october 24, 2013. director’s office dept. of assets 1 2 3 staff 5 objective dept. of supporting...
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Report
Director’s OfficeDept. of AssetsDept. of Supporting Services
October 24, 2013
Outline
Director’s Office
Dept. of Assets
1
2
3
Staff 5
Objective
Dept. of Supporting Services4
Summary6
Organization Chart
★ To create an environment in which scientists can work pleasantly and efficiently towards the goals of “One-Three-Five Development Plan"
Director’s Office
Dept. of Asset
Dept. of Supporting Services
To ensure the institute’s routine operation in an institutional framework
To ensure the assets safe and efficiently utilized
To provide a safe environment & ensure scientists concentrate on scientific matters
Ⅰ. Objective
To coordinate and organize important activities
1
3 2 To formulate IHEP rules & regulations, and see them to be observed
To communicate and implement policies and decisions
Key Link of IHEP
Administration: To ensure the
institute’s routine operation
Ⅱ. Director’s Office
▲ The director’s office organizes the executive meeting and implements the decisions made at the meeting. Every year more than 120 Notice on Executive Meeting Decisions were drafted.
1. To coordinate and organize important activities
▲ On July 17,2013, President Xi Jinping visited the upgraded BEPC
□ The executive meeting, high-level visits, international conferences, etc.
Ⅱ. Director’s Office
□ More than 140 rules and regulations are compiled a booklet, involving 10 aspects (the administration, the international affairs, the assets management, the safe & security management, etc.)Maker Amount Examples
Director’s Office
nearly 20
Detailed rules on the implementation of public affairsNotice on further strengthening the institute management
Dept. of state-owned assets
over 10
Detailed rules on the government procurementProcedures of domestic procurement
Dept. of supporting services
nearly 30
Regulations on the use of radioactive sourcesRules on the supervision of dangerous chemicalsManual on safety management
↖ Rules®ulations made by these 3 Dept. in the booklet.
2. To formulate rules and regulations and see them to be observed
Ⅱ. Director’s Office
□ Every year over 10,000 documents are processed. 80% of them need to be signed within IHEP.
3. To communicate and implement policies and decisions made at different levels
□ Most of documents are processed on the same day of receiving them, thus keeping higher efficiency.
Ⅱ. Director’s Office
4. Scientific & Technical Archives
□ Scientific & technical archives include valuable documents and materials, such as texts, figures, audio and video records, etc. They record the processes of scientific research activities.□ Archives are important references for the scientists, engineers and students, etc.
Item categoryArchival Volume Number
Consult Quantity/per Year
Large-Science Construction
Project
BEPC-I 2698 Vol.
～ 830 Vol.
BEPC-II 1254 Vol.
DYB 1006 Vol.
Construction Projects 993 Vol.
General Scientific Research Projects 4167 Vol.
Scientific Research Instrument and Equipment 139 Vol.
Total 10,257 Vol.
Ⅱ. Director’s Office
5. International Cooperation & Exchanges
□ IHEP has developed wide and strong cooperative ties with the international high energy physics community.
● Hosted large-scale and medium-sized
international meetings for 46 times (from 2008 to
2012)
● Assisting ~700 researchers in conducting
academic exchanges per year
● Applying for international cooperation fund &
receiving around 3 million Yuan from International
talent programs of Chinese Academy of Sciences
per year
Ⅱ. Director’s Office
6. Public Relationship and Communication
2008 2009 2010 2011 2012 2013 （ 1-9 ）
0
20
40
60
80
100
120
140
37 40 39
85
133
71
Press conferences : 13, News in media: ~400
First www website in China, built in 1994. Visiting times120,000/month. The visitors come from ~150 countries.
▼ Statistics of News (2008-2013)▼ Visiting Times(2013)
↖ Excellent science website of CAS
↖Daya Bay announced the first results
Ou
treach ( Since 2008 )
120,000
Ⅱ. Director’s Office
Ⅲ. Dept. of Assets
Assets safe and efficiently utilizedConstruction progress satisfies the needs
B Procurement & Import/Export
C Civil Construction Management
A Assets Management
1. Assets Management
● Assets ledger managed via ARP(Academy Resource Planning) system
● Physical assets tracked by bar code system● Disposal of assets strictly supervised by two groups● A comprehensive inspection conducted each year● The use and maintenance of physical assets done by the research fellows. ● Public technology service platform is established for the sharing of the general and specialized equipments.
Ⅲ. Dept. of Assets
2. Procurement & Import/Export
● Execution of centralized purchasing
● Sales and post sales service & coordination
● Cost saving rate: ~10%
Procurement
Ⅲ. Dept. of Assets
Import/Export
D
C
E
B● Normal transaction in international sales and purchase 80~90%
● Special import & export for international collaboration (CMS,ATLAS,DYB,BESIII,ASγ,ARGO)
10~20%
●Arrangement for exemption for most of the imported goods
●ERP system deployed for International trade
Ⅲ. Dept. of Assets
3. Import/Export
4. Civil Construction Management
□newly constructed or renovated buildings exceeds 20,000 square meters.
□ A Committee of Campus Construction Planning is established for the supervision and coordination of construction projects, to ensure the proper use of land and infrastructure satisfying the overall needs.
□ Number of trained professionals reached 15 at present.
Ⅲ. Dept. of Assets
Finished On progressProject Area(M2) Project Area(M2)
Daya Bay neutrino experiment site
25,800 CSNS project
50,000
House for employee in Dongguan
40,000 Multi-disciplinary Research Building
30,000
Renovation of experiment buildings
25,000 Academic Meeting Building
3,300
□ Main construction projects in recent 5 years
↖ Daya Bay ↗CSNS
4. Civil Construction Management
Ⅲ. Dept. of Assets
www.themegallery.com
Safety & Security
To provide the logistic support
Campus administration
To ensure IHEP safety and security
Ⅳ. Dept. of Supporting Services
■ To manage and supervise the radiation safety, the special
equipments, the fire-fighting and the labour protection etc.
■ The safety education and training on fire-fighting, radiation
protection arranged ■ The special equipments, radioactive
sources, ray devices and the other dangerous chemicals are kept and operated by the persons with qualified certificates.
■ A physical examination for staff who works at radioactive places arranged every two years
1. Safety & Security Management
Fire-fighting Facilities
Fire-fighting Devices
Special Equipments
Radioactive Sources
Ray Devices
Radioisotopes
12 2,000 90 196 6 50
Ⅳ. Dept. of Supporting Services
Safety & Security Education
A Fire-fighting Drill
Detection of Special Equipments Safety & Security Meeting
Safety Interlock System
2. Campus administration■To operate and develop the public infrastructure
● The power facilities were renovated, providing the stronger support. ●30 persons are responsible for power facilities running, including the water-supply, heat-supply, electric power-supply etc. ●20 persons are responsible for maintenance. ■Housing management● Apartments with 670 beds for staff or postgraduates● 35 apartments for post-doctors● Some rental apartments for young persons or talents
↖Apartments
↗Boiler Room
Ⅳ. Dept. of Supporting Services
3. Logistic Support
● A canteen accommodating 800 people● 2 professional teams for food service● Shuttle buses● A clinic● Sports grounds &facilities
Ⅳ. Dept. of Supporting Services
Ⅴ. Staff
□ Till now, 134 employees serve in these 3 departments.Division Staff Total
Director’s Office 15
Dept. of assets 23
Dept. of supporting services
95(including 56 workers)
134
□ There are 8 division directors/deputy directors (3 females).All of them have college degrees or above. Most of them have over 20 years experience in management.
Ⅴ. Staff
under 30
31-40
41-50
51-60
0.00% 10.00% 20.00% 30.00% 40.00%
15.58%
16.88%
32.47%
35.06%
(years)
□ We have the staff of over 20 years experience, also have some well trained young men.
Table 1: Age Distribution(excluding workers)
Postgraduate 29.87%
(23)
Junior College24.68%
(19)
College Degree 24.68%
(19)
Others 20.78%(16)
Associate Se-nior Professional
35.48%(11)
Research As-sociate 64.52%
(20)
△ Table 2:Education Background(excluding workers)
△Table 3: Professionals & technicians
● 31 persons have the professional & technical titles.
Ⅵ. Summary
The management and services can satisfy the requirements of One-Three-Five Development Plan and provide a good environment for the scientific research. We have an efficient team of professional, experienced division directors and trained, innovative employees, which keeps our performance to a high level. In the future, we will make greater efforts to improve ourselves, our efficiency, and make ourselves more professional.
Thanks!