october 2011 scdl board packet

STARK COUNTY DISTRICT LIBRARY CANTON, OH

BOARD OF TRUSTEES MEETING OCTOBER 18, 2011

Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of TrusteesAgenda - October 18, 2011

East Canton Branch LibraryEast Canton, Ohio 5:00 pm.

I. Public Comments Page

II. Board President Comments

III. Main Friends of the Library Comments

IV. Staff ReportsA. Executive Director Kent OliverB. Fiscal Officer Russ HumerickhouseC. East Canton Branch Manager Brett Neff

V. Consent CalendarA. Minutes of the September 20, 2011 Regular Meeting 5B. September Financial Report 14C. September Gift Report 23D. September Training Report 24E. September Human Resources Report 25

VI. Building and Grounds Committee ReportA. Facilities Update 26B. Maintenance Schedule Discussion

VII. Human Resources Committee Report

VIII. Finance and Audit Committee ReportA. Stark County Tax Resolution - 2012 Tax Rates 28B. Summit County Tax Resolution - 2012 Tax Rates 30C. Special Revenue Fund 209 PNC Fdn. Appropriation Resolution 32D. 2012 Budget Introduction

IX. Old BusinessA. Marketing Plan Update - Manager of Public Information Linda DahlB. Revised Jackson Township Branch Blueprint

X. New BusinessA. Summer Reading Wrapup - Youth Services Coordinator Ann Wetmore 33B. Innovative Interface - Sierra Pilot Opportunity - Associate Director for Library Technologies Suzette Burlingame

XI. Adjournment

Next Meeting November 15, 2011 at Main Library

Statistical Overview ‐ September 2011Stark County District Library, Ohio

200000

250000

300000

350000

400000

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

Circulation

Year to Date2,749,160 20102,616,995 2011

September287,408 2010286,972 2011

‐0.15 %

80000

100000

120000

140000


Library Visits

Year to Date1,037,788 2010984,790 2011

September110,326 2010106,731 2011

‐3.26 %

1700

New Cardholders

24 Month Trend Graph October 2009 ‐ September 2010 October 2010 ‐ September 2011

500700900110013001500


Year to Date8,409 20109,203 2011

September1,364 20101,609 2011

17.96 %

100

600

1100


Programs

Year to Date6,110 20105,883 2011

September806 2010795 2011

‐1.36 %

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Statistical Overview ‐ September 2011Stark County District Library, Ohio

25000

30000

35000

40000

45000


Website Visits ‐ Total

Year to Date329,417 2010365,458 2011

September36,358 201041,227 2011

13.39 %

2000

12000

22000

32000


Program Attendance

Year to Date144,609 2010160,201 2011

September28,431 201017,027 2011

‐40.11 %

24 Month Trend Graph October 2009 ‐ September 2010 October 2010 ‐ September 2011

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Statistical Summary ‐ September 2011Stark County District Library, Ohio

Sept 2011Circulation

Sept 2011% of Total

Sept 2010Circulation

% Change2011‐2010

Sept 2011Year to Date

Sept 2010Year to Date

% Change2011‐2010

Main Library 59,849 20.86% 59,823 0.04% 522,786 563,351 ‐7.20%Mobile Services 50,137 17.47% 47,753 4.99% 449,382 449,614 ‐0.05%DeHoff Memorial 6,087 2.12% 5,354 13.69% 52,462 46,361 13.16%East Canton 6,989 2.44% 7,401 ‐5.57% 66,627 73,751 ‐9.66%Jackson Township 23,591 8.22% 26,107 ‐9.64% 233,763 257,122 ‐9.08%Lake Community 24,285 8.46% 28,415 ‐14.53% 240,943 277,986 ‐13.33%Madge Youtz 7,692 2.68% 7,175 7.21% 68,652 63,666 7.83%North 28,694 10.00% 28,500 0.68% 257,251 282,460 ‐8.92%Perry Sippo 22,981 8.01% 22,410 2.55% 213,626 231,046 ‐7.54%Plain Community 14,477 5.04% 14,476 0.01% 124,153 138,501 ‐10.36%Sandy Valley 12,940 4.51% 13,860 ‐6.64% 112,635 126,740 ‐11.13%ECRC 1,446 0.50% 1,317 9.79% 8,096 8,159 ‐0.77%Online Renewals 25,490 8.88% 23,862 6.82% 251,640 222,130 13.29%Downloads 2,314 0.81% 955 142.30% 14,979 8,273 81.06%SCDL Total 286,972 100.00% 287,408 ‐0.15% 2,616,995 2,749,160 ‐4.81%

Library VisitsSept 2011Visits

Sept 2010Visits

% Change2011‐2010

Sept 2011Circ per visit

Sept 2010Circ per visit

% Change2011‐2010

Main Library 28,200 30,574 ‐7.76% 2.12 1.96 8.47%DeHoff Memorial 5,186 4,523 14.67% 1.17 1.18 ‐0.85%East Canton 4,615 3,529 30.77% 1.51 2.10 ‐27.79%Jackson Township 12,007 12,988 ‐7.55% 1.96 2.01 ‐2.26%Lake Community 10,975 12,123 ‐9.47% 2.21 2.34 ‐5.60%Madge Youtz 4,494 5,483 ‐18.03% 1.71 1.31 30.79%North 12,163 13,100 ‐7.15% 2.36 2.18 8.44%Perry Sippo 13,312 10,975 21.29% 1.73 2.04 ‐15.45%Plain Community 11,802 12,540 ‐5.88% 1.23 1.15 6.26%Sandy Valley 3,977 4,493 ‐11.48% 3.25 3.08 5.48%SCDL Total 106,731 110,326 ‐3.26% 2.69 2.61 3.21%

Self Check UseAssisted

CirculationSelf‐checkCirculation

%Self‐check

Main Library 48,256 5,041 9.46% 152,463Jackson Township 15,720 5,901 27.29% 1,609 Lake Community 20,322 1,200 5.58%Perry Sippo 16,248 5,133 24.01%Plain Community 8,622 3,238 27.30%

Added this month

CirculationMonth Year to Date

Cardholders

Total Cardholders

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Statistical Summary ‐ September 2011Stark County District Library, Ohio

Hours Open2011

Hours Open2010

Hours Open2011

Circ per hour2010

Circ per hour% Change2011‐2010

Main Library 265 242 226 247 ‐8.64%Mobile Services 504 504 99 95 4.99%DeHoff Memorial 196 196 31 27 13.69%East Canton 196 196 36 38 ‐5.57%Jackson Township 253 230 93 114 ‐17.85%Lake Community 253 230 96 124 ‐22.30%Madge Youtz 196 196 39 37 7.21%North 253 230 113 124 ‐8.47%Perry Sippo 265 242 87 93 ‐6.35%Plain Community 296.5 282.5 49 51 ‐4.72%Sandy Valley 210 210 62 66 ‐6.64%ECRC 192 200.5 8 7 14.66%SCDL Total 3,079.5 2,959.0 93 97 ‐4.06%

2011 2010 % of Change 2011 2010 % of ChangeAdult Programs 74 75 ‐1.33% 628 582 7.90%Teen Programs 74 102 ‐27.45% 775 888 ‐12.73%Children's Programs 647 629 2.86% 4,480 4,640 ‐3.45%Total Programs 795 806 ‐1.36% 5,883 6,110 ‐3.72%

Adult Attendance 1,064 8,625 ‐87.66% 25,726 18,764 37.10%Teen Attendance 2,754 4,835 ‐43.04% 24,013 23,018 4.32%Children's Attendance 13,209 14,971 ‐11.77% 110,462 102,827 7.43%Total Attendance 17,027 28,431 ‐40.11% 160,201 144,609 10.78%

2011 2010 % of Change 2011 2010 % of ChangeSearchOhio Borrowed 1,965 1,967 ‐0.10% 18,432 16,273 13.27%SearchOhio Loaned 3,937 3,884 1.36% 36,886 33,590 9.81%

ILL Borrowed 252 179 40.78% 2,049 1,807 13.39%ILL Loaned 812 806 0.74% 7,099 7,777 ‐8.72%

Volunteer hours 138.84 500 ‐72.23% 1,407 3,593 ‐60.83%

ProgrammingMonth Year‐to‐Date

Misc.Month Year‐to‐Date

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Board Minutes – September 20, 2011 Page 1 of 9

Stark County District Library Board of Trustees Minutes

September 20, 2011

The Board of Trustees of the Stark County District Library met in regular session on Tuesday, September 20, 2011 at Madge Youtz Branch Library. In attendance were board members Shawn O’Brien, Susan Rodgers, John Mroczkowski and Beth Borda. Also in attendance were Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse. Absent were Steven Pittman and Bert Nero. The meeting was called to order at 5:08 p.m. by Shawn O’Brien. Guests included eight library employees. PUBLIC COMMENTS

• None

BOARD PRESIDENT COMMENTS • Mr. O’Brien asked the group to observe a moment of silence in memory of board

member Robin Austin who passed away. • Mr. Oliver and Mr. O’Brien will begin the process of securing a new board member.

MAIN FRIENDS OF THE LIBRARY COMMENTS

• None EXECUTIVE DIRECTOR’S REPORT

• Executive Director Kent Oliver made note of the staff’s sorrow at the passing of Robin Austin.

• Mr. Oliver informed the board that they have new library cards featuring the National Medal design and library t-shirts.

• The board is invited to Stir After Hours at the Exploration Gateway on Thursday, September 29.

• Author Lauren Myracle will be appearing at Lake Community Branch and Plain Community Branch. She will be discussing her experience with her books being banned. September 24 – October 1 is Banned Books Week.

• Patty Marsh introduced Kathy Clay, Brett Neff and Kathy Kibler who are new branch managers.

• The marketing plan will be discussed at the next board meeting.

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• The circulation statistics increased in August. • Mr. Oliver noted with sadness the passing of Jewel Swint who worked in the Mobile

Services Department.

FISCAL OFFICER’S REPORT • Fiscal Officer Russell Hummerickhouse informed the board that the second half of the

real estate tax assessment will be coming in next week.

MADGE YOUTZ BRANCH MANAGER REPORT • Madge Youtz Branch Manager Kathy Clay talked about the things that make this branch

special. • Computer availability is an important service at Madge Youtz Branch because many

customers don’t have access to a computer at home. • Ms. Clay stressed the many partnerships the branch has developed in the neighborhood. • The library works with Headstart, the J. R. Coleman Center, and Madge Youtz School.

The teen librarians go to Crenshaw Middle School to present a book club. • They also work with the North East Area Renaissance as a centerpiece of the

redevelopment of the Mahoning Road neighborhood.

CONSENT CALENDAR • The minutes of the July 19, 2011 meeting were presented to the Board. • The July and August 2011 financial report was presented to the Board.

July Gift Report Resolution 2011-31 BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR AMOUNT DESIGNATION St. Peter’s Church $2,000.00 Restricted: Main Library – for shared parking

Anne E. Rospo 500.00 Restricted: Perry Branch - Memory of Mary Morey William Ferree 100.00 Restricted: Perry Branch – Memory of Mary Morey Genealogy Patrons 43.00 Monthly Total $2,643.00

Restricted: Genealogy Department

Year To Date Total

$31,087.51

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August Gift Report Resolution 2011-32 BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR AMOUNT DESIGNATION Genealogy Customers $117.00 Restricted: Genealogy Department

Michael & Linda Shaull 30.00 Restricted: Perry Branch – Childrens’ Books Rotary Club of Jackson 400.00 Monthly Total $547.00

Restricted: Books for Rotary Speaker Gifts

Year To Date Total

$31,634.51

JULY AND AUGUST HUMAN RESOURCES REPORT

APPOINTMENTS 07/26/11 William Gaume, Substitute, Maintenance – Main, hours as worked. 08/04/11 Dani Gustavich, Substitute, Youth Services – Main, hours as worked. 08/15/11 Stuart Campbell, Skilled Maintenance, Maintenance – Main, 80 hours biweekly. 08/17/11 Kathryn Lewis, Shelver/Substitute, Perry Sippo Branch, 40 hours biweekly. 08/29/11 Robert Schreffler, Information Technology Technician, IT – Main, 80 hours

biweekly. 08/29/11 Julia Shaheen, Library Specialist, Youth Services – Main, 80 hours biweekly. 08/29/11 Kaitlin Stephens, Technology Training Librarian, Training and Web Services –

Main, 48 hours biweekly. 08/29/11 Donna Van Tilburg, Substitute, East Canton Branch, hours as worked.

DEPARTMENT/AGENCY/STATUS CHANGES 08/15/11 Shannon Lee, from Library Associate, Youth Services – Main, part time, 48 hours

biweekly to 56 hours biweekly. 08/15/11 Nicole Yoder, from Library Assistant, Youth Services – Main, part time, 48 hours

biweekly to 80 hours biweekly. 08/29/11 Ashley Claxon, from Library Associate, Youth Services – Main, part time, to

Substitute, Youth Services – Main, hours as worked.

RESIGNATIONS/RETIREMENTS/TERMINATIONS 07/12/11 Michael Williams, Skilled Maintenance, Maintenance – Main. 07/22/11 Amanda Cameron, Shelver, Perry Sippo Branch. 07/27/11 Jewel Swint, Library Assistant, Mobile Services – Main. 08/13/11 Rachel Maurer, Shelver, Sandy Valley Branch. 08/25/11 Amy Kennedy, Substitute, Lake Community Branch.

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JULY AND AUGUST TRAINING REPORT

Name: Patty Marsh 7/14/11

Conference: Safety Council Luncheon topic: "Has Our Safety Gone to the

Dogs" Canton, OH Total Season Pass Stark County Safety Council

Name: Bryan Harris 7/14/11 Conference: See the Light - Fiber Optic Training Beachwood, OH Total $51.61 Corning & LANscape Solutions

Name: Brett Neff 7/27/11 Conference: Serving the Seasoned: Engaging Older Adults Webinar Total $15.00 OLC

Name: Dorothea Richards & Rebecca Hartmann 8/5/11

Conference: Search Ohio Meeting Westerville, OH Total $89.81 Westerville Public Library

Name: Mike Macris 8/11/11 Conference: Safety Council Luncheon topic: "Where Are the Keys?" Canton, OH Total Season Pass Stark County Safety Council

Name: Julie Hoffman & Cheryl Pandrea 8/19/11 Conference: Gadgets Galore! (Webinar) Canton, OH Total $30.00 NEO-RLS

Name: Mike Barni 9/8/11

Conference: Employment Law & Worker's Compensation - Legal Update

2011 Akron, OH Total $0.00 Roetzel & Andress, LPA

Name: Jeff Kreger 9/8/11

Conference: Safety Council Luncheon topic: "Social Media & the

Workplace" Canton, OH Total Season Pass Stark County Safety Council

Name: Ann Wetmore 9/9/11

Conference: Ohio Metro Youth Services Coordinators Meeting Columbus, OH Total $137.88 Columbus Metropolitan Library

Name: Linda Smik, Kimberly Castle & Renee Sheridan 9/9/11

Conference: Brag, Borrow And Copy Programming Workshop

(Presenters) Stow, OH Total $75.36 NEO-RLS

Name: Linda Dahl 9/18/11 Conference: Leadership Stark County 25th Signature Class Canton, OH

Total $495.00 Stark County Reg. Chamber of Commerce

Name: Jean McFarren 9/22/11 Conference: How to Design Your Ready-to-Go Planned Giving Program Assoc. of Fundraising Professionals Total $43.56 Akron, OH

Name: Suzette Burlingame 9-26/9-28-11 Conference: Lean Six Sigma Green Belt Training & Certification KSU-Stark Campus Total $3,750.00 North Canton, OH

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Name: Kent Oliver, Mike Barni, Jen Welsh, Robyn Guedel, Patty

Marsh & Marianna DiGiacomo 9/28/11

Conference: Tomorrow's Library: Collaboration, Shared Leadership &

Service NEO-RLS Total $454.17 Kent, OH

Name: Marianna DiGiacomo 9/30/11

Conference: Early Childhood Advisory Council - Family Support

Committee ECAC Total $122.35 Columbus, OH

Name: Dorothea Richards 10-4/10-7-11

Conference: Millennium System Coordinator Basics; Reports & Statistics

for System Coordinators Parma, OH Total $2,342.40 Innovative Interfaces, Inc. September $5,198.13 Total

Motion by John Mroczkowski to approve the consent calendar, Susan Rodgers seconded the motion; all voting yes. BUILDING AND GROUNDS COMMITTEE REPORT

• Patty Marsh updated the Board on current facilities projects. • Changes on the second floor of the Main Library are in the works. • The Little Theatre Troupe is pleased with the Education Center for a rehearsal and

performance space. • East Canton Branch needs new carpeting which may require closing the branch briefly. • Mr. Oliver reported on the Jackson Capital Campaign. The fundraising plan is moving

forward. • Staff members are working with the architect to update the Jackson floor plan and make

revisions. • Kent met with several organizations in Jackson Township to look for opportunities to

collaborate.

HUMAN RESOURCES COMMITTEE REPORT • Kent Oliver introduced the 2011-2012 Group Health and Dental Carriers Resolution.

Resolution 2011-33 2011-2012 Group Health and Dental Carriers WHEREAS, the Stark County District Library’s health and dental insurance contracts expire annually on September 30; and

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WHEREAS, the library’s benefits broker SEBO has obtained quotes from health insurance carriers and dental insurance carriers; and WHEREAS, the quotes and coverage have been reviewed and analyzed by the broker, the Fiscal Officer, the Human Resources Manager, and by the joint health care committee; and WHEREAS, these reviews and analyses have led all parties to make a recommendation to renew the medical coverage for 2011-2012 with Anthem and to institute the 2011-2012 dental coverage with Guardian NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to renew the contract with Anthem for a period October 1, 2011 through September 30, 2012 for health insurance coverage for eligible library employees; and to contract with Guardian from October 1, 2011 through September 30, 2012 for dental insurance coverage for eligible library employees; and to contract with Guardian from October 1, 2011 through September 30, 2012 for $1,000.00 critical illness benefit coverage for eligible library employees. Monthly Costs: Current Renewal Change

Employee $32.99 $28.21 -14.49% Dental

Employee + Spouse $55.86 $47.76 -14.51% Employee + Child(ren) $82.49 $70.53 -14.51% Full Family $97.83 $83.65 -14.50%

Employee $469.73 $509.66 +8.52% Medical

Employee + Spouse $986.44 $1,070.29 +8.50% Employee + Child(ren) $892.49 $986.35 +8.52% Full Family $1,409.20 $1,528.99 +8.50%

Employee Only n/a $0.00 n/a Critical Illness Benefit

Motion by John Mroczkowski to approve the resolution, Susan Rodgers seconded the motion; all voting yes.

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FINANCE AND AUDIT COMMITTEE REPORT • Mr. Humerickhouse updated the board on the dates for the next finance committee

meeting. OLD BUSINESS

• Mr. Oliver introduced the Public Library Fund Revised Distribution Formula Endorsement Resolution.

Resolution 2011-34 Public Library Fund Revised Distribution Formula Endorsement WHEREAS the Stark County District Library requested that the Stark County Budget Commission review and revise the existing formula to distribute the Public Library Fund in Stark County; and WHEREAS the seven library districts have convened and arrived at what has been determined by consensus a fair revision of the existing formula; and WHEREAS representatives of the Stark County Budget commission have observed and assisted in the facilitation of the discussions NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Board endorses the revised Public Library Fund formula which includes the six service factors of; square footage of library facilities, full time equivalent personnel, expenditures on technology/library materials, county library district population, materials circulation and library user visits (door count)/unique website visits; and BE IT FURTHER RESOLVED that the Trustees endorse the proposed phase in schedule of the formula factors over the next three years; and BE IT FURTHER RESOLVED that the Trustees understand that representatives of the libraries will refine the definition to the formula factors to mutual satisfaction of the seven library districts and the County Budget Commission and, BE IT FURTHER RESOLVED that the Trustees express their sincere appreciation to the Stark County Budget Commission for the leadership it has exhibited in assisting the libraries to arrive at this solution.

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Motion by Beth Borda to approve the Public Library Fund Revised Distribution Formula Endorsement, John Mroczkowski seconded the motion; all voting yes. NEW BUSINESS

• North Branch Self-Check Purchase Resolution was introduced by Associate Director for Library Technologies Suzette Burlingame.

Resolution 2011-35 North Branch Self-Check Purchase Resolution WHEREAS, the Stark County District Library Board of Trustees requires the purchase of one 3M V-Series Self-Check Systems for North Branch Library; and WHEREAS, the charges will be taken from the general fund; and WHEREAS, requests for price quotes were sent to four vendors; three vendors replied with complete quotes:

Vendor Brodart

Quote $20,729.67

Demco $20,074.00 Ohionet $19,280.00 3M No response

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Executive Director or his designee be authorized to sign a contract with Ohionet for the 3M V-Series Shelf-Check System for a price not to exceed $19,280.00. Motion by Beth Borda to approve the North Branch Self-Check Purchase Resolution, Susan Rodgers seconded the motion; all voting yes.

• Annual Fund Discussion

Jean Duncan McFarren informed the Board about a change in the SCDL Foundation’s Annual Fund Campaign. In the past, the Foundation has raised endowment funds through an Annual Fund Campaign. This year funds will be used for specific program expenses. This Campaign is designed to raise operating revenue, highlight the services provided by the library, and engage donors. Mr. Oliver pointed out that increasing the donor-base will give the Foundation more opportunities to foster long-term donor relationships and hopefully lead to more planned giving for the Foundation’s endowment.

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ADJOURNMENT Motion by John Mroczkowski to adjourn the meeting at 5:47 pm; Beth Borda seconded the motion; all voting yes. NEXT BOARD MEETING

• The next board meeting is scheduled for Tuesday, October 18, 2011 at the East Canton Branch Library

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STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR SEPTEMBER 2011

SEPTEMBER REVENUES

DESCRIPTION FUND 101 FUND 216 FUND 217 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTALGENERAL STARK COMMUNITY EARLY CHILD. IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE

FOUNDATION RESOUCE CTN. MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST

TAXES (PLF) $453,067.04 $453,067.04TAXES PROP. (LEVY) 1,974,704.59 1,974,704.59TAXES (REIMB. P.P.) 0.00 0.00GRANTS 0.00 0.00PATRON FINES & FEES 19,178.26 19,178.26INVESTMENT INCOME 138.83 24.77 419.91 259.33 842.84SERVICE FEES 48.74 48.74DONATIONS 850.70 850.70MISC. REV. & REIMB. 1,404.96 1,404.96OTHER 3,591.59 3,591.59SUB-TOTAL 2,452,984.71 0.00 0.00 0.00 0.00 0.00 24.77 0.00 419.91 259.33 2,453,688.72TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $2,452,984.71 $0.00 $0.00 $0.00 $0.00 $0.00 $24.77 $0.00 $419.91 $259.33 $2,453,688.72

SEPTEMBER EXPENSES

DESCRIPTION FUND 101 FUND 224 FUND 228 FUND 229 FUND 401 FUND 450 FUND 460 FUND 801 FUND 802 FUND 803 TOTALGENERAL PERRY BRANCH SISTERS OF SCDL CAPITAL PERMANENT CAPITAL FUND- YOUTZ MCDONALD WISE

RECOVERY CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT PERRY SIPPO TRUST TRUST TRUST

PAYROLL/BENEFITS $871,960.29 $871,960.29SUPPLIES 17,580.73 167.34 17,748.07PURCH. SERVICES 283,892.91 950.00 284,842.91LIBRARY MATERIALS 26,342.16 370.43 26,712.59CAPITAL OUTLAY 18,483.06 18,483.06OTHER EXPENSES 328.93 328.93TOTAL $1,218,588.08 $370.43 $0.00 $167.34 $0.00 $950.00 $0.00 $0.00 $0.00 $0.00 $1,220,075.85

ENCUMBRANCES $929,283.91 $174.45 $80.00 $16,468.93 $3,501.36 $1,900.00 $0.00 $0.00 $0.00 $0.00 $951,408.65

DISTRIBUTED TO BOARD OF TRUSTEES ON 10/18/11

REVEXPM11.XLS

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STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/11 THRU 12/31/11 2011 REVENUE PER

AMENDED OFFICIAL YTD % OF REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER YTD TOTAL CERTIFICATE ESTIMATED

1000 Taxes (PLF) $576,215.48 $672,511.85 $392,483.22 $515,540.12 $838,938.80 $589,070.17 $704,018.28 $435,358.04 $453,067.04 $5,177,203.00 $6,678,554.46 77.52%1200 Taxes Property (Levy) 0.00 0.00 1,360,168.01 750,659.70 291,651.14 2,617.75 471.23 418.01 1,974,704.59 4,380,690.43 4,730,932.00 92.60%1200 Taxes (Reimb. Per. Prop.) 0.00 0.00 0.00 0.00 0.00 71,113.93 0.00 0.00 0.00 71,113.93 427,439.00 16.64%2000 Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 142,000.00 0.00%3000 Patron Fines & Fees 18,280.64 19,234.89 23,940.86 20,976.73 19,424.18 19,737.02 17,161.81 21,468.18 19,178.26 179,402.57 226,000.00 79.38%4000 Investment Income 259.52 181.70 922.60 272.41 272.25 926.20 222.37 194.19 842.84 4,094.08 5,776.00 70.88%5000 Service Fees 8.50 3,984.33 2,550.66 40.64 81.29 40.84 127.74 40.96 48.74 6,923.70 47,500.00 14.58%6000 Donations 111.50 250.00 20,258.00 905.10 6,033.76 886.15 2,643.00 547.00 850.70 32,485.21 38,000.00 85.49%

8100-8700 Misc. Rev. & Reimb. 1,805.77 2,364.72 1,525.79 2,225.28 0.00 626.02 790.26 10,000.00 1,404.96 20,742.80 25,000.00 82.97%8900 Other 3,326.95 3,310.11 3,704.55 5,443.18 3,583.27 6,099.59 9,200.83 4,397.04 3,591.59 42,657.11 25,000.00 170.63%

TOTAL $600,008.36 $701,837.60 $1,805,553.69 $1,296,063.16 $1,159,984.69 $691,117.67 $734,635.52 $472,423.42 $2,453,688.72 $9,915,312.83 $12,346,201.46 80.31%

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER YTD TOTAL1000 Payroll/Benefits $636,898.47 $671,481.07 $869,423.48 $669,222.64 $646,888.43 $623,649.53 $638,592.23 $673,059.54 $871,960.29 $6,301,175.682000 Supplies 12,133.59 22,643.50 30,832.49 10,457.86 20,410.49 16,542.44 9,644.81 18,669.19 17,748.07 159,082.443000 Purch.Services 90,478.77 87,985.43 153,166.13 97,092.35 96,225.62 171,361.31 152,821.51 140,507.01 284,842.91 1,274,481.044000 Library Materials 60,088.41 56,809.63 99,428.56 51,718.58 153,691.14 113,622.61 88,516.88 136,034.98 26,712.59 786,623.385000 Capital Outlay 20,397.02 0.00 0.00 0.00 753.10 5,918.10 66,058.68 4,668.89 18,483.06 116,278.85

7-8000 Other Expenses 1,580.25 267.36 4,344.91 204.37 2,567.87 12,215.58 3,084.35 607.24 328.93 25,200.86TOTAL $821,576.51 $839,186.99 $1,157,195.57 $828,695.80 $920,536.65 $943,309.57 $958,718.46 $973,546.85 $1,220,075.85 8,662,842.25

PRIOR YEAR ENCUMBRANCES PAID IN 2011 (426,713.58)TOTAL CURRENT Y-T-D EXPENSES FOR 2011 $8,236,128.67

DISTRIBUTED TO THE BOARD OF TRUSTEES 10/18/11

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STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 9/30/11

2011 YTD 2011 YTD 2011 YTD % OF EXPENSE ACCOUNT 2011 YTD YEAR 2010 YEAR 2010 CAPITAL, CURRENT YEAR GENERAL FUND 2011 GENERAL

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES APPROPRIATIONS FUND BUDGETALL FUNDS PAID IN 2011 AT 9/30/2011 FUND EXPENSES GENERAL FUND AND TRANSFERS USED IN 2011

1000 Payroll/Benefits $6,301,175.68 $198,914.91 $4,375.78 $0.00 $6,102,260.77 $8,575,140.00 71.16%2000 Supplies 159,082.44 15,741.82 6,149.94 993.43 142,347.19 249,000.00 57.17%3000 Purch.Services 1,274,481.04 83,617.35 5,765.71 4,050.00 1,186,813.69 1,866,000.00 63.60%4000 Library Materials 786,623.38 105,662.82 31,497.77 6,882.96 674,077.60 1,291,500.00 52.19%5000 Capital Outlay 116,278.85 22,626.68 4,451.03 492.04 93,160.13 587,403.00 15.86%

7-8000 Other Expenses 25,200.86 150.00 0.00 0.00 25,050.86 345,000.00 7.26%

TOTAL $8,662,842.25 $426,713.58 $52,240.23 $12,418.43 $8,223,710.24 $12,914,043.00 63.68%

011BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 10/18/11

16

STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDSFINANCIAL STATEMENT AT 9/30/11

401 450 460 212 217 219 221 222 223 224 228 229 801 802 803CAPITAL PERMANENT PERRY BLDG. & EARLY CHILD IRELAND, PRAXAIR LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. CAPITAL RENOV. RES. CENTER MY IRELAND FOUNDATION FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2011 $948,288.31 $1,000.00 $2,301.04 $500.00 $211.82 $358.09 $0.00 $4,000.00 $2,190.36 $76,513.37 $5,130.77 $20,108.22 $11,311.23 $5,920.75 $1,525.09 $1,079,359.05

2011 REVENUE: 414.81 20,060.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,259.73 0.00 777.99 22,512.53

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 11- 0.00

2011 EXPENDITURES:

0.00 (4,050.00) (2,301.04) 0.00 0.00 (74.95) 0.00 0.00 0.00 (1,439.68) (4,920.00) (1,485.47) (303.36) 0.00 (395.36) (14,969.86)

2011 BOARD OF TRUSTEES

APPROPRIATION 11- 0.00

BAL. AT SEPT. 30, 2011 $948,703.12 $17,010.00 $0.00 $500.00 $211.82 $283.14 $0.00 $4,000.00 $2,190.36 $75,073.69 $210.77 $18,622.75 $12,267.60 $5,920.75 $1,907.72 $1,086,901.72

ENCUMBR. AT 9/30/11 $3,501.36 $1,900.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $174.45 $80.00 $16,468.93 $0.00 $0.00 $0.00 $22,124.74

CAPTRST11.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 10/18/11

17

STARK COUNTY DISTRICT LIBRARY Page 5CASH STATEMENT AT SEPTEMBER 30, 2011

BALANCE @ 8/31/11 BALANCE @ 9/30/11 INCREASE/(DECREASE)OPERATING ACCOUNTSHUNTINGTON BANK-CHECKING ACCOUNT $441,071.74 $370,813.89 ($70,257.85)KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 48,558.41 52,674.68 4,116.27

INVESTMENT ACCOUNTSSTAR OHIO-INVESTMENT ACCOUNT ( .04% @ 9/30/11 ) 849,789.91 849,814.68 24.77HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 9/30/11 ) 1,374,175.47 2,864,323.64 1,490,148.17

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 620.00 620.00 0.00SUB-TOTAL 2,714,290.53 4,138,321.89 1,424,031.36OUTSTANDING CHECKS (174,631.02) (365,049.51) (190,418.49)CASH BALANCE $2,539,659.51 $3,773,272.38 $1,233,612.87

CSHALL11.XLS DISTRIBUTED TO BOARD OF TRUSTEES 10/18/11

18

STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2011

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OFTAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSIT

MANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEESPortage 3/18/11 $411.32 $6.69 ($6.14) $411.87

5/4/11 45.70 45.708/10/11 411.32 6.69 (6.22) 411.799/26/11 45.70 45.70

0.00Stark 3/11/11 1,359,750.00 1,359,750.00

4/7/11 742,191.79 (35,139.86) (1,908.00) (68.92) 705,075.015/25/11 2,511.28 2,511.285/20/11 289,090.42 (1,779.35) 287,311.076/15/11 71,113.93 71,113.936/30/11 2,617.75 (317.75) 2,300.007/5/11 471.23 (103.90) 367.33

9/28/11 1,966,077.74 1,895.46 (30,085.91) (443.14) (1,908.00) (68.92) 1,935,467.230.000.000.000.000.000.000.000.000.000.000.00

Carroll/Brown Twp. 4/15/11 58.22 50.73 (2.95) (1.28) 104.725/13/11 3.63 3.639/15/11 32.68 50.72 (2.65) 80.75

0.000.00

Summit 4/8/11 0.98 8,357.98 (143.37) (3.85) (1.48) 8,210.265/18/11 0.11 0.119/9/11 0.98 6,601.31 (123.08) 6,479.21

0.000.000.00

Y-T-D at 9/30/11 $4,068,935.03 $2,617.75 $289,185.56 $4,406.74 $15,545.35 $71,113.93 ($67,711.18) ($448.27) ($3,816.00) ($139.32) $4,379,689.59

Levy Taxes Received 2011 $4,451,804.36Collection and Election Expenses 2011 ($72,114.77)

Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/11 thru 12/31/11 $4,379,689.59Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44

Levy Taxes Received 2010 $5,204,591.18 Collection and Election Expenses 2010 ($71,136.73)

Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45

RETAXBO11.XLS Distributed to Board of Trustees 10/18/11

19

STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICERTO BOARD OF LIBRARY TRUSTEES AT 9/30/11

SPECIAL PERRY 2010GENERAL REVENUE CAPITAL PERMANENT CAPITAL PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUND FUNDS TOTAL TOTALBALANCE AT JANUARY 1, 2011 $1,441,442.75 $109,012.63 $948,288.31 $1,000.00 $2,301.04 $18,757.07 $2,520,801.80 $2,207,335.62REVENUE

1000 Taxes (PLF) 5,177,203.00 5,177,203.00 4,746,624.111200 Taxes Property (Levy) 4,380,690.43 4,380,690.43 4,415,200.401200 Taxes (Reimb. P. P.) 71,113.93 71,113.93 280,724.332000 Grants 0.00 0.00 0.003000 Patron Fines & Fees 179,402.57 179,402.57 183,119.744000 Investment Income 1,641.55 414.81 2,037.72 4,094.08 4,412.855000 Service Fees 6,923.70 6,923.70 4,238.846000 Donations 12,425.21 20,060.00 32,485.21 73,689.00

8100-8700 Misc. Rev. & Reimb. 20,742.80 20,742.80 37,783.768900 Other 42,657.11 42,657.11 42,836.71

TOTAL REVENUE Y-T-D 9,892,800.30 0.00 414.81 20,060.00 0.00 2,037.72 9,915,312.83 9,788,629.74

EXPENDITURES1000 Payroll/Benefits 6,301,175.68 6,301,175.68 6,448,802.592000 Supplies 158,089.01 993.43 159,082.44 148,221.953000 Purch.Services 1,270,431.04 4,050.00 1,274,481.04 1,065,150.424000 Library Materials 779,490.03 6,434.63 698.72 786,623.38 808,215.595000 Capital Outlay 113,485.77 492.04 2,301.04 116,278.85 231,554.33

7-8000 Other Expenses 25,200.86 25,200.86 32,519.41TOTAL EXPENDITURES Y-T-D 8,647,872.39 7,920.10 0.00 4,050.00 2,301.04 698.72 8,662,842.25 8,734,464.29

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE AT SEPTEMBER 30, 2011 $2,686,370.66 $101,092.53 $948,703.12 $17,010.00 $0.00 $20,096.07 $3,773,272.38 $3,261,501.07OUTSTANDING CHECKS 365,049.51 365,049.51TOTAL ACCOUNTED FOR AT 9/30/11 $3,051,420.17 $101,092.53 $948,703.12 $17,010.00 $0.00 $20,096.07 $4,138,321.89

PETTY CASH AND CHANGE FUNDS $695.00HUNTINGTON BANK-CHECKING ACCOUNT 370,813.89KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 52,674.68STAR OHIO-INVESTMENT ACCOUNT 849,814.68HUNTINGTON BANK-MONEY MARKET ACCOUNT 2,864,323.64TOTAL ACCOUNTED FOR AT 9/30/11 $4,138,321.89

BOTCTRE11.XLS DISTRIBUTED TO BOARD OF TRUSTEES 10/18/11

20

2011 YTD REVENUE AND EXPENDITURES

52%44%

2% RevenuePLFR. E. TAXESHB 66 REIMBURSEMENTGRANTSFINES & FEESINTEREST INCOMESERVICE FEESDONATIONSMISC. REV. & REIMB.OTHER

73%

2%

15%

9%

1%Expenditures

PAYROLL/BENEFITS

SUPPLIES

PURCH. SERVICES

LIBRARY MATERIALS

CAPITAL OUTLAY

OTHER EXPENSES

21

COUNTY CERTIFIED REVISED ESTIMATED FOR 2009 $6,785,305.85MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %09 January $652,111.85 10.37% $652,111.85 10.37%09 February $777,269.11 12.36% $1,429,380.96 22.73%09 March $437,272.53 6.95% $1,866,653.49 29.68%09 April $504,374.97 8.02% $2,371,028.46 37.70%09 May $799,628.46 12.71% $3,170,656.92 50.41%09 June $609,982.54 9.70% $3,780,639.46 60.11%09 July $620,253.77 9.86% $4,400,893.23 69.97%09 August $444,369.34 7.07% $4,845,262.57 77.04%09 September $456,639.01 7.26% $5,301,901.58 84.30%09 October $537,874.01 8.55% $5,839,775.59 92.85%09 November $510,249.35 8.11% $6,350,024.94 100.97%09 December $446,299.40 7.10% $6,796,324.34 108.06%

COUNTY CERTIFIED ESTIMATED FOR 2010 $6,289,251.30MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %10 January $545,451.13 8.17% $545,451.13 8.17%10 February $594,054.37 8.89% $1,139,505.50 17.06%10 March $369,543.05 5.53% $1,509,048.55 22.60%10 April $450,514.20 6.75% $1,959,562.75 29.34%10 May $727,260.47 10.89% $2,686,823.22 40.23%10 June $527,301.95 7.90% $3,214,125.17 48.13%10 July $585,107.11 8.76% $3,799,232.28 56.89%10 August $464,426.35 6.95% $4,263,658.63 63.84%10 September $482,965.48 7.23% $4,746,624.11 71.07%10 October $575,230.54 8.61% $5,321,854.65 79.69%10 November $531,813.90 7.96% $5,853,668.55 87.65%10 December $490,665.62 7.35% $6,344,334.17 95.00%

REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 $6,678,554.46MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %11 January $576,215.48 8.63% $576,215.48 8.63%11 February $672,511.85 10.07% $1,248,727.33 18.70%11 March $392,483.22 5.88% $1,641,210.55 24.57%11 April $515,540.12 7.72% $2,156,750.67 32.29%11 May $838,938.80 12.56% $2,995,689.47 44.86%11 June $589,070.17 8.82% $3,584,759.64 53.68%11 July $704,018.28 10.54% $4,288,777.92 64.22%11 August $435,358.04 6.52% $4,724,135.96 70.74%11 September $453,067.04 6.78% $5,177,203.00 77.52%11 October $0.00 0.00% $0.00 0.00%11 November $0.00 0.00% $0.00 0.00%11 December $0.00 0.00% $0.00 0.00%

PLF2011.XLS

22

RESOLUTION 2011- September Gift Report BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR AMOUNT DESIGNATION Friends of the Sandy $300.00 Restricted: Staff In-Service Day Expenses Valley Library Tim Druhard 20.00 Restricted: Main Library – Reference Dept. Joanne Kresovich 15.00 Restricted: Perry Branch – Memory of Christian Frank Genealogy Customers 85.70 Restricted: Genealogy Department Anthony, Amy, Paula 30.00 Restricted: Main Library – Books on Bonsai Rossetti Memory of Bert Kennedy Laubacher Upholstery 300.00 Restricted: Main Library – Thank you for Parking Lot use Merrill & Janet 100.00 Restricted: Main Library Mossbarger MONTHLY TOTAL $850.70 YEAR TO DATE TOTAL $32,485.21

23

Stark County District Library Staff Training Report October 18, 2011

Name: Jean McFarren 8/26/11Conference: Shaping Outcomes Online CourseTotal $0.00 Institute of Museum & Library Services

Name: Mike Barni 9/7/11Conference: Frank Gates Worker's Compensation Seminar Canton, OHTotal $40.00 Frank Gates

Name: Anne Martin 9/13/11Conference: Retirement Awareness Seminar Canton, OHTotal $0.00 OPERS

Name: Russell Humerickhouse & Michele Monnette 9/21-23/11Conference: OH GFOA 2011 Annual Conference & Membership Meeting Cleveland OHTotal $1,278.96 Ohio GFOA

Name: Kimberly Castle-Alberts 9/23/11Conference: Early Childhood Summit Cleveland OHTotal $85.59 PNC & Dinosaur Train

Name: Dorothea Richards & Suzette Burlingame 9/23/11Conference: Eastern Great Lakes Innovative Users Group Wilmington OHTotal $166.86 EGL-IUG

Name: Jennifer Ehret 9/27/11Conference: The Scoop on Series Nonfiction: What's New for Fall 2011 WebinarTotal $0.00 Booklist Online

Name: Mike Barni 9/27/11Conference: Breakfast with U.S. Congressman Jim Renacci Canton, OHTotal $0.00 Stark Cty HR Association

Name: Martina McCallum & Joyce Swad 10/1/11Conference: 2011 ECEC Annual Fall Conference Canton, OHTotal $50.00 Early Childhood Educator's Consortium

Name: Bryan Harris, Lauren Landis & Stephanie Houck 10/7/11Conference: Digital Projects for Ohio Libraries Bellville, OHTotal $148.10 Ohio Genealogical Society

Name: Regina Perrine & Kathy Clay 10/11/2011Conference: Stark County Safety Council Fire Prevention Breakfast Canton, OHTotal $26.00 Stark County Safety Council

Name: Linda Bartlett 10/13/11

Conference:Safety Council Luncheon topic: Put it out! Fire Extinguisher Safety

& Maintenance Canton, OHTotal Season Pass Stark County Safety Council

Name: Jean McFarren 10/13/11Conference: Think Your Organization's Successful? Prove It! Akron, OhTotal $66.42 Center for Nonprofit Excellence

Name: Russell Humerickhouse 10/14/11Conference: OLFOA Fall 2011 Conference Walnut Creek, OHTotal $40.03 OLFOA

Name: Marcia Mann 11/2/11Conference: Handling Angry Customers with Tact & Skill Online WebinarTotal $40.00 NEO-RLS

Name: Ann Wetmore 11/3/11

Conference:Children's Network - Focused on Libraries Serving Youth with

Special Needs Online WebinarTotal $10.00 NEO-RLS

Name: Kimberly Castle-Alberts 11/14/11Conference: The Greatest Storytelling Workshop Brunswick, OHTotal $109.73 NEO-RLS

Name: Rosemary Hayes 11/17/11Conference: Children's Literature for the Rest of Us Series Online WebinarTotal $60.00 NEO-RLS

October $1,951.96

24

Stark County District Library Monthly H R Report Distributed to the Board of Trustees

October 18, 2011

APPOINTMENTS 10/01/11 Sara Hager, Shelver, Sandy Valley, 20 hours biweekly.

DEPARTMENT/AGENCY/STATUS CHANGES 09/12/11 Paula Schillig, Library Associate, from North Branch to Circulation Services - Main,

from part time, 48 hours biweekly to full time, 80 hours biweekly. 09/12/11 Angela Weatherspoon, Library Assistant, from Circulation Services- Main to North

Branch, full time, 80 hours biweekly. 10/10/11 Rebecca Hartmann, from Circulation Services Manager - Main to Staff & Services

Manager Plain Community Branch, full time, 80 hours biweekly. 10/24/11 Jennifer Ehret, from Staff & Services Manager - Plain Community Branch to

Coordinator Movies, Music, and Non-Fiction Material Collection Development – Main, full time, 80 hours biweekly.

10/24/11 Jeffrey Kennedy, from Driver to Substitute Driver, Mobiles Services, from full time to hours as worked.

RESIGNATIONS/RETIREMENTS/TERMINATIONS None

25

STARK COUNTY DISTRICT LIBRARY FACILITIES UPDATE

October 18, 2011 MAIN LIBRARY Technology Learning Environment- Status: Tech Center furniture and computers have moved onto the main portion of the 2nd floor and are in use. By the time of the board meeting, we should have some of the new Technology Learning Environment furniture installed. The rear parking lot was re-surfaced in September There was some graffiti on the CAB wall and several other buildings along Cleveland. Police caught the culprits. EAST CANTON BRANCH Status: A section of carpeting will be replaced behind the circulation desk. This is a much needed repair and will correct safety issues. JACKSON BRANCH Status: Unchanged The building project is progressing. The Campaign Steering Committee is meeting as needed with the most recent meeting being September 30. Subcommittees continue to work between meetings. LAKE BRANCH Status: Road work in the area around the branch is almost complete. The lights need to be activated. Travel around the branch is easy and the turn lanes should make a big difference. The road work did affect the number of customers in the branch this summer as well as the number attending programs. NORTH BRANCH Status: The small boiler at the North Branch was replaced. This was not part of last year’s HVAC project. We are still waiting for the software that will monitor the system. PERRY SIPPO BRANCH Status: A combined Park/Library group is working to determine what facility items are to be recommended for the 2012 budget.

26

Stark County District Library Board of Trustees

October 18, 2011 Resolution Title: Stark County Tax Resolution-Tax Rates for 2012 Statutory Reference: Ohio Revised Code 5705.34-5705.35 History/Background/Discussion: The Stark County District Library, with the approval of the Stark County Commissioners, placed a 1 mill replacement levy on the November 4th 2008 ballot. This levy was approved by a majority of the voters. Therefore, the Board of Trustees of the Stark County District Library must, as requested, adopt a resolution accepting the amounts and rates as determined by the Stark County Budget Commission and authorizing the necessary tax levies and certifying them to the Stark County Auditor. Recommendation: That the Library Board of Trustees, by roll call vote, approve the following resolution to accept the amounts and rates as determined by the Stark County Budget Commission and to authorize the necessary tax levies and to certify them to the Stark County Auditor. Draftor(s): Fiscal Officer Russ Humerickhouse Person(s) Responsible for Implementation: Fiscal Officer Russ Humerickhouse

27

Resolution 2011- Stark County Tax Resolution-Tax Rates for 2012

WHEREAS, This board of Trustees in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing January 1st, 2012; and

WHEREAS, The Budget Commission of Stark County, Ohio, has certified its action thereon to this council together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this (Council/Board), and what part thereof is without, and what part within the ten mill limitation; there be it

RESOLVED, by the (Board of Trustees) of the Stark County District Library, Stark County, Ohio that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby accepted: and be it further

RESOLVED, That there be and is hereby levied on the tax duplicate of said (Library) the rate of each tax necessary to be levied within and without the ten mill limitation as follows:

SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY

BUDGET COMMISSION, AND COUNTY AUDITOR’S ESTIMATED TAX RATES

FUND Amount to be Amount Approved County Auditor’s derived from Levies by Budget Commission Estimate of Tax outside 10 Mill Inside 10 Mill Rate to be Levied Limitation__________________ Limitation____ __________ Inside___Outside_ General Fund $4,727,071.00 1.00 Bond Fund 0 0.00 Total $4,727,071.00 0 0.00 1.00 _____________________LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES_________________ FUND Maximum Rate County Auditor’s Authorized Estimate of Yield ___to be Levied____ ______of Levy______ GENERAL FUND: Current expense levy authorized by voters on 11/4/08 1.00 $4,727,071.00 for not to exceed 5 years.

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to approve the tax rates and amounts for the year 2012 for Stark County, Ohio per the Resolution and the Stark County Budget Commission Certificate Of Tax Levy as submitted by the Stark County Auditor:

And be it further Resolved, That the clerk of this Board be and is hereby directed to certify a copy of this resolution to the County Auditor of said County.

28

Stark County District Library Board of Trustees

October 18, 2011 Resolution Title: Summit County Tax Resolution-Tax Rates for 2012 Statutory Reference: Ohio Revised Code 5705.34-5705.35 History/Background/Discussion: The Stark County District Library, with the approval of the Stark County Commissioners, placed a 1 mill replacement levy on the November 4th 2008 ballot. This levy was approved by a majority of the voters. Therefore, the Board of Trustees of the Stark County District Library must, as requested, adopt a resolution accepting the amounts and rates as determined by the Summit County Budget Commission and authorizing the necessary tax levies and certifying them to the Summit County Fiscal Officer. Recommendation: That the Library Board of Trustees, by roll call vote, approve the following resolution to accept the amounts and rates as determined by the Summit County Budget Commission and to authorize the necessary tax levies and to certify them to the Summit County Fiscal Officer. Draftor(s): Fiscal Officer Russ Humerickhouse Person(s) Responsible for Implementation: Fiscal Officer Russ Humerickhouse

29

Resolution 2011- Summit County Tax Resolution-Tax Rates for 2012

WHEREAS, This board of Trustees in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing January 1st, 2012: and

WHEREAS, The Budget Commission of Summit County, Ohio, has certified its action thereon to this council together with an estimate by the County Fiscal Officer of the rate of each tax necessary to be levied by this (Council/Board), and what part thereof is without, and what part within the ten mill limitation; there be it

RESOLVED, by the (Board of Trustees) of the Stark County District Library, Stark County, Ohio that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby accepted: and be it further

RESOLVED, That there be and is hereby levied on the tax duplicate of said (Library) the rate of each tax necessary to be levied within and without the ten mill limitation as follows:

SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY

BUDGET COMMISSION, AND COUNTY FISCAL OFFICER’S ESTIMATED TAX RATES

FUND Amount to be Amount Approved County Fiscal Officer’s derived from Levies by Budget Commission Estimate of Tax outside 10 Mill Inside 10 Mill Rate to be Levied Limitation__________________ Limitation____ __________ Inside___Outside_ General Fund $15,454.00 1.00 Bond Fund 0 0.00 Total $15,454.00 0 0.00 1.00 _____________________LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES_________________ FUND Maximum Rate County Fiscal Officer’s Authorized Estimate of Yield ___to be Levied____ ______of Levy______ GENERAL FUND: Current expense levy authorized by voters on 11/4/08 1.00 $15,454.00 for not to exceed 5 years.

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to approve the tax rates and amounts for the year 2012 for Summit County, Ohio per the Resolution and the Summit County Budget Commission Certificate Of Tax Levy as submitted by the Summit County Fiscal Officer:

And be it further Resolved, That the clerk of this Board be and is hereby directed to certify a copy of this resolution to the County Fiscal Officer of said County.

30

Stark County District Library Board of Trustees October 18, 2011

Resolution Title: Appropriate funds received for Special Revenue Fund 209 PNC Foundation History/Background/Discussion: A representative of the PNC Foundation approached the Stark County District Library with a partnership request to implement PNC’s For Me, For You, For Later: First Steps to Spending, Sharing and Saving Program. This program, developed by Sesame Workshop, is a multimedia outreach initiative which teaches the basics of financial literacy to children between the ages of 3 to 5 years. In considering PNC’s request, SCDL referred to the Strategic Plan goal of Literacy Across the Lifespan. It states, “Residents will have access to services and programs designed to ensure that children will enter school ready to learn to read, write, and listen, and teens and adults will have opportunities to improve their skills in order to meet their personal goals and fulfill their responsibilities as parents, citizens, and workers.” SCDL felt that the implementation of PNC’s financial education curriculum is an opportunity for both organizations to fulfill their shared goals. Events and Literacy Coordinator Marianna DiGiacomo and Youth Services Coordinator Ann Wetmore designed a multi-faceted program that reaches several thousand people (librarians, children’s programmers, early childhood educators, caregivers, parents, and children) over a two year period. It will introduce them to the concepts developed by Sesame Street for PNC. This financial education will continue to have an impact beyond the life of the project as participants use the information and tools in their libraries, classrooms, daycare facilities, and homes. The PNC Foundation accepted and fully-funded SCDL’s proposal for $27,577. This amount will be distributed in two equal payments on September 30, 2011 and September 30, 2012. To provide an audit trail for the PNC Foundation revenue and expenditures Special Revenue Fund 209 UW/M.A.P. Resource Center, which has not been used for more than ten years, has been renamed Special Revenue Fund 209 PNC Foundation. Recommendation: That the Stark County District Library Board of Trustees adopt the resolution to appropriate the $13,789.00 received for the For Me, For You, For Later: First Steps to Spending, Sharing and Saving Program from the PNC Foundation. Draftor(s): Fiscal Officer Russ Humerickhouse & Jean Duncan McFarren Person(s) Responsible for Implementation: Literacy and Events Coordinator

Marianna DiGiacomo Youth Services Coordinator Ann Wetmore Administrative Projects Manager Jean Duncan McFarren

31

RESOLUTION 2011-

Appropriate funds received for Special Revenue Fund 209 PNC Foundation

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that funds received of $13,789.00 for Special Revenue Fund 209 PNC Foundation be appropriated for the program For Me, For You, For Later: First Steps to Spending, Sharing and Saving.

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2009 2010 2011

Number Registered 10255 5032 none

Number of books read 69600 32952 160773

Number of programs 1058 1056 1212Number of attendance 33582 26461 32731

Adults Registered 2813 1258 0Teens Registered 1492 812 0Children Registered 5950 2962 0Total 10255 5032 0

Adult books read 13416 5430 62900Teen books read 8934 3244 14585Children books read 36823 14520 83288Kidmobile 10427 9758

69600 32952 160,773

Adult Programs 137 125 178Teen programs 249 126 217Children's programs 395 397 817Kidmobile 277 414

1058 1,062 1,212

Adult attendance 4390 1,779 7,402Teen attendance 9001 1,447 4,142Children's attendance 14627 10,826 21,187 Kidmobile 5564 8,735Systemwide events N/A 3,674

33582 26,461 32,731

Summer Reading Club Stats 2011, 2010 and 2009Includes Main, 10 Branches (for 2009), Bookmobile, and Kidmobile

Kidmobile statistics are included in the Children's statistics

for 2011

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october 2011 scdl board packet

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