PowerPoint Presentation

Objectives Of The PresentationBrief overview of our campus size, advising model and staffingWhy the need for early freshman advisingStrategies utilized to increase freshman advising during the first yearAssessment

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Located in Camarillo, California (approximately one hour from Santa Barbara)

23rd Cal State UniversityCalifornia State University Channel IslandsGrowth Of The CampusOpened doors to transfer students fall 2002Opened doors to freshman students Fall 2003Celebrating 10 years!Approximately 5,000 students

4Academic Advising Professional StaffDirector of Academic Advising & Learning SupportAssistant Director of Academic Advising5 Full-time Professional Advisors1 Administrative Support Coordinator5 Peer Advisors3 Student Assistants1 Graduate Intern Per Semester

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Highly effective academic advising is critical to student retention leading to degree completion

Concentrated our efforts in the following areas:

Early Communication Prior to Orientation

Orientation (IVO) Connections -Professional Advisors/Peer Advisors

Strategies to increase advising connections during crucial first yearGoal: Enhance and Increase Freshman Advising First YearHobson email from AdmissionsWelcome to CIIntro to Advising StaffExplains group advisement and advising connections during OrientationHow registration will take place

Fall 2012Added on-line homework assignments to Early Communication prior to IVOStudents came to IVO better prepared

Early Communication

Island View OrientationTwo-Day mandatory Orientation2011 - Facilitated two workshops (first day)Students registered on the second day

2012 - Build schedule and Schedule CheckStudents registered at home

8Professional and peer advisors assist with schedule build

Encourage students to enroll in University 100

Utilize first semester course suggestions

Promote the STAR appointment as next step in the advising process

Island View Orientation

University 100 Promotion

Promoted during Island View OrientationFlyer in Orientation PacketFirst Semester Course SuggestionsPromoted during the Parent Session

10First Semester Course SuggestionsMaps out a plan for the first semesterLists University 100 as a suggested course on all major sheets#1 tool to use in selecting first coursesEasy for students and peer advisors to follow during schedule build sessionA key reference to take home for review before registering on-line

11Summer StrategiesFall 2012 students registered at home for the first timeAfter IVO We checked schedulesGoal: all freshmen full time and in appropriate coursesTwo Weeks during the summer students returned to the campus to meet with Peer and Professional Advisors one-on-one (phone appts. available as well)Eliminated much of the add/drop activity during the first few weeks of the semester

Importance Of Freshman Advising During The First Two TermsDuring Orientation Freshman students are on information overload How much do they really remember about advising and requirements??Goal established To bring as many freshmen in for Advising Sessions during 1st termStudents are more likely to retain informationStudents are more likely to stay in contact with advising throughout the academic journeyStudents are less likely to make mistakes with future course selections

13Targeted the following:University 100 STAR appointmentsIncrease the Availability of freshmen STAR AppointmentsPeer AdvisingConnection with Professional AdvisorsDelivery of ServicesStrategies to Increase ConnectionsDuring Academic Year

Advising Collaboration with University 10040-50% Enroll in University 100Professional Advisors encouraged to teach a courseA Peer Advisor is assigned to each courseMajor assignment is to complete the STAR Appointment

Star Appointment Set the foundation for the advising experienceReview the Advising Syllabus (both student and PA sign)Review GE/Major advising formsBrief explanation of the CI Academic Requirements ReportBegin the foundation for the educational planBegin the process of selecting spring scheduleConclude with importance of Advising PortfolioStudent completes evaluation of sessionAdvisor places notes in AdvisorTrac

16Consistent Advising Through Star Appointment List

Academic Affairs ContractAdvising ContractInform student about faculty advising encourage mentoring relationship with facultyReview advising brochure

http://www.csuci.edu/academics/advising/islandcompass.htm

17Student Leaves STAR APPT With Plan For Next SemesterDocuments courses suggested by advisorReinforces some general planning tips & grad requirementsReinforces faculty advisingNo need for student to return for advising once the schedule is out

18Professional Advisors VS Peer Advisors That is the ?IVO Professional Advisors lead workshops to assist students with basic understanding of degree requirements and schedule buildingOnce the semester begins Professional advisors spend more time with transfer students and continuing students with more complex advising issuesPeer Advising came on board to meet the demands for additional freshman advising

Strong Dependence on Peer Advising for the First YearPeer Advising is compatible with all advising delivery modelsTight Budgets expansion of advising unitsPeer advisors working with appropriate advising tasks free up professional advisors for more complex advising appointmentsProvides students with professional growth and leadership opportunitiesStudents informally advise students why leave it to chance? (formalize the program)

20CI Freshmen population growing each yearFreshmen connect briefly with professional advisors during orientation

Outcome:Freshmen losing connection with Professional Advisors once term startsIs it possible for Professional Advisors to Connect with Freshmen in a Meaningful Way?

STAR Week Workshop PlanFall 2011 a plan was developed to engage professional advisors with freshmen during the first semester

Decision was made to offer group workshops for FreshmenCover all information in one-on-one advising session

STAR Week Fall 2011Professional Advisors facilitated 6 workshops a day for a weekLimited to 10 studentsHeld in Conference Room with laptopsPeer Advisors onhand to assist with course selections for Spring 2012

23STAR Weeks Fall 2012Due to Success of Fall 2011 STAR WeekAdvising will be offering two weeksOct 1-5October 15-19Now offering sessions in our own workshop room located in the Advising CenterMost sessions are not specific to majorPiloting 5 most popular major sessions

Promotion of STAR Weeks

Email sent to all freshmenPosters All TV Screens on campusUniversity 100 assignment

STAR Week Evaluation

STAR Week Results185 students attended163 Evaluations completedI understand the advising structure at CI and know what is expected of me as the student in the advising process (52% strongly agree and 45% agree)The advising portfolio I received will be useful in understanding CI major and graduation requirements (64% strongly agree 33% agree)After completing the STAR session, I know how to select my Spring 2012 classes (58% strongly agree and 37% agree)My overall impression of the academic advising I received during this STAR session was a positive one (61% strongly agree and 37% agree)

Professional Advisors facilitate Transfer STAR appointments for the rest of the semesterPeer Advisors continue to meet with freshmen students for one-on-one STAR appointments for the remaining academic yearSTAR Appointment Format for the Remaining Year

Peer Advisor Assessment Results238 SurveysMy Peer Advisor was willing to spend sufficient time with my issues and concerns. (95% strongly agree and 5% agree)My Peer Advisor was well informed of other campus services and referred me to the appropriate Department/Office. (If applicable) (86% strongly agree and 7% agree)My Peer Advisor was approachable and easy to talk to (95% strongly agree and 4% agree)My overall impression of the Advising Center is positive. (92% strongly agree and 8% agree)

Peer Advisor AssessmentMy appointment was very helpful! I have a strong idea as to how I will plan my next few years at CSUCI.My Peer Advisor was very friendly and helped me with the information I required and much more. The advising she gave me was overall very effective.Gave me so much information! Reassured me I made the right choice for my education by picking Channel Islands. Ellen was very easy to talk to and a great resource for me to figure out my path for the future. It was a great experience! Thank you!

Advising Not Mandatory Proactive Strategy To Bring In The Remaining Freshmen!Fall semester email campaign to all students not enrolled in University 100

Second semester Email campaignPeer Advisor Focus on this strategy Spring Semester

32STAR Appointment AssessmentEnd of the Spring Semester 77% of Freshmen completed a STAR appointment

57% of the Freshmen met one-on-one with Peer Advisors41% attended our first STAR WEEK group Star Appointment2% of the freshmen met one-on-one with a Professional Advisor

Staffing and Delivery of Services

STAR Appointments One HourGeneral Appointments half-hourWalk-in Tuesday and Wednesdays Two AdvisorsFollow the STARLeads to all advising services

34Question And Answer Session

Contact Information:Sue Saunders, Director of Academic Advising and Learning Supportsue.saunders@csuci.edu805-437-8514

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Orchestrate a Plan that Connects Freshmen to Advising Early!
NACADAOctober 5, 2012

Sue Saunders Cal State University Channel Islands