oak lawn public library board minutes, 2000 - olpl · the cash report as presented. report of the...

MINUTES OAK LAWN PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting, January 25, 2000 AMENDED ROLL CALL The regular meeting of the Oak Lawn Public Library Board of Trustees was called to order at 7:35 p.m. by the President, Mr. Stein. Trustees Present: Ms. Barrett, Ms. Buschbach, Ms. Gasteyer, Mr. Honkisz, Mr. Stein, Ms.Roberts. Trustee Absent: Ms. Sullivan. Staff Present: Dr. Casey, Director; Mr. Farrell, Attorney for the Board; Ms. Szott, Coordinator of Business; Ms. Olsen, Public Relations and Development Officer; Ms. Baird, Patron Services Department and Janice Worsham, Executive Assistant. Also Present: Pat Callahan, Gilfillan/Callahan Architects; Craig Payan, Payan, Alberts & Thompson. PLEDGE OF ALLEGIANCE Mr. Stein welcomed all visitors and led the audience in the Pledge of Allegiance. COMMUNICATIONS/CITIZEN-STAFF COMMENTS Mr. Stein asked for comments from citizens, staff and board. Mr. Stein acknowledged receipt of correspondence received during the month, including the following: a report from Jim Casey on the ALA Midwinter meeting in San Antonio; the January 7 memo from Jim Casey to Mayor Kolb expressing appreciation for the Christmas decorations along 95th street; minutes from the Security Committee meeting; attendance of meetings from Linda Olsen; SLS communications regarding various meetings; Book Expo America to be held May 31 - June 4 at McCormick Place; a variety of local and national newspapers articles. CONSENT AGENDA Minutes Regular Meeting of December 21, 1999 The Minutes as presented. Bills and Invoices

Payment of bills and invoices for library materials as represented by checks numbered 16053-16111 in the amount of $51,212.76 as presented. Payment of bills and invoices for general obligations as represented by checks numbered 16112-16156 in the amount of $76,272.65 as presented. Payment of bills and invoices for manual checks as represented by checks numbered 16849 - 16886 in the amount of $145,029.09 as presented. Report of the voided checks as presented. Financial Report Cash Report The Cash Report as presented. Report of the Director Personnel Changes The following personnel changes took place during the month of December 1999: Appointments included the following: G. Kusturin, Substitute Library Assistant, Grade II Patron Services, Circulation, effective 12/02/99; E. Lyons, Substitute Page, Grade I Youth Services, effective 12/18/99. Increments included the following: D. Walker, Full-time Librarian, Grace VII Youth Services, effective 12/01/99; H. O'Malley, Part-time Library Associate, Grade IV, Level 2, Patron Services, Fiction, effective 12/20/99; M. Fogarty, part-time Page, Grade I, Patron Services, Periodicals, effective 12/20/99. Changes included the following Louise Pfeiffer, full-time Library Assistant, Grade II Patron Services, Circulation Unit, relinquished her position to accept the full-time Senior Library Assistant, Grade II position in Patron Services, Periodicals Unit, effective 12/16/99; Leslie Gernenz part-time Page, Grade I Reference Services, relinquished her position to accept a part-time Grade I, Level 1, position in Patron Services, Circulation/Readers Services Unit, effective 12/27/99. Departures included the following: Anne Hutchins, part-time Librarian, Grade VII, Reference Services Department, resigned her position effective 12/23/99; Melissa Fogarty, part- time Page, Grade I Patron Services Department, Periodicals Unit, resigned her position effective 12/29/99. She will remain on payroll as a Substitute Page, Grade I. Policy Review The following policies had no additions, corrections or deletions: Calendar of Policy Review, Orientation of New Board Members.

MOTION: Made by Ms. Buschbach, seconded by Ms. Roberts: To approve the Consent Agenda as presented. Unanimous by voice vote. END OF THE CONSENT AGENDA LIABILITY INSURANCE POLICY RENEWAL Craig Rayon of Payan, Alberts & Thompson informed the Board that the renewal packet basically remained the same with the exception of a couple of changes in the building and property limits. Building limits increased by 3% and property by 6%. These increases were offset by a cut in the cost of Worker's Compensation. The overall cost of the insurance package was less than in 1999. Recommendation was to stay with Traveler's another year. The Health Insurance Committee will meet in February to begin working on the renewal of group medical, life insurance. The committee will consist of Joann Buschbach, Shirley Barrett, Sarah Horn, Lorraine Grivakis, Deborah Walker, Kathy Szott, Peg Butcher and/or Jim Casey. DESCRIPTION OF PLANS FOR SPACE AND CONSTRUCTION FEASIBILITY STUDY Pat Callahan explained the purpose of the feasibility study is to determine how existing building space is being utilized. Interviews with staff, measuring of the books, stacks and shelves will assist in this process. They will be looking at this from a strictly patron utilization viewpoint. The complete process should take about 2 1/2 months After the interviews the information will be assimilated, designs drawn, and then presented. MOTION: Made by Ms. Roberts, seconded by Mr. Honkisz: To approve the Library's entering into a contract with Pat Callahan for the utilization space study in the amount of $9300 as presented. Unanimous by voice vote. Financial Reports Budget Fund Reports The General Fund Report, Building Fund Report and Working Cash Fund Report as presented. MOTION: Made by Ms. Roberts, seconded by Mr. Honkisz; To approve the Budget Fund Report as presented. Unanimous by voice vote. Report of the Director

Narrative and Statistical Report The following items were presented in this report: the installation of the blinds will occur the middle of next month and should be completed around the 20th with removal of the old blinds taking place around the 8,9 or 10. Installation of the Circulation and ILL desks was completed on January 14, 2000. The Library is planning to audit the LAN to see what can be done to improve speed, efficiency and stability, as well as enhancing the service agreement on the LAN. We are in the process of evaluating proposals from two companies and will have information to present at the February Board meeting. OLD BUSINESS Hope Children's Hospital Ms. Walker's written report indicated that during the month of December four programs were presented at Hope Children's Hospital. Oak Lawn Public Library Friends Report Ms. Olsen reported that the Friends had a luncheon meeting at Fox's which gave them the opportunity to meet on a more personal level. The Celtic concert this past Sunday had 113 in attendance. Committee Reports Building & Grounds Committee Ms. Roberts reported that the Committee is just treading water and waiting for the installation of the blinds. Personnel Committee Ms. Roberts reported that the Committee will not be meeting until some evaluations go out and feedback is received. Village Liaison Ms. Buschbach reported that the Krispy Kreme project is dead. Walgreens is coming along but there is some difficulty in renting out the previous location. The furniture store in the Green Oaks area has gone out of business and the Village is talking to Chili's Restaurants regarding that location. A children's new/used clothing store will be at 4101 W 95th Street. There will be a J.J. Peppers, cleaners, and a pizza place at 95th and Oak Park. Ricketti's is gone. Peer Jury Program

Dr. Casey indicated that the program is still going on and we had 2 in December for brief periods. Oak Lawn Community Library Foundation Ms. Roberts announced that the Foundation is kicking off the "Stay Home and Read a Book Ball" and that canvas bags will be given out. Bill Hawkinson, of Hawkinson Ford, has agreed to be the honorary chairman. NEW BUSINESS Selection of Auditor for Review of 1999 Fiscal Year Due to the expiration of the contract with Duffner and Company, Kathy Szott's memo of January 12, 2000 requested that we retain their services to perform the 1999 audit at a cost of $5,500, and then next year go out to bid for a new auditor. MOTION: Made by Ms. Barrett, seconded by Ms. Buschbach: To accept the contract from Mr. Duffner in the amount of $5,500 as presented. Unanimous by voice vote. Approval of Insurance Policy Renewal for 2000-2001 MOTION: Made by Ms. Buschbach, seconded by Mr. Honkisz: To approve the insurance policy renewal proposal in the amount of $21,786 as presented. Unanimous by voice vote. The Trustee Handbook is scheduled for updating Pat Roberts, Lois Gasteyer and Janice Worsham make up the committee overseeing this. Linda Olsen received compliments on the article of the Library on the Internet. Shirley Barrett visited the Evanston Library and shared with the Board a couple of their brochures. EXECUTIVE SESSION There was no Executive Session. As there was no further business to come before the board, the meeting adjourned at 8:49 p.m.. Lois Gasteyer, Secretary Lee Stein, President

Recorded by: Janice Worsham, Executive Assistant

MINUTES OAK LAWN PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting, February 15, 2000

ROLL CALL

The regular meeting of the Oak Lawn Public Library Board of Trustees was called to order at 7:35 p.m. by the President, Mr. Stein.

Trustees Present: Mrs. Barrett, Ms. Buschbach, Ms. Gasteyer, Mr. Honkisz, Mr. Stein, Ms. Roberts, Ms. Sullivan

Trustee Absent:

Staff Present: Dr. Casey, Director; Mr. Farrell, Attorney for the Board; Ms. Szott, Coordinator of Business; Ms. Olsen, Public Relations and Development Officer; Ms.Worsham, Executive Assistant; Mr. Baker, Technical Services; Ms. O'Leary, Reference Department; Ms. Baird, Patron Services; Ms. McMahon, Youth Services; Ms. Butcher, Coordinator of Human Resources.

Also Present: Wasim Shaik, AllTech Data Systems; Edward Hartman, AllTech Data Systems; Liz, Bryan and Bryan D. Knudsen, Citizens of Oak Lawn; Craig Payan, Payan, Alberts & Thompson; Paul Alberts, Payan, Alberts & Thompson.

PLEDGE OF ALLEGIANCE

Mr. Stein welcomed all visitors and led the audience in the Pledge of Allegiance.

COMMUNICATIONS/CITIZEN-STAFF COMMENTS

Mr. Stein asked for comments from citizens, staff and board. Mr. Stein acknowledged receipt of correspondence received during the month, including the following: Letter from Jesse White Secretary of State, the Oak Lawn Library has received a $15,600 grant for the patron access to library catalogs and data base, February 4 update information from Jim Casey on network system audit and back up support for 2000/2001; information on ALA Early Bird Registration; Zone 5 Administrator's meeting report from Jim Casey; report on SLS Advisory Committee Meeting of January 26, 2000; District 123 8th annual winter festival dinner/dance; Library Advocacy Day will be Thursday, April 6; Library Adult Program attendance report from Linda Olsen, 10 events attended by approximately 300 people; the Early Bird 2000 ALA Conference Registration Form; and information on the ILA Trustee Forum spring workshop.

The Board heard comments from Oak Lawn residents Liz and Bryan D. Knudsen expressing their belief that their son, Bryan, has been the subject of harassment by the Library guards for the past 22 months. They also stated that this harassment resulted in Bryan being expelled from the Library without reason. Mr. Stein requested that Mr. &

Mrs. Knudsen put as much information as they can in writing, detailing dates and times of the occurrences, and leave the information for Mr. Stein at the Reception booth. This will enable the Board to talk with everyone involved and get back to them in a timely manner.

Reference Librarian Kathy O'Leary commented that she has been at Oak Lawn Public twenty years and this has been the worse school year ever in the Reference Department. She is not in agreement with much of what Mrs. Knudsen said, and she is also very much in favor of any actions Al Krueger has taken, and in fact will write a letter of support for Mr. Krueger. Ms. O'Leary confirmed that the guards will stand and watch kids if asked to do so by the Reference Librarians. Based on the incident reports and what she has heard, there is a real problem with Bryan Knudsen, and she doesn't feel he's being picked on. The librarians have explained the term "zero tolerance" to the kids and aggressively enforced it. Also, children are not kicked out of Reference only to go to Youth Services. The guards will follow them out the door to make sure they actually leave. The librarians are involved in working with the guards to maintain discipline.

CONSENT AGENDA

Lois Gasteyer, Joann Buschbach, and Jim Casey requested the removal of the Bylaws of Trustees, the Minutes of January 25, 2000, and the Community Use of Bulletin Boards and Display Cases from the Consent Agenda. These items were to be later discussed and approved separately.

Bills and Invoices

Payment of bills and invoices for library materials as represented by checks numbered 10001-10044 in the amount of $26,399.77 as presented.

Payment of bills and invoices for general obligations as represented by checks numbered 10045-10085 in the amount of $52,531.81 as presented.

Payment of bills and invoices for manual checks as represented by checks numbered 1001 - 1044 in the amount of $145,902.56 as presented.

Report of the voided checks as presented.

Financial Report Cash Report The Cash Report as presented.

Report of the Director

Personnel Changes

The following personnel changes took place during the month of January 2000: Appointments included the following: D. Cerceo, part-time Technical Maintenance Assistant, Grade III, Technical Services, effective 01/03/00; D. Zink, part-time Page,

Grade I Reference and Youth Services, effective 01/12/00; A. Neff, part-time Page, Grade I Reference Services, effective 1/12/00; G. Katopodis, part-time Page, Grade I Reference Services, effective 01/26/00. Increments included the following: J. Goetz, part-time Library Assistant, Grade II Technical Services, effective 01/01/00 J. Morris, Library Assistant Coordinator, Grade IV, Patron Services, Circulation, effective 01/01/00; M. Mysz, Senior Librarian, Grade VIII, Patron Services, effective 01/01/00; L. Grivakis, Library Assistant Coordinator, Grade IV, Patron Services, Audiovisual, effective 01/01/00; N. Franks, part-time Library Assistant, Grade III, Patron Services, Periodicals, effective 01/01/00; J. Akin, part-time Cleaner/Maintenance, Grade II Building Services, effective 01/01/00. Changes included the following: Jamesine Akin is eligible for 37 hours of accrued sick benefit payout effective 01/01/00; Meehan Sebek, part-time Library Assistant, Grade II Level 2, Patron Services, Circulation Unit, relinquished her current position to accept the full-time Library Assistant, Grade II position 'in that same department and unit effective 01/03 /00; Dorothy Zmich, part-time Librarian, Grade VII, Level 1, Reference Services, returned from medical leave effective 01/01/00; Janet Czaplewski, part-time Page, Grade I, Level 1, Reference Services, relinquished her position to accept the position of part-time Page, Grade I, Level 1, Patron Services, Periodicals, effective 01/17/00; Sandra Moods, 20 hour per week Page, Grade I Reference Services, relinquished her position to accept a Level I (12 hours per week) Page, Grade I, position in that same department effective 01/24/00; Anna Neff, Page, Grade I, Level 1, Reference Services, relinquished her current position to accept a Page, Grade I, Level 2 position in that same department effective 01/24/00; Agnes Corless, part-time Page, Grade I, Level 1, Administration, Reception Unit, resigned her position to accept a Substitute Page, Grade I position in that same department and unit effective 01/26/00; Kathy O'Leary is eligible for 1 hour of accrued sick benefit payout to appear on the 01/31/00 payroll check Judith McMahon is eligible for 90 hours of accrued sick benefit payout, to appear on the 01/31 /00 payroll check; Lorraine Grivakis is eligible for 47 hours of accrued sick benefit payout, to appear on the 01/31/00 payroll check; William Goodfellow is eligible for 90 hours of accrued sick benefit payout, to appear on the 01/31/00 payroll check; Susan Baird is eligible for 41 hours of accrued sick benefit payout, to appear on the 01/31/00 payroll check; Kay Gibson is eligible for 48hours of accrued sick benefit payout, to appear on the 01/31/00 payroll check. Departures included the following: Anne Stovall, full-time Librarian, Grade VII, Patron Services, Periodicals, resigned effective 01/07/00 but will remain on payroll as a Substitute Librarian, Grade VII in that same department and unit Kathleen J. McGuire, part-time Page, Grade I, Level 1, Reference Services, resigned effective 01/15/00 but will remain on payroll as a Substitute Page, Grade I; Bridgett Walsh, part-time Page, Grade I, Level 1, Reference Services was terminated effective 01/18/00; Michael Morrissey, part-time Assistant Cleaner, Grade I, Level 2, Building Services, resigned effective 01/21/00.

Policy Review

The following policies had no additions, corrections or deletions: Delinquent Patrons Policy, Youth Services Programming Policy, Barring Disruptive Patrons Policy, and Soliciting, Selling and Petitioning Policy.

END OF THE CONSENT AGENDA

MOTION: Made by Mr. Honkisz, seconded by Ms. Roberts: To approve the Consent Agenda as amended. Unanimous by voice vote.

ITEMS REMOVED FROM THE CONSENT AGENDA

Regular Meeting Minutes, January 25, 2000

MOTION: Made by Ms. Buschbach, seconded by Ms. Roberts: To approve the minutes as amended. Unanimous by voice vote.

Bylaws of Trustees

MOTION: Made by Ms. Gasteyer, seconded by Ms. Buschbach: To amend the Bylaws of Trustees treasurer duties to state "the duties of the Treasurer are to make certain that complete financial records are kept and maintained during his or her term of office, included therein, a record of all receipts, disbursements and balances in any funds".

Unanimous by voice vote.

Community Use of Bulletin Boards

MOTION: Made by Ms. Roberts, seconded by Ms. Gasteyer: To accept the Community Use of Bulletin Board Policy as amended.

Group Insurance Policy Approval

Paul Alberts, of Payan, Alberts & Thompson, presented the group medical insurance renewal policy. The policy is the same plan we've had for several years, but a 13.2% increase in premium in Major Medical was sustained. A new carrier, Delta Dental, was proposed but this needs to be evaluated further.

MOTION: Made by Ms. Barrett, seconded by Ms. Buschbach: To approve group insurance policy as presented minus the Delta Dental. Unanimous by voice vote.

ANNUAL REPORT OF YOUTH SERVICES DEPARTMENT

The Board met with Judith McMachon and discussed the activities of the Youth Services Department. This meeting included staff member Margaret Hall, Senior Librarian. The Board visited the Story Room which can hold about 30 elementary school children. Arts and crafts sessions are also held in this room. Youth Services handles 7 to 8 programs weekly and a number of outreach and inreach programs. Three program booklets are prepared and information is transmitted to the Newsletter. Christ Hospital is delighted with the program that Youth Services does there which is handled by librarian Deborah Walker. Debbie has also submitted a grant that targets families with English as a second

language. Brian Wilson, librarian, is the moderator of the Junior Friends of the Library program which encompasses grades 7 through 10.

Financial Reports

Budget Fund Reports

The General Fund Report, Building Fund Report and Working Cash Fund Report as presented.

MOTION: Made by Ms. Barrett, seconded by Ms. Roberts: To approve the financial reports as presented. Unanimous by voice vote.


Narrative and Statistical Report

The following items were presented in this report: the blinds will start to be installed tomorrow. Pat Callahan has started his talks with staff about space issues, and will be preparing a report that the Board will receive along with some cost estimates and options for the 18th of April. Grant proposals will be due in the Fall, not in the Spring, which means we can go this calendar year to get a grant proposal into the Construction and Grant Committee, if the Board wants to go with a construction project. We received a grant from the State Library for $15,600 for updating expansion of our LAN/WAN. We have a couple of grant proposals outstanding for approximately another $9000.

OLD BUSINESS

Hope Children's Hospital

Deborah Walker's written report indicated that during the month of February three programs were presented at Hope Children's Hospital with a total attendance of 12 children and 14 adults.

Oak Lawn Public Library Friends Report

Ms. Olsen reported that a recent Friends meetings they announced that they now have 666 members, which is an all time high. Purchase of opera posters for the lower level hallway was approved and Susan Baird will be making those selections. The Friends also approved the purchase of 2 benches for the Raymond Avenue entryway. These will be metal and recycled plastic which are very durable. The jazz group, Cause and Effect provides a concert on February 27. The Opera Lecture series has ended and the Friends will be hosting a day trip to the Norman Rockwell exhibit on Tuesday, May 9.

Committee Reports

Building & Grounds Committee

Ms. Roberts indicated that the Committee hasn't met since there is nothing really major going on. The blinds will be up and that's a great thing.

Personnel Committee

Ms. Roberts reported that the Committee hasn't met. The next major task will be to reevaluate the positions. Jim Casey indicated that after March 1st the Committee will be taking a look at classifications.

Village Liaison

Ms. Buschbach reported that Walgreens will be opening in April and a K & G Men's upscale store will be in the old Walgreens site. Negotiations are in process to open an additional Leona's at the Oakridge restaurant site. The area between 111th and 115th that was annexed, at 115th and Central there will be a strip mall that will house various businesses that will be similar to the mall at 103rd and Central.

Across from Papa Joe's there are going to be three stores opening up: a Baskin-Robbins, Dunkin Donuts and a sandwich shop. The car dealer that was east of the railroad track on 95th that location is possibly going to have a gas station with a convenience store and cleaners, Millie's Restaurant is considering going in Ricketti's. Chili's Restaurant, formerly reported to go in the furniture store, is now looking at the property in front of the K-Mart at 111th street, about 109th actually. Since there was a gas station there, they have to get environmental approval before they can move in. There is nothing currently planned for the Heilig-Meyers furniture location. Fernwood cleaners is coming down. The Village had talked to Barnes and Noble about going there, but they wanted the Village to buy property for them, and the Village refused to do that, so that's a dead deal. Hope Children's Hospital dedicated 4 new ICU rooms. As a point of information they do about 400 heart surgeries a year, 1/2 on newborn infants, and they do have the latest equipment now. Ms. Buschbach has reported previously about the additional trains that will come through Oak Lawn - that line is going to be extended out to Manhattan. They have under consideration a $330 million project for improving the line that comes out to the southwestern suburbs. Incidently Oak Lawn has the most riders per day of any other stop, about 750. The Oak Lawn Community Partnership that takes blood pressure here in the Library once a month, found that about 75 to 80% of the people they've screened have high blood pressure. In fact, at the last session they sent 2 people directly to the hospital.

| Peer Jury Program

Dr. Casey indicated that the program is still receiving participants, we had 2 or 3 in January.

Oak Lawn Community Library Foundation

Ms. Roberts deferred to Linda Olsen who reported that the invitations have been ordered, they're at the printer and should be arriving later this week or early next week. Thirty-six canvas tote bags have been ordered to give away as prizes and drawings over the next three years evenly divided, and we're planning on having a stuffing night. Ms. Roberts said that a target date of March 2 was set to come and do the stuffing at 7 pm.

NEW BUSINESS

Approval of Plan by Alltech for LAN System Audit and Service

Alltech Data proposes a very comprehensive network analysis which will look at everything on the network from the ground up, testing the soundness of the cabling and operating systems. Ms. Buschbach noted that we should get a Certificate of Insurance from Allison.

MOTION: Made by Ms. Barrett, seconded by Ms. Roberts: To approve and provide up to $23,400 to Alltech for LAN system Audit as presented. Unanimous by voice vote.

Library Credit Card Policy

The Board approved changes in the Credit Card Policy.

MOTION: Made by Ms. Buschbach seconded by Mr. Honkisz: To approve the Oak Lawn Library

Board Policy for Library Credit Card as amended. Unanimous by voice vote.

Cell Phone Policy

A new policy on Cell Phone usage was presented to the Board. Discussion ensued as to whether cell phones should be banned altogether.

MOTION: Made by Ms. Buschbach, seconded by Ms. Sullivan: To approve the Oak Lawn Library Board Policy for use of Cell Phones in the Library as presented. Motion carried. One opposed (Mr. Honkisz).

EXECUTIVE SESSION

MOTION: Made by Ms. Roberts, seconded by Ms. Sullivan: To move into Executive Session for purposes of discussing matters related to Personnel and possible Litigation at 10:07 p.m. Motion carried.

MOTION: Made by Ms. Roberts, seconded by Ms. Buschbach: To move back into regular session at 10:44 p.m. Motion carried.

MOTION: Made by Mr. Honkisz, seconded by Ms. Sullivan: That Executive Session minutes from previous years and July 2, 1999 onward not be released. Motion carried.

As there was no further business to come before the board, the meeting adjourned at 10:45p.m.

Lois Gasteyer, Secretary

Lee Stein, President


MINUTES Oak Lawn Public Library Special Meeting Tuesday, February 29, 2000, 7:00pm.

A special meeting of the Oak Lawn Public Library Board of Trustees was held on Tuesday, February 29, 2000 at the Oak Lawn Public Library. The meeting was called to order at 7:07pm by the President Lee Stein. Present were Shirley Barrett, Lois Gasteyer, Robert Honkisz, Pat Roberts, Lee Stein, and Marian Sullivan. Staff present: Jim Casey.

A MOTION was made by Robert Honkisz, seconded by Pat Roberts, to authorize the passing of Resolution 00-1, authorizing the transfer of Working Cash Funds, Section 16/30-95 of Chapter 75 of the Illinois Compiled Statutes. MOTION CARRIED.

A MOTION was made by Robert Honkisz, seconded by Pat Roberts, to approve the Dental Insurance program for the coining year with PreDent and DentaCap for the revised renewal rates of: single - $24.70; single +1 - $55.72; family - $71.86. MOTION CARRIED.

A MOTION was made by Robert Honkisz, seconded by Shirley Barrett, to go into Executive Session for reasons of personnel at 7:11pm. MOTION CARRIED.

The meeting reconvened at 9:25pm.

A MOTION was made by Robert Honkisz, seconded by Pat Roberts, to give a 3.25% increase to the library director for the year 2000. MOTION CARRIED.

As there was no further business to come before the Board, the meeting was adjourned at 9:27pm.

MINUTES OAK LAWN PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting, March 21, 2000

ROLL CALL


Trustees Present: Ms. Barrett, Ms. Buschbach, Mr. Stein, Ms. Roberts, Ms. Sullivan., Mr. Honkisz.

Trustees Absent: Ms. Gasteyer

Staff Present: Dr. Casey, Director; Ms. Worsham, Executive Assistant; Mr. Farrell, Attorney for the Board; Ms. Szott, Coordinator of Business; Ms. Butcher, Coordinator of Human Resources; Ms. Olsen, Public Relations and Development Officer.

Also Present: Tariq A. Gheith, student, University of Illinois




A couple of letters from Jesse White, one to Margaret Hall regarding the $3000 grant for Bring in an Expert, one to Richard Gast for a grant in the amount of $4375 for the Library Service and Technology Act Grant; information on the bus to Illinois Advocacy Day (too late); information from Kathy on the banking survey she conducted; letter from Annette Armstrong, Green Hills Public Library, to Jim thanking him for his participation; information on our spring adult programs from Linda; the adult program attendance report for the month of February, 367 attendees with 149 for Sunday with the Friends for jazz Jim Casey pointed out that on the grant proposals there were two people who authored each of those grants-Rich Gast and Ann Stovall and the other one Kathy O'Leary as well as Margaret Hall.

Minutes

Regular Meeting of February 15, 2000

Special Meeting of February 29, 2000

The Minutes as presented.

Bills and Invoices

Payment of bills and invoices for library materials as represented by checks numbered 10092-10170 in the amount $44,285.27 of as presented.

Payment of bills and invoices for general obligations as represented by checks numbered 10171-10218 in the amount $20,652.54 of as presented.

Payment of bills and invoices for manual checks as represented by checks numbered 1045-1088 in the amount of $149,374.73 as presented.


Financial Report

Cash Report

The Cash Report as presented.


Personnel Changes

The following personnel changes took place during the month of February 2000: Appointments included the following: L.Dudlicek, part-time Library Assistant, Grade II, Level 2, Patron Services, Circulation Unit, effective 02/08/00; E. Barbarasa, part-time Page, Grade I, Level 1, Reference Services, effective 02/08/00; G. Kisielente, part-time Page, Grade I, Level 1, Reference Services, effective 02/08/00; M. Kennedy, Substitute Library Assistant, Grade II, Patron Services, Circulation, effective 02/15/00; J. Lullo, part-time Page, Grade I, Level 1, Administration, Reception, effective 02/16/00; C. Bamberger, Substitute Library Assistant, Grade II Patron Services, Circulation, effective 02/21/00; K. Kniffen, part-time page, Grade I, Level 1, Youth Services, effective 02/26/00. Increments included the following: S. Smith, full-time Lead Maintenance Support Assistant, Grade IV, Building Services, effective 02/01/00; L. Pfeiffer, full-time Senior Library Assistant, Grade III, Patron Services, Periodicals, effective 02/01/00; C. Gagne, part-time Library Assistant, Grade II Youth Services, effective 02/01/00; J. Czaplewski, part-time Page, Grade I Level 1, Patron Services, Periodicals, effective 02/01/00; G. Kasput, part-time Library Assistant, Grade II, Administration, effective 02/01/00; K. Dziedzic, part-time Library Assistant, Grade II Patron Services, Circulation, effective 02/01/00; S. Gerenz, part-time Library Assistant, Grade II, Patron Services, Circulation, effective 02/01/00. Changes included the following: Sandra Mudde, part-time Page, Grade 1, Level 1, Reference Services, has been granted a medical leave of absence not to exceed four months beginning 01/20/00; Cynthia Kelly, Substitute Librarian, Grade III, Reference Services Department, relinquished her position to accept a full-time position as Librarian, Grade VII, Patron Services Department, Periodicals Unit, effective 02/21/00. Departures included the following: Colleen A. Berry, part-time

Page, Grade I, Level 1, Youth Services, resigned effective 02/03/00; Bozena Sobota, part-time Assistant Cleaner, Grade I Level 2, Maintenance, resigned effective 02/15/00 but will remain on payroll as a Substitute Assistant Cleaner, Grade I, effective 02/16/00; Stacy Czerwinski, part-time Page, Grade I, Level 1, Youth Services, resigned effective 02/19/00.

Policy Review

The following policies had no additions, corrections or deletions: Evaluation of the Library Director.


MOTION: Made by Ms. Roberts, seconded by Ms. Buschbach: To approve the Consent Agenda as presented. Unanimous by voice vote.

Financial Reports

Budget Fund Reports


MOTION: Made by Ms. Roberts, seconded by Ms. Sullivan: To approve the Budget Fund Report as presented. Unanimous by voice vote.



Dr. Casey asked if there were any questions about what he had written down and Trustee Shirley Barrett asked where did AARP meet. Linda Olsen replied that the monthly board meetings are held here at the library. Dr. Casey mentioned that the blood pressure screenings have had a higher turn out since being held in meeting room B. Concerning the 2nd Day Issue postage stamp, the actual first day of issue is April 24th for a stamp that commemorates the bi-centennial of the Library of Congress and between that date and the end of May there are opportunities for libraries to have in their own building an issue of 2nd day. The local post office would provide an individual to come in and formally issue these. The actual cancellation over the stamp on the envelope would have some kind of statement about Oak Lawn Library and on the envelope itself would be a picture of the Oak Lawn Library. Mary Lynn Mysz is working the details. The ICN (Illinois Century Network) is something that has come about over the past year or so. It will provide internet services to schools and libraries and also academic institutions for a very low cost, virtually free for one year and on T1, which is a very broad band with, so we're looking forward to participating in that. AT&T cable has a hook-up in reference (free) and we're taking a look at the performance of that aside our own T1 Avenue hook-

up. Circulation statistics still show a decline in terms of circulation of books, but patron use of the facility still remains very heavy. Ms. Buschbach asked if the Library has any plans to increase the number of computers available, particularly in Youth Services. Dr. Casey acknowledged that we do need more space for that. Ms. Buschbach asked if we tracked the computer usage. Dr. Casey stated that computer usage has not been tracked, however, this week starting Monday, March 27, we will be doing a head count every hour for a week to determine patron and pattern use in addition to where they are in the Library.

OLD BUSINESS


Ms. Walker's written report indicated that during the month of February three programs were presented at Hope Children's Hospital with a total of 12 children and 14 adults in attendance. Dr. Casey indicated that this program is still going strong and has a very enthusiastic person running it, Debbie Walker, who has also authored a grant proposal, along with Judy McMahon and we're waiting on word from that.


Ms. Olsen reported that the Friends membership is now up to 669 which is another all time high. Last month the on-going book sale brought in $1000.25, which is pretty regular and with that money they help support concerts like the one we're having on March 26. The Friends annual dinner meeting is set for Thursday, June 1 and we're hoping to return to the Hilton and additional information will be 'in the Spring letter coming out in April. Trustee Shirley Barrett asked Ms. Olsen to present the idea to the Friends that members could have a couple of hours or a day to register for trips, with outsiders registering afterwards. Ms. Olsen said that she would do so.

Committee Reports Building & Grounds Committee

Ms. Roberts reported that Pat Callahan's study has been slightly delayed. His report will be ready in May.

Personnel Committee

Ms. Roberts reported that Peggy is taking some classes that will provide the Committee with up to date information in the area of position classification and she is glad that Peggy took the initiative in this area.

Village Liaison

Ms. Buschbach reported that there is not much happening at this moment, but the important business is the proposed Auto Show that will be on June 9, will be set up during the day on Friday, June 9 and it will be open from 5 til 9. It will be open all day

Saturday, June 10, and be dismantled on Sunday. There will be some antique automobiles shown, but this will be actually be a new car show. There will be some food service. The Village is still looking for a location for Crispy Kreme but have not been successful so far.

Peer Jury Program

Dr. Casey indicated that program is still going strong.


Ms. Roberts reported that Linda Olsen will be on the air March 30th actually they will be taping on the 30th and it should air the week of National Library Week. Thirteen hundred and thirty-one invitations will be mailed out within the next day or so for the Stay Home and Read a Book Ball, but we've already

collected $285.00 just from the newsletter. Mr. Stein suggested that the Foundation may want to look into starting some type of recognition for the donors, perhaps names listed in the newsletter.

NEW BUSINESS

Resolution 00-1, Transfer Working Cash Funds to General Account

MOTION: Made by Ms. Roberts, seconded by Ms. Buschbach: To approve the transfer of working cash funds to the library's general fund in the amount of $150,000. Unanimous by voice vote.

Resolution 00-2, Reimburse Working Cash Fund

MOTION: Made by Ms. Buschbach, seconded by Ms. Sullivan: To reimburse the working cash fund monies in the amount of $150,000 from the library's general fund Unanimous by voice vote.

Formal Approval of Director's Evaluation

No action was needed since this was approved at the Special Meeting of February 29, 2000.

Staff In-Service Day Closing Approval - August 18, 2000

Ms. Olsen reported that this is the Friday after the Summer Reading program ends and we also have our college and high school students who may not be returning back to classes yet who also get to participate. We would like to go to the Hilton again. Last year cost was under $2000, however, the dollar amount for this year has not been determined. Palermo's and other locations were not considered because we need more than one room

to have meetings. Generally we have a morning session where all staff attends, then breakout sessions in the afternoon.

MOTION: Made by Ms. Roberts, seconded by Ms. Barrett: To approve the closing of the library on August 18, 2000 for staff in-service day. Unanimous by voice vote.

Nomination and Election of System Directors (Mail Ballot Process)

Dr. Casey reported if you're interested in running you must have your mail ballot in by April 7. System will collect these after April 7th get them all together and distribute ballots along with the sheets to the Boards. Members will then decide how they want to vote, mail in the ballot by a certain deadline. The announcement of the voting will take place at the annual meeting which is Monday, May 15.

EXECUTIVE SESSION

MOTION: Made by Ms. Roberts, seconded by Ms. Buschbach: To move into Executive Session for purposes of discussing matters related to Personnel and Litigation at 8:28p.m.

MOTION: Made by Ms. Roberts, seconded by Ms. Sullivan: To move back into regular session at 9 p.m.

As there was no further business to come before the board, the meeting adjourned at 9:01 p.m.




MINUTES OAK LAWN PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting, April 18, 2000

ROLL CALL The regular meeting of the Oak Lawn Public Library Board of Trustees was called to order at 7:31 p.m. by the President, Mr. Stein.

Trustees Present: Ms. Barrett, Ms. Buschbach, Mr. Stein, Ms. Roberts, Ms. Sullivan, Ms. Gasteyer, Mr.Honkisz.

Trustees Absent:

Staff present: Dr. Casey, Director; Ms. Worsham, Executive Assistant; Mr. Farrell, Attorney for the Board; Ms. Szott Coordinator of Business; Ms. Butcher, Coordinator of Human Resources; Ms. Olsen, Public Relations and Development Officer; Susan Baird, Department Head, Patron Services.

Also Present: Bill Duffner Auditor




Letter from Jesse White to Deborah Walker congratulating the library for receiving a grant of $2217 for the Penny Severns Summer Family Literacy grant program; update to Jim and Board from the Security Committee; information from Judy McMahon on the PLA conference; the update on March attendance for adult programs with 243 for Forest View Express; information on the Friends of Oak Lawn Library spring trips; newspaper information: Alice Collins, Dear Abby and press for National Library Week.

Minutes

Regular Meeting of March 21, 2000


Bills and Invoices


Payment of bills and invoices for general obligations as represented by checks numbered 10288-10345 in the amount $41,982.91 of as presented.



Financial Report Cash Report


Report of the Director Personnel Changes

The following personnel changes took place during the month of March 2000: Appointments included the following: D. Stears, part-time Librarian, Grade VII Level 2, Reference Services, effective 3/1/00. K. Klimek, part-time Page, Grade I, Level 1, Youth Services, effective 3/6/00. M.C. Sable, part-time Librarian, Grace VII, Level 2, Reference Services, effective 3/16/00. Increments included the following: J. Casey, Library Director, Administration, effective 3/1/00. C. Krueger, part-time Page, Grade I, Level 1, Administration, effective 3/l/00; J. Claudio, full-time Lead Cleaner, Grade III, Building Services, effective 3/1/00. Changes included the following: M. Gamboney, temporary assignment as Library Assistant Coordinator (Circulation Supervisor), Grade IV, Patron Services Department, Circulation Unit effective 3/1/00. V. Biere, part-time Librarian, Grade VII., Level 2, Reference Services Department, accepted a full-time Librarian, Grade VII position in that same department effective 3/3/00. Departures included the following: S. Horn full-time Librarian, Grace VII, Reference Services, resigned effective 3/2/00 but remains on payroll as a Substitute Librarian; M. Sebek, full-time Library Assistant, Grade I, Patron Services, Circulation Unit, resigned effective 3/31/00 but will remain on payroll as a Substitute Library Assistant, Grade II.

Policy Review

The following policies had no additions, corrections or deletions: Transition of new Trustees to the Board, Bereavement observance Policy.

MOTION: Made by Ms. Barrett, seconded by Ms. Buschbach: To approve the Consent Agenda as presented. Unanimous by voice vote.


Report of Auditor - William Duffner

Everything went well and the accounting functions performed very efficiently. The overall stability of the Library continues to be in good shape.

MOTION: Made by Ms. Roberts, seconded by Ms. Buschbach: To approve the Auditor's Report as presented for the year ending December 31, 1999. Unanimous by voice vote.

Financial Reports

Budget Fund Reports


MOTION: Made by Ms. Roberts, seconded by Ms. Sullivan: To approve the Budget Fund Report as presented. Unanimous by voice vote.



The following items were presented in this report: Statistics on patron usage of the Library were presented. Statistics on circulations for the month of March did not come from System. They will be available eventually. The patron usage statistics turned out to be pretty much what the staff expected. The total was on average 96 patrons at any moment in the Library with a range from a low of 21 to a high of 227. The computer audit focused on the probable causes of some of the anomalies we've been experiencing and what we can do to correct them. Most are quick changes-just a matter of UP addresses used. In some cases packages from Microsoft contain protocols you don't need that actually activate automatically, sometimes four or five different ones, and having all four operating would cause confusion-like four or five different languages going at one time. We've started to implement some of the changes. The Illinois Construction Grant Sub-Committee was a very constructive program which will help us to improve the way we evaluate grants and how we deliver the information. The third year rate which begins July 1, 2000 and goes to June 30, 2001 is supposed to bring us $5040 from Ameritech in discounts and $2400 from the internet service provider Avenew. The Illinois Century Network is coming on fast and we should be hearing from them as early as July, they may have installed in this building a T1 line with free internet service provided for the first year, and then very cheap internet subsequently, even taking into account the E-rate.

OLD BUSINESS


Ms. Walker's written report indicated that during the month of March four programs were presented at Hope Children's Hospital with 17 children and 12 adults in attendance.


Ms. Olsen reported that the Friends will be sending out their Spring letter next week. All members will be receiving their invitations to the annual dinner. Also time for members to renew their membership and they're hoping to surpass this years high of 675. The ongoing book sale is still a success with over $1000 for month of March. The Friends have recently purchased benches for outside the Library; paid for the first installment for the ariel photography that the Local History department was coordinating; Friends are purchasing $11,446 dollars of audio books and they purchased the opera posters (with help from Susan Baird) in memorial of Mary Nelson and they have arrived.

Committee Reports


Ms. Roberts reported that the Committee will be meeting with Pat Callahan as soon as possible before the next meeting, although no date is set yet. Perhaps a meeting can be held early in May.

Personnel Committee

Ms. Roberts reported that a meeting is set for April 25th to set out a plan for what is to be done at the following meeting and Peggy will be sharing information learned at the course she took in Milwaukee.

Village Liaison

Ms. Buschbach reported that the Auto Dealers Association Sale is still set for Friday June 9, open 3-9pm, Saturday it will be open 9am to 6pm. There will be a display of classic and custom cars with trophies awarded to the top 3. They are looking for non-for-profit vendors to sell pop, hot dogs, pizza, ice cream popcorn etc. Chili's is still pending and a financial proposal has been set to the Village. Krispy Kreme developers are still looking at property in the Village trying to find a location that will accommodate the size of property they require. Heilig-Meyers is still vacant. Walgreens should be open around May 1st.

Peer Jury Program

Dr. Casey indicated that the program is still going on and from time to time we still have kids working around the Library.


Ms. Roberts asked if we saw our star, Linda Olsen, on TV? Linda will be taking care of the Shop and Share at Jewel. The rest of the invitations for the Stay Home and Read a

Book Ball were handed out when the Big Band was here. Bill Hawkinson wasn't able to make it due to a last minute commitment. For our 2000 campaign, as of 4/18/00, we've collected $3592 from 79 donors. In 1999 we collected $4015 from 80 donors, so we're close to the same number of donors but less in collections. However, donations are still coming in. The next meeting will be October 2 when all the final numbers will be in and everything will be accounted for.

NEW BUSINESS

Appointment of Nominating Committee for Board Officer Positions

This was never done in the past and after discussion it was determined that any necessary actions concerning Board Officer Positions can be handled next month during the public meeting.

Appointment of Committee Members for Personal Policy Review

Board members serving on this committee include Joann Buschbach and Lois Gasteyer. Jim Casey and Peg Butcher will also serve. Janet Goetz will be asked to seek out three staff members willing to be a part of this committee.

Adult Community Programs Policy Statement

Suggestions for changes were submitted by Linda Olsen and agreed upon by the Board.

MOTION: Made by Ms. Buschbach, seconded by Ms. Roberts: To approve the Adult Programs Policy Statement as editorially amended and revised. Unanimous by voice vote.

Vote for SLS Trustee Candidate

Under public libraries there are two people running, one from Tinley Park and one from Green Hills. The Tinley Park, Olympia Fields, Park Forest, and Calumet areas have four or five trustees, with none for areas to the north like our Zone 5 for example. It would be nice to get someone from our Zone. Jim will take one ballot sheet and mail it in on behalf of the Library. The vote was for Jennifer Goralski.

Other

Resolution 00-3, Authorization the of Funds under Section 16/40-50 of Chapter 75 of the Illinois Compiled Statutes.

MOTION: Made by Mr. Honkisz, seconded by Ms. Roberts : To transfer surplus of $125,923.92 received from taxes to the Reserve Fund. Unanimous by voice vote.

EXECUTIVE SESSION

MOTION: Made by Mr. Honkisz, seconded by Ms. Buschbach: To move into Executive Session for purposes of discussing matters related to Personnel and Litigation at 8:23 p.m.

MOTION: Made by Ms. Roberts, seconded by Ms. Sullivan: To move back into regular session at 9:3 0 p.m.





MINUTES OAK LAWN PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting, May 16, 2000

ROLL CALL


Trustees Present: Ms. Buschbach, Mr. Stein, Ms. Roberts, Ms. Sullivan, Ms. Gasteyer, Mr. Honkisz.

Trustees Absent: Ms. Barrett

Staff Present: Dr. Casey, Director; Ms. Worsham, Executive Assistant; Mr. Farrell, Attorney for the Board; Ms. Szott, Coordinator of Business; Ms. Butcher, Coordinator of Human Resources; Ms. Olsen, Public Relations and Development Officer; Ms. Gamboney, Circulation; Ms. Morris, Circulation; Ms. Grivakis, Audio-visual; Ms. Baird, Department Head, Patron Services; Ms. Dunneback, Reference Services.




The Friends dinner is June 1, get your information to Linda Olsen. Information about the Friends membership which is good again June I through May 31; information on the Book Expo; adult program attendance for April, 9 events 487 people with 285 attending the Right of Way Band; the SLS Annual Meeting; Library of Congress Bi-Centennial 2nd day Issue Ceremony coming up this Saturday at 10am; various newspaper articles-summer concerts at the Village Green.

Minutes

Regular Meeting of April 18, 2000


Bills and Invoices


Payment of bills and invoices for general obligations as represented by checks numbered 10413-10459 the amount $47,139.49 of as presented.



Financial Report

Cash Report



Personnel Changes

The following personnel changes took place during the month of April 2000: Appointments included the following: R. Lozanski, full-time Library Assistant, Grade II Patron Services Department, Circulation Unit, effective 4/17/00. Increments included the following: J. Kriss, part-time Assistant Cleaner, Grade I, Building Services, effective 4/l/00; D. Cocanig, part-time Librarian, Grade VII, Reference Services Department effective 4/l/00; T. Oliver, part-time Library Assistant Grade II, Patron Services Department, ILL Unit, effective 4/l/00; F. Lindenbusch, full-time Senior Library Assistant Grade III, Patron Services Department, ILL Unit, effective 4/1/00. Changes included the following: No changes for the month of April. Departures included the following: N. Franks, part-time Library Assistant, Grade II Patron Services Department, Periodicals Unit, resigned effective 4/12/00; Ann Stovall, Substitute Librarian, Grade VII Patron Services, Periodicals Unit, resigned Substitute Librarian status effective 4/17/00; Jacqueline Scanlon, part-time Page, Grade I, Patron Services Department, Fiction Unit, resigned effective 4/22/00 but will remain on payroll as a Substitute Page; Kristen Klimek, pan-time Page, Grade I, Youth Services, resigned effective 4/22/00; Kelly Kniffen, part-time Page, Grade I, Youth Services, was terminated effective 4/26/00 for failure to report for duty on 4/24/00 and 4/25/00.

Policy Review

There were no policies for review for this Board Meeting.

MOTION: Made by Ms. Buschbach, seconded by Mr. Honkisz: To approve the Consent Agenda as presented. Unanimous by voice vote.


Financial Reports

Budget Fund Reports


MOTION: Made by Ms. Roberts, seconded by Mr. Honkisz: To approve the Budget Fund Report as presented. Unanimous by voice vote.



The following items were presented in this report: Although Circulation stats are down by 10% the information shows that other activity is up by almost 18%, the collections on printing from our computer printers around the building, primarily from Internet. When we started this it was about $200 now its $750 a month approximately, so there has been an increase over the last few years which is complimentary to the decline in Circulation. This shows that there is some change of activity in the way the patrons use the Library. We have had some thefts in the library and have stepped up security around the building, however, we are doing something more organized-there is a security committee and Susan Baird is chair of that committee. This portion of the Director's Report was addressed by Susan Baird who discussed the proposal prepared by Stephen Kraus of CheckPoint. This package included information on securing materials, the lower level, and cameras at a cost of $63,375.00, as well as information on securing materials only at a cost of $47,893.00. Mr. Honkisz suggested that the security committee meet with the buildings and grounds committee so they could get a better idea of what is involved, then the two committees could make a joint recommendation to the Board. The Board asked that the security committee provide more information and then they could move forward.

OLD BUSINESS


Ms. Walker's written report indicated that during the month of April three programs were presented at Hope Children's Hospital with 6 children and 11 adults in attendance. Dr. Casey mentioned that this program is very well executed and has been well received.


Ms. Olsen reported that members of the Friends should have received the spring letter and the Friends membership drive is now underway and renewals are coming in rapidly. Those who join during the months of March through May are considered members for the ending year and the coming year, so we should see an all time high by May 31st. The deadline for registration for the Friends dinner is May 22nd. The Friends are planning their summer trips to Grant Park, Ravinia and the Botanic Gardens. Information will be forthcoming.

Committee Reports


Ms. Roberts asked that if anyone has suggestions for Pat Callahan, please route them through Jim Casey. The ground looks beautiful, however we did have a cement rabbit stolen.

Personnel Committee

Ms. Roberts reported that the Committee met today and are selecting one of two methods of evaluating the positions by numbers. One system was tried today and seemed to work very well. The other system will be considered at the next meeting, June 13th

Village Liaison

Ms. Buschbach reported that things are quiet in the Village. The car show is pretty much in place. There will be vendors. The hospital auxiliary is having a ice cream presentation of some type and the Oak Lawn Boosters are selling food and having clowns and a D.J. Other things in the Village are very quiet. There is a rumor that a private developer has purchased the homes on the 54th Street area that were under controversy, but that is still just a rumor, we don't know that to be a fact.

Peer Jury Program

Dr. Casey indicated that the program is still going strong. People coming doing outdoor and indoor work. The Board suggested that a report on how many participate monthly would be nice to have.


Ms. Roberts reported that as of today $4507 has been collected with 92 donors. This is the same as 1998 with 92 donors. Interesting-in 1999 had $4015 with 80 donors, so it's kind of going all over the place. Linda will set up an appointment with Hawkinson so we can draw for our winners

Other

The Personnel Policy Committee has been drafting changes, but no meeting has been scheduled as yet.

NEW BUSINESS

Approval of Illinois Public Library Annual Report (IPLAR)

This is part of the Per Capita grant requirement which has to be completed by July 15, 2000.

MOTION: Made by Ms. Buschbach, seconded by Mr. Honkisz: To approve the Illinois Public Library Annual Report as presented. Unanimous by voice vote.

Treasurer's Bond

At present it's 1.6 million dollars and we inquired of Mr. Farrell if it should be half of our entire fund budget which would raise it to 1.75 million. The insurance company said that the amount of money the treasurer can have control over at any one time would be half of our fund, but we also have a very large building fund, $900,000, so another $450,000 could be added. Mr. Farrell said it should be added.

MOTION: Made by Mr. Honkisz, seconded by Ms. Buschbach: To approve that the board treasurers bond be set at $2,250,000 for the coming year. Unanimous by voice vote.

Review of Standards for Illinois Public Libraries Chapters II and V

The Board has to review these as a requirement of the Per Capita Grant, which will be in your June board packet. Various questions were raised by Board members so approval was deferred to the June board meeting.

Other

Mr. Stein thanked the out-going officers and welcomed the new officers and thanked the staff for all of their efforts.

EXECUTIVE SESSION

MOTION: Made by Ms. Roberts, seconded by Ms Buschbach: To move into Executive Session for purposes of discussing matters related to Personnel and Litigation at 8:55 p.m.

The Board moved back into regular session at 9:32pm.

As there was no further business to come before the Board, the meeting adjourned at 9:33p.m.



Recorded by:

Janice Worsham, Executive Assistant

MINUTES OAK LAWN PUBLIC LIBRARY BOARD OF TRUSTEES Reorganization Meeting, May 16, 2000

ROLL CALL

The annual reorganization meeting of the Oak Lawn Public Library Board of Trustees was called to order at 7:37p.m. by the President, Mr. Stein.

Trustees Present: Ms. Buschbach, Mr. Stein, Ms. Roberts, Ms. Sullivan, Ms. Gasteyer, Mr.Honkisz.

Trustees Absent: Ms. Barrett

Staff Present: Dr. Casey, Director; Ms. Worsham, Executive Assistant; Mr. Farrell, Attorney for the Board; Ms. Szott, Coordinator of Business; Ms. Butcher, Coordinator of Human Resources; Ms. Olsen, Public Relations and Development Officer; Ms.Gamboney, Circulation; Ms. Morris, Circulation; Ms. Grivakis, Audio-visual; Ms.Baird, Department Head, Patron Services; Ms. Dunneback, Reference Services.

ELECTION OF CHAIR FOR REORGANIZATION MEETING

Bob Honkisz was elected as chair for reorganization meeting and called meeting to order as of 7:38p.m. for the purpose of electing officers.

ELECTION OF OFFICERS

MOTION: Made by Ms. Roberts, seconded by Ms. Gasteyer: To nominate Lee Stein for President of the library board. Unanimous by voice vote.

MOTION: Made by Ms. Sullivan, seconded by Mr. Honkisz: To nominate Joann Buschbach for Vice President of the library board. Unanimous by voice vote.

MOTION: Made by Mr. Honkisz, seconded by Lee Stein: To nominate Shirley Barrett for Secretary of the library board. Unanimous by voice vote.

MOTION: Made by Ms. Sullivan, seconded by Ms. Buschbach: To nominate Bob Honkisz for Treasurer of the library board. Unanimous by voice vote.

DESIGNATION OF BANKS FOR LIBRARY FUNDS

MOTION: Made by Mr. Stein, seconded by Ms. Roberts: To accept the designation of banks for library funds as presented. Unanimous by voice vote.

ESTABLISHMENT OF REGULAR BOARD MEETING DATE AND TIME

MOTION: Made by Ms. Buschbach, seconded by Ms. Roberts: That the regular library board meeting be held the third Tuesday of each month at 7pm. Unanimous by voice vote.

There being no further business on the agenda for the annual reorganization meeting, the meeting adjourned at 7:45pm.

Recorded by:


MINUTES OAK LAWN PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting, June 20, 2000

ROLL CALL


Trustees Present: Ms. Barrett, Ms. Buschbach, Mr. Honkisz, Mr. Stein, Ms. Roberts

Trustees Absent: Ms. Gasteyer, Ms. Sullivan.

Staff Present: Dr. Casey, Director; Mr. Farrell, Attorney for the Board; Ms. Szott, Coordinator of Business; Ms. Baird, Head of Patron Services.

Also Present: John Farrell, Attorney.




Mr. Stein asked for comments from citizens, staff and board. Mr. Stein acknowledged receipt of correspondence received during the month, including the following: a letter to Mazy Lynn from a patron, Mary Mesco; a letter from Mattie Kelly to Linda Olsen on the Library of Congress Bi-Centennial stamps; couple of accommodations from Peggy; Susan's notes from the book and audio book events; Jim Casey's notes from the Zone 5 meeting; adult program attendance report; SLS and SWAN quarterly administrator's meeting; information from Jim Casey on the Ravinia. Word's & Music ticket giveaway.

CONSENT AGENDA

Minutes

Annual Reorganization Meeting of May 16, 2000

Regular Meeting of May 16, 2000


Bills and Invoices



Payment of bins and invoices for manual checks as represented by checks numbered 1166-1199 in the amount of $189,478.63 as presented.


Financial Report

Cash Report



Personnel Changes

The following personnel changes took place during the month of May 2000: Appointments included the following: N. Ozee, full-time Senior Library Assistant, Grade III, Technical Services Department, effective 5/22/00; J. Novosel, Page 12 hour, Grade I, Patron Services Department, Circulation Unit, effective 5/25/00. Increments included the following: M. Donovan, full-time Senior Library Assistant, Technical Services Department, effective 5/1/00; M. Kowalski, part-time Page, Grade I, Level 1, Youth Services Department, effective 5/l/00; L. Gernenz, part-time Page, Grade II Level 1, Patron Services Department, Fiction Unit, effective 5/l/00. Changes included the following: Dorothy Heisler, part-time 12 hour Library Assistant, Grade III, Level 1, Patron Services, Periodicals, relinquished her current position to accept appointment to a part-time Level 2 20 hour per week Library Assistant, Grade II position in that same department and unit effective 5/l/00; Jill Morris, full-time Library Assistant Coordinator (Circulation Supervisor), Grade IV, Patron Services has been granted an extension to her approved intermittent medical leave through 7/5/00; Estelle Barnes, Substitute Page, Grade I, Administration, was removed from payroll effective 5/15/00; Terasa Shervino, Substitute Page, Grade I, Patron Services, Fiction Unit, was removed from payroll effective 5/15/00; Janet Czaplewski, part-time Page, Grade I, Level 1, Patron Services, Periodicals Unit, relinquished her position to accept a part-time Library Assistant, Grade II Level 2 position in that same department and unit, effective 5/16/00; Sandra Mudde, part-time Page, Grade I, Level 1, Reference Services, has been granted an extension to her medical leave of absence through 8/31/00 effective 5/24/00. Departures included the following: Sheri Erickson, full-time Senior Library Assistant, Grade III, Technical Services, resigned her position effective 5/2/00; Rosa Lopez, part-time Library Assistant, Grade II Level 2, Patron Services, Periodicals Unit, resigned her position effective 5/12/00; Mary McNamara, part-time Library Assistant, Grade II Level 2, Patron Services, Audiovisual Unit, resigned her position effective 5/23/00 but will remain on payroll as a Substitute Library Assistant.

Policy Review

The following policies had no additions, corrections or deletions: Software Policy and Prohibited Gifts Policy.



Financial Reports

Budget Fund Reports



Report of the Director Narrative and Statistical Report

The following items were presented in this report: News was received concerning the ICN ( Illinois Century Network) program which is supposed to give libraries and universities, schools access to the Internet at no cost during this fiscal year, July 1, 2000 through June 20, 2001, there have been changes which would require expenses during the first year, that will be reimbursed. There is also uncertainty regarding the E-Rate, whether they will apply on our behalf or we have to apply on our own. We are still with Avenew as our service provider at a good rate of under $200 dollars a month after the E-Rate discount. The cost of ICN would be approximately $187 for charges through Ameritech plus $238 per month after the first year. Things will be happening at ALA and Council will be having its first orientation for council members at an annual conference. The summer reading program has 1, 129 kids enrolled thus far and it is going well. There has been a tremendous turn-out of at risk youngsters, 205 enrolled, 130 more than anticipated. Last Thursday's program drew 105 kids. There is also an emergency cabinet in the basement corridor containing items that would be needed in the event of an emergency situation. It looks like our circulation stats have gone way up, however, it only went up 6.4% in May, over May of last year, which is just a one month phenomenon. It may be turning around, but it hard to say since we missed March of 1999 due to the transition to Innovative, and we didn't regain those statistics until later in the year.

[At this point the consent agenda was revisited and item 9 was removed to be discussed under New Business.]

MOTION: Made by Ms. Roberts, seconded by Ms. Buschbach: To rescind the approval of the consent agenda. Motion carried. Ms. Barrett opposed.

MOTION: Made by Mr. Honkisz, seconded by Ms. Roberts: To approve the consent agenda with the exclusion of item 9. Unanimous by voice vote.

OLD BUSINESS


Ms. Walker's written report showed that three programs were presented at Hope Children's Hospital in May with 12 adults and 11 children in attendance.


In Ms. Olsen's absence Jim Casey reported that the Friends dinner was very pleasant and membership was reported as 698. At least 100 or more attended the dinner.

Committee Reports


Ms. Roberts stated that Pat Callahan's report is in, but the Committee would like more information, so they will be meeting with him.

Personnel Committee

Ms. Roberts reported that the Committee has decided on how to evaluate the jobs and now it's just a case of preparing some workable grids.

Village Liaison

Ms. Buschbach reported that auto show was some success. It's pretty quiet otherwise. A Children's Museum is in the process of being formed and will be at 9610 S. Lake Shore Drive. A committee has been set up to work on that. Mr. Stein commented that this is a very good energetic group of Oak Lawn Leaders, very well organized and heading in the right direction. Ms. Buschbach stated that the person in the forefront is Carol Marsh.

Peer Jury Program

A written report from Al Fournier stated that the Oak Lawn Public Library has been participating with the Peer Jury Program since November 1996. In 1999 there were 9 offenders and from January 2000 to the present there have been 4 offenders, all smoking violations.


Ms. Roberts announced that a report will be made when the books are balanced. The publicity photos were taken and book bags have been mailed.

Review of Standards for Illinois Public Libraries Chapters II and V

Dr. Casey stated that Chapters II and V are the ones the Board is required to look at and be aware of and he believes we are in compliance with them all. Each year there are two chapters of standards we have to review as part of the Per Capita Grant requirement.

MOTION: Made by Ms. Roberts, seconded by Ms. Buschbach: To acknowledge that the Standards for Illinois Public Libraries Chapters II and V have been reviewed. Unanimous by voice vote.

NEW BUSINESS

Policy Review - Freedom of Information Act

The policy was reviewed with updates and editorial changes noted. Ms. Roberts suggested that the words of the Board of Trustees" be inserted in Section III E under Appeals, so the sentence will read: All appeals are to be made to the President of the Board of Trustees, ...........................

MOTION: Made by Mr. Honkisz, seconded by Ms. Buschbach: To approve the Freedom of Information Act Policy as revised. Unanimous by voice vote

Per Capita Grant Application Approval.

Mr. Stein commented that this grant is looked at yearly and Dr. Casey stated that this grant is pretty standard and it's a very helpful chunk of money to get every year.

MOTION: Made by Ms. Buschbach, seconded by Ms. Roberts: To approve the Per Capita Grant Application. Unanimous by voice vote.

Long Range Plan Review

The new items are in italics in bold, but there are relatively few additions to it. The draft was reviewed by the department heads in May, early June in conjunction with the preparation for our budget figures, so we see how things fie in together. Discussion centered around whether the issue of a generator should be a goal. Mr. Stein asked if there was any update on the security system. Ms. Baird replied that she has been on vacation so it will be awhile before the presentation of further information. Dr. Casey commented that the E-911 law which is supposed to go into effect July 1, has not been complied with by any library 'in the Suburban Library System. The technology isn't available to do so at this time.

MOTION: Made by Ms. Roberts, seconded by Ms. Buschbach: To approve the Long Range Plan as reviewed. Unanimous by voice vote

Finance Committee Date for Review of 2001 Budget

The Committee as a whole will meet. The request has to be into Joe Faber by August 15th. The Committee will meet Thursday, July 13 at 7pm.

ALA Annual Conference Attendance

Marian Sullivan, Shirley Barrett, Lois Gasteyer, Susan Baird, Jim Casey, Jim Baker, Judith McMahon and other staff members will be attending the Conference and exhibits July 6-12 at McCormick Place in Chicago.

Appointment of Auditor for One Year

Due to lack of response for our auditor search we would like to retain Duffner & Associates for another year.

MOTION: Made by Mr. Honkisz, seconded by Ms. Roberts: To have Duffner & Associates serve as the auditor for the library for the coming year. Unanimous by voice vote

Other

Software Policy

Ms. Roberts suggested that the second sentence read: "In all cases, the Library will fully abide by all prevailing license and copyright regulations" instead of 'intends to fully abide.

MOTION: Made by Mr. Honkisz, seconded by Ms. Buschbach: To approve the Software Policy as revised. Unanimous by voice vote.

Prohibited Gifts Policy

Ms. Roberts stated that there are problems with the first two paragraphs and should be rewritten. Mr. Farrell stated that while adhering to the State's Code, the library can rewrite some of the paragraphs to make them easier to digest. Mr. Farrell recommended that we reword some of it and review it again next month. Mr. Stein will also work with Jim Casey to appoint an Ethics Officer.

MOTION: Made by Ms. Barrett seconded by Mr. Honkisz: To table tile Prohibited Gifts Policy. Unanimous by voice vote.

EXECUTIVE SESSION

MOTION: Made by Ms. Roberts, seconded by Mr. Honkisz: To move into Executive Session to review executive session minutes and litigation at 8:08 p.m.

The Board moved back into regular session at 8:25 p.m.

As there was no further business to come before the Board, the meeting adjourned at 8:25 p.m.


Shirley A. Barrett, Secretary

Recorded by:


MINUTES OAK LAWN PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting, July 25, 2000

ROLL CALL


Trustees Present: Ms. Barrett, Ms. Buschbach, Mr. Honkisz, Mr. Stein, Ms. Sullivan.

Trustee Absent: Ms. Gasteyer, Ms. Roberts.

Staff Present: Dr. Casey, Director; Mr. Farrell, Attorney for the Board; Ms. Szott, Coordinator of Business; Mr. Baker, Head, Technical Services; Ms. Baird, Head, Patron Services; Ms. Goetz, Technical Services.




Mr. Stein asked for comments from citizens, staff and board. Mr. Stein acknowledged receipt of correspondence received during the month, including the following: Jim Casey's letter to Mayor Kolb on the library level request for 2001; reports on the ALA annual meeting from Jim Casey, Jim Baker and Lois Gasteyer; Deborah Walker's report on the You and I Together program; a letter to Jim Casey in recognition of the library's support of the blood pressure screening program for the last nine months; general information from various newspapers; information on the opera lecture schedule.

CONSENT AGENDA

Minutes

Regular Meeting of June 20, 2000


Bills and Invoices





Financial Report

Cash Report



Personnel Changes

The following personnel changes took place during the month of June 2000: Appointments included the following: D. Suda, Page 12 hr, Grade I, Youth Services, effective 6/1/00; L. Magnavite, Substitute Library Assistant, Grade IV, Reference Services, effective 6/7/00; M. Janor, Page 12 hr, Grade I, Patron Services, Periodicals Unit, effective 6/19/00; J. Brya Page 12 hr, Grade I, Patron Services, Periodicals, effective 6/19/00; A. Leitner, Senior Library Assistant, Grade III, Technical Services, effective 6/19/00. Increments included the following: P. Robledo, PT Cleaner/Maintenance, Grade II Level 2, Budding Services, effective 6/l/00; J. Neff, part-time page, Grade I, Administration, effective 6/1/00; A. Curran, part-time Library Associate, Grave IV, Level 2, Patron Services, Fiction Unit, effective 6/l/00; B. Stefanek, part-time Librarian, Grade VII, Reference Services, effective 6/l/00; K. Singraber, part-time Library Assistant, Grade II, Level 2, Patron Services, Circulation Unit, effective 6/1/00. Changes included the following: Connie Gagne, part-time Library Assistant, Grade II Youth Services is on medical leave of absence beginning 6/3/00; Gina Forlenza, part-time Page, Grade I Youth Services, will temporarily work 12 additional hours weekly from 6/1/00 through 8/15/00; Patricia Pollard, part-time Page, Grade I, Patron Services, Periodicals, relinquished her current position to accept a part-time Grade II position in the same department and unit effective 6/1/00; Elyse Lyons, Substitute Page, Grade I, Youth Services, will be working 20 hours weekly temporarily as a part-time Library Assistant. Grade II from 5/3 1/00 through 6/16/00 in that same department in addition to her current position; Jenny DeVivo, Substitute Library Associate, Grade IV, Youth Services, will work temporarily as a part-time Library Assistant, Grade III from 6/19/00 through 7/21/00 in addition to her current position; Lisa Johnson, part-time Page, Grade I, Reference Services, will also substitute in Patron Services, Periodicals Unit, effective 6/15/00. Departures included the following: Nancy Ozee, full-time Senior Library Assistant, Grade III, Technical Services, resigned her position effective 6/9/00; Geri Kataopdis, part-time Page, Grade 1, Level 1, Reference Services, resigned her position effective 6/17/00; Jacob Kriss, part-time Assistant Cleaner, Grade I, Building Services, resigned his position effective 6/17/00; Victor Dunneback, part-time Security Guard, Grade III, Building Services, retired effective 6/30/00.

Policy Review

The following policies had no additions, corrections or deletions: Purchasing, Use of the Signature Plate, Capital Items and Trustee Borrowing and Service Privileges.



Technical Services Report

Jim Baker reported that this last year has been challenging. It's been successful but not easy. We got to know the new library system, with Technical Services taking the lead with the installation of the new system and coordinating training within the departments. This year saw a major expansion in the way we handle acquisitions. We order now almost all our materials through the Triple I acquisition system. We underestimated the amount of manual labor it would take since this is an older system and was very labor intensive. On the positive side this system provides a very good fund accounting system, and an ability to see what has been ordered and what we own. Lastly, the Senior Library Assistant for Receiving position has been filled twice in the last three months. Sheri Erickson resigned in April, we filled it and that person was in the job a week, received another job offer and quit. Another person who had applied accepted the position and her name is April Leitner. She comes to us from the Technical Services department at Berwyn and she's doing a very good job. With everything that has transpired, we are actually 2% ahead in physical processing from last year.

At 7:15pm the Board left to visit Technical Services and returned at 7:40pm.

Financial Reports

Budget Fund Reports


MOTION: Made by Mr. Honkisz, seconded by ms. Sullivan: To approve the Budget Fund Report as presented. Unanimous by voice vote



The following items were presented in this report: an increase in Circulation over last year at this time; the reading program is drawing a lot of interest; Pat Callahan has more information and would like to come to the next Board meeting which is August 22.

MOTION: Made by Ms. Buschbach, seconded by Mr. Honkisz: To approve the Report of the Director as presented. Unanimous by voice vote.

OLD BUSINESS


Ms. Walker's written report showed that during the months of January through June 2000 a variety of program were presented to adults and children at Hope Children's Hospital. There were a total of 17 programs and 79 activities presented. Program attendance total 118, 54 children and 64 adults.


Ms. Olsen's written report showed that Friends membership is up; the annual book sale will be in mid-October; the Friends Short Story and Novel Discussion Groups resume in September and will continue to meet on the second and fourth Wednesdays of the month at 1 p.m.. in the library's Conference Room; the Friends are planning a trip to Milwaukee for October and a trip to the Lyric Opera in November; the monthly concerts and cultural programs will resume in September; the Friends will host eight opera lectures from the Lyric Opera of Chicago during the months of September through February; the Friends will provide $500 to cover the cost of the Breakfast Buffet at the 2000 Staff In-service Day and also donate $300 stipend to pay Kathy O'Leary, reference librarian, for holding a Genealogy program for the public this December.

Committee Reports


In Ms. Roberts absence there was no report.

Personnel Committee

In Ms. Roberts absence there was no report.

Village Liaison

Ms. Busch Bach reported that things are very quiet in the village.

Peer Jury Program

Dr. Casey indicated that the program is still going strong and Al will give another report in the next month or so.


In Ms. Roberts absence Ms. Stein announced that the next meeting is October 2. Jim Casey commented on the nice photograph in the paper of Joann Buschbach and Bill Hawkinson.

Other

Prohibited Gifts Policy - Tom has prepared a new ordinance but would like to present next month when Ms. Roberts is present since she bad the major objections to it. It will be distributed to the Board on August 11 so there will be ample time for review and changes if necessary.

Personnel Policy - Jim has distributed changes to department heads and will be meeting with them in August when he returns from vacation. After that distribution will be made to the Committee and a date can be set at the next meeting.

NEW BUSINESS

Policy Review -Purchase of Certificates of Deposit

Policy title was changed to Investment Policy and editorial changes were made.

MOTION: Made by Mr. Honkisz, seconded by Ms. Buschbach: To approve the Investment Policy formerly known as Purchase of Certificates of Deposit as revised. Unanimous by voice vote.

MOTION: Made by Ms. Buschbach, seconded by Mr. Honkisz: To approve Resolution 00-4, Transfer of Working Cash Funds as presented. Unanimous by voice vote.

Other

Pat Callahan -Callahan's presentation at August meeting will be after the consent agenda.

Revisit the COLA - There was a request from Kathy Szott to look again at the COLA in December so that it would be as accurate as possible. After discussion it was decided that it will remain as is and if there is a drastic change it can be brought to the Board's attention.

You and I Together Grant - Compliments to Deborah Walker and Judy McMahon for such a great program. Marvelous job.

ALA Council - Thanks to Jim for his four years on the Council.

EXECUTIVE SESSION

MOTION: Made by Mr. Honkisz, seconded by Ms. Buschbach: To move into Executive Session at 8:04 p.m.

MOTION: Made by Mr. Honkisz, seconded by Ms. Buschbach: To move back into regular session at 8:16 p.m.





MINUTES OAK LAWN PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting, August 22, 2000

ROLL CALL


Trustees Present: Ms. Barrett, Ms. Buschbach, Mr. Honkisz, Mr. Stein,. Ms. Gasteyer, Ms. Roberts.

Trustee Absent: Ms. Sullivan

Staff Present: Dr. Casey, Director; Mr. Farrell, Attorney for the Board; Ms. Szott, Coordinator of Business; Ms. Goetz, Staff Association President; Ms. Olsen, Public Relations and Development Officer; Ms. Butcher, Human Resources Coordinator; Mr. Baker, Head, Technical Services; Ms. Worsham, Administrative Assistant.

Also Present: Christine Sulko, Patron.




Mr. Stein asked for comments from citizens, staff and board and acknowledged receipt of correspondence received during the month, including the following: a report from Deborah Walker on the Penny Severns grant; information on staff in service day and Ms. Olsen commented that it was well supported; information on the adult programs for the fall; press releases from Ms. Olsen and newspaper stories.

Christine Sulko, resident of Worth, Illinois, had a policy question regarding book renewal. She had 8 books out and called to renew them over the phone while she was out of town. Policy only allows renewal of 5 over the phone and she was advised that she would have to pay late fees on the remaining 3. She disagreed with this judgment and did not want to pay the fines. She felt this policy should be posted since there was no way she would have known about this. The board did not waive the fines but indicated they will review this matter and will respond in writing to Ms. Sulko.

CONSENT AGENDA

Minutes

Special Meeting, Budget, of July 13, 2000

Regular Meeting of July 25, 2000


Bills and Invoices

Payment of bills and invoices for library materials as represented by checks numbered 10679- 10737 in the amount of $39,594.15 as presented.




Financial Report

Cash Report



Personnel Changes

The following personnel changes took place during the month of July 2000: Appointments included the following: M. Child, Substitute Library Assistant, Grade II, Patron Services, effective 7/l/00; D. Sutko, Substitute Library Assistant, Grade II, Patron Services, effective 7/7/00; M. Cantwell, Page, Grade I, Patron Services, Fiction Unit, effective 7/27/00. Increments included the following: D. Heisler, part-time Library Assistant, Grade II, Patron Services, Periodicals, effective 7/l/00; L. Brockman, part-time Page, Grade I, Patron Services, Periodicals, effective 7/l/00; L. Johnson, part-time Page, Grade I, Reference, effective 7/l/00; P. Elmazi, part-time Cleaner, Grade III, Building Services, effective 7/l/00; V. Biere, full-time Librarian, Grade VII, Reference, effective 7/l/00. Changes included the following: C. Ward, part-time Library Assistant, Grade II, Patron Services, Audiovisual, will temporarily work an additional 9-12 hours weekly in Youth Services beginning 7/13/00; C. Bamberger, Substitute Library Assistant, Grade II, Patron Services, Circulation Unit, relinquished her current position to accept the position of part-time Library Assistant, Grade II, Audiovisual Unit, effective 7/l/00; D. Cerceo, part-time Technical Maintenance Assistant, Grade III, Technical Services Department, will temporarily work an additional 15 hours weekly in Administration beginning 7/25/00; E. Lyons, Substitute Page, Grade I, Youth Services, will work 20 hours weekly temporarily as a part-time Library Assistant, Grade II, from 5/3 1/00 through 6/16/00 in addition to her current position. Departures included the following: G. Kisielente, Page,

Grade I, Reference Department, was terminated effective 7/27/00 due to failure to report for work; M. Sebek, Substitute Library Assistant, Grade II, Patron Services, Circulation Unit, was removed from payroll effective 7/15/00; K. Alba, Page, Grade I, Youth Services, was terminated effective 7/15/00 due to inability to work the scheduled hours; M. Scaduto, part-time Page, Grade I, Patron Services, Fiction Unit, resigned effective 7/15/00 but will remain on payroll as a Substitute Page, Grade I.

Policy Review

There were no policies up for review in August.

MOTION: Made by Mr. Honkisz, seconded by Ms. Buschbach: To approve the Consent Agenda as presented. Unanimous by voice vote.


Financial Reports

Budget Fund Reports


MOTION: Made by Ms. Buschbach, seconded by Mr. Honkisz: To approve the Budget Fund Report as presented. Unanimous by voice vote.


Dr. Casey reported that there have been some changes that have occurred recently and are not reflected in the report: a resignation from Margaret Hall who is going to the Lisle Library and Brian Wilson has moved up to take her position; one of our part-time librarian's, Michele Freese, is taking the position. Brian vacated and her appointment will start next month. Circulation is down a bit, 2 1/2% from July of last year. Marian Sullivan, Lois Gasteyer and Shirley Barrett should be added to the report as attending ALA.

MOTION: Made by Mr. Honkisz, seconded by Ms. Gasteyer: To approve the report of the director as presented. Unanimous by voice vote.

OLD BUSINESS


Ms. Walker's written report indicated that 4 programs were held in July with 12 adults and 19 children in attendance.


Ms. Olsen reported that membership is up-as of August 30 there were 513 members, 405 from Oak Lawn and 108 from out of town; the ongoing book sale has made more than $1300 for 2 months in a row; in September the Friends will be registering for 2 trips and the opera lecture series starts up; we'll have our first Sunday with Friends concert, Sunday with Friends being September through May, and a survey will be undertaken to determine what type of music is wanted.

Committee Reports


Ms. Roberts stated that she would like to put off this report until later.

Personnel Committee

Ms. Roberts reported that there has been no forward movement in the Personnel Committee.

Village Liaison

Ms. Buschbach reported that Leona's is open, the Fall on the Green will be taking place September 8-10 and other than that it's pretty quiet.

Peer Jury Program

Al Fournier's written report indicated that we haven't had another youth assigned to us since the last report in June. As the school year begins he will be keeping track of the number of offenders as well as the number of hours they are to perform and will report back to the board in December.


Ms. Roberts stated that the next meeting is October 2 and a report will be generated after that meeting.

Prohibited Gifts Act

Mr. Farrell said that he would like to table this policy until the next meeting. The board agreed.

Personnel Policy Review Committee - Set Meeting time and Date for first meeting

September 11, 2000 at 1 pm is the day and time for the Personnel Policy Review Committee to meet.

Set Date for Departmental Reports to the Board

The Department Heads wish to have their reporting responsibilities joined into a four month period at the beginning of the calendar year which would make it easier to format a report based on a complete calendar year. The sequence would be Reference Services in January, Youth Services in February, Patron Services in March and Technical Services in April. The board had no objections and no motion was required.

Consolidation of Technical Maintenance and Computer Technician Positions

Dr. Casey asked for approval to consolidate the Technical Maintenance Assistant and Computer Technician positions into one Computer Technician position. The board questioned the use of the word temporary in Dr. Casey's memo and it was explained that this is a permanent position and the use of that word was in error.

MOTION: Made by Ms. Buschbach, seconded by Ms. Roberts: To combine the Technical Maintenance Assistant and the Computer Technician into one full-time position.

Unanimous by voice vote.

Part-time Page Position for Technical Services

This position would entail about 12 to 15 hours a week, bottom of the scale, handling routine duties such as unpacking and preparing books. Jim Baker stated that this position would alleviate the pressure currently being felt by the staff in trying to keep up with the influx of work.

MOTION: Made by Ms. Gasteyer, seconded by Mr. Honkisz: To approve the creation of a Page position in Technical Services for processing and receiving. Unanimous by voice vote. EXECUTIVE SESSION

MOTION: Made by Mr. Honkisz, seconded by Ms. Buschbach: To move into Executive Session to discuss real estate matters at 8:01 p.m.

MOTION: Made by Ms. Barrett, seconded by Ms. Buschbach: To move back into regular session at 9:29 p.m.




MINUTES OAK LAWN PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting, September 19, 2000

ROLL CALL


Trustees Present: Ms. Barrett, Ms. Buschbach, Ms. Gasteyer, Mr. Stein, Ms. Roberts, Ms. Sullivan

Trustee Absent: Mr. Honkisz (late arrival, 7:35pm)

Staff Present: Dr. Casey, Director; Mr. Farrell, Attorney for the Board; Ms, Szott, Coordinator of Business; Ms. Olsen, Public Relations and Development Officer; Ms. Baird, Department Head, Patron Services; Mr. Goodfellow, Department Head, Reference Services; Ms. Butcher, Human Resources Coordinator; Ms. Worsham, Administrative Assistant.

Also Present: Mary Charnota, patron.




Before entertaining comments Mr. Stein asked for a moment of silence in memory of Jill Morris. Mr. Stein then asked for comments from citizens, staff and board. There were none.

CONSENT AGENDA

Minutes Regular Meeting of August 22, 2000


Bills and Invoices





Financial Report

Cash Report



Personnel Changes

The following personnel changes took place during the month of August 2000: Appointments included the following: J. Kummer, part-time Page, Grade I, Youth Service, effective 8/7/00; J. Bulow, part-time Page, Grade I, Youth Services, effective 8/7/00; W. Gorski, part-time Page, Grade I, Youth Services, effective 8/9/00; G. Bylak, part-time Page, Grade I, Reference Services, effective 8/28/00. Increments included the following: M. Gamboney, full-time Senior Library Assistant, temporarily working as Grade IV, Patron Services, Circulation Unit, effective 8/l/00; M. Dunneback, full-time Senior Librarian, Grade VIII, Reference Services, effective 8/l/00. Changes included the following: J. Morris, full-time Library Assistant Coordinator, Grade IV, Patron Services, on medical leave of absence until further notice; L. Johnson, part-time Page (12 hour), Grade I, Reference Services, relinquished her position to accept the part-time (20 hour) Page, Grade I, position in that same department effective 8/28/00; due to a name change Carol Hoff will now be Carol Biel, effective 8/31/00; C. Gagne, part-time Library Assistant, Grade II, Youth Services has been granted a medical leave extension through 8/31/00. Departures included the following: A. Kutsulis, Substitute Library Assistant, Grade II, Patron Services, was removed from payroll effective 8/2/00; S. Mudde, part-time Page, Grade I, Reference Services, resigned effective 8/5/00; J. Blaha, part-time Computer Technician, Grade IV, Administration, resigned effective 8/8/00; S. Grannes, part-time Page, Grade I, Patron Services, Periodicals Unit, resigned effective 8/11/00 but will remain on payroll as a Substitute Page, Grade I; G. Forlenza, part-time Page, Grade I, Youth Services, resigned effective 8/12/00 but will remain on payroll as a Substitute Page, Grade I; C. Gagne, part-time Library Assistant, Grade II, Youth Services, resigned effective 8/15/00; A. Neff, part-time Page, Grade I, Reference Services, resigned 8/18/00 but will remain on payroll as a Substitute Page, Grade I; M. Hall, full-time Senior Librarian, Grade VIII, Youth Services, resigned effective 8/31/00 but will remain on payroll as a Substitute Senior Librarian.

Policy Review

The following policies had no additions, corrections or deletions: Library Cards, Non-Resident Borrowing Policy, Non-Resident Fees, Policy on the Review of the Oak Lawn Public Library Personnel Policy, Database Searching Policy.

MOTION: Made by Ms. Buschbach, seconded by Ms. Roberts: To approve the Consent Agenda as

presented. Unanimous by voice vote.


Financial Reports

Budget Fund Reports


MOTION: Made by Ms. Roberts, seconded by Ms. Gasteyer: To approve the Budget Fund Report as presented. Unanimous by voice vote.



The following items were presented in this report: Jim Casey spoke on the need to move forward with our security plans in view of the incident of September 3 when the Library was open for a brief period and patrons were inside gathering materials for checkout. Some left notes on the Circulation Desk as to the items they were "checking out". It was determined that the doors being opened was a simple act of carelessness, with no ill intent. It is hoped that the Security Committee will have a recommendation for the October meeting. There was flooding in the basement due to the heavy rains on September 11. Steps have been taken to insure that the rain will be flowing away from the building. The Illinois Century Network TI line will be installed next week on Monday the 25 . Ms. Roberts questioned the listing of money being donated and it was explained that these donations were made in memory of Jill Morris to purchase books for library use.

MOTION: Made by Ms. Roberts seconded by Ms. Gasteyer : To approve the Director's Report as presented. Unanimous by voice vote.

OLD BUSINESS


Ms. Walker's written report showed that three programs were presented during the month of August at Hope Children's Hospital with 15 adults and 25 children in attendance.


Ms. Olsen reported that the Fall letter announces all the activities of the Fall; the ongoing book sale surpassed $1300 again-it could get even higher because the price of hardcover books was raised from 35 cents to 50 cents; there were 19 new members in August making a total of 532 and expect more from the Fall letter, also the annual book sale preview night on Thursday the 19th should draw a lot of first time members in order to get first crack at the books; the first Sunday program of the season was this past Sunday, Bagpipes Revealed, a very neat and informational program with 76 in attendance; our first opera lecture for this season is this upcoming Sunday, the Queen of Spades; the second concert coming up is October 15th, the Dixie Dogs, a Dixie land jazz band; the Friends will have an information table at the Oak Lawn Lake dedication which is Saturday, October 14 , where they will hand out information about the Friends and serve free coffee donated by Starbucks; the Friends made a $500 donation to offset the cost of breakfast for our staff In-Service Day.

Committee Reports


Ms. Roberts reported that Buildings and Grounds has been moving along quite nicely, although we had that little flooding problem which has been taken care of, and they will be looking at the security measures from the Security Committee. Afterward the Security Committee will make a presentation to the Board. Ms. Buschbach expressed appreciation for how beautiful the grounds look. Ms. Roberts acknowledged that kudos go to Jamy, she does an excellent job.

Personnel Committee

Ms. Roberts reported that the Committee has been a little slow in doing their job due in large part to the number of people leaving and the process of posting positions and interviewing to hire replacements. The Committee will meet in October after Ms. McMahon returns from vacation. Jim Casey reported that the measurement tool is done already and will be utilized to give the weighting to a number of job descriptions, so that when we meet we'll put those on the table and say this is what we came up with, based upon this, and what do you think about it. Ms. Roberts said that the pace would probably pick up after doing the first five or ten descriptions.

Village Liaison

Ms. Buschbach reported that it is still fairly quiet in the village, Fall on the Green is over. Jim mentioned in his report that the Mayor gave a presentation at the Chamber of Commerce luncheon and reiterated the number of trains that will ultimately be traveling through Oak Lawn. It is unclear as to what will be done for Southwest Highway, and Cicero Avenue gets really backed up, as does 95th and Cicero, which seems to be a major problem. At the dedication of Oak Lawn Lake on October 14th the Children's Museum hopes to have some facility there that would be able to be viewed by the people that come.

Peer Jury Program

Dr. Casey indicated that the program is still continuing but at present not many are signed up.


Ms. Roberts stated that there was no real report at this time, but the next meeting is October 2 and there will be something after that.

Prohibited Gifts Act

Mr. Farrell suggested that due to the recent court action concerning this Act that we rescind our current policy.

MOTION: Made by Ms. Buschbach, seconded by Mr. Honkisz: To rescind the Prohibited Gifts policy. Unanimous by voice vote.

NEW BUSINESS

Personnel Policy Review Committee - Progress Report

Dr. Casey has distributed copies of the changes discussed and the Committee is scheduled to meet Thursday, September 21, 2000. They hope to have a recommendation for the Board at the October meeting.

Loan Periods Policy - Request to postpone review until October

Ms. Baird has asked that this be tabled until the October meeting so that the policy can be reviewed more thoroughly and input received from staff who would be involved with enforcing this policy.

Reference Service Policy

Suggested changes are accepted. Also, the headings on page 6 in the examples should be carried over to page 7, thus making it easier to read.

MOTION: Made by Ms. Buschbach, seconded by Ms. Roberts: To approve the Reference Service Policy as amended. Unanimous by voice vote.

Legislator Recognition Breakfast at Acorn PL Oct. 20

Ms. Roberts and Ms. Gasteyer will attend.

ALA Midwinter in Washington D.C., Jan 12-17, 2001. Who is going?

Ms. Barrett, Ms. Sullivan and Dr. Casey will be attending.

Holiday Closings. December 24 and 25. December 31 and January 1

After discussion it was determined that no Board action was needed since these days are official library closings as per the library personnel policy.

Other

The idea was presented to close the library the morning of Friday, December 15, to instruct staff in the nuances of the Emergency and Special Situations Manual. The Board is supportive of this effort, but before making a decision on this matter the Board would like to see an agenda detailing the program to be presented.

Ms. Gasteyer asked if it would be possible to get an overview of the effectiveness or ineffectiveness of filtering on the Internet. Dr. Casey replied that books were available on the subject and he would make copies of various portions and provide to the Board.





MINUTES OAK LAWN PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting, October 17, 2000 ROLL CALL


Trustees Present: Ms. Barrett, Ms. Buschbach, Ms. Gasteyer, Mr. Honkisz, Mr. Stein, Ms. Roberts.

Trustee Absent: Ms. Sullivan.

Staff Present: Dr. Casey, Director; Mr. Farrell, Attorney for the Board; Ms. Szott, Coordinator of Business; Ms. Olsen, Public Relations and Development Officer; Ms. Worsham, Administrative Assistant; Ms. Butcher, Human Resources Coordinator; Ms. Walker, Library Security Committee; Ms. Kettelson, Library Security Committee, Ms. Gamboney, Library Security Committee; Ms. Dunneback, Library Security Commitee; Ms. Baird, Patron Services/Library Security Committee.

Also Present: Steve Kraus, CheckPoint Systems.




Before beginning, Mr. Stein suggested that item 13b on the agenda, Security Committee Recommendation, be moved up and discussed at the end of the Consent Agenda. There were no objections. Mr. Stein asked for comments from citizens, staff and board. Mr. Stein acknowledged receipt of correspondence received during the month, including the following: Annual Legislator Recognition Day is October 20th; a letter from Jesse White notifying us of our grant in the amount of $69,365.08; letter from the Matteson and Evergreen Park Public libraries thanking the Board and staff of the Oak Lawn Library for the donation of computers; letter from Bill Goodfellow and Jim Casey to the Board on Kathy O'Leary's 20 years of service and the Board joins Bill, Jim and staff in recognizing that; the adult program report from Linda Olsen, 11 programs, 328 people; press releases, newspaper articles, reports from Jim of the SLS Advisory Committee Meeting and Zone 5 Meeting notes; information on the Computer Information Transactions Act, better known as the UCIPA; information from Jim on steps regarding inappropriate use of the Internet. (Trustee Lois Gasteyer interjected at this point that it would be appropriate for the Board to send a letter of appreciation and congratulations to Kathy O'Leary for her 20 years of service)

CONSENT AGENDA

Minutes

Regular Meeting of September 19, 2000


Bills and Invoices





Financial Report

Cash Report



Personnel Changes

The following personnel changes took place during the month of September 2000: Appointments included the following: B. Walsh, part-time Page, Grade 1, Reference Services, effective 9/6/00; D. Cailean, part-time Page, Grade 1, Reference Services, effective 9/13/00; K. Kocolowski, part-time Page, Grade I, Patron Services, effective 9/18/00; L. Visser, part-time Library Assistant, Grade 11, Youth Services, effective 9/19/00; N. Alfonso part-time Page, Grade I, Technical Services, effective 9/25/00; L. Sullivan, part-time Page, Grade I, Reference Services, effective 9/28/00; D. Murphy, part-time Page, Grade I, Reference Services, effective 9/28/00; D. Baird, part-time Librarian, Grade VII Reference Services, effective 9/29/00. Increments included the following: M. Freese, part-time Librarian, Grade VII Reference Services, effective 9/l/00; A. Fournier, Maintenance Supervisor, Grade VIII Building Services, effective 9/l/00; K. Boots, full-time Library Assistant, Grade II, Patron Services, Circulation Unit, effective 9/15/00; C. Biel, full-time Senior Library Assistant, Administration, effective 9/15/00; S. DeYoung, full-time Senior Library Assistant, Administration, effective 9/15/00. Changes included the following: B. Wilson, full-time Librarian, Grade VII, Youth Services,

accepted the full-time Senior Librarian, Grade VIII, Youth Services, effective 9/l/00; L. Magnavite, part-time Library Associate, Grade IV, Reference Services, position converts to part-time Librarian, Grade VII, Reference Services, effective 9/l/00, due to completion of MLIS degree; D. Cerceo, part-time Technical Maintenance Assistant, Grade III, Technical Services, accepted the full-time position of Computer Technician, Grade IV, Technical Services/Administration, effective 9/11/00; M. Gamboney, full-time Senior Library Assistant, Grade III, Patron Services, Circulation Unit, accepted the full-time Library Assistant Coordinator (Circulation Super-visor), Grade IV, Patron Services, effective 9/16/00. Departures included the following: E. Henderson, Substitute Page, Grade I, Administration, Reception, resigned effective 8/7/00; G. Kusturin, Substitute Library Assistant, Grade 11, Patron Services, Circulation Unit, resigned effective 8/24/00; J. Morris, full-time Library Assistant Coordinator (Circulation Desk Supervisor), Grade IV, Patron Services, Circulation Unit, was removed from payroll effective 8/30/00 due to her death; J. Scanlon, Substitute Page, Grade I, Patron Services, was removed from payroll effective 8/3 1/00; E. Barbarasa, part-time Page, Grade I, Reference Services, resigned effective 9/9/00 but will remain on payroll as a substitute page; S. Smith, full-time Lead Maintenance and Technical Support Assistant, Grade IV, Building Services, resigned effective 9/8/00 but will remain on payroll as a substitute; K. Gray, Substitute Librarian, Grade VII, Reference Services, was removed from payroll effective 9/30/00; A. Scigalski, Substitute Librarian, Grade VII, Reference Services, was removed from payroll effective 9/30/00; R. Wagner, Substitute Librarian, Grade VII, Reference Services, was removed from payroll effective 9/30/00; M. Fogarty, Substitute Page, Grade I, Patron Services, Periodicals Unit, was removed from payroll effective 9/30/00; J. Fandl, Substitute Library Assistant, Grade II, Patron Services, Periodicals Unit, was removed from payroll effective 9/30/00.

Policy Review

The following policies had no additions, corrections or deletions: Selection Policy, Non-Removal of Library Materials Policy, Patron Use of Electronic Resources, Unattended Children Policy.



Security Committee Recommendations

After introduction of the Security Committee and Steve Kraus from Checkpoint the Board asked why a system was necessary, how it's come about and why a decision was made to go with the system presented. The Committee provided explanation showing that discussion around security issues have been underway since 1992. Presently, there is no working security system for the books, only at audiovisual. Cameras were first thought of as a way to deter theft of materials using the elevator and the Cook entrance. However, as time passed, and with increasing incidents on a personal level, it became apparent that

cameras would help to ensure the safety of staff and patrons and act as a deterrent to vandalism. Also included in this security package are door alarms to further secure the building and a duress button to be used internally by staff to request assistance from maintenance/security when the need arises. The decision was made to go with the system presented after much research and comparison shopping. After a series of questions and answers the Board motioned to approve the system. Additionally, the Board would like a report on lockers for employees and procedures for the security system by the next board meeting.

MOTION: Made by Ms. Buschbach, seconded by Ms. Roberts: To provide up to $93,000 for the Security package as presented. Unanimous by voice vote.

Financial Reports

Budget Fund Reports





The following items were presented in this report: the home page will have a brand new look in a few weeks, should be up by November 1st, and will be ADA compliant; the 1st draft of the reclassification project using the FES point system for grades I through 6 is scheduled for completion by the end of the week and will then be reviewed and checked by the Committee and its hoped the process will move more quickly than its moved in the past; look in the Tribune on October 25th for publicity concerning the library; circulation remains in decline.

MOTION: Made by Ms. Gasteyer, seconded by Ms. Buschbach: To approve the Director's Report as presented. Unanimous by voice vote.

OLD BUSINESS


Ms. Walker reported that she works with the Child Life Center that does programming for the children at Hope Children's Hospital and we're doing good things. We present a service to them that no one else does and a lot of the children know the stories. This year we extended the service during the summer and it has worked out fine. Last month four programs were presented with 30 children and 18 adults in attendance.


Ms. Olsen reported the book sale is this week, starting on Thursday night with members only preview at 6 to 8:30pm, it's open to the public on Saturday 9am to 4pm and Sunday it's bag of books for a buck from 1 pm to 4pm; the Dixie Dogs concert had 221 patrons; members served coffee and donut holes at the Lake dedication; we now have a reusable outdoor book sale banner; the Friends donated $900 for the Story of Civilization (an I I volume set) of books on tape recommended by Susan Baird; $5000 was donated for books on collectibles to be added to the Reference collection and Barb Wolfe is working with the Friends to make those purchases; member is up to 599.

Committee Reports


Ms. Roberts stated that the building and grounds report was covered in the security presentation.

Personnel Committee

Ms. Roberts stated that personnel was covered also so she's made all of her committee reports

Village Liaison

Ms. Buschbach reported that not much is happening in the business community in Oak Lawn. The Shell gas station renovation at 10th and Cicero should be finished soon; the old Walgreens at 95th and Cicero is still not rented; at 108th and Cicero there's going to be a to go Baskin Robins/Dunkin'Donuts site; Ms. Buschbach distributed a booklet to the Board members that shared information on Oak Lawn.

Peer Jury Program

Dr. Casey reported that there is an affair on Thursday at Palermo's to be attended by Al Fournier and Lee Stein. Currently we have kids on the program-there's been a steady stream of youngsters and we have

them working on the yard or in the building doing custodial work.


Ms. Roberts announced that the results of the Stay Home and Read a Book Ball were enclosed in the board packets and actually the cycle is starting over again. November 13-15 is Shop and Share at Jewel.

Loan Periods Policy - Request to postpone again until November

Circulation has learned that Innovative has an automated phone renewal capability so they will be gathering more information and bringing a proposal perhaps in December or January.

NEW BUSINESS

Personnel Policy Revisions

The sections of the personnel policy where revisions took place were presented to the Board for review. Mr. Stein inquired if the Vacation Leave 501policy becomes effective upon employment (date of hire). Benefit changes take place effective January 1, 200 land would apply to new hires after that date as well as all current staff. Mr. Stein also asked if we supply employees with a summary of all the benefits

received. Staff receive this information upon hire, but the Board suggested that we might want to prepare a handout that summarizes how excellent a benefit package we have.

MOTION: Made by Ms. Buschbach, seconded by Ms. Gasteyer: To accept changes and revisions to the personnel policy as presented. Unanimous by voice vote.

Proposal from Pat Callahan for more detailed designs

This is deferred until next month.

Resolution 00-5

Authorization to transfer working cash funds under section 16/30-95 of Chapter 75 of the Illinois Compiled Statutes was presented to the Board.

MOTION: Made by Ms. Roberts, seconded by Ms Gasteyer: To approve Resolution 00-5

Authorization to Transfer Working Cash Funds in the amount of $221,762.30 as

presented. Unanimous by voice vote.

EXECUTIVE SESSION

MOTION: Made by Ms. Buschbach, seconded by Mr. Honkisz: To move into Executive Session at 8:55 p.m.

MOTION: Made by Ms. Roberts, seconded by Ms. Gasteyer: To move back into regular session at 9:08P.M.




Recorded by:

Janice Worsham, Administrative Assistant

MINUTES OAK LAWN PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting, November 21, 2000

ROLL CALL


Trustees Present: Ms. Barrett, Mr. Stein, Ms. Gasteyer, Mr. Honkisz,, Ms. Roberts, Ms. Sullivan.

Trustee Absent: Ms. Buschbach.

Staff Present: Dr. Casey, Director; Mr. Farrell, Attorney for the Board; Ms. Szott, Coordinator of Business; Ms. Olsen, Public Relations and Development Officer; Ms. Worsham, Administrative Assistant; Ms. Butcher, Human Resources Coordinator.

Also Present: Nikki Bridges, Gilfillan/Callahan




Mr. Stein asked for comments from citizens, staff and board. Mr. Stein acknowledged receipt of correspondence received during the month, including the following: an update from Jim Casey on the security systems; a school district referendum; other projects to be reviewed later; Zone 5 notes; letter from John Rogers thanking Dorothy in Reference Services for being able to find what no one else could find for him; a commendation memo from Kathy Szott to Jim Casey on Sharon DeYoung's performance; a letter from Dr. Rajchel expressing gratitude for our assistance in the successful campaign to pass the building bond referendum; the adult program attendance report as well as various news releases and the November/December newsletter.

CONSENT AGENDA

Minutes

Regular Meeting of October 17, 2000


Bills and Invoices





Financial Report

Cash Report



Personnel Changes

The following personnel changes took place during the month of October 2000: Appointments included the following: P. McGlinn, Substitute Library Assistant, Grade II, Patron Services, Circulation Unit, effective 10/3/00; S. Harrison, part-time Page, Grade I, Patron Services, effective 10/23/00. Increments included the following: K. Kettelson, Library Assistant Coordinator, Grade IV, Technical Services, effective 10/1/00; J. Miller, full-time Library Assistant, Grade II, Patron Services, Audiovisual Unit, effective 10/1/00; J. Worsham, Administrative Assistant, Grade IV, Administration, effective 10/1/00; P. Skau, part-time Librarian, Grade VII Youth Services, effective 10/1/00; K. Gibson, part-time Library Assistant, Grade II, Reference Services; effective 10/1/00; B. Krikava, part-time Library Assistant, Grade II, Patron Services, ILL Unit, effective 10/1/00. Changes included the following: M. Freese, part-time Librarian, Grade VII Reference Services, relinquished current position to accept the full-time Librarian, Grade VII position in Youth Services, effective 10/1/00; P. Robledo, part-time Cleaner/Maintenance, Grade II, Building Services, relinquished current position to accept the full-time position Lead Maintenance and Technical Support Assistant, Grade IV, Building Services, effective 10/1/00. Departures included the following: W. E. Gorski, part-time Page, Grade I, Youth Services, was terminated effective 10/2/00; L. Gernenz, part-time Page, Grade I, Patron Services, Fiction Unit, resigned effective 10/10/00; G. Forlenza, Substitute Page, Grade I, Youth Services, was removed from payroll effective 10/31/00.

Policy Review

The following policies had no additions, corrections or deletions: Library Service Fees, Investment of Public Funds.

MOTION: Made by Ms. Roberts, seconded by Ms. Gasteyer: To approve the Consent Agenda as presented. Unanimous by voice vote.


EXECUTIVE SESSION

MOTION: Made by Ms. Roberts, seconded by Mr. Honkisz. To move into Executive Session to discuss the schematic design proposal by Gillfillan/Callahan at 7 :009 p.m. Unanimous by voice vote.

Returned to regular session at 8:03pm.

Financial Reports

Budget Fund Reports


MOTION: Made by Mr. Honkisz, seconded by Ms. Gasteyer: To approve the Budget Fund Report as presented. Unanimous by voice vote.



The following items were presented in this report: Susan Baird's book was presented to the Board; our homepage is new and improved and is ADA compliant; E-rate funds are coming in and Jim plans to keep on applying for E-rate funds and discounts; the ICN is hooked up and will give us a T1 line; the Illinois Construction Grant hearings will be the 27th and 28th in Springfield and Jim will be attending; [question-what is the Oak Lawn Community Partnership] an alliance between the Village of Oak Lawn and Christ Hospital for community health and wellness.

OLD BUSINESS


Ms. Walker's written report showed two programs were presented during the month of October with nine children and eight adults in attendance.


Ms. Olsen reported that things are progressing as normal. A Sunday with Friends string quartet concert a couple of weeks ago had 140 people in attendance; on December 17

Small Potatoes will be performing folk music; the Friends are sponsoring a genealogy workshop with Kathy O'Leary, our reference librarian conducting; membership is up to 668; the final revenue from the annual book sale was $2879.05 while the ongoing book sale still makes about a $ 1000 a month [Trustee Lois Gasteyer asked Ms. Olsen to list a total attendance on her program report]; the Friends are having a special board luncheon to recognize those that put in the extra effort by volunteering their services.

Committee Reports


Ms. Roberts reported that the Committee is just working to finish up the security project, getting everything installed and brining the Emergency and Special Situations Manual up to date. Mr. Casey reported that December 12 is the date set for installation of the Checkpoint security system for materials.

Personnel Committee

Ms. Roberts turned this report over to Ms. Butcher who made reference to the handout given to staff at the State of the Library meeting on Friday, November 17. This handout gives a run-down of where we were, where we are and where we're going. Jim Casey has reviewed the position descriptions to validate the point factor system the Committee selected to evaluate the jobs. Ms. Butcher, Ms. McMahon and Ms. Wolfe have been meeting to determine where changes/adjustments might be necessary. They will meet again next week and then present their recommendations to Jim Casey, to be followed with a full committee meeting at that point. Ms. Roberts commented that this is a very tedious process.

Village Liaison

In Ms. Buschbach's absence, Ms. Olsen shared that Santa Claus on the Green will be this Saturday, the 25th, from 4pm to 6pm starting with a parade from the Village Hall to the Green. The Love Lights a Tree Ceremony will also take place.

Peer Jury Program

Dr. Casey reported that the program is still underway. We've had teenagers stopping by and being assigned work. Mr. Stein mentioned that there was a recognition luncheon at Palen-no's on October 19th and he and Al Fournier attended. We were recognized for being involved.


Ms. Roberts announced that the Foundation has been a little quiet. We had Shop and Share but we do not receive the results of that until around mid-December. Ms. Olsen mentioned that we not have an account with E-generosity, online internet fund raising,

and we have three ways the Foundation can generate revenue: 1) patrons going on and searching the web, using their site as a search engine for every search conducted our Foundation gets a penny; 2) email can be sent from E-generosity through an established account or opening one with them-with each message sent the Foundation gets a penney and 3) shopping at E-generosity. They have links to online merchants and if one purchases through those links, the merchants will donate up to 20% of your purchase to the Foundation.

NEW BUSINESS

Policy on Use of Community Meeting Room

Section 11 D change "of the Friends" to "or the Friends"; section III C change to "during the stated reservation period"; section III G make it "one adult per 12 minors."

MOTION: Made by Ms. Gasteyer, seconded by Ms. Roberts: To approve the Use of Community Meeting Room Policy as amended. Unanimous by voice vote.

Postponement of Fines and Fees Policy Approval to December

This was deferred to the December meeting.

Procedures for Duress Alarm and Motion Detection Alarm

Staff has been notified of the procedures and code numbers and the procedures were discussed at the State of the Library meeting. Mr. Casey will show Board at the close of the meeting. Mr. Casey stated that staff understands that if the need arises all are empowered to dial 911.




Recorded by:

Janice Worsham, Administrative Assistant

MINUTES OAK LAWN PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting, December 19, 2000

ROLL CALL


Trustees Present: Ms. Barrett, Ms. Buschbach, Ms. Gasteyer, Mr. Stein, Ms. Sullivan.

Trustee Absent: Ms. Roberts, Mr. Honkisz

Staff Present: Dr. Casey, Director; Mr. Farrell, Attorney for the Board; Ms. Szott, Coordinator of Business; Ms. Worsham, Administrative Assistant; Ms. Baird, Head, Patron Services Department.




Mr. Stein asked for comments from citizens, staff and board. Mr. Stein acknowledged receipt of correspondence received during the month, including the following: a letter from Louise McAulay thanking Jim for his participation on- the SLS Advisory Committee for the past four years; information on the ILA Trustee Forum spring workshop February 23-24; PLA Symposium in March; information from the local papers, The Reporter and the Southtown, nice publicity on the animals that were at the library; information on the middle school of district 122 moving ahead; the adult programs for November which had 332 participants as well as information on the upcoming adult programs; the Zone 5 meeting notes and notes from Jim on the SWAN Administrator's quarterly meeting of December 7.

CONSENT AGENDA

Minutes Regular Meeting of November 21, 2000


Bills and Invoices


Payment of bills and invoices for general obligations as represented by checks numbered 11208-11253 in the amount of $41,225.06 as presented. Payment of bills and invoices for manual checks as represented by checks numbered 1370-1406 in the amount of $59,407.17 as presented.


Financial Report Cash Report


Report of the Director Personnel Changes

The following personnel changes took place during the month of November 2000: Appointments included the following: L. Rogers, part-time Maintenance Assistant, Grade II, Building Services, effective 11/01/00; D. Nierneir, part-time Page, Grade I, Youth Services, effective 11/21/00. Increments included the following: B. Kusek, part-time Librarian, Grade VII, Reference Services, effective 11/01/00; L. Olsen, Public Relations Officer, Grade VI, Administration, effective 11/01/00; C. Ward, part-time Library Assistant, Grade II, Patron Services, Audiovisual Unit, effective 11/01/00; B. Wolfe, full-time Librarian, Grade VII, Reference Services, effective 11/01/00. Changes included the following: R. Lozanski, full-time Library Assistant, Grade II, Patron Services, Circulation Unit, accepted the fulltime Senior Library Assistant, Grade III position in that same department and unit effective 11/01/00; C. Bamberger, part-time Library Assistant, Grade II, Patron Services, Audiovisual Unit, accepted the fulltime Library Assistant, Grade II, position in Patron Services, Circulation Unit, effective 11/16/00. Departures included the following: B. Sobota, Substitute Assistant Cleaner, Grade I, Building Services, was removed from payroll effective 11/16/00.

Policy Review

The following policies had no additions, corrections or deletions: Board/Staff Committee Policy Statement, Conventions, conferences, Memberships Policy, Staff Association.

MOTION: Made by Ms. Buschbach, seconded by Ms. Sullivan: To approve the Consent Agenda as presented. Unanimous by voice vote.


Financial Reports

Budget Fund Reports


MOTION: Made by Ms. Gasteyer, seconded by Ms. Sullivan: To approve the Budget Fund Report as presented. Unanimous by voice vote.


The following items were presented in this report: Circulation was up in every area except for Adult books, however, Circulation was down for November 2000 below that of November 1999 so we have this falling off in Circulation going on. Other activity has remained more steady and are increasing. The Oak Lawn Chamber of Commerce Installation Dinner is January 20 and Linda Olsen is being installed. Judy McMahon was selected to be co-chair of the ILA Intellectual Freedom Committee.

MOTION: Made by Ms. Gasteyer, seconded by Ms. Buschbach: To approve the Director's Report as presented. Unanimous by voice vote.

OLD BUSINESS


Brian Wilson's written report showed two programs held with 13 children and 5 adults in attendance.


Ms. Olsen's written report showed that the Friends membership is up to 675 members; the Friends raised $903.30 in November 2000 from the on-going book sale; upcoming trips will be February 21 to the Omnimax theater at the Museum of Science & Industry and March 25 to the Harold Washington Library for a performance by the Chicago Jazz Orchestra; the Sunday with Friends Series will be December 17 with a performance by Small Potatoes; Linda will be on vacation from December 15 through January 1; the next meeting is Thursday, January 4 at 1 p.m. in the library's conference room.

Committee Reports


In Ms. Roberts absence Jim Casey reported that the book security system for the books will begin installation tomorrow morning, we already have the cameras in the building and are working. We still have to install a burner unit which will allow us to make digitized copies on a disk of those areas we would like to play back.

Personnel Committee

In Ms. Roberts absence Jim Casey reported that the reclassification project is moving along well and we will probably have something to the present to the Board in the Spring before we go into the 2002 budget.

Village Liaison

Ms. Buschbach reported that it is relative quiet in the Village concerning changes in the Business District. The Village did an outstanding job of snow removal and decorating the Village Green. Additionally, Christ Hospital and Medical Center were once again named one of the top 100 hospitals and one of the top 15 major teaching hospitals. Another Advocate hospital, Lutheran General, was also selected as a top 100 hospital. That's quite an honor considering there were only four hospitals in Illinois selected.

Peer Jury Program

Dr. Casey reported that the program is still going strong and we're still receiving children who've been smoking to work off their hours.


In Ms. Roberts absence a memo from Linda Olsen detailed the results of the Foundation's third annual Jewel-Osco "Shop & Share program. A total of $6,789.24 was spent and the Library Foundation will receive 5 percent or $339.46. The next meeting is January 8, 2001 at 7 p.m.

Fines and Fees Policy (No Changes)

After a long discussion, staff decided to keep it the way it is. As to phone renewals it was decided to allow patrons to renew 5 items per telephone call, provided the item is not overdue or previously renewed, and they can call 5 times per day. (The Board suggested that renewal by email is something that should be considered for the future.)

Schematic Design Proposal

This will be considered in Executive Session.

Other

Shirley Barrett commented on how nice the staff Christmas party was at the Sabre Room on December 1.

NEW BUSINESS

The January Board meeting scheduled for the 16th should possibly be moved to the 23rd since some will be attending ALA midwinter. The Board agreed, the January meeting will be the 23rd.

EXECUTIVE SESSION

MOTION: Made by Ms. Buschbach, seconded by Ms. Gasteyer: To move into Executive Session for discussion of real estate issues at 7:46 p.m.

MOTION: Made by Ms. Buschbach, seconded by Ms. Gasteyer: To move back into regular session at 8:30 p.m.




Recorded by: Janice Worsham, Administrative Assistant

oak lawn public library board minutes, 2000 - olpl · the cash report as presented. report of the...

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