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TRANSCRIPT
SPEAKER’S GUIDE
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INNOVATION IN MIND
November 21-24, 2016Québec City Convention Centre
QuebecMines.gouv.qc.ca
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In this document, the masculine to designate persons has no other purpose than that of brevity. QM2016_guide_conf_an_june_2016
This document contains all the information required by session chairs and speakers at Québec Mines 2016. It is important to use the prescribed standards and formats when producing abstracts and slide shows, and to submit all documentation by the dates shown. For further information, speakers should contact their session chairs or a member of the organizing committee. Parts of the Guide may be revised or changed at any time (the date at the bottom of this page indicates the latest version).
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PROGRAM COMMITTEEThe Program Committee’s role is to establish session topics and appoint session chairs.
It suggests titles and topics for conference sessions and also for the plenary sessions that will form the core elements of the Congress program. The Committee identifies two chairs for each session, and takes steps to ensure that both confirm their presence. It then provides the chairs with the information they need, and answers any question they may have during the process. Every member of the Program Com-mittee will chair at least one conference or plenary session.
Composition of the Québec Mines 2016 Program Committee:
` Jean Vavrek (ICM)
` Michel Jébrak (UQAM)
` Marcel Laflamme (UL)
` Jean-Yves Labbé (MERN)
` Simon Auclair (MERN)
SESSION CHAIRSThe session chairs coordinate the process of preparing and presenting the conferences. Their main tasks include:
` Establishing the final title of each conference session, based on proposals made by the Program Committee;
` Producing a summary (3-4 short sentences) of the session content;
` Choosing potential speakers, based on the Program Committee’s proposals, and inviting them to speak. They are responsible for the content of their respective sessions;
` Making sure speakers submit titles, summaries and slide presentations (PowerPoint files) on time (see Important Dates);
` Obtain a photograph of every speaker for the Québec Mines 2016 website;
` Obtaining résumés so that they can introduce the speakers at the beginning of the session;
` Inviting speakers to the speakers’ information meeting, at which the session plan will be explained;
` Leading the session and ensuring that it remains on schedule.
Session chairs may also present conferences if they wish.
Sample SummarySession 3
Geoscience, exploration and discovery of mineral resources: Three inseparable elementsChairs: Patrice Roy (MERN) and Réal Daigneault (UQAC)This session will address the important role of geoscientific research by governments, universities and research groups in discovering new mineral deposits, in a context where costs are rising steadily. The contribution to the mining industry’s performance of new conceptual exploration models and precompetitive models developed by academic research groups will be illustrated by current examples from the field.
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For each conference in their program Session, chairs must submit final conference titles, along with the list of authors, affiliations, photograph and the speakers’ contact information to
Simon Auclair Phone: 418-627-6276, ext. 5235 Email: [email protected] Copies should be sent to Charlotte Grenier ([email protected]).
The authors’ full surnames and first names must be provided, and must be followed, in brackets, by their respective affiliations (company, organization, institution). Affiliations should be indicated by acronyms where possible.
ExampleEvaluation of copper mineralization in Northwestern Québec
James Moorhead (MERN), Michel Jébrak (UQAM), Jean H. Bédard and Pierre Brouillette (CGC-Q)
SPEAKERSTitle and Author(s)Speakers must submit by email the final title of their conference, the name of the authors, their affiliation and their contact information to their chairman.
PhotographEach speaker is asked to send a photograph of himself or herself to the session chair. The photograph will be printed in the program on the website, and may also be used to promote the conference.
Conference AbstractsSpeakers must submit abstracts of their presentations. The abstracts will be published in both French and English on the Québec Mines 2016 website, and in the document entitled Abstracts of presentations and photo-presentations. Québec Mines 2016 will translate the abstracts, although authors are free to submit their abstracts in both languages if they so wish.
` Language used: French or English
` Recommended software: MicrosoftMD Word
` Font: Times New Roman, 10 points
` Text: Full page, 8½” x 11” (do not use columns)
` Number of words: No more than 400 (abstracts of more than 400 words will be returned to their authors for shortening)
Word count: To count the number of words in an abstract, we suggest you use the Word Count function in MicrosoftMD Word.
Corresponding TitlesSpeakers must ensure that the title shown on their abstract is the same as the definitive title previously submitted to the Congress organizers.
AuthorsAuthors’ surnames and first names are followed by their affiliations, in brackets, in the form of acronyms where possible.
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ExampleJames Moorhead, Jean-Yves Labbé (MERN), Michel Jébrak (UQAM), Jean H. Bédard and Pierre Brouillette (CGC-Q)
AcronymsIf an acronym is used to denote an affiliation, its meaning (i.e. the full name of the organization or institution) should appear at the end of the abstract.
ExamplesCGC-Q: Commission géologique du Canada, QuébecMERN: Ministère de l’Énergie et des Ressources naturellesUQAM: Université du Québec à Montréal
Submission of AbstractsTexts must be submitted in Word format by September 2, 2016, to:
Charlotte Grenier Phone: 418-627-8609, ext. 3065 Email: [email protected]
Curriculum vitæSpeakers must ensure that their session chair has the information they need to introduce them properly. Introductory information, in the form of a résumé, must be provided by October 21, 2016.
PRESENTATIONSlide PresentationsAll slide presentations will be checked to help reduce the number of problems during projection. We therefore ask speakers to submit their slide presentations (PowerPoint files) as soon as possible, and no later than October 28, 2016. The slide presentation files will also be used by the simultaneous interpretation team to prepare for the conference.
If problems are identified in a presentation, the Organizing Committee will contact the speaker immediately and the two parties will agree on the corrections required and how they will be made.Note: Because the session timetable is so full, we will be projecting all presentations from a single computer. Please note that you will NOT be able to connect your personal computer to the conference room’s projection system.
Recommended FontsArial, Chaloult, Helvetica, Times, Times New Roman.
Visual SignatureSpeakers making presentations on behalf of the MERN must place the MERN signature at the bottom right-hand corner of each slide. Other speakers may use their own visual signatures.Note: For further information on the preparation of slide presentations, please contact Marie-Eve Lagacé ([email protected]).
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Technical SpecificationsA multimedia projection system using the latest version of MicrosoftMD PowerPoint will be made available to speakers.
The computers used to project the slide presentations will run on the MicrosoftMD Windows operating system.
Only one projection screen will be available in each conference room.
We strongly recommend that you use PowerPoint for your slide presentation. However, if your presenta-tion contains animations that require another application, please let us know as soon as possible. In such a case, you must provide us with the application by October 28, 2016.
Projection will be in full HD, 1920 by 1080 pixels.
ConfidentialitySteps will be taken to ensure that the content of slide presentations remains fully confidential. Only two people will have access to the files.
Submission of Slide Presentations (optional)PowerPoint files of less than 30 MB may be sent by e-mail or submitted via an FTP website. Please contact Marie-Eve Lagacé for instructions on the use of FTP sites.
PowerPoint files must be sent no later than November 11, 2016 to:
Marie-Eve Lagacé or André Tremblay Direction de la promotion Direction de la promotion et du soutien aux opérations et du soutien aux opérations Ministère de l’Énergie et des Ressources naturelles Ministère de l’Énergie et des Ressources naturelles 5700, 4e Avenue Ouest, D 316 5700, 4e Avenue Ouest, D 316 Québec (Québec) G1H 6R1 Québec (Québec) G1H 6R1 Phone: 418-627-6269, ext. 5284 Phone: 418-627-6269, ext. 5211 Email: [email protected] Email: [email protected]
In exceptional cases, minor changes may be made to slide presentations after November 11, 2016. In this case, the final version of the presentation must be handed over on a USB key at the speakers’ informa-tion meeting. If the amended version of the presentation cannot be used due to technical problems, the November 11 version will be used for the conference.
Publication of Slide Presentations on the Québec Mines WebsiteIn the weeks following the Congress, the speakers’ slide presentations (PowerPoint files) will be published on the Québec Mines website. If you do not want your presentation to be published on the website, please notify Marie-Eve Lagacé at the time of submission.
CONGRESS PLANConference RoomsSpeakers will have an opportunity to view their slide presentations in conference rooms 306 B, 307 AB, 308 AB and 309 AB at the Québec City Convention Centre on Monday November 21, 2016 at 1:00 p.m.
A resource person will be available on site to provide technical assistance if necessary.
Information meetingAn information meeting will be held for speakers, session chairs and sound/projector technicians on the morning of their presentations (November 22, 23 or 24, 2016) at 8:00 a.m. in Room 306 B. At the meeting, instructions will be given to ensure that the sessions run smoothly.
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Useful Details ` Conferences will be given from a stage at the front of the conference room.
` Slide presentations will be projected onto a large screen (16:9).
` Speakers will be able to see their presentations on a monitor located at the front of the stage, and will therefore not need turn round to look at the large screen.
` In most cases, the speaker will have 25 minutes to make his presentation, including, if desired, a question period (5 minutes). To facilitate movements between the three conference rooms, a strict schedule will be enforced.
` A session chair and a technician will be present during the presentation to ensure that the conference remains on schedule and to provide technical support where necessary.
` Conference rooms 306 B, 307 AB, 308 AB and 309 AB can hold between 150 to 200 persons.
Simultaneous InterpretationSimultaneous interpretation will be available for all conferences, into French or English, as the case may be. Abstracts and PowerPoint files will be given to the interpreters a few days before the presentations, so that they can familiarize themselves with the subject matter and technical terminology.
BENEFITS AND RESPONSIBILITIESPrivilegeAll speakers will receive one free conference and exhibition pass available at the Québec Mines 2016 reception desk. However, speakers must pay for any additional activity they wish to attend.
WithdrawalIf you wish to withdraw from the Congress, please contact your session chair and Jean-Yves Labbé or Simon Auclair, who are in charge of the Congress program, as soon as possible. If necessary, you may also contact any other member of the Organizing Committee.
IMPORTANT DATESAugust 12
` Submission of the conference title, list of authors and speaker’s photograph Person in charge: Simon Auclair
September 2
` Submission of abstracts Person in charge: Charlotte Grenier
October 21
` Submission of speakers’ résumés Person in charge: Session chair
November 11 (optionnal)
` Submission of slide presentations (PowerPoint files) Person in charge: Marie-Eve Lagacé
November 22, 23 and 24 starting at 8:00 a.m.
` Information meeting (306 B) Person in charge: Simon Auclair
ORGANIZING COMMITTEECongress Program Jean-Yves Labbé Direction de la promotion et du soutien aux opérations Phone: 418-627-6269, ext. 5219 Email: [email protected]
Abstracts Charlotte Grenier Direction des communications Phone: 418-627-6269, ext. 3065 Email: [email protected]
Slide Presentations (PowerPoint files) Marie-Eve Lagacé André Tremblay Direction de la promotion Direction de la promotion et du soutien aux opérations et du soutien aux opérations Phone: 418-627-6269, ext. 5284 Phone: 418-627-6269, ext. 5211 Email: [email protected] Email: [email protected]
Logistics Pierre-Thomas Poulin Direction de l’information géologique du Québec Phone: 418-627-6269, ext. 5217 Email: [email protected]
Simon Auclair Direction de la promotion et du soutien aux opération Phone: 418-627-6269, poste 5235 Email: [email protected]