notice to all proposers addendum no. 1 to the ... - fly … · 7250 south tucson boulevard, suite...

Addendum No. 1 of 8 AS-Needed Professional Services August 28, 2020 7250 South Tucson Boulevard, Suite 300, Tucson, Arizona 85756 TEL 520-573-8100 FAX 520-573-8008 www.flytucson.com

NOTICE TO ALL PROPOSERS

ADDENDUM NO. 1

TO THE REQUEST FOR QUALIFICATIONS FOR

AS-NEEDED PROFESSIONAL SERVICES

August 28, 2020 The following Addendum dated August 28, 2020 shall be made a part of the Request for Qualifications (RFQ) dated August 12, 2020 for AS-Needed Professional Services. GENERAL 1. The Pre-Submittal Conference Summary dated Wednesday August 26, 2020 and associated sign-in sheets are attached to this Addendum No. 1. CHANGES TO THE REQUEST FOR QUALIFICATIONS 1. The requirement for four (4) additional references listed in Section V, 3. D. is being deleted by TAA. QUESTIONS FROM RESPONDENTS Question: Can you please clarify the scope items under the ‘Land Planning’ category for professional services? I was wondering if Land Planning involves right of way/real estate acquisition/easement and relocation services? A: Those services are not a primary focus of this Land Planning scope. Question: While reading through the RFP for the TAA As-Need Professional Services On-Call, I noticed on page 5 under #5 Submission of SOQ’s, the text reads: “One (1) original Five (6) copies of the SOQ must be submitted to TAA…” I wanted to clarify the total number of copies that must be submitted, whether it be 5 or 6? A: One (1) original Six (6) copies

Question: Can you please tell me what is the deadline to submit QA’s regarding the subject mentioned RFQ? A: The last day for questions will be on September 9th


Question: I would like to ask the following question regarding the RFQ: Paragraph J. of the Professional Services Agreement contains language as follows: Performance Warranty. Consultant warrants that the Services rendered will conform to the requirements of this Agreement and to the highest professional standards in the Consultant’s field. The Performance Warranty language as currently written is in conflict with the Professional Liability Insurance requirements included in the RFQ, and as such, we would like to propose replacement of the current language included in Paragraph J with the following: J. Performance Warranty. Consultant warrants that the Services rendered will conform to the requirements of this Agreement and shall be performed, consistent with but limited to, that degree of skill and care ordinarily used by other reputable members of Consultant’s profession, practicing in the same or similar locality and under similar circumstances. Nothing in this Agreement shall be interpreted to require Consultant to meet any higher standard of care, and this paragraph shall control over any such contrary provision. A: This request will be taken into consideration upon award. At this time, we are not inclined to make any changes to our draft contract as provided in the RFQ. You are welcome to make this exception in your SOQ. Rest assured you will not be penalized for making this suggestion, nor will your SOQ be deemed unacceptable. Once a company is awarded the work, we will have individual conversations with each to clarify any exceptions they suggested before fully executing the Contract. Question: In light of the language of Section VI.4 of the Request for Qualifications (RFQ), are Respondents permitted to submit exceptions to the Proposed Professional Services Agreement included with the RFQ without disqualifying their proposals?” A: The answer is yes. You can submit exceptions to the agreement and will not disqualify their proposal. Q: Can you disclose which firms currently hold the contracts for as-needed Environmental Screening/Studies/NEPA? We are trying to figure out what type of environmental services TAA is looking for under this contract. The types of firms that are current contract holders would give us an idea whether we should try to submit or look for teaming opportunities. A: You can find all the information on our website (https://s20532.pcdn.co/files/Bids-RFQs-RFPs-Awarded-2016-1.pdf

https://s20532.pcdn.co/files/Bids-RFQs-RFPs-Awarded-2016-1.pdf



Q: I had a question regarding the numbered services and scope of services copied below from the RFQ for As-Needed Services. Are you looking for someone to manage contractors or for an actual contractor/general contractor? 14. Construction Management Services Individual Work Authorizations for professional services may range from small tasks of a few hours, such as developing a cost estimate or a simple exhibit, to small design projects requiring plans, specifications, bidding, and construction administration. A: We are looking for someone to provide professional oversight/construction administration. We are not looking for general contractors. Q: The TAA’s RFQ for As-Needed Professional Services, Section II-Scope of Services on page 2 states that as-needed services will not be funded via FAA AIP or ADOT Aeronautics grants. Section VI-General Information and Instructions, item 14 on page 8 states that TAA has set an aspirational 7% (7% of the dollar value of the contract) DBE participation goal for this contract. Q: Could you please clarify whether or not the 7% DBE participation requirement will apply to contracts that result from this solicitation even though projects will not involve federal funds? A: The aspirational 7% DBE participation goal applies to individual work authorizations that are tied to the main contracts that result from this solicitation. Q: Are dividers or tabs included in the page count? A: As long as there is no writing on those pages they will not count Q: When you mean “no writing,” you mean qualification language, correct? Can we still put contextual language for the name of the divider, such as “Resumes” and “Required Forms?” A: Yes that is correct, and yes you can put contextual language such as “Resumes” and “Required Forms” on the page itself, but makes sure that there is no other language on that one page Q: Per the RFQ, the delivery instructions are to have SOQs delivered via FedEx or UPS, however, our team would like to know if there is an option for us to hand deliver our SOQ, given that we are local to the airport? A: SOQs should be delivered as follows: In Person: SOQ’s can be delivered in-person to 7250 S. Tucson Blvd. Suite 300, Tucson AZ. 85756. Delivery person should contact Debbie Cruz at (520) 573-4831 to gain access to the Administrative Offices. Face masks are required to enter the Airport and the Administrative Offices.


Via UPS or FedEx: SOQ’s can also be sent via UPS or Fed Ex and should be mailed to the following address: TAA Warehouse Attn: Debbie Cruz

2747 E. Airport Drive Building #2 Tucson, AZ. 85756 Make sure the Project Name is clearly indicated on the outside of the box/envelope. Q: For the page limit requirements, does the 20-page maximum (excluding covers, cover letter, and resumes) cover the first professional service category and then 5 additional pages are added for each additional professional service? Or within the 20 pages, limit 5 pages per service if submitting on multiple? A: The page limit is expanded by five pages per additional category. Formatting is at your discretion for each additional category Q: Regarding references, sections A and D on RFQ page 4 request references. Just to clarify, in “Firm Qualifications and Experience” are you requesting three references for each project/client we list? Then provide additional references in Section D, “Client References”?

A: We are looking for a minimum of 3 references per discipline. The Requirement for four (4) additional references listed in Section V,3,D is being deleted by TAA. Q: It is our understanding that this selection process is for specific services. For instance, if we are selected for Airport Engineering, we would go to your list of selected firms and hire a surveyor, Geotech engineer, and testing firm assuming we are doing a pavement project. Is our understanding correct or should we be submitting a team to cover any projects assigned to us as an Airport Engineer?

A: Your understanding is correct…You also have the ability to hire a firm that is not on our list of selected firms to perform this work Q: Regarding the DBE form, Attachment 2 – We understand this is a standard form for TAA. Depending on your response from question 3 above, if we are hiring a team we could fill this out. If we are only submitting for ourselves and we are not DBE we would have nothing to report on this form, correct? A: The DBE commitment from the successful proposers will be included within the terms of the Master Contract itself. This language will identify the commitment to achieving TAA’s aspirational goal or providing evidence of the good faith effort undertaken by the firm of trying to achieve such goal. Each Task Order issued under the Master Agreement will reference and incorporate the DBE goal requirement. A Statement of Proposed DBE Utilization does not need to be submitted as part of the proposer’s SOQ, however a statement


of acknowledgment of TAA’s DBE goal and the proposer’s commitment to achieve that goal must be included in their submittal. Q: Section Order/Layout

RFQ Page 4, Section 3, A, B, C, and D RFQ Page 6, Section 8 Selection Criteria Table for A, B, C, and D I’d like to confirm that my submittal layout is to be in A, B, C, D order. Looks like the B and C sections are reversed in the selection criteria table from the text on page 4. Example: Section B is listed as Experience of Key Personnel on page 6 but Section B is listed as Availability and Commitment of Key Personnel on page 4. (So A, C, B, D vs A, B, C, D) Maybe the order doesn’t matter as long as I have a total of four sections. Just want to make it as easy on the reviewers as possible.

Page 4 Layout Section A Firm Qualifications and experience Section B Availability and Commitment of Key Personnel Section C Experience of Key Personnel Section D Client References

Page 6 Layout Section A Firm Qualifications and experience Section B Experience of Key Personnel Section C Availability and Commitment of Key Personnel Section D Client References

A: We will revise the selection criteria table to match the order on page 4 Revised - Selection Committee to select Respondents are set forth in the following table.

Selection Criteria

Relative Weight

of Selection

Criteria

(Total = 100

points)

(A) Firm Qualifications and Experience 30

(B) Availability and Commitment of Key Personnel to be Assigned to TAA

As-Needed Services 20

(C) Experience of Key Personnel to be Assigned to TAA As-Needed

Services 40

(D) Client References 10


Q: Section D is/is not Included

RFQ Page 4, Section 3 D Client References Confirming client references are included for now (they were deleted from the RFQ in 2016)

A: We are looking for a minimum of 3 references per discipline. The Requirement for four (4) additional references listed in Section V,3,D is being deleted by TAA. Q: Number of SOQs

RFQ Page 5, Section 5 Submission of SOQs Clarify if you would like seven total copies or six. Current text says “One (1) original Five (6) copies”. (And assuming I’ll see an addenda later for submitting by pdf instead of printed copies due to COVID)

A: One (1) original Six (6) copies

Q: Page 5, Forms of SOQ. The RFQ states: Twenty (20) pages to address the SOQ criteria specified in Section V(3) above for the first Professional Services Category of interest. Each additional Professional Services Category of interest must be limited to five (5) pages. Is there certain evaluation requirements for the 5 additional Service Category pages? If so, could you explain what it is? Are these 5 pages per category? A: No. The page limit is expanded by five pages per additional category. Formatting is at your discretion for each additional category Q: Page 5, Submission of SOQ. RFQ states: One (1) original Five (6) copies of the SOQ must be submitted to TAA. Is it 5 or 6 copies? A: One (1) original Six (6) copies Q: Page 5, Submission of SOQ. RFQ states: SOQ submissions must be delivered to the Reception Desk of the TAA Administration Offices, via FedEx or UPS, Tucson International Airport, Third Level, 7250 S. Tucson Boulevard, Suite 300, Tucson, Arizona, 85756 prior to the SOQ submission deadline, and must be addressed to the attention of Debbie Cruz, be sealed, must include the firm name, and “TAA As-Needed Services RFQ”. Is delivery in person not allowed? A: Delivery in person is allowed. In Person: SOQ’s can be delivered in-person to 7250 S. Tucson Blvd. Suite 300, Tucson AZ. 85756. Delivery person should contact Debbie Cruz at (520) 573-4831 to gain access to the Administrative Offices. Face masks are required to enter the Airport and the Administrative Offices.


Q: If you are currently working on the Airfield Safety Enhancement Program – are you precluded from any service category or submitting on this RFP? A: No Q: Is the work authorization of $250K per category or is it for the firm? A: $250k is per firm per year Q: The RFQ states on page 5: “Submissions of SOQs. One (1) original Five (6) copies of the SOQ must be submitted………….” Can you please clarify the number of copies needed in addition to the one (1) original? A: One (1) original Six (6) copies

Q: The RFQ includes Land Planning as one of the professional services categories. Can you please clarify what “land planning” entails in relation to this RFQ (i.e., land use planning, land acquisition, detailed aviation landside planning, etc.)? A: Land Planning could include traditional Land Use Planning or Aviation Planning. We do not anticipate using it for Land Acquisition Services. Q: The RFQ includes Airport IT Infrastructure Consulting as one of the professional services categories. Would this be related to projects such as server replacements, or is it more application-focused such as providing airfield inspection application programs? Does this service category include general IT support for an existing network, or does it involve integration with an existing network in place at the airport? Is this category IT planning only or does it include hardware/software implementation? A: The Airport IT Infrastructure is intended to provide IT professional consulting services including studies, concept design, etc for “Airport” Related IT Infrastructure needs. Examples could include systems such as Access Control, Parking, Common Use Technology, EVIDs, etc. Q: For Section A 1) d, please clarify if you would like three references for each project provided or 3 references total for each service category of interest. A: We are looking for a minimum of 3 references per discipline. The Requirement for four (4) additional references listed in Section V,3,D is being deleted by TAA. Q: Do TAA IT infrastructure initiatives include a need for penetration testing, vulnerability assessments, and PCI compliance? A: No.


Q: What are the hardware/software standards used by TAA for desktop and mobile computing? A: This information will be provided to selected consultants if Task order requires it. Q: Besides network and data storage/retrieval systems, what are the applications/systems that are key to airport operations (e.g., parking management, baggage handling, personnel screening, airport surveillance, ticketing kiosks, etc.)? If any of these systems are vendor specific, can you provide that information? A: Vendor information will be provided to selected consultants if Task Order requires it. Q: Are hardware/software systems (e.g., servers, data storage) hosted at the airport, datacenter, cloud or a combination or these locations? A: This information will be provided to selected consultants if Task Order requires it. Q: Are there any upcoming IT infrastructure for inside/outside plant cabling? A: The Task Order work for Airport IT infrastructure may include cabling. Q: How is IT support currently being handled (e.g., contractor, internal, combination)? What ticketing system is being used for IT support? A: Combination. The ticketing system information will be provided to the selected consultants if Task Order requires it. Q: What are your preferred vendors/manufacturers for hardware/software? A: This information will be provided to the successful consultant if the Task Order requires it.

Pre-Submittal Meeting 1 AS-Needed Professional Services August 26, 2020

PRE-SUBMITTAL CONFERENCE SUMMARY Project No./Name: AS-Needed Professional Services Date: Wednesday August 26, 2020 Time: 10:00 a.m. Location: Via WebEx Funding: TAA Procurement Officer: Debbie Cruz Project Principal: Mike Smejkal SIGN IN AND INTRODUCTIONS 1. See attached Sign-in Sheet for attendees. 2. Debbie Cruz welcomed all attendees and made brief introductions. She indicated that the minutes of the pre-submittal conference will be distributed to all meeting attendees and RFQ holders of record. Further addenda, if any, will be distributed to pre-submittal meeting attendees and firms on the RFQ Holders List. GENERAL INFORMATION

1. TAA intends to award this contract on or about October 2020 and will have a 3 year initial duration. 2. The Professional Services included in this procurement will be funded by TAA funds only. As-needed services will not be funded by FAA AIP or ADOT Aeronautics grants. 3. The Professional Services included in this Request for Qualifications are for development of both non-aeronautical land holdings and traditional airport projects at TIA and Ryan Airfield. The categories of Professional Services are: Land Planning, Appraisal Services, Financial Feasibility/Economic Impact/Modeling, Survey/Mapping, Environmental Screening/Studies/NEPA, Civil Engineering Services (including site/utility development, Traffic Transportation Engineering, and Airfield Engineering), Structural Engineering, Electrical Engineering, Mechanical Engineering, Geotechnical/Materials Testing, Architectural Services, Cost Estimating, Airport IT Infrastructure Consulting and Construction Management Services. 4. TAA shall not be held responsible for any oral instructions. Any changes to this RFQ will be in the form of an addendum, which will be furnished to all registered RFQ holders and pre-submittal meeting attendees. 5. This RFQ does not obligate TAA to award the contract to any firm nor to pay any cost incurred in the proposal process or in the preparation of Statements of Qualifications (SOQs) submitted in response to this RFQ. TAA reserves the right to reject any and all SOQs or to accept any firm which is deemed to be advantageous to the public and TAA. 6. The SOQ and other requested information must be completed, in its entirety, to the best of Respondent’s ability and the Respondent must represent and warrant that all information contained therein is true and correct to the best of Respondent’s knowledge.


7. No representative or agent of the Respondent may contact any member of the staff or Selection Committee, any member or director of TAA or any other agent or consultant of TAA, either directly or indirectly. Questions related to the RFQ or SOQ process may be directed in writing to Debbie Cruz by email at [email protected]. Any communication, or attempted communication, with any person other than Ms. Cruz shall, in the sole discretion of TAA, be grounds for disqualification of the firm. 8. All information received by TAA in response to this RFQ or contained in the SOQs shall be confidential. The SOQs shall be open to public inspection after the contract is awarded and executed by TAA. To the extent the firm designates and TAA concurs, trade secrets and other proprietary data contained in the firm’s SOQ will be kept confidential. 9. Any questions that the Respondents may have about the RFQ or the project should be faxed or emailed to [email protected] by no later than 2:00 p.m. on Wednesday September 9, 2020. TAA will issue the minutes of the pre-submittal conference and written responses to any questions received to all RFQ holders no later than Friday August 28, 2020. TAA will issue a final addendum, if necessary, on Thursday September 10, 2020. 10. DBE. It is the policy of TAA to ensure that Disadvantaged Business Enterprise firms (“DBEs”) have a fair and equal opportunity to participate in TAA's contracts. Specifically, it is the goal of TAA to ensure that, to the extent reasonably possible and consistent with other legal requirements that: (a) DBEs are not discriminated against in the award and administration of TAA's contracts; (b) a level playing field is created on which DBEs can compete fairly for TAA's contracts; and (c) any barriers to the participation of DBEs in TAA's contracts are removed. If a proposer or subconsultant of the proposer are certified as DBE, the work performed by both shall be counted towards meeting the aspirational goal. Any work performed by a non-DBE proposer or subconsultant shall not. TAA has set an aspirational 7% (7% of the dollar value of the contract) DBE participation goal for this contract. The firm must make a "good faith effort" to meet the stated aspirational participation goal. The firm should consult Appendix A of the DBE Regulations for guidance on what constitutes "good faith efforts.” As a matter of responsibility, firms must complete and submit the “Statement of Proposed DBE Utilization” in the form provided, with its submittal, including evidence of good faith effort related to TAA’s goal if the 7% aspirational goal is not met in part or in full. Firms and firms' subcontractor/subconsultant who are submitting as DBEs must be certified DBEs in Arizona in good standing prior to the date submittals are due. TAA recognizes current DBE certifications by the ADOT, City of Phoenix, and City of Tucson. For information regarding DBE firms recognized by TAA, or if you have any questions about TAA's DBE Program, please contact Veronica Ruiz-Ronquillo, TAA DBE Liaison Officer, at 520-573-8100. The successful proposer will be required to submit the following information: (1) the names and addresses of DBE firms that will participate in the contract; (2) a description of the work that each DBE firm will perform; (3) the percentage amount of participation of each DBE firm participating; (4) written documentation of the bidder/proposer’s commitment to use a DBE subcontractor whose participation it submits to meet the aspirational contract goal; and (5) if the proposer cannot meet the aspirational DBE goal in part or in full, evidence of good faith effort undertaken by the proposer as described in Appendix A to 49 CFR Part 26. To count toward meeting a goal, each DBE firm must be certified in a NAICS code applicable to the kind of work the firm would perform on the contract. As a condition of the agreement between the parties, the firm awarded the contract will be required to report DBE participation efforts listing (1) all certified DBE subconsultants who will be working on the


Project, including work performed by firm’s own forces if firm is a DBE and (2) the estimated amount of dollars that will be paid to any DBE subconsultant providing services. This information will be reported on a form to be provided by TAA. In addition, firm must provide written confirmation from each DBE of its participation in the firm’s work. Firm will be required to track all payments to DBEs working on the Project. At the completion of the Project, firm will be required to complete and submit a final certification of payments to DBE firms on a form to be provided by TAA. PROPOSAL REQUIREMENTS 1. Debbie Cruz reminded the firms to carefully review the SOQ requirements described in Section V on page 4. 2. Respondents should review the insurance requirements on page 3 of the RFQ to confirm that they can comply. 3. Reference information to include three (3) names with telephone numbers and email addresses for each category of as-needed services proposing for is required under Section V.3.A.1.d of the RFQ. The requirement for four (4) additional references listed in Section V, 3. D. is being deleted by TAA. Client references provided in the SOQs should not include TAA. 4. Failure on the part of a Respondent to provide any portion of the required documentation may be cause for rejection of the SOQ. In the event of any conflict between any of the SOQ documents, resolution thereof shall be at TAA's sole discretion. 5. SOQs are due on or before 2:00 p.m. local Tucson time on Wednesday September 16, 2020. Due to the current situation regarding COVID, deliveries of the SOQ’s will be as follows: In Person: SOQ’s can be delivered in-person to the Administration Offices located at 7250 S. Tucson Blvd. Suite 300, Tucson AZ. 85756. Delivery person should contact Debbie Cruz at (520) 573-4831 to gain access to the Administrative Offices. Face masks are required to enter the Airport and the Administrative Offices. Deliveries will be timed stamped to record TAA’s receipt of the SOQ. Via UPS or FedEx: SOQ’s sent via UPS or Fed Ex should be mailed to the following address: TAA Warehouse Attn: Debbie Cruz

2747 E. Airport Drive Building #2 Tucson, AZ. 85756 Make sure the Project Name is clearly indicated on the outside of the box/envelope. SOQs submitted after that time may not be accepted. 6. One (1) original and Six (6) copies of the SOQ should be submitted to TAA and should be clearly labeled with the project title and the Respondent’s name and addressed to the attention of Debbie Cruz.


7. SOQs may be withdrawn either personally or by written request any time before the scheduled date and time of receipt. SELECTION PROCESS

1. TAA is conducting a selection process in accordance with the requirements of Title 34 A.R.S. to select three firms to provide Professional Services for the project listed in the RFQ. 1. SOQs from interested firms will be evaluated by an in-house Selection Committee, which will rank the SOQs based on qualifications only. It is the intent of the Authority to select up to three (3) firms in each professional services category. 2. The Selection Committee will prepare a final ranking of firms in each Professional Services category, which will be submitted to the TAA Vice President of Operations and Projects/COO for final review and selection. SCOPE OF WORK

1. Project Principal brief.

DISCUSSION:

The floor was opened to questions and answers and discussion followed. Attendees were reminded that the last day for questions is September 9, 202, and the SOQ due date and time is Wednesday September 16, 2020 by 2:00 p.m. The conference adjourned at 10:00a.m. The above is intended to be a summary of the proceedings as recalled by Debbie Cruz. The proceedings were tape-recorded and the tape is on file in the TAA’s Planning & Engineering Department. cc: File A Q1: Can you post the UPS delivery in the chat Window A: Via UPS or FedEx: SOQ’s can also be sent via UPS or Fed Ex and should be mailed to the following address: TAA Warehouse Attn: Debbie Cruz

2747 E. Airport Drive Building #2 Tucson, AZ. 85756 Make sure the Project Name is clearly indicated on the outside of the box/envelope.


Q2: Can you provide more details on the scope of services for the professional services categories? A: The scope of services will be determined as individual task orders are developed and individual task could range from quick analysis, layouts, etc to full design projects. Q3: Please provide details on Environmental Services? A: Generally this has included, but not limited to, services that are in support of a project such as field studies that can be utilized in coordination with local, state or federal permitting requirements. Q4: Does working on this RFQ preclude a vendor from submitting proposals for future professional services? A: No Q5: Can you expand on services for category 3 – financial/economic/modeling? A: It could include, but not limited to, assistance with developing business plans for development opportunities or impact studies to justify additional development. Q6: Would you mind running through some of the scope for the IT professional services category? Any information you can share about current tech and environment? A: Examples of types of work that we may utilize for the Airport IT infrastructure is study or design work related to Common Use Technology, Parking Management Systems, EVIDs, etc. Q7: Can we get a copy of the RFP? I don’t recall seeing that in the information on the ACC website? A: Please contact Sylvia Granillo @ [email protected] to obtain a copy of the RFQ Q8: Are there any specific projects anticipated for the land planning category? A: No specific projects are identified at this time, but historically this was used to help out with traditional land planning for vacant airport property. Q9: Is there a limit to the number of projects shown in the firm qualifications and experience section? A: No. It just must stay within the page limit. Q10: For the requirement under A.1.b for the "Duration of as-needed services" of project experience, are you looking for project dates (ex. 2017-18) or duration in days/months/etc.? A: Project dates (ex. 2017-18). Q11: Our legal team reviewed the TAA Sample Agreement which indicates that firms services will conform to the “highest professional standards”). Our lawyers have told us this this language makes

mailto:[email protected]


projects uninsurable as there is not a definition for “highest professional standards” and I am sure that is the same for many firms. Generally standard of care language states that services will be performed in a manner consistent with generally accepted practices of the profession undertaken in similar studies in the same geographic area during the same period – that language is insurable. It seems it would not benefit firms or TAA if project work was uninsurable. Is this something that be negotiated? A: This request will be taken into consideration upon award. At this time, we are not inclined to make any changes to our draft contract as provided in the RFQ, but will discuss further with the awarded firm. You are welcome to make this exception in your SOQ. Rest assured you will not be penalized for making this suggestion, nor will your SOQ be deemed unacceptable. Once a company is awarded the work, we will have individual conversations with each to clarify any exceptions they suggested before fully executing the Contract. Q12: Would other specific services, such as pavement management, go through its own specific RFQ process? A: Pavement Management Systems are not included in this scope. TAA procures this through a separate RFQ as the $250,000 annual cap is exceeded for that type of work. Q13: Under Civil category, what if we need survey, Geotech and structural engineering services to complete final design? Will the Airport provide the names from the survey or geotech categories to be utilized on the civil task orders? If not, should we include the subconsultant firms to provide these services to assist with final design under our proposal? A: The subconsultants will be discussed as the scope is developed for an individual task order. We do not need this submittal to include multiple subconsultants. Q14: Can you provide a more detailed scope for the Cost Estimating services that you anticipate as part of this contract? A: We generally use this to help develop costs for our budgeting and capital planning. So could be simple cost square foot estimates but it could also be detailed estimating based on plans. Q15: Would wayfinding/signage fall under #11 - architectural services? A: We do not anticipate utilizing a wayfinding/signage specialist for specific tasks under this contract. If an individual task order ends up having some wayfinding as it relates to a design project then it could potentially fall in the architectural services. Q16: Should we include a list of our firm's capabilities in the categories that we want to be considered for? The categories are so broad and we want to be more specific. A: Provide as much information that is necessary to describe your firm’s capabilities in the category you wish to apply for. Please remember to check the appropriate boxes on Attachment 3 – Professional Services Categories of the RFQ.


Q17: For the Architectural Services Category is TAA wanting the Architect Prime to include sub consultants i.e. mechanical, plumbing, electrical, structural? A: The subconsultants will be discussed as the scope is developed for an individual task order. We do not need this submittal to include multiple subconsultants. Q18: Can you provide more details on the scope of services for the electrical engineering category? A: Load calculations and analysis of existing systems, simple designs, LED conversions. Q19: Section 5 on page 5 of the RFQ states “One (1) original Five (6) copies of the SOQ must be submitted to TAA.” Can you clarify if five or six copies are required? Are you willing to accept submittals electronically due to the ongoing pandemic? A: One (1) original Six (6) copies Q20: Is there a plan to move to digital SOQ submissions in the future? Hard copy submissions are comparatively rare. A: Digital SOQ submissions are used, but for this project we are requesting hard copies. Q21: Regarding the projects shown in firm qualifications and experience section, are we to list three references for each project? A: We are looking for a minimum of 3 references per discipline. The Requirement for four (4) additional references listed in Section V,3,D is being deleted by TAA. Q22: Can you confirm that the page limit is 20 pages with five additional pages added to the maximum page limit for each additional discipline pursued? For example, for six total categories, the maximum page limit is 45 pages? A: The page limit is expanded by five pages per additional category. Formatting is at your discretion for each additional category Q23: Does TAA provide a resource for firms to find DBE team members? A: The list of firms eligible to meet the aspirational DBE goal is located on the ADOT AZUTRACS website. The website address is https://utracs.azdot.gov/search. Q24: We were recently awarded a contract with TAA; are we precluded from this RFP by virtue of that award? A: No Q25: Should DBE firms apply individually or be part of team? There was a comment made earlier "don't bother putting together a full team with subs..."

https://utracs.azdot.gov/search


A: DBE firms are encouraged to submit in any capacity – “prime” consultant or sub. This initial process is to contract directly with a firm and not a review of a team they may bring together for a special task order. Therefore, it may be more advantageous for a DBE firm to submit as the “prime” if provide that particular discipline. Q26: When do you expect to send out the meeting minutes/first addendum? A: Meeting minutes/first addendum will be sent out Friday August 28, 2020 Q27: How soon after this has been awarded would task orders come out and firms be able to start work? A: The contract will become active October 1st. Some task orders will follow immediately after that but others may not be utilized for many months afterwards. Q28: Where should electronic PDF submissions be submitted? A: We are not accepting electronic PDF’s, please mail in or drop off your SOQ’s Q29: The RFQ states the maximum page size be no larger than 8.5 x 11, does the Authority have a preference on the orientation such as landscape or portrait? A: TAA has no preference. Q30: Can you please confirm the delivery address for both in person and UPS/FedEx submission is as listed in Section V, #5? A: In Person: SOQ’s can be delivered in-person to 7250 S. Tucson Blvd. Suite 300, Tucson AZ. 85756. Delivery

person should contact Debbie Cruz at (520) 573-4831 to gain access to the Administrative Offices. Face masks are required to enter the Airport and the Administrative Offices. Via UPS or FedEx: SOQ’s can also be sent via UPS or Fed Ex and should be mailed to the following address: TAA Warehouse Attn: Debbie Cruz

2747 E. Airport Drive Building #2 Tucson, AZ. 85756 Make sure the Project Name is clearly indicated on the outside of the box/envelope.

Q31: Can engineering firms act as prime for this response? A: Engineering firms should select the category they want to pursue. Q32: Mr. Smejkal has routinely stated that subs are not required. Please describe in more detail how we are to incorporate DBEs in our SOQ and on our team when the individual projects are unknown at this time. There is a form in the RFQ packet that is to be included with our SOQs.


A: The DBE commitment from the succesful proposers will be included within the terms of the Master Contract itself. This language will identify the commitment to achieveing TAA’s aspirational goal or providing evidence of the good faith effort undertaken by the firm of trying to achieve such goal. Each Task Order issued under the Master Agreement will reference and incorporate the DBE goal requirement. A Statement of Proposed DBE Utilization does not need to be submitted as part of the proposer’s SOQ, however a statement of acknowlegment of TAA’s DBE goal and the proposer’s commitment to achieve that goal must be included in their submittal. Q33: When should we expect the addendum? A: Meeting minutes/first addendum will be sent out Friday August 28, 2020 Q34: Does TAA have specific sustainability goals with their projects or how important is sustainable design to TAA? A: We do not have specific goals at this time but we do embrace sustainability and look for ways to include in projects. Q35: Can the TAA logo be used in the cover and org chart pieces of the SOQs? A: Yes Q36: Regarding structural engineering, what is the expected scope? A: Examples of previous scopes have been analysis of existing building systems ability to accept new loads (i.e. new equipment on floors), simple foundation designs, temporary structural shoring, etc. Q37: For the DBE requirements, can you please let us know how we should fill out the DBE Utilization Form? A: See response to Question 32 Q38: Can you provide a list of firms that were selected for each category the last time the TAA procured this contract. A: This is provided on our website https://s20532.pcdn.co/files/Bids-RFQs-RFPs-Awarded-2016-1.pdf

Q39: Section V item #2 of the RFP says PDF's are acceptable, can you please clarify? A: We are not accepting electronic PDF’s, please mail in or drop off your SOQ’s Q40: Last day to submit questions is September 9, is that by a certain time? A: Last day to submit questions is by 2:00 p.m. Wednesday September 9.


Tucson Airport Authority

7250 S. Tucson Blvd, Ste. 300

Tucson, AZ 85756

(520) 573-8100

Date: August 26, 2020 Time: 10:00 AM Location:

PHONE

Mike Smejkal TAA (520) 573-4856 [email protected]

Victor Palma TAA (520) 573-4853 [email protected]

Eder Delgadillo TAA (520) 573-4841 [email protected]

Veronica Ruiz-Ronquillo TAA (520) 573-4892 [email protected]

Adele Edwards TAA (520) 573-4843 [email protected]

Debbie Cruz TAA (520) 573-4831 [email protected]

Kathy Myers TAA (520) 573-4823 [email protected]

Kumar Deep Sharma 22nd Century Technologies Inc.

Adam Brill Abacus Project Management [email protected]

Jen Crane Adams and Associates Engineers [email protected]

Donna Swibold Advantech Facility Design [email protected]

Ian Regan Advantech Facility Design [email protected]

Rob Brethauer AERO Systems Engineering [email protected]

Jeff Cordell Affiliated Engineers, Inc. [email protected]

NAME ORGANIZATION EMAIL ADDRESS

ATTENDANCE SIGN IN SHEET

AS-NEEDED PROFESSIONAL SERVICES - 2020

Pre-Submittal Conference

TAA Boardroom

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Jeffrey Flemming AIA - ADM Group [email protected]

Karl McGrath Airbiz

Monty Wade Applied Pavement Technology [email protected]

Jason Musselman Armstrong Consultants [email protected]

Mayra Brown Birdi Systems, Inc. [email protected]

Calvin Trudeau BNP Associates [email protected]

Nick Miller BNP Associates [email protected]

Rion Bowers Bowers Environmental Consulting, LLC [email protected]

Lauren Breckenridge Breckenridge Group Architects Planners [email protected]

Patti Harburg-Petrich Buro Happold [email protected]

Barbie Schalmo C&S Companies [email protected]

David Sperling C&S Companies [email protected]

Lance McIntosh C&S Engineers [email protected]

Lori Richardson C&S Engineers, Inc. [email protected]

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Karlen Beitman CBRE [email protected]

Steve Parent CBRE [email protected]

Clark Hochstein CEI [email protected]

Leigh-Anne Harrison CHASSE Building Team [email protected]

Matt Quick Coffman Associates [email protected]

Adeline Yaiva Consultant Engineering, Inc. [email protected]

Carla Silvernale Consultant Engineering, Inc. [email protected]

Jackie Green Consultant Engineering, Inc. [email protected]

Eryn Scannell CORE Construction [email protected]

Ryan Knapp CORE Construction [email protected]

Molly Milne Corgan [email protected]

Claire Schuster Cotter Consulting [email protected]

Doug Blanchard Cotter Consulting, Inc. [email protected]

Michelle Kelly Cumming [email protected]

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Mary Darling Darling Geomatics [email protected]

Duane Dana Dibble Engineering [email protected]

Heather Brown Dibble Engineering [email protected]

Maria Mejia Dibble Engineering [email protected]

Ryan Toner Dibble Engineering [email protected]

Sandra Kukla DWL Architects [email protected]

Lorin Brown DWL Architects + Planners, Inc. [email protected]

Jeff Covert Environmental Science Associates [email protected]

Neal Wolfe Environmental Science Associates [email protected]

Jean Tracz EPS Group [email protected]

Jeffi Stine EPS Group [email protected]

Marcos Souza EXP US Services [email protected]

Anthonty Zamerlan Gannett Fleming Inc. [email protected]

Callijah Chadwick Gannett Fleming Inc. [email protected]

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Jaimee Robinson Gannett Fleming Inc. [email protected]

Jason Frank Garver LLC [email protected]

Neil Gabrielson Garver USA [email protected]

Benjamin Ayers Gensler [email protected]

Sarah Hatcher Gensler [email protected]

Tiffany Gorrell GLHN [email protected]

Sedona Scheopner GLHN Architects & Engineers, Inc. [email protected]

Kara Lehmann Gordley Group [email protected]

Teresita Finch Gordley Group [email protected]

Ryan Volin Graphic Impact [email protected]

Brent Kirkman HDR [email protected]

Lauren Mrowiec HDR [email protected]

Maher Salah HDR [email protected]

Nicole Roy HDR [email protected]

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Deborah Blevins HDR Engineering, Inc. [email protected]

Justin Wortman HOK [email protected]

Lee Underwood Horrocks Engineers [email protected]

Pete McGhee IMEG [email protected]

Kristen Howard IMEG Corp. [email protected]

Claire Marshall Jacobs Engineering Group [email protected]

Rick Griffin Jacobsen Daniels [email protected]

Taylor Michaels Kimley-Horn [email protected]

Mike Norby Kimley-Horn [email protected]

Lance Enyart LEA Architects [email protected]

Stephanie Bishop Lean Engineering [email protected]

Bob Clements Line and Space, LLC. [email protected]

Thomas Hannett Link Technologies [email protected]

Cory Killpack LSW Engineers [email protected]

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Rebecca Martinez M3 Engineering [email protected]

David McIntyre McIntyre Environmental LLC [email protected]

Molly Cerasoli Mead & Hunt [email protected]

Jon Faucher Mead & Hunt, Inc. [email protected]

Mitch Hooper Mead & Hunt, Inc. [email protected]

Scott Van Gompel Mead & Hunt, Inc. [email protected]

Sarah Betts MWG Structural Engineers [email protected]

Warrant White MWG Structural Engineers [email protected]

Crystal Tarverdian Ninyo & Moore [email protected]

Mark Murphy NV5 [email protected]

Mark Haberer Parkhill, Smith & Cooper, Inc. [email protected]

Paul Hendricks Paul Hendricks Real Estate Appraisal & Consulting [email protected]

Antigone Spiker Psomas [email protected]

Alexandra Garner Quality Testing [email protected]

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Shekhar Shah Quality Testing LLC [email protected]

Jeff Moak Red Brick Consulting [email protected]

Rick Slankard Red Brick Consulting [email protected]

Kevin Perko Rick Engineering [email protected]

Josh Marks Rider Levett Bucknall [email protected]

Marci Utakis Rider Levett Bucknall [email protected]

Michaela Long Riley Engineering [email protected]

Ronson Chee Riley Engineering [email protected]

Debbie Roberts RMH Group [email protected]

Joe Jackson RS&H [email protected]

Roddy Boggus RS&H [email protected]

Steve Stroh RS&H [email protected]

Dana Wilson SCS Engineers [email protected]

Iain Olness SCS Engineers [email protected]

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Scott Feltheim SDG Architecture LLC [email protected]

Vasanth Shenoy Shenoy Analytics [email protected]

Rick Solis Solis Engineering [email protected]

Bridgette Blair Speedie & Associates, Inc. [email protected]

Kayla Chan Stantec Consulting [email protected]

Mark Koester Stantec Consulting [email protected]

Jim Wright Stantec Consulting Service Inc. [email protected]

Jennifer Patronski Structural Concepts, Inc. [email protected]

Marybeth Bunker Swanson Rink [email protected]

Neely Smith SWCA [email protected]

Eleanor Gladding SWCA Environmental Consultants [email protected]

Jen Crawford Syska Hennessy [email protected]

Tiffany Johnson T.Y. Lin International [email protected]

Sue Winslow Tela Vuota [email protected]

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Derek Koller Terracon Consultants, Inc. [email protected]

Chris Kinn Terranext [email protected]

Chintan Jhaveri TRACE Consulting [email protected]

Jennifer Frost Vanir Construction Management [email protected]

Dan Huffman Vigilant Technologies [email protected]

Leslie Watson Watson Environmental [email protected]

Randy Harris Western Technologies Inc. [email protected]

Tami Griffin Western Technologies Inc. [email protected]

Kimberly Otero Westland Resources [email protected]

Vanessa Martinez Westland Resources [email protected]

Pam Lentini WHPacific-NV5 [email protected]

Jose Aguilar WSP USA [email protected]

Rosa Olivas WSP USA [email protected]

Thomas Lyon WSP USA [email protected]

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Dave Hopkins Air Transport Business [email protected]

Ryan Schoenhoft

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notice to all proposers addendum no. 1 to the ... - fly … · 7250 south tucson boulevard, suite...

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