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Notice of Funding Opportunity for Fiscal Year 2019

U.S. DEPARTMENT OF STATE

U.S. EMBASSY PORT LOUIS PUBLIC AFFAIRS SECTION Notice of Funding Opportunity

Funding Opportunity Title: Public Affairs Section (PAS) of the U.S. Embassy to Mauritius

and Seychelles Annual Program Statement

Funding Opportunity Number: S-MP100-19-GR001

Date Opened: March 6, 2019

Deadline for Applications: July 1, 2019

CFDA Number: 19.040 – Public Diplomacy Programs

Maximum for Each Award: US $5,000 Minimum for Each Award: US $1,000

A. PROGRAM DESCRIPTION

The Public Affairs Section (PAS) of the Embassy of the United States of America to

Mauritius and Seychelles is pleased to announce a funding opportunity through the Public

Diplomacy Small Grants Program. This document outlines our funding priorities based on

availability of funds, the strategic themes we have identified for this Notice of Funding

Opportunity (NOFO), and the procedures for submitting requests for funding. Please follow all instructions below carefully.

Purpose of Small Grants: PAS Port Louis invites proposals from non-governmental

organizations in the Republic of Mauritius and the Republic of Seychelles for programs

that highlight shared values and promotes bilateral cooperation between the Republic of

Mauritius, the Republic of Seychelles and the United States of America. All programs must

include a U.S. element that will promote increased understanding of U.S. policy and

perspectives.

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Priority Program Areas:

Our two priority areas under this NOFO are:

Voter Education

Entrepreneurship and Innovation

Priority Area 1: Voter Education

The Embassy of the United States of America to Mauritius and Seychelles seeks proposals

that will expand the voter and civic education of citizens of the Republic of

Mauritius/Republic of Seychelles. The objective is to support democracy in the Republic of

Mauritius/Republic of Seychelles by increasing voter turnout, especially young/first-time

voters, women, and underserved communities for the next parliamentary/presidential

elections.

Priority Area 2: Entrepreneurship and Innovation

The Embassy of the United States of America to Mauritius and Seychelles seeks proposals

in entrepreneurship and innovation that will help (1) create jobs in Mauritius/Seychelles,

(2) bridge the gap between the educational system and the job market, (3) unleash the

creative and innovative potential of citizens of Mauritius and Seychelles, especially

university-age youth, women, and underserved communities, (4) promote innovation in

emerging technologies like blockchain and technologies related to 5G, and (5) strengthen economic ties with the United States, including trade and foreign direct investment.

Participants and Audiences:

All proposals should clearly indicate their intended participants and audiences.

The following types of programs are not eligible for funding:

Programs relating to partisan political activity

Activities that do not contain a distinctly U.S. perspective

Development projects/programs

Infrastructure/Construction programs

Individual scholarships

Personal development

Programs that support specific religious activities

Fund-raising campaigns

Lobbying for specific legislation or programs

Scientific research

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Programs intended primarily for the growth or institutional development of the

organization

Programs that duplicate existing programs

Social travel/visits

Venture capital

For-profit endeavors

Authorizing legislation, type and year of funding: The source of funding is FY2019

Public Diplomacy Funding.

B. FEDERAL AWARD INFORMATION

Award amounts: Awards may range from a minimum of $1,000 to a maximum of $5,000

Type of Funding: Fiscal Year 2019 Public Diplomacy Funding Anticipated program start date: October 2019

This notice is subject to availability of funding.

Funding Instrument Type: Grant or Fixed Amount Award

Program Performance Period: Proposed programs must be completed in 6-8 months.

C. ELIGIBILITY INFORMATION

1. Eligible Applicants

PAS encourages applications from Mauritian and Seychellois:

Registered not-for-profit organizations, including think tanks and civil society/non-

governmental organizations with programming experience

For-profit or commercial entities, governmental organizations and individuals are not

eligible to apply.

2. Cost Sharing or Matching

Cost sharing is not required.

3. Other Eligibility Requirements

An organization may submit more than one proposal.

In order to be eligible to receive an award, all organizations must have a Data Universal

Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration

on http://www.SAM.gov. Please see Section D.3 for information on how to obtain these

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registrations. Individuals are not required to have a DUNS number or be registered in

SAM.gov.

D. APPLICATION AND SUBMISSION INFORMATION

1. Application Package

Application forms required below are available

at https://www.grants.gov/web/grants/forms.html

2. Content and Form of Application Submission

Please follow all instructions below carefully.

Proposals that do not meet the requirements of this announcement or fail to comply with

the stated requirements will be ineligible.

Content of Application

Please ensure:

The proposal clearly addresses the goals and objectives of this funding opportunity

All documents are in English

All budgets are in USD

All pages are numbered

The following document is required:

1. Mandatory application forms

SF424A(Budget Information for Non-Construction programs) at

https://www.grants.gov/web/grants/forms/sf-424-

family.html#sortby=1 (please download form to your computer in .pdf format and

complete it)

SF424B(Assurances for Non-Construction programs) at

https://www.grants.gov/web/grants/forms/sf-424-family.html#sortby=1

(please download form to your computer in .pdf format and complete it)

Note on SF424B:

The SF-424B is required only for those applicants who have not registered in SAM.gov

or recertified their registration in SAM.gov since February 2, 2019 and completed the online representations and certifications.

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2. Summary Cover sheet: Cover sheet stating the applicant name and organization,

proposal date, program title, program period-proposed start and end date, and brief purpose of the program.

3. Proposal (three pages maximum): The proposal should contain sufficient

information that anyone not familiar with it would understand exactly what the

applicant wants to do. You may use your own proposal format, but it must include

all the items below.

Proposal summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.

Introduction to the organization applying: A description of past and present

operations, showing ability to carry out the program, including information on all

previous grants (if any) from the U.S. Embassy and/or U.S. government agencies.

Problem statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed.

Program goals and objectives: The goals describe what the program is intended

to achieve. What aspect of the relationship between the U.S. and the Republic of

Mauritius/the Republic of Seychelles will be improved? The objectives refer to the

intermediate accomplishments on the way to the goals. These should be achievable

and measurable.

Program activities: Describe the program activities and how they will help achieve

the objectives.

Program methods and design: A description of how the program is expected to work to solve the stated problem and achieve the goal.

Proposed program schedule: The proposed timeline for the program

activities. Include the dates, times, and locations of planned activities and events.

Key personnel: Names, titles, roles and experience/qualifications of key personnel

involved in the program. What proportion of their time will be used in support of

this program?

Program partners: List the names and type of involvement of key partner

organizations and sub-awardees.

Program monitoring and evaluation plan: This is an important part of successful

grants. Throughout the time-frame of the grant, how will the activities be monitored

to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?

Future funding or sustainability: Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.

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4. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a

separate sheet of paper to describe each of the budget expenses in detail. See

section H. Other Information: Guidelines for Budget Submissions below for further

information.

5. Attachments (suggested examples):

1-page CV or resume of key personnel who are proposed for the program

Letters of support from program partners describing the roles and responsibilities of each partner

Official permission letters, if required for program activities

Required Registrations:

All organizations applying for grants must obtain these registrations. All are free of charge:

Unique Identifier Number from Dun & Bradstreet (DUNS number)

NCAGE/CAGE code

SAM.gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS application: Organizations must have a Data Universal Numbering System (DUNS)

number from Dun & Bradstreet, if your organization does not have one already, you may

obtain one by calling 1-866-705-5711 or

visiting http://fedgov.dnb.com/webform/displayHomePage.do;jsessionid=81407B1F03F2BDB123DD47D19158B75F. http://fedgov.dnb.com/webform

NCAGE application: Application page here

Instructions for the NCAGE application

process: https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

For help from within the U.S., call 1-888-227-2423

For help from outside the U.S., call 1-269-961-7766 Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto: https://www.sam.gov. SAM registration must be renewed annually.

Submission Dates and Times

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Applications may be submitted for consideration at any time before the closing date of

Monday, July 1, 2019. No applications will be accepted after that date.

Funding Restrictions

Infrastructure/construction

Development projects/programs

Individual scholarships

Personal development

Social travel/visits

Gifts or prizes

Alcohol

Food and drink not directly related to the program outcome

Venture capital

For-profit endeavors

All application materials must be submitted by email (.pdf or .doc formats only, not iCloud) to portlouispas@gmail.com.

E. APPLICATION REVIEW INFORMATION

1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined

below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.

Organizational capacity and record on previous grants: The organization has expertise

in its stated field and PAS Port Louis is confident of its ability to undertake the program. This includes a financial management system and a bank account.

Quality and feasibility of the program idea: The program idea is well developed, with

details about how program activities will be carried out. The proposal includes a

reasonable implementation timeline.

Goals and objectives: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

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Embassy priorities: Applicant has clearly described how stated goals are related to and

support U.S. Embassy priority areas and target audiences outlined in section A.

Budget: The budget justification is detailed. Costs are reasonable in relation to the

proposed activities and anticipated results. The budget is realistic, accounting for all

necessary expenses to achieve proposed activities.

Monitoring and evaluation plan: Applicant demonstrates it is able to measure program

success against key indicators and provides milestones to indicate progress toward goals

outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.

Sustainability: Program activities will continue to have positive impact after the end of the program.

2. Review and Selection Process

A Grants Review Committee will evaluate all eligible applications.

3. FAPIIS

For any Federal award under a notice of funding opportunity, if the Federal awarding

agency anticipates that the total Federal share will be greater than the simplified

acquisition threshold on any Federal award under a notice of funding opportunity may

include, over the period of performance (see §200.88 Simplified Acquisition Threshold),

this section must also inform applicants:

i. That the Federal awarding agency, prior to making a Federal award with a total amount

of Federal share greater than the simplified acquisition threshold, is required to review and

consider any information about the applicant that is in the designated integrity and

performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);

ii. That an applicant, at its option, may review information in the designated integrity and

performance systems accessible through SAM and comment on any information about itself

that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;

iii. That the Federal awarding agency will consider any comments by the applicant, in

addition to the other information in the designated integrity and performance system, in

making a judgment about the applicant’s integrity, business ethics, and record of

performance under Federal awards when completing the review of risk posed by

applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.

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F. FEDERAL AWARD ADMINISTRATION INFORMATION

1. Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and

administered by the Grants Officer. The assistance award agreement is the authorizing

document and it will be provided to the recipient for review and signature by email. The

recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide

any additional future funding. Renewal of an award to increase funding or extend the

period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the

U.S. government, nor does it commit the U.S. government to pay for costs incurred in

the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: Payments will be made in at least two installments, as needed to carry out the program activities.

Organizations whose applications will not be funded will also be notified via email.

2. Administrative and National Policy Requirements

Terms and Conditions: Before submitting an application, applicants should review all the

terms and conditions and required certifications which will apply to this award, to ensure

that they will be able to comply. These include:

2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard

Terms and Conditions, all of which are available at: https://www.state.gov/m/a/ope/index.htm.

Note the U.S Flag branding and marking requirements in the Standard Terms and

Conditions.

3. Reporting

Reporting Requirements: Recipients will be required to submit financial reports and

program reports. The award document will specify how often these reports must be submitted.

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G. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact the

Public Affairs Section of the U.S. Embassy at portlouispas@gmail.com with subject line: PAS NOFO 2019.

Note: We do not provide any pre-consultation for application related questions that are

addressed in the NOFO. Once an application has been submitted, State Department officials

and staff — both in the Department and at embassies overseas — may not discuss this

competition with applicants until the entire proposal review process is completed.

H. OTHER INFORMATION

Guidelines for Budget Justification

Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who

will be working directly for the applicant on the program, and the percentage of their time

that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required

for the program, which has a useful life of more than one year (or a life longer than the

duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices,

that are needed for the program. If an item costs more than $5,000 per unit, then put it in

the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a

contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do

not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs: These are costs that cannot be linked directly to the program activities,

such as overhead costs needed to help keep the organization operating. If your

organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in

the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA

may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

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“Cost Sharing” refers to contributions from the organization or other entities other than the

U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.

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General Guidance on SF424 Forms

It is strongly recommended that applicants submit grant applications using

Microsoft Office products. If applicants do not have access to Microsoft Office products,

PDF files may be submitted. If an applicant uses a file format other than Microsoft Office or

PDF, the application may be unreadable.

Required Application Documents

The documents discussed below are what we commonly request in our program announcements.

SF-424—Application for Federal Assistance Instructions to Complete the Form

The SF-424—Application for Federal Assistance collects basic information on the applicant,

the proposed project, the funding amount requested, and information about the

announcement to which you are applying. The form must be completed online and

signed by the Authorized Organization Representative. Below please find instructions

on how to complete each of section of the form.

Item #1—Type of Submission: Select “Application.”

Item #2—Type of Application: Select “New.”

Item #3 - #4—Date Received/Applicant Identifier: Leave blank.

Item #5a - #5b—Federal Entity Identifier/Federal Award Identifier: Leave blank.

Item #6 - #7—Date Received by State/State Application Identifier: Leave blank.

Item #8—Applicant Information:

8a – Input your organization’s legal name.

8b – International organization: Enter “44-4444444.”

8c – Enter your organization’s UEI number (this is a nine-digit number, previously referred

to as a DUNS number).

8d – Enter your organization’s address including country.

8e – If applicable, enter the name of a department or division in your organization that will

coordinate the proposed activities.

8f – Name of the project person to contact about this application. It is a best practice that this person not be listed as the authorized representative on this form.

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Item #9—Type of Applicant: Please select all that apply.

Item #10—Name of Federal Agency: Leave as written; it is completed for you.

Item #11—Catalog of Federal Domestic Assistance Number and Title: Leave as

written; it is completed for you.

Item #12—Funding Opportunity Number and Title: Leave as written; it is completed

for you.

Item #13—Competition Identification Number and Title: Leave as written; it is completed for you.

Item #14—Areas Affected by Project: Attach a one-page document listing the city(ies)

and country(ies) where your organization proposes to perform its proposed activities.

Item #15—Descriptive Title of Applicant’s Project: Enter a brief (one-sentence or less)

descriptive title of your project.

Item #16—Congressional Districts

16a – Applicant: International Organization: Enter “00-000.”

16b – Program/Project:

International Program (outside the U.S.): Enter “00-000.”

Item #17—Proposed Project: Enter the proposed start date and end date (MM/DD/YYYY) of your project. Actual dates will be negotiated if selected for funding.

Item #18—Estimated Funding

18a – Enter the amount of funding your organization is requesting from the Embassy of the United States of America to Mauritius and Seychelles (Federal funding).

18b – Enter the amount of any Non-Federal (e.g. non-U.S. Government) resources that will

be used to support the project. This includes cost sharing and matching.

18c-d –U.S. Organization: N/A

18e – Enter any other funding for the project that does not fit into the 18b-18d categories,

if applicable. Otherwise leave blank or input “0.00.”

18f – If you anticipate any income to be generated by this project (i.e. registration fees) input that information here, if applicable.

18g – Total all the numbers from 18a-18f

Item #19—Is Application subject to Review by State Under Executive Order 12372 Process? Select “c. Program is not covered by E.O. 12372.”

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Items #20—Is Applicant Delinquent of any Federal Debt. Do you owe the U.S.

government money? Please select Yes/No. If yes, please provide an explanation.

Item # 21 – Authorized Representative: By checking box 21 and signing the SF-424—

Application for Federal Assistance, the authorized representative certifies that the

information in the SF-424 form is complete and accurate to the best of the representative’s

knowledge and that the representative agrees to comply with the required assurances and

certifications. Please provide the name, contact information, and signature of the

authorized representative. The governing body of the applying organization must have

specifically documented the designation for an authorized representative to submit an

application for funding to the U.S. Government. PLEASE NOTE: It is a best practice to

have the SF-424 signed by the Authorizing Official who would sign an ensuing award

document for the applying organization. It is also a best practice this person not be

the same person listed as the point of contact on line “8f” of this form.

SF-424A—Budget Information—Non-Construction Programs Instructions to Complete the Form

The SF-424a—Budget Information—Non-Construction Program provides information on

the applicant’s financial plan for carrying out the proposed project. The form must be

completed online. A more detailed budget will be submitted through the Budget

Narrative portion of the application. We recommend that applicants prepare their

Budget Narrative and then complete the SF-424a form.

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Section A—Budget Summary

Line #1:

Column (a)—Grant Program Function or Activity: Input “Office of Assistance Coordination”

Column (b)—Catalog of Federal Domestic Assistance No: Input “19.040”

Column (c)—Estimated Unobligated Funds, Federal: Leave Blank

Column (d)—Estimated Unobligated Funds, Non-Federal: Leave Blank

Column (e)—New/Revised Budget, Federal: Enter the amount of Federal funding your

organization is requesting.

Column (f)—New/Revised Budget, Non-Federal: Enter the amount of Non-Federal (e.g. non-U.S. Government) funds that will be used to support the project.

Column (g)—New/Revised Budget, Total: Enter the total of Column E and Column F.

Lines #2-4, Columns (a)-(g): Leave Blank

Line #5:

Column (c)—Estimated Unobligated Funds, Federal: Input “$0.00.”

Column (d)—Estimated Unobligated Funds, Non-Federal: Input “$0.00.”

Column (e)—New/Revised Budget, Federal: Enter the amount from Line #1, Column (e)

Column (f)—New/Revised Budget, Non-Federal: Enter the amount from Line #1, Column (f).

Column (g)—New/Revised Budget, Total: Enter the amount from Line #1, Column (g).

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Section B—Budget Categories

Line #6—Object Class Categories:

Column (1)—Grant Program, Function, or Activity: Input “Office of Assistance Coordination.”

Column (2)–(4)—Grant Program, Function, or Activity: Leave Blank

Column (5)—Total: Leave Blank.

Line #6.a—Personnel:

Column (1): Input the total Federal Request and Non-Federal Request from the

“Personnel” category in the Budget Summary section of your Budget Narrative.

Column (2)-(4): Leave Blank

Column (5): Enter the amount from 6.a, Column 1.

Line #6.b—Fringe Benefits:

Column (1): Input the total Federal Request and Non-Federal Request from the ‘Fringe

Benefit’ category in the Budget Summary section of your Budget Narrative.

Column (2)-(4): Leave Blank

Column (5): Enter the amount from 6.b, Column 1.

Line #6.c—Travel:

Column (1): Input the total Federal Request and Non-Federal Request from the “Travel” category in the Budget Summary section of your Budget Narrative.

Column (2)-(4): Leave Blank

Column (5): Enter the amount from 6.c, Column 1.

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Line #6.d—Equipment:

Column (1): Input the total Federal Request and Non-Federal Request from the

“Equipment” category in the Budget Summary section of your Budget Narrative.

Column (2)-(4): Leave Blank

Column (5): Enter the amount from 6.d, Column 1.

Line #6.e—Supplies:

Column (1): Input the total Federal Request and Non-Federal Request from the “Supplies” category in the Budget Summary section of your Budget Narrative.

Column (2)-(4): Leave Blank

Column (5): Enter the amount from 6.e, Column 1.

Line #6.f—Contractual:

Column (1): Input the total Federal Request and Non-Federal Request from the

“Contractual” category in the Budget Summary section of your Budget Narrative.

Column (2)-(4): Leave Blank

Column (5): Enter the amount from 6.f, Column 1.

Line #6.g—Construction:

Column (1): Input “$0.00.”

Column (2)-(4): Leave Blank

Column (5): Input “$0.00.”

Line #6.h—Other:

Column (1): Input the total Federal Request and Non-Federal Request from the “Other”

category in the Budget Summary section of your Budget Narrative.

Column (2)-(4): Leave Blank

Column (5): Enter the amount from 6.h, Column 1.

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Line #6.i—Total Direct Charges:

Column (1): Enter the total of Lines # 6.a thru #6.h in Column 1.

Column (2)-(4): Leave Blank

Column (5): Enter the amount from 6.i, Column 1.

Line #6.j—Indirect Charges:

Column (1): Input the total Federal Request and Non-Federal Request from the “Indirect

Charges” category in the Budget Summary section of your Budget Narrative.

Column (2)-(4): Leave Blank

Column (5): Enter the amount from 6.j, Column 1.

Line #6.k—TOTALS:

Column (1): Enter the total of Lines #6.i thru #6.j in Column 1.

Column (2)-(4): Leave Blank

Column (5): Enter the amount from 6.k, Column 1.

Line #7—Program Income:

Column (1): Input “$0.00.”

Column (2)-(4): Leave Blank

Column (5): Input “$0.00.”

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Section C—Non-Federal Resources

Line #8:

Column (a)—Grant Program: Input “Office of Assistance Coordination.”

Column (b)—Applicant: Enter total from Section A, Line #1, Column (F).

Columns (c) & (d): Leave Blank.

Column (e)—Totals: Enter amount from Section C, Line#8, Column (b).

Lines #9-11, Columns (a)-(e): Leave Blank

Line #12:

Column (b)—Applicant: Enter amount from of Section C, Line #8, Column (b)

Columns (c) & (d): Leave Blank.

Column (e)—Totals: Enter amount from of Section C, Line #8, Column (b)

Section E—Budget Estimates for Federal Funds Needed for Balance of the Project

Leave this entire section blank.

Section F—Other Budget Information

Line #21—Direct Charges: Use this space to explain amounts for individual direct object

class cost categories that may appear to be out of the ordinary or to explain details.

Line #22—Indirect Charges: Enter the type of indirect rate (provisional, predetermined,

final, or fixed) that will be in effect during the funding period, the estimated amount of the base to which the rate is applied, and the total indirect expense.

Line #23—Remarks: Add any additional comments you wish to make.

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SF-424B—Assurances—Non-Construction Programs

The SF-424B—Assurances—Non-Construction Programs sets forth compliance

requirements an application must certify if awarded a grant. The form must be reviewed

and signed by the Authorized Organization Representative.