NOTICE OF CITY COUNCIL MEETING

DATE: TUESDAY, August 5, 2008 TIME: 1:30 P.M. PLACE: COUNCIL CHAMBERS

A G E N D A

CALL TO ORDER 1:30 p.m. Invocation

Adoption of Minutes Adoption of Agenda Delegations, Correspondence, Bylaws, Official Business and Reports

Note: Agenda and all Communications, Bylaws and Reports for Regular Council Meetings are available from the City Clerk’s Office prior to the meeting, as well as through the City of Lethbridge Website @ http://www.lethbridge.ca

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ANNOUNCEMENTS:

DELEGATIONS:

1:45 P.M. 1. Lena C. Harman, re Letter of Endorsement (Miss Earth Canada 2008) [see Communications A]

2:00 P.M. 2. John King, Transit Manager, re Proposed Vehicle Idling Reduction Policy [see Communications 1]

2:30 P.M. 3. Diane Randell, Manager, Community & Social Development and John King, Transit Manager, re Senior’s Transportation Services – Pilot Project [see Communications 2]

4:00 P.M.

PUBLIC HEARING

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COMMUNICATIONS City Council Meeting – TUESDAY, August 5, 2008

(Copies Enclosed)

IINNTTEERRNNAALL CCOOMMMMUUNNIICCAATTIIOONNSS

J.H.C. 1. From John King, Transit Manager, re Proposed Vehicle Idling Reduction Policy

R.K.P. 2. From Diane Randell, Manager, Community & Social Development and John King, Transit Manager, re Seniors’ Transportation Services – Pilot Project

M.A.S. 3. From Graeme Woods, Strategic Initiative Coordinator, re Municipal Historic Resource Designation of Annandale Residence (1280 – 4 Avenue South)

R.D. 4. From Graeme Woods, Strategic Initiative Coordinator, re Municipal Historic Resource Designation of Spudnut Shop (1102 – 5 Avenue South)

TENDERS/REQUEST FOR PROPOSAL

B.A.L. 5. From Garth Sherwin, City Manager, re Request for Proposal: S-08-60; ASP Amendment & Outline Plan - Lands West of SunRidge Community

K.E.T. 6. From Garth Sherwin, City Manager, re Request for Quotation: EQ-08-50; Six 70 Passenger School Buses

EEXXTTEERRNNAALL CCOOMMMMUUNNIICCAATTIIOONNSS

B.A.L. A. From Lena Harman, re Letter of Endorsement (Miss Earth Canada 2008)

R.K.P. B. From Clay Olsen, President, Nord-Bridge Senior Citizens, re Continuation of “Go Friendly” Seniors’ Shuttle Service to Nord-Bridge Senior Citizens Association by Lethbridge Transit

R.D. C. From Belinda Crowson, President, Lethbridge Historical Society, re Oliver Building (316 – 5 Street South)

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BYLAWS: FOR FIRST READING: • BYLAW 5536 – Amendment to the Land Use Bylaw 4100, change

from Direct Control (DC) to General Industrial (I-G) (3031 – 2nd Avenue North)

FOR SECOND AND THIRD READING: K.E.T. • BYLAW 5531 – Amendment to the Land Use Bylaw 4100 change

from Urban Reserve (U-R), High Density Residential (R-150), Highway Commercial (C-H) and Public Building (P-B) to Direct Control (DC) (Portion of Section 27 – 8 – 22 – W4) (West Lethbridge Community Core)

J.H.C. • BYLAW 5532 – Amendment to the Land Use Bylaw 4100 change

from Urban Reserve (UR) to Low Density Residential (R-L) (Portion of Section 27 – 8 – 22 – W4) (West Lethbridge Phase II)

OFFICIAL BUSINESS: R.D. • Funding for the Annual Sanding, Snow and Ice Removal Operation

REPORTS (Consent Items) • Follow Up Action List INCAMERA REPORTS:

• Advice from Officials (FOIP Section 24)

Number: CC36

Administered by: City Council

Approved by:

Effective date:

Page: 1 of 3

VEHICLE IDLING REDUCTION POLICY

PURPOSE The Council of the City of Lethbridge has a broad mandate to provide good government, develop and maintain a safe and viable community, and to supply desirable and/or necessary services to the Community. It is recognized that unnecessary vehicle idling impacts air quality, respiratory health and increases costs. The purpose of this policy is to reduce harmful effects on the environment while minimizing operating and maintenance costs of City vehicles. PERSONS AFFECTED All City of Lethbridge Employees POLICY STATEMENT No employee of the City of Lethbridge shall allow any City vehicle to idle, as stated in the definition below, for more than two (2) minutes at any time. EXEMPTIONS

The intent of this policy is that City vehicles will not idle, except under specific circumstances where operational or employee and/or public health and/or safety issues dictate. Accordingly, the idling policy does not apply to the following: Police, fire or ambulance vehicles while engaged in operational activities,

including training and patient transfer activities; Vehicles assisting in an emergency activity; Mobile work vehicles while they are in the course of being used for their

basic function; Vehicles where idling is required as part of the repair process or to prepare

the vehicle for service; Mechanical style diesel engines which require specific shut down procedures; During extreme cold weather or heat alerts where idling may be necessary

for the well being of customers, the vehicle operator or the public;

Number: CC36

Page: 2 of 3

Vehicles engaged in a parade or race or any other similar event authorized by the City;

Vehicles that are required to idle to keep in operation a heating or refrigeration system necessary for the welfare or preservation of the cargo contained therein;

In situations where shutting off the engine may compromise the safety of the operator, vehicles may idle at the discretion of the operator.

In all of the above circumstances, idling will be kept to a minimum. RESPONSIBILITIES

City Council to:

a. Declare the policy statement that, “No employee of the City of Lethbridge will allow any City vehicle to idle for more than two (2) minutes at any time”

City Manager to:

a. Direct all Business Units to develop specific idling policies, based on Council’s Policy Statement, that meet individual business unit operational needs

b. Direct all Business Units to develop monitoring and reporting systems in regards to vehicle idling policy implementation

Directors/Business Unit Managers to:

a. Develop specific idling policies, based on Council’s Policy Statement, that meet individual business unit operational needs

b. Direct all employees to adhere to the business unit’s idling policies c. Develop monitoring and reporting systems in regards to vehicle idling

policy implementation Employees to:

a. Adhere to the business unit’s idling policies PROCEDURES

a) Every Business Unit Manager will develop an idling policy which meets Council’s directive, yet reflects individual operating conditions.

b) Employees will be informed of the policy and trained in its application.

c) Business Unit Managers will develop processes to monitor the

implementation of the idling policy specific to their respective operation.

Number: CC36

Page: 3 of 3

DEFINITIONS • Idling: is the operation of the engine of a vehicle while the vehicle is not in

motion and not being used to operate auxiliary equipment that is essential to the basic operation of the vehicle.

REVISION HISTORY August 5, 2008: New Document