notice of city council meeting - cedar rapids, · pdf filenotice of city council meeting . ......

“Cedar Rapids is a vibrant urban hometown – a beacon for people and businesses invested in building a greater community now and for the next generation.”

NOTICE OF CITY COUNCIL MEETING The Cedar Rapids City Council will meet in Regular Session on Tuesday, October 10, 2017 at 12:00 PM in the Council Chambers, 3rd Floor, City Hall, 101 First Street SE, Cedar Rapids, Iowa, to discuss and possibly act upon the matters as set forth below in this tentative agenda. (Please silence mobile devices.)

A G E N D A Invocation Pledge of Allegiance Proclamations/Presentations

Proclamation – National Association of Women in Construction (Darby Winger) Proclamation – White Cane Safety Day (Dolores Reisinger and Sam Classen)

PUBLIC HEARINGS

1. A public hearing will be held to consider the annexation of territory north of Wilson Avenue SW

and east of Stoney Point Road SW as requested by Donald E. Richards, Jr. and Halimat Richards and Richards Land Holdings, LLC (Vern Zakostelecky). CIP/DID #ANNX-025396-2017

a. Resolution authorizing the annexation of territory north of Wilson Avenue SW and east

of Stoney Point Road SW as requested by Donald E. Richards, Jr. and Halimat Richards and Richards Land Holdings, LLC.

2. A public hearing will be held to consider amending Ordinance 008-11, which rezoned property

at 202 Blairs Ferry Road NE to C-3, Regional Commercial Zone District, to delete Condition 3 of Section 2 as requested by KM Investments, LLC (Vern Zakostelecky). CIP/DID #91-10-40

a. First Reading: Ordinance amending Ordinance 008-11 to delete Condition 3 of Section

2 for property located at 202 Blairs Ferry Road NE as requested by KM Investments, LLC.

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3. A public hearing will be held to consider amending Chapter 18 of the Municipal Code, Historic Preservation, to designate the Iowa Wind Mill and Pump Company Office and Warehouse at 42 7th Avenue SW, commonly known as the Mott Building, as a local historic landmark under Subsection 18.04.B (Jeff Hintz). CIP/DID #HPC-0002-2017

a. First Reading: Ordinance amending Chapter 18 of the Municipal Code, Historic

Preservation, to designate the Iowa Wind Mill and Pump Company Office and Warehouse at 42 7th Avenue SW, commonly known as the Mott Building, as a local historic landmark under Subsection 18.04.B.

4. A public hearing will be held to consider amending Chapter 18 of the Municipal Code, Historic

Preservation, to designate the Cedar Rapids Milk Condensing Company at 525 Valor Way SW, commonly known as the Knutson Building, as a local historic landmark under Subsection 18.04.B (Jeff Hintz). CIP/DID #HPC-0003-2017

a. First Reading: Ordinance amending Chapter 18 of the Municipal Code, Historic

Preservation, to designate the Cedar Rapids Milk Condensing Company at 525 Valor Way SW, commonly known as the Knutson Building, as a local historic landmark under Subsection 18.04.B.

5. A public hearing will be held to consider an Underground Electric Line Easement agreement in

connection with an upgrade to existing facilities and located on City-owned land at 505 1st Street SW as requested by Interstate Power and Light Company (Carol Morgan). CIP/DID #ESCY-024160-2016

a. Resolution authorizing execution of an Underground Electric Line Easement

agreement in connection with an upgrade to existing facilities and located on City-owned land at 505 1st Street SW as requested by Interstate Power and Light Company.

6. A public hearing will be held to consider an Underground Electric Line Easement agreement in

connection with the construction of an electric transformer on City-owned land located at the southwesterly corner of 610 1st Street SW as requested by Interstate Power and Light Company (Carol Morgan). CIP/DID #ESCY-024159-2016

a. Resolution authorizing execution of an Underground Electric Line Easement

agreement in connection with the construction of an electric transformer on City-owned land located at the southwesterly corner of 610 1st Street SW as requested by Interstate Power and Light Company.

7. A public hearing will be held to consider the proposed plans, specifications, form of contract

and estimated cost for the 58th Avenue Court SW Sanitary Sewer Improvements project (estimated cost is $70,000) (Dave Wallace). CIP/DID #6550028-01

a. Resolution adopting plans, specifications, form of contract and estimated cost for the

58th Avenue Court SW Sanitary Sewer Improvements project. 8. A public hearing will be held to consider the proposed plans, specifications, form of contract

and estimated cost for the Downtown Walkway from the Convention Center Ramp to U.S. Bank project (estimated cost is $1,602,500) (Brenna Fall). CIP/DID #635129-02

a. Resolution adopting plans, specifications, form of contract and estimated cost for the

Downtown Walkway from the Convention Center Ramp to U.S. Bank project.

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PUBLIC COMMENT

This is an opportunity for the public to address the City Council on any subject pertaining to Council action scheduled for today. If you wish to speak, place your name on the sign-up sheet on the table outside the Council Chambers and approach the microphone when called upon.

MOTION TO APPROVE AGENDA

CONSENT AGENDA

These are routine items, some of which are old business and some of which are new business. They will be approved by one motion without individual discussion unless Council requests that an item be removed for separate consideration. 9. Motion to approve minutes. 10. Resolution adopting annual priorities for the Community Development Block Grant and HOME

Investment Partnership Programs for the program year covering the period of July 1, 2018 – June 30, 2019. CIP/DID #OB465513

11. Resolution authorizing the addition of 11 full-time positions within the Streets Division of the

Public Works Department. CIP/DID #49-18-006 12. Resolution authorizing the elimination of 11 full-time positions from the Parks Division of the

Parks and Recreation Department. CIP/DID #49-18-006 13. Resolution authorizing the elimination of the Golf Superintendent classification as a potential

future action to strengthen the financial performance of the Golf Division. CIP/DID #GLF012-17

14. Resolution authorizing an IT Systems Analyst III to attend the Lenel Digital Video and Lenel

Prism training in Rochester, NY from December 10-15, 2017 for an estimated total amount of $4,394. CIP/DID #IT2017-009

15. Resolution amending Resolution No. 1134-08-17 by revising the final amount to be assessed

for the 2016 Sidewalk Infill Project, Phases 1 and 2. CIP/DID #3012074-00 16. Resolution authorizing the mailing and publication of a Notice of Intent to Proceed with an

approved public improvement project for E Avenue NW from Iowa Highway 100 to Stoney Point Road, to commence with the acquisition of right-of-way, temporary and permanent easements from a portion of agricultural properties, and set a public hearing date for November 14, 2017. (Paving for Progress) CIP/DID #3012181-00

17. Motions setting public hearing dates for:

a. October 24, 2017 – to consider a Master Parking Space Agreement with Park Cedar Rapids and Armstrong-Race Realty Company. CIP/DID #CD-0030-2017

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b. October 24, 2017 – to consider granting a change of zone for property at 4805 J Street SW from I-2, General Industrial Zone District, to R-2, Single Family Residence Zone District, as requested by Uriah A. and Jennifer L. Kreb. CIP/DID #RZNE-025572-2017

c. October 24, 2017 – to consider granting a change of zone for property south of Kirkwood Parkway SW and west of C Street SW from C-3, Regional Commercial Zone District, to RMF-1, Multiple Family Residence Zone District, as requested by Landover Corporation and Prairie Crossing Partners, LLC. CIP/DID #RZNE-025581-2017

d. October 24, 2017 – to consider granting a change of zone for property at 4480 Blairs Ferry Road NE from A, Agriculture Zone District, to R-1, Single Family Residence Zone District, as requested by Monarch Ridge, LLC. CIP/DID #RZNE-025270-2017

e. October 24, 2017 – to consider granting a change of zone for property located on Stone Creek Circle SW from C-1, Mixed Neighborhood Convenience Zone District, to C-2, Community Commercial Zone District, with a Preliminary Site Development Plan as requested by Stone Creek Holdings, LLC. CIP/DID #RZNE-025366-2017

f. October 24, 2017 – to consider granting a change of zone for property at 55 Miller Avenue SW from C-2, Community Commercial Zone District, to RMF-1, Multiple Family Residence Zone District, with a Preliminary Site Development Plan as requested by the Woda Group, Inc. and Four Oaks Family and Children’s Services. CIP/DID #RZNE-025542-2017

18. Motions setting public hearing dates and directing publication thereof, filing plans and/or

specifications, form of contract and estimated cost, advertising for bids by posting notice to bidders as required by law, and authorizing City officials or designees to receive and open bids and publicly announce the results for: a. October 24, 2017 – 39th Street SE South of 14th Avenue SE Drainage Improvements

project, with bid opening October 25, 2017 (estimated cost is $100,000). CIP/DID #304445-01

b. October 24, 2017 – FY18 Lift Station Improvements project, with bid opening October 25, 2017 (estimated cost is $354,820). CIP/DID #6550010-02

c. October 24, 2017 – Wright Brothers Boulevard Lighting project, with bid opening October 25, 2017 (estimated cost is $412,830). CIP/DID #326017-02

d. October 24, 2017 – FY 2018 Draintile Program – Bid Package #1 project, with bid opening November 1, 2017 (estimated cost is $215,000). CIP/DID #304998-05

e. October 24, 2017 – Bever Park Culvert Replacement project, with bid opening November 8, 2017 (estimated cost is $225,000). CIP/DID #304470-02

f. October 24, 2017 – Ely Road SW Water Transmission Main project, with bid opening November 15, 2017 (estimated cost is $700,000). CIP/DID #6250047-02

g. October 24, 2017 – Otis Road SE Water Transmission Main project, with bid opening November 15, 2017 (estimated cost is $1,150,000). CIP/DID #6250048-02

19. Motion approving the beer/liquor/wine applications of: CIP/DID #OB1145716

a. Basket Bowtique, 116 3rd Avenue SE. b. Beck’s Taproom Grill, 4444 1st Avenue NE. c. Buffalo Wild Wings – Blairs Ferry, 1100 Blairs Ferry Road NE. d. Checkers Tavern & Eatery, 3120 6th Street SW (additional outdoor service for an

event). e. Chrome Horse, 1140 Blairs Ferry Road NE. f. Fareway Store #963, 4220 16th Avenue SW. g. Hy-Vee Drugstore #4, 4825 Johnson Avenue NW. h. Hy-Vee Food Store #1, 1843 Johnson Avenue NW (5-day license for an event at

Teamsters Hall #238, 5000 J Street SW).

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i. Hy-Vee Food Store #1, 1843 Johnson Avenue NW. j. L’Auberge, 3531 Mount Vernon Road SE. k. Liquid Lounge Downtown, 303 2nd Avenue SE. l. Lucky’s on Sixteenth, 86 16th Avenue SW. m. Miguel’s, 175 Jacolyn Drive NW. n. Point Liquor & Tobacco, 3221 Center Point Road NE (5-day license for an event at

Teamsters Hall #238, 5000 J Street SW). o. Prairie Bistro, 2121 Arthur Collins Parkway SW. p. Primetime Sports Bar & Restaurant, 4001 Center Point Road NE. q. Red Lion Lounge, 3970 Center Point Road NE (outdoor service for an event). r. Shores Event Center, 700 16th Street NE (new ownership). s. Sushi House, 2665 Edgewood Parkway SW. t. Taste of India, 1060 Old Marion Road NE. u. Tienda Mexicana La Guanajuato, 3915 Center Point Road NE. v. Vernon Bar & Grill, 3025 Mount Vernon Road SE.

20. Resolutions approving:

a. Payment of bills. CIP/DID #FIN2017-01 b. Payroll. CIP/DID #FIN2017-02

21. Resolutions approving the special event applications for:

a. Cedar Rapids NewBo District Czech Village Halloween Parade (includes road closures) on October 27, 2017. CIP/DID #SPEC-002837-2017

b. Boyson Park South Block Party (includes road closures) on October 28, 2017. CIP/DID #SPEC-004577-2017

22. Resolutions approving assessment actions:

a. Intent to assess – Solid Waste & Recycling – clean-up costs – five properties. CIP/DID #SWM-017-17

b. Levy assessment – Solid Waste & Recycling – clean-up costs – ten properties. CIP/DID #SWM-015-17

c. Intent to assess – Water Division – delinquent municipal utility bills – 20 properties. CIP/DID #WTR101017-01

23. Resolutions accepting subdivision improvements and approving Maintenance Bonds:

a. Portland Cement Concrete pavement in Ridgewood Meadows 12th Addition and 4-year Maintenance Bond submitted by E & F Paving Company, LLC in the amount of $24,000. CIP/DID #FLPT-024805-2017

b. Portland Cement Concrete paving in Tech Place Fifth Addition, Phase 1 and 4-year Maintenance Bond submitted by City Wide Construction Corporation in the amount of $21,988.30. CIP/DID #FLPT-024580-2017

c. Sanitary sewer in Tech Place Fifth Addition, Phase 1 and 2-year Maintenance Bond submitted by Connolly Construction, Inc. in the amount of $14,549.40. CIP/DID #FLPT-024580-2017

d. Storm sewer in Tech Place Fifth Addition, Phase 1 and 2-year Maintenance Bond submitted by Connolly Construction, Inc. in the amount of $14,166.80. CIP/DID #FLPT-024580-2017

e. Water system improvements installed in Tech Place Fifth Addition, Phase 1 and 2-year Maintenance Bond submitted by Connolly Construction, Inc. in the amount of $11,890.50. CIP/DID #2018016-01

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24. Resolutions accepting projects, approving Performance Bonds and/or authorizing final payments: a. 4264 Cottage Grove Parkway SE Drainage Improvements project, final payment in the

amount of $3,784.96 and 4-year Performance Bond submitted by Yordi Excavating, Inc. (original contract amount was $67,438.50; final contract amount is $75,699.12). CIP/DID #304224-08

b. Beverly Road from 300 feet West of Highway 151 to the West Connection with Selzer Road SW project in connection with a 28E Agreement with Linn County (final contract amount is $20,655.27). (Paving for Progress) CIP/DID #3012180-00

c. FY 17 Sidewalk Repair Program, Contract 1 project, final payment in the amount of $21,234.91 and 4-year Performance Bond submitted by Possibilities Unlimited, LLC (original contract amount was $493,656; final contract amount is $424,698.25). CIP/DID #3017017-01

d. Replacement of Fire Hydrants, Valves, and Blow Off Completes FY17 project, final retainage payment in the amount of $5,110.39 and 2-year Maintenance Bond submitted by B.G. Brecke, Inc. in the amount of $103,206.75 (original contract amount was $74,690; final contract amount is $103,206.75). CIP/DID #2017037-01

e. Water Pollution Control Operations and Maintenance Building HVAC Upgrade project, final retainage payment in the amount of $63,254.74 and 2-year Performance Bond submitted by Woodruff Construction, LLC (original contract amount was $1,282,000; final contract amount is $1,265,094.73). CIP/DID #6150014-02

25. Resolutions approving final plats:

a. CVHFH College Park Project 1st Addition for land located at 921 12th Street NE. CIP/DID #FLPT-024924-2017

b. College Farms Fourth Addition for land located at Union Drive SW and Hay Field Drive extensions east of Harvest Court SW. CIP/DID #FLPT-024571-2017

26. Resolutions approving actions regarding purchases, contracts and agreements:

a. Amendment No. 2 to renew contract with Copyworks for printing and high-speed copying as needed Citywide for an annual amount not to exceed $120,000 (original contract amount was $120,000; renewal contract amount is $120,000). CIP/DID #PUR0715-014

b. Purchase of golf merchandise from Acushnet for resale at Ellis, Gardner, Jones and Twin Pines golf course clubhouses in an amount not to exceed $50,000. CIP/DID #GLF011-17

c. Fleet Division purchase of two half-ton pickup trucks from Deery Brothers in the amount of $77,258. CIP/DID #PUR0817-030

d. Fleet Division purchase of two 3/4-ton pickup trucks from Junge Center Point in the amount of $82,650. CIP/DID #PUR0817-030

e. Fleet Division purchase of one one-ton chassis with a 9-foot dump body and one 3/4-ton chassis with a service body from Pat McGrath Chrysler Jeep Dodge Ram in the amount of $112,988. CIP/DID #PUR0817-030

f. Contract with Technical Specialty Systems Corporation for Noelridge Greenhouse wall repairs for the Facilities Maintenance Services Division for an amount not to exceed $59,937. CIP/DID #PUR0817-033

g. Information Technology Department rental of Tier III data facility space and circuitry needs from Involta, LLC for an annual cost of $282,000. CIP/DID #OB377724

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h. Amendment No. 2 to the Professional Services Agreement with Anderson-Bogert Engineers & Surveyors, Inc. specifying an increased amount not to exceed $47,250 for design services in connection with the E Avenue NW from Iowa Highway 100 to Stoney Point Road NW Road Improvement project (original contract amount was $280,590; total contract amount with this amendment is $367,780). (Paving for Progress) CIP/DID #3012181-01

i. Amendment No. 1 to the Professional Services Agreement with HDR Engineering, Inc. for an amount not to exceed $50,990 for the modified scope of work for the J Avenue Water Treatment Plant Laboratory Improvements project (original contract amount was $55,640; total contract amount with this amendment is $106,630). CIP/DID #6250060-01

j. Change Order No. 2 in the amount of $54,234 with Langman Construction Inc. for the Raw Water Main Relocation project (original contract amount was $896,900; total contract amount with this amendment is $1,022,579.91). CIP/DID #6250044-02

k. Change Order No. 4 in the amount of $34,530.26 with Tricon General Construction for the Sinclair Levee – Pump Station and Detention Basin project (original contract amount was $3,577,500; total contract amount with this amendment is $3,935,989.49). CIP/DID #3316509-04

l. Payment to the Iowa Department of Transportation (IDOT) in the amount of $176,412.94 for the actual cost of storm sewer improvements on the Highway 100 HMA Resurfacing from West of Council Street NE to East of Northland Avenue NE project. CIP/DID #304424-00

m. FY17 Justice and Mental Health Collaboration Program grant agreement in the amount of $71,182 with the U.S. Department of Justice to facilitate enhanced collaboration with Foundation 2 to increase access to mental health and other treatment services for individuals with mental illness or co-occurring mental health and substance abuse disorders. CIP/DID #PD0024

n. Joint Funding Agreement with the U.S. Department of Interior, Geological Survey (USGS) for the continuing assessment of groundwater flow and quality for the Cedar Rapids alluvium, Cedar River and Morgan Creek water quality sampling and continuous water level measurement of the Cedar River at Edgewood Road for the period of October 1, 2017 through September 30, 2019 in an amount to be shared on a 38/62 basis, with the City’s share being $318,690. CIP/DID #621011-18-19

o. First Amendment to Easement Acquisition Agreement, Supplemental Easement Acquisition Agreement in the amount of $8,000, First Amendment of Operation and Maintenance Agreement, First Amendment of Reimbursement Agreement for an amount not to exceed $465,000, authorizing and accepting an Access Easement Acquisition Agreement, and accepting a Permanent Easement for Flood Management System and Utilities and a Temporary Grading Easement for Construction from Quaker Manufacturing, LLC from land located at 418 2nd Street NE in connection with the Cedar River East Flood Wall North of Interstate 380 Project, also known as the Quaker Oats Floodwall Project. CIP/DID #3314520-30

p. Development Agreements, Special Warranty Deeds and related program documents for round six of the Multi-Family New Construction Program and authorizing payments in accordance with Disaster Recovery Housing and Storm Water Management Contracts. (Flood) CIP/DID #08-DRH-208

q. Corrective Quit Claim Deed to House on the Rock, LLC for the real property described as a single family residential property located at 1732 Wilson Avenue SW. CIP/DID #PRD-023994-2016

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r. Purchase Agreement in the amount of $3,100 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction, plus a cost to cure amount estimated at $7,500 to be paid based on a final invoice to reconstruct the front entrance from Jaguar Enterprises, Inc. from land located at 1502 H Avenue NE in connection with the CEMAR Trail Phase 1C project. CIP/DID #325012-00

s. Purchase Agreement in the amount of $10,000 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction from Ralcorp Holdings, Inc. from land located 601 16th Street NE in connection with the CEMAR Trail Phase 1C project. CIP/DID #325012-00

t. Purchase Agreement in the amount of $13,200 and accepting a Warranty Deed and a Temporary Grading Easement for Construction from LCN North American Fund II REIT, dba LCN BLM Athens (Multi) LLC, and authorizing execution of a Tenant Purchase Agreement in the amount of $21,100 and accepting a Temporary Grading Easement for Construction from Outback Steakhouse of Florida, LLC from land located at 3939 1st Avenue SE in connection with the 1st Avenue E from 325 feet South of 34th Street to 40th Street; PCC Sidewalk, PCC Pavement and Traffic Signal – Phase 4A project. CIP/DID #301240-00

u. Purchase Agreement in the amount of $1,775 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction from Jackie L. Gott for land located at 3640 Johnson Avenue NW in connection with the Johnson Avenue NW Improvements from 1st Avenue SW to Midway Drive NW project. (Paving for Progress) CIP/DID #3012043-00

v. Purchase Agreement in the amount of $2,485 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction from Connie Fillenworth for land located at 3700 Johnson Avenue NW in connection with the Johnson Avenue NW Improvements from 1st Avenue SW to Midway Drive NW project. (Paving for Progress) CIP/DID #3012043-00

w. Purchase Agreement in the amount of $2,500 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction from James L. Willis, Jr. and Connie Willis for land located at 3864 Johnson Avenue NW in connection with the Johnson Avenue NW Improvements from 1st Avenue SW to Midway Drive NW project. (Paving for Progress) CIP/DID #3012043-00

x. Awarding and approving contract in the amount of $243,000, bond and insurance of Tricon General Construction, Inc. for the ADA Ramps and Skywalk Improvements Group 1 project. CIP/DID #PUR0717-021

REGULAR AGENDA

27. Report on bids for the J Avenue Water Treatment Plant Process Improvements – Phase 2,

Sluice and Slide Gates Package project (estimated cost is $295,000) (Steve Hershner). CIP/DID #625902-03 a. Resolution awarding and approving contract in the amount of $224,600, bond and

insurance of WRH, Inc. for the J Avenue Water Treatment Plant Process Improvements – Phase 2, Sluice and Slide Gates Package project.

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ORDINANCES

Third Reading 28. Ordinance establishing the Crestwood Ridge Urban Revitalization Area designation. CIP/DID

#URTE-0015-2017

PUBLIC INPUT

This is an opportunity for the public to address the City Council on any subject pertaining to Council business. If you wish to speak, place your name on the sign-up sheet on the table outside the Council Chambers and approach the microphone when called upon.

CITY MANAGER COMMUNICATIONS AND DISCUSSIONS

COUNCIL COMMUNICATIONS AND DISCUSSION

During this portion of the meeting, Council members may bring forward communications, concerns and reports on various matters and may discuss the items specifically listed. 1. Mayor Corbett

2. Council member Gulick

3. Council member Olson

4. Council member Overland

5. Council member Poe

6. Council member Russell

7. Council member Shey

8. Council member Shields

9. Council member Weinacht

Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to participate in a City Council public meeting or event should contact the City Clerk’s Office at 319-286-5060 or [email protected] as soon as possible but no later than 48 hours before the event. Agendas and minutes for Cedar Rapids City Council meetings can be viewed at www.cedar-rapids.org.

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mailto:[email protected]

Council Agenda Item Cover Sheet

Submitting Department: Development Services

Presenter at Meeting: Vern Zakostelecky Phone Number/Ext.: 319 286-5043E-mail Address: [email protected]

Alternate Contact Person: Ken Dekeyser Phone Number/Ext.: 319 286-5822E-mail Address: [email protected]

Description of Agenda Item: PUBLIC HEARINGSPublic hearing to consider annexation of territory north of Wilson Avenue SW and east of Stoney Point Road SW as requested by Donald E., Jr. and Halimat Richards and Richards Land Holdings, LLC (Titleholders).CIP/DID #ANNX-025396-2017

EnvisionCR Element/Goal: ProtectCR Goal 2: Manage growth and development to balance costs and serviceability to neighborhoods.

Background:Property Owners, Donald E., Jr. and Halimat Richards and Richards Land Holdings, LLC submitted written applications for voluntary annexation to the City of Cedar Rapids. The total area to be annexed approximately 14.34 acres. This includes the private property and County half street right-of-ways for both Wilson Avenue SW and Stoney Point Road SW, which need to be included in the annexation. The owners wish to annex at this time to allow replatting of the property for future development. City sanitary sewer and water are available to the site. All other City services including Police and Fire protection, street maintenance, and garbage and recycling collection are also available since this site is adjacent to the City limits. The application has been reviewed by City staff and no major issues were identified.

Notices were mailed and published in accordance with State Code requirements. The annexation will require approval by the Iowa Department of Economic Development City Development Board since the property is within two miles of Fairfax. There is no non-consenting property owners involved in the annexation. If approved by City Council Resolution the application will be sent to the Iowa State City Development Board for review and action.

Action/Recommendation: City staff recommends holding the public hearing and an affirmative vote on the resolution.Alternative Recommendation: City Council may table and request further information.Time Sensitivity: N/AResolution Date: October 10, 2017Budget Information: N/ALocal Preference Policy: NAExplanation: N/ARecommended by Council Committee: NA

Explanation: N/A

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USPS VOTER REGWPC WTRANNX-025396-2017

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids, Iowa received annexation application from Donald E., Jr. and Halimat Richards and Richards Land Holdings, LLC (Titleholders) for the annexation of territory located north of Wilson Avenue SW and east of Stoney Point Road SW; and

WHEREAS, the property is currently in the Clinton Township Precinct and will be included in Cedar Rapids City Council District 4 and voting Precinct No. 41, County Supervisor District 1, State House District 70, State Senate District 35, State Judicial District 6 and US Representative District 1; upon recordation of the annexation documents, and

WHEREAS, The single family home on the property is vacant so there currently zero population, and

WHEREAS, it is in the best interest of the City of Cedar Rapids that the property legally described as:

THE SOUTH 15 ACRES OF THE SW 1/4, NW 1/4, SECTION 35-83-8, LINN COUNTY, IOWA, EXCEPTING THEREFROM RICHARDS FIRST ADDITION TO LINN COUNTY, IOWA SUBJECT TO THE PUBLIC HIGHWAY AND,LOT 1, RICHARD'S FIRST ADDITION TO LINN COUNTY, IOWA.

be annexed to the City of Cedar Rapids at this time.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the territory legally described above, is hereby annexed by the City of Cedar Rapids, Iowa, in a manner provided by Chapter 368 of the Code of Iowa, 2005, and that said property shall become a part of the City of Cedar Rapids, Iowa.

BE IT FURTHER RESOLVED that the City Clerk be authorized and directed to file a copy of this resolution, together with the legal description and map of the property, with the appropriate agencies as specified by the Code of Iowa.

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MayorSignature

Attest:

ClerkSignature




Alternate Contact Person: Ken Dekeyser Phone Number/Ext.: 319 286-5822E-mail Address: [email protected]

Description of Agenda Item: PUBLIC HEARINGSPublic hearing to consider amending Ordinance 008-11 to delete Condition 3. of Section 2 for property located at 202 Blairs Ferry Road NE as requested by KM Investments, LLC (Titleholders).CIP/DID #91-10-40

EnvisionCR Element/Goal: ConnectCR Goal 5: Support the development of an effective, regional, multimodal transportation system.

Background:On February 22, 2011 City Council passed Ordinance No. 008-11, which rezoned property at 202 Blairs Ferry Rd. NE to C-3, Regional Commercial Zone District. Condition No. 3 of said ordinance required the establishment of a “50’ Frontage Road Easement” along the north property line. On April 4, 2012 the City of Cedar Rapids purchased the former railroad property adjacent to and north of the property at 202 Blairs Ferry Rd. NE. The property owners of said property are now requesting the City no longer require the “50’ Frontage Road Easement” on their property. City staff has reviewed this request and have determined the “Frontage Road” can now be established on the City property to the north. The Development Services Department recommends Ordinance 008-11 be amended to delete Condition No. 3 requiring the establishment of a “50’ Frontage Road Easement” along the north property line.

Action/Recommendation: City staff recommends holding the public hearing and an affirmative vote on the first reading of the ordinance.

Alternative Recommendation: City Council may table and request further information.Time Sensitivity: N/AResolution Date: Budget Information: N/ALocal Preference Policy: NAExplanation: N/ARecommended by Council Committee: NA

Explanation: N/A

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ORDINANCE NO. LEG_NUM_TAG

AN ORDINANCE AMENDING ORDINANCE NO. 008-11 AS ENACTED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, BY DELETING CONDITION NO. 3. OF SECTION 2.

BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, as follows:

Section 1. That City Council approved rezoning for property located at 202 Blairs Ferry Road NE by Ordinance No. 008-11, passed on February 22, 2011. Said ordinance included Condition No. 3 requiring establishment of a frontage road easement along the north property line of said property. It has been determined by the City that said frontage road easement is no longer necessary.

Section 2. That Ordinance 008-11 is hereby amended to deleting Condition No. 3.

Section 3. That this Ordinance shall be in full force and effect from and after its passage and publication as provided by law.

Introduced this 10th day of October, 2017.

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MayorSignature

Attest:

ClerkSignature


Submitting Department: Community Development

Presenter at Meeting: Jeff Hintz Phone Number/Ext.: 319-286-5781E-mail Address: [email protected]

Alternate Contact Person: Iván Gonzalez Phone Number/Ext.: 319-286-5428E-mail Address: [email protected]

Description of Agenda Item: PUBLIC HEARINGSA public hearing to consider an ordinance amending Chapter 18 of the Municipal Code, Historic Preservation, to designate the Iowa Wind Mill and Pump Company Office and Warehouse at 42 7th Avenue SW, commonly known as the Mott Building, as a local historic landmark under Subsection 18.04.B. CIP/DID #HPC-0002-2017

EnvisionCR Element/Goal: StrengthenCR Goal 2: Improve the quality and identity of neighborhoods and key corridors.

Background: The building at 42 7th Avenue SW, commonly referred to as the Mott Building, has been requested for local historic landmark designation by the property owner, Hobart Historic Restoration. The application was reviewed by the Historic Preservation Commission (HPC) at its meeting on April 13, 2017, and unanimously recommended for approval as a local historic landmark. The HPC discussion focused on the following points:

The building was recently listed on the National Register of Historic Places (NRHP) and renovated using historically appropriate treatments which received tax credits.

The Commission agreed with staff’s findings that the building is “Associated with events that made significant contributions to patterns of local, state or national history,” and that the building “Embodies the distinctive characteristics of a type, period, or method of construction, or represents the work of a master, or possesses high artistic values, or represents a significant and distinguishable entity whose components may lack individual distinction.” Both of which are criteria for eligibility of buildings which are historically significant as defined by 18.02(T) of the Cedar Rapids Municipal Code.

The nomination was advanced to the State Historic Preservation Office (SHPO) for comment. Review by SHPO resulted in the following comments:“We heartily agree that this property is worthy of local landmark designation.”

On June 29, 2017, the City Planning Commission unanimously recommended approval of local historic landmark status for this property.

If the local historic landmark status is granted, the Historic Preservation Commission will review proposals for modification to the exterior of the structure through the Certificate of Appropriateness (COA) process. This is the same process used in local historic districts.

33



The following is a list of actions taken to date:1. April 13, 2017 HPC recommendation2. May 17, 2017 SHPO comments received3. June 29, 2017 CPC recommendation4. October 10, 2017 City Council Public Hearing and possible first reading of Ordinance5. October 24, 2017 possible second and third reading of ordinance.

Action/Recommendation: City staff recommends approval of the First Reading of the ordinance.

Alternative Recommendation: City Council may table and request additional information.

Time Sensitivity: N/A

Resolution Date: N/A

Budget Information: N/A

Local Preference Policy: NAExplanation: NA

Recommended by Council Committee: NAExplanation:

CDDSDBSDASRRCRCLK

HPC-0002-2017


AN ORDINANCE AMENDING CHAPTER 18 OF THE MUNICIPAL CODE, HISTORIC PRESERVATION, TO DESIGNATE THE IOWA WIND MILL

AND PUMP COMPANY OFFICE AND WAREHOUSE AT 42 7TH AVENUE SW, COMMONLY KNOWN AS THE MOTT BUILDING, AS A LOCAL

HISTORIC LANDMARK UNDER SUBSECTION 18.04.B.

WHEREAS, the property owners have requested this designation to protect and preserve the property for future generations to view and enjoy; and

WHEREAS, on April 13, 2017, the Cedar Rapids Historic Preservation Commission reviewed and recommended approval of the property located at 42 7th Avenue SW, commonly known as the Mott Building, as a local historic landmark, due to significance in this community; and

WHEREAS, the State Historic Preservation Office provided comment on the local Historic Landmark designation for this property in a letter to the City dated May 17, 2017; and

WHEREAS, on June 29, 2017, the City Planning Commission reviewed and recommended approval of this application, in accordance with the requirements of Chapter 18, Section 18.05 of the Municipal Code of Cedar Rapids, Iowa; and

WHEREAS, on October 10, 2017, pursuant to the published notice, the City Council held a public hearing on the proposed ordinance designating the property as a local Historic Landmark.

NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA as follows:

Section 1. The Cedar Rapids Municipal Code is hereby amended by deleting Subsection 18.04.B The following properties are designated as local historic landmarks and enacting in its place a new Subsection 18.04.B as follows:

“B. The following properties are designated as local historic landmarks:1. 845 1st Avenue SE – The Ausadie Building (Ord. No. 007-15)2. 42 7th Avenue SW – Iowa Wind Mill and Pump Company Office and Warehouse

(Ord. No. _____)”

Section 2. Each section, paragraph, sentence, clause, and provision of this Ordinance is separable, and if any provision is held unconstitutional or invalid for any reason, such decision

2

shall not affect the remainder of this Ordinance nor any part thereof other than that affected by such decision.

Section 3. This Ordinance shall be in full force and effect from and after its passage and publication as provided by law.

Section 4. The changes as provided in this Ordinance shall be made a part of the replacement pages of the Municipal Code, City of Cedar Rapids, Iowa, and made a part of said Code as provided by law.

Section 5. All ordinances or parts of ordinances in conflict herewith are repealed.


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Presenter at Meeting: Jeff Hintz Phone Number/Ext.: 319-286-5781E-mail Address: [email protected]

Alternate Contact Person: Iván Gonzalez Phone Number/Ext.: 319-286-5428E-mail Address: [email protected]

Description of Agenda Item: PUBLIC HEARINGSA public hearing to consider an ordinance amending Chapter 18 of the Municipal Code, Historic Preservation, to designate the Cedar Rapids Milk Condensing Company at 525 Valor Way SW, commonly known as the Knutson Building, as a local historic landmark under Subsection 18.04.B. CIP/DID #HPC-0003-2017


Background: The building at 525 Valor Way SW, commonly referred to as the Knutson Building has been requested for local historic landmark designation by the property owner, Hobart Historic Restoration. The application was reviewed by the Historic Preservation Commission (HPC) at its meeting on April 13, 2017, and unanimously recommended for approval as a local historic landmark. The HPC discussion focused on the following points:

The building is under review for listing on the National Register of Historic Places (NRHP) and seeks to utilize historic tax credits for the renovation; a part one historic tax credit application has been submitted for the scope of work necessary to renovate the building.

The building was recently listed as an endangered building by Preservation Iowa and has a viable plan to be restored.

The Commission agreed with staff’s findings that the building is “Associated with events that made significant contributions to patterns of local, state or national history,” which is also one criteria for eligibility of buildings which are historically significant as defined by 18.02(T) of the Cedar Rapids Municipal Code. The draft NRHP nomination also lists this criterion as the rationale for listing on the NRHP.

The nomination was advanced to the State Historic Preservation Office (SHPO) for comment. Review by SHPO resulted in the following comments: “We anticipate hearing from the National Park Service very soon on the nomination. We believe it is a good candidate for both National Register and local landmark designation.”

This property was added to the NRHP on May 19, 2017.

On June 29, 2017, the City Planning Commission unanimously recommended approval of local historic landmark status for this property.

44



If the local historic landmark status is granted, the Historic Preservation Commission will review proposals for modification to the exterior of the structure through the Certificate of Appropriateness (COA) process. This is the same process used in local historic districts.

The following is a list of actions taken to date:1. April 13, 2017 HPC recommendation2. May 17, 2017 SHPO comments received3. June 29, 2017 CPC recommendation4. October 10, 2017 City Council Public Hearing and possible first reading of Ordinance5. October 24, 2017 possible second and third reading of ordinance.

Action/Recommendation: City staff recommends approval of the First Reading of the ordinance.



Resolution Date: N/A



Recommended by Council Committee: NAExplanation:

CDDSDBSDASRRCRCLK

HPC-0003-2017


AN ORDINANCE AMENDING CHAPTER 18 CHAPTER 18 OF THE MUNICIPAL CODE, HISTORIC PRESERVATION, TO DESIGNATE THE CEDAR RAPIDS MILK CONDENSING COMPANY AT 525 VALOR WAY SW, COMMONLY KNOWN AS THE KNUTSON BUILDING, AS A LOCAL

HISTORIC LANDMARK UNDER SUBSECTION 18.04.B.

WHEREAS, the property owners have requested this designation to protect and preserve the property for future generations to view and enjoy; and

WHEREAS, on April 13, 2017, the Cedar Rapids Historic Preservation Commission reviewed and recommended approval of the property located at 525 Valor Way SW, commonly known as the Knutson Building, as a local historic landmark, due to significance in this community; and

WHEREAS, the State Historic Preservation Office provided comment on the local Historic Landmark designation for this property in a letter to the City dated May 17, 2017; and

WHEREAS, on June 29, 2017, the City Planning Commission reviewed and recommended approval of this application, in accordance with the requirements of Chapter 18, Section 18.05 of the Municipal Code of Cedar Rapids, Iowa; and

WHEREAS, on October 10, 2017, pursuant to the published notice, the City Council held a public hearing on the proposed ordinance designating the property as a local Historic Landmark.


Section 1. The Cedar Rapids Municipal Code is hereby amended by deleting Subsection 18.04.B the following properties are designated as local historic landmarks and enacting in its place a new Subsection 18.04.B as follows:

“B. The following properties are designated as local historic landmarks:1. 845 1st Avenue SE – The Ausadie Building (Ord. No. 007-15)2. 42 7th Avenue SW – Iowa Wind Mill and Pump Company Office and Warehouse

(Ord. No. ______)3. 525 Valor Way SW – Cedar Rapids Milk Condensing Company (Ord. No.

______)”

2

Section 2. Each section, paragraph, sentence, clause, and provision of this Ordinance is separable, and if any provision is held unconstitutional or invalid for any reason, such decision shall not affect the remainder of this Ordinance nor any part thereof other than that affected by such decision.


Section 4. The changes as provided in this Ordinance shall be made a part of the replacement pages of the Municipal Code, City of Cedar Rapids, Iowa, and made a part of said Code as provided by law.



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Council Agenda Item Cover SheetSubmitting Department: Public Works Department

Presenter at meeting: Carol Morgan Phone Number/Extension: 5092E-mail Address: [email protected]

Alternate Contact Person: Rita Rasmussen Phone Number/Extension: 5807E-mail Address: [email protected]

Description of Agenda Item: PUBLIC HEARINGSA Public Hearing will be held to consider the execution of an Underground Electric Line Easement agreement in connection with an upgrade to existing facilities and located on City-owned land at 505 1st Street SW as requested by Interstate Power and Light Company.

Resolution authorizing execution of an Underground Electric Line Easement agreement in connection with an upgrade to existing facilities and located on City-owned land at 505 1st Street SW as requested by Interstate Power and Light Company.CIP/DID #ESCY-024160-2016

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: The City of Cedar Rapids has received a request from Interstate Power and Light Company (IPL) to grant a permanent 10-foot wide underground electric line easement on City-owned land at 505 1st Street SW. This is part of an upgrade project that is converting overhead facilities to underground.

IPL has paid a $250 application fee and a $5,062 easement fee, which is 50% of the City Assessor’s valuation for this easement area.

In order for the City to proceed with the granting of an easement on City-owned land, in accordance with Iowa Code, City Council must hold a public hearing, providing the opportunity for public input on the question to grant an easement on City-owned land. Subsequently, City Council shall vote on a resolution authorizing the granting of an easement, or vote to not encumber the City-owned land with the easement.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of the Underground Electric Line Easement agreement with IPL.

Alternative Recommendation: Require IPL to construct this electric line at another location.

Time Sensitivity: Normal

Resolution Date: Proposed timeline as follows: Public Hearing Date and possible resolution passing: October 10, 2017

Budget Information: NALocal Preference Policy: NA

Explanation: This does not fit the criteria outlined in the policy and, therefore, does not apply.

Recommended by Council Committee: NAExplanation: NA

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AUD FILEESCY-024160-2016


WHEREAS, Interstate Power and Light Company (IPL), is requesting a permanent 10-foot wide underground electric line easement from City-owned land for existing facilities, and

WHEREAS, the City of Cedar Rapids, an Iowa municipal corporation, 101 First Street SE, Owner of the real property located at 505 1st Street SW and known and described as:

See Attached Exhibit A

has agreed to convey to IPL the necessary easement on City-owned land at this location for the consideration of a $250 application fee, a $5,062 easement fee, and publication and recording costs, and

WHEREAS, the City of Cedar Rapids held a Public Hearing on October 10, 2017, in which no objections were presented or heard,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the associated Purchase Agreement and Underground Electric Line Easement agreement be accepted and that the City Manager and City Clerk are hereby authorized to execute said agreement, and

BE IT FURTHER RESOLVED, that the Underground Electric Line Easement agreement be recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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PRD-024159-2016

505 1ST STREET SWUNDERGROUND ELECTRIC EASEMENT

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Description of Agenda Item: PUBLIC HEARINGSA Public Hearing will be held to consider the execution of an Underground Electric Line Easement agreement in connection with the construction of an electric transformer on City-owned land located at the southwesterly corner of 610 1st Street SW as requested by Interstate Power and Light Company.

Resolution authorizing execution of an Underground Electric Line Easement agreement in connection with the construction of an electric transformer on City-owned land located at the southwesterly corner of 610 1st Street SW as requested by Interstate Power and Light Company.CIP/DID #ESCY-024159-2016


Background: The City of Cedar Rapids has received a request from Interstate Power and Light Company (IPL) to grant a permanent 10-foot by 10-foot underground electric line easement on City-owned land for the construction of an electric transformer located at the southwesterly corner of 610 First Street SW. This is part of an upgrade project that is converting overhead facilities to underground.

IPL has paid a $250 application fee and a $200 easement fee, which is 50% of the City Assessor’s valuation for this 100 square-foot easement area.

In order for the City to proceed with the granting of an easement on City-owned land, in accordance with Iowa Code, City Council must hold a public hearing, providing the opportunity for public input on the question to grant an easement on City-owned land. Subsequently, City Council shall vote on a resolution authorizing the granting of an easement, or vote to not encumber the City-owned land with the easement.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of the Underground Electric Line Easement agreement with IPL.

Alternative Recommendation: Require IPL to construct the transformer at another location.


Resolution Date: Proposed timeline as follows: Public Hearing Date and possible resolution passing: October 10, 2017Budget Information: NALocal Preference Policy: NA

Explanation: This does not fit the criteria outlined in the policy and, therefore, does not apply.


666



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AUD FILEESCY-024159-2016


WHEREAS, Interstate Power and Light Company (IPL), is requesting a permanent 10-foot by 10-foot underground electric line easement from City-owned land for the construction of an electric transformer, and

WHEREAS, the City of Cedar Rapids, an Iowa municipal corporation, 101 First Street SE, Owner of the real property located at 610 1st Street SW and known and described as:

See Attached Exhibit A

has agreed to convey to IPL the necessary easement on City-owned land at this location for the consideration of a $250 application fee, a $200 easement fee, and publication and recording costs, and

WHEREAS, the City of Cedar Rapids held a Public Hearing on October 10, 2017, in which no objections were presented or heard,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the associated Purchase Agreement and Underground Electric Line Easement agreement be accepted and that the City Manager and City Clerk are hereby authorized to execute said agreement, and

BE IT FURTHER RESOLVED, that the Underground Electric Line Easement agreement be recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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PRD-024159-2016

610 1ST STREET SW10'x10' UNDERGROUND ELECTRIC EASEMENT

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6TH AVENUE SW

5TH AVENUE SW

2ND STREET SW

1ST STREET SW

610 1ST STREET SW10'x10' UNDERGROUND

ELECTRIC EASEMENT

DIAGONAL DR SW

Public Alley


Submitting Department: Public Works

Presenter at meeting: Dave Wallace, PE Phone Number/Extension: 5814E-mail Address: [email protected]

Alternate Contact Person: Loren Snell, PE Phone Number/Extension: 5804E-mail Address: [email protected]

Description of Agenda Item: PUBLIC HEARINGSA public hearing will be held to consider the proposed plans, specifications, form of contract and estimated cost for the 58th Avenue Court SW Sanitary Sewer Improvements project (estimated cost is $70,000).

Resolution adopting plans, specifications, form of contract and estimated cost for the 58th Avenue Court SW Sanitary Sewer Improvements project.CIP/DID #6550028-01


Background: This project will correct sanitary sewer defects found after flash flooding during 2014 and 2015. Debris entered the sanitary line due to a manhole that was pushed over due to water pressure. The available funding for this activity is $77,294.70, and, subject to receipt of acceptable bids, construction is scheduled to begin in November 2017 and is anticipated to be completed by December 2017.

Action/Recommendation: The Public Works Department recommends approval of the resolution to adopt plans, specifications, form of contract and estimated cost for the project.

Alternative Recommendation: Defer the project for future construction.

Time Sensitivity: Must be acted upon October 10, 2017 to maintain the project schedule, and which must occur ahead of the project’s October 11, 2017 bid opening.

Resolution Date: October 10, 2017

Budget Information: 6550028 NA - $77,294.70



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ENGCLKFIN

6550028-01


WHEREAS, on September 26, 2017 there was filed in the Office of the City Clerk proposed plans, specifications, form of contract and estimated cost for the 58th Avenue Court SW Sanitary Sewer Improvements project (Contract No. 6550028-01 NA) for the City of Cedar Rapids, Iowa, and

WHEREAS, a public hearing was held, and

WHEREAS, no comments or objections to the plans, specifications, form of contract and estimated cost have been heard, now therefore

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the plans, specifications, form of contract and estimated cost for said improvement be and the same are hereby adopted.

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6550028

58TH AVENUE COURT SWSANITARY SEWER IMPROVEMENTS

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PROJECTLOCATION



Presenter at meeting: Brenna Fall Phone Number/Extension: 5732E-mail Address: [email protected]

Alternate Contact Person: Kevin Vrchoticky, PE Phone Number/Extension: 5896E-mail Address: [email protected]

Description of Agenda Item: PUBLIC HEARINGSA public hearing will be held to consider the proposed plans, specifications, form of contract and estimated cost for the Downtown Walkway from the Convention Center Ramp to U.S. Bank project (estimated cost is $1,602,500).

Resolution adopting plans, specifications, form of contract and estimated cost for the Downtown Walkway from the Convention Center Ramp to U.S. Bank project.CIP/DID #635129-02

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Background: The Corridor Metropolitan Planning Organization (CMPO) has approved $1,440,000 of federal-aid funding for the Downtown Skywalk project, and the City Council previously approved Agreement No. 16-TAP-102, Federal Aid Agreement for Surface Transportation Program for this project on July 28, 2015.

This project will connect the new convention complex parking ramp to the US Bank building. This section of skywalk will connect the hotel, two parking ramps and the convention center to the rest of the skywalk system. This is a vital connection to the rest of the skywalk system.

This project was previously let through the Iowa Department of Transportation (DOT). No bids were received. A Supplemental Agreement was signed on August 14, 2017. The Supplemental Agreement allowed the City to bid the project locally.

Subject to receipt of acceptable bids, construction is scheduled to begin in the late winter or early spring of 2018. The anticipated construction completion date is fall 2018.

Action/Recommendation: The Public Works Department recommends approval of the resolution to adopt plans, specifications, form of contract and estimated cost for the project.

Alternative Recommendation: The Council could defer approval. However, this action will postpone the bid date, which would affect construction schedule, and require removal of the project from the Iowa DOT bid schedule.

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Time Sensitivity: Must be acted upon October 10, 2017 to maintain the project schedule, and which must occur ahead of the project’s October 25, 2017 bid opening.


Budget Information: 635/635000/635129 NA....................................................................360,000STP Federal-Aid Grant (STP-U-1187(781)-79-57) NA..................1,440,000

Local Preference Policy: NAExplanation: Project funding is through the federal-aid Surface Transportation Program (STP) and local preference is not allowed.


ENGCLKFIN

635129-02


WHEREAS, on September 26, 2017 there was filed in the Office of the City Clerk proposed plans, specifications, form of contract and estimated cost for the Downtown Walkway from the Convention Center Ramp to U.S. Bank project (Contract No. 635129-02) for the City of Cedar Rapids, Iowa, and

WHEREAS, a public hearing was held, and

WHEREAS, no comments or objections to the plans, specifications, form of contract and estimated cost have been heard, now therefore

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the plans, specifications, form of contract and estimated cost for said improvement be and the same are hereby adopted.

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PROJECTLOCATION


Submitting Department: Community Development - Housing

Presenter at Meeting: Sara Buck Phone Number/Ext.: 5192E-mail Address: [email protected]

Alternate Contact Person: Jennifer Pratt Phone Number/Ext.: 5047E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDAResolution adopting annual priorities for the Community Development Block Grant (CDBG) and HOME Investment Partnership Programs for the program year covering the period of July 1, 2018 – June 30, 2019. CIP/DID # OB465513

EnvisionCR Element/Goal: StrengthenCR Goal 3: Adopt policies that create choices in housing types and prices throughout the City.

Background: On September 20, 2017, the Development Committee of City Council recommended annual priorities for the Community Development Block Grant (CDBG) and HOME programs. In an effort to maximize the City’s declining CDBG and HOME entitlement resources an annual prioritization process was established in September 2012 to target funds towards highest priority community needs. These priorities were determined using City Council’s strategic goals and priorities, as well as the City’s 5-year Consolidated Plan and other City planning efforts. Additionally, there is a federal requirement to assist with funding of projects carried out by Community Housing Development Organizations (CHDOs), and the City typically sets aside a portion of its HOME funding allocation, through the annual prioritization process, to address the CHDO requirement.

Because specific entitlement grant allocations are subject to congressional appropriations and typically not released by HUD until closer to the start of the City’s entitlement program year in July, the previous year’s allocation is used as the basis for budget projections and prioritization of funds, in order to meet required deadlines for the submittal of the City’s Annual Action Plan.

Recommended dollar amounts are based off of FY2017 funding levels of $966,876 for CDBG and $266,364 for HOME. Recommendations are shown on the table attached to this cover sheet. In general, the recommendations focus on activities that improve housing stock and promote neighborhood quality of life through provision of services in core neighborhoods.

Consistent with the previous year’s recommendation, it is further recommended that up to $50,000 be prioritized for qualifying activities carried out by certified neighborhoods participating in the City’s Neighborhood Certification Program. This is not shown in the table because the activities could fall under multiple categories, but most neighborhood activities qualify as a public service. Any funds not applied for or utilized by such neighborhoods can be de-obligated

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and made available for other qualifying activities when the Grants and Programs Committee undertakes its annual budget recommendation process.

It is also recommended that $75,000 of the budgeted $266,364 for HOME program funds be prioritized for CHDO applicants, consistent with past practice.

If City Council is comfortable moving forward with the recommendations, the timeline and next steps for the annual budgeting process are as follows:

1. October 10, 2017 – City Council consideration of proposed priorities for the FY2018 CDBG and HOME program year.

2. October 25, 2017 – Pre-application workshop for CDBG and HOME applicants and distribution of funding applications.

3. December 4, 2017 – Applications for funding are due to the City.4. January – February 2018 – Consideration of funding applications by the Grants and

Programs Citizens Advisory Committee.5. March 2018 – Public Hearing on proposed Annual Action Plan and budget with 30-day

public review period. 6. April/May 2018 – City Council adoption of final Annual Action Plan and budget.

Action/Recommendation: City staff recommends adoption of the resolution.

Alternative Recommendation: Table the resolution and request additional information.

Time Sensitivity: Priorities are typically shared with interested parties at the annual CDBG and HOME Pre-Application workshop, currently scheduled for October 25, 2017.


Budget Information: There is no effect on the general fund budget. All funds are federal grant funds.


Recommended by Council Committee: YesExplanation: Recommended by the Development Committee at their September 20, 2017 meeting.

Proposed FY18 CDBG Priority PercentagesCity Council Goal

City Council Desired Outcome

CDBG Activity CDBG Percentage Allocation

Budget Amount

Create Current and Future Financial Strength

Balanced budget and long term financial plan

Admin Costs – CDBG Services provided without cost to the General Fund

20%* $193,375

Bold moves in Economic Development

Provide workforce housing options

Strategic/ Intentional Community Planning

Wide range of housing options

Targeted use of resources to maximize impact and rebuild core of city

Housing Activities, Including Owner-Occupied Rehabilitation, Rental Rehabilitation, Acquisition Rehabilitation

60% $580,126

Public Services Including Neighborhood Services, Youth Services, Elder Services, Homeless Services, Handicap Services, and Other Eligible Expenses

15%* $145,031**

Other Eligible activities as needed by the Community

Up to 5% $48,344**

Proposed FY18 HOME Priority PercentagesCity Council Goal


HOME Activity HOME Percentage Allocation

Budget Amount



Admin Costs – HOME administrative and planning services provided without cost to the General Fund

10%* $26,636






Housing Activities, Including Homebuyer Assistance, Housing Rehabilitation, Acquisition Rehabilitation

62% $164,728

Set aside for activities carried out by a CHDO

28% $75,000

* Allocations in this category limited by federal statute.** Up to $50,000 to be set aside for eligible activities to be carried out by CDBG-eligible Certified Neighborhood Associations, to be allocated between Public Services as Other Eligible Activities as determined eligible.

CDFCD

OB465513


WHEREAS, as promulgated by Federal rules and regulations of the U.S. Department of Housing and Urban Development (HUD), at 24 CFR Part 91 et al., a Citizen Participation Plan is a federally mandated pre-requisite of communities determined eligible to receive funds, in part, from the Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) Programs, and

WHEREAS, the City of Cedar Rapids, Iowa (City) is qualified as an entitlement community to annually receive funds from both the CDBG & HOME Programs, and may qualify for other HUD grant programs, and

WHEREAS, the City’s annual entitlement funds have been experiencing a decline in annual funding allocations and increased competition for scarce resources, and

WHEREAS, the City desires to align funding priorities with the community’s greatest priority needs;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the following funding priorities are hereby adopted for Federal FY2018 with final approval, and made a part of this resolution:

Proposed FY18 CDBG Priority PercentagesCity Council Goal City Council

Desired Outcome

CDBG Activity CDBG Percentage Allocation

Budget Amount



Admin Costs – CDBG Services provided without cost to the General Fund

20%* $193,375






Housing Activities, Including Owner-Occupied Rehabilitation, Rental Rehabilitation, Acquisition Rehabilitation

60% $580,126

Public Services Including Neighborhood Services, Youth Services, Elder Services, Homeless Services, Handicap Services, and Other Eligible Expenses

15%* $145,031**

Other Eligible activities as needed by the Community

Up to 5% $48,344**

* Allocations in this category limited by federal statute.

** Up to $50,000 to be set aside for eligible activities to be carried out by CDBG-eligible Certified Neighborhood Associations, to be allocated between Public Services as Other Eligible Activities as determined eligible.

Be it further resolved that the following priorities are adopted for the HOME Program for the federal FY2018 program year:

Proposed FY18 HOME Priority PercentagesCity Council Goal


HOME Activity HOME Percentage Allocation

Budget Amount



Admin Costs – HOME administrative and planning services provided without cost to the General Fund

10%* $26,636






Housing Activities, Including Homebuyer Assistance, Housing Rehabilitation, Acquisition Rehabilitation

62% $164,728

Set aside for activities carried out by a CHDO

28% $75,000

* Allocations in this category limited by federal statute.

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Presenter at meeting: Mike Duffy Phone Number/Extension: 5873E-mail Address: [email protected]

Alternate Contact Person: Heath Halverson Phone Number/Extension: 5110E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDAResolution authorizing the addition of 11 full-time positions within the Streets Division of the Public Works Department. CIP/DID #49-18-006


Background: The responsibility for the mowing of right-of-way was reassigned from the Parks Division to the Streets Division of the Public Works Department, as it was determined the work could be completed more efficiently in the Streets Division. The creation of 10 positions within the Streets Division provides the additional staff needed to complete the work.

One Right-of-Way Technician is currently inspecting work completed within the City right-of-way. There is critical need for the addition of a second inspector to ensure compliance to standard.

Action/Recommendation: Approve the addition of 11 positions within the Streets Division of the Public Works Department effective November 27, 2017.

Alternative Recommendation: N/A






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49-18-006


WHEREAS, the responsibility of mowing City right-of-way was reassigned from the Parks Division to the Streets Division of the Public Works Department, as it was determined the work could be completed more efficiently, and

WHEREAS, the reassignment of this responsibility to the Streets Division creates a need to add ten full-time positions to complete the work, and

WHEREAS, one Right-of-Way Technician is currently inspecting work completed within the City right-of-way and there is critical need for the addition of a second inspector to ensure compliance to standard, and

WHEREAS, the Public Works Director recommends the addition of 11 full-time positions to the Streets Division of the Public Works Department,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager hereby authorizes 11 additional full-time employees be established in the Streets Division of the Public Works Department.

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Submitting Department: Parks

Presenter at meeting: Daniel Gibbins Phone Number/Extension: 5768E-mail Address: [email protected]

Alternate Contact Person: Heath Halverson Phone Number/Extension: 5110E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDAResolution authorizing the elimination of 11 full-time employees from the Parks Division of the Parks and Recreation Department.CIP/DID #49-18-006


Background: The responsibility for mowing of Right-of-Way currently resides in the Parks Division. It has been determined that the work can be more efficiently done within the Streets Division of the Public Works Department.

Action/Recommendation: Approve the elimination of 10 Vegetation Management Operators and one Vegetation Management Supervisor from the Parks Division of the Parks and Recreation Department effective November 27, 2017

Alternative Recommendation: Keep the positions within the Parks Division; however it has been determined they can be done more efficiently within the Streets Division.






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WHEREAS, the Parks Superintendent has determined the mowing of City right-of-way could be performed more efficiently in the Streets Division of the Public Works Department, and

WHEREAS, this reassignment of responsibility creates the need to eliminate 11 full-time positions from the Parks Division of the Parks and Recreation Department, including 10 Vegetation Management Operators and one Vegetation Management Supervisor, and

WHEREAS, the Interim Parks and Recreation Director recommends the elimination of 11 full-time employees from the Parks Division of the Parks and Recreation Department

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager hereby authorizes 11 full-time employees be eliminated from the Parks Division of the Parks and Recreation Department.

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Submitting Department: Golf

Presenter at Meeting: Lisa Miller Phone Number/Ext.: 5544E-mail Address: [email protected]

Alternate Contact Person: Sandi Fowler Phone Number/Ext.: 5077E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDAElimination of the Golf Superintendent Classification. CIP/DID #GLF012-17

EnvisionCR Element/Goal: GreenCR Goal 2: Have the best parks, recreation and trails system in the region.

Background: The City operates its golf courses as an enterprise fund. The task force identified the elimination of the Golf Superintendent classification as a potential future action to strengthen the financial performance of golf in Cedar Rapids. With this change the Head Superintendent classification at each of the four City golf courses will remain.

Action/Recommendation: Approve elimination of the Golf Superintendent classification effective October 24, 2017.


Time Sensitivity: Immediate



Local Preference Policy: NoExplanation: NA

Recommended by Council Committee: NoExplanation: NA

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WHEREAS, the recommendation from the Parks & Recreation – Golf Division was to improve the performance of the Golf operating budget, and

WHEREAS, the Golf Division will eliminate the classification of Golf Superintendent, and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is hereby authorized to eliminate the classification of Golf Superintendent effective October 24, 2017.

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Submitting Department: Information Technology

Presenter at Meeting: Consent Phone Number/Ext.: N/AE-mail Address: N/A

Alternate Contact Person: Nic Roberts Phone Number/Ext.: 5088E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDAResolution authorizing IT Systems Analyst to attend Lenel Digital Video and Prism Training in Rochester, NY from December 10-15, 2017 for an estimated total amount of $4,394. CIP/DID #IT2017-009

EnvisionCR Element/Goal: InvestCR Goal 2: Cultivate a skilled workforce by providing cutting-edge training and recruiting talented workers.

Background: The City currently uses the Lenel On Guard software suite as the primary security access software. As this application changes and is enhanced by new features, IT staff need to stay current with changes. This training will enable Alan to stay current and gain advanced knowledge necessary to support the camera/video functions and provide system administration

Action/Recommendation: The Information Technology Department—recommends that City Council approval Alan Sholes’s Business Travel Report for attending the Lenel Digital Video and Prism Training in Rochester, NY from December 10-15, 2017 for an estimated total amount of $4,394.



Resolution Date:

Budget Information: 542102-101-109130

Local Preference Policy: NAExplanation: Travel

Recommended by Council Committee: (Click here to select)Explanation: NA

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WHEREAS, the CIO recommends that the City Council approve Alan Sholes’s Business Travel Report for attending the Lenel Digital Video and Prism Training in Rochester, NY from December 10-15, 2017 for the estimated amount of $4,394,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the Business Travel Report submitted by Alan Sholes, Systems Analyst III, be hereby approved for attending the Lenel Digital Video and Prism Training in Rochester, NY from December 10-15, 2017 for the estimated amount of $4,394. The trip cost will be funded from the Information Technology Department’s FY18 Cost of Conference/Training Budget and coded to 542102-101-109130.

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Council Agenda Item Cover SheetSubmitting Department: Public Works

Presenter at meeting: Brenna Fall, PE Phone Number/Extension: 5732E-mail Address: [email protected]

Alternate Contact Person: Kevin Vrchoticky, PE Phone Number/Extension: 5896E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDAResolution amending Resolution No. 1134-08-17, revising the final amount to be assessed for the 2016 Sidewalk Infill Project, Phases 1 & 2.CIP/DID #3012074-00

EnvisionCR Element/Goal: ConnectCR Goal 1: Provide choices for all transportation users: inter- and intra-city.

Background: Final assessments for the above sidewalk repair project were approved by Resolution No. 1204-08-17 on September 12, 2017, in which construction was completed by Midwest Concrete Inc. This is a previously approved Capital Improvements Project (CIP No. 3012074-02) with a final construction amount of $426,577.50. The final original amount proposed to be assessed to the benefited properties was $258,360.

Two properties were constructed as a part of the 2016 Sidewalk Infill Project, Phases 1 & 2 project, but preliminary assessed under a different project number. These two properties have to be removed to complete the final assessment process associated with the original project number. The two property assessment amounts will not change. Five other properties were adjusted to match the amounts on the original schedule. The final assessment amount for 2016 Sidewalk Infill Project, Phases 1 & 2 project has been revised to $231,040.

Action/Recommendation: Approve resolution amending Resolution No. 1204-08-17, which amends the final amended assessment amount.

Alternative Recommendation: None. This property completed the sidewalk per zoning requirements for final occupancy and should not have been assessed. If the resolution amending the final assessment is not adopted, the assessment will not be enforceable.



Budget Information: 301/301000/3012074-02 NA



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AUD FILE3012074-00


RESOLUTION AMENDING FINAL ASSESSMENTSFOR 2016 SIDEWALK INFILL PROJECT, PHASES 1 & 2 PROJECT (CIP NO. 3012074-00)

WHEREAS, Resolution No. 1204-08-17, passed on September 12, 2017, adopted the

final amended special assessments for the 2016 Sidewalk Infill Project, Phases 1 & 2 project, and

WHEREAS, it has been determined that the final assessment schedule adopted by said Resolution be amended, which will adjust the new sidewalk benefit, and

WHEREAS, the corrected total assessment amount is $231,040, and

WHEREAS, corrections to final assessments can be made according to Section 384.74, Code of Iowa, now therefore

BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that Resolution 1134-08-17 is amended to state $231,040 is the whole amount of the cost of said improvements to be assessed against the benefited properties.

BE IT FURTHER RESOLVED, that after full consideration of the final schedule of assessments showing the assessments made for the construction of the 2016 Sidewalk Infill Project, Phases 1 & 2, in which final plat and amended schedule were filed in the office of the Clerk on September 12, 2017, is hereby revised per the updated amended final assessment schedule attached hereto, and

BE IT FURTHER RESOLVED that City Clerk shall file the attached amended schedule with the Linn County Treasurer.

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Submitting Department: Public Works Department

Alternate Contact Person: Kristi Whitham Phone Number/Extension: 5694E-mail Address: [email protected]

Presenter at meeting: Rita Rasmussen Phone Number/Extension: 5807E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDAResolution authorizing the mailing and publication of a Notice of Intent to Proceed with an approved public improvement project for E Avenue NW from Iowa Highway 100 to Stoney Point Road; to commence with the acquisition of right-of-way, temporary and permanent easements from a portion of agricultural properties; set a public hearing date for November 14, 2017.CIP/DID #3012181-00


Background: When it is anticipated agricultural land may have to be acquired for a public improvement project, State Code (Section 6B.2A) requires a public hearing to be held prior to commencing right-of-way acquisition.

The E Avenue NW from Iowa Highway 100 to Stoney Point Road project improvements include new Portland Concrete Cement street, curb and gutter; construction of a round-a-bout intersection at E Avenue NW and Stoney Point Road; and installation of a new drainage culvert. The project requires acquisition of additional right-of-way, temporary and permanent easements from a portion of agricultural properties.

Action/Recommendation: The Public Works Department recommends adopting the resolution to authorize mailing and publication of Notice of Intent to Proceed with an approved public improvement project and set the date for a public hearing.

Alternative Recommendation: City Council direct staff to redesign or discontinue the project.

Time Sensitivity: NormalResolution Date: October 10, 2017Budget Information: 301/301000/3012181, SLOSTLocal Preference Policy: NA

Explanation: Local Preference Policy does not apply to the acquistion of right-of-way.Recommended by Council Committee: NA

Explanation: NA

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3012181-007970


RESOLUTION AUTHORIZING MAILING AND PUBLICATION OF NOTICE OF INTENT TO PROCEED WITH AN APPROVED PUBLIC

IMPROVEMENT PROJECT FOR E AVENUE NW FROM IOWA HIGHWAY 100 TO STONEY POINT ROAD

(CIP No. 3012181) AND TO COMMENCE THE ACQUISITION OF PROPERTY

FOR THE PROJECT AND SETTING DATE OF PUBLIC HEARING

WHEREAS, under the provision of Sections 6B.2A and 6B.2B of the Iowa Code, a governmental body which proposes to acquire property under power of eminent domain for a public improvement project, is required to give notice of intent to commence the project to all property owners of agricultural land whose properties may be acquired in whole or in part for the project, and

WHEREAS, the City Public Works Department through its consultant, Anderson Bogert Engineers and Surveyors, Inc., has prepared plans and exhibits which show said proposed improvements and identifies the proposed properties where right-of-way activity, i.e. construction easements, permanent easement, and fee takings, are required, and

WHEREAS, the Public Works Department has not yet commenced right-of-way activity, i.e. construction easements, permanent easements and fee takings, and

WHEREAS, the City Council previously allocated funds for said improvements in the Capital Improvements Program, and

WHEREAS, before the City of Cedar Rapids can proceed with said project, the City Council must:

a. Hold a public hearing, providing the opportunity for public input on the question to continue the approved public improvement and on the acquisition or condemnation of property for the project, and

b. Adopt a resolution a) to continue the approved project, and b) to authorize the acquisition of the properties and property interests not yet acquired for the project by negotiation or condemnation.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, that the plans and exhibits for said improvement to be known as the E Avenue NW from Iowa Highway 100 to Stoney Point Road project (CIP No. 3012181), as prepared by Anderson Bogert Engineers and Surveyors, Inc., showing the proposed improvements and identifying the proposed properties and property interests to be acquired for the project, i.e. construction easements, permanent easements, and fee takings, be and are hereby received and put on file for public inspection.

BE IT FURTHER RESOLVED, that at a subsequently scheduled City Council Meeting at the City Council Chambers, 3rd Floor, City Hall, in the City of Cedar Rapids, on the 14th day of November, 2017 at 12:00 p.m. the City Council will:

a. Hold a public hearing, providing the opportunity for public input on the question to continue an approved public improvement and on the acquisition or condemnation of properties and property interests not yet acquired for the project, and

b. Vote on a resolution a) to continue the approved project, and b) authorize the acquisition of the properties and property interests not yet acquired for the project by negotiation or condemnation.

BE IT FURTHER RESOLVED, that the Public Works Director and City Clerk are hereby instructed to cause notice to be published and mailed as required by law of the pendency of this resolution and of the time and place of the hearing at which persons interested in the proposed project may present their views regarding the project and regarding the acquisition of property for the project; said Notice of Intent to be in substantially the attached form.

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NOTICE OF INTENT TO PROCEED WITH AN APPROVED PUBLIC IMPROVEMENT PROJECT KNOWN AS E AVENUE NW FROM IOWA

HIGHWAY 100 TO STONEY POINT ROAD AND TO ACQUIRE THE NECESSARY PROPERTIES, RIGHTS-OF-WAY, PERMANENT EASEMENTS AND TEMPORARY

EASEMENTS(CIP No. 3012181)

Property Owners That May be Affected Location of Affected Properties

TO: Daniel D. and Shirley A. Lemon; Part of SW1/4 SE1/4 Section 22-83-8, Virgil M. and Rebecca S. Duvel City of Cedar Rapids, Linn County, Iowa

Lee Crawford Quarry Co Inc Track 1: Part of SW1/4 SW1/4 Section 23-83-8, Linn County, Iowa Track 2: Part of Parcel B, Plat of Survey No. 1190, Linn County, Iowa

Linn County Track 1: Part of Parcel A, P.O.S. 253, City of Cedar Rapids, Linn County, IowaTrack 2: Part of Parcel B, P.O.S. 253, City of Cedar Rapids, Linn County, Iowa

Todd B. Stallman, Part of NW1/4 Section 27-83-8, City of Glenda A. Switzer, and Cedar Rapids, Linn County, IowaLinda A. Stallman

and other Cedar Rapids and Linn County residents

Under the provisions of Section 6B.2A and 6B.2B of the Iowa Code, a governmental body which proposes to acquire property under power of eminent domain for a public improvement project is required to give notice of intent to commence the project to all property owners of agricultural land whose properties may be acquired in whole or in part for the project.

1. DESCRIPTION OF THE PROJECT; INTENDED USE OF PRIVATE PROPERTY TO BE ACQUIRED.

NOTICE IS HEREBY GIVEN that the City Council of the City of Cedar Rapids will consider proceeding with an approved project, described as follows:

E AVENUE NW FROM IOWA HIGHWAY 100 TO STONEY POINT ROAD(CIP No. 3012181)

Project improvements include new Portland Concrete Cement street, curb and gutter; construction of a round-a-bout intersection at E Avenue NW and Stoney Point Road; installation of a new drainage culvert and sidewalk. The project requires acquisition of additional right-of-way, permanent storm sewer and drainage easement, and temporary construction easements from agricultural land.

2. PRIVATE PROPERTY MAY BE ACQUIRED BY PURCHASE OR CONDEMNATION.

If the City Council elects to proceed with the above-described project, it will be necessary to acquire property for the project improvements. Upon review of Cedar Rapids property records, it appears that properties or portions of properties owned by the above-identified persons may have to be acquired for the project. The City will attempt to purchase the required property by good faith negotiations, and it may condemn properties if compensation amounts offered by the City are not acceptable to the property owner. The proposed location of the above described public improvement is shown on a conceptual drawing, plan, or plat of the project which is on file in the office of the City Clerk and available for public inspection.

3. CITY PROCESS TO DECIDE TO PROCEED WITH THE PROJECT AND TO ACQUIRE PROPERTY; CITY COUNCIL ACTION REQUIRED TO PROCEED WITH PROJECT; OPPORTUNITY FOR PUBLIC INPUT.

The Cedar Rapids City Council authorized the City Engineer to proceed with this said project on August 29, 2016. In order to acquire the necessary properties and property interests required for the project, the City Council is required to authorize continuation of the project by Council resolution. The City has provided funding in its current capital improvements budget to acquire property and property interests for the project and to construct the project improvements. Any public comment will be considered in determining whether to acquire property for the project and whether to continue with the construction of the project improvements.

The City Council will hold a public hearing, giving persons interested in the project the opportunity to present their views regarding the project, and regarding the acquisition of property for the project. The public hearing on the project will be held during the City Council’s regularly scheduled meeting on the 14th day of November, 2017 in the City Council Chambers, 3rd Floor, City Hall, 101 First Street, Cedar Rapids, Iowa, commencing at 12:00 p.m. In order to continue the above-described project and commence the acquisition of private property for the project by Council resolution, the City Council is scheduled to consider adoption of a resolution to that effect during the City Council’s regularly scheduled meeting on the 14th day of November, 2017 in the City Council Chambers, 3rd Floor, City Hall, 101 First Street, Cedar Rapids, Iowa, commencing at 12:00 p.m.

If the City Council decides to proceed with the project, an appraiser will provide our opinion of the value of the property to be acquired. The City will offer no less than the appraised value and will offer to purchase only the needed property by good faith negotiations. If the City is unable to acquire properties needed for the project by negotiation, the City may proceed to acquire those properties or portions of properties by exercising the eminent domain authority and proceeding with the condemnation process.

4. STATUS OF PROJECT PLANNING.

Construction of the E Avenue NW from Iowa Highway 100 to Stoney Point Road project is anticipated to occur during Fiscal Year 2018. The City Council, per Resolution No. 1152-08-16 dated August 29, 2016, authorized execution of a contract with Anderson Bogert Engineers and Surveyors, Inc. for project design and acquisition plat preparation.

5. STATEMENT OF RIGHTS.

Just as the law grants certain entities the right to acquire private property, you as the owner of property have certain rights. You have the right to:

a. Receive just compensation for the taking of property. (Iowa Const., Article 1, Section 18)

b. An offer to purchase which may not be less than the lowest appraisal of the fair market value of the property. (Iowa Code §6B.54(3))

c. Receive a copy of the appraisal, if an appraisal is required, upon which the acquiring agency’s determination of just compensation is based not less than 10 days before being contacted by the acquiring agency’s acquisition agent. (Iowa Code §6B.45)

d. When an appraisal is required, an opportunity to accompany at least one appraiser of the acquiring agency who appraises your property. (Iowa Code §6B.54(2))

e. Participate in good faith negotiations with the acquiring agency before the acquiring agency begins condemnation proceedings. (Iowa Code §6B.2B)

f. Retain legal counsel of your choosing at your expense for the purpose of bringing a court action to challenge the exercise of eminent domain authority or the condemnation proceedings in accordance with the provisions of law. (Iowa Code §§6B.3A; Iowa Code 6A.24)

g. If you cannot agree on a purchase price with the acquiring agency, a determination of just compensation by an impartial compensation commission and the right to appeal its award to district court. (Iowa Code §§6B.4, 6B.7, and 6B.18)

h. A review by the compensation commission of the necessity of the condemnation if your property is agricultural land being condemned for industry; (Iowa Code §6B.4A)

i. Payment of the agreed upon purchase price or, if condemned, a deposit of the compensation commission award before you are required to surrender possession of the property. (Iowa Code §§6B.25, 6B.26 and 6B.54(11))

j. Reimbursement for expenses incidental to transferring title to the acquiring agency. (Iowa Code §§6B.33 and 6B54(10))

k. Reimbursement of certain litigation expenses: (1) if the award of the compensation commissioners exceeds 110 percent of the acquiring agency’s final offer before condemnation; and (2) if the award on appeal in court is more than the compensation commissioner’s award. (Iowa Code §6B.33)

l. To the greatest extent practicable, be provided at least 90 days written notice to vacate occupied property prior to construction or development of a public improvement. (Iowa Code §6B.54(4))

m. Relocation services and payments, if you are eligible to receive them, and the right to appeal your eligibility for and amount of payments. (Iowa Code §§316.9 and 6B.42)

The rights set out in this Statement are not claimed to be a full and complete list or explanation of an owner’s rights under the law. They are derived from Iowa Code Chapters 6A, 6B and 316. For a more thorough presentation of an owner’s rights, you should refer directly to the Iowa Code or contact an attorney of your choice.

This Notice is given by the authority of the Council of the City of Cedar Rapids.

Published in The Cedar Rapids Gazette on October 28, 2017.

Mailed to all affected Property Owners on October 11, 2017.

E AVENUE NW FROM HIGHWAY 100 TO STONEY POINT ROAD NW ROAD IMPROVEMENT PROJECT



Presenter at Meeting: Jennifer Pratt Phone Number/Ext.: 5047E-mail Address: [email protected]

Alternate Contact Person: Phone Number/Ext.: E-mail Address:

Description of Agenda Item: Motions setting public hearingsMotion setting a public hearing for October 24, 2017 to consider a Master Parking Space Agreement with Park Cedar Rapids and Armstrong-Race Realty Company. CIP/DID# CD-0030-2017


Background: This motion sets a public hearing for the October 24 City Council meeting to consider a Master Parking Space Agreement with Park Cedar Rapids and Armstrong-Race Realty Company. With the agreement, Armstrong-Race Realty will agree to lease up to 80 parking spaces within the 3rd Avenue, the 4th Avenue, and the GTC Parking Ramps for a period of 22 years. Armstrong-Race Realty will pay market rate for the parking spaces for the term of the lease.

Action/Recommendation: N/A

Alternative Recommendation: None

Time Sensitivity: High

Resolution Date: 10-24-2017


Local Preference Policy: NoExplanation: N/A.

Recommended by Council Committee: NAExplanation: N/A

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Alternate Contact Person: Kirsty Sanchez Phone Number/Ext.: 319 286-5822E-mail Address: [email protected]

Description of Agenda Item: Motions setting public hearingsMotion setting a public hearing for October 24, 2017 to consider granting a change of zone for property at 4805 J Street SW from I-2, General Industrial Zone District to R-2, Single Family Residence Zone District without a Preliminary Site Development Plan as requested by Uriah A. and Jennifer L. Kreb.CIP/DID #RZNE-025572-2017

EnvisionCR Element/Goal: GrowCR Goal 1: Encourage mixed-use and infill development.

Background: This request for a Rezoning well be reviewed by the City Planning Commission on October 12, 2017 and the Commission’s recommendation will be provided on the City Council Cover sheet for the public hearing to be held on October 24, 2017.

The applicant is requesting rezoning of an existing single family home and adjoining vacant parcel since in the I-2 Zoning District the property is considered a legal non-conforming use. The property is on the market, but several sales have fallen through due to the industrial zoning and the potential buyer(s) not being able to get financing approved. The house was built in 1957, but the zoning was never appropriately adjusted when the City adopted new zoning maps. There is no site plan included with this request since there are no proposed changes to the parcels. If changes are proposed or new structure(s) proposed site plans will be require as part of a building permit application.

A public hearing to allow for public input and the First Reading of the Ordinance are to be scheduled for October 24, 2017. Two additional readings of the Ordinance by City Council are required by State law before approval of the rezoning is final.

Action/Recommendation: City staff recommends adoption of the motion setting the public hearing.

Alternative Recommendation: City Council may table and request further information.

Time Sensitivity: NAResolution Date: NABudget Information: NALocal Preference Policy: NARecommended by Council Committee: NA

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Description of Agenda Item: Motions setting public hearingsMotion setting a public hearing for October 24, 2017 to consider granting a change of zone for property south of Kirkwood Parkway SW and west of C Street SW from C-3, Regional Commercial Zone District to RMF-1, Multiple Family Residence Zone District without a Preliminary Site Development Plan as requested by Landover Corporation (Applicant) and Prairie Crossing Partners, LLC (Titleholder).CIP/DID #RZNE-025581-2017



This is a request to rezone a vacant parcel from the C-3 Zoning District to the RMF-1, Multi-Family Zone District to allow for potential development of apartment complex. The applicant is planning on submitting an application for State incentives on November 15, 2017. One of the requirements for this State incentive program is the property has appropriate zoning. The property is identified as “Urban Medium-Intensity” on the City’s Future Land Use Map in EnvisionCR, the City’s Comprehensive Plan. If the proposed housing project moves forward a Preliminary Site Development Plan application will be required showing site and building design details.



Alternative Recommendation: City Council may table and request further information.Time Sensitivity: NAResolution Date: NABudget Information: NALocal Preference Policy: NARecommended by Council Committee: NA

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Description of Agenda Item: Motions setting public hearingsMotion setting a public hearing for October 24, 2017 to consider granting a change of zone for property at 4480 Blairs ferry Road NE from A, Agriculture Zone District to R-1, Single Family Residence Zone District without a Preliminary Site Development Plan as requested by Monarch Ridge, LLC.CIP/DID #RZNE-025270-2017


Background: This request for a Rezoning without a Preliminary Site Development Plan will be reviewed by the Planning Commission and the Commission’s recommendation will be provide in the City Council cover sheet for the public hearing.

The applicant is requesting rezoning of 3.57 acres of vacant land to allow for development of 3 single-family detached homes. The proposal also includes creation of 11 outlots that would be combined with the homes owners lots to the east. The applicant has also submitted for preliminary plat approval. The property is identified as “Urban Low-Intensity” on the City’s Future Land Use Map in EnvisionCR, the City’s Comprehensive Plan. A site plan(s) are not included with the request. Site plans will be required at the time of application for building permits.


Action/Recommendation: City staff recommends an affirmative vote setting the public hearing.



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Presenter at Meeting: Kirsty Sanchez Phone Number/Ext.: 319 286-5132E-mail Address: [email protected]

Alternate Contact Person: Ken DeKeyser Phone Number/Ext.: 319 286-5822E-mail Address: [email protected]

Description of Agenda Item: Motions setting public hearingsA motion setting a Public Hearing for October 24, 2017 to consider granting a change of zone for property located on Stone Creek Circle SW from C-1, Mixed Neighborhood Convenience Zone District, to C-2, Community Commercial Zone District with a Preliminary Site Development Plan as requested by Stone Creek Holdings, LLC.CIP/DID #RZNE-025366-2017


Background: This request for a Rezoning was reviewed by the City Planning Commission on September 21, 2017 and approval was recommended unanimously.

This is a request to rezone 0.36 acres of the 9.7 acre parcel located at Stone Creek Circle SW from C-1, Mixed Neighborhood Convenience Zone District to C-2, Community Commercial Zone District to allow for the construction of a car wash and a pet wash. The property is identified as “Urban Low-Intensity” on the City’s Future Land Use Map in EnvisionCR, the City’s Comprehensive Plan.

A Public Hearing to allow for public input and the First Reading of the Ordinance will be held on October 24, 2017. Two additional readings of the Ordinance by City Council are required by State law before approval of the rezoning is final.

Action/Recommendation: City staff recommends setting the public hearing.



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Description of Agenda Item: Motions setting public hearingsMotion setting a public hearing for October 24, 2017 to consider granting a change of zone for property at 55 Miller Avenue SW from C-2, Community Commercial Zone District to RMF-1, Multiple Family Residence Zone District with a Preliminary Site Development Plan as requested by The Woda Group, Inc. (Applicant) and Four Oaks Family and Children’s Services (Titleholder).CIP/DID #RZNE-025542-2017



This is a request to rezone this vacant parcel to allow for development of a multi-family residential project. The applicant is planning on submitting an application for State incentives on November 15, 2017. One of the requirements for this State incentive program is the property has appropriate zoning. The properties are identified as “Urban High-Intensity” on the City’s Future Land Use Map in EnvisionCR, the City’s Comprehensive Plan. This application for rezoning includes a Preliminary Site Development Plan and building elevations which show site and building design details.

The Preliminary Site Development Plan as submitted includes the following: Project to be built in two phases Both phases are basically identical in number, type and design of building and parking

layout Total site area – 4.75 acres Total building area – 71,604 s. f. (1.64 ac.) Total hard surface area – 50,182 s. f. (1.15 ac.) Total green space is 85,085 s. f. (1.96 acres). Total number of units/full build out - 88 Total parking/full build out - minimum 147 required, 147 spaces provided including 6

ADA-accessible spaces. Access from Miller Ave. SW. Two playgrounds. Sidewalks along all street frontages.

17f





LOCATION MAP




Alternate Contact Person: Matt Feuerhelm, PE Phone Number/Extension: 5745E-mail Address: [email protected]

Description of Agenda Item: Motions filing plans and specificationsMotion setting public hearing date for October 24, 2017 and directing publication thereof, filing plans and/or specifications, form of contract and estimated cost, advertising for bids by posting notice to bidders as required by law, and authorizing City officials or designees to receive and open bids and publicly announce the results on October 25, 2017 for the 39th Street SE South of 14th Avenue SE Drainage Improvements project (estimated cost is $100,000).CIP/DID #304445-01

EnvisionCR Element/Goal: ProtectCR Goal 1: Protect Cedar Rapids from flooding and other hazards.

Background: The City currently maintains an 84” storm sewer outfall at the project location. A June 2014 rain event led to severe erosion and debris deposit at and near the storm sewer pipe outfall location. The project area has continued to erode an overland flow path which is adjacent to residential backyards. The goal of this project is to fill and stabilize the areas that have washed out and provide outfall protection near the City’s storm sewer.

Action/Recommendation: The Public Works Department recommends approval of the Motion filing plans, specifications, form of contract, estimated costs, setting a public hearing date for October 24, 2017 and advertising for bids by publishing notice to bidders for the project.

Alternative Recommendation: An alternative would be deferring the project into the future.



Budget Information: 304/304000/304445/NA



18a18a

CIP No. 304445

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BEL AIR DR SE

MOUNT VERNON ROAD SE

42N

D S

TREE

T SE

PROJECT LOCATION

39TH

STR

EET

SE

14TH AVE SE

PIONEER AVE SE

34TH

STR

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SE 38TH

STR

EET

SE




Alternate Contact Person: Loren Snell, PE Phone Number/Extension: 5804E-mail Address: [email protected]

Description of Agenda Item: Motions setting public hearingsMotion setting public hearing date for October 24, 2017 and directing publication thereof, filing plans and/or specifications, form of contract and estimated cost, advertising for bids by posting notice to bidders as required by law, and authorizing City officials or designees to receive and open bids and publicly announce the results on October 25, 2017 for the FY18 Lift Station Improvements project (estimated cost is $354,820).CIP/DID #6550010-02


Background: The purpose of this project is to acquire and make system improvements to the Old Orchard Knolls 5th lift station and College Farms lift station. The City of Cedar Rapids has acquired the lift stations and will be maintaining the facilities. This project will enhance the site access, security, system controls and equipment at each site. The available funding for this activity is $434,820 and is subject to receipt of acceptable bids. Construction is scheduled to begin in December 2017 and completion is anticipated in June 2018.


Alternative Recommendation: Defer the project for future construction.



Budget Information: 6550010 NA - $434,820.00



18b18b

ROUTE 30

UNIO

N D

R S

W

COTTON CT SW

WINDMILL DR SWHAY FIELD CT SW

IVA

NH

OE

RD

300

6550010

FY 18 LIFT STATION IMPROVEMENTS(OLD ORCHARD KNOLLS 5TH AND COLLEGE FARMS) PROJECT

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GLASS RD NE

CT NE

RIMROCK DR NE

OLD

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AR

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WINTERWOOD

CT NE

PLUMGROVECT NE

LIFT STATIONLOCATION

CA

RB

RY

LIFT STATIONLOCATION



Presenter at meeting: John Witt, PE, PTOE Phone Number/Extension: 5800E-mail Address: [email protected]

Alternate Contact Person: Cari Pauli, PE Phone Number/Extension: 5157E-mail Address: [email protected]

Description of Agenda Item: Motions setting public hearingsMotion setting public hearing date for October 24, 2017 and directing publication thereof, filing plans and/or specifications, form of contract and estimated cost, advertising for bids by posting notice to bidders as required by law, and authorizing City officials or designees to receive and open bids and publicly announce the results on October 25, 2017 for the Wright Brothers Boulevard Lighting project (estimated cost is $412,830).CIP/DID #326017-02


Background: The purpose of this project is to replace all street lights along Wright Brothers Boulevard SW from Arthur Collins Parkway to 6th Street, as the infrastructure is reaching its end of life. This includes removal of existing poles, fixtures and bases, and replacing them with new lighting poles, bases, arms, and luminaires. The lights will be placed in the median, where possible, to maximize light production with as few poles as possible. LED lighting fixtures will be installed to efficiently light the corridor. Placement has been coordinated with the upcoming landscaping project in the median of Wright Brothers Boulevard SW. Construction of the lights is scheduled to begin in December 2017 with completion anticipated by May 2018.


Alternative Recommendation: Leave the existing infrastructure in place.



Budget Information: 326/326000/326017 NA

Local Preference Policy: NoExplanation: Local Preference Policy does not apply.


18c18c

Wright Brothers Boulevard Lighting

PROJECT AREA

PROJECT # 326017-02

6thSt

reet

SW



Presenter at meeting: Sandy Pumphrey, PE Phone Number/Extension: 5363E-mail Address: [email protected]

Alternate Contact Person: Dave Wallace, PE Phone Number/Extension: 5814E-mail Address: [email protected]

Description of Agenda Item: Motions filing plans and specificationsMotion setting public hearing date for October 24, 2017 and directing publication thereof, filing plans and/or specifications, form of contract and estimated cost, advertising for bids by posting notice to bidders as required by law, and authorizing City officials or designees to receive and open bids and publicly announce the results on November 1, 2017 for the FY 2018 Draintile Program – Bid Package #1 project (estimated cost is $215,000).CIP/DID #304998-05


Background: The City’s new street standard requires draintile behind the back of curb on one side of the street. The primary purpose is to protect the sub-structure of the City street. A secondary benefit is to provide an opportunity for private properties to connect sump pump discharge hoses, reducing the likelihood of ice and/or algae on adjacent sidewalks or streets. This bid package covers five locations. An additional two bid packages are anticipated.

Action/Recommendation: The Public Works Department recommends approval of the Motion filing plans, specifications, form of contract, estimated costs, setting a public hearing date for November 1, 2018 and advertising for bids by publishing notice to bidders for the project.

Alternative Recommendation: Repackage and re-file for future bidding



Budget Information: 304998



18d





Description of Agenda Item: Motions filing plans and specificationsMotion setting public hearing date for October 24, 2017 and directing publication thereof, filing plans and/or specifications, form of contract and estimated cost, advertising for bids by posting notice to bidders as required by law, and authorizing City officials or designees to receive and open bids and publicly announce the results on November 8, 2017 for the Bever Park Culvert Replacement project (estimated cost is $225,000).CIP/DID #304470-02


Background: An existing 42” concrete culvert located within Bever Park is currently undersized and frequently overtops during large rain events. Frequent overtopping has led to deterioration of the structure and parking lot pavement. The proposed project will replace the existing culvert with a 10’ x 5’ precast concrete box structure. Safety railing and endwall treatments will be used to maintain aesthetics. The culvert serves an approximate drainage area of 140 acres consisting of mainly residential neighborhoods.


Alternative Recommendation: An alternative would be deferring the project to the future.



Budget Information: 304/304000/304470/NA



18e18e

CIP No. 304470

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GRANDE AVE SE

BEVER AVE SE32

ND

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SEPROJECT LOCATION

BLAKE BLVD SE

IOWA AVE SE

30TH

STR

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MEADOWBROOK DR SE

FOR

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SE

TERRY DR SE

SINCLAIR AVE SE

Council Agenda Item Cover SheetSubmitting Department: Water

Presenter at Meeting: Steve Hershner Phone Number/Ext.: 5281E-mail Address: SteveHe @cedar-rapids.org

Alternate Contact Person: Jonathan Mouw Phone Number/Ext.: 5296E-mail Address: [email protected]

Description of Agenda Item: Motions filing plans and specificationsOctober 24, 2017 – Ely Road SW Water Transmission Main project with bid opening November 15, 2017 (estimated cost is $700,000). CIP/DID #6250047-02


Background: The project will be located along Ely Road SW, from Shaman Avenue SW extending to Old River Road SW.

The work will include construction of 3,675 linear feet of 16” diameter water transmission main with cathodic protection, related appurtenances, pavement rehabilitation, two (2) ADA-compliant sidewalk curb ramps, and associated site work.

The water transmission main included in the project will connect the Mt. Vernon and Cedar Hills service zones, providing increased resiliency and redundancy to the water distribution system.

Action/Recommendation: The Utilities Department Water Division staff recommend that the plans and specifications be filed with the City Clerk’s Office on October 10, 2017, a Notice to Bidders be posted as required by law, a Notice of Public Hearing be published on October 14, 2017, a Public Hearing scheduled for October 24, 2017 and bids opened on November 15, 2017.

Alternative Recommendation: NoneTime Sensitivity: 10/10/2017Motion Date: 10/10/2017Budget Information:

1. Included in Current Budget Year. Yes, funding for the Ely Road SW Water Transmission Main project is included in the FY17, FY18, and FY19 Water CIP budget. Project costs will be coded to 553000-625-625000-6250047.

2. Analysis if the expenditure is within budgeted expectations, i.e. some type of budget to actual comparison: There is currently $100,000 budgeted in the FY17 CIP budget, $500,000 in FY18, and $300,000 in FY19 for the construction of the Ely Road SW Water Transmission Main project. If needed, additional funds are available by adjusting other items in the CIP budget or from reserves.

3. Purchasing Department used or Purchasing Guidelines followed: Yes, the project is being publicly bid as a Capital Improvement Project.

Local Preference Policy: NoExplanation: Capital Improvement Projects are not subject to local preference policy.


18f


Presenter at Meeting: Steve Hershner Phone Number/Ext.: 5281E-mail Address: SteveHe @cedar-rapids.org

Alternate Contact Person: Jonathan Mouw Phone Number/Ext.: 5296E-mail Address: [email protected]

Description of Agenda Item: Motions filing plans and specificationsOctober 24, 2017 – Otis Road SE Water Transmission Main project with bid opening November 15, 2017 (estimated cost is $1,150,000). CIP/DID #6250048-02


Background: The project will be located along Otis Road SE, from Stewart Road SE extending near to the Cedar River.

The work will include construction of 4,103 linear feet of 16-inch diameter water transmission main with cathodic protection, 8 linear feet of 8-inch diameter water main, 400 linear feet of 8-inch diameter sanitary sewer, related water and sewer appurtenances including valves, hydrants, and sanitary sewer manholes, pavement rehabilitation, and associated site work. The work also includes two separate bore and jack crossings with a 30” diameter steel casing beneath the Union Pacific Railroad.

The water transmission main included in the project will connect the Mt. Vernon and Cedar Hills service zones, providing increased resiliency and redundancy to the water distribution system.

Action/Recommendation: The Utilities Department Water Division staff recommend that the plans and specifications be filed with the City Clerk’s Office on October 10, 2017, a Notice to Bidders be posted as required by law, a Notice of Public Hearing be published on October 14, 2017, a Public Hearing scheduled for October 24, 2017 and bids opened on November 15, 2017.

Alternative Recommendation: NoneTime Sensitivity: 10/10/2017Motion Date: 10/10/2017Budget Information:

1. Included in Current Budget Year. Yes, funding for the Otis Road SE Water Transmission Main project is included in the FY17, FY18, and FY19 Water CIP budget. Project costs will be coded to 553000-625-625000-6250048.

2. Analysis if the expenditure is within budgeted expectations, i.e. some type of budget to actual comparison: There is currently $100,000 budgeted in the FY17 CIP budget, $400,000 in FY18, and $400,000 in FY19 for the construction of the Otis Road SE Water Transmission Main project. If needed, additional funds are available by adjusting other items in the CIP budget or from reserves.

3. Purchasing Department used or Purchasing Guidelines followed: Yes, the project is being publicly bid as a Capital Improvement Project.

Local Preference Policy: NoExplanation: Capital Improvement Projects are not subject to local preference policy.


18g

Council Agenda Item Cover SheetSubmitting Department: City Clerk

Presenter at Meeting: Chief Jerman Phone Number/Ext.: 5374E-mail Address: [email protected]

Alternate Contact Person: Wanda Miller Phone Number/Ext.: 5274E-mail Address: [email protected]

Description of Agenda Item: Alcohol licenses

a) Basket Bowtique, 116 3rd Avenue SE.b) Beck’s Taproom Grill, 4444 1st Avenue NE.c) Buffalo Wild Wings – Blairs Ferry, 1100 Blairs Ferry Road NE.d) Checkers Tavern & Eatery, 3120 6th Street SW (additional outdoor service for an event).e) Chrome Horse, 1140 Blairs Ferry Road NE.f) Fareway Store #963, 4220 16th Avenue SW.g) Hy-Vee Drugstore #4, 4825 Johnson Avenue NW.h) Hy-Vee Food Store #1, 1843 Johnson Avenue NW (5-day license for an event at Teamsters

Hall #238, 5000 J Street SW).i) Hy-Vee Food Store #1, 1843 Johnson Avenue NW.j) L’Auberge, 3531 Mount Vernon Road SE.k) Liquid Lounge Downtown, 303 2nd Avenue SE.l) Lucky’s on Sixteenth, 86 16th Avenue SW.m) Miguel’s, 175 Jacolyn Drive NW.n) Point Liquor & Tobacco, 3221 Center Point Road NE (5-day license for an event at Teamsters

Hall #238, 5000 J Street SW).o) Prairie Bistro, 2121 Arthur Collins Parkway SW.p) Primetime Sports Bar & Restaurant, 4001 Center Point Road NE.q) Red Lion Lounge, 3970 Center Point Road NE (outdoor service for an event).r) Shores Event Center, 700 16th Street NE (new ownership).s) Sushi House, 2665 Edgewood Parkway SW.t) Taste of India, 1060 Old Marion Road NE.u) Tienda Mexicana La Guanajuato, 3915 Center Point Road NE.v) Vernon Bar & Grill, 3025 Mount Vernon Road SE.

CIP/DID # OB1145716


Background: Per State Code, the local authority must provide approval prior to the State issuing the alcohol licenses to the applicants.Action/Recommendation: Approve applications as submitted.Alternative Recommendation: NATime Sensitivity: NormalResolution Date: NABudget Information: NALocal Preference Policy: NA

Explanation: NARecommended by Council Committee: NA

Explanation: NA

19a

Cedar Rapids Police Department MemorandumTo: Chief Jerman

From: Lt. Walter Deeds

Subject: Beer/Liquor License Applications Calls for Service Summary

Date: October 4, 2017

Business Name/Address Total Public Intox DisturbancesCalls Intox Driver

Basket Bowtique 0 0 0 0116 3RD AVE SE

Beck's Taproom Grill 0 0 0 0

4444 1ST AVE NE

Buffalo Wild Wings - Blairs Ferry 12 0 0 0

1100 BLAIRS FERRY RD NE

Checkers Tavern & Eatery 13 0 1 2

3120 6TH ST SW

Chrome Horse 23 0 1 1

1140 BLAIRS FERRY RD NE

Fareway Store #963 53 0 1 4

4220 16TH AVE SW

Hy-Vee Drugstore #4 31 0 2 2

4825 JOHNSON AVE NW

Hy-Vee Food Store #1 0 0 0 0

1843 JOHNSON AVE NW

Hy-Vee Food Store #1 429 0 3 21

1843 JOHNSON AVE NW

L'Auberge 0 0 0 0

3531 MT VERNON RD SE

Liquid Lounge Downtown 12 0 0 2

303 2ND AVE SE

Lucky's on Sixteenth 31 0 0 4

86 16TH AVE SW

Miguel's 16 0 0 4

175 JACOLYN DR NW

Point Liquor & Tobacco 0 0 0 0

3221 CENTER POINT RD NE

Prairie Bistro 0 0 0 0

2121 ARTHUR COLLINS PKWY SW

Primetime Sports Bar & Restaurant 14 0 1 1


Red Lion Lounge 5 0 0 0


Shores Event Center 0 0 0 0

700 16TH ST NE

Sushi House 16 1 0 0

2665 EDGEWOOD PKWY SW

Taste of India 1 0 0 0

1060 OLD MARION RD NE

Tienda Mexicana La Guanajuato 2 0 0 0


Vernon Bar & Grill 7 0 0 2

3025 MT VERNON RD SE


Submitting Department: Finance

Presenter at Meeting: Casey Drew Phone Number/Ext.: 5097E-mail Address: [email protected]

Alternate Contact Person: Phone Number/Ext.: 5007E-mail Address:

Description of Agenda Item: Bills, payroll and fundsResolutions approving:

a. Payment of bills. CIP/DID #FIN2017-01b. Payroll. CIP/DID #FIN2017-02

EnvisionCR Element/Goal: Routine business - EnvisionCR does not apply

Background: The bi-weekly listings of bills, payrolls and fund transfers have been examined and approved by the proper departments.

Action/Recommendation: Authorize the Finance Department to issue payments and payroll checks and transfer funds as per the resolution listings.

Alternative Recommendation: NA



Budget Information: NA



20a20a

FINFIN2017-01


WHEREAS, the attached listing of bills dated the 10th day of October, 2017, has been examined and approved by the proper departments.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City of Cedar Rapids Finance Director be and is hereby authorized and directed to draw checks on the City Treasurer in favor of the holders thereof and for the various amounts and that the money necessary for payment of the same is hereby appropriated from the different funds.

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

FINTRS

FIN2017-02


WHEREAS, the following payrolls have been examined and approved by the proper departments, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director be and is hereby authorized and directed to issue checks in favor of the holders thereof and for various amounts and that the money necessary for payment of the same is hereby appropriated from the different funds.

Department Total Department TotalAnimal Control $ 25,331.10 Human Resources $ 25,950.16 Aquatics Operation $ 8,505.51 Information Technology $ 92,067.17 Attorney $ 22,299.85 Joint Communications $ 64,154.86 Building Services Division $ 69,005.58 Parks Operations $ 137,321.24 CD – Federal Programs $ 36,253.13 Police $ 704,196.48Cedar Rapids Public Library $ 117,639.29 Public Works $ 7,944.00City Band $ 0.00 Public Works – Engineering $ 144,819.65 City Manager $ 49,193.41 Purchasing Service $ 8,993.60Civil Rights $ 13,495.67 Recreation $ 41,920.03 Clerk $ 12,809.42 Sewer Operations $ 61,568.70Community Develop – DOD $ 31,034.00 Street Operations $ 140,537.29 Council $ 6,920.65 Traffic Engineering $ 54,459.86Development Services $ 38,004.07 Transit $ 119,906.92 Facilities Maint Service $ 50,722.78 Treasury Operations $ 12,880.81 Finance $ 20,283.67 Utilities $ 13,467.97 Finance – Analysts $ 15,396.96 Utilities – Solid Waste $ 96,084.88Financial Operations $ 45,544.91 Veterans Memorial $ 17,050.64 Fire $ 403,022.17 Water Operations $ 283,180.88Five Seasons Parking $ 7,536.00 Water Pollution Control $ 193,635.55 Fleet Maintenance $ 74,197.24 Golf Operations $ 42,767.98 Grand Total $ 3,310,104.08

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

20b


Submitting Department: City Manager

Presenter at Meeting: Angie Charipar Phone Number/Ext.: 319-286-5090E-mail Address: [email protected]

Alternate Contact Person: Jessica Bys Phone Number/Ext.: 319-286-5750E-mail Address: [email protected]

Description of Agenda Item: Special eventsResolution approving the special event application for CR NewBo District – Czech Village Halloween Parade (includes road closures) on October 27, 2017.

CIP/DID SPEC-002837-2017

EnvisionCR Element/Goal: InvestCR Goal 4: Grow a sustainable, diverse economy by supporting businesses, fostering entrepreneurism, and targeting industry-specific growth.

Background: Referencing the Special Event application received for the above special event which is requesting permission to hold activities with a street closure, approval is recommended subject to the conditions stated on the attached resolution.

Action/Recommendation: Approve resolution for the event.

Alternative Recommendation:

Time Sensitivity: .

Resolution Date: 10/10/17

Budget Information:



21a21a



CMSPEC-002837-2017


WHEREAS, Peter Durin, on behalf of Terry Durin Co., has requested approval to conduct the Cedar Rapids NewBo District – Czech Village Halloween Parade from 7:00 PM to 8:30 PM on Friday, October 27, 2017 (not including set-up and tear down), and

WHEREAS, the applicant request approval to close the following streets:

3rd Street SE from 8th Avenue SE (intersection not included) to 16th Avenue SE 16th Avenue SE/SW from 3rd Street SE to C Street SW 9th Avenue SE from 3rd Street SE to 6th Street SE (intersection not included) 10th Avenue SE from 3rd Street SE to 6th Street SE (intersection not included) 5th Street SE from 8th Avenue SE (intersection not included) to 11th Avenue SE 11th Avenue SE from 3rd Street east to the alley on the east side of the NewBo Market

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, approval of this event is recommended subject to the following conditions:

01. Parade Route:

Begin at 3rd Street SE and 10th Avenue SE, proceed southeast on 3rd Street SE to 16th Avenue SE, proceed southwest on 16th Avenue SE and crossing the 16th Avenue Bridge (Bridge of Lions) to 16th Avenue SW, proceed on 16th Avenue SW to C Street SW to disburse. Volunteers shall be at the disbanding areas to assist the parade.

02. Parade Staging area:

3rd Street SE from 8th Avenue SE (not including intersection) to 9th Avenue SE 9th Avenue SE from 3rd Street SE to 6th Street SE (not including intersection) 10th Avenue SE from 3rd Street SE to 6th Street SE (not including intersection) 11th Avenue SE from 5th Street SE to 6th Street SE (not including intersection) 5th Street SE from 8th Avenue SE (not including intersection) to 11th Avenue SE

03. No trails or sidewalks are closed for the event.

04. Applicant shall not use any equipment that penetrates or damages the City street or sidewalk surface. All tents, stages, and other structures shall be water barrel or sand weight supported.

05. If applicant alters the above route or intends to use a different route, a separate event application approval may be required with the new route detailed.

06. The City reserves the right to revoke or alter approval for any event date and/or route based upon a continuing evaluation of items including but not limited to safety, parking, traffic concerns, noise levels, etc., related to the event site and operation; or flood issues, conflicting street construction or other elements deemed hazardous to event attendees.

07. In case of an emergency construction project or utility project, route may need to be revised; Traffic Engineering will work with the applicant.

08. Applicant shall provide written notification to all property owners adjoining the staging area and parade route. Written notification shall include the location of the staging area and parade route, event date and time required for staging area and parade route use, and the name and telephone number of the applicant’s contact person. Applicant shall provide a copy of the notification to the Traffic Engineering Division.

09. Applicant’s insured traffic control contractor shall provide all barricades/traffic controls required by the City for the temporary street closure. All barricades/traffic controls must conform to the requirements of the Manual on Uniform Traffic Control Devices. Applicant shall provide the name and phone number of the company providing the barricades/traffic controls to the Police Department and Traffic Engineering a minimum of one week prior to the event.

10. For traffic and pedestrian safety purposes, the City Traffic Engineering Division will approve temporary “No Parking” signs, meeting City specifications, to be placed along the following streets for this event:

~3rd Street SE from 8th Avenue SE (intersection not included) to 16th Avenue SE ~16th Avenue SE/SW from 3rd Street SE to C Street SW ~9th Avenue SE from 3rd Street SE to 6th Street SE (intersection not included) ~10th Avenue SE from 3rd Street SE to 6th Street SE (intersection not included) ~5th Street SE from 8th Avenue SE (intersection not included) to 11th Avenue SE ~11th Avenue SE from 3rd Street east to the alley on the east side of the NewBo Market

a. The appropriate signs, as specified by the Traffic Engineering Division, will be installed,

maintained and removed by an insured traffic control contractor that will be hired and paid by Applicant. Signs shall be stake mounted and a minimum size of 24” X 18”, spaced at a maximum distance of 75’ apart on all listed streets.

b. The temporary “No Parking” signs shall be installed by the traffic control contractor no earlier than Thursday, October 26th, 2017, and removed no later than Saturday, October 28th, 2017.

c. The Applicant shall provide advance written notification to adjacent property owners on the above named streets of the event dates and times and the temporary “No Parking” posting. A copy of the notice shall be provided to the Traffic Engineering Division prior to the event.

11. For questions related to road closure or temporary no parking after hours and on weekends, contact number is 319-360-1144.

12. Applicant agrees that any signage required for this event will be done with prior approval of the City Building Services Division and any required permits will be obtained.

13. Applicant will be responsible for contacting both the Union Pacific Railroad and the Cedar Rapids & Iowa City Railway to assure no conflicts will occur during the event at any railroad grade crossings that intersect with the race routes.

14. Applicant shall provide adequate adult volunteers at all intersections and other locations to assist with walk event instructions, event monitoring, and event participant safety. Volunteers are NOT authorized to direct vehicular traffic at any time.

15. Applicant shall be responsible for receiving from each participant in the run/walk an individual signed Waiver of Liabilities of the City of Cedar Rapids.

16. Applicant agrees there will be no throwing of candy or other items from the parade units, any items intended to be distributed to parade attendees must be handed out.

17. Applicant will supply trash bags and receptacles and is responsible for removing all associated trash from city property. Any cost associated with clean up done by the City will be billed to the applicant.

18. Applicant shall contact the Cedar Rapids Police Department at least 15 to 30 days prior to the event to hire off-duty police officers, as required by the Police Department to attend barricades at street closures, to assist with traffic control at designated intersections, and for event security. Contact Sgt. Mark Andries (286-5438) to arrange officers. The Police Department will provide the off-duty officer contact name and cell number to applicant prior to the event.

Applicant will be required to hire eleven (11) off duty officers ($49/hr) and one (1) off duty commander for the duration of the street closure with a three (3) hour minimum.

Estimated cost of off-duty officers is $1,879 (however is dependent upon final determination at event time).

19. Applicant is aware of the existence and requirements of the Municipal Noise Ordinance (Chapter 56 of the Cedar Rapids City Code) as relates to the intent to provide amplified music at the event.

20. Applicant shall make themselves aware of the state and city codes pertaining to disorderly conduct and disturbing the peace. The Police Department will reserve the right to terminate the event if complaints are received.

21. Applicant shall obtain an Animal Display permit from the Animal Control Division for animal displays and horse drawn wagon rides.

22. Applicant shall provide adequate restroom facilities including ADA accessible restrooms (5% or no less than 1).

23. Applicant agrees to defend, indemnify, and save the City of Cedar Rapids harmless from all liability and place on file with the City Manager’s Office, a certificate of liability insurance with policy limits satisfactory to the City Council naming the City of Cedar Rapids, Iowa, and its employees as additional insured, insuring against any liability that may arise in connection with the activities held.

24. Applicant shall provide for adequate crowd control and security in order to provide a safe and secure environment.

25. Applicant is required to comply with all applicable City, State and Federal Americans with Disabilities Act (ADA) Requirements. The event must provide reasonable accommodations to the programs, services and activities of the event to ensure accessibility to all individuals with disabilities. This shall include, but not limited to, parking, restrooms, routes, transportation, vendors and booths.

26. Applicant shall provide an emergency contingency plan in case the event needs to be canceled, postponed, or relocated due adverse weather conditions.

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature


Submitting Department: City Manager

Presenter at Meeting: Angie Charipar Phone Number/Ext.: 319-286-5090E-mail Address: [email protected]

Alternate Contact Person: Jessica Bys Phone Number/Ext.: 319-286-5750E-mail Address: [email protected]

Description of Agenda Item: Special eventsResolution approving the special event application for Boyson Park South Block Party (includes road closures) on October 28, 2017.

CIP/DID SPEC-004577-2017

EnvisionCR Element/Goal: InvestCR Goal 4: Grow a sustainable, diverse economy by supporting businesses, fostering entrepreneurism, and targeting industry-specific growth.

Background: Referencing the Special Event application received for the above special event which is requesting permission to hold activities with a street closure, approval is recommended subject to the conditions stated on the attached resolution.

Action/Recommendation: Approve resolution for the event.


Time Sensitivity: .


Budget Information:



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CMSPEC-004577-2017


WHEREAS, Cheryl & Sean Paradiso, on behalf of their neighborhood, have requested approval to conduct the Boyson Park Block Party from 2:00 PM to 5:00 PM on Saturday, October 28, 2017 (not including set-up and tear down), and

WHEREAS, the applicant request approval to close the following streets:

Spring Cove Ct NE cul-de-sac

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, approval of this event is recommended subject to the following conditions:

01. If applicant alters the above route or intends to use a different route, a separate event application approval may be required with the new route detailed.

02. The City reserves the right to revoke or alter approval for any event date and/or route based upon a continuing evaluation of items including but not limited to safety, parking, traffic concerns, noise levels, etc., related to the event site and operation; or flood issues, conflicting street construction or other elements deemed hazardous to event attendees.

03. In case of an emergency construction project or utility project, route may need to be revised, Traffic Engineering will work with the applicant.

04. For questions related to road closure or temporary no parking after hours and on weekends, contact number is (319-360-1144).

05. No trails or sidewalks are closed for the event

06. Applicant’s insured traffic control contractor shall provide all barricades/traffic controls required by the City for the temporary street closure. All barricades/traffic controls must conform to the requirements of the Manual on Uniform Traffic Control Devices. Applicant shall provide the name and phone number of the company providing the barricades/traffic controls to the Police Department and Traffic Engineering a minimum of one week prior to the event.

07. Applicant shall provide written notification, a minimum of 48 hours before the event, to all affected property owners adjoining the barricaded street closures and/or temporary no parking, (to help minimize traffic conflicts between motorists and race participants). Written notification shall include information on the event including event route, event date, start and finish times, and the name and telephone number of the Applicant’s contact person. A copy of this written notification shall be provided to the City Manager's Office.

08. Applicant agrees that any signage required for this event will be done with prior approval of the City Building Services Division and any required permits will be obtained.

09. Applicant agrees that any pavement markings or signage required for this event will be done with prior approval of the City Traffic Engineering Division, and no permanent markings of any type will be permitted. Any signage and/or markings used must be removed immediately following the event.

a. Sidewalk chalk is acceptable for chalk art on public sidewalks OTHER THAN sidewalks in and adjacent to City parks.

b. Chalk paint shall not be applied to any city street or sidewalk.

10. Applicant will supply trash bags and receptacles and is responsible for removing all associated trash from city property. Any cost associated with clean up done by the City will be billed to the applicant.

11. Applicant shall make themselves aware of the state and city codes pertaining to disorderly conduct and disturbing the peace. The Police Department will reserve the right to terminate the event if complaints are received.

12. If food is served and/or sold at the event, the applicant (or vendors) shall meet all applicable requirements of the Linn County Health Department and the City Code.

13. Applicant agrees to defend, indemnify, and save the City of Cedar Rapids harmless from all liability and place on file with the City Manager’s Office, a certificate of liability insurance with policy limits satisfactory to the City Council naming the City of Cedar Rapids, Iowa, and its employees as additional insured, insuring against any liability that may arise in connection with the activities held.

14. Applicant shall provide for adequate crowd control and security in order to provide a safe and secure environment.

15. Applicant is required to comply with all applicable City, State and Federal Americans with Disabilities Act (ADA) Requirements. The event must provide reasonable accommodations to the programs, services and activities of the event to ensure accessibility to all individuals with disabilities. This shall include, but not limited to, parking, restrooms, routes, transportation, vendors and booths.

16. Applicant shall provide an emergency contingency plan in case the event needs to be canceled, postponed, or relocated due adverse weather conditions.

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Council Agenda Item Cover SheetSubmitting Department: Solid Waste and Recycling

Presenter at Meeting: Mark Jones Phone Number/Ext.: 4791E-mail Address: [email protected]

Alternate Contact Person: Sarah Augustine Phone Number/Ext.: 4786E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA1. Resolutions approving assessment actions:

Intent to assess – Solid Waste & Recycling – clean-up costs – five properties. CIP/DID #SWM-017-17


Background: The Solid Waste and Recycling Division is responsible for abating garbage nuisances on public and private property. Under normal circumstances property owners receive a "Notice of Abatement" letter which allows them seven (7) days to correct the problem identified in the letter and its attachments. If a property owner fails to abate the nuisance, the Solid Waste and Recycling Division abates the nuisance and issues an invoices for services rendered.

Property owners have 30 days to pay their invoice. Failure to pay the invoice results in an "Intent to Assess" action against the property being prepared by the Solid Waste and Recycling Division and presented to City Council in the form of a Resolution.

Following the approval of the Intent to Assess Resolution, the property owner receives another mailing, which includes all the original documentation and a copy of the Intent to Assess Resolution. The property owner then has an additional 30 day period to pay their invoice. Failure to pay the outstanding invoice following the second 30 day period results in a "Levy Assessment" action against the property being prepared by the Solid Waste and Recycling Division and presented to City Council in the form of a Resolution.

Following approval of the "Special Assessment" Resolution, the nuisance abatement information is turned over to the Linn County Treasurer and the outstanding payment is levied against the property owner’s taxes for collection.

Action/Recommendation: The Solid Waste and Recycling Division recommends that the Resolution for the Intent to Assess be approved.

Alternative Recommendation: The City Council could decide not to assess.

Time Sensitivity:


Budget Information:



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SWM-017-17


WHEREAS, the City Council of the City of Cedar Rapids, Iowa, has heretofore passed a Resolution to assess property for the following:

NUISANCE ABATEMENTS

WHEREAS, the property owner has failed to pay the required invoice(s) sent out for costs associated with the nuisance abatement within the prescribed time period noted on the City invoice, and

WHEREAS, the City of Cedar Rapids may assess the cost of nuisance abatements against the property for failure to pay invoices, and,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the intent to assess against the property and for the amounts shown on the attached listing, will be made by the City Council after 30 days of the date passed, and notice was given by mailing to the owners of the described and enumerated tracts, a notice of this proposed assessment, stating the amount of the assessment and the description of the property, and on what account, and that objections to said proposed assessment may be filed prior to 3:30 pm, November 8, 2017.

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INTENT TO ASSESS 10/10/17

INTENT TO ASSESS 10/10/17 # Balance Due Premise Address1 295.50 308 E Ave NW2 309.00 394 – 17th St SE3 312.00 531 – 30th St SE4 308.50 1069 H Ave NW5 312.00 212 – 24th St NE

$1,537.00 Grand Total 5 Number of Properties

Council Agenda Item Cover SheetSubmitting Department: Solid Waste and Recycling

Presenter at Meeting: Mark Jones Phone Number/Ext.: 4191E-mail Address: [email protected]

Alternate Contact Person: Sarah Augustine Phone Number/Ext.: 4786E-mail Address: [email protected]

Description of Agenda Item: Intent and levy assessmentsResolutions approving assessment actions:

a. Levy Assessment – Solid Waste & Recycling – clean-up costs – ten properties.

Authorize the Solid Waste & Recycling Division to Levy Assessments (to lien various properties for delinquent nuisance abatements).

(Note: The Intent to Assess Resolution was approved at the Council Meeting on August 22, 2017).CIP/DID #SWM-014-17.


Background: The Solid Waste and Recycling Division is responsible for abating garbage nuisances on public and private property. The Solid Waste and Recycling Division also initiates the Special Assessment process whenever delinquent nuisance abatements are unpaid and after a Notice of Intent to Assess were mailed at least 30 days prior to this Special Assessment. Below are the steps taken for typical abatements:

Initial inspection and photos taken Abatement letter and photos mailed out (property owner has 7 days to abate nuisance) Clean up is performed by Department, if nuisance is not cleaned up after 7 days Invoice mailed out Notice of Intent to Assess (authorized by the City Council) is mailed Special Assessment is approved by the City Council at least thirty days after the Intent to

Assess is mailed

The Notice of Intent to Assess these properties were approved by Resolution No. 1140-08-17 passed on August 22, 2017.

Following approval of the "Levy Assessment" Resolution, the nuisance abatement information will be certified with the Linn County Treasurer. This becomes a “Special Assessment” against the properties and has equal precedence to property taxes.

Action/Recommendation: The Solid Waste and Recycling Division recommends that the Resolution to Levy Assessments be approved.Alternative Recommendation: The City Council could decide not to assess.Time Sensitivity: Resolution Date: 10-10-17Budget Information: Local Preference Policy: NA

Explanation: NARecommended by Council Committee: No

Explanation: NA

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LCTRSSWM-015-17


WHEREAS, the City Council of the City of Cedar Rapids, Iowa, has heretofore passed a Resolution to assess property for the following:

NUISANCE ABATEMENTS

WHEREAS, a report of the cost of said abatements has been filed with the City Clerk and notice of assessment has been given to the property owners, now therefore

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that there be and is hereby levied an assessment against the lots, parts of lots and parcels of ground for the amounts shown in said assessments, which invoiced listing attached is made a part of this resolution, and the names of the owners are shown thereon so far as practicable, and

BE IT FURTHER RESOLVED, that a copy of this resolution be certified to the County Treasurer in order that the said assessments may be collected in the same manner as property taxes.

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LEVY ASSESSMENT (TO BE LIENED) 10/10/17

LEVY ASSESSMENT 10/10/17 INTENT TO ASSESS 8/22/17

# Balance Due Premise Address1 588.00 1516 C Ave NE2 496.00 1429 Bever Ave SE3 509.00 1433 Bever Ave SE4 436.50 513 – 14th St SE5 312.00 1230 – 6th St NW6 431.50 164 – 19th Ave SW7 295.50 155 – 40th St NE8 411.50 6518 Mosswood Ln NE9 482.50 406 – 14th St NE

10 482.50 945 N St SW

$4,445.00 Grand Total 10 Number of Properties


Presenter at Meeting: Steve Hershner Phone Number/Ext.: 5281E-mail Address: [email protected]

Alternate Contact Person: Kevin Kirchner Phone Number/Ext.: 5902E-mail Address: [email protected]

Description of Agenda Item: Intent and levy assessmentsIntent to Assess – Utilities-Water Division – delinquent municipal utility bills – 20 properties. CIP/DID #WTR101017-01

Routine business - EnvisionCR Does not apply

Background:The Utilities Department – Water Division is responsible for the billing and collection of municipal utility bills for water, sewer, storm sewer, solid waste and recycling services provided to our customers. The Water Division initiates the Notice of Intent to Assess process whenever delinquent utility balances are unpaid; collection efforts have been ignored; and active services have been terminated. Below are the steps taken in typical situations:

Friendly Reminder is mailed Final Notice is mailed Door Tag is placed at premise Services are terminated

A Notice of Intent to Assess letter is mailed (after Council approves the Resolution of Intent to Assess) to the customer and property owner giving them 30 days to pay their delinquent municipal utility bill before the resolution for special assessment is approved by City Council to lien properties.

Action / Recommendation: The Utilities Department – Water Division recommends that the Resolution for Intent to Assess various properties for deliquent municipal utility bills be hereby approved.

Alternative Recommendation (if applicable): The City Council could decide not to lien delinquent municipal utility bills by council resolution and collect the delinquent municipal bills by another process or system.






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INTENT TO ASSESS

WHEREAS, utility service charges (water, sewer, storm sewer, solid waste and recycling), penalties and Iowa sales tax have been provided to various properties in the City of Cedar Rapids, Iowa, and

WHEREAS, the occupants of the properties have failed to pay the municipal utility billings mailed for the utility service charges, and

WHEREAS, the utility service charges are now delinquent at these properties.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that special assessments be made against the properties and for the amounts shown on the attached listing, will be made by the City Council on the 14th day of November, 2017 and notice was given by mailing to the owners of the properties, a notice of this proposed assessment, stating the amount of the assessment and the description of the property, and on what account, and that objections to said proposed assessment may be filed prior to 11:00 a.m., November 14, 2017.

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LIEN INTENTS (SPECIAL ASSESSMENTS) 10/10/2017

LIEN INTENTS 10/10/17 # Balance Due Premise Address1 $ 41.10 82 MILLER AVE SW #72 $ 216.94 124 4TH ST NW3 $ 111.88 253 SINCLAIR AVE SE4 $ 102.37 355 8TH AVE SW5 $ 184.81 408 14TH ST SE6 $ 222.97 808 D AVE NW7 $ 82.53 818 11TH AVE SE8 $ 197.78 1010 9TH ST SE9 $ 274.13 1025 11TH AVE SE

10 $ 214.65 1120 B AVE NW11 $ 45.74 1208 39TH STREET RD NW12 $ 286.07 1639 29TH ST NE13 $ 295.09 1809 6TH AVE SE14 $ 174.62 1828 AMERICUS DR SE15 $ 111.29 2141 CHANDLER ST SW16 $ 33.21 2159 29TH ST NW #617 $ 379.71 5328 RUHD ST SW18 $ 74.59 5618 DOSTAL DR SW19 $ 139.14 5912 UNDERWOOD AVE SW20 $ 232.46 6400 HICKORY BLVD SE $ 3,421.08 Grand Total 20 Number of Properties $ 33.21 Balance Due - Low $ 379.71 Balance Due - High



Presenter at meeting: Justin Holland Phone Number/Extension: 5766E-mail Address: [email protected]

Alternate Contact Person: Pat Wieneke Phone Number/Extension: 5724E-mail Address: [email protected]

Description of Agenda Item: Maintenance bondsResolution accepting Portland cement concrete pavement in Ridgewood Meadows Twelfth Addition and approving 4-year Maintenance Bond submitted by E & F Paving Company, LLC in the amount of $24,000.CIP/DID #FLPT-024805-2017

EnvisionCR Element/Goal: ConnectCR Goal 2: Build a complete network of connected streets.

Background: This item is for acceptance of a maintenance bond from E & F Paving Company, LLC for Portland cement concrete pavement improvements. The construction has been substantially completed in accordance with the approved plans and City standards, has been inspected by the Public Works Department, and is recommended for acceptance. The value of the bond provided represents the construction value of the infrastructure improvements based on the developer’s contract price for the infrastructure improvements.

Action/Recommendation: The Public Works Department recommends adoption of the Resolution to accept the maintenance bond as submitted from E & F Paving Company, LLC.

Alternative Recommendation: If Council chooses not to accept the maintenance bond, the Developer will encounter difficulty obtaining building permits and certification of occupancy for this development.



Budget Information: Private



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WHEREAS, E & F Paving Company, LLC has filed a Maintenance Bond executed by United Fire & Casualty Company in the sum of $24,000 for Portland cement concrete pavement in Ridgewood Meadows Twelfth Addition, now therefore

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the 4-year Maintenance Bond filed by E & F Paving Company, LLC be and the same is hereby approved and filed with the City of Cedar Rapids Finance Director, and

BE IT FURTHER RESOLVED that the acceptance of this street by the City of Cedar Rapids does not relieve Jim Sattler Construction, 3801 River Ridge Drive NE, Cedar Rapids, IA of the responsibility for:

1. The maintenance of adequate backfill around and under pavement.

2. The prevention and repair of paving undermining.

3. The removal and cleaning of the street surface of soil and debris resulting from the erosion of the adjacent property.

The above items shall remain the responsibility of Jim Sattler Construction until such time as all the adjacent area has been developed and proper erosion control measures have been accomplished, and

BE IT FURTHER RESOLVED that the 4-year Maintenance Bond filed by E & F Paving Company, LLC be and the same is hereby approved and filed with the City of Cedar Rapids Finance Director.

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Description of Agenda Item: Maintenance bondsResolution accepting Portland cement concrete pavement in Tech Place Fifth Addition, Phase 1 and approving 4-year Maintenance Bond submitted by City Wide Construction Corporation in the amount of $21,988.30.CIP/DID #FLPT-024580-2017


Background: This item is for acceptance of a maintenance bond from City Wide Construction Corporation for Portland cement concrete pavement improvements. The construction has been substantially completed in accordance with the approved plans and City standards, has been inspected by the Public Works Department, and is recommended for acceptance. The value of the bond provided represents the construction value of the infrastructure improvements based on the developer’s contract price for the infrastructure improvements.

Action/Recommendation: The Public Works Department recommends adoption of the Resolution to accept the maintenance bond as submitted from City Wide Construction Corporation.







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WHEREAS, City Wide Construction Corporation has filed a Maintenance Bond executed by North American Specialty Insurance Company in the sum of $21,988.30 for Portland cement concrete pavement in Tech Place Fifth Addition, Phase 1 now therefore

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the 4-year Maintenance Bond filed by City Wide Construction Corporation be and the same is hereby approved and filed with the City of Cedar Rapids Finance Director, and

BE IT FURTHER RESOLVED that the acceptance of this street by the City of Cedar Rapids does not relieve Jerry’s Homes, 935 33rd Ave SW, Cedar Rapids, IA 52404 of the responsibility for:

1. The maintenance of adequate backfill around and under pavement.

2. The prevention and repair of paving undermining.

3. The removal and cleaning of the street surface of soil and debris resulting from the erosion of the adjacent property.

The above items shall remain the responsibility of Jerry’s Homes until such time as all the adjacent area has been developed and proper erosion control measures have been accomplished, and

BE IT FURTHER RESOLVED that the 4-year Maintenance Bond filed by City Wide Construction Corporation be and the same is hereby approved and filed with the City of Cedar Rapids Finance Director.

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Description of Agenda Item: Maintenance bondsResolution accepting sanitary sewer in Tech Place Fifth Addition, Phase 1 and approving 2-year Maintenance Bond submitted by Connolly Construction, Inc. in the amount of $14,549.40.CIP/DID #FLPT-024580-2017


Background: This item is for acceptance of a maintenance bond from Connolly Construction, Inc. for sanitary sewer improvements. The construction has been substantially completed in accordance with the approved plans and City standards, has been inspected by the Public Works Department, and is recommended for acceptance. The value of the bond provided represents the construction value of the infrastructure improvements based on the developer’s contract price for the infrastructure improvements.

Action/Recommendation: The Public Works Department recommends adoption of the Resolution to accept the maintenance bond as submitted from Connolly Construction, Inc.







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WHEREAS, Connolly Construction, Inc. has constructed sanitary sewer in Tech Place Fifth Addition, Phase 1, and

WHEREAS, said work has now been completed, and Connolly Construction, Inc. has filed a 2-year Maintenance Bond, executed by Merchants Bonding Company (Mutual) in the sum of $14,549.40 covering said work, now therefore

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the sanitary sewer constructed be and the same is hereby accepted, and

BE IT FURTHER RESOLVED that the 2-year Maintenance Bond filed by Connolly Construction, Inc. be and the same is hereby approved and filed with the City of Cedar Rapids Finance Director.

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Description of Agenda Item: Maintenance bondsResolution accepting storm sewer in Tech Place Fifth Addition, Phase 1 and approving 2-year Maintenance Bond submitted by Connolly Construction, Inc. in the amount of $14,166.80.CIP/DID #FLPT-024580-2017


Background: This item is for acceptance of a maintenance bond from Connolly Construction, Inc. for storm sewer improvements. The construction has been substantially completed in accordance with the approved plans and City standards, has been inspected by the Public Works Department, and is recommended for acceptance. The value of the bond provided represents the construction value of the infrastructure improvements based on the developer’s contract price for the infrastructure improvements.

Action/Recommendation: The Public Works Department recommends adoption of the Resolution to accept the maintenance bond as submitted from Connolly Construction, Inc.







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WHEREAS, Connolly Construction, Inc. has constructed storm sewer in Tech Place Fifth Addition, Phase 1, and

WHEREAS, said work has now been completed, and Connolly Construction, Inc. has filed a 2-year Maintenance Bond, executed by Merchants Bonding Company (Mutual) in the sum of $14,166.80 covering said work, now therefore

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the storm sewer constructed be and the same is hereby accepted, and

BE IT FURTHER RESOLVED that the 2-year Maintenance Bond filed by Connolly Construction, Inc. be and the same is hereby approved and filed with the City of Cedar Rapids Finance Director.

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Alternate Contact Person: Ken Russell Phone Number/Ext.: 5926E-mail Address: [email protected]

Description of Agenda Item: Maintenance bondsWater system improvements installed in Tech Place 5th Addition, Phase 1 and 2-Year Maintenance Bond submitted by Connolly Construction, Inc. in the amount of $11,890.50.CIP/DID #2018016-01


Background: Developers/Contractors are required to furnish and install water distribution systems to serve new developments. Upon completion of these public system improvements, a maintenance bond is required, covering the first two years in service. This bond helps to insure proper installation of infrastructure that will allow the city to provide quality water service.

The Developer, Jerry’s Homes, was granted permission by the Water Division to install 8-inch water mains, services, and appurtenances in Tech Place 5th Addition, Phase 1 (Project No. 2018016). The Contractor, Connolly Construction, Inc. has installed 230 feet of 8-inch DIP water main, services and appurtenances on Prairie Rose Drive SW. Installation of addition water main, services, and appurtenances for additional phases will be bonded separately.

The Water Division has inspected the referenced improvements and found them to be installed in accordance with the approved Plans and Specifications, and in good working condition.

Action/Recommendation: The Utilities Department – Water Division is recommending acceptance of the water system improvements installed for Tech Place 5th Addition, Phase 1 and the Contractor’s 2-year Maintenance Bond #IAC587405, in the amount of $11,890.50 submitted by Connolly Construction, Inc.

Alternative Recommendation: There is no alternative recommendation but an alternative action is to not accept this phase of the project. If this phase is not accepted, it cannot be closed out and the 2-year maintenance bond period cannot begin and the City could be subject to claims since the Contractor has completed this phase of the project.

Time Sensitivity: None, routine itemResolution Date: 10/10/2017Budget Information: N/ALocal Preference Policy: NA


Explanation: NA

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WHEREAS, Jerry’s Homes, was granted permission by the Utilities Department - Water Division to install 230 lineal feet of 8” water mains, services, and appurtenances on Prairie Rose Drive SW, all in Tech Place 5th Addition, Phase 1 (Project No. 2018016), to the City of Cedar Rapids, and

WHEREAS, said work has now been completed and Connolly Construction, Inc. of Peosta, Iowa, as Principal, has filed a 2-year Maintenance Bond (Bond No. IAC587405) executed by Merchants Bonding Company (Mutual), as Surety, in the sum of $11,890.50 (Eleven Thousand Eight Hundred Ninety Dollars and 50/100) covering said work.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the water mains, services and appurtenances installed in Tech Place 5th Addition, Phase 1 (Project No. 2018016), be hereby accepted, and

BE IT FURTHER RESOLVED that the 2-Year Maintenance Bond filed by Connolly Construction, Inc., Iowa, as Principal, and executed by Merchants Bonding Company (Mutual), as Surety, be hereby approved and filed with the City of Cedar Rapids Finance Director

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Alternate Contact Person: Jason Junk Phone Number/Extension: 5724E-mail Address: [email protected]

Description of Agenda Item: Accept projectsResolution accepting project, authorizing final payment in the amount of $3,784.96 and approving the 4-year Performance Bond submitted by Yordi Excavating, Inc. for the 4264 Cottage Grove Parkway SE Drainage Improvements project (original contract amount was $67,438.50; final contract amount is $75,699.12). CIP/DID #304224-08


Background: Construction has been substantially completed by Yordi Excavating, Inc. for the 4264 Cottage Grove Parkway SE Drainage Improvements project. This is an approved Capital Improvements Project (CIP No. 304224-08) with a final construction contract amount of $75,699.12. Funding resources for this project were approved in FY 18 and prior years and the project is completed within the approved budget.

Action/Recommendation: The Public Works Department recommends adoption of the Resolution to accept the project and performance bond and issue final payment to the contractor in the amount of $3,784.96.

Alternative Recommendation: There is no alternative recommendation but an alternative action is to not accept the project. If the project is not accepted, the project cannot be closed out (retainage cannot be released to Contractor, four-year maintenance bond period cannot begin) and City could be subject to claims since Contractor has fulfilled the terms of the construction contract.



Budget Information: 304224 NA ($127,165)



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WHEREAS, the City Engineer certifies construction contract work on the 4264 Cottage Grove Parkway SE Drainage Improvements project (Contract No. 304224-08), has been substantially completed in accordance with the approved plans and specifications, and

WHEREAS, a Performance Bond, dated May 9, 2017 in the amount of $66,238.50 covering said work filed by Yordi Excavating, Inc. and executed by IMT Insurance Company provides a 4-year correction period for defects in materials and workmanship, and

WHEREAS, the final cost summary for this project is as follows:

Original Contract Amount $66,238.50 Original Incentive Amount 1,200.00Change Order No. 1 9,360.00Change Order No. 2 2,980.00Change Order No. 3 Final (4,079.38)

Amended Contract Amount $75,699.12

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the 4-year correction period as provided by the Performance Bond commences on this date, and

BE IT FURTHER RESOLVED that based on the City Engineer’s recommendation, the 4264 Cottage Grove Parkway SE Drainage Improvements project, (Contract No. 304224-08) be and the same is hereby accepted as being substantially completed, and the City of Cedar Rapids Finance Director is authorized and directed to issue a warrant in the sum of $3,784.96 to Yordi Excavating, Inc. as final payment.

The final contract price is $75,699.12 distributed as follows: $75,699.12 304-304000-30485-304224, and

BE IT FURTHER RESOLVED, that sales tax was not paid on the above project and therefore there is no refund to be submitted to the State of Iowa.

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Presenter at meeting: Doug Wilson, PE Phone Number/Extension: 5141E-mail Address: [email protected]

Alternate Contact Person: Tim Mroch, PE Phone Number/Extension: 5703E-mail Address: [email protected]

Description of Agenda Item: Accept projectsResolution accepting the Beverly Road from 300’ West of Highway 151 to the West Connection with Selzer Road SW project by Linn County in connection with a 28E Agreement (final contract amount is $20,655.27) (Paving for Progress).CIP/DID #3012180-00


Background: On April 26, 2016 the City Council passed Resolution 0551-04-16 authorizing execution of a 28E Agreement with Linn County. The County did a project to improve the rideability and service life of Beverly Road from 300’ west of Highway 151 to the west connection with Selzer Road SW, by construction of an HMA overlay resurfacing project during the 2016 construction season. The portion of the project the City participated in was approximately 1,000 feet on Beverly Road. The City’s share of the project cost was estimated at $21,653.38. The final actual cost of participation totaled $20,655.27, which was paid on August 1, 2016.

Action/Recommendation: The Public Works Department recommends accepting the Beverly Road from 300’ west of Highway 151 to the west connection with Selzer Road SW project in accordance with the 28E Agreement.




Budget Information: 301/301000/3012180 (SLOST)



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WHEREAS, Resolution 0551-04-16 authorized execution of a 28E Agreement with Linn County to improve the rideability and service life of the existing pavement on Beverly Road from 300’ west of Highway 151 to the west connection with Selzer Road SW, by construction of a Hot Mix Asphalt (HMA) overlay, and

WHEREAS, the work is substantially complete, now therefore

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA that based on the City Engineer’s recommendation, the Beverly Road from 300’ West of Highway 151 to the West Connection with Selzer Road SW project is hereby accepted as being substantially completed, with a final cost in the amount of $20,655.27 (CIP No. 3012180-00 SLOST).

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BEVERLY ROAD FROM 300’ WEST OF HIGHWAY 151 TO THE WEST CONNECTION WITH SELZER ROAD SW (28E)

COUNTY PROJECT LIMITS

PROJECT # 3012180





Description of Agenda Item: Accept projectsResolution accepting project, authorizing final payment in the amount of $21,234.91 and approving the 4-year Performance Bond submitted by Possibilities Unlimited, LLC for the FY 17 Sidewalk Repair Program, Contract 1 project (original contract amount was $493,656.00; final contract amount is $424,698.25). CIP/DID #3017017-01


Background: Construction has been substantially completed by Possibilities Unlimited, LLC for the FY 17 Sidewalk Repair Program, Contract 1 project. This is an approved Capital Improvements Project (CIP No. 3017017-01) with a final construction contract amount of $424,698.25. Funding resources for this project were approved in FY 18 and prior years and the project is completed within the approved budget.

Action/Recommendation: The Public Works Department recommends adoption of the Resolution to accept the project and performance bond and issue final payment to the contractor in the amount of $21,234.91.

Alternative Recommendation: There is no alternative recommendation but an alternative action is to not accept the project. If the project is not accepted, the project cannot be closed out (retainage cannot be released to Contractor, four-year maintenance bond period cannot begin) and City could be subject to claims since Contractor has fulfilled the terms of the construction contract.



Budget Information: 301/301000/3017017 NA

Local Preference Policy: NoExplanation: NA


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CLKTRS

3017017-01


WHEREAS, the City Engineer certifies construction contract work on the FY 17 Sidewalk Repair Program, Contract 1 project (Contract No. 3017017-01), has been substantially completed in accordance with the approved plans and specifications, and

WHEREAS, a Performance Bond, dated August 23, 2016 in the amount of $487,656 covering said work filed by Possibilities Unlimited, LLC and executed by West Bend Mutual Insurance Company provides a 4-year correction period for defects in materials and workmanship, and

WHEREAS, the final cost summary for this project is as follows:

Original Contract Amount $487,656.00 Possible Incentive 6,000.00Change Order No. 1 680.00Change Order No. 2 1,016.50Change Order No. 3 11,766.25Change Order No. 4 1,620.00Change Order No. 5 Final (80,740.50) Removal of Original Incentive (3,300.00)Amended Contract Amount $424,698.25

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the 4-year correction period as provided by the Performance Bond commences on this date, and

BE IT FURTHER RESOLVED that based on the City Engineer’s recommendation, the FY 17 Sidewalk Repair Program, Contract 1 project, (Contract No. 3017017-01) be and the same is hereby accepted as being substantially completed, and the City of Cedar Rapids Finance Director is authorized and directed to issue a warrant in the sum of $21,234.91 to Possibilities Unlimited, LLC as final payment.

The final contract price is $424,698.25 distributed as follows: $424,698.25 301-301000-30185-3017017, and


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MayorSignature

Attest:

ClerkSignature



Alternate Contact Person: Ken Russell Phone Number/Ext.: 5926E-mail Address: [email protected]

Description of Agenda Item: Accept projectsReplacement of Fire Hydrants, Valves, and Blow Off Completes FY17 project, final (retainage) payment in the amount of $5,110.39 and 2-year maintenance bond submitted by B.G. Brecke, Inc. in the amount of $103,206.75 (original contract amount was $74,690; final contract amount is $103,206.75). CIP/DID #2017037-01


Background: The work consisted of removing and/or replacing blow off completes, replacing existing fire hydrants, valves, and tees, and replacing blow off completes with fire hydrants located within the public right-of-way. The Contractor also performed the appurtenant work necessary to make a complete job, consisting of: pavement removal; excavation; sheet, brace, and support of adjoining ground or structures where necessary; handled all drainage or ground water; provided barricades, guards, and warning lights; flushed and tested the replacement; repaired sewer and drain lines disturbed by the replacement; backfilled and compacted the excavation; restored the surface; removed and disposed of surplus excavated material; and performed final clean-up of the work site. On June 14, 2016 the City Council approved a resolution awarding a Contract to B.G. Brecke, Inc. for the Replacement of Fire Hydrants, Valves, and Blow Off Completes FY17 (Contract No. 2017037-01). The contract allows for two one-year extensions if mutually agreeable. This is the first contract year.

There was one change order approved on this contract and that was to adjust the contract amount for work exceeding original expectations and to account for work through the end of the contract period of June 30, 2017.

Action/Recommendation: The Utilities Department – Water Division recommends accepting the Replacement of Fire Hydrants, Valves, and Blow Off Completes FY17 project and 2-year maintenance bond in the amount of $103,206.75; and authorize final (retainage) payment in the amount of $5,110.39 to B.G. Brecke, Inc. thirty days after acceptance in accordance with Iowa Code.

Alternative Recommendation: An alternative action is to not accept the project. If the project is not accepted, it cannot be closed out and the 2-year maintenance bond period cannot begin and the City could be subject to claims since the Contractor has fulfilled the terms of the construction contract.

Time Sensitivity: NormalResolution Date: 10/10/17Budget Information: This item was budgeted under the FY17 Utilities Department – Water Division CIP Budget and coded to 211007-625-625000-625884-6252017037. Local Preference Policy: NA


Explanation: NA

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AUD FILE 2017037-01


WHEREAS, B.G. Brecke, Inc. has completed the contract work for the Replacement of Fire Hydrants and Blow Off Completes FY17 project (Contract No. 2017037-01), and

WHEREAS, B.G. Brecke, Inc., of Cedar Rapids, Iowa, as Principal, has filed a Maintenance Bond (Bond No. 54210211) executed by United Fire & Casualty Company, as Surety, in the amount of $103,206.75 (One Hundred Three Thousand, Two Hundred Six Dollars and Seventy Five Cents) covering said work, and

WHEREAS, the Utilities Department – Water Division staff recommends that the work completed under this Contract be hereby accepted.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the work completed under this Contract be hereby accepted and the 2-Year Maintenance Bond submitted by B.G. Brecke, Inc. in the amount of $103,206.75 be hereby approved and filed with the City Finance Director, and

BE IT FURTHER RESOLVED that the City Finance Director is hereby directed to issue a warrant in the sum of $5,110.39 for final retainage payment to B.G. Brecke, Inc. thirty days after acceptance in accord with Iowa State Code.

To be funded from the Utilities Department – Water Division CIP Budget and coded to 211007-625-625000-625884-6252017037.

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature


Presenter at Meeting: Steve Hershner Phone Number/Ext.: 286-5281E-mail Address: [email protected]

Alternate Contact Person: Bruce Jacobs Phone Number/Ext.: 286-5913E-mail Address: [email protected]

Description of Agenda Item: Accept projectsWater Pollution Control Operations & Maintenance Building HVAC Upgrade project, final retainage payment in the amount of $63,254.74 and approving the 2-year Performance Bond submitted by Woodruff Construction, LLC (original contract amount was $1,282,000; final contract amount is $1,265,094.73).

CIP/DID #6150014-02


Background: The Water Pollution Control Facility Operations & Maintenance Building was primarily served by HVAC equipment that was original to the facility, which was constructed in 1980. The equipment was in need of an upgrade in order to meet current building codes for air exchanges per hour and to provide greater occupant comfort. The warehouse portion of the Operations & Maintenance Building was added to the building in the mid 1990’s and is not integrated into the existing building-wide HVAC system.

The goal of the project was to replace existing HVAC system components (air handlers, condensers, intake and exhaust fans, ductwork, make-up air units, and unit heaters) that are approaching the end of their service life. The project involved redesigning/replacing the existing HVAC systems with equipment that is more corrosion resistant and energy efficient than the existing systems.

There was one change order approved for this project in the amount of $-16,905.27.

Action/Recommendation: The Utilities Department – Water Pollution Control Division staff recommends that City Council approve the resolution to accept the project and Performance Bond and authorize issuance of the final retainage payment to Woodruff Construction, LLC in the amount of $63,254.74, and thirty days after acceptance in accordance with Iowa Code.

Alternative Recommendation: NoneTime Sensitivity: 10/10/17Resolution Date: 10/10/17Budget Information: The project will be coded to the following CIP funds: 553000-615-615000-x-x-6150014Local Preference Policy: No

Explanation: Capital Improvement Projects are not subject to local preference policy. Recommended by Council Committee: NA

Explanation: NA

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6150014-02


WHEREAS, the Utilities Department – Water Pollution Control Facility certifies contract work on the Water Pollution Control Operations & Maintenance Building HVAC Upgrade project (Contract No. 6150014-02) is substantially completed in accordance with the approved plans and specifications, and

WHEREAS, a Performance Bond, dated March 22, 2016 in the amount of $1,282,000 covering said work filed by Woodruff Construction, LLC and executed by United Fire & Casualty Company provides a two-year correction period for defects in materials and workmanship, and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the two-year correction period as provided by the Performance Bond commences on this date, and

BE IT FURTHER RESOLVED, that the Utilities Department – Water Pollution Control Facility staff recommends that the City Council approve the resolution in the amount of $63,254.74 to Woodruff Construction, LLC thirty days after acceptance in accord with the State of Iowa Code. The original contract amount was $1,282,000; final contract amount is $1,265,094.73.


PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

Council Agenda Item Cover SheetSubmitting Department: Development Services

Presenter at Meeting: David Houg Phone Number/Ext.: 319-286-5168E-mail Address: [email protected]

Alternate Contact Person: Chris Strecker, PE Phone Number/Ext.: 319-286-5820E-mail Address: [email protected]

Description of Agenda Item: Final platsResolution approving the Final Plat of CVHFH College Park Project 1st Addition for land located at 921 12th Street NE.

CIP/DID #FLPT-024924-2017


Background: The property owner submitted the Final Plat of CVHFH College Park Project 1st Addition in conformance with the preliminary plat approved by the City. Development Services Department staff reviewed the submittal and determined it complies with applicable preliminary plat conditions and applicable requirements for final plats. The final plat contains 5 numbered lots, 1 lettered lot and a total plat area of 0.6 acres.

Action/Recommendation: City Development Services Department staff recommends approval of the resolution.

Alternative Recommendation: City Council may table this item and request further information.

Time Sensitivity: NA





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FLPT-024924-2017


WHEREAS, A PLAT OF CVHFH COLLEGE PARK PROJECT FIRST ADDITION TO THE CITY OF CEDAR RAPIDS, LINN COUNTY, IOWA containing six (6) lots, numbered Lot 1 through 5, all inclusive, and Lot A has been filed with the City Clerk and after consideration of the same is found to be correct and in accordance with the provisions of the laws of the State of Iowa, and the ordinances of the City of Cedar Rapids, in relation to Plats and Addition to Cities, and

WHEREAS, the property owner(s) has submitted the following executed agreement(s), and are included as part of the final plat documents:

1. Agreement for Private Storm Water Quality2. Concrete Pavement Petition & Assessment Agreement,

and

WHEREAS, the agreement(s) as submitted are recommended for approval by the Development Services Department, and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, as follows:

1. The City Council concurs with the recommendation of the Development Services Department, and specifically finds that the proposed plat is in accordance with the provisions of the laws of the State of Iowa, and the ordinances of the City of Cedar Rapids, in relation to Plats and Addition to Cities, and also specifically Cedar Rapids Municipal Code Chapter 31, the Subdivision Ordinance.

2. The Mayor and City Council hereby accept the executed agreement(s), as noted above.

3. Said plat and dedication of said CVHFH College Park Project First Addition to the City of Cedar Rapids, Linn County, Iowa, be and the same is hereby acknowledged and approved on the part of the City of Cedar Rapids, Iowa, and the dedication to the public of all lands within the plat that are designated for streets, more specifically Lot A is hereby approved and accepted, and the dedication of the public easements for the purposes shown on the final plat is hereby approved and accepted, and the City Clerk is hereby directed to certify this resolution of approval and affix the same to said plat as by law provided.

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

STATE OF IOWA )) ss.

COUNTY OF LINN )

I, Amy Stevenson, City Clerk of the City of Cedar Rapids, Iowa, do hereby certify that the above and foregoing Resolution is a true and correct copy of the Resolution as passed by the City Council of the City of Cedar Rapids, Iowa, on this 10th day of October, 2017.

ClerkSignature

Council Agenda Item Cover SheetSubmitting Department: Development Services

Presenter at Meeting: Ken DeKeyser, PE Phone Number/Ext.: 319-286-5822E-mail Address: [email protected]

Alternate Contact Person: Jim Greene Phone Number/Ext.: 319-286-5953E-mail Address: [email protected]

Description of Agenda Item: Final platsResolution approving the Final Plat of College Farms Fourth Addition to the City of Cedar Rapids, Linn County, Iowa, for land located at Union Drive SW and Hay Field Drive extensions; east of Harvest Court SW.

CIP/DID #FLPT-024571-2017

EnvisionCR Element/Goal: GrowCR Goal 2: Manage Growth.

Background: The property owner submitted the Final Plat of College Park Fourth Addition in conformance with the standards established by the City. Development Services Department staff reviewed the submittal and determined it complies with applicable final plat conditions and applicable requirements for final plats. The final plat contains 14 numbered lots, 3 lettered lots, and a total plat area of 13.28 acres.

Action/Recommendation: City Development Services Department staff recommends approval of the resolution.

Alternative Recommendation: City Council may table this item and request further information.


Resolution Date: October 10th, 2017




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FLPT-024571-2017


WHEREAS, A PLAT OF COLLEGE FARMS FOURTH ADDITION TO THE CITY OF CEDAR RAPIDS, LINN COUNTY, IOWA containing seventeen (17) lots, numbered 1 through 14, lettered Lot A, Lot B, and Lot C, has been filed with the City Clerk and after consideration of the same is found to be correct and in accordance with the provisions of the laws of the State of Iowa, and the ordinances of the City of Cedar Rapids, in relation to Plats and Addition to Cities, and

WHEREAS, the property owner(s) has submitted the following executed agreement(s), and are included as part of the final plat documents:

1. Development Agreement2. Public Water Main and Public Sanitary Sewer Easement

and

WHEREAS, the agreement(s) as submitted are recommended for approval by the City Development Services Department,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA as follows:

1. The City Council concurs with the recommendation of the City Development Services Department, and specifically finds that the proposed plat is in accordance with the provisions of the laws of the State of Iowa, and the ordinances of the City of Cedar Rapids, in relation to Plats and Addition to Cities, and also specifically Cedar Rapids Municipal Code Chapter 31, the Subdivision Ordinance.

2. The Mayor and City Council hereby accept the executed agreement(s), as noted above.

3. Said plat and dedication of said College Farms Fourth Addition to the City of Cedar Rapids, Iowa, and the dedication to the public of all lands within the plat that are designated for streets, more specifically Lot A, is hereby approved and accepted, and the dedication to the public of all lands within the plat that are designated for storm water management and other public purposed, more specifically, Lot B, and Lot C, and the dedication of the public easements for the purposes shown on the final plat is hereby approved and accepted, and the City Clerk is hereby directed to certify this resolution of approval and affix the same to said plat as by law provided.

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

STATE OF IOWA )) ss.

COUNTY OF LINN )

I, Amy Stevenson, City Clerk of the City of Cedar Rapids, Iowa, do hereby certify that the above and foregoing Resolution is a true and correct copy of the Resolution as passed by the City Council of the City of Cedar Rapids, Iowa, on this 10th day of October, 2017.

ClerkSignature

Council Agenda Item Cover SheetSubmitting Department: Purchasing

Presenter at Meeting: Rebecca Johnson Phone Number/Ext.: x5062E-mail Address: [email protected]

Alternate Contact Person: Rebecca Johnson Phone Number/Ext.: x5062E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreementsAmendment No. 2 to renew Contract with Copyworks for Printing & High-Speed Copying as needed citywide for an annual amount not to exceed $120,000 (original contract amount was $120,000; renewal contract amount is $120,000).CIP/DID #PUR0715-014


Background: Proposals were solicited by the Purchasing Services Division for printing and high-speed copying services on an as-needed citywide basis with five (5) vendors responding. The contract was awarded to Copyworks as the vendor who submitted the most responsive and responsible proposal with the most competitive overall pricing. The initial term of the contract was November 1, 2015 through October 31, 2016.

Amendment No. 2 renews the Contract for the period of November 1, 2017 through October 31, 2018 with two (2) one-year renewal options remaining. The annual amount of the contract will not exceed $120,000.

Summary of contract to date:Description Authorization DatesInitial Term of Contract Resolution No. 1558-11-15 11/01/2015 – 10/31/2016Amendment No. 1 to renew contract Resolution No. 1398-10-16 11/01/2016 – 10/31/2017Amendment No. 2 to renew contract Pending 11/01/2017 – 10/31/2018

Action/Recommendation: Authorize the City Manager and the City Clerk to execute Amendment No. 2 as described herein.




Budget Information: Printing and high-speed copying are budgeted by each department that utilizes the services provided under this Contract.

Local Preference Policy: YesExplanation: Local preference applied at time of award but did not affect the results. Copyworks is a certified local business.


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PURFIN

AUD FILE PUR0715-014


WHEREAS, the City of Cedar Rapids and Copyworks are parties to a contract for annual as-needed Printing & High-Speed Copying as needed citywide; and

WHEREAS, both parties have agreed to renew the contract for an additional one-year period for an annual amount not to exceed $120,000; and

WHEREAS, a summary of the contract is as follows:

Description Authorization DatesInitial Term of Contract Resolution No. 1558-11-15 11/01/2015 – 10/31/2016Amendment No. 1 to renew contract Resolution No. 1398-10-16 11/01/2016 – 10/31/2017Amendment No. 2 to renew contract Pending 11/01/2017 – 10/31/2018

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and the City Clerk are authorized to execute Amendment No. 2 to renew the contract as described herein.

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MayorSignature

Attest:

ClerkSignature

Council Agenda Item Cover SheetSubmitting Department: Golf

Presenter at Meeting: Lisa Miller Phone Number/Ext.: 5544E-mail Address: [email protected]

Alternate Contact Person: Sandi Fowler Phone Number/Ext.: 5077E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDAResolution authorizing the purchase of golf merchandise from Acushnet, for resale at Ellis, Gardner, Jones, and Twin Pines golf course clubhouses in an amount not to exceed $50,000. CIP/DID #GLF011-17


Background: An essential service of the PGA Golf Professionals is instruction in the game and their ability to provide custom fit golf clubs to golfers. While scaling back considerably and currently selling off the existing merchandise inventory at the golf courses, this purchase from Acushnet (Titleist & Footjoy) is for special club and custom orders resulting from club fitting services by the Pros. This sole source vendor, Acushnet, also offers basic golf commodities (balls, gloves) sold at the City golf courses. Acushnet offers incentive terms/pricing for orders paid for within term dates.

Action/Recommendation: Authorize approval of resolution for the purchase of Acushnet merchandise for resale for the FY18 golf season.

Alternative Recommendation: Do not approve. Customers will be unable to take advantage of the specialized service by the Golf Professionals trained with Acushnet products and customers would not be purchasing needed golf supplies, and the City would not benefit from the derivative revenues their instruction with Acushnet clubs provide.

Time Sensitivity: High – Delay could prevent timely deliveries and payment options of Acushnet (Titleist & Footjoy) invoices.


Budget Information: Merchandise will be coded to appropriate cost center under 531113-691-

Local Preference Policy: NoExplanation: This is a sole source vendor.


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GLFFIN

GLF011-17


WHEREAS, the City of Cedar Rapids Parks & Recreation Department – Golf Operations orders merchandise for retail at the city operated golf clubhouses. Merchandise includes balls, golf clubs, drivers, putters, bags, caps, and accessories, from a quality sole source merchandise vendor, and

WHEREAS, The City of Cedar Rapids Parks & Recreation Department – Golf Operations estimates a total merchandise order in an amount not to exceed $50,000 for purchases made September 2017 through June 2018. Purchase is to be made from Acushnet (Titleist & Footjoy), a sole source golf merchandise company for the FY18 golf season.

WHEREAS, Acushnet has completed all required forms and is an approved vendor,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, the Cedar Rapids Parks & Recreation Department – Golf Operations is hereby authorized to purchase the requested merchandise for resale at the city operated clubhouses in an estimated amount of not to exceed $50,000 from Acushnet golf merchandise supplier.

PASSED_DAY_TAG


MayorSignature

Attest:ClerkSignature


Presenter at Meeting: Joy Huber Phone Number/Ext.: 5886E-mail Address: [email protected]

Alternate Contact Person: Heather Mell Phone Number/Ext.: 5117E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreementsFleet Division purchase of two half-ton Pickup Trucks from Deery Brothers in the amount of $77,258.CIP/DID #PUR0817-030


Background: Purchasing Services solicited bids on behalf of Fleet for the purchase and delivery of two (2) 1/2 ton pick-up trucks with three vendors responding. The lowest bidder was Deery Brothers with their total bid of $77,258.

Bids were received from:Deery Brothers½ ton pick-up trucksUnit PriceExtended PriceOption 1 Total bid amount:

Iowa City, IA

$37,809$75,618

$1,640$77,258

Pat McGrath Chrysler Jeep Dodge Ram½ ton pick-up trucksUnit PriceExtended PriceOption 1 (did not use updated bid form, no addenda acknowledgement)Total bid amount

Cedar Rapids, IA

$38,866$77,732

n/a

$77,732Junge Center Point½ ton pick-up trucksUnit PriceExtended PriceOption 1Total Bid amount

Center Point, IA

$39,662$79,324

$1,738$81,062

Action/Recommendation: Authorize the Fleet Division to purchase the pick-up trucks as described herein.Alternative Recommendation: Time Sensitivity: low Resolution Date: October 10, 2017Budget Information: 073-073000-073002Local Preference Policy: Yes

Explanation: Local Preference did not affect award.Recommended by Council Committee: NA

Explanation: NA

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PURFINFLT

PUR0817-030


WHEREAS, the City of Cedar Rapids Purchasing Services Division issued a Request for Bid for the purchase of ½-ton pickup trucks on behalf of the Fleet Division; and

WHEREAS, bids were received from three (3) Vendors; and

WHEREAS, the Fleet Division recommends that this bid be awarded to Deery Brothers as the overall lowest responsive and responsible bidder, in the amount of $77,258.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the Fleet Division is authorized to purchase the pickup trucks as described herein.

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature




Description of Agenda Item: Purchases, contracts and agreementsFleet Division purchase of two (2) ¾ Ton Pick-Up Trucks from Junge Center Point in the amount of $82,650.CIP/DID #PUR0817-030


Background: Purchasing Services solicited bids on behalf of Fleet for the purchase and delivery of two (2) 3/4 ton pick-up trucks with three vendors responding. The lowest bidder was Junge Center Point with their total bid of $82,650.

Bids were received from:Junge Center Point¾ ton pick-up trucksUnit PriceExtended Price

Center Point, IA

$41,325$82,650

Deery Brothers¾ ton pick-up trucksUnit PriceExtended Price

Iowa City, IA

$43,300$86,600

Pat McGrath Chrysler Jeep Dodge Ram¾ ton pick-up trucksUnit PriceExtended Price

Cedar Rapids, IA

$43,393$86,786

Action/Recommendation: Authorize the Fleet Division to purchase the pick-up trucks as described herein.


Time Sensitivity: low



Local Preference Policy: YesExplanation: Local Company awarded.


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PURFINFLT

PUR0817-030


WHEREAS, the City of Cedar Rapids Purchasing Services Division issued a Request for Bid for the purchase of ¾-ton pickup trucks on behalf of the Fleet Division; and


WHEREAS, the Fleet Division recommends that this bid be awarded to Junge Center Point as the overall lowest responsive and responsible bidder, in the amount of $82,650.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the Fleet Division is authorized to purchase the pickup trucks as described herein.

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature


Submitting Department: Purchasing



Description of Agenda Item: Purchases, contracts and agreementsFleet Division purchase of one (1) One Ton Chassis with 9’ Dump Body and One ¾ Ton Chassis with Service Body from Pat McGrath Chrysler Jeep Dodge Ram in the amount of $112,988.CIP/DID #PUR0817-030


Background: Purchasing Services solicited bids on behalf of Fleet for the purchase and delivery of one (1) One ton chassis with 9’ dump body and one (1) ¾ ton chassis with service body with three vendors responding. The lowest bidder was Pat McGrath Chrysler Jeep Dodge Ram with their total bid of $112,988.

Bids were received from:Pat McGrath Chrysler Jeep Dodge RamOne Ton Chassis with 9’ Dump BodyBid 1 of 3 (Did not meet spec)Bid 2 of 3 (awarded due to local preference, .51%)Bid 3 of 3¾ Ton Chassis with Service BodyTotal bid award:

Cedar Rapids, IA

$48,555$54,769$56,353$58,219

$112,988Deery BrothersOne Ton Chassis with 9’ Dump BodyBid 1 of 4Bid 2 of 4Bid 3 of 4Bid 4 of 4¾ Ton Chassis with Service Body

Iowa City, IA

$54,490$60,135$63,157$69,579$58,721

Junge Center PointOne Ton Chassis with 9’ Dump Body¾ Ton Chassis with Service Body

Center Point, IA$56,479$59,543

Action/Recommendation: Authorize the Fleet Division to purchase the pick-up trucks as described herein.

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Time Sensitivity: low



Local Preference Policy: YesExplanation: Local Company awarded due to local preference on the One Ton Chassis.


PURFINFLT

PUR0817-030


WHEREAS, the City of Cedar Rapids Purchasing Services Division issued a Request for Bid for the purchase of pick-up trucks on behalf of the Fleet Division; and


WHEREAS, the Fleet Division recommends that this bid be awarded to Pat McGrath Chrysler Jeep Dodge Ram as the overall lowest responsive and responsible bidder, in the amount of $112,988.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the Fleet Division is authorized to purchase the pick-up trucks as described herein.

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

LEG_TABLED_TAG


Submitting Department: Purchasing

Presenter at Meeting: Pat McDonald Phone Number/Ext.: x5892E-mail Address: [email protected]

Alternate Contact Person: Heather Mell Phone Number/Ext.: x5117E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreementsContract with Technical Specialty Systems Corporation for Noelridge Greenhouse wall repairs for the Facilities Maintenance Services Division for an amount not to exceed $59,937.CIP/DID #PUR0817-033


Background: Purchasing Services solicited bids on behalf of The Facilities Maintenance Services Division for the Noelridge Greenhouse Wall Repairs and received 2 bids. Technical Specialty Systems Corporation was the lowest bidder with their total bid of $59,937.

Bids were received from:Technical Specialty Systems Corp Cedar Rapids, IA $59,937Bi-State Masonry Rock Island, IL $67,910

Action/Recommendation: Authorize the City Manager and the City Clerk to execute the Contract as described herein.


Time Sensitivity: medium


Budget Information: 3602112

Local Preference Policy: YesExplanation: Local Preference did not determine award


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PURFIN

FMSAUD FILE

PUR0817-033


WHEREAS, the City of Cedar Rapids Purchasing Services Division issued a Request for Bid for Noelridge Greenhouse Wall Repairs on behalf of the Facility Maintenance Services Division and

WHEREAS, bids were received from two Contractors; and

WHEREAS, the Facilities Maintenance Services Division recommends that the contract be awarded to Technical Specialty Systems Corporation as the overall lowest responsive and responsible bidder, in the amount of $59,937; and

WHEREAS, a contract has been prepared for Technical Specialty Systems Corporation for the contract period October 11, 2017 through November 30, 2017.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and the City Clerk are authorized to execute the contract as described herein.

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature


Submitting Department: Information Technology

Presenter at Meeting: Consent Phone Number/Ext.: N/AE-mail Address: N/A

Alternate Contact Person: Dominic Roberts Phone Number/Ext.: 5088E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing the Information Technology Department to purchase rental Tier III data facility space and circuitry needs from Involta, LLC for an annual cost of $282,000.CIP/DID #OB37724


Background: The Information Technology Department entered into a contract for the rental of Tier II data facility space and circuitry needs with Involta LLC. The annual purchase request is for the period of August 16, 2017 through August 15, 2018.

Action/Recommendation: The Information Technology Department recommends approval of this resolution.




Budget Information: Information Technology Department’s Operating Budget Department ID 109420

Local Preference Policy: Explanation:

Recommended by Council Committee: Explanation:

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OB377724OB377545


WHEREAS, Resolution 0603-07-08 authorized the Information Technology Department to rent Tier III data facility space and Resolution 1086-11-09 approved the necessary circuitry to the Involta, LLC facility, and

WHEREAS, the Information Technology Department has identified the need to continue those services to support the technology needs of the City, and

WHEREAS, the funding will come from the Information Technology’s Operating budget and allocated by use to departments,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the Information Technology Department is hereby authorized to purchase rental Tier III data facility space and circuitry needs from Involta, LLC., PO Box 1968, Cedar Rapids, Iowa 52406 for an annual cost of $282,000.

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ClerkSignature

Council Agenda Item Cover SheetSubmitting Department: Public Works

Presenter at meeting: Doug Wilson, PE Phone Number/Extension: 5141E-mail Address: [email protected]

Alternate Contact Person: Tim Mroch, PE Phone Number/Extension: 5703E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing execution of Amendment No. 2 to the Professional Services Agreement with Anderson-Bogert Engineers & Surveyors, Inc. specifying an increased amount not to exceed $47,250 for design services in connection with the E Avenue NW from Iowa Highway 100 to Stoney Point Road NW Road Improvement project (original contract amount was $280,590; total contract amount with this amendment is $367,780).CIP/DID #3012181-01

EnvisionCR Element/Goal: ConnectCR Goal 3: Establish a network of complete streets.

Background: This project consists of the reconstruction of E Avenue NW from the future Highway 100 interchange to Stoney Point Road NW, as well as Stoney Point Road NW from E Avenue NW to approximately 1,000 feet south. Project includes storm sewer work, box culvert replacement, sanitary sewer improvements, and water main upgrades. Pedestrian facilities will be considered for both sides of the road. This project will be coordinated with the Cherokee Trail project, Iowa DOT IA 100 Improvements, and Linn County. Construction of the project is scheduled to take place in the 2018 construction season.

The addendum adds services including 28E Agreement preparation, additional ROW and easement documents, pavement cores, wetland mitigation and permitting and lighting design.

Action/Recommendation: The Public Works Department recommends adoption of the resolution authorizing execution of Amendment No. 2 of the Professional Services Agreement with Anderson-Bogert Engineers & Surveyors, Inc. specifying an increased amount not to exceed $47,250.

Alternative Recommendation: Council may defer, amend or reject the amendment; however, necessary design services will go unfulfilled.

Time Sensitivity: NormalResolution Date: October 10, 2017Budget Information: 301/301000/3012181 SLOSTLocal Preference Policy: NA


Explanation: NA

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AUD FILE3012181-01

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WHEREAS, on August 23, 2016 City Council passed Resolution No. 1152-08-16 approving the Professional Services Agreement with Anderson-Bogert Engineers & Surveyors, Inc. for design services related to the E Avenue NW from Iowa Highway 100 to Stoney Point Road NW Road Improvement project (3012181-01 SLOST), and

WHEREAS, a need for additional design services has been identified, including 28E Agreement preparation, additional right-of-way and easement documents, pavement cores, wetland mitigation and permitting and lighting design,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that Amendment No. 2 to the Professional Services Agreement with Anderson-Bogert Engineers & Surveyors, Inc. in the amount of $47,250 for the E Avenue NW from Iowa Highway 100 to Stoney Point Road NW Road Improvement project (3012181-01 SLOST), is hereby approved and the City Manager and City Clerk are authorized to sign the amendment. A summary of the contract amendments for this contract is as follows:

Original Contract Amount: $280,590Amendment No. 1 $39,940Amendment No. 2 $47,250

Amended Contract Amount $367,780

General ledger coding for this amendment to be as follows:

Fund 301, Dept ID 301000 Project 3012181 SLOST $367,780

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E AVENUE NW FROM HIGHWAY 100 TO STONEY POINT ROAD NW ROAD IMPROVEMENT PROJECT



Alternate Contact Person: Jim Flamming Phone Number/Ext.: 5968E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreementsAmendment No. 1 to the Professional Services Agreement with HDR Engineering, Inc. for an amount not to exceed $50,990 for the modified scope of work for the J Avenue Water Treatment Plant Laboratory Improvements project (original contract amount was $55,640; total contract amount with this amendment is $106,630).CIP/DID #6250060-01


Background: The laboratory facilities at the J Avenue Water Treatment Plant are used to monitor the operating performance of the various process systems at the plant and to ensure compliance with regulatory requirements. Improvements to the existing laboratory facilities are required at the treatment plant, and on April 11, 2017, the City Council approved a professional services agreement with HDR Engineering, Inc. to provide design and construction administration services for the J Avenue Water Treatment Plant Laboratory Improvements.

Since entering the design phase of the project, it was determined that modifications to the original scope of engineering services are desired to address additional needs at the plant that arose as a result of the originally planned project. The modifications to the previously amended scope of services will accommodate the following:

1. Provide design of new roof top unit for ventilation and comfort heating/cooling, including structural, architectural, and electrical designs to support the new unit. Include demolition of existing abandoned ventilation ductwork and equipment in bid package.

2. Provide design for a new sanitary sewer service to the lab and lower level sump, connecting to an existing sewer on the water treatment plant campus.

3. Provide design of a new domestic water heater with high efficiency unit to accommodate capacity needed for lab space and new emergency shower and eye wash.

4. Provide architectural design for removal of existing panel ceiling in lab to expose upper masonry and ceiling, including electrical design for new light fixtures.

5. Adjust the project schedule to accommodate the additional design and construction related activities.

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Action/Recommendation: The Utilities Department – Water Division staff recommends approval of Amendment No. 1 with HDR Engineering, Inc. for the J Avenue Water Treatment Plant Laboratory Improvements project and that the City Manager and City Clerk be authorized to execute said Agreement.


Time Sensitivity: 10-10-17


Budget Information:

1. Included in Current Budget Year? Yes. The project will be funded from the FY 2018 Water Division Capital Improvement Projects budget.

2. Analysis if the expenditure is within budgeted expectations, i.e. some type of budget to actual comparison: There is currently $110,000 in the FY2018 Capital Improvement Projects budget for the Water Division for the J Avenue Water Treatment Plant Laboratory Improvements Project. If needed, additional funds are available by adjusting other items in the CIP budget or from reserves. The project will be coded to the following CIP fund: 553000-625-625000-x-x-6250060.

3. Purchasing Department used or Purchasing Guidelines followed: Yes. Engineer was previously selected for this work based on their qualifications.

Local Preference Policy: YesExplanation: Consultant selection process gives preference to local firms.


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AUD FILE6250060-01


WHEREAS, the City of Cedar Rapids Utilities Department – Water Division executed a Professional Services Agreement with HDR Engineering, Inc. on April 11, 2017 for the J Avenue Water Treatment Plant Laboratory Improvements project (Contract No. 6250060-01), and

WHEREAS, since entering the design phase of the project, it was determined that modifications to the original scope of engineering services are desired to address additional needs at the plant that arose as a result of the originally planned project, and

WHEREAS, HDR Engineering, Inc. has proposed to provide the additional services for an amount not to exceed $50,990, and

WHEREAS, the Utilities Department – Water Division staff have determined that the proposed cost is fair and reasonable for the proposed scope of work and recommends approval of Amendment No. 1 with HDR Engineering, Inc. for the J Avenue Water Treatment Plant Laboratory Improvements project.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that Amendment No. 1, to the Professional Services Agreement with HDR Engineering, Inc. for an amount not to exceed $50,990 for the J Avenue Water Treatment Plant Laboratory Improvements project be hereby approved and that the City Manager and City Clerk be authorized to execute said Amendment.

A cost summary of the contract changes for this project is as follows:

Original Contract Amount $ 55,640Amendment No. 1 + 50,990Amended Contract Amount $106,630

To be funded from the FY 2018 Water Division CIP budget and coded to 553000-625-625000-x-x-6250060.

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ClerkSignature


Presenter at meeting: Steve Hershner Phone Number/Extension: 286-5281E-mail Address: [email protected]

Alternate Contact Person: Bruce Jacobs Phone Number/Extension: 286-5913E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreementsChange Order No. 2 in the amount of $54,234.00 with Langman Construction Inc. for the Raw Water Main Relocation project (original contract amount was $896,900.00; total contract amount with this amendment is $1,022,579.91).CIP/DID #6250044-02


Background: This contract change order specifies a net increase in the amount of $54,234.00 for changes to the scope of work not included in the contract documents.

The Change Order contract price is based on the actual quantities of completed work and additional work based on contractor quotes reviewed and accepted based on the scope of work.

Action/Recommendation: The Utilities Department – Water Division recommends approval of Change Order No. 2 in the amount of $54,234.00 submitted by Langman Construction Inc. for the Raw Water Main Relocation project (Contract No. 6250044-02) and that the City Manager and City Clerk be authorized to execute said Change Order.

Alternative Recommendation: If Council does not approve the change order, payments due to the Contractor will accrue interest until approval of the Change Order occurs and payment is made.



Budget Information: The project will be funded from FY2017 and FY2018 Utilities Department – Water Division CIP budgets and coded to 553000-625-625000-X-X-6250044.



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AUD FILE6250044-02


WHEREAS, Langman Construction Inc. was awarded the Raw Water Main Relocation project (Contract No. 6250044-02) by Resolution No. 1328-09-16 on September 27, 2016, and

WHEREAS, Change Order No. 2 specifies a net increase in the amount of $54,234 for changes to the scope of work not included in the contract documents.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that Change Order No. 2 in the amount of $54,234 with Langman Construction Inc. for the Raw Water Main Relocation project (Contract No. 6250044-02) be hereby approved and that the City Manager and City Clerk be authorized to execute Change Order No. 2. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $ 896,900.00Change Order No. 1 + 71,445.91Change Order No. 2 + 54,234.00Amended Contract Amount $1,022,579.91

Change Order No. 2 to be funded from the Utilities Department – Water Division CIP budget and coded to 553000-625-625000-X-X-6250044.

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Description of Agenda Item: Purchases, contracts and agreementsAuthorizing Change Order No. 4 in the amount of $34,530.26 with Tricon General Construction for the Sinclair Levee – Pump Station and Detention Basin project (original contract amount was $3,577,500; total contract amount with this amendment is $3,935,989.49).CIP/DID #3316509-04


Background: This is a contract change order to adjust the contract price based on the actual quantities of completed work and additional work based on contractor quotes reviewed and accepted based on the scope of work. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions.

Work Change Directive #4 is for removal of the 15” RCP from Storm Manhole-1 to a point 98’ east. Additional items include backfilling and compacting the trench up to the bottom of the proposed 24” RCP and plugging the end of the 15” RCP left in place with concrete. Increase in Topsoil and Concrete Debris and Rubble Removal are due to the additional detention and bio-retention areas.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 4 submitted by Tricon General Construction.

Alternative Recommendation: If Council does not approve the change order, payments due to the Contractor will accrue interest until approval of the Change Order occurs and payment is made.

Time Sensitivity: NormalResolution Date: October 10, 2017Budget Information: CDBG - 100% up to aggregate of $11.3 million between contracts 1 & 2, then balance is GOB funded.Local Preference Policy: NA

Explanation: NARecommended by Council Committee: Yes

Explanation: Flood Control Committee

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3316509-043316309-00

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BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 4 in the amount of $34,530.26 with Tricon General Construction for the Sinclair Levee – Pump Station and Detention Basin, Contract No. 3316509-04. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $3,520,000.00 Original Incentive Value 57,500.00Change Order No. 1 35,623.47Change Order No. 2 289,648.56Change Order No. 3 4,687.20Change Order No. 4 34,530.26 Addition of Disincentive and/or Liquidated Damages (6,000.00)Amended Contract Amount $3,935,989.49

General ledger coding for this Change Order to be as follows: $34,530.26 331-331100-18517-3316509 GRI

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Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing payment to Iowa Department of Transportation in the amount of $176,412.94 for the actual cost of storm sewer improvements on the Highway 100 HMA Resurfacing from West of Council Street NE to East of Northland Avenue NE project. CIP/DID #304424-00


Background: On December 16, 2014, City Council passed Resolution 1754-12-14 authorizing execution of Agreement 2015-6-117 with the Iowa Department of Transportation (IDOT) to incorporate storm sewer improvements into the Highway 100 HMA Resurfacing from West of Council Street NE to East of Northland Avenue NE project. The Agreement states the City of Cedar Rapids will reimburse for the actual storm sewer improvements incorporated into the project. The original estimated cost was $104,230.00; the final cost is $176,412.94.

Action/Recommendation: The Public Works Department recommends approving the resolution authorizing payment in the amount of $176,412.94 to IDOT for the Highway 100 HMA Resurfacing from West of Council Street NE to East of Northland Avenue NE in accordance with Agreement 2015-6-117.




Budget Information: 304424: $176,412.94



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304424-00


WHEREAS, Resolution 1754-12-14 authorized execution of Agreement 2015-6-117 with the Iowa Department of Transportation (IDOT) to incorporate storm sewer improvements into the Highway 100 HMA Resurfacing from West of Council Street NE to East of Northland Avenue NE (CIP 304424) project, and

WHEREAS, the work is substantially complete and in conjunction with the executed agreement, the City of Cedar Rapids (CITY) will pay for the actual costs of the storm sewer improvements, and

WHEREAS, the City Engineer recommends CITY pay IDOT for the actual final cost in the amount of $176,412.94 for the storm sewer improvements,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA that the Finance Director is authorized to make payment to IDOT in the amount of $176,412.94 in connection with the Highway 100 HMA Resurfacing from West of Council Street NE to East of Northland Avenue NE project (CIP No. 304424).

General ledger coding for this agreement to be as follows:Fund 304, Dept ID 304000 Project 304424 NA $176,412.94

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Submitting Department: Police

Presenter at Meeting: Sgt. Jeremy Paulsen Phone Number/Ext.: 286-5403E-mail Address: [email protected]

Alternate Contact Person: Chief Wayne Jerman Phone Number/Ext.: 286-5374E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreementsResolution to execute a federal match grant in the amount of $71,182 to be used by the City to facilitate enhanced collaboration with Foundation 2 to increase access to mental health and other treatment services for individuals with mental illness or co-occurring mental health and substance abuse disorders. PD0024


Background: An application was submitted requesting federal grant funds through the U.S. Department of Justice. The grant solicitation was: FY17 Justice and Mental Health Collaboration Program. Recently, the City/Police Department was notified that funds have been awarded in the amount of $71,182 to be used to facilitate enhanced collaboration with Foundation 2 to increase access to mental health and other treatment services for individuals with mental illness or co-occurring mental health and substance abuse disorders. The grant will fund training, travel and some Foundation 2 staff time.

Action/Recommendation: The Police Department recommends the City Council authorize the Mayor to execute the FY17 Justice and Mental Health Collaboration Program grant award agreement.

Alternative Recommendation: NA

Time Sensitivity: Immediate action is recommended in order to meet the acceptance deadline.



Local Preference Policy: (Click here to select)Explanation: NA

Recommended by Council Committee: (Click here to select)Explanation: NA

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AUD FILE PD0024


WHEREAS, the City of Cedar Rapids has been awarded a match grant by the Office of Justice Programs with the U.S. Department of Justice, and

WHEREAS, the grant that has been awarded is the FY17 Justice and Mental Health Collaboration Program, and

WHEREAS, the City will use the grant funds, in the amount of $71,182, to facilitate enhanced collaboration with Foundation 2 to increase access to mental health and other treatment services for individuals with mental illness or co-occurring mental health and substance abuse disorders, and

WHEREAS, the funding will be utilized for training, travel and some Foundation 2 staff time.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the Mayor is hereby authorized to execute the FY17 Justice and Mental Health Collaboration Grant Award (2017-MO-BX-0040).

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Alternate Contact Person: Tariq Baloch Phone Number/Ext.: 5283E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreementsJoint Funding Agreement with the U.S. Department of Interior, Geological Survey (USGS) for the continuing Assessment of Ground Water Flow and Quality for the Cedar Rapids Alluvium; Cedar River and Morgan Creek Water Quality Sampling; and Continuous Water Level Measurement of the Cedar River at Edgewood Road for the period of October 1, 2017 through September 30, 2019 for a project cost of $518,210 (project cost to be shared on a 38/62 basis with the City’s share being $318,690).CIP/DID #621011-18

Note: The Joint Funding Agreement is for two federal fiscal years (2018 and 2019). The first year (2018) the City’s share is $163,305 and the City’s share for the second year (2019) is $155,385.


Background: Since 1992, the Utilities Department Water Division and the USGS have conducted an ongoing cooperative study to evaluate the hydrogeology and water quality of the alluvial aquifer that supplies all of our drinking water wells and the Cedar River, which is the ultimate source of 95% or more of the recharge to these wells.

The initial focus of the cooperative study was on the City’s wells and their hydraulic connection to the Cedar River. The general goals were to develop an understanding of the aquifer, including how water flows through the aquifer and the factors that affect the quantity and quality of our water supplies. This research has been an essential component of the development and implementation of best management practices and source water protection programs for our wells.

The study has confirmed that the Cedar River is the primary influence on both the quantity and quality of our ground-water resource. Elevated nutrients (e.g. nitrate) and other contaminants (e.g. pesticides and microbial organisms such as Cryptosporidium) in the river can potentially threaten the quality of our drinking water supplies. Consequently, in 2001 the USGS and the City expanded the study to include the Cedar River watershed. For example, research is now being done on the source, transport and fate of potential contaminants in the watershed. Similarly, we are researching strategies to mitigate these potential threats to include optimization of riverbank filtration and the use of wetlands to reduce nutrient levels. The study also includes investigation of the potential presence and mitigation strategies for viruses and emerging contaminants such as personal and protective care products (e.g. pharmaceuticals) and nitrosamine compounds (e.g. NDMA).

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The USGS has the expertise to properly sample for and evaluate waterborne viruses and will be a valuable asset in documenting source water levels of virus in order to fine tune the operation of the UV units and better understand the defining characteristics of our source water.

It is imperative that the City continue to research, develop and implement strategies to protect its water supplies and that these efforts encompass not just our local alluvium but targeted upstream areas of the Cedar River watershed. It is unfortunate, but the reality is that agencies other than USGS are not suitably equipped to undergo this type water sampling and analysis.

The City has asked USGS to expand their research and sampling to include the Cedar River and Morgan Creek water quality sampling and the continuous water level measurement of the Cedar River at Edgewood Road NW.

Action / Recommendation: The Utilities Department Water Division recommends that the City Council approve the Joint Funding Agreement and authorize the City Manager and City Clerk to execute said agreement.

Alternative Recommendation (if applicable):If the Agreement is not approved by City Council, there would be a reduction or elimination of the on-going research relative to the Utilities Department Water Division well fields, wetlands and major portions of research pertaining to the Cedar River watershed.



Budget Information: To be funded from the FY18 and FY19 Utilities Department - Water operations and maintenance budget and coded to 521104-621-621011.

Local Preference Policy: NAExplanation: N/A

Recommended by Council Committee: NAExplanation: N/A

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AUD FILE621011-18-19


WHEREAS, the U.S. Department of the Interior, U.S. Geological Survey, (USGS) has submitted the Joint Funding Agreement for the continuing Assessment of Ground Water Flow and Quality for the Cedar Rapids Alluvium; Cedar River and Morgan Creek Water Quality Sampling; and Continuous Water Level Measurement of the Cedar River at Edgewood Road for the period of October 1, 2017 through September 30, 2019 for a project cost of $518,210 (project cost to be shared on a 38/62 basis with the City’s share being $318,690). The Joint Funding Agreement is for two federal fiscal years (2018 and 2019); the first year the City’s share is $163,305 and the City’s share for the second year is $155,385.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the Joint Funding Agreement between the U.S. Department of Interior, Geological Survey (USGS) and the City of Cedar Rapids for the period beginning October 1, 2017 through September 30, 2019 be hereby approved and that City Manager and City Clerk be hereby authorized to execute the Joint Funding Agreement committing the City to reimburse the U.S. Department of the Interior, Geological Survey (USGS) $318,690 for the City’s share of the cost for fiscal years 2018 and 2019. To be funded from the Utilities Department – Water Division FY18 and FY19 operations and maintenance budget and coded to 521104-621-621011.

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Alternate Contact Person: Robert Davis Phone Number/Extension: 5808E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreementsResolution amending Resolution No. 0613-04-15 and Resolution No. 0844-06-15 authorizing execution of a First Amendment to Easement Acquisition Agreement, a Supplemental Easement Acquisition Agreement in the amount of $8,000, a First Amendment of Operation and Maintenance Agreement, a First Amendment of Reimbursement Agreement for an amount not to exceed $465,000, authorizing and accepting an Access Easement Acquisition Agreement, and accepting a Permanent Easement for Flood Management System and Utilities and a Temporary Grading Easement for Construction from Quaker Manufacturing, LLC from land located at 418 2nd Street NE, Cedar Rapids, Iowa in connection with the Cedar River East Flood Wall North of Interstate 380 Project (aka Quaker Oats Floodwall Project). CIP/DID #3314520-30


Background: The existing floodwall at Quaker Oats will be reconstructed to three feet above the 2008 flood during a construction period of approximately 3 years, beginning in fall 2018. This project will consist of 2,150 feet of new floodwall, relocated water transmission main, railroad gate and upgrades to two existing storm water pump stations. A portion of this project was originally bid for construction, but ultimately deferred in 2015, in favor of consolidating this with the separate Union Pacific RR flood gate project at the same location, so as to reduce overall operations impacts to the Quaker Oats plant.

The previously approved Easement Acquisition agreement from Quaker Manufacturing, LLC for 2015 construction is being amended to extend the originally agreed to terms and conditions and to acquire an additional permanent easement and temporary construction easement required to construct the floodwall, the floodgate, relocate the water main, reconstruct the railroad tracks and include an emergency response plan. In addition, Quaker is granting to the City an access easement to maintain the floodwall and floodgate after the construction project.

The Operation and Maintenance agreement amends the term and includes a Flood Closure Facility Operation and Maintenance Plan.

The Reimbursement agreement amends the payment terms for a project contractor and includes reimbursement for electrical upgrade to service panels at its electrical substation, and new electrical cable to the two existing Quaker operated pump station sites.

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Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of a First Amendment to Easement Acquisition Agreement, a Supplemental Easement Acquisition Agreement in the amount of $8,000, a First Amendment of Operation and Maintenance Agreement and a First Amendment of Reimbursement Agreement in an amount not to exceed a total of $465,000, authorizing and accepting an Access Easement Acquisition Agreement and accepting a permanent easement for flood management system and utilties and a temporary grading easement for construction from Quaker Manufacturing, LLC.

Alternative Recommendation: None. This is in accordance with the City’s adopted Flood Control System master plan.



Budget Information: 3314520-30 GRI

Local Preference Policy: NAExplanation: Local Preference Policy does not apply to the acquisition of easements.


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3314520-30


WHEREAS, Resolution No. 0613-04-15 previously approved on April 28, 2015 accepted the Easement Acquisition Agreement, the Easement for Flood Management System and Utilities, the Temporary Grading Easement for Construction, the Operation and Maintenance Agreement and the Reimbursement Agreement from Quaker Manufacturing, LLC, 418 2nd Street NE, OWNER, as required for the Cedar River East Flood Wall North of Interstate 380 Project, and

WHEREAS, Resolution No. 0844-06-15 previously approved on June 9, 2015 amended Resolution No. 0613-04-15 authorizing the City of Cedar Rapids Finance Director to reimburse Quaker Manufacturing, LLC an amount not to exceed $128,000, and

WHEREAS, the Flood Control Program Manager has determined the need to amend the Easement Acquisition Agreement, the Operation and Maintenance Agreement and the Reimbursement Agreement as required to construct the floodwall, the floodgate, relocate the water main, reconstruct the railroad tracks and include an emergency response plan, and obtain an Access Easement Acquisition Agreement to provide the City access to the property after the construction project to maintain the floodwall and floodgate, and

WHEREAS, per the First Amendment of the Reimbursement Agreement, the City shall reimburse Quaker Manufacturing, LLC an amount not to exceed $250,000 for actual project costs of a Project Contractor and an amount not to exceed $215,000 for an electrical upgrade to service panels and electrical substation, and new electrical cable to the two existing Quaker operated pump station sites, and

WHEREAS, the Flood Control Program Manager has determined the need to acquire an additional permanent easement for flood management system and utilities and an additional temporary grading easement for construction, and

WHEREAS, Quaker Manufacturing, LLC, 418 2nd Street NE, OWNER of the following real property known and described as:

See Attached Permanent Easement for Flood Management System and Utility Exhibit “A”

has agreed to convey to the City of Cedar Rapids, Iowa an additional permanent easement for flood management system and utilities and a temporary grading easement for construction at 418 2nd Street NE, Cedar Rapids, Iowa for consideration as follows:

Permanent Easement $4,000Temporary Easement $4,000TOTAL $8,000

, and

WHEREAS, the Public Works Director recommends the City enter into a First Amendment to Easement Acquisition Agreement, a Supplemental Easement Acquisition Agreement to purchase the additional permanent easement for flood management system and utilities and a temporary grading easement for construction in accordance with the terms set forth in the First Amendment to Easement Acquisition Agreement and Supplemental Easement Acquisition Agreement, an Access Easement Acquisition Agreement, a First Amendment of Operation and Maintenance Agreement and First Amendment of Reimbursement Agreement, and

WHEREAS, the City Council has allocated Capital Improvement funds for Cedar River East Flood Wall North of Interstate 380 Project (Fund 331, Dept. ID 3314000, Project 3314520-30 GRI),

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and City Clerk are hereby authorized to execute the First Amendment to Easement Acquisition Agreement, the Supplemental Easement Acquisition Agreement, the Access Easement Acquisition Agreement, the First Amendment of Operation and Maintenance Agreement, and the First Amendment of Reimbursement Agreement, as described herein, and

BE IT FURTHER RESOLVED that the First Amendment to Easement Acquisition Agreement, the Supplemental Easement Acquisition Agreement, the First Amendment of Operation and Maintenance Agreement, the First Amendment of Reimbursement Agreement and the Temporary Grading Easement for Construction are hereby accepted and thereafter filed with the City of Cedar Rapids Finance Director, and

BE IT FURTHER RESOLVED that the City of Cedar Rapids Finance Director be authorized to issue payment per the Allocation of Proceeds, and

BE IT FURTHER RESOLVED, that the permanent easement for flood management system and utilities and the access easement acquisition agreement be accepted and recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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Council Agenda Item Cover SheetSubmitting Department: Community Development - Housing

Presenter at Meeting: Ali Suntken Phone Number/Ext.: 5893E-mail Address: [email protected]

Alternate Contact Person: Sara Buck Phone Number/Ext.: 5192E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDAResolution authorizing the City Manager to execute development agreements, Special Warranty Deeds, and related program documents for round six of the Multi-Family New Construction Program and authorizing payments in accordance with Disaster Recovery Housing and Storm Water Management Contracts. (FLOOD)CIP/DID #08-DRH-208 and #08-DRI-293

EnvisionCR Element/Goal: StrengthenCR Goal 4: Create a city that is affordable and accessible to all members of the community.

Background: On June 30, 2017 the City of Cedar Rapids received notification from the Iowa Economic Development Authority (IEDA) that two (2) projects in Cedar Rapids have been awarded funding to construct replacement housing through the sixth round of the Multi-Family New Construction Program (MFNC-6). These projects were previously reviewed and recommended by a local stakeholder committee and the Development Committee of City Council, and awarded funding by IEDA. The projects will utilize $1,431,750 in CDBG Disaster Recovery funding and will leverage an additional $821,250 in private investment.

As of October 5, 2017, all projects have achieved environmental clearance and received a release of funds. In order for construction to occur, the City must execute development agreements with the developers for both projects.

A list of funded projects is shown below:

Developer Project AwardSchissel, LLC 815 3rd Ave SW $566,250Newbo Development Group, LLC 6th Street Commons $865,500

Action/Recommendation: City staff recommends approval of the resolution






Recommended by Council Committee: YesExplanation: Projects were recommended by the Development Committee of City Council on August 20th, 2014.

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OB18521


WHEREAS, the City of Cedar Rapids is party to Disaster Recovery Housing Contract 08-DRH-208 with the Iowa Economic Development Authority (IEDA) for local administration of Community Development Block Grant disaster recovery housing programs, and

WHEREAS, the City Council wishes to provide additional resources for community recovery, and

WHEREAS, the City Council authorized execution of Amendment No. 18 to Contract 08-DRH-208 for an additional amount of $13,445,172 for the sixth round of the Multi-family New Construction Program, and Contract 08-DRI-293 for $1,559,541 of supplemental storm water funds, and

NOW THEREFORE, BE IT FURTHER RESOLVED, that the City Manager or designee is authorized to execute development agreements for CDBG Funding, Loan Agreements, and related instruments as necessary to secure the public interest and comply with the terms of the grant, with the approved developers in the amounts outlined below; and

BE IT FURTHER RESOLVED, that the City Manager or designee is authorized to execute all program documents necessary for the timely administration of said contracts in accordance with the terms of the grants; and

BE IT FURTHER RESOLVED, that the Community Development Director and the Housing & Redevelopment Manager are authorized to approve purchase orders and payments for administration and to developers in accordance with the terms of the duly authorized and executed agreements and outlined in the table below:

Developer Project AwardSchissel, LLC 815 3rd Ave SW $566,250Newbo Development Group, LLC 6th Street Commons $865,500

City of Cedar Rapids City Administrative Funds $27,324$1,459,074Total

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MayorSignature

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ClerkSignature





Description of Agenda Item: Purchases, contracts and agreementsResolution executing a Corrective Quit Claim Deed from the City of Cedar Rapids to House on the Rock, LLC for the real property described as a single family residential property located at 1732 Wilson Avenue SW. CIP/DID #PRD-023994-2016


Background: Resolution No. 1028-07-17 approved execution of a Quit Claim Deed from the City of Cedar Rapids to House on the Rock, LLC which was subsequently recorded by the Linn County Recorder. After recording, a scrivener’s error was discovered in the legal description on the Quit Claim Deed. In order to correct the error, the City must execute a Corrective Quit Claim Deed.

Action/Recommendation: The Public Works Department recommends adopting the resolution executing the Corrective Quit Claim Deed to House on the Rock, LLC.





Local Preference Policy: NAExplanation: Does not fit criteria, therefore, does not apply.


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WHEREAS, on July 25, 2017, the City of Cedar Rapids City Council approved Resolution No. 1028-07-17, which authorized execution of a Quit Claim Deed from the City of Cedar Rapids to House on the Rock, LLC for the real property located at 1732 Wilson Avenue SW, Cedar Rapids, Iowa, and legally described as:

The West 83 feet of the South 234.2 feet of the SW ¼ of the NW ¼ of Section 32, Township 83 North, Range 7, Linn County, Iowa except the public highway

WHEREAS, the Quit Claim Deed was recorded in the office of the Linn County Recorder on September 14, 2017, and

WHEREAS, a scrivener’s error was subsequently discovered in the legal description on the Quit Claim Deed, and

WHEREAS, the Corrective Quit Claim Deed has been executed by the City of Cedar Rapids with the corrected legal description,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the Corrective Quit Claim Deed from the City of Cedar Rapids be executed by the City Manager and City Clerk and recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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MayorSignature

Attest:

ClerkSignature


Presenter at meeting: Sarah Cook Phone Number/Extension: 5875E-mail Address: [email protected]


Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing execution of a Purchase Agreement in the amount of $3,100 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction, plus an cost to cure amount estimated to be $7,500 to be paid based on a final invoice to reconstruct the front entrance from Jaguar Enterprises, Inc. from land located at 1502 H Avenue NE in connection with the CEMAR Trail Phase 1C-STP-U-1187(779)-70-57 project. CIP/DID #325012-00


Background: In previous fiscal years, the City Council approved funding towards the CEMAR Trail Phase 1C-STP-U-1187(779)-70-57 project.

The right-of-way and temporary grading easement for construction is required to accommodate the proposed CEMAR Trail Phase 1C-STP-U-1187(779)-70-57 project. Improvements include sanitary sewer reconstruction, water main reconstruction, total pavement reconstruction and rehabilitation on H Avenue NE and 16th Street NE from 14th Street to D Avenue. Compensation amounts proposed are based on an appraisal of the subject property, provided by a qualified appraiser and a review appraiser’s recommendation hired by the City.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of a Purchase Agreement in the amount of $3,100 and accepting a Warranty Deed and a Temporary Grading Easement for Construction, plus cost to cure amount estimated to be $7,500 to be paid based on a final invoice to reconstruct the front entrance from Jaguar Enterprises, Inc.

Alternative Recommendation: Do not proceed with acquiring the proposed right-of-way and temporary grading easement for construction and direct City staff to abandon or reconfigure project improvements.

Time Sensitivity: NormalResolution Date: October 10, 2017Budget Information: 325/325000/325012, NALocal Preference Policy: NA


Explanation: NA

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WHEREAS, the Public Works Director has determined the need for additional right-of-way and a temporary grading easement for construction exists in order to accommodate the proposed facilities, and

WHEREAS, Jaguar Enterprises, Inc., 1502 H Avenue NE, Cedar Rapids, Iowa 52402, OWNER of the real property known and described as:

See Attached Acquisition Plat

has agreed to convey the necessary right-of-way and temporary grading easement for construction at 1502 H Avenue NE, to the City of Cedar Rapids for consideration as follows:

Right-of-Way $1,375Temporary Easement $1,725

TOTAL $3,100, and

WHEREAS, the Public Works Director recommends providing a cost to cure amount estimated to be $7,500 to be paid based on a final invoice to reconstruct the front entrance, and

WHEREAS, the Public Works Director recommends the City enter into an agreement to purchase the right-of-way and temporary grading easement for construction in accordance with the terms set forth in the Purchase Agreement, and

WHEREAS, the City Council has allocated Capital Improvement funds for CEMAR Trail Phase 1C-STP-U-1187(779)-70-57 project (Fund 325, Dept ID 325000, Project 325012, NA),

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and the City Clerk are hereby authorized to execute the Purchase Agreement as described herein, and

BE IT FURTHER RESOLVED that the Purchase Agreement and the Temporary Grading Easement for Construction are hereby accepted and thereafter filed with the City of Cedar Rapids Finance Director, and


BE IT FURTHER RESOLVED that the Warranty Deed and Groundwater Hazard Statement from Jaguar Enterprises, Inc. be accepted and recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing execution of a Purchase Agreement in the amount of $10,000 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction from Ralcorp Holdings, Inc. from land located 601 16th Street NE in connection with the CEMAR Trail Phase 1C-STP-U-1187(779)-70-57 project. CIP/DID #325012-00


Background: In previous fiscal years, the City Council approved funding towards the CEMAR Trail Phase 1C-STP-U-1187(779)-70-57 project.

The right-of-way and temporary grading easement for construction is required to accommodate the proposed CEMAR Trail Phase 1C-STP-U-1187(779)-70-57 project. Improvements include sanitary sewer reconstruction, water main reconstruction, total pavement reconstruction and rehabilitation on H Avenue NE and 16th Street NE from 14th Street to D Avenue. Compensation amounts proposed are based on an appraisal of the subject property, provided by a qualified appraiser and a review appraiser’s recommendation hired by the City.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of a Purchase Agreement in the amount of $10,000 and accepting a Warranty Deed and a Temporary Grading Easement for Construction from Ralcorp Holdings, Inc.

Alternative Recommendation: Do not proceed with acquiring the proposed right-of-way and temporary grading easement for construction and direct City staff to abandon or reconfigure project improvements.

Time Sensitivity: NormalResolution Date: October 10, 2017Budget Information: 325/325000/325012, NALocal Preference Policy: NA


Explanation: NA

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WHEREAS, Ralcorp Holdings, Inc., 2021 Spring Road, Oak Brook, IL 60523, OWNER of the real property known and described as:


has agreed to convey the necessary right-of-way and temporary grading easement for construction at 601 16th Street NE, to the City of Cedar Rapids for consideration as follows:

Right-of-Way $4,773Temporary Easement $1,315Damages $3,912

TOTAL $10,000, and

WHEREAS, the Public Works Director recommends the City enter into an agreement to purchase the right-of-way and temporary grading easement for construction in accordance with the terms set forth in the Purchase Agreement, and

WHEREAS, the City Council has allocated Capital Improvement funds for CEMAR Trail Phase 1C-STP-U-1187(779)-70-57 project (Fund 325, Dept ID 325000, Project 325012, NA),




BE IT FURTHER RESOLVED that the Warranty Deed and Groundwater Hazard Statement from Ralcorp Holdings, Inc. be accepted and recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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325012-00

CEMAR TRAIL PHASE 1 FEET0


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School

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GREENEAVE NE

I AVE NE

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Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing execution of a Purchase Agreement in the amount of $13,200 and accepting a Warranty Deed and a Temporary Grading Easement for Construction from LCN North American Fund II REIT, DBA: LCN BLM Athens (Multi) LLC and authorizing execution of a Tenant Purchase Agreement in the amount of $21,100 and accepting a Temporary Grading Easement for Construction from Outback Steakhouse of Florida, LLC from land located at 3939 1st Avenue SE in connection with the 1st Avenue E from 325' South of 34th Street to 40th Street; PCC Sidewalk, PCC Pavement, and Traffic Signal - Phase 4A project.CIP/DID #301240-00

EnvisionCR Element/Goal: ConnectCR Goal 3: Establish a network of complete streets.

Background: The City Council has approved funding towards the 1st Avenue East Phase 4A STP-U-1187 (782)—70-57 project.

The property is required to accommodate the proposed improvements including new pavement, sidewalks and traffic signal upgrades. Compensation amounts proposed is based on an appraisal of the subject property, provided by a qualified appraiser and a review appraiser’s recommendation hired by the City.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of a Purchase Agreement in the amount of $13,200 and accepting a Warranty Deed and Temporary Grading Easement for Construction from LCN North American Fund II REIT, DBA: LCN BLM Athens (Multi) LLC and authorizing execution of a Tenant Purchase Agreement in the amount of $21,100 and accepting a Temporary Grading Easement for Construction from Outback Steakhouse of Florida, LLC.

Alternative Recommendation: Do not proceed with acquiring the proposed right-of-way and temporary grading easement for construction and direct City staff to abandon or reconfigure the roadway improvements.



Budget Information: 301/301000/301240, NA

Local Preference Policy: NAExplanation: Local Preference Policy does not apply to the acquistion of right-of-way.


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WHEREAS, LCN North American Fund II REIT, DBA: LCN BLM Athens (Multi) LLC, 888 Seventh Avenue, New York, New York 10019, OWNER and Outback Steakhouse of Florida, LLC, 2202 N. West Shore Boulevard, 5th Floor, Tampa, Florida 33607, TENANT of the real property known and described as:


have agreed to convey the necessary right-of-way and temporary grading easement for construction at 3939 1st Avenue SE, to the City of Cedar Rapids for consideration as follows:

OWNER Compensation:Right-of-Way

TENANT Compensation:

$13,200

Temporary Easement $19,100Damages $2,000

TOTAL $21,100

TOTAL for the transaction: $34,300, and

WHEREAS, the Public Works Director recommends the City enter into an agreement to purchase the right-of-way and temporary grading easement for construction in accordance with the terms set forth in the Purchase Agreement and the Tenant Purchase Agreement, and

WHEREAS, the City Council has allocated Capital Improvement funds for 1st Avenue E from 325' South of 34th Street to 40th Street; PCC Sidewalk, PCC Pavement, and Traffic Signal - Phase 4A project (Fund 301, Dept ID 301000, Project 301240),

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and the City Clerk are hereby authorized to execute the Purchase Agreement and the Tenant Purchase Agreement as described herein, and

BE IT FURTHER RESOLVED that the Purchase Agreement, Tenant Purchase Agreement and the Temporary Grading Easement for Construction are hereby accepted and thereafter filed with the City of Cedar Rapids Finance Director, and


BE IT FURTHER RESOLVED that the Warranty Deed and Groundwater Hazard Statement from LCN North American Fund II REIT, DBA: LCN BLM Athens (Multi) LLC be accepted and recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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301240-06

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Alternate Contact Person: Amanda Vande Voorde Phone Number/Extension: 5994E-mail Address: [email protected]


Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing the execution of a Purchase Agreement in the amount of $1,775 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction from Jackie L. Gott for land located at 3640 Johnson Avenue NW in connection with the Johnson Avenue NW Improvements from 1st Avenue SW to Midway Drive NW project.CIP/DID #3012043-00


Background: In a previous Fiscal Year, City Council approved funding towards the Johnson Avenue NW Improvements from 1st Avenue SW to Midway Drive NW project.

The right-of-way and easement are required to accommodate the proposed Johnson Avenue NW Improvements from 1st Avenue SW to Midway Drive NW project. The project will utilize the Complete Streets Policy to develop a multimodal corridor and is funded by the Local Option Sales Tax (SLOST), approved for maintenance, repair and reconstruction of City streets. Project improvements include: full reconstruction of the roadway, two mini-roundabouts at the intersections of Jacolyn Drive NW and Wiley Boulevard NW, improvements to sidewalk and handicap ramps, and sections of new storm sewer and water main.

The compensation amount is based on comparisons of similar properties to the subject property provided by a qualified appraiser hired by the City.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing the execution of a Purchase Agreement in the amount of $1,775 and accepting a Warranty Deed and a Temporary Grading Easement for Construction from Jackie L. Gott.

Alternative Recommendation: Do not proceed with acquiring the proposed right-of-way and easement and direct City staff to abandon or reconfigure of the Johnson Avenue NW Improvements from 1st Avenue SW to Midway Drive NW project.



Explanation: NA

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WHEREAS, the Public Works Director has determined the need exists for additional right-of-way and a Temporary Grading Easement for Construction in order to accommodate the proposed facilities, and

WHEREAS, Jackie L. Gott, 3640 Johnson Avenue NW, Cedar Rapids, Iowa 52405, OWNER of the real property known and described as:


has agreed to convey the necessary right-of-way and a Temporary Grading Easement for Construction at 3640 Johnson Avenue NW, to the City of Cedar Rapids for consideration as follows:

Right-of-Way $1,380Temporary Easement $395

TOTAL $1,775

, and

WHEREAS, the Public Works Director recommends the City enter into an agreement to purchase the right-of-way and a Temporary Grading Easement for Construction in accordance with the terms set forth in the Purchase Agreement, and

WHEREAS, the City Council has allocated Capital Improvement funds for the Johnson Avenue NW Improvements from 1st Avenue SW to Midway Drive NW project (Fund 301, Dept ID 301000, Project 3012043, SLOST),




BE IT FURTHER RESOLVED that the Warranty Deed and Groundwater Hazard Statement from Jackie L. Gott be accepted and recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing the execution of a Purchase Agreement in the amount of $2,485 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction from Connie Fillenworth for land located at 3700 Johnson Avenue NW in connection with the Johnson Avenue NW Improvements from 1st Avenue SW to Midway Drive NW project.CIP/DID #3012043-00




The compensation amount is based on comparisons of similar properties to the subject property provided by a qualified appraiser hired by the City.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing the execution of a Purchase Agreement in the amount of $2,485 and accepting a Warranty Deed and a Temporary Grading Easement for Construction from Connie Fillenworth.




Explanation: NA

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WHEREAS, Connie Fillenworth, 3700 Johnson Avenue NW, Cedar Rapids, Iowa 52405, OWNER of the real property known and described as:


has agreed to convey the necessary right-of-way and a Temporary Grading Easement for Construction at 3700 Johnson Avenue NW, to the City of Cedar Rapids for consideration as follows:

Right-of-Way $1,930Temporary Easement $555

TOTAL $2,485

, and






BE IT FURTHER RESOLVED that the Warranty Deed and Groundwater Hazard Statement from Connie Fillenworth be accepted and recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing the execution of a Purchase Agreement in the amount of $2,500 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction from James L. Willis, Jr. and Connie Willis for land located at 3864 Johnson Avenue NW in connection with the Johnson Avenue NW Improvements from 1st Avenue SW to Midway Drive NW project. CIP/DID #3012043-00




The compensation amount is based on an appraisal of the subject property provided by a qualified appraiser and a review appraiser’s recommendation, both hired by the City. Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing the execution of a Purchase Agreement in the amount of $2,500 and accepting a Warranty Deed and a Temporary Grading Easement for Construction from James L. Willis, Jr. and Connie Willis.




Explanation: NA

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WHEREAS, James L. Willis, Jr. and Connie Willis, 3864 Johnson Avenue NW, Cedar Rapids, Iowa 52405, OWNER of the real property known and described as:


have agreed to convey the necessary right-of-way and a Temporary Grading Easement for Construction at 3864 Johnson Avenue NW, to the City of Cedar Rapids for consideration as follows:

Right-of-Way $1,348Temporary Easement $1,152

TOTAL $2,500

, and






BE IT FURTHER RESOLVED that the Warranty Deed and Groundwater Hazard Statement from James L. Willis, Jr. and Connie Willis be accepted and recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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Presenter at Meeting: Jeff Koffron Phone Number/Ext.: 5601E-mail Address: [email protected]

Alternate Contact Person: Diane Muench Phone Number/Ext.: 5023E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreementsResolution awarding and approving contract in the amount of $243,000, bonds and insurance of Tricon General Construction, Inc. for the ADA Ramps and Skywalk Improvements Group 1 project.CIP/DID PUR0717-021


Background: A public hearing was held on August 22, 2017 for the ADA Ramps and Skywalk Improvements Group 1 project. This project is for performing ADA compliance improvements at the downtown skywalks, May’s Island Plaza Parkade, South Side Parking Ramp and convention Center Parking Ramp as part of the DOJ settlement.

Purchasing Services publicly opened the bids on August 30, 2017 at 11:00 am CDT. Tricon General Construction, Inc. was the only bidder. A report on the bid results was given at the City Council meeting on September 12, 2017.

The Facilities Maintenance Services Division recommends award to Tricon General Construction in the amount of $243,000. A contract will be issued to Tricon General Construction, Inc. The project is due to be completed by March 31, 2018.

Bid Results:Company Name Location PriceTricon General Construction, Inc. Cedar Rapids $243,000

Action/Recommendation: Authorize the City Manager and the City Clerk to execute the Contract as described herein.

Alternative Recommendation: Time Sensitivity: Medium Resolution Date: October 10, 2017Budget Information: 18401-635207-635214Local Preference Policy: No

Explanation: Public Improvement ProjectRecommended by Council Committee: No

Explanation: NA

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PUR0717-021


WHEREAS, on August 8, 2017 the City Council adopted a motion that directed the City Clerk to post a notice to bidders and publish a notice of a public hearing on the plans, specifications, form of contract and cost estimate for the ADA Ramps and Skywalk Improvements Group 1 project (Contract No. PUR0717-021) public improvement project for the City of Cedar Rapids, Iowa; and

WHEREAS, said notice to bidders was posted according to law and the notice of public hearing was published in the Cedar Rapids Gazette on August 12, 2017 pursuant to which a public hearing was held on August 22, 2017; and

WHEREAS, the following bid was received, opened and announced on August 30, 2017 by the Purchasing Manager, or designee, and said officer has reported the results of the bidding to the City Council at its next meeting on September 12, 2017:

Company Name Location PriceTricon General Construction, Inc. Cedar Rapids $243,000

AND WHEREAS, Facilities Maintenance Services recommends award of the contract to Tricon General Construction, Inc.; and

WHEREAS, the general ledger coding for this public improvement shall be 18401-635207-635214; and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, as follows:

1. The previous delegation to the Purchasing Manager, or designee, to receive, open and public announce the bids and report the results thereof to the City Council at its next meeting is hereby ratified and approved;

2. Tricon General Construction, Inc. is the lowest responsive, responsible bidder on said work and Facilities Maintenance Services has recommended that the City accept its bid and award the Contract to it;

3. Subject to registration with the Department of Labor, the bid of Contractor is hereby accepted and the Contract for this public improvement is hereby awarded to Contractor;

4. The City Manager and City Clerk are hereby directed to sign and execute a Contract with said Contractor for the above-described public improvement; and

BE IT FURTHER RESOLVED that upon execution by the City Manager and City Clerk, said Contract is approved, subject to approval of the bond and insurance by the City of Cedar Rapids Risk Manager and filing of the same with the City of Cedar Rapids Finance Director.

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Alternate Contact Person: Jim Flamming, P.E. Phone Number/Ext.: 5968E-mail Address: [email protected]

Description of Agenda Item: REGULAR AGENDAReport on bids for the J Avenue Water Treatment Plant Process Improvements – Phase 2, Sluice and Slide Gates Package project (estimated cost is $295,000) (Steve Hershner).

a. Resolution awarding and approving contract in the amount of $224,600, bond and insurance of WRH, Inc. for the J Avenue Water Treatment Plant Process Improvements – Phase 2, Sluice and Slide Gates Package project.

CIP/DID #625902-03


Background: The J Avenue Water Treatment plant was originally constructed in 1929. Additions were made to the plant in 1949, 1969, and 2009. A study of the J Avenue Water Treatment Plant was completed by Strand Associates, Inc. in the fall of 2011. The report detailed alternatives that would be beneficial for the longevity of the plant. These alternatives were reviewed and staged in a specific manner and over many years. This staging was done to both improve operational factors during the construction work and to minimize the effect of the cost on ratepayers. This Project is related to only the second phase (Phase 2) of the work. All of the work required is currently staged in five separate phases and spread out over ten years in total.

This bid package addresses installation and replacement of several flow control gates that will be required to accomplish the goals of the Phase 2 project. The rest of the Phase 2 project will be issued for bids later this calendar year.

Two (2) bids were received on October 4, 2017 for the J Avenue Water Treatment Plant Process Improvements – Phase 2, Sluice and Slide Gates Package project.

Bidders Office Location Lump Sum BidWRH, Inc. Amana, IA $ 224,600Tricon General Construction, Inc. Cedar Rapids, IA $ 281,000

The engineer’s opinion of probable cost for the construction of this project was $295,000.

A motion to post a Notice to Bidders as required by law and to publish a Notice of Public Hearing was approved by the City Council on September 12, 2017. The Notice to Bidders was posted on September 13, 2017. The Notice of Public Hearing was published on September 16, 2017. The public hearing was held September 26, 2017. A pre-bid meeting was held September 26, 2017 at the Water Department Administration Building. The work is anticipated to begin in October 2017 and be completed June 2018.

Action/Recommendation: The Utilities Department – Water Division staff recommends awarding the contract to WRH, Inc. in the amount of $224,600.

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Alternative Recommendation: NoneTime Sensitivity: Action needed on 10-10-17Resolution Date: 10-10-17Budget Information:

1. Included in Current Budget Year. Yes. The project will be funded from the FY 2018, 2019, and 2020 Water Division Capital Improvement Projects budgets. The project will be coded to the following CIP fund: 553000-625-625000-x-x-625902-NA.

2. Analysis if the expenditure is within budgeted expectations, i.e. some type of budget to actual comparison: There is currently $1,750,000 budgeted in the FY2018, $5,300,000 budgeted in the FY2019, and $4,700,000 budgeted in the FY2020 Water Division CIP budget for the J Avenue Water Treatment Plant Process Improvements – Phase 2; Sluice and Slide Gates Package project.

3. Purchasing Department used or Purchasing Guidelines followed: Yes, the project is being bid as a Capital Improvement Project using Purchasing Department standards.

Local Preference Policy: NAExplanation: Capital Improvement Projects are not subject to local preference policy.


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ACCEPTING PROPOSAL, AWARDING CONTRACT, APPROVING CONTRACT

WHEREAS, on September 12, 2017 the City Council adopted a motion that directed the City Clerk to give notice to bidders and publish notice of a public hearing on the plans, specifications, form of contract and cost estimate for the J Avenue Water Treatment Plant Process Improvements – Phase 2, Sluice and Slide Gates Package public improvement project (Contract No. 625902-03) for the City of Cedar Rapids, Iowa, and

WHEREAS, said notice was published in the Cedar Rapids Gazette on September 16, 2017 pursuant to which a public hearing was held on September 26, 2017, and

WHEREAS, the following bids were received, opened and announced on October 4, 2017 by the Utilities Director, or designee, and said officer has now reported the results of the bidding and made recommendations thereon to the City Council at its next meeting on October 10, 2017:

Bidders Office Location Lump Sum BidWRH, Inc. Amana, IA $224,600Tricon General Construction, Inc. Cedar Rapids, IA $281,000

AND WHEREAS, general ledger coding for this public improvement shall be as follows: $224,600 – 553000-625-625000-x-x-625902-NA.

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA as follows:

1. The previous delegation to the Utilities Director, or his designee, to receive, open and publicly announce the bids, and report the results thereof to the City Council at its next meeting is hereby ratified and approved;

2. WRH, Inc. is the lowest responsive, responsible bidder on said work and the Utilities Director, or his designee, has recommended that the City accept its Base Bid and award the contract to it;

3. Subject to registration with the Department of Labor, the Bid of WRH, Inc. is hereby accepted, and the contract for this public improvement is hereby awarded to WRH, Inc.

4. The City Manager and City Clerk are hereby directed to sign and execute a contract with said contractor for the construction of the above-described public improvements;

BE IT FURTHER RESOLVED that the bid securities of the unsuccessful bidders be returned to them by the City Clerk, and

BE IT FURTHER RESOLVED that upon execution by the City Manager and City Clerk, said contract is approved, subject to approval of the bond and insurance by the City of Cedar Rapids Risk Manager and filing of the same with the City of Cedar Rapids Finance Director.

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Council Agenda Item Cover SheetSubmitting Department: Community Development

Presenter at Meeting: Caleb Mason Phone Number/Ext.: 319 286-5188E-mail Address: [email protected]

Alternate Contact Person: Jennifer Pratt Phone Number/Ext.: 319 286-5047E-mail Address: [email protected]

Description of Agenda Item: ORDINANCES – Third Reading

Third reading of an Ordinance establishing the Crestwood Ridge Urban Revitalization Area designation. CIP/DID #URTE-0015-2017


Background: The Ordinance establishes an Urban Revitalization Area designation which provides the mechanism for City financial support of the proposed Crestwood Ridge Apartments project being undertaken by CB Cedar Rapids Housing, LLLP, an entity of CommonBond Communities.

On March 8, 2016 the City Council adopted Resolution No. 0270-03-16 providing support of an application to the Iowa Finance Authority (IFA) for tax credit funds under a demonstration round of funding for a proposed 45-unit affordable housing project at 1200 Edgewood Rd NW. In addition, the Resolution also provided for City participation under the City’s Local Match – Economic Development Program which provides for a 10-year, 100% exemption of taxes generated by the project. The estimated value of the exemption is $307,640.

Below is a summary of the proposed project:

$9.1 Million Total Investment 45 housing units

o 40 affordable units, including 5 units of permanent supportive units for homeless households

o 5 market rate unitso Mix of 1, 2 & 3BR units

On site case management services provided by Willis Dady

Action/Recommendation: City staff recommends approval of the Ordinance.





Local Preference Policy: NA

Recommended by Council Committee: NA

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URTE-0015-2017


ORDINANCE ESTABLISHING THE CRESTWOOD RIDGEURBAN REVITALIZATION AREA

WHEREAS, Chapter 404 of the Code of Iowa allows the Cedar Rapids City Council to enact ordinances designating areas of Cedar Rapids as urban revitalization areas; and

WHEREAS, such urban revitalization areas, once designated, allow for qualified real estate located within such areas to be eligible for exemption from taxation based on the actual value added by improvements thereto; and

WHEREAS, Chapter 17A of the Cedar Rapids Municipal Code establishes the procedures to be followed in the designation of urban revitalization areas in Cedar Rapids in accordance with Chapter 404 of the Code of Iowa; and

WHEREAS, in accordance with both Chapter 404 of the Code of Iowa and Chapter 17A of the Cedar Rapids Municipal Code, and following public hearing and notice as required by applicable law, the Cedar Rapids City Council has adopted a Resolution No. 1189-09-17 establishing the Crestwood Ridge Urban Revitalization Area (“Crestwood Ridge Revitalization Area”) for the property legally described herein below; and

WHEREAS, the terms and conditions of Resolution No. 1189-09-17 are by this reference incorporated herein as if set out in full.


Section 1. The Recitals contained herein above are hereby adopted by this reference and incorporated herein.

Section 2. The Crestwood Ridge Revitalization Area for the property with local property address of 1200 Edgewood Rd NW and legally described as:

Parcel “A” in Plat of Survey #2182 as shown in Book 9881, Pages 390-391 and recorded on July 17, 2017 at the Office of the Linn County Recorder, Linn County, Iowa

is established as a revitalization area, and specifically an economic development area pursuant to Iowa Code Section 404.1(4) (2017), as well as a new revitalization area as contemplated by Cedar Rapids Municipal Code Section 17A.06, though it will not be added as a new division to the existing listing of previously established areas contained within said section.

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Section 3. All qualified real estate within the Crestwood Ridge Revitalization Area shall be eligible to receive an exemption from taxation as provided for in Iowa Code Section 404.3 (2017).

Section 4. It is the intention of the Council that each section, paragraph, sentence, clause, and provision of the Ordinance is separable, and, if any provision is held unconstitutional or invalid for any reason, such decision shall not affect the remainder of this Ordinance nor any part thereof than that affected by such decision.



Introduced this 12th day of September, 2017.

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