notice - naperville-lib.org · 17/05/2017 · rothenfluh distributed an analysis to the board...

**NOTICE** NAPERVILLE PUBLIC LIBRARY BOARD OF TRUSTEES

WEDNESDAY, MAY 17, 2015

NICHOLS LIBRARY/BOARD ROOM

6:55 PM - BOARD NOMINATING COMMITTEE MEETING

AGENDA REGULAR MEETING OF THE

NAPERVILLE PUBLIC LIBRARY BOARD OF TRUSTEES 7:00 PM – WEDNESDAY, MAY 17, 2017

NICHOLS LIBRARY BOARD ROOM WELCOME VISITORS

Visitors are welcome to all meetings of the Library Board. Anyone who wishes to address the Board must sign in on the sign-up sheet. Those who wish to address a topic that is not on the Board agenda should sign-up to address the Board during the agenda item, Public Forum. Persons wishing to address an item that is on the agenda should indicate on the sign-up sheet the agenda item to which they wish to speak. They may then address the Board when the item is up on the agenda, prior to the Board’s consideration of the item. Speakers are limited to five (5) minutes. The Board requests that a group appoint one (1) speaker to present the views of the entire group. Speakers will state their name and the group they are representing before addressing the Library Board. Any individual with a disability requiring a reasonable accommodation to participate in this meeting should contact the Library Director at (630) 961-4100, ext. 6150 or (630) 355-1585 (TTY) five (5) days before the scheduled meeting.

1. CALL TO ORDER, Madhu Uppal, President 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL, Kerry Malm, Secretary 4. CONSENT AGENDA (Any item on the Consent Agenda ACTION may be removed for separate consideration by any Board

Member)

A. APPROVAL OF MINUTES – ATTACHMENT 1. April 19, 2017 - Regular Meeting 2. April 19, 2017 – Closed Meeting B. APPROVAL OF EXPENDITURES - ATTACHMENT 1. April 13, 2017 2. April 27, 2017 C. FINANCIAL REPORTS – ATTACHMENT 1. Statement of Cash – Period 12, 13 and 14 2. Statement of Cash – April 30, 2017 3. Statement of Revenue and Expense, April 2017

1

NAPERVILLE PUBLIC LIBRARY May 17, 2017 Board of Trustees Agenda (continued)

5. PUBLIC COMMENT None. 6. REPORTS

A. Employee of the Month RECEIVE B. Director’s Report RECEIVE C. Monthly Statistics RECEIVE

7. OLD BUSINESS None.

8. NEW BUSINESS A. Replacement of Security Camera System at 95th Street Library ACTION ATTACHMENT B. Purchase of Replacement Workstations - ATTACHMENT ACTION ATTACHMENT C. Copier/Printer Contract for June 1, 2017 –Mary 31, 2020 ACTION ATTACHMENT D. 95th Street Library Roof Maintenance – ATTACHMENT ACTION ATTACHMENTS E. Non-Resident Fee for June 1, 2017 – May 31, 2018 ACTION ATTACHMENT F. Policy 120.1 - Budget Procedures – ATTACHMENT ACTION G. Policy 214 - Interlibrary Loan – ATTACHMENT ACTION H. Nominating Committee Presentation of Officer Slate ACTION

9. CLOSED SESSION President may entertain a motion to enter into closed session in accordance with the Illinois Open Meetings Act.

10. OPEN SESSION President may entertain a motion to reconvene in Open Session.

11. ADJOURNMENT CALENDAR June 21, 2017, Board Meeting, Nichols Board Room, 7pm July 19, 2017, Board Meeting, Nichols Board Room, 7pm August 16, 2017, Board Meeting, Nichols Board Room, 7pm September 20, 2017, Board Meeting, Nichols Board Room, 7pm September 22, 2017, Staff In Service Day, NIU- Naperville, 8:30am October 18, 2017, Board Meeting, Nichols Board Room, 7pm

2

Unofficial prior to Board of Trustee Approval.

Approval by the Board of Trustees on _______________ as written.

MINUTES OF THE REGULAR MEETING

OF THE LIBRARY BOARD OF TRUSTEES APRIL 19, 2017

1. CALL TO ORDER

President Uppal called the meeting to order at 7:00 p.m. in the Board Room of Nichols Library.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL Board Present: Arvind Aggarwal Andrew Heap Kerry Malm Nina M. Menis Brian Moore Vince Rosanova (7:40 p.m.) Kay Severinsen Madhu Uppal Veretta Yancey Student Board Present: Sid Jaiswal Alexandra Sapiega Staff Present: Julie Rothenfluh, Executive Director

Olya Tymciurak, NIC Library Manager Dave Della Terza, NBL Library Manager Karen Dunford, NSL Library Manager Frances Tong, IT Manager

Jeff Scheuerman, Finance Manager Sue Ashe, Human Resources Manager Sue Karas, Emerging Technology Supervisor Rohini Bokka, Technical Services Supervisor Marge Fay, NIC Customer Services Supervisor Alejandra Huato, Technology Instructor

Others Present: Becky Anderson, City Council Liaison Erik Hallgren, City Financial Services Supervisor

4. CONSENT AGENDA 17-4/19-143 A. Approval of Minutes

1. March 15, 2017 – Regular Meeting

B. Approval of Expenditures March, CY17 Handwritten Checks $0.00 Accounts Payable (3/9, 3/30) $403,504.73

Payroll (3/3, 3/17,3/31) $1,202,751.16 Other Payables $35,188.89

Acct. & Data Processing Charges $1,392.97 TOTAL $1,642,837.75

3

Naperville Public Library April 19, 2017 Minutes Page 2 Financial Reports 1. CY17 Statement of Cash– March 31, 2017 2. CY17 Statement of Revenue and Expense – March, 2017 Motion was made and seconded to approve the March Consent Agenda as presented. ROLL

CALL VOTE: AYE: AGGARWAL, HEAP, MALM, MENIS, MOORE, SEVERINSEN, UPPAL, YANCEY. ABSENT: ROSANOVA. MOTION DECLARED CARRIED.

5. COMMUNICATIONS AND PUBLIC FORUM None. 6. REPORTS

A. Employee of the Month 17-4/19-144 Rothenfluh introduced March Employee of the Month, Alejandra Huato, Technology Instructor,

and shared her nomination with the Board. The Board thanked Huato for her dedication to customer service excellence.

B. Director’s Report 17-4/19-145 Rothenfluh distributed renderings for 95th Street Library Renovations and discussed timeline

and logistics of upcoming projects. Rothenfluh distributed an analysis to the Board on the use of the Library’s physical and

overdrive collections by Naperville households. She answered questions from the Board about adult and teen library use for physical vs. electronic books, especially among teens. Councilwoman Anderson shared that Anderson’s Bookshop has seen digital sales go down each year and physical sales go up. Rothenfluh stated that she will provide data on circulation and user trends over the past several years. The Board thanked Rothenfluh for the informative report.

C. Quarterly Statistics 17-4/19-146 The Board accepted the quarterly statistics as presented. D. Monthly Statistics 17-4/19-147 The Board accepted the monthly statistics as presented.

7. OLD BUSINESS A. Strategic Plan

1.) Report Year One 17-4/19-148 Dave Della Terza provided a review the strategic plan year one, noting that over 75% of the staff was involved year one.

2.) Proposed Year Two 17-4/19-149

Della Terza noted many items in year two of the strategic plan, including the goal to increase services and access for seniors and people with disabilities, increase opportunities to reflect the community’s rich diversity, and reach Naperville newcomers. He also discussed partnerships with schools and local organizations as well as several marketing opportunities, including the collection of customer testimonials. Della Terza and Rothenfluh answered questions from the Board. The Board thanked Della Terza and staff for a wonderful job on the strategic plan and for keeping them updated and informed.

4

Naperville Public Library April 19, 2017 Minutes Page 3 Motion made and seconded to accept the strategic plan year two as presented. ROLL CALL

VOTE: AYE: AGGARWAL, HEAP, MALM, MENIS, MOORE, SEVERINSEN, UPPAL, YANCEY. ABSENT: ROSANOVA. MOTION DECLARED CARRIED.

8. NEW BUSINESS

A. Recommendation for 95th Street Library HVAC Improvements 17-4/19-150 Rothenfluh stated that part of the 95th Street renovation project was the review of the building’s

HVAC mechanical system. She said that two items were identified as high priority to complete with the current renovation project: exhaust fans and electrical switch; HVAC air grills and elbows. She noted that the exhaust fans were found not to be compliant with current code and that the air grills were a significant noise concern. The Board asked several questions about the evaluation process as well as warranties, previous work done on the HVAC system and contractors that performed that work.

Motion made and seconded to award change orders for $14,000.00 and $22,700.00 to Grosse

Mechanical Contractors of Illinois, Inc. and $2,200.00 to Anchor Electric Corp. for specified work to improve 95th Street Library HVAC mechanical system during the renovation project. These items will be funded from the Capital Reserve Fund. ROLL CALL VOTE: AYE: AGGARWAL, HEAP, MALM, MENIS, MOORE, ROSANOVA, SEVERINSEN, UPPAL, YANCEY. MOTION DECLARED CARRIED.

9. CLOSED SESSION 17-4/19-151 Motion made and seconded to enter into closed session at 7:40 p.m. in accordance with the

Illinois Open Meetings Act, Section 2(c)(11) “Litigation, when an action against, affecting, or on behalf of the particular public body has been filed.....”. ROLL CALL VOTE: AYE: AGGARWAL, HEAP, MALM, MENIS, MOORE, ROSANOVA, SEVERINSEN, UPPAL, YANCEY. MOTION DECLARED CARRIED.

10. RETURN TO OPEN SESSION 17-4/19-152

Uppal shared that the Board discussed a legal)issue.

Motion made and seconded to return to open session at 7:49 p.m. ROLL CALL VOTE: AYE: AGGARWAL, HEAP, MALM, MENIS, MOORE, ROSANOVA, SEVERINSEN, UPPAL, YANCEY. MOTION DECLARED CARRIED.

11. ADJOURNMENT 17-4/19-153 Motion made and seconded to adjourn the meeting at 7:55 p.m. MOTION DECLARED CARRIED.

Respectfully submitted, Barbara Prescott Administrative Assistant

5

Description Operating Fund

Capital Reserve Fund Anchor Electric Grosse Mechanical Contractors Hargrave Builders Inc Interior Investments LLC IPRM Mark Industries Inc Phoenix Systems & Service Inc Sign Palace Inc

Gift Fund Baker & Taylor Corp

TOTAL

Expenditure Approval List 4/13/2017

Breakdown by Fund

Capital Operating Reserve Gift Fund 102 Fund 106 Fund 107

$ 316,778.64

$ 52,251 .06 $ 3,240.00 $ 33,368.01 $ 179,490.87 $ 19,844.79 $ 2,250.00 $ 8,243.10 $ 350.00

$ 36.43

$ 316,778.64 $ 299,037.83 $ 36.43

Bond Total Fund 332 All Funds

$ 316,778.64

$ 52,251 .06 $ 3,240.00 $ 33,368.01 $ 179,490.87 $ 19,844.79 $ 2,250.00 $ 8,243.10 $ 350.00

$ 36.43

$ 615,852.90

6

PREPARED 04/13/2017, 12:27 : 34 EXPENDITURE APPROVAL LIST PAGE 1 PROGRAM: GM339LA City Of Naperville

AS OF: 04/13/2017 CHECK DATE: 04/13/2017

---------------------------------------------------- -- -----------------------------------------------------------------------~ - -----VEND NO

INVOICE NO

0008234 27233

0018024 NIC APP

0016116

12

VENDOR NAME VOUCHER P.O.

NO NO

ACTION FLAG COMPANY 004414

ANCHOR ELECTRIC INC 004415

AT&T

BNK CHECK/DUE DATE

00 04/13/2017

00 04/13/2017

S66805705717081004414 00 04/13/2017

0015730 AURICO REPORTS INC AUR1017607 004414 00 04/13/2017

0000824 BAKER & TAYLOR CORP L351289 3/17 004415 00 04/13/2017 L411840 3/17 004415 00 04/13/2017 L427570 3/17 004415 00 04/13/2017 L411830 3/17 004415 00 04/13/2017 L411820 3/17 004415 00 04/13/2017 L022020 3/17 004415 00 04/13/2017

0000823 BAKER & TAYLOR-CORP C020156 3/17 004414 00 04/13/2017

0013420 BASIC IRRIGATION SERVICES INC 22710 004414 00 04/13/2017

0018895 BAYCI, EMILY NPL REIMB 4/17 004671 00 04/13 / 2017

0018269 BLOOMING COLOR OF NAPERVILLE INC 219284 004414 00 04/13/2017 219592 004414 00 04 / 13/2017 220513 004414 00 04/13/2017 220513 004414 00 04/13/2017 220463 004414 00 04/13/2017

0018553 CAPIRA TECHNOLOGIES LLC 1-1-17 004414 00 04/13/2017

0016672 CENTERPOINT ENERGY SERVICES INC

ACCOUNT NO

102-6606-455.60-62

106-7110-455.40-34

102-6808-455 . 50-41

102-6104 -455.30-29

102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 107-7110-455.60-68

102-6505-455.60-68

102-6401-455.60-66

102-6105-455.60-63

102-6105-455.50-28 102-6105-455 . 50-28 102-6105-455 . 50-28 102-6105-455.50-28 102-6105-455.50-28

102-6808-455.60-63

ITEM DESCRIPTION

FLAGS USA+IL-8

VENDOR TOTAL *

NIC RENO ELECTRIC PAY

VENDOR TOTAL *

ASE CIRCUITS 3/22/17

VENDOR TOTAL *

9

BACKGRND REPORTS(4)3/17

VENDOR TOTAL *

MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS GIFT MATERIALS

VENDOR TOTAL *

MATERIALS

VENDOR TOTAL *

FOUNTAIN NSL FLOAT

VENDOR TOTAL *

REIMB BK+COOKIE CLUB

VENDOR TOTAL *

1000 BOOKS SIGN TECH BUFFET-1500 BUSINESS ONLINE-500 RIVERWALK STORYTIME-5 LETTERHEAD-1000

VENDOR TOTAL *

MOBILE APP YR 2 OF 3

VENDOR TOTAL *

CHECK AMOUNT

484.87

484.87

52,251.06

52' 251.06

3,715.80

3,715.80

EFT:

.00

EFT: EFT: EFT: EFT : EFT: EFT:

. 00

EFT:

. 00

215.00

215 . 00

10.97

10.97

138.27 889.25 374.39 182 . 36 139.66

1,723.93

8,166.66

8,166.66

EFT OR HAND-ISSUED

AMOUNT

173.00

173.00

183.19 2 ,576 . 80 7,644.84

29,170.24 70,524 . 16

36.43

110,135.66

59.50

59.50

7

PREPARED 04/13/2017, 12:27:34 PROGRAM: GM339LA City Of Naperville

VEND NO INVOICE

NO

0016672 6359051 6359051 6359051

0010704 63972582

0010522 CU00411755

0018399 NPL REIMB

0001898 5203858

0006328 NPL REIMB

0015422 NPL REIMB

0017273 NPL REIMB

0011155 25475

0006568 NPL REIMB NPL REIMB

0017280 1135133454

! t

0018 99 0 NPL R.JnMB NPL R~IMB

VENDOR NAME VOUCHER P . O.

NO NO

CENTERPOINT ENERGY 004707 004707 004707

CHICAGO TRIBUNE 004671

BNK CHECK/DUE DATE

SERVICES INC 00 04/13/2017 00 04/13/2017 00 04/13/2017

00 04/13/2017

CHICAGO TRIBUNE-TRIBUNE MEDIA GROUP 004414 00 04/13/2017

CISKE , DAVID 4/17 004671 00 04/13/2017

CUMMINS-ALLISON CORP 004414 00 04/13/2017

CURRAN , MARGARET A. 4/17 004671 00 04/13/2017

DELLA TERZA, DAVID 4/17 004671 00 04/13/2017

DOUCETTE, KIERSTEN 4/17 004671 00 04/13/2017

EXCHANGE CLUB OF NAPERVILLE 004414 00 04/13/2017

FAY, MARGARET 4/17 004671 00 04/13/2017 4/17 004671 00 04/13/2017

FIRST COMMUNICATIONS LLC 004708 00 04/13/2017

FITZGERALD, ELLEN 4/17 004671 00 04/13/2017 4/17 004671 00 04/13/2017

EXPENDITURE APPROVAL LIST AS OF: 04 / 13/2017 CHECK DATE: 04/13/2017

ACCOUNT NO

102-6201-455.60-44 102-6301-455.60-44 102-6401-455.60-44

102-6505-455.60-68

102-6102-455 . 50-26

102-6104-455.50-24

102-6104-455 . 40-35

102-6104-455.50-24

102-6104-455.50-24

102-6105-455 . 60-63

102-6104-455.50-21

102-6102-455.50-22 102-6104-455.50-24

102-6104-455.50-41

102-6102-455.50-22 102-6104-455.50-24

ITEM DESCRIPTION

GAS SVC 3/17 NIC GAS SVC 3/17 NBL GAS SVC 3/17 NSL

VENDOR TOTAL *

MATERIALS

VENDOR TOTAL *

RFPS-ROOF+CAMERAS NSL

VENDOR TOTAL *

REIMB MLG 3/2-30/17

VENDOR TOTAL *

SORTER COIN PAD NBL

VENDOR TOTAL *

REIMB MLG 3/9/17

VENDOR TOTAL *

REIMB MLG 3/2-29/17

VENDOR TOTAL *

REIMB TEEN BK CLUB NIC

VENDOR TOTAL *

DUES C.NOLIDIS QRTR 2

VENDOR TOTAL *

REIMB TRAINING 3/24/17 REIMB MLG 3/2+23/17

VENDOR TOTAL *

PHONE SVC 3/17

VENDOR TOTAL *

REIMB TRAINING 2/15-4/4 REIMB MLG 3/2-20/17

CHECK AMOUNT

914.71 424.03 855 . 46

2,194.20

104.00

104.00

193 . 20

193.20

65.27

65.27

EFT:

.00

EFT:

.00

EFT:

.00

EFT:

.00

161.50

161 . 50

EFT: EFT:

.00

784.08

784.08

137.50 9.79

PAGE 2

EFT OR HAND-ISSUED

AMOUNT

32 . 00

32.00

7.49

7.49

48.42

48.42

15.00

15.00

3.75 7.49

11.24

8


VEND NO INVOICE

NO


NO NO

0018990 FITZGERALD, ELLEN

0001031 GRAINGER INC 9394216403 004671 9402412283 004671 9286372884 004671 9401430948 004671

0000264 588136 588125 589675 DISCOUNTS

GRAPHIC III 004707 004707 004707 004707

PAPERS

BNK CHECK/DUE DATE

00 04/13/2017 00 04/13/2017 00 04/13/2017 00 04/13/2017

INC 00 04/13/2017 00 04/13/2017 00 04/13/2017 00 04/13/2017

0018776 60355

GREAT LAKES ELEVATOR SERVICE INC 004414 00 04/13/2017

0018277 GROSSE MECHANICAL CONTRACTORS NSL APP 1 004415 00 04/13/2017

0018688 HARGRAVE BUILDERS INC NIC RENO APP 12004436 00 04/13/2017 NIC APP 12 004436 00 04/13/2017

0009526 HARR, SAN T NPL RETIRE 4/17004671

0017896 HAWN, CHRISTINA NPL REIMB 4/17 004671

0018711 HUATO, ALEJANDRA AWARD 4/17 004414

0018079 HUMPHRIES, SARAH NPL REIMB 4/17 004671

I• .

00 04/13/2017

00 04/13/2017

00 04/13/2017

00 04/13/2017

0015 89 1 ILLINOIS DEPARTMENT OF REVENUE 4003-~191 004414 00 04/13/2017

0015~~8 INNOVATIVE INTERFACES INC

EXPENDITURE APPROVAL LIST AS OF: 04/13/2017 CHECK DATE: 04/13/2017

ACCOUNT NO

102-6606-455 . 60-62 102-6606-455.60-62 102-6606-455 .60-62 102-6606-455 . 60-62

102-6105-455.80-27 102-6105-455.80-27 102-6105-455.80-27 102-6105-455.80-27

ITEM DESCRIPTION

VENDOR TOTAL * BLDG SUPPLY NIC BLDG SUPPLY NBL BLDG SUPPLY NIC BLDG SUPPLY NIC

VENDOR TOTAL * COLOR PAPER COLOR PAPER COLOR PAPER COLOR PAPER

VENDOR TOTAL *

102-6201-455.40-34 ELEVATOR LIGHT PARTS NIC

VENDOR TOTAL *

106-7110-455.40-34 NSL RENO MECHANICAL PAY 1

VENDOR TOTAL *

102-6201-455.40-34 COMM RM SOFFIT/VAV NIC 106-7110-455.40-34 NIC RENOVATION G.C PAY 10

VENDOR TOTAL *

102-6104-455.50-45 RETIREMENT AWARD

VENDOR TOTAL * 102-6104-455.50-24 REIMB MLG 3/15+28/17

VENDOR TOTAL *

102-6104-455.50-45 EMPLOYEE OF MONTH AWARD

VENDOR TOTAL * 102-6104-455.50-24 REIMB MLG 3/7-30/17

VENDOR TOTAL *

102-6104-455.90-39 SALES TAX MARCH 2017

VENDOR TOTAL *

CHECK AMOUNT

147.29

54.00 55.80

223.40 223.40-

109.80

38.98 44.58

114.12 3 .9 5 -

193.73

54.00

54.00

3,240.00

3,240.00

3,650.00 33,368.01

37,018.01

100.00

100.00

10.70

10 . 70

100.00

100.00

EFT:

.00

343.00

343.00

PAGE 3

EFT OR HAND-ISSUED

AMOUNT

18.73

18.73

9

PREPARED 04/13/2017 , 12:27:34 PROGRAM: GM339LA City Of Naperville

VEND NO INVOICE

NO

VENDOR NAME VOUCHER P.O .

NO NO BNK CHECK/DUE

DATE

0015238 INNOVATIVE INTERFACES INC INV-INC12980 004414 00 04/13/2017 INV-INC12981 004414 00 04/13/2017 INV-INC12982 004414 00 04/13/2017

0013893 INTERIOR INVESTMENTS LLC 133713 004415 00 04/13/2017

0018174 IPRM 223 004414 00 04/13/2017 228 004414 00 04/13/2017 229 004414 00 04/13/2017 230 004414 00 04/13/2017

0019057 KLINNERT, ELIZABETH NPL REIMB 4/17 004671 00 04/13/2017 NPL REIMB 4/17 004671 00 04/13/2017

0015931 KRUEGER, MARISSA NPL REIMB 4/17 004671 00 04/13/2017 NPL REIMB 4/17 004671 00 04/13/2017

0018686 MARK INDUSTRIES INC NSL APP 1 004415 00 04/13/2017

0014384 MEEHAN, LETICIA NPL REIMB 4/17 004671 00 04/13/2017

0013242 MEHROTRA, RASHMI NPL REIMB 4/17 004671 00 04/13/2017 NPL REIMB 4/17 004671 00 04/13/2017

0005990 MIDWEST TAPE 7295 3/17 004671 00 04/13/2017 7298 3 /17 004671 00 04/13/2017 7299 3/17 004671 00 04/13/2017 7293 3/17 004671 00 04/13/2017

0016398 NIELSEN, LISA NPL REIMB 4/17 004671 00 04/13/2017

00156 4 6 OVERDRIVE INC


ACCOUNT NO

102-6808-455.40-35 102-6808-455.40-35 102-6808-455.40-35

106-7110-455.70-86

106-7110-455 . 35-09 106-7110-455.35-09 106-7110-455.35-09 106-7110-455.35-09

102-6102-455.50-22 102-6104-455.50-24

102-6102-455.50-22 102-6104-455.50-24

106-7110-455.40-34

102-6104-455.50-24

102-6102-455.50-22 102-6104-455.50-24

102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68

102-6105-455.60-76

ITEM DESCRIPTION

ENCORE RENEW PO 15291 SIERRA RENEW PO 15290 SYNERGY RENEW PO 15292

VENDOR TOTAL * NIC FURNITURE BALANCE

VENDOR TOTAL * NIC RENO CONST MNGR FINAL NIC RENO C.M. EXPENSES NSL RENO CONST MNGR PY 7 NSL RENO C . M. EXPENSES

VENDOR TOTAL * REIMB TRAINING 3/10/17 REIMB MLG 3/1-28/17

VENDOR TOTAL * REIMB TRAINING 3/28/17 REIMB MLG 3/1-23/17

VENDOR TOTAL * NSL RENO ALUM FRAMING #1

VENDOR TOTAL * REIMB MLG 3/23+29/17

VENDOR TOTAL * REIMB TRAINING 1/12-3/28 REIMB MLG 1/4-3/24/17

VENDOR TOTAL * MATERIALS MATERIALS MATERIALS MATERIALS

VENDOR TOTAL * REIMB NLW PROMO

VENDOR TOTAL *

CHECK AMOUNT

EFT: EFT: EFT :

.00

179,490.87

179,490.87

8 , 060.65 342 .9 4

10,800.00 641.20

19,844.79

8.56 31 . 30

39.86

EFT: EFT:

.00

2,250.00

2,250.00

11.24

11.24

EFT: EFT:

.00

EFT: EFT: EFT: EFT:

.00

EFT:

.00

PAGE

EFT OR HAND-ISSUED

AMOUNT

7,023.51 74,840.06 10,327.23

92,190.80

2.41 15.51

17.92

4

26.48 115. 54

142.02

5,818.55 19,002.15 18,692.50 13,505.99

57,019.19

30.00

30 . 00

10



PAGE 5

------------------------------------------------------------------------------------------------------------------------------------VEND NO

INVOICE NO


NO NO BNK CHECK/DUE

DATE ACCOUNT

NO ITEM

DESCRIPTION CHECK

AMOUNT

EFT OR HAND-ISSUED

AMOUNT ------------------------------------------------------------------------------------------------------------------------------------0015646 OVERDRIVE INC 10560001 4-4 004707 00 04/13/2017

0003567 PADDOCK PUBLICATIONS INC T4467462 004671 00 04/13/2017

0013105 PHOENIX SYSTEMS & SERVICE INC NIC APP 12 004415 00 04/13/2017

0015253 PROQUEST CSA 61344284 004671

0014540 3-8-17 3-21-17 3-24-17 3-27-17 4-4-17

PURCHASE ADVANTAGE 004671 004671 004671 004671 004671

00 04/13/2017

CARD 00 04/13/2017 00 04/13/2017 00 04/13/2017 00 04/13/2017 00 04/13/2017

0018972 RACIBOZYNSKI, CHRISTINA NPL REIMB 4/17 004671 00 04/13/2017

0013567 SCHEUERMAN, JEFFRY NPL REIMB 4/17 004671 00 04/13/2017

0018482 SHOWCASES CORP 298955 004414 o o 04 I 13 I 2 o 1 7

0018914 SIGN PALACE INC 20061 004671 00 04/13/2017

0017018 SMALLWOOD, JEFF NPL REIMB 4/17 004671 00 04/13/2017

0015768 TOONEN, KAREN NPL REIMB 4/17 004671 00 04/13/2017 NPL REIMB 4/17 004671 00 04/13/2017

0012268 UNIQUE MANAGEMENT SERVICES INC

102-6505-455.60-68 MATERIALS

VENDOR TOTAL * 102-6102-455.50-26 RFP-NSL CAMERAS

VENDOR TOTAL *

106-7110-455.40-34 NIC RENO ACCESS SYS PAY 2

VENDOR TOTAL * 102-6505-455 . 60-68 MATERIALS

102-6104-455.50-45 102-6104-455.50-45 102-6105-455.60-63 102-6105-455 . 60-63 102-6105-455.60-63

VENDOR TOTAL * SPIRIT TM EVENT 3/8/17 SPIRIT TM NLWD 4/11/17 MOVIES A.S. NIC TAGTEAM 3/27 NIC MOVIES A.S. NSL

VENDOR TOTAL * 102-6104-455.50-24 REIMB MLG 3/14/17

VENDOR TOTAL * 102-6104-455 . 50-24 REIMB MLG 3/6-4/4/17

102-6505-455.60-74

106-7110-455.40-34

102-6104-455.50-24

102-6102-455.50-22 102-6104-455.50-24

VENDOR TOTAL * PROCESSING T.S. PO 15355

VENDOR TOTAL *

NIC RENO DIRECTION SIGNS

VENDOR TOTAL * REIMB MLG 3/2-30/17

VENDOR TOTAL * REIMB TRAINING 3/16+23/17 REIMB MLG 3/2/17

VENDOR TOTAL *

EFT:

.00

71.30

71.30

EFT:

.00

7,410.00

7,410.00

147.58 15.90 45.50 21 . 94 32.92

263.84

12.84

12.84

77.04

77 . 04

233 .11

233.11

350.00

350.00

58.85

58 . 85

EFT: EFT:

.00

24,777.55

24,777 . 55

8,243.10

8,243 . 10

93.80 11.77

105.57

11

PREPARED 04/13/2017, 12 : 27:34 PROGRAM: GM3 3 9LA City Of Naperville

VEND NO INVOICE

NO


NO NO BNK CHECK/DUE

DATE

0012268 443296

UNIQUE MANAGEMENT SERVICES INC 004671 00 04/13/2017

0011752 VERIZON WIRELESS 9783132419 004671 00 04/13/2017

0007846 WASTE MANAGEMENT INC 3672777-2011-9 004414 00 04/13/2017 5595225-2007-6 004414 00 04/13/2017 5595226-2007-4 004414 00 04/13/2017

ACCOUNT NO


ITEM DESCRIPTION

102-6104-455.30-29 COLLECTION AGENCY 3/17

VENDOR TOTAL * 102-6104-455.50-41 PHONES(5)3/17

102-6201-455.40-34 102-6301-455.40-34 102-6401-455.40-34

VENDOR TOTAL *

TRASH+RECYCLE 4/17 NIC TRASH+RECYCLE 4/17 NBL TRASH+RECYCLE 4/17 NSL

VENDOR TOTAL * EFT TOTAL ***

TOTAL EXPENDITURES **** GRAND TOTAL ********************

CHECK AMOUNT

EFT:

.00

136.48

136.48

259.66 163.02 236.54

659.22

322,296 . 51

PAGE

EFT OR HAND-ISSUED

AMOUNT

529.20

5~9.20

293,556.39

293,556 . 39 615,852.90

6

12

Description Operating Fund $

Capital Reserve Fund Library Furniture International Williams Assoc Architects Ltd

Gift Fund Chase Card Services-Sensory Edge Gegenheimer, Alison

TOTAL $

Expenditure Approval List 4/27/2017

Breakdown by Fund

Capital Operating Reserve Gift Fund 102 Fund 106 Fund 107

57,361 .10

$ 38,147.00 $ 6,196.10

$ 250.00 $ 108.99

57,361.10 $ 44,343.10 $ 358.99

Bond Total Fund 332 All Funds

$ 57,361 .10

$ 38,147.00 $ 6,196.10

$ 250.00 $ 108.99

$ 102,063.19

13


VEND NO INVOICE

NO


NO NO

0017775 AED BRANDS LLC INC 76225 004979

0017591 AMAZON.COM LLC 604578781029748004979 604578781029748004979 604578781029748004979 604578781029748004979 604578781029748004979 604578781029748004979 604578781029748004979 604578781029748004979 604578781029748004979 604578781029748004979

BNK CHECK/DUE DATE

00 04/27/2017

00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017

0005741 ANDERSON PEST SOLUTIONS CO 4195772 004979 00 04/27/2017 4195768 004979 00 04/27/2017 4195770 004979 00 04/27/2017

0018855 ASHE, SUSAN NPL REIMB 4/17 005005 00 04/27/2017

0015131 AT&T 630961410104 005005 00 04/27/2017

0004864 BLACKSTONE AUDIO INC 892695 005317 00 04/27/2017

0018226 BLAZQUEZ, JULIA NPL REIMB 4/17 005005 00 04/27/2017

0014627 BMC SOFTWARE INC 1306214 004979 00 04/27/2017

0004378 BOY SCOUTS OF AMERICA 2634372 005317 00 04/27/2017

0005466 CENGAGE LEARNING 60380397 005317 00 04/27/2017 60380781 005317 00 04/27/2017


ACCOUNT NO

102-6606-455.60-62

102-6104-455.50-45 102-6105-455.60-63 102-6221-455.60-74 102-6231-455.60-74 102-6331-455.60-74 102-6431-455.60-74 102-6505-455.60-74 102-6505-455.60-68 102-6808-455.60-74 102-6808-455.60-75

102-6201-455.40-34 102-6301-455.40-34 102-6401-455 . 40-34

102-6104-455.50-24

102-6104-455.50-41

102-6505-455.60-68

102-6104-455.50-24

102-6808-455.60-63

102-6505-455.60-68

102-6505-455.60-68 102-6505-455.60-68

ITEM DESCRIPTION

AED PADS NSL

VENDOR TOTAL * VOLUNTEER WEEK PO 15363 PROGRAMS 4 P.O . S A.S. NIC PO 15322+26 JUV NIC PO 153 71 JUV NBL PO 15323 JUV NSL PO 15305+29 PROCESSING T . S. PO 15344 MATERIALS-41 I.T. PO 15312 AUTOMATION 3 P.O.S I.T.

VENDOR TOTAL * PEST CONTROL 4/17 NIC PEST CONTROL 4/17 NBL PEST CONTROL 4/17 NSL

VENDOR TOTAL * REIMB MLG 3/7-22/17

VENDOR TOTAL * PHONE SVC 4/17

VENDOR TOTAL * MATERIALS

VENDOR TOTAL *

REIMB MLG 3/21-4/12/17

VENDOR TOTAL *

BMC SUPPORT 6/22-7/21/18

VENDOR TOTAL *

MATERIALS

VENDOR TOTAL *

MATERIALS MATERIALS

CHECK AMOUNT

176.00

176.00

18 . 38 502.90 221.11 147.96

16.28 161 . 83

83.68 2,648.01

305.87 233 . 64

4,339 . 66

49.69 43.87 49.69

143.25

EFT:

.00

619.23

619.23

12.95

12.95

EFT :

.00

1,240.64

1,240.64

9.02

9.02

83.22 84.72

PAGE

EFT OR HAND-ISSUED

AMOUNT

19.53

19.53

1

13.11

13.11

14



PAGE 2

VEND NO INVOICE

NO

--- - ---- - ------------------- - ---- - -- - --------------------------------------------------------------------------- - --- -- --------------VENDOR NAME VOUCHER P . O.

NO NO BNK CHECK/DUE

DATE ACCOUNT

NO ITEM

DESCRIPTION CHECK

AMOUNT

EFT OR HAND-ISSUED

AMOUNT ------------------------------------- - ----------------------------------- - -------------------------------- - -------------------------0005466 60381151 60387827 60390727 60398993 60428493 60428979 60429256 60436954 60436556 60457255 60478081 60478353 60478826 60478856 60479159 60483342

0011437 1459942

CENGAGE LEARNING 005317 005317 005317 005317 005317 005317 005317 005317 005317 005317 005317 005317 005317 005317 005317 005317

00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27 / 2017 00 04 / 27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017

CENTER POINT PUBLISHING 005317 00 04/27/2017

0015463 CHAN, ROSE NPL REIMB 4/17 005005 00 04/27/2017

0013340 CHASE CARD SERVICES CREDITCARD4/17 004979 00 04/27/2017 CREDITCARD4/17 004979 00 04/27/2017 CREDITCARD4/17 004979 00 04/27/2017 CREDITCARD4/17 004979 00 04/27/2017 CREDITCARD4/17 004979 00 04/27/2017 CREDITCARD4/17 004979 00 04/27/2017 CREDITCARD4/17 004979 00 04/27/2017 CREDITCARD4/17 004979 00 04/27/2017 CREDITCARD4/17 004979 00 04/2 7 /2017 CREDITCARD4/17 004979 00 04/27/2017 CREDITCARD4/17 004979 00 04/27/2017 CREDITCARD4/17 004979 00 04/27/2017 CREDITCARD4/17 004979 00 04/27/2017 CREDITCARD4/17 004979 00 04/27/2017 CREDITCARD4/17 004979 00 04/27/2017 CREDITCARD4/17 004979 00 04/27/2017 CREDITCARD4/17 004979 00 04/27/2017 CREDITCARD4/17 004979 00 04/27/2017

0004128 155654

CHICAGO METROPOLITAN FIRE - CO 005005 00 04/27/2017

102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455 . 60-68 102-6505-455 . 60-68 102-6505-455.60 - 68 102-6505-455 . 60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505 - 455.60-68 102-6505-455 . 60-68 102-6505-455.60-68 102-6505-455.60-68 102 - 6505-455.60-68 102-6505-455.60-68

MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS

VENDOR TOTAL * 102-6505-455.60-68 MATERIALS

VENDOR TOTAL *

102-6104-455 . 50 - 45 REIMB CYT MEETING 4/11/19

VENDOR TOTAL * 102-6102-455.50-22 102-6102-455.50 - 22 102-6102-455.50 - 22 102-6104-455 . 50-45 102-6104-455.30-29 102-6105-455.60-63 102-6201-455.60-74 102-6505-455.60-74 102-6505-455.60-68 102-6606-455.60-62 102-6808-455.60-63 102-6808-455.60-74 102-6808-455.60-63 102-6808-455 . 60-75 102-6808-455.70-85 102-6808-455.60-75 102 - 6808-455.60-75 107-7110-455.60-76

NACC SPEAKER-1 LACONI WEEDING-1 ALA CONFR REG 8 DNA GIFT CARDS VOLUNTRS-7 NAYAX CREDIT CARD FEE AM BUTTON PRGRMS 15330+57 SENSEDGE/EL NIC PO 15354 SUPERMEDIA T . S. PO 15370 MATERIALS-4 1000BULB NIC FAC PO 15359 APPLE DEVELOP LICENSE I.T AM BUTTON I.T. PO 15345 PAYPAL/PAYFLOW FEES HP REPAIR SERVICE I . T. APPLE IPOD TOUCH I.T . -2 FARGO 3D PRINT PARTS I.T. MAKERBOT PLATES I.T.-2 SENSEDGE/GIFT EL NIC15354

VENDOR TOTAL *

102-6104-455 . 50-41 MONITOR BURG 4-6/17 NIC

28.49 62.38 27.19

179.14 26.99 76.47 53.23 47 . 23

123.70 236.73

25.59 47.23 47.23 51.73 98.21 25.59

1 , 325.07

224.10

224.10

35 . 98

35.98

50.00 10 . 00

2 , 135.00 142.95

87.45 296.84 209.95 110.85 181.38 530.42

99.00 163 . 18

79.90 55.89

716 . 00 76.81 92.35

250.00

5,287.97

165.00

15



PAGE

-------------------------------------------------------------------------------------------------------------------------------VEND NO

INVOICE NO


NO NO BNK CHECK/DUE

DATE ACCOUNT

NO ITEM

DESCRIPTION CHECK

AMOUNT

EFT OR HAND-ISSUED

AMOUNT

3

---------------------------------------- ------------------------------- -- --------------------------------------------- --- ----- ------0004128 155584 155089 154430 154593

CHICAGO METROPOLITAN FIRE - CO 005005 00 04/27/2017 005005 00 04/27/2017 005005 00 04/27/2017 005005 00 04/27/2017

9000001 DAVIS, CHARLES NPL REFND 4/17 004979

0000196 6099489 6105699 6102664 6102664 6105699

DEMCO INC 005005 005005 005005 005005 005005

00 04/27/2017

00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017

0017273 DOUCETTE, KIERSTEN NPL REIMB 4/17 005005 00 04/27/2017

0002636 DUNFORD, KAREN S NPL REIMB 4/17 005005 NPL REIMB 4/17 005005

00 04/27/2017 00 04/27/2017

0000510 E B S C 0 SUBSCRIPTION SERVICE CO

102-6104-455.50-41 102-6104-455.50-41 102-6401-455.40-34 102-6401-455.40-34

MONITOR BURG 4-6/17 NBL MONITOR BURG 4-6/17 NSL REMOVE PANIC BUTTON NSL SVC CALL CONTACT NSL

VENDOR TOTAL * 102-0000-352.10-00 REFUND LOST ITEM FINE

102-6105-455.60-63 102-6231-455.60-74 102-6331-455.60- 74 102-6505-455.60-74 102-6808-455.60-74

VENDOR TOTAL * SRP+MISC PO 15335+37 JUV NIC PO 15372 JUV NBL PO 15364 PROCESSING T.S. PO 15365 I. T. PO 15375

VENDOR TOTAL *

102 -6105-455.60 -63 REIMB TEEN PROGRAMS NIC

VENDOR TOTAL * 102-6102-455.50-22 REIMB TRAINING 3/29/17 102-6104-455.50-24 REIMB MLG 1/10-3/28/17

VENDOR TOTAL *

1000052607-1 005317 00 04/27/2017 102-6505-455.60-68 MATERIALS

0018780 EISELE, JILL NPL REIMB 4/17 005005

0016404 EISLEY, CARLA NPL REIMB 4/17 005005

00 04/27/2017

00 04/27/2017

0003372 3119698

ELLISON EDUCATIONAL EQUIPMENT 004979 00 04/27/2017

0017977 GEGENHEIMER, ALISON NPL REIMB 4/17 005005 00 04/27/2017

0010177 591103

GENESIS TECHNOLOGIES 005317 00 04/27/2017

VENDOR TOTAL * 102-6105-455.60-63 REIMB BK&COOKIE NIC

VENDOR TOTAL * 102-6102-455.50-22 REIMB TRAINING 4/5+17/17

VENDOR TOTAL *

102-6331-455.60-74 RACK/DIES JUV NBL 15367

VENDOR TOTAL *

107-7110-455 . 60-76 REIMB GIRLS WHO CODE CLUB

VENDOR TOTAL * 102-6104-455.40-35 COPIER(6)PRINTER MTC 3/17

165.00 165.00 182.00 230.50

907.50

29.99

29.99

EFT: EFT: EFT: EFT: EFT:

.00

EFT:

.00

EFT: EFT:

.00

EFT:

.00

EFT:

.00

10.70

10.70

56.00

56.00

EFT:

.00

EFT:

94.21 74.31 17.70

185.16 26.21

397.59

63.27

63.27

7.49 79.45

86.94

10,500.00

10,500.00

9.98

9.98

108.99

108.99

1,262.38

16


EXPENDITURE APPROVAL LIST AS OF: 04/27/2017 CHECK DATE : 04/27/2017

PAGE 4

------------------------------------------------------------------------------------------------------------------------------------VEND NO

INVOICE NO


NO NO BNK CHECK/DUE

DATE

0010177 GENESIS TECHNOLOGIES

0018542 GIBBONS , JIM PROGRAM 5/9/17 005005 00 04/27/2017

0016371 GREEN GRASS INC 53885 005317 00 04/27/2017

0018711 HUATO, ALEJANDRA NPL REIMB 4/17 005005 00 04/27/2017

0019100 IN PRO GRAPHICS INC 403171 005005 00 04/27/2017

0002642 INGRAM 97927949 005317 00 04/27/2017 98002210 005317 00 04/27/2017 98027877 005317 00 04/27/2017 98098894 005317 00 04/27/2017 98122214 005317 00 04/27/2017 98122215 005317 00 04/27/2017 98122216 005317 00 04/27/2017 98188107 005319 00 04/27/2017 98199579 005319 00 04/27/2017 98199580 005319 00 04/27/2017 98199581 005319 00 04/27/2017 98199582 005319 00 04/27/2017 DISCOUNTS 005319 00 04/27/2017

0015873 KARAS I SUSAN M NPL REIMB 4/17 005005 00 04/27/2017 NPL REIMB 4/17 005005 00 04/27/2017

0016191 KONICA MINOLTA BUSINESS SOLUTIONS 9003343580 005005 00 04/27/2017 9003361016 005005 00 04/27/2017 9003401148 005005 00 04/27/2017 244515875 005005 00 04/27/2017 244588101 005005 00 04/27/2017

0015769 KOWALSKI, KELLY NPL REIMB 4/17 005005 00 04/27/2017

ACCOUNT NO

102-6105-455.30-09

102-6301-455.60-66

102-6104-455.50-24

102-6105-455.50-28

102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455 . 60-68 102-6505-455 . 60-68 102-6505-455 . 60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455 . 60-68

102-6102-455.50-22 102-6104-455.50-24

102-6104-455.40-35 102-6104-455.40-35 102-6104-455.40-35 102-6104-455 . 70-85 102-6104-455.70-85

102-6102-455.50-22

ITEM DESCRIPTION

VENDOR

1960'S NIC

VENDOR

LAWN MTC 4/17

VENDOR

TOTAL *

TOTAL * NBL

TOTAL * REIMB MLG 2/2-21/17

VENDOR TOTAL * BATTLE BOOKS SHIRTS

VENDOR TOTAL * MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS

VENDOR TOTAL * REIMB TRAINING 3/14-16/17 REIMB MLG 3/9-28/17

VENDOR TOTAL * MTC COPIER 0/D 3/20/17 MTC COPIER 0/D 3/27/17 MTC COPIER GRAPHICS 3/27 COPIER/PRINTER 0/D COPIER/PRINTER GRAPHICS

VENDOR TOTAL * REIMB TRAINING 4/14/17

CHECK AMOUNT

.00

275.00

275.00

310.00

310 . 00

25 . 15

25.15

996.53

996 . 53

170 . 97 835.50 966.29

18.99 662.99 243.28 357.28

21.78 72.06 50.28 40.78

122.34 35.62-

3,526.92

EFT: EFT:

.00

6.95 1. 39

86.54 5,168.00 9,035.00

14 , 297.88

EFT:

EFT OR HAND-ISSUED

AMOUNT

1,262.38

598.40 24.61

623.01

18.73

17


VEND NO INVOICE

NO

0015769


NO NO

KOWALSKI , KELLY

BNK CHECK/DUE DATE

0006624 LAKESHORE LEARNING MATERIALS 2472370417 004979 00 04/27/2017

0019113 LEONARD , PATRICIA NPL REIMB 4/17 005005 00 04/27/2017

0017196 5485

LIBRARY FURNITURE INTERNATIONAL 004979 00 04/27/2017

0009601 MINNICK, MONICA NPL REIMB 4/17 005005

0016398 NIELSEN, LISA NPL REIMB 4/17 005005 NPL REIMB 4/17 005005

0006448 OFFICE DEPOT INC 917685682001 005014 917685177001 005014 917778728001 005014 917699497001 005014 917686164001 005014 917688080001 005014 917692228001 005014 917692229001 005014 914207346001 005005 914207346002 005014 917698668001 005014 914211988001 005005

00 04/27/2017

00 04/27/2017 00 04/27/2017

00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017

0005872 ORIENTAL TRADING CO INC 683332450-01 004979 00 04/27/2017

0017949 OUTWATER PLASTICS INC 5735891-2 004979 00 04/27/2017

0003567 PADDOCK PUBLICATIONS INC T4469075 005014 00 04/27/2017

0018596 PCM SALES INC

EXPENDITURE APPROVAL LIST AS OF : 04/27/2017 CHECK DATE: 04/27/2017

ACCOUNT NO

ITEM DESCRIPTION

VENDOR TOTAL *

102-6231-455.60-74 JUV NIC PO 15362

VENDOR TOTAL *

102-6102-455.50-22 REIMB TRAINING 4/5/17

VENDOR TOTAL * 106-7110-455.70-86 NSL RENO FRNITURE DEPOSIT

VENDOR TOTAL *

102-6104-455 . 50-24 REIMB MLG 2/1-3/23/17

VENDOR TOTAL * 102-6104-455.50-24 REIMB MLG 3/15-4/10/17 102-6105-455 . 60-63 REIMB BBL 4/20/17 NSL

102-6104 - 455.60-74 102-6104-455.60-74 102-6105-455.80-27 102-6221-455.60-74 102-6311-455.60-74 102-6421-455.60-74 102-6421-455.60-74 102 - 6421-455.60-74 102-6431-455.60-74 102-6431-455.60-74 102-6505-455.60-74 102-6808-455.60-75

VENDOR TOTAL *

ADMIN PO 15351 ADMIN PO 15351 GRAPHICS PO 15358 A.S. NIC PO 15369 C.S. NBL PO 15350 A.S. NSL PO 15349 A.S. NSL PO 15349 A.S. NSL PO 15349 JUV NSL PO 15338 JUV NSL PO 15338 T . S. PO 15368 AUTOMATION I.T . PO 15314

VENDOR TOTAL *

102-6105-455.60-63 SRP RUBBER DUCKS PO 15385

VENDOR TOTAL * 102-6606-455.60-62 FAC PO 15296

VENDOR TOTAL * 102-6102-455.50-26 RFP-COPIERS+PRINTERS

VENDOR TOTAL *

CHECK AMOUNT

. 00

58.97

58.97

7.49

7.49

38 , 147.00

38,147.00

EFT:

.00

EFT: EFT:

.00

10.17 16.45 81 . 38 11.83 28.83 48.16 44.13 56.79 15.30

7.98 37.51 12.90

371 . 43

264.94

264.94

15.49

15.49

69.00

69.00

PAGE

EFT OR HAND-ISSUED

AMOUNT

18.73

31.03

31.03

32.10 22.96

55.06

5

18


VEND NO INVOICE

NO


NO NO

0018596 PCM SALES INC 019132820101 005317

9000001 PEIRCE, RACHEL NPL REFND 4/17 005014

0009151 PETO, SANDY NPL RETIRE 004979

0010398 PLAQUES PLUS INC C0316-39 004979

0001600 75507180 75513756 75514085 75459053

0000285 54977

RECORDED BOOKS 005317 005317 005317 005317

REGENT BOOK CO 005317

INC

BNK CHECK/DUE DATE

00 04/27/2017

00 04/27/2017

00 04/27/2017

00 04/27/2017

00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017

00 04/27/2017

0016410 3912179 3930736

RUSSO POWER EQUIPMENT 005014 00 04/27/2017 005014 00 04/27/2017

0019119 SCHLACKS, ROBERT PROGRAM 5/3/17 005005 00 04/27/2017

0017950 13859 13859 13859

SPECIALTY WATER CHEMICALS INC 004979 00 04/27/2017 004979 00 04/27/2017 004979 00 04/27/2017

0016460 STAPLES BUSINESS 3335960618 005014 3335960619 005014 3336540714 005014 3334686145 005014 3335960617 005014 3337121219 005014 3337121220 005014

ADVANTAGE 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017


ACCOUNT NO

ITEM DESCRIPTION

102-6808-455.60-63 VERITAS SFTWARE PO 15352

VENDOR TOTAL *

102-0000-352.10-00 REFUND LOST ITEM FINE

VENDOR TOTAL *

102-6104-455.50-45 RETIREMENT AWARD

VENDOR TOTAL * 102-6105-455.50-28 NIC MINIATURE PLAQUE

VENDOR TOTAL *

102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68

MATERIALS MATERIALS MATERIALS MATERIALS

VENDOR TOTAL * 102-6505-455 . 60-68 MATERIALS

VENDOR TOTAL *

102-6401-455.60-66 PARTS TRACTOR NSL 102-6401-455.60-66 SVC MOWER NSL

VENDOR TOTAL *

102-6105-455.30-09 TEEN JOB WORKSHOP NIC

VENDOR TOTAL *

102-6201-455.40-34 102-6301-455.40-34 102-6401-455.40-34

102-6606-455.60-62 102-6606-455.60-62 102-6606-455.60-62 102-6606-455.60-62 102-6606-455.60-62 102-6606-455.60-62 102-6606-455.60-62

WATER TREATMENT HVAC NIC WATER TREATMENT HVAC NBL WATER TREATMENT HVAC NSL

VENDOR TOTAL * CONSUMABLES NBL CONSUMABLES NSL CONSUMABLES NBL CONSUMABLES NSL CONSUMABLES NSL CONSUMABLES NBL CONSUMABLES NSL

CHECK AMOUNT

851 . 54

851.54

22.45

22.45

EFT:

.00

345 . 06

345.06

101.00 89.00

101.00 94.97-

196.03

103 . 93

103.93

103.08 447 . 10

550.18

100.00

100.00

375.00 375.00 375 . 00

1,125.00

219 . 96 962.72 155.21 796.70

9.99 75.42

563.59

PAGE

EFT OR HAND-ISSUED

AMOUNT

100.00

100.00

6

19


VEND NO INVOICE

NO

0016460 3337121221 3337121222 3337121223 3337121224

0005127 S05843531 S05874028 S05885878

0015616 4369190 6226547

0007205 NPL REIMB

0015768 NPL REIMB


NO NO

STAPLES BUSINESS 005014 005014 005014 005014

THE GREAT COURSES 005317 005317 005317

THE PITNEY BOWES 005317 005317

TONG, FRANCES 4/17 005005

TOONEN, KAREN 4/17 005005

BNK CHECK/DUE DATE

ADVANTAGE 00 04/27/2017 00 04/27/2017 00 04/27/2017 00 04/27/2017

00 04/27/2017 00 04/27/2017 00 04/27/2017

BANK INC 00 04/27/2017 00 04/27/2017

00 04/27/2017

00 04/27/2017

0001375 UNITED PARCEL SERVICES, INC . 00 04/27/2017 X57468157 005014

0015222 W I L I U G DUES 005317 00 04/27/2017

0007855 WILLIAMS ASSOC ARCHITECTS LTD 17674 004979 00 04/27/2017 17684 004979 00 04/27/2017

0015823 WOHEAD, WANDA NPL REIMB 4/17 005005 00 04/27/2017

0013438 4IMPRINT INC 5323174 004979 00 04/27/2017


ACCOUNT NO

102-6606-455.60-62 102-6606-455.60-62 102-6606-455.60-62 102-6606-455.60-62

102-6505-455.60-68 102-6505-455.60-68 102 - 6505-455.60-68

102-6104-455.50-51 102-6104-455.50-51

102-6102-455.50-22

102-6105-455 . 60-63

102-6104-455.50-51

102-6104-455.50-21

106-7110-455.35-09 106-7110-455 . 35-09

102-6104-455.50-24

102-6104-455.50-45

ITEM DESCRIPTION

CONSUMABLES CONSUMABLES CONSUMABLES CONSUMABLES

NIC 3 BLDGS NIC NIC

VENDOR TOTAL *

MATERIALS MATERIALS MATERIALS

VENDOR TOTAL *

POSTAGE NIC POSTAGE NBL

VENDOR TOTAL *

REIMB TRAINING 4/2-5/17

VENDOR TOTAL *

REIMB PROGRAM SUPPLY NBL

VENDOR TOTAL *

4-15-17

VENDOR TOTAL *

MEMBERSHIP 2017/18

VENDOR TOTAL * NIC RENOVATION PYMNT 23 NSL RENOVATION PYMNT 7

VENDOR TOTAL *

REIMB MLG 4/7/17

VENDOR TOTAL * VOLUNTEER GIFT CUPS-200

VENDOR TOTAL * EFT TOTAL ***

TOTAL EXPENDITURES ****

CHECK AMOUNT

1,023.14 342.16

70.76 14.36

4,234.01

696.47 17 . 00 89.95

803.42

108.99 200.00

308 . 99

897 . 06

897.06

EFT:

.00

22.13

22.13

40.00

40.00

37.09 6,159.01

6,196.10

EFT:

.00

EFT:

.00

88,579.76

PAGE

EFT OR HAND-ISSUED

AMOUNT

3 . 00

3.00

7

2.94

2.94

187 . 87

187.87 13 , 483 . 43

13,483.43

20


VEND NO INVOICE

NO

0013438


NO NO BNK CHECK/DUE

DATE ACCOUNT

NO


ITEM DESCRIPTION

GRAND TOTAL ********************

CHECK AMOUNT

PAGE

EFT OR HAND-ISSUED

AMOUNT

102,063.19

8

21

102 106 107 624 331GIFT/ POVINELLI CAPITAL PROJECT

OPERATING CAPITAL RESERVE MEMORIAL ENDOWMENT FUNDS

NET CASH & COST VALUE OF INVESTMENT BALANCE 4,804,309.40 1,039,854.89 28,871.13 10,356.41UNREALIZED GAIN/(LOSS) ON MARKET VALUE OF INVESTMENT (6,448.51) (41,252.40) (207.17) (52.55)

BEGINNING CASH & MARKET VALUE OF INVESTMENTS BALANCE $4,797,860.89 $998,602.49 $28,663.96 $10,303.86 $0.00 ADD RECEIPTS:REVENUESTAXES 103,085.10 TAX RELIEF 5,692.30 INTEREST & DIVIDENDS 4,054.99 858.81 31.74 11.50 CURRENT MONTH - REALIZED GAIN/(LOSS) ON INVESTMENT 48,671.12 10,135.74 374.43 135.69 CURRENT MONTH - UNREALIZED GAIN/(LOSS) ON INVESTMENT (5,055.59) (1,070.73) (39.57) (14.34) OTHER RECEIPTS 23,826.35 380.00 - FSA TRANSFER - - NSF CHECK - - RECONCILE CREDIT CARDS CHARGES 79.86 FEES,GRANT & OTHERS 18,444.33 - 50.00 TOTAL RECEIPTS: 198,798.46 10,303.82 416.60 132.85 -

TOTAL CASH & INVESTMENT $4,996,659.35 $1,008,906.31 $29,080.56 $10,436.71

LESS CASH DISBURSEMENTS:ACCOUNTS PAYABLE 12/8/2016 155,886.07 16,358.55 - - 0.00ACCOUNTS PAYABLE 12/22/2016 193,546.97 213,707.09 280.34 - 0.00ACCOUNTS PAYABLE 12/30/2016 95,792.62 12.17 RE-ISSUE VOIDED CHECKS - - - VOIDED CHECKS - PAYROLL 12/9/2016 405,955.47 PAYROLL 12/23/2016 410,082.19 VEHICLE M&O 587.00 INVESTMENT FEE & BANK ACH FEES 3,018.55 90.33 4.87 2.07 UTILITY PAYMENTS 49,373.46 CBD PARKING TAGS 800.00 CITY SERVICES-AUDIT - CITY SERVICES 5,347.00 TOTAL DISBURSEMENTS 1,320,389.33 $230,155.97 $297.38 $2.07 $0.00 1,550,844.75

ADJUSTMENT TO 2015 SHORT YEAR (posted 2-21-2017 & 4-24-2017) (1,610.51) (126.95) (6.28) (2.65)

NET CASH & COST VALUE OF INVESTMENT BALANCE 3,686,163.61 820,946.52 29,023.64 10,498.88UNREALIZED GAIN/(LOSS) (11,504.10) (42,323.13) (246.74) (66.89)CASH & MARKET VALUE OF INVESTMENT BALANCE 3,674,659.51 778,623.39 28,776.90 10,431.99

The Purpose of this report is to present a Treasurer's Statement using financial information from GMBA. The report presents a monthly recap of the cash position, which supports the prepared library schedules for reasonableness.Titles have been changed to provide a more accurate description of activity and balances.There maybe small timing differences when comparing Statement of Cash and Investment Position to the Operating Revenues and Other Funding Sources Report.

Per Balance SheetCASH & INVESTMENTS, INTEREST RECEIVABLE 3,674,659.51 778,623.39 28,776.90 10,431.99

DIFFERENCE 0.00 0.00 0.00 0.00

CITY OF NAPERVILLENAPERVILLE PUBLIC LIBRARY FUNDS

STATEMENT OF CASH AND INVESTMENT POSITIONDecember, 2016 (Period 12- #1 & #2) plus Period 13 & 14 ( thru 4-28-17 postings)

22

102 106 107 624 332GIFT/ POVINELLI CAPITAL PROJECT

OPERATING CAPITAL RESERVE MEMORIAL ENDOWMENT FUNDS

NET CASH & COST VALUE OF INVESTMENT BALANCE 39,916.21 575,982.21 26,118.42 10,319.18UNREALIZED GAIN/(LOSS) ON MARKET VALUE OF INVESTMENT (12,253.18) (7,468.88) (316.81) (136.96)

BEGINNING CASH & MARKET VALUE OF INVESTMENTS BALANCE $27,663.03 $568,513.33 $25,801.61 $10,182.22 $0.00 ADD RECEIPTS:REVENUESTAXES - TAX RELIEF 34,617.31 INTEREST & DIVIDENDS 31.92 - 30.13 11.89 CURRENT MONTH - REALIZED GAIN/(LOSS) ON INVESTMENT 3.56 74.17 3.36 1.32 CURRENT MONTH - UNREALIZED GAIN/(LOSS) ON INVESTMENT 399.72 8,976.42 377.25 148.87 OTHER RECEIPTS 21,093.68 420.00 625.00 BANK RECONCILEMENT (41.71) - INTERFUND TRANSFER - - FEES,GRANT & OTHERS 24,101.16 - 820.00 TOTAL RECEIPTS: 80,205.64 9,470.59 1,855.74 162.08 -

TOTAL CASH & INVESTMENT $107,868.67 $577,983.92 $27,657.35 $10,344.30

LESS CASH DISBURSEMENTS:ACCOUNTS PAYABLE 4/13/2017 316,778.64 299,037.83 36.43 - 0.00ACCOUNTS PAYABLE 4/27/2017 57,361.10 44,343.10 358.99 - 0.00ACCOUNTS PAYABLE - - - 0.00VOIDED CHECKS - PAYROLL 4/14/2017 414,111.25 PAYROLL 4/28/2017 414,633.16 VEHICLE M&O 329.00 INVESTMENT FEE & BANK FEE 4,371.58 161.63 8.61 3.65 UTILITY PAYMENTS 28,140.78 ACH FEESPRINTING SERVICESCBD PARKING TAGS - CREDIT CARD CHARGE BACK ** - INTERFUND TRANSFERCITY SERVICES-AUDIT 223.57 CITY SERVICES 5,694.00 TOTAL DISBURSEMENTS 1,241,643.08 $343,542.56 $404.03 $3.65 $0.00 1,585,593.32

NET CASH & COST VALUE OF INVESTMENT BALANCE (1,133,774.41) 234,441.36 27,253.32 10,340.65UNREALIZED GAIN/(LOSS) 0.00 0.00 0.00 0.00CASH & MARKET VALUE OF INVESTMENT BALANCE (1,133,774.41) 234,441.36 27,253.32 10,340.65

The Purpose of this report is to present a Treasurer's Statement using financial information from GMBA. The report presents a monthly recap of the cash position, which supports the prepared library schedules for reasonableness.Titles have been changed to provide a more accurate description of activity and balances.There maybe small timing differences when comparing Statement of Cash and Investment Position to the Operating Revenues and Other Funding Sources Report.

Per Balance SheetCASH & INVESTMENTS, INTEREST RECEIVABLE (1,133,774.41) 234,441.36 27,253.32 10,340.65

DIFFERENCE 0.00 0.00 0.00 0.00

CITY OF NAPERVILLENAPERVILLE PUBLIC LIBRARY FUNDS

STATEMENT OF CASH AND INVESTMENT POSITIONApril, 2017

23

CY2017 CY2017 CY2016 CY2016ACCOUNT ANNUAL MONTH OF CURRENT % APRIL JAN.-DEC.NUMBER OPERATING FUND 102 BUDGET APRIL YTD YTD YTD TOTAL YEAR

OTHER FUNDING SOURCESOperating Balance 1,050,000 0 0 0 0TOTAL OTHER SOURCES 0 0 0 0

REVENUES

Property Taxes 13,984,000 0 12,607 0.1% 247 14,302,953

Personal Prop Tax Relief 130,000 34,617 69,362 53.4% 53,020 127,996

Investment Income 52,000 (1,956) 1,700 3.3% 11,108 39,773

Per Capita Grant 110,000 0 0 0.0% 2,697 109,347

Other Grants 0 0 0 0 0

Fines and Fees 612,000 42,819 185,529 30.3% 201,627 588,5670 0 0 0 0

TOTAL REVENUES 14,888,000 75,481 269,198 1.8% 268,697 15,168,637

TOTAL FUNDING ALL SOURCES 15,938,000 75,481 269,198 1.7% 268,697 15,168,637

EXPENDITURESTotal Salaries 8,477,910 628,659 2,818,087 33.2% 2,490,683 7,830,095Total Benefits 2,738,893 197,943 856,776 31.3% 757,858 2,432,670Total Salaries & Benefits 11,216,803 826,601 3,674,864 32.8% 3,248,542 10,262,764( % of TOTAL) 70.4% 66.6% 74.0% 70.2% 69.9%

Tuition/Travel/Training 90,000 4,737 12,741 14.2% 25,058 71,697Memberships 15,000 202 869 5.8% 1,960 13,361Advertising & Recruitment 9,000 334 1,079 12.0% 326 1,247Printing (Inside & Outside) & Promo. 64,700 3,371 10,946 16.9% 12,930 52,362Programming 64,400 1,759 10,476 16.3% 8,213 52,837Support Services 79,000 3,174 27,009 34.2% 20,653 60,775Legal Services 10,000 0 0 0.0% 0 3,705Professional Fees & Taxes 20,000 0 0 0.0% 0 2,350Insurance Premiums 68,000 0 0 0.0% 0 51,387Rep & Maint (Bldg/Grounds) 376,000 7,119 90,487 24.1% 79,493 353,146Rep & Maint (Equip/Veh/Mat's) 173,000 93,580 120,707 69.8% 121,035 156,821Telecommunications 89,500 5,976 22,390 25.0% 22,200 75,549Utilities 442,500 31,900 120,652 27.3% 113,842 413,130Reception & Entertainment 22,000 849 2,631 12.0% 9,946 14,919Postage 8,000 277 279 3.5% 57 4,841Equipment Rentals 5,000 0 1,134 22.7% 1,134 4,598City Services 69,050 7,125 24,876 36.0% 23,156 66,813Grant Expenses & Taxes 3,500 343 840 24.0% 1,078 4,366Bldg & Maint Supplies 72,942 5,880 19,254 26.4% 22,354 66,197Library & Office Supplies 95,205 2,821 13,644 14.3% 11,361 61,861Equipment & Furnishings 344,400 25,357 54,721 15.9% 53,021 256,636Library Materials 2,600,000 218,916 759,087 29.2% 852,623 2,624,992(Materials as % of TOTAL) 16.3% 17.7% 15.3% 18.4% 17.9%

TOTAL EXPENDITURES 15,938,000 1,240,319 4,968,683 31.2% 4,628,982 14,676,355

THE NAPERVILLE PUBLIC LIBRARYSTATEMENT OF REVENUE AND EXPENSE REPORT CY 2017OPERATING REVENUES AND OTHER FUNDING SOURCES

33% CALENDAR YEARAPRIL 2017

24

CY2017 CY2017 CY2016 CY2016ACCOUNT ANNUAL MONTH OF CURRENT % APRIL JAN.-DEC.NUMBER DESCRIPTION BUDGET APRIL YTD YTD YTD TOTAL YEAR

CAPITAL RESERVE FUND - 106

106.301.01.00 Beginning Balance 0 0

Revenues106.399.12.00 Year-end Transfer 3,000,000 - 0 0 2,790,000106.361.10.00 Investment Income 7,750 664 1,967 25.4% 1,045 10,290106.361.10.02 Money Mgmt Fees (750) (162) (196) 26.1% (120) (1,091)106.369.10.00 Sale Used Equipment 5,000 420 1,511 30.2% 5,295 17,053106.334.59.00 Grants - 11,900 0 0

Total Revenues 3,012,000 922 15,182 0.5% 6,220 2,816,252Total Available 3,012,000

Expenses106.455.35.09 Professional Fees 362,000 26,041 56,269 122,995 474,011106.455.40.34 Bldg Repair/Maint 1,900,000 99,702 116,552 6.1% 105,740 1,730,562106.455.60.68 Books/Materials - 106.455.70.85 Equipment - 0 0 63,200106.455.70.86 Furnishings 750,000 217,638 237,004 0 337,601

Total Expenses 3,012,000 343,381 409,825 13.6% 228,735 2,605,374

GIFT/GRANT/MEMORIAL FUND - 107

107.301.01.00 Beginning Balance 12,000 0

Revenues107.334.59.00 Grants 300 300107.361.10.00 Investment Income 300 30 87 29.1% 54 312107.361.10.02 Money Mgmt Fees (50) (9) (10) 20.6% (6) (56)107.367.10.00 Memorials 500 460 1,801 360.2% 160 675107.367.24.00 Gift 500 685 1,618 323.6% 0 4,836

Total Revenues 1,250 1,467 3,796 303.7% 208 5,768Total Available 13,250

Expenses107.455.30.29 Program 11,250 - 0 0.0% 0 68107.455.60.68 Books/Materials 2,000 36 36 1.8% 338 888107.455.70.85 Equipment 359 359 0 502107.455.70.86 Furnishings - 4,614107.455.90.27 Grants - 0 0 0

Total Expenses 13,250 395 5,010 37.8% 338 1,458

POVINELLI ENDOWMENT - 624

624.301.01.00 Beginning Balance

Revenues624.361.10.00 Interest 0 12 34 23 130624.361.10.02 Money Mgmt Fees 0 (5) (4) (3) (24)

Total Revenues 0 7 30 20 107 Expenses624.455.60.68 Books/Materials 0 - 0 0 0

Total Expenses 0 0 0 0 0

THE NAPERVILLE PUBLIC LIBRARYSTATEMENT OF REVENUE AND EXPENSE REPORT CY 2017

OTHER FUNDS33% CALENDAR YEAR

APRIL 2017

25

CY2017 CY2017 CY2016 CY2016ANNUAL MONTH OF CURRENT % APRIL JAN.-DEC.BUDGET APRIL YTD YTD YTD TOTAL YEAR

Administrative ServicesSalaries & Benefits 1,375,058 88,482 404,510 29.4% 382,383 1,255,613Services(w/ promotional) 435,250 22,316 74,492 17.1% 84,841 340,563Supplies 54,405 1,427 5,676 10.4% 13,270 36,469Capital 75,400 14,203 22,327 29.6% 3,659 25,706Programming Expenses 64,400 1,759 10,476 16.3% 8,213 52,837Grant Expenses & Taxes 3,500 343 840 24.0% 1,078 4,366Total 2,008,013 128,530 518,320 25.8% 493,444 1,715,554

Nichols LibrarySalaries & Benefits 3,092,398 235,452 1,044,469 33.8% 901,365 2,838,193Services 108,000 4,388 34,315 31.8% 16,397 96,277Utilities 142,100 10,196 37,720 26.5% 38,175 124,993Supplies 6,600 724 1,371 20.8% 950 5,872Total 3,349,098 250,760 1,117,874 33.4% 956,887 3,065,336

Naper Blvd. LibrarySalaries & Benefits 1,831,082 139,652 604,364 33.0% 552,487 1,718,035Services 87,000 892 17,135 19.7% 21,111 72,579Utilities 88,400 5,425 22,309 25.2% 16,882 68,170Supplies 4,300 119 337 7.8% 402 3,991Total 2,010,782 146,087 644,145 32.0% 590,881 1,862,775

95th Street LibrarySalaries & Benefits 2,699,440 201,417 900,532 33.4% 743,698 2,383,531Services 181,000 1,839 39,038 21.6% 41,985 184,290Utilities 212,000 16,278 60,622 28.6% 58,786 219,967Supplies 8,400 334 1,582 18.8% 1,499 8,132Total 3,100,840 219,868 1,001,774 32.3% 845,968 2,795,919

Technical ServicesSalaries & Benefits 679,937 51,404 230,659 33.9% 196,241 608,909Services 53,000 0 16,629 31.4% 17,158 41,056Supplies 30,000 650 6,588 22.0% 4,938 21,388Library Materials 2,600,000 218,916 759,087 29.2% 852,623 2,624,992Total 3,362,937 270,971 1,012,963 30.1% 1,070,960 3,296,346

FacilitiesSalaries & Benefits 584,426 36,813 164,241 28.1% 159,135 486,511Services 3,000 0 207 6.9% 0 0Supplies 73,942 5,880 19,254 26.0% 22,354 66,260Total 661,368 42,693 183,702 27.8% 181,489 552,771

Informational Technology & Emerging TechnologySalaries & Benefits 954,462 73,381 326,090 34.2% 313,233 971,973Services 193,500 95,907 129,256 66.8% 125,314 174,917Supplies 28,000 967 2,165 7.7% 1,444 9,834Capital 269,000 11,154 32,394 12.0% 49,363 230,931Total 1,444,962 181,408 489,906 33.9% 489,354 1,387,655

Naperville Public Library TotalSalaries & Benefits 11,216,803 826,601 3,674,864 32.8% 3,248,542 10,262,764Services 1,060,750 125,341 311,071 29.3% 306,807 909,682Supplies 205,647 10,101 36,973 18.0% 44,856 151,947Utilities 442,500 31,900 120,652 27.3% 113,842 413,130Library Materials 2,600,000 218,916 759,087 29.2% 852,623 2,624,992Programming Expenses 64,400 1,759 10,476 16.3% 8,213 52,837Capital 344,400 25,357 54,721 15.9% 53,021 256,636Grant Expenses & Taxes 3,500 343 840 24.0% 1,078 4,366

Total 15,938,000 1,240,319 4,968,683 31.2% 4,628,982 14,676,355

THE NAPERVILLE PUBLIC LIBRARYSTATEMENT OF REVENUE AND EXPENSE REPORT CY 2017

OPERATING EXPENDITURES33% CALENDAR YEAR

APRIL 2017

26

CURRENT

MONTH

SAME

MONTH

LAST FY

CURRENT

FYTD LAST FYTD % CHANGE

CIRCULATION

Books/Subscriptions 42,525 42,263 179,552 190,935 -5.96%

Non-Books 28,589 32,133 123,778 138,068 -10.35%

71,114 74,396 303,330 329,003 -7.80%

Adult 44,406 48,354 186,374 203,431 -8.38%

Juvenile 26,708 26,042 116,956 125,572 -6.86%

71,114 74,396 303,330 329,003 -7.80%

Books/Subscriptions 24,650 25,928 106,382 105,298 1.03%

Non-Books 14,732 16,193 63,348 70,098 -9.63%

39,382 42,121 169,730 175,396 -3.23%

Adult 21,493 22,707 89,979 95,906 -6.18%

Juvenile 17,889 19,414 79,751 79,490 0.33%

39,382 42,121 169,730 175,396 -3.23%

Books/Subscriptions 43,169 46,311 191,889 195,991 -2.09%

Non-Books 24,124 26,456 102,738 111,501 -7.86%

67,293 72,767 294,627 307,492 -4.18%

Adult 33,218 35,924 141,069 149,524 -5.65%

Juvenile 34,075 36,843 153,558 157,968 -2.79%

67,293 72,767 294,627 307,492 -4.18%

ADULT 99,117 106,985 417,422 448,861 -7.00%

JUVENILE 78,672 82,299 350,265 363,030 -3.52%

177,789 189,284 767,687 811,891 -5.44%

Books/Subscriptions 19,642 18,042 79,290 75,780 4.63%

Non-Books 19,482 22,835 80,646 94,848 -14.97%

Remote Renewals 112,618 119,053 434,241 460,518 -5.71%

151,742 159,930 594,177 631,146 -5.86%TOTAL VIRTUAL CIRCULATION

TOTAL NINETY-FIFTH STREET

TOTAL NINETY-FIFTH STREET

IN-HOUSE CIRCULATION

TOTAL IN-HOUSE CIRCULATION

VIRTUAL CIRCULATION

TOTAL NICHOLS

NAPER BLVD.

TOTAL NAPER BLVD.

TOTAL NAPER BLVD.

NINETY-FIFTH STREET

NAPERVILLE PUBLIC LIBRARY

MONTHLY STATISTICAL SUMMARY

April 2017

NICHOLS

TOTAL NICHOLS

27

CURRENT

MONTH

SAME

MONTH

LAST FY

CURRENT

FYTD LAST FYTD % CHANGE

NAPERVILLE PUBLIC LIBRARY

MONTHLY STATISTICAL SUMMARY

April 2017

329,531 349,214 1,361,864 1,443,037 -5.63%

Reciprocal Borrowing 24,545 24,981 95,494 101,973 -6.35%

Self Checkout 137,821 145,990 602,660 636,668 -5.34%

LINKin 2,679 2,965 11,072 11,717 -5.50%

Website (Homepage) Visits 192,038 311,567 807,380 1,132,499 -28.71%

Total Holds Placed 46,912 53,469 213,399 226,321 -5.71%

Total Holds Filled 41,911 45,614 171,212 184,433 -7.17%

Resident Patrons 66,818 71,516 -6.57%

Non-Resident Patrons 768 802 -4.24%

SUBTOTAL 67,586 72,318 -6.54%

Reciprocal Borrowers 4,170 4,342 -3.96%

TOTAL CARDHOLDERS 71,756 76,660 -6.40%

TOTAL CIRCULATION

OTHER STATISTICS

ACTIVE CARDHOLDERS

28

May 17, 2017 8. NEW BUSINESS

A. Recommendation for Security Camera System Replacement-95th Street Facility

The existing security camera system at the 95th Street Library was installed in 2003 with additional cameras placed in 2008. Our plan has been to upgrade the security camera system in each building individually in concert with each building’s upgrade project. The Naper Blvd. system was upgraded in 2015 and Nichols system in 2016. Process The RFP was developed, advertised with public notices and on our website, and letters were sent directly to 9 known vendors. Vendors were invited to provide pricing for a new security camera system at the 95th Street Library similar to the systems recently installed at Naper Blvd and Nichols. The RFP provided the system specifications along with a 64 camera location/placement map. Vendors were invited to schedule an individual walk through with the facilities manager. Nineteen vendors completed this walk through. Results We received 19 bid proposals that ranged in price from $50,658.54 to $103,211.00. Sixteen of the 19 bidding vendors completed the site visit and inspection. References were checked for the four lowest bidders. The results were scored according to a weighted points system (cost – 70%, references – 20%, experience – 5% and proposal quality – 5%) from 0 (lowest) through 5 (highest). The factors were weighted for the overall 5 point total. The attached chart reflects the final scores. Recommendation Staff recommends the installation of the new security camera system at the 95th Street Library facility (including cameras, installation, etc.) be awarded to Pro Net Systems, Inc. in the amount of $52,633.08, plus a contingency of 5%, to be funded from the Capital Reserve Fund. This recommendation is based on its pricing, quality of the cameras, Cat6 plenum cabling, warranty and ability to service the equipment once it’s installed.

29

Company Total Cost Experience References Proposal ScoreQuinlan Security Systems 50,658.54 5.00 5.00 4.00 3.50 4.725 Pro Net Systems, Inc. 52,633.08 4.81 5.00 5.00 5.00 4.867 Imperial Surveillance, Inc. 54,777.00 4.62 5.00 5.00 5.00 4.734 Engineered Security and Sound, Inc. 57,280.00 4.42 5.00 3.00 4.50 4.169 Security Concepts, Inc. 63,546.22 3.99 5.00 5.00 5.00 4.293 Skynet Security Systems 64,162.00 3.95 5.00 5.00 5.00 4.265 Precision Control Systems of Chicago, Inc. 64,870.00 3.90 5.00 5.00 5.00 4.230 Code Red Security LLC 65,585.00 3.86 5.00 5.00 5.00 4.202 Phoenix Systems & Service, Inc. 69,375.00 3.65 5.00 5.00 5.00 4.055 Video and Sound System, Inc. 71,485.00 3.54 5.00 5.00 5.00 3.978 Total Automation Concepts, Inc. 73,185.00 3.46 5.00 5.00 5.00 3.922 LaForce, Inc. 73,846.00 3.43 5.00 5.00 5.00 3.901 Tyco Intergrated Security 75,000.00 3.38 5.00 5.00 5.00 3.866 Applied Communications Group 75,926.13 3.34 5.00 5.00 5.00 3.838 Chicago Metropolitan Fire Prevention Co. 80,194.00 3.16 5.00 5.00 5.00 3.712 Vintech High-Tech Solutions 83,680.00 3.03 5.00 5.00 5.00 3.621 Pace Systems Inc. 86,350.00 2.93 5.00 5.00 5.00 3.551 Midco Systems 93,551.53 2.71 5.00 5.00 5.00 3.397 Peak Electric, Inc. 103,211.00 2.45 5.00 5.00 5.00 3.215

no ratings completed in the shaded areas

Cost 70%Experience 5%References 20%Proposal Quality 5%Weighted Total Score 100%

Points

Naperville Public Library

Cameras-95th Street LibraryApril 20, 2017

Evaluation of Proposals

5/12/2017security camera chart 2017 95th St RFP Proposal Evaluation Ratings-Final.xlsx

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B. Recommendation for Purchase of Replacement Workstations Background: Due to budget cuts, staff has been stretching the planned 4-year replacement cycle. Currently there are 67 PC workstations that are 6 years old, with warranties that expired in February 2015. The current plan is to replace these PCs with new All-in-One (AIO) PCs, and to sell the withdrawn workstations as used equipment for approximately $100 each, offsetting a portion of the cost of each new computer. The replacement PCs will serve both public (teen lab and service desks at 95th Street Library) and staff. The Library's Purchasing Policy provides that, when available, the Library can use General Service Administration (GSA) pricing as opposed to the bidding process for purchases in excess of $20,000. At this time, the State of Illinois does not have a GSA contract for AIO PCs. Instead, we propose to use the Premium Savings Package of NASPO ValuePoint, the cooperative purchasing arm of the National Association of State Procurement Officials. This package enables local governments to purchase an AIO Dell Optiplex 3240 for $974 per unit. Process: Staff invited five vendors to submit price quotes: Hewett Packard Inc. (HP), Dell Inc. (Dell), Lenovo Inc., PCM/Tiger Direct and CDWG. All vendors with the exception of CDWG provided quotes. The AIO PC should include an Intel Core i5 processor at 3.2 GHz, 8GB memory, 21.5” touch screen with camera, 500 GB (7200 RPM) hard drive, Intel wireless with Bluetooth, DVD/RW drive, Windows 10 Professional and a 4-year warranty. Analysis:

1. From a technical perspective, all three vendors – Dell, HP, Lenovo – are comparable to each other. The specified hardware are more than adequate for typical business workloads.

2. From a technical support perspective, all three companies’ offer 24/7 phone support, onsite service after remote diagnosis with easy access to advance technicians.

3. Vendor selection - Price is the primary factor for vendor selection. Dell came in lowest with a total cost of $51,523. Lenovo came in second at $56,347, Hewett Packard third at $63,717, NASPO fourth at $65,258 and PCM/Tiger Direct came in highest at $67,816.06.

AIO Price Comparison at a glance: PCM/Tiger

Direct NASPO Hewett Packard Lenovo Dell

Cost per PC $1,012.18 $974 $951 $841 $769 Total Replacement Cost $67,816 $65,258 $63,717 $56,347 $51,523

Recommendation: Based on the technical merits and pricing of their proposal, staff recommends that the Board authorize the purchase of the 67 All-in-One PCs from Dell at a total cost of $51,523. Funding for this purchase is included in the Operating Budget for the current fiscal year.

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C. Recommendation for Copier/Printer Contract for June 1, 2017 – May 31, 2020 Background: The current contract for the copier/printer repair service and the supply of toner cartridges will expire May 31, 2017. Process: In March 2017, a Copier/Printer Service & Toner Supplies RFP was issued for a 3-year term for all repair services, replacement parts and consumable supplies for the fleet of Canon copiers and HP printers specified in the RFP. An addendum was issued listing the equipment’s age and usage. Six vendors provided proposals: Document Imaging Dimensions; Dynamic Advantage, Inc.; Genesis; Gordon Flesch; Marco; and MYLP. Each vendor’s proposal utilized a different pricing approach. For comparative purposes, the current base monthly cost volume (listed below) was utilized using the vendor’s proposal rate.

# of Pages Per Month Printer Copier B/W 32,560 42,000 Color 1,500 7,230

Analysis: The selected vendor must be certified to service Canon copiers and HP printers. Of the six vendors, only Genesis and Marco are Canon/HP certified. Therefore, the remaining four vendors were eliminated (and their pricing was higher). Pricing:

1. Genesis offers the lowest monthly cost at $1,166.75. Marco was slightly higher at $1,204.65.

2. Genesis holds the current contract. During the coverage period from June 1, 2013 to date, it has delivered timely consumable supplies and parts. Also, their certified technicians have resolved all tickets to the satisfaction of library staff.

Recommendation: Staff recommends awarding the contract to Genesis for a total estimated three year cost of $42,003, (before possible overages), at a monthly cost of $1,166.75 for the 36 months and to authorize cost above the base package with the overage rates listed below:

Cost classification Base Package Pages Overage Rate Printer Tier 1 B/W 23,000 $0.0084 Printer Tier 2 B/W 9,000 $0.0153 Printer Tier 3 Color 560 $0.0296 Printer Tier 3 Color 1,500 $0.0849 Copier B/W 42,000 $0.0064 Copier Color 7,230 $0.0583

Funding for this on-going monthly expenditure is included in the Operating Budget.

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May 17, 2017 8. NEW BUSINESS D. Recommendation for 95th Street Library Roof Maintenance Attached are the findings and recommendations from IPRM regarding roof repairs for 95th Street Library. As noted, some of these items were included as alternates in the original project bids so appropriate change orders will be prepared. Basically the work that needs to be done is to replace the window (monitor) structure, repair the roof, and repair and paint walls internally in the area adjacent to and below the windows. The roofing consultant used to assess the state of the entire roof has reviewed the bid and qualifications of A-1 Roofing Company. The largest expense in the Oosterbaan bid is to build the scaffolding and platform that will cover and protect the main stairwell to permit use of the stairwell during the repairs, and maintain safety for our users, staff, workers and property. Staff recommends the following:

1. Award monitor window replacement to Mark Industries in the amount of $61,289 2. Award roofing repairs to A-1 Roofing Company in the amount of $104,730 3. Award drywall repair and scaffolding to Oosterbaan & Sons Company in the

amount of $38,940

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3140 Finley Road, Suite F; Downers Grove, IL 60515

www.iprmanage.com P: 630-206-5660 | F: 630-658-0540

Page 1 of 3

Date: May 10, 2017 Project: Naperville Public Library 95th Street Library Interior Renovations Project Number: 16006 To: Naperville Public Library Board of Directors Attn: Julie Rothenfluh, Executive Director 200 W. Jefferson Ave. Naperville, IL 60540 Copies To: File Prepared By: Jim Leppert Subject: Recommendations for Monitor and Roofing Repairs During the planning stages of this project, the Library identified areas of water infiltration that should be investigated and addressed as part of the renovation project. IPRM and Williams Architects recommended a complete evaluation of the roofing system be performed by a qualified consultant. Structural Technologies, Inc. was engaged by the Library to provide this evaluation with a written report and recommendations. This report identified numerous active leaks and provided an overall evaluation of the roofing systems, expected life cycle and estimated costs of repairs. One area that was identified as problematic was the roof and window assembly over the main stairwell, the “monitor”, pictured below. There are problems with leaks at the monitor-to-roof interface, the perimeter storefront windows and there are numerous areas of water damage on the interior drywall surfaces.

34

IPRM 3140 Finley Road, Suite F; Downers Grove, IL 60515


Page 2 of 3

The project team agreed to pursue costs associated with correcting all of the active leaks on the roof, including all repairs associated with the monitor. It should be noted that the monitor repairs, window removal and replacement, drywall repairs and painting all occur over the main stairs and measures would need to be undertaken to protect persons and property during the month long period while these repairs take place. The work necessary to accomplish this goal was split into three distinct packages that included: 1. Window Replacement, 2. Roofing Repairs and 3. Drywall Repairs and Scaffolding. A brief summary of each package and IPRM’s recommendations for each is summarized below. 1. Monitor Window Replacement

IPRM and Williams Architects recognized early in the project planning stages that the monitor windows would likely need to be replaced due to the condition of these windows and the numerous attempts to caulk this assembly. We therefore generated “BID ALTERNATE # 5: Remove/Replace Existing Storefront Glazing and Framing in Monitor Area” as part of the of the original bid documents. This alternate was bid as part of the original eight bid packages on 2 February 2017. Mark Industries was the lowest qualified bidder for BID PACKAGE #02 –ALUMINUM-FRAMED ENTRANCES, STOREFRONTS AND GLAZING and provided a cost for Alternate #5 in the amount of $61,289.

Now that the interrelationship between the roofing and window leaks are clearly understood and all consultants agree to the need for replacement, we are recommending that the Library accept pending Alternate #5 from Mark Industries in the amount of $61,289. Upon approval, IPRM will prepare a Change Order to Mark Industries in the amount specified above for execution by Naperville Public Library.

2. Roofing Repairs

Structural Technologies Inc. (STI) was additionally engaged by NPL to provide pre-construction and construction phase services in conjunction with IPRM for the roofing repair project. IPRM and STI generated written specifications, drawings, a Scope of Work, a Project Schedule and other additional contracting requirements for the 2017 Exterior Wall Panel / Roof Maintenance Restoration Project. The bidding documents required a mandatory onsite pre-bid meeting to review the existing roof and proposed repairs, seven pre-qualified contractors were represented at this meeting. The project was publicly bid on behalf of the Library and bids were received and read aloud on 4 April 2017. Only one bid was received by the Library from A-1 Roofing Company in the amount of $59,670 with a cost for Alternate #1 to retrofit the monitor roof in the amount of $45,060. IPRM and STI recognize the quantity of projects being bid in the marketplace, backlog of work for bidding contractors, detailed nature and limited scope of work as the primary reasons for receipt of only one bid. Following receipt of bids, STI conducted a qualification process with A-1 Roofing Company and their Recommendation Letter is attached. IPRM recommends that the Library accepts STI’s

35

IPRM 3140 Finley Road, Suite F; Downers Grove, IL 60515


Page 3 of 3

recommendation and the base bid ($59,670) plus Alternate #1 ($45,060) from A-1 Roofing Company in the amount of $104,730. Upon approval, IPRM will prepare an Agreement between Owner and A-1 Roofing Company in the amount specified above for execution by Naperville Public Library.

3. Drywall Repairs and Scaffolding As roofing gets completed and windows get replaced, the interior drywall surfaces need to be repaired and painted; and as previously noted, measures would need to be undertaken to protect persons and property during the process. IPRM is recommending that a scaffolding system be erected over the main stairs to minimize Library closures, make the necessary drywall repairs, perform the painting operations and provide protection for persons and property. IPRM requested a proposal from the awarded painting contractor Oosterbaan & Sons Company to provide the necessary scaffolding, drywall repairs and painting. IPRM is recommending that the Library accepts the attached proposal from Oosterbaan & Sons Company in the amount of $38,940. Upon approval, IPRM will prepare a Change Order to Oosterbaan & Sons Company for the amount specified above for execution by Naperville Public Library.

Attachments: Structural Technologies Recommendation Letter, Dated 5 April 2017, 1 page Oosterbaan & Sons Company Proposal, dated 9 May 2017, 2 pages

End

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PAINTING & DECORATING CONTRACTORS SINCE 1888

OOSTERBAAN & SONS CO. 2515 W. 147th STREET, POSEN, IL 60469

CHICAGO (773) 468-2460 SUBURBS (708) 371-1020 FAX (708) 371-9991

May 9, 2017

INNOVATIVE PROJECT RESOURCE MANAGEMENT 3140 Finley Road, Suite F Downers Grove, II 60515

Attn: Mr. James Leppert Re: Naperville Public Library / [email protected] Main Stair

Dear Sir:

We hereby propose to furnish insured labor, materials and equipment, to perform the following interior PAINTING and DECORATIG work, at the above-referenced location.

MAIN STAIR AREA

1.) Carefully erect a steel protective canopy / platform that will allow access to the high upper clearstory above the main stair, as well as providing protection for pedestrian traffic when upper window replacement is taking place.

2.) Scrape, patch and repair all water-damaged upper drywall surfaces as necessary. Remove and replace drywall surfaces that are rotted. Tape and sand new gypsum board patches.

3.) Apply (1) full and even coat interior Zero VOC latex flat to upper ceiling surfaces, in color similar to existing.

4.) Apply (2) full and even coats interior Zero VOC low-sheen eggshell to all upper and lower previously painted ceiling, wall, beam and column surfaces, in color selected by owner.

5.) Replace owner supplied light bulbs to misc. ceiling fixtures as requested by owner.

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INNOVATIVE PROJECT RESOURCE MANAGEMENT Attn: Mr. James Leppert

May 9, 2017

The above work shall be completed during regular working hours for the not-to-exceed sum of:

Platform Erection; Use for 28 days; Dismantle $24,860.00 Day Wall Repair Work (48 Hrs. @ $110.00 Per Hr.) . . . $ 5,280.00 Painting Work (80 Hrs. @ $110.00 Per Hr.) $ 8,800.00

$38,940.00

* Scaffold Platform Usage is Limited to Painter and Construction Manager. Scaffold Rental after initial 28 days is subject to extra charges. Gypsum Board replacement / patching allowance is based on visible damaged surfaces, and 50% of the window perimeter ledge. Hourly rates include materials. Work to be completed on a Not-To-Exceed Basis.

Respectfully submitted, OOSTERBAAN & SONS CO.

Brandt Oosterbaan

0 • OOSTERBAAN & SONS CO.

2515 W. 147th STREET • POSEN, IL 60469 • CHICAGO (773) 468-2460 • SUBURBS (708) 371-1020 • FAX (708) 371-9991 39

8. NEW BUSINESS E. Approval of Non-Resident Fee for June 1, 2017 to May 31, 2018

Background The State of Illinois makes a provision for residents living outside the corporate boundaries of a city to purchase library privileges. Through prescribed formulas libraries are required to establish non-resident fees for access to library services. The formulas take into consideration the tax rates levied to support both operating and capital expenses of the library. The State has two formula options. In option #1 the formula calculates the average tax levied on residential library property in the service area and establishes that “average” as a flat fee for all non-residents. Option #2 is the tax-bill method, used at Naperville Public Library since FY92-93. Tax-Bill Method of Calculating the Non-Resident Fee Under the tax-bill method all non-resident homeowners pay the same amount as they would pay if their property were in the library service area – incorporated Naperville. Non-resident homeowners seeking to register for library privileges present their tax bills at the patron registration desks. The assessed valuation from the tax bill is plotted against annually updated charts that reflect current property tax rates by county. Renters are required to provide a recent rent receipt or lease agreement. The rate is calculated at 15% of the monthly rent.

Non-Resident Fee Cards Description FY17 Change FY16 Change FY15

# Households 222

(3.1)% 229 0.9% 227

Revenue $ 41,672

(16.0)% $ 49,636

(0.3)% $ 49,788

Average Cost Per Household $ 187.71

(13.4)% $ 216.75

(1.2)% $ 219.33

Average Cost per Month $ 15.64 $ 18.06 $ 18.28 Current Rates and Recommendation In the chart below, the Board will see a decrease in rate, but still is below the FY07 rate of .2559 for DuPage County.

Rates for Calculating Non-Resident Fees (Rates/$100 assessed valuation)

New % Chg FY17 % Chg FY16 % Chg FY15 Du Page County Library Levy Rate 0.2119 (7.4)% 0.2288 (7.8)% 0.2481 .6% 0.2465 Debt Service Rate 0.0065 (5.8)% 0.0069 (43.0)% 0.0121 33.0% 0.0091 Total Rate 0.2184 (7.3)% 0.2357 (9.4)% 0.2602 1.8% 0.2556 Will County Library Levy Rate 0.2098 (7.4)% 0.2265 (7.8)% 0.2457 .7% 0.2440 Debt Service Rate 0.0065 (5.8)% 0.0069 (43.0)% 0.0121 33.0% 0.0091 Total Rate 0.2163 (7.3)% 0.2334 (9.5)% 0.2578 1.9% 0.2531 The Board is required annually to select the formula and to approve the rates to be applied to non-resident properties for the purposes of establishing non-resident fees. Because it is a more equitable assignment of cost for services for a community like Naperville, staff recommends the continued use of the tax-bill method, using the rates above for each county effective June 1, 2017.

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May 17, 2017 8. NEW BUSINESS F. Policy 120.1 – Budget Procedures Policy 120.1 Budget Procedures outlines the procedures for the development of the library budget. The main suggested change is to eliminate reference to the Povinelli Endowment Fund, section III.C.4. Per the agreement establishing the fund, the capital was transferred into our Gift Fund as part of the 2017 budget. The other suggested change is in section III. E – giving the Executive Director the authority to make transfers between budget lines in amounts up to $20,000, an increase from $10,000, to make this policy consistent with Policy 251 – Purchasing, which gives authority to the Executive Director to authorize purchases up to $20,000 without prior board approval. Staff recommends approval of Policy 120-1 as presented.

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NAPERVILLE PUBLIC LIBRARY Policy No. 120.1

Date Approved: 9/4/85 Page 1 Approved: 2/6/02; Approved: 2/18/04; Approved: 3/15/06; Approved: 3/19/08; Approved: 3/17/10; Approved: 4/18/12.

SUBJECT: BUDGET POLICY AND PROCESS I. PURPOSE

Preparation of the Library’s budget is among the most important duties of the Library Board and the administrative staff. The purpose of this policy is to set forth procedures for the orderly and timely development of the Library’s budget.

II. SCOPE

Property taxes provide over 90% of the Library’s operating budget. Illinois Statutes dictate that the tax levy for municipal libraries must be channeled through the corporate authority. Therefore, the Library’s tax levy request and those capital items that are incorporated into the City’s Capital Improvement Program (CIP) are submitted annually to the City Council for final approval. This process requires the Library to transmit all budget documents to the City for inclusion in the City’s budget materials. However, the Library Board of Trustees is responsible for determining the annual levy request and managing the monies in each of the funds in its jurisdiction. The Budget Policy and Process outlines the various responsibilities, Library funds, and required deadlines involved in the development and management of the budget.

III. PROVISIONS

A. Responsibility: 1. The overall responsibility for the assumptions and timely preparation of materials

and presentations throughout the process rests with the Executive Director. 2. The responsibility for development of the assumptions and preparation of the

fiscal plan belongs to the Executive Team and Finance Manager.

B. Components: The Library will utilize the structure and components established by the City in the construction of its budget materials.

C. Library Funds

1. Operating Fund – This fund supports the Library’s routine operations. It tracks the Library’s annual revenues (comprised primarily of property taxes and revenues generated by the Library through fines and user fees, and investments managed by the City) and expenditures (salaries and benefits, library materials, and all operational support such as supplies, utilities, and facilities costs).

2. Capital Reserve – This fund was established and is maintained by the transfer of unexpended balances from the operating budget. Expenditures from this fund are restricted by State Statute to planned and emergency capital projects. The Library Board reviews the purpose of this fund annually, and details for the planned expenditures are included in the total budget resolution passed by the Board of Trustees at their annual meeting. The Library limits this fund to $250,000 per year for the purposes of minor maintenance and capital projects. Capital projects in excess of what can be supported through the Capital Reserve are submitted to the City for review and approval through their Capital Improvement Plan (CIP)

42

NAPERVILLE PUBLIC LIBRARY Policy No. 120.1

Date Approved: 9/4/85 Page 2 Approved: 2/6/02; Approved: 2/18/04; Approved: 3/15/06; Approved: 3/19/08; Approved: 3/17/10; Approved: 4/18/12.

process. Deviations from this process will be communicated to the City when necessary.

3. Gift/Grant/Memorial Fund – This fund was established to hold contributions of gifts and memorials to the Library. Gifts come from individuals, civic groups, and businesses. This fund also holds all grants with the exception of the Per Capita Grant. Grants run on independent calendars and frequently bridge multiple years. The interest on investments from these gifts is also retained in this account. Undesignated gifts can be held in reserve for major purchases and are not necessarily spent during the current fiscal year.

4. The Povinelli Endowment Fund – The Povinelli Endowment Fund was established to honor the memory of Dick Povinelli through the purchases of books and non-print materials on religion, spirituality, and emotional development. The yearly expenditures cannot exceed the earnings on the principal, plus any undistributed earnings from prior years.

D. Process and Timeline: Preparation of the overall fiscal plan and budget is a

progressive process that involves regular interaction between the Library Board,

Library staff, and City staff, timed to provide necessary information to the City according to their budget calendar, established annually. Illinois Statutes require that the preliminary tax levy must be submitted in December and the final tax levy in April. Beyond these restrictions, processes and timing occur as determined by the City in consultation with Library administration.

E. Changes to Approved Budget: All line items are numbered. Transfers between line

items of $10,000 $20,000 or less can be approved by the Library’s Executive Director. All other transfers shall only be made with the approval of the Library Board.

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May 17, 2017 8. NEW BUSINESS G. Policy 214 – Interlibrary Loan The Naperville Public Library is a member of ILLINET (Illinois Library and Information Network; a requirement for library system membership) and follows the interlibrary loan (ILL) code for the U.S., as adopted by the American Library Association, and the current ILLINET ILL code, as adopted by the Illinois State Library. Policy 214 provides the parameters for interlibrary loan services for Naperville residents and for U.S. libraries wishing to borrow Naperville Public Library materials. The current policy meets our obligations as a member of ILLINET and meets the needs of Naperville residents. After review by staff, no changes are recommended to policy 214. Staff recommends approving policy 214 as presented.

44

NAPERVILLE PUBLIC LIBRARY POLICY NO. 214

SUBJECT: INTERLIBRARY LOAN

Approved: 4/17/02; Approved: 5/1/02; Approved: 5/7/03; Approved: 6/4/03; Approved: 4/21/04; Approved: 9/21/05; Approved: 11/1/05; Approved: 9/19/07; Approved: 4/15/09; Approved: 4/21/10; Approved: 4/20/11; Approved: 4/17/13; Approved: 4/15/15

I. PURPOSE Interlibrary Loan (ILL) is a method of resource sharing in which library materials are made available from one library to another where libraries are not under the same administration. The purpose of this policy is to define the parameters within which Interlibrary Loan service is provided to Naperville cardholders and extended to U.S. libraries which ask to borrow Naperville Public Library materials on behalf of their patrons.

II. SCOPE As a member of ILLINET (Illinois Library and Information Network), the Naperville Public Library follows both the current ILL code for the U.S., adopted by the American Library Association, and the current ILLINET ILL code, adopted by the Illinois State Library. This policy pertains to all lending and borrowing activities conducted by the ILL staff of the Naperville Public Library.

III. PROVISIONS A. Materials Borrowed From Other Libraries

1. Materials available for request from other libraries include single books, audio visual materials, microforms, copies of periodical articles, photocopies of one to 50 pages from a reference book, as permitted by copyright provisions for such materials, or printouts from an electronic database provided that these items are not owned by the Naperville Public Library.

2. Staff will not request: items cataloged as reference material, downloadable items, entire periodicals, materials with prohibitive replacement costs, items that are on order, or board books. Items owned by the Naperville Public Library or available through partnerships with other libraries will not be requested through ILL.

B. Materials Loaned to Other Libraries. 1. Materials available for loan to other libraries include single books, audio

visual materials, photocopies of periodical articles, printout copies from microfilm, photocopies of one to 50 pages from a reference book, as permitted by copyright provisions for such materials, and printouts from an electronic database.

2. Materials not available for loans include downloadable materials, actual microfilm, items cataloged as reference materials, entire periodicals, materials with prohibitive replacement costs, or board books.

C. Loan Period The circulation period for Interlibrary Loan materials is based on the loan period extended by the lending library not to exceed four weeks. This loan period pertains to both items loaned and items borrowed. Items borrowed for Naperville Public Library cardholders may not be renewed.

D. Limits and Fees

45

NAPERVILLE PUBLIC LIBRARY POLICY NO. 214

SUBJECT: INTERLIBRARY LOAN Page 2

Approved: 4/17/02; Approved: 5/1/02; Approved: 5/7/03; Approved: 6/4/03; Approved: 4/21/04; Approved: 9/21/05; Approved: 11/1/05; Approved: 9/19/07; Approved: 4/15/09; Approved: 4/21/10; Approved: 4/20/11; Approved: 4/17/13; Approved: 4/15/15

1. There is no overall limit on the number of ILL requests that any one customer may submit. Items requested by an individual customer will be processed in the order received.

2. Materials will be borrowed from and loaned to libraries in the United States. When borrowing, materials are always requested first from lenders who provide the materials at no cost. When a free source is not located, customers are charged a $5.00 shipping fee in addition to any fees specified by the lending library. Permission will be obtained from the customer before the request for any item with an associated fee is submitted.

E. User Responsibilities and Rights 1. In order to be eligible to borrow an item through the Interlibrary Loan process,

a customer must have a valid Naperville Public Library card. 2. Overdue Materials

a. Customers are to return borrowed items by the due date which is found on the label affixed to each item. Customers returning borrowed items after the due date will be assessed a fine of $1.00 per day per item.

b. The maximum fine due shall be the value of the item plus any applicable fees, as determined by the lending library.

c. Customers are expected to return items in the same condition as received. Customers may be billed an amount named by the lending library if materials are returned damaged or if the item is lost. Customer-purchased replacement items will not be accepted. If an item that has been reported lost is returned by a Naperville Public Library cardholder, the lending library will determine if a refund will be issued.

d. If an item loaned to another library is reported lost, NPL will charge the replacement value of the item to the borrowing library. If an NPL item reported lost is found by the borrower within sixty days after payment, upon return of the material in good condition to NPL, a full refund will be made to the borrower.

e. Customers are to pick up materials obtained through Interlibrary Loan before the due date. Customers may be assessed a $5.00 charge for each borrowed Interlibrary Loan item they do not pick up before the due date.

f. Interlibrary Loan requests may be cancelled by Interlibrary Loan staff at a customer’s request before the request has been shipped by the lender. A request cannot be cancelled after it has been shipped by the lender.

g. All paperwork and/or labels that accompany ILL materials at checkout must be returned with the item.

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**notice** - naperville-lib.org · 17/05/2017 · rothenfluh distributed an analysis to the board...

Documents

notice - naperville-lib.org · 17/05/2017 · rothenfluh distributed an analysis to the board...