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NOTICE INVITING TENDER – RATE CONTRACT (E-Procurement mode)

Indian Institute of Science Education and Research, Berhampur invites online bid (e-tender)in

single bid system for Annual Rate Contract for Chemicals,Plastic wares, Glasswares and Labwares, fromthe list of Manufacturersplaced at Annexure 1.

2. The potential bidders are required to visit the website https://www.tenderwizard.com/IISERBPfor down loading and submission of

tender.Allquotationshouldbesubmittedinthehttps://www.tenderwizard.com/IISERBPonly.

2. Eligibility Criteria

a) The Bidder’s Firm should have existence for minimum period of 5 years. (Copy of Certificate

of Incorporation/ Registration Certificate of the Firm to be submitted).

b) Copy of the PAN card / GST of the firm.

c) Copy of the IEC Code certificate (if applicable).

d) The Bidder must not be blacklisted/suspended or any service related dispute with any organization/ GovtOrganization in India or outside. A declaration to that affect has to be given as per attached format at Annexure -II.

SECTION 1-BID SCHEDULE

Tender Reference Number and Date IISERBpr/S&P/2019-20/08dt.25.04.2019

Brief Description of the Tender Annual Rate Contract for the supply of Chemicals, Lab wares & Glass wares and Plastics ware

Type of Tender Rate Contract

Cost of Tender Document including NIL

Our web site address for downloading the Tender document

The tender document should be downloaded from our website www.IISER Berhampur.edu

Earnest Money Deposit (Refundable) should be deposited through SBI I-Collect only, through the web link : https://www.onlinesbi.com/prelogin/icollecthome.htm?corpID=644974

Last Date and Time for receipt of tender

16 May 2019 at 3.00 P.M

Mode of submission of Tender Online through Tender Wizard https://www.tenderwizard.com/IISERBP

Due Date, time & venue Opening of Tender

16 May 2019 at 3.30 P.M

Date and time of opening of Price bids

After evaluation of technical bids, the date, time and place of opening of the Price bid will be intimated to technically qualified bidders.

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e) Client Details- The Bidder should have 2 or more Rate Contracts with the CSIR Labs / ICMRLabs / ICAR Labs / IIT Labs/NIT Labs / Central Universities / DRDO /CFTI/ Govt. Organizationin the past three years for the similar items. Copies of such rate contracts must be enclosed with the Offer.

f) The Bidder should have a Annual Business turnover of Rupees 10 Lakh or more for the last 3

financial years (2015-16, 2016-17 & 2017-18) and shall enclose the audited balance sheet for proof of the same.

g) The Bidder should have filed ITR for the last two financial years i.e., FY 2016-17and 2017-

18(Copy of the ITRs and filed acknowledgement to be submitted).

h) If the Bidder is a Local Distributor/dealer/Stockiest, it is mandatory to attach authorization certificate along with the bid.

i) Acceptance of Terms and Conditions-Annexure III.

j) The bidders should have to give an undertaking regarding Fall clause with the Director,

IISER Berhampur as per Annexure IV.

k) Quotation will be accepted only from manufacturers of branded items. If they are not in a position to quote, they authorize only one exclusive agent who may quote along with authorization. The authorization certificate format should be enclosed as per Annexure "V" failing which the quotation will be summarily rejected.

3. Requirement for Vendors for uploading online tender.

P.C. Connected with internet

Registration with portal www.tenderwizard.com/IISERBP

Class-III Digital signature certificate in the name of the company of the vendor is mandatory (in the name of the company who will be submitting the EMD & general information), this may be obtained by calling our helpdesk (09073677150 and 9674758726).Bids will not be recorded without Digital signature Certificate.

Bidders will have to pay Tender Processing fee (Amount as per work order including GST)

(Non- Refundable) through e-payment in favour of M/S ITI Ltd.

Note: Please check the Digital Signature Certificate. For more details bidders may visit e-tendering portal and download the help manuals uploaded in the website.

Any queries relating to the process of online bid submission or queries relating to Tenderwizard can be clarified tender wizard Helpdesk. The contact numbers for the helpdesk are:-

Mr. BabuPriyabrata Mob: 08249111837 Email: helpline2tenderwizard@gmail.com Ms. SaswatiMajumder Mob: 09674758722 Email: helplinetenderwizard@gmail.com Help Desk No: 09073677150/09073677151/09073677152

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TERMS AND CONDITIONS FOR SUBMISSION OF QUOTATION

1. Quotations will be accepted only from manufacturers or they may authorize only one

exclusive agent against Tender Enquiry No IISERBpr/S&P/2019-20/08dt.25/04/2019, who

may quote along with authorization valid as on date of submission of bids. Authorized Agent

quoting for the supply should attach

authorizationfromthemanufacturers,failingwhichthequotationwillbe summarilyrejected.

2. The bid is to be submittedon-line on Tender wizard portal. The Product Catalogue / CDs/

Price List/ Declaration regarding Clean track, Acceptance of tender terms and Conditions, under

taking for fall clause are to be submitted manually /Post Courier at the following address for our

record on or before 16 May 2019.

The Director for Acting Stores & Purchase Officer Transit Campus, Govt. ITI Building

Engineering School Road, Berhampur, Dist - Ganjam Odisha – 760010

3. The Rate Contract will be valid for a minimum period of one year. The Prices offered shall

be valid for a period of One year from 01 July2019 to 30 June

2020,therewillbenoadditionalchargesforDelivery.TheDeliverywillbeFOR on Free of Cost basis.

The companies which cannot provide validity of rates for One Year and price list need notto

apply.

4. The Bid must accompany details of EMD of Rs. 25,000/- (Rupees Twenty Five thousand Only) EMD should be deposited through SBI I-Collect only, through the web link : https://www.onlinesbi.com/prelogin/icollecthome.htm?corpID=644974. 5. The period of rate contract will be for one year. However, in special casereserves the right

to extend or curtail the period of RateContract.

6. The Bids should be complete in all respects and should be dulysigned.

Incomplete and unsigned bids will not beconsidered.

7. There shall be no change in price structure during the currency of contract except of the

statutory levies which are made applicable by the Govt. through notifications and regulations.

However, the Bidder will pass on the advantage to in case of downward price movement during

the Contractperiod.

8. List of Other Similar Organizations where similar supplies have been madeand having a

Rate Contract may besubmitted.

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9. Prices charged for the stores supplied under Rate Contract should under no event be

higher than lowest prices at which the party sells the items toany other organization during

the period ofcontract.

10. The rate contract will be guided by “FallClause”. “if the rate contract holder reduces its price or sells or even offers to sell the rate contracted goods following conditions of sale similar to those of the rate contract, at a price lower than the rate contract price, to any person or organization during the currency of the rate contract, the rate contract price will be automatically reduced with effect from the date for all the subsequent supplies under the rate contract and the rate contract amended

accordingly,”

11. Delivery within a period of 20 days of receipt of the Purchase Order either directly or through

dealer. (No deviation will be accepted in this regard). Earlier delivery by the supplier is preferred. If the ordered material is not supplied in the above mentioned period, then the IISER BERHAMPUR reserves the right to cancel the order/not accepts the ordered materials.

12. If the supplier fails to deliver the material within the delivery period as specified, IISER BERHAMPUR mayprocure goods or services similar to those undelivered upon such terms and in such manner as it deems appropriate from any other firm and the supplier will be liable to the purchase for any excess cost. The supplier will be liable to the IISER BERHAMPUR for any excess costs incurred for procurement of goods or services not delivered in time.

13. The items, so supplied will have to be of high quality and grade and in the inspection/test if theseare found to be of inferior quality, the same are to be replaced by supplier at their cost within the stipulated period, failing which the Rate Contract of the firm may be cancelled. Delayed supply/non- compliance of complete order may also lead to cancellation of Contract.

14. LIQUIDATED DAMAGES: The date of delivery should be strictly adhered to; otherwise the IISER BERHAMPUR reserves the right not to accept the delivery in part or full. The liquidated damages @0.5% per weeksubject to a maximum of 5% of the value of the order can be imposed.

15. Warranty – The tenderer shall be fully responsible for the manufacturer warranty in respect of quality and workmanship of the materials covered in the Rate Contract. In case of any defects found at the time of use, the supplier will provide free replacement or refund the amount charged for that item.

16. Payment Terms – Our Payment terms are normally within 30 days of receipt and

acceptance of goods at IISER Berhampur. Payment will be made by NEFT. No Advance

Payment will be made under anycircumstances.

17. Relevant Certificates for purpose of availing Custom Duty and GST exemption in terms of

Notfn. No 51/96 Customs dt 23.07.1996, Notfn. No. 47/2017 Integrated

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Tax(Rate)dt14.11.2017andNotfnNo.45/2017–CentralTax(Rate)dt14.112017, as amended from

time totime.

18. IISER Berhampur is entitled to place orders up to the last day of the validity of the rate

contract and, though supplies against such purchase orders will be effected beyond the validity

period of the rate contract, all such supplieswill be guided by the terms and conditions of the

ratecontract.

19. IISER Berhampur will not be liable for any obligation or supplies made unless the

Official Purchase Order has been placed by the PurchaseDepartment.

20. The firms are entitled to withdraw/cancel the rate contract by serving one-month

notice on each other. However, once a purchase order is placed on the supplier for supply of

a definite quantity in terms of the rate contract during the validity of the rate contract, that

purchase orderbecomesa valid and binding contract.

21. IISER Berhampur does not guarantee or assure of any quantum of business during the

contract period. The order will be issued only if the requirement of such items arise in

theInstitute.

22. All disputes of any kind arising out in connection with the executing the order shall be

referred by either party (IISER, Berhampur the bidder) after issuance of30days’ notice in writing to

the other party clearly mentioning the nature of dispute to a single arbitrator acceptable to both

the parties. The venue for arbitration shall be IISER, Berhampur, India. The jurisdiction of the

courts shall be Berhampur, Odisha,India.

23. The Director, does not bind to accept the lowest quotationand reserves the right to himself,

to reject or partly accept any or all the quotations received without assigning anyreason.

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TECHNO-COMMERCIAL BID

E-Tender Enquiry No.IISERBpr/S&P/2019-20/08dated 25Apr, 2019

Rate contract for supply of Lab Chemicals/Glasswares/Plasticwares

1. Name of Tendering Company with Registration No. &Date issued by appropriate authorities (Please enclose copy of certificate of registration)

2. Items /materials for which rate contract desired / applied for

Category Manufacturers

(a) General Laboratory Chemicals

(b) Glassware items

(c) Plastic ware items

2. Do you possess trade license issued by Competent Authorities in India? If so, please enclose a copy.

3. Name of Proprietor / Director

4. Furnish following particulars of the Registered Office a. Complete Postal Address

b. Telephone No.

c. Fax. No.

d. E-Mail Address

5. Furnish following particulars of the Local Branch Office.(if any) a. Complete Postal Address

b. Telephone No.

c. Fax. No.

d. E-Mail Address

6. PAN No. (Attach Attested Copy)

7. TIN No. (Attach Attested Copy)

8. If Manufacturer – Pl. attach the certificate of RegistrationIf Authorized Dealer / Distributer – Pl. attach relevant authorization certificate.

9. Give details of having 3 or more rate contracts with IISERs/IITs/NITs/CSIR/ ICMR/DRDO/Central Universities in the past three years (upload copies for reference)

Name of the Organization Description Year

a)

b)

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c)

d)

10. Financial turnover for the last three financial Years. (Please attach copy of certificate by Chartered Accountant in original)

Financial Year Amount ( ` In Lakhs ) Remarks, if any

(Attach separate sheet if space provided is insufficient)

11 The agency should not have been black listed or banned by any Govt. Department, Government Organization, PSU, University, Autonomous Institute etc. .A declaration of clean track is to be enclosed / uploaded with techno-commercial bid as per attached format.

12 Are you an ISO certified manufacturer? If so, please attach a copy of the certificate.

13 Whether latest printed original price list/brochure by manufacturer is uploaded and hard copy of the same forwarded to on given postal address

14 A declaration of acceptance of terms and conditions is to be enclosed / uploaded with the techno commercial bid as per attached format.

14 Bank details payment

(a) Name of the account

(b) Bank A/c No.

(c) Bank Name

(d) IFSC Code

(e) PAN Number

(f) GST Number

Other details

15 EMD Details, if exempted please upload relevant certificate.

16. Any other information vital for entering into Rate Contract

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E-Tender Enquiry No.IISERBpr/S&P/2019-20/ 08dated 25Apr 2019

Rate contract for supply of Lab Chemicals/Glassware/Plasticware/Labwareetc..

Price Bid

Name & Address of the Tenderer / Bidder: __________________________________________ _______________________________________________________________________________

Sl.No. Brand / Manufacturer (from given list in Tender document only)

Description Discount Offered in %

Special Discount / Dealer Discount of any in %

Total Discount Offered in % (C+D)

(A) (B) (C) (D) (E)

1 Chemicals

2 Solvents

3 Fine Chemicals

4 Amino Acids

5 Hetero Cyclic Compounds

6 Bio Chemicals

7 Primers (Bio Chemicals)

8 Kits

9 General Lab ware

10 Plastic ware

11 Glassware

12 Filter Paper

13 Syringe Filters

14 Filtration Accessories

Note : GST Extra as applicable

Date: Name:

Seal: Signature:

Note :

1) FOR DIFFERENT BRANDS OR MAKE PLEASE SUBMIT DIFFERENT PRICE SCHEDULES.

(ONE PRICE SCHEDULE FOR EACH BRAND)

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LIST OFMANUFACTURERS Name of the Manufacturer Category

Sigma Aldrich Chemicals/ Biochemicals/ Labware /Solvents (LR/AR/HPLC)

Borosil Glassware/ General Labware

Tarsons Plasticware/ General Labware

SD Fine Chemicals Chemicals/ Solvents (LR/AR/HPLC)

Loba Chemicals Chemicals

SRL Chemicals/ Solvents (LR/AR/HPLC)

Spectrochem Chemicals

Rankem Chemicals/ Solvents (LR/AR/HPLC)

TCI Chemicals Chemicals

Alfa Aesar and Acros Chemicals

FINAR Chemicals

Roche Chemicals

Himedia Laboratories Chemicals, Biochemicals, kits, Filter Paper, plasticware

Thermofisher Scientific Glassware, Plasticware, labware, Filter Paper etc.

Fisher Glassware Glassware

Fisher Chemicals Chemicals

Glassco Laboratory Glassware

Avantor/ Vwr Chemicals

Merck India Chemicals/ Solvents (LR/AR/HPLC)

Merck Germany Chemicals/ Solvents (LR/AR/HPLC)

JSGW Glassware

Riviera( Duran) Glassware

CDH- Central Drug House Chemicals

Eppendorf Plasticware

Ventec Glassware

Tensil Glassware

Otto Chemie General Labware

Acros organics Chemicals/ Solvents (LR/AR/HPLC)

Fluka Chemicals/ Solvents (LR/AR/HPLC)

Arora matthey Chemicals

Honeywell Chemicals/ Solvents (LR/AR/HPLC)

Avra chemicals Fine Chemicals/ Solvents (LR)

Dr. Jagath Reddy's Heterocyclics Amino acids/Heterocyclic compounds

Sisco Research Lboratories Chemicals/ Solvents (LR/AR/HPLC)

Eppendorf Plasticwares

Sartorious Filter Paper/Syringe Filters, Filteration Products

Whatman Filter paper / Filtration Accessories

Genie Biochemicals& Kits

GCC Biotech Biochemicals& Kits

Promega Biochemicals& Kits

Medox Biotech Biochemicals& Kits

Axygen Scientific Plasticwares

Genaxy Scientific Pvt. Ltd. Plasticwares

Millipore Filter paper / Filtration Accessories

New England Biolabs Chemicals/ Biochemicals

Integrated DNA Technologies, Inc. (IDT) Primers (Biochemicals)

Corning Glasswares and Plasticwares

QIAGEN Chemicals, Biochemicals& Kits

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Annexure -II

DECLARATION REGARDING CLEAN TRACK (Declaration of Clean Track Record (On Company / Firm’s Letterhead)

To, Date : The Director Indian Institute of Science Education and Research, Berhampur Govt. ITI Campus, Engineering School Road Berhampur, Odisha – 760010 Sir,

Ref: Sub Tender Ref No for Annual Rate Contract for the Supply of Chemicals, Glasswares and lab wares for the year 2019-2020.

I/We carefully gone through the Terms & Conditions contained in the above referred

tender. I/We hereby declare that my Company/Firm is not currently debarred / black listed by any Government/Semi Government Organizations/ Institutions in India or abroad. I /We further certify that I’m competent officer in my Company / Firm to make this declaration.

Or

I/we declare the following

Sl. No. Country in which the company is debarred / blacklisted / case is pending

Black listed / debarred by Government / Semi Government Organizations / Institutions

Reason Since when and for how long

(NOTE: In case the Company / firm was blacklisted previously, please provide the details regarding Period for which the company / firm was blacklisted and the reason/s for the same) Yours faithfully, (Signature of the Bidder) Printed Name Designation Office Seal

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Annexure – II

DECLARATION OF ACCEPTANCE OF TERMS AND CONDITIONS

To, Date : The Director Indian Institute of Science Education and Research, Berhampur Govt. ITI Campus, Engineering School Road Berhampur, Odisha – 760010 Ref: Sub Tender Ref No for Annual Rate Contract for the Supply of Chemicals, Glassware’s and Labwares for the year 2018-2019. Sir,

I've carefully gone through the Terms & Conditions as mentioned in the above referred Tender document. I declare that all the provisions of this Tender are acceptable to my company. I further certify that I'm an authorized signatory of my company and I am, therefore, competent to make this declaration.

Yours faithfully, (Signature of the Bidder) Printed Name Designation Office Seal

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Annexure -III UNDERTAKING

(On Company / firm's Letterhead)

We hereby declare that all the particulars given in this bid document are true and complete to the best of our knowledge and belief and we will produce all the relevant documents promptly, if necessary or as and when asked for by IISER Berhampur. We understand that information provided by us will serve as prequalification Criteria for enlistment on ANNUAL RATE CONTRACT and in the event of any information being found false or incorrect or ineligibility being detected even after the approval of Rate Contract you contract may be cancelled and all your claims may be forfeited by the IISER Berhampur. We have read and understood all the terms and conditions of rate contract tender document and we fully agree to it. 2. We also declare that we will not sell our products at a lesser price to other parties than those given to you and in the event of happening of such situation, we will be bound to refund the difference and our enlistment may be cancelled at the discretion of IISER Berhampur. We also undertake that all the terms and such as Product Range, Price, Discount, Delivery/other charges, Terms of payment and also the name/s of the Dealer/Distributor will remain unchanged during the period and no alteration will be done without your official approval. However, we will Promptly change our distributor / supplier if a request/complaint is received from your end with regard to this effect due to any reason. (Signature of the Bidder) Printed Name Designation Seal &Date : Business Address Signature with Seal of the Bidder Date: Place: Note: This letter of authority should be on the letterhead of the quoting firm and should be signed by a person competent and having the power of attorney to bind the same.

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Annexure - IV

FALL CLAUSE NOTICE CERTIFICATE

This is to certify that we have offered the maximum possible discount to you in our Quotation No. ________________ dated _______ . The prices charged for the stores supplied under Rate Contract should under no event be higher than lowest prices at which the party sells the items of identical description to any other Govt. organisation/PSU’s/Autonomous bodies/Pvt. Organisations during the period of contract failing which the “FALL CLAUSE” will be applicable. In case, if the price charged by our firm is more, IISER Berhampur will have the right to recover the excess charged amount from the subsequent/unpaid bill of the supplier. Seal and Signature of the tenderer Note: This letter of authority should be on the letterhead of the quoting firm and should be signed by a person competent and having the power of attorney to bind the same.

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ANNEXURE “V”

MANUFACTURERS' AUTHORIZATION FORM

Dated __________

The Director, IISER Berhampur, Transit Campus, Govt. ITI Building Engineering College Road, Berhampur Ganjam - District Odisha – 760010 Dear Sir: Tender Ref. No. No. _____________________ We who are established and reputable manufacturers of having factories at (address of factory) do hereby authorize M/s (Name and address of Agent) to submit a bid, negotiate and receive the order from you against your tender for the Rate Contract. No company or firm or individual other than M/s is authorized to bid, and conclude the Rate Contract in regard to this business. We hereby inform you that we have not been blacklisted by any Government organization/ department /Central Government/State Government funded autonomous bodies. We hereby extend our full guarantee and warranty as per the tender conditions for the goods and services offered by the above firm. Yours faithfully, (Name) (Name of manufacturers) Note: This letter of authority should be on the letterhead of the manufacturer and should be signed by a person competent and having the power of attorney to bind the manufacturer.