OFFER & HOLDING DEPOSIT

Before we put your offer to the Landlord, you will be

required to pay a holding deposit. This will consist of ONE

WEEK’S RENT together with a tenant reference/assessment

fee of £100.00 per person (if required, one guarantor

reference is carried out free with each further reference at

£100.00 each). Paying a deposit is the first step to securing

your new home (subject to contract and reliant on us

receiving satisfactory references).

The holding deposit or assessment fees are NON-

REFUNDABLE and will be forfeited, should any applicant

decide to withdraw from proceeding with the tenancy for

any reason, not complete the reference/assessment form

within 24 hours of this form being signed, not meet the

minimum referencing criteria set by Let Alliance, provide

inaccurate information on the reference/assessment form,

change the commencement date of, or the term of the

tenancy or deviate from the terms stated on the offer

confirmation in any way.

However should the Landlord decline your offer; the

holding deposit (which includes the tenant assessment fee)

will be refunded in full as soon as administratively possible.

To avoid any doubt, if your offer is being made subject to

any conditions, please state these clearly on this form

before paying any money. The Landlord reserves the right

to decline requests made after your offer has been agreed

(subject to contract and references).

If you are a smoker or have a pet, please be advised that

unless this is disclosed prior to your offer being made, you

are likely to forfeit your deposit.

OFFER ACCEPTANCE (subject to contract and references)

Once the terms of your offer have been accepted by the

Landlord, we will carry out the tenant assessment and

offset one week rent, paid as part of the holding deposit,

against the first month’s rent.

TENANT ASSESSMENT

To be considered a suitable tenant, you need to meet

some basic requirements. These will vary depending on

your circumstances and some landlords may ask for

additional information and guarantors may be required.

Credit searches should not show any adverse

credit history.

Satisfactory landlord’s reference (if applicable)

You must be employed with your gross annual

income confirmed as at least 2.5 times the annual

rent. If it is a joint application, this ratio will apply to

joint income.

You must be able to provide proof of your current

address and Photo ID or other documentary

evidence of your right to enter the UK. Ideally this

would be a UK Driving Licence and a valid

passport. For a full list of acceptable documents,

please ask your lettings negotiator.

Depending on your personal circumstances (i.e. contract

workers, those who are self employed or directors of a

limited company) there may be further requirements. Your

letting negotiator will go through these at the time you

make your application. For more information please visit

www.letalliance.co.uk

ACCEPTANCE

Upon acceptance of your references, you will be

expected to sign our standard tenancy agreement; your

lettings negotiator will be able to explain any clauses you

have a query about. A copy of our draft tenancy

agreement is attached to this document. Should you (the

tenant) wish to make any changes to our standard

tenancy agreement, or provide your own agreement,

Martyn Gerrard reserves the right to charge an

administration charge of up to £300+VAT for reviewing the

document. There is no fee charged to sign our standard

agreement.

We strongly advise you and the Landlord to sign the

contracts as soon as possible, as until then; your tenancy is

not secured. On signing of the tenancy agreement you

would be required to pay the outstanding balance of

funds as listed in this document. This amount will be equal

to the first months’ rent, minus rent already received,

together with the dilapidations deposit (which is normally

made up of six weeks rent).

TENANCY DEPOSIT PROTECTION

The deposit will be protected with one of the approved

Tenancy Deposit Schemes. For more information please

speak to your lettings negotiator and refer to the tenancy

agreement.

IMPORTANT INFORMATION REGARDING YOUR TENANCY

We highly recommend that the tenant takes out adequate

contents insurance to cover their own and the landlord’s

possessions. This is not a compulsory requirement; however,

it may protect your deposit in cases of accidental

damage.

It is the responsibility of the tenant(s) to arrange for Water,

Gas, Electricity, Telephone and Council Tax to be

transferred into their name at the commencement of the

tenancy the supplier must not be changed without the

express prior written permission of the landlord, which will

not be unreasonably withheld; doing so may incur an

administration charge.

We recommend that an Inventory is prepared on

commencement of the tenancy, by an independent

inventory company, noting the contents and their

condition. This will help protect your dilapidation deposit.

The cost of this will be borne by the Landlord; the Tenant/s

will be liable to bear the cost of the Check-out, at the end

of the Tenancy. The cost of this will vary between £140 and

£190 depending on the size of the property. You will be

asked to sign the inventory and return it to the

Landlord/Agent noting any inaccuracies within 10 days of

your move in. Failure to do so will confirm acceptance of

the independent inventory clerk’s notes as accurate.

If any breakage or damage are noted at the time of the

checking-out report / final inspection; or the property be

left in an unsatisfactory condition, deductions may be

made from the dilapidation deposit (excluding fair wear

and tear). The property should be left in as good a state as

you found it in and the Landlord’s furniture and fixtures and

fittings, etc, must be left in the same room as noted on the

inventory.

Unless we are managing your property, any problems

relating to the maintenance at the property should be

reported to your Landlord/s directly. You must therefore

contact your Landlord as soon as possible, should any

issues arise. Contact numbers will be provided on request

at the commencement of the tenancy, or will be noted in

the Tenancy agreement.

Where Martyn Gerrard are managing your property, you

will be supplied with the number of your dedicated

property manager, who you should contact about any

maintenance issues. The Landlord will require us to carry

out periodic inspections; we will of course contact you to

arrange a convenient time, although we will be allowed

access if necessary with keys, if contact cannot be made,

or in the case of an emergency.

Should the Tenant(s) propose a change of one or more

occupants during the tenancy there will be a charge of

£250.00 plus VAT for each new occupant payable by the

Tenant(s) to the Agent to supervise the change of

occupant(s). This application will be subject to references

and consent from the Landlord.

Non Optional Fees

Where there is an option to terminate the contract early,

this option would be subject to a penalty fee which shall

not exceed 12% of the remaining rent.

£100 per tenant reference fees

£140 – £190 inventory check-out fee

£0 Contract Fees

£0 Administration Fees

£0 Renewal Fees

STATEMENT OF FUNDS REQUIRED

One weeks rent £

Reference / Tenant Assessment Fee £

Total up front balance required as

HOLDING DEPOSIT

£

6 week dilapidation deposit

£

First month’s rent (minus rent already

paid as part of the holding deposit)

£

BALANCE DUE

(prior to commencement of tenancy)

£

CONFIRMATION OF OFFER

I accept Martyn Gerrard E/A terms, as noted in this

document and would like to make an offer “subject to

contract” to rent the property on the following terms:

Property Address:

Tenancy start date:

Rent (per calendar month):

Term (in months):

No. of occupants:

Pets: Y/N

Smokers: Y/N

Additional Information:

I confirm that I have received a draft copy of the standard

tenancy agreement and a copy of the energy

performance certificate.

Name:

Signed:

Date: