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North Eastern Electricity Supply Company of Odisha Limited (NESCO) Western Electricity Supply Company of Odisha Limited (WESCO) Southern Electricity Supply Company of Odisha Limited (SOUTHCO)

Registered Office: N1/22, IRC Village, Nayapalli, Bhubaneswar, Odisha – 751 015

Ph. No. 0674-2558737, Fax: 0674 – 2558343.

Tender notification for Implementation of Pre-Paid Metering System for selected Single phase and Three phase consumers of Distribution Companies WESCO, NESCO & SOUTHCO in Odisha. TENDER NOTICE No. DISCOM/Prepaid Meter / 37 Date.19.03.2013 1. DATE OF OPENING OF

TECHNO COMMERCIAL BID: 18.04.2013 2. TIME: 3.30 P.M. 3. PLACE: Registered Office of WESCO, NESCO & SOUTHCO,

N. 1/22, IRC Village, Nayapalli, Bhubaneswsar-751015. Ph: 0674-2550043, Fax: 0674-2558343

N.B: According to the feedback,or otherwise there may be amendment made in the bid documents. You are requested to kindly keep on checking the website regularly for any amendment /corrigendum in the bid till the date of submission of the bid. No further information or corrigendum would be published in the news paper.

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North Eastern Electricity Supply Company of Odisha Limited (NESCO) Western Electricity Supply Company of Odisha Limited (WESCO)

Southern Electricity Supply Company of Odisha Limited (SOUTHCO) REGISTERED OFFICE:

N1/22, IRC Village, Nayapalli, Bhubaneswar, Odisha – 751 015 Ph.No. 0674-2558737, Fax: 0674 – 2558343.

****************************************************************** TENDER NOTICE No. DISCOM/Prepaid Meter / 37 Date.19.03.2013 Scope of work : Implementation of Pre-Paid Metering System for selected Single phase and Three phase consumers of Distribution Companies WESCO , NESCO & SOUTHCO in Odisha.

CONTENTS

SECTION NO. DESCRIPTION PAGE NO.

TENDER NOTICE 3-4

SECTIOIN-I INVITATION FOR BIDDERS 5-9

SECTIION – II INSTRUCTION TO BIDDERS 10-25

SECTON-III GENERAL TERMS & CONDITIOINS OF CONTRACT (GTCC)

26-36

SECTIOIN-IV TECHNICAL SPECIFICATIONS 37-63

SECTION-V ANNEXURES 64-97

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North Eastern Electricity Supply Company of Odisha Limited (NESCO) Western Electricity Supply Company of Odisha Limited (WESCO)

Southern Electricity Supply Company of Odisha Limited (SOUTHCO) REGISTERED OFFICE:

N1/22, IRC Village, Nayapalli, Bhubaneswar, Odisha – 751 015 Ph.No. 0674-2558737, Fax: 0674 – 2558343.

****************************************************************** TENDER NOTICE

TENDER NOTICE No. DISCOM/Prepaid Meter / 37 Date.19.03.2013 For and on behalf of the Western Electricity Supply Company of Odisha Ltd. (WESCO), North Eastern Electricity Supply Company of Odisha Ltd.(NESCO) and Southern Electricity Supply Company of Odisha Ltd. (SOUTHCO) collectively called as “DISCOMs”, sealed tenders are invited in duplicate on two part bidding system from the eligible bidders, who comply to the terms and conditions for the Implementation of Pre-Paid Metering System for its selected single phase and three phase consumers.

The tender document can be obtained at the above address on payment of the

cost of Tender Paper indicated below in shape of Account Payee Bank Draft drawn on

any Scheduled Bank in favour of the North Eastern Electricity Supply Company of Odisha Ltd. payable at Bhubaneswar. The cost of tender paper is non-refundable.

The intending bidders can also download the tender document from DISCOM’s

website; www.odishadiscoms.com, www.wescoodisha.com. www.nescoodisha.com or

www.southcoodisha.com. In such a case, the bidder has to furnish an Account Payee

Bank Draft drawn on any Scheduled Bank in favour of the North Eastern Electricity Supply Company of Odisha Ltd., payable at Bhubaneswar for the indicated amount

towards the cost of the Tender Document along with the bid, failing which the bid will

be rejected out rightly. The Cost of Tender document shall be fully exempted for the local SSI Units located in the State of Odisha having valid registration in D.I.C/NSIC on the date of submission of the tender. The same is also applicable for Consortium of local SSI Units. In the event of any specified date for the sale,

submission or opening of bids being declared as holiday for DISCOMs, the bids will be

sold/received/opened up at the appointed time on the next working day. DISCOMs also

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reserves the right to accept or reject any or all the tenders without assigning any

reason thereof, if the situation so warrants.

SCOPE Initially, Discoms planned to cover all the State Govt. and PSU consumers

Discom-wise number of Single phase and three phase State Govt. and PSU consumers are as under: Sl.No.

Particular Unit WESCO NESCO SOUTHCO Total

1 Single phase No. 2718 3728 2329 8775

2 Three Phase No. 2307 2037 4726 9340

Total 5025 5765 6055 18115

NB: i) The above figures are tentative and may undergo change on actual survey or

with the span of time.

ii) The consumers are scattered across the DISCOM area. Detail are given in Annexure-X(A),X(B),X(C) BIDDER PARTICIPATION. The Bidder may bid for individual DISCOM or Multiple DISCOMs provided bid is given for entire Scope of work of DISCOM(s). Bid for part/ fraction of work of any DISCOM would not be allowed and bid will be rejected. TIME SCHEDULES:- 1 Last Date & Time for selling of tender papers

18.04.2013 upto11AM

2. Pre bid Meeting 08.04.13 at 3.30PM

2 Last Date & Time for submission of Tender

18.04.2013 upto 1 PM

3 Last Date and Time for Opening of Techno Commercial Bid.

18.04.2013 at 3.30PM

The date of opening of Financial Bids shall be intimated to successful bidders on

evaluation of Techno Commercial Bids,

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INVITATION FOR BIDS (IFB)

SECTION-I

1.0 For and on behalf of the DISCOMs indicated in the tender Notification, the BIDs

are invited under two part bidding system in sealed cover in duplicate duly super

scribed with tender Notice No: DISCOM/ Prepaid Meter /37 dated 19.03.2013

and date of opening from the eligible bidders as per this tender document for

Implementation of Prepaid Metering System for its selected Single Phase and Three Phase consumers.

2.0 PRE QUALIFICATION OF BIDDERS: The Bidder should fulfill following pre-qualification criteria:

a) Techno-Commercial 1. Bidder should be a registered legal entity in India.

2. Bidder should preferably have ISO 9001:2008 and ISO 27001

certification.

3. The Bidder preferably have experience in successful implementation

of at least one prepaid metering system for around 1000 meters along

with vending arrangements nationally or internationally which is in

successful operation for at least for 6 months period as on the date of

submission of bid.

4. The Bidder shall possess the necessary professional and technical

qualifications and competence, equipment and other physical

facilities, managerial capability, specific experience, reputation, and

the personnel to perform the Contract with minimum three years

experience in implementation of similar type of project.

5. The bidder should have valid BIS/ IEE Certification of relevant IS with

type test report not less than 5 years of the quoted meter from a

NABL or recognized International accredited laboratory such as

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KEMA /KERRI and a copy of the same should be provided along with

other bid documents.

6. The bidder should have completed/ established vending network

system with all related devices and software operating on multiple

vending stations for minimum period of 6 months and should have

capacity to setup multiple vending stations in DISCOM areas.

7. The Bidder should have its own or a tie-up with Agencies having

other mode of vending, such as through Web, Cell phone, Smart

Cards etc. Any mode of payment collection already exists in

DISCOMs (like manual, through computerized collection centre, bill

desk, ITZ cash, various Banks, Post offices etc.) or added in future,

the same would require to be seamlessly integrated by Bidder with its

system.

8. DISCOMs reserve the right to waive minor deviation, if they do not

materially affect the capacity of the bidder to perform the contract.

b) Financial

1. The average annual turnover of the bidder should not be less than

INR 300 Million (Rs.30 Crore) in three financial years out of immediate

past five ( 5) financial years. In case of the bidder is in existence for

less than 3 years the average turnover for the year(s) of existence

shall not be less than INR 300 Million (Rs 30 Crore).

2. The minimum liquid assets or credit facilities net of other contractual

obligations of the bidder at the time of bidding shall be INR 50 million

( Rs.5 Crore).

3.0 Participation through Consortium

a) Firms in the Business of Meter manufacturing or Communication,

communication equipment manufacturer, System Integrator, Vending

network provider etc. may form a consortium among themselves and

participate in this tender, provided they fulfill the following eligibility

criteria :

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(i) They should have legally valid consortium agreement as per

the prescribed format for the purpose participation in the

bidding process. The total no of members in a consortium shall

be limited to four. Annexure- VI (ii) The relevant Consortium members should have corresponding

valid statutory licenses and have ISI / type tested report from

NABL or International accredited laboratory in favour of their

products.

(iii) Consortium as a whole shall meet the qualifying norm specified

in the tender, they participate.

(iv) All the consortium member(s) shall authorize the lead member

by submitting a power of Attorney ( Annexure-VII) as per the

prescribed format duly signed by the authorized signatories.

The lead member shall be authorized to receive instructions for

and on behalf of all members of the Consortium and entire

execution of the contract.

(v) The role of each member of the Consortium should be well

defined and accordingly should have experience in the

respective activities of execution. The role may be classified in

the following activities:

1) Supply, Installation and Commissioning of Prepaid

Meters and associated equipments like Home Display

Unit etc..

2) Establishment of Communication system involved if

any.

3) Integration with existing billing system and AMC.

4) Supply, Installation and Commissioning of Vending

network and management thereof.

5) Regular service for reading acquisition, Database

administration, Data analysis and transfer of relevant

data to Vendor involved in payment collection, issue and

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accounting of recharge coupons and existing Billing

system of DISCOMs & vice versa.

(vi) The Consortium and its member(s) shall be jointly and

severally responsible and be held liable for the purpose of

guaranteed obligation and any other matter as required under

the contract.

(vii) Any member of a Consortium shall not be eligible either in

an individual capacity or as a part of any other consortium to

participate in the tender.

4.0 Submission of the Bids: a) The Bidders are required to submit a detailed and comprehensive bid,

consisting of Technical and Commercial Proposals and

conditions/schedule of non-compliance, if any. The submission of Bids

shall be in the manner specified in the instruction to Bidders.

b) DISCOMs will not be responsible for any costs or expenses incurred by

bidders in connection with the preparation and delivery of bids.

c) DISCOMs reserves the right to cancel, postpone, withdraw the invitation

for Bids or reduce the quantity or Scope of Work, without assigning any

reason thereof and shall bear no liability whatsoever consequent upon

such a decision if the situation so warrants.

5.0 TIME SCHEDULES:

Description Date Last date for sale of tender papers 18.04.2013 upto 11 AM Pre Bid Meeting 08.04.2013 at 3.30 PM Submission of Tenders 18.04.2013 upto 1.00 PM Opening of Techno-Commercial Bid 18.04.2013 upto 3.30 PM Cost of Tender Paper (Non-Refundable)

Rs. 15,750.00 (Rupees Fifteen Thousand Seven Hundred Fifty only) in shape of Cash/Account Payee demand draft issued in favour of the North Eastern Electricity Supply Company of Odisha Ltd, payable at Bhubaneswar only. NB: Cost of Tender shall be fully exempt for the local SSI Units located in the State of Odisha

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having valid registration in D.I.C/NSIC on the date of submission of the tender. The same is also applicable for Consortium of local SSI Units.

6.0 EMD Payable

Description NESCO WESCO SOUTHCO

EMD Amount

(in Lakhs)

5.50 5.00 8.00

Payable in

Favour of

North Eastern Electricity Supply Company of Orissa Ltd, Payable at

Bhubaneswar

N.B : 1. EMD is payable in the shape of A/C payee Demand Draft or BG in the prescribed format ( Annexure-IX A). 2. Bidder will submit the EMD based on bid submitted for number of DISCOMs as per EMD amount mentioned above.

7.0 Address for Communication GM ( PT) Registered Office: NESCO, WESCO & SOUTHCO N -1 / 22 , IRC Village , Nayapalli, Bhubaneswar -751015 Ph No 0674-2558737, Fax:-0674-2558343 Email: 1. manas.das@odishadiscoms.com

2. pradip.kar@odishadiscoms.com 3.Sandeep.mishra@odishadiscoms.com

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SECTION – II

INSTRUCTION TO BIDDERS (ITB)

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A. GENERAL

1. SCOPE OF WORK:

The project has to be executed as a turnkey project for delivery of the following products & services.

i. Supply of 1-phase & 3-phase direct connect prepaid meters along with Home display unit & meter boxes for consumer metering.

ii. Installation & commissioning of prepaid meters at consumer sites.

iii. Installed meters in the consumer premises are to be replaced with new prepaid meters as per specification and the replaced meters shall be brought back and handed over to the concerned designated officer of Discom .

iv. A Home Display Unit (Consumer Interface Unit) has to be installed and commissioned after wiring in all cases.

v. The scope of work also includes entire transportation handling incidental supply, installation, stock keeping and returning of Material etc. on bidders account.

vi. Bidder has to establish number of vending stations as specified in the clause no:7 & 8 of Technical Specification..

vii. Support for Operation & running the system for generation of Vending Token/ Smart Card/ Mobile Recharging for 3 years from the date of installation of meters.

viii. Bidder has to develop system Integration with Discom Billing System and Vending arrangement if any on requirement at any point of time.

2. COMMERCIAL PROPOSAL:

DISCOMs propose following models for investment. Bidder may quote bids

accordingly against each model.

1. Capex : The capital expenditure towards supply, installation

and commissioning of prepaid Meters, communication

equipments, Meter box and other accessories shall be done by

bidder on following basis:

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i. Outright Purchase model: The capital item shall be

purchased by the Discoms and operated by the bidder

for 3 years or further extended period as mutually

agreed upon after 3 years

ii. BOOT model: Build, Own, Operate for 3 years and

Transfer assets on depreciated value at income tax rate

or further extended period as mutually agreed upon.

iii. Lease model : The assets created by the bidder shall

be treated as on lease basis for the period of 3 Years or

for any further period as mutually agreed upon after 3

years.

2. Service Charges: In the above proposals, the service towards

system integration, vending operations etc shall be paid on

monthly service charges basis for 3 years or any further period

as mutually agreed upon after 3 years.

3. It is desirable that the bidder should quote for above three

models in the appropriate space in price bid. In case a bidder

leave the space blank of quoting against any model the same

would be treated as that the bidder is not interested under such

model.

3. CORRUPT, FRAUDULENT, COLLUSIVE OR COERCIVE PRACTICE

3.1 The bidder and its all representatives shall observe the highest degree of ethics during the procurement proceedings and execution of the job.

3.2 If at any time the violation of the above by any bidder is noticed, the

DISCOMs may:

a) Exclude the bidder from participation in the bidding or reject the bid. b) Declare such Bidder ineligible, either indefinitely or for a particular

period of time, from participation in procurement by DISCOMs in future after giving bidder due opportunity to clarify its stand.

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3.3 For the purpose of this provision, the terms set forth as follows: (a) “corrupt practice” means offering, giving, or promising to give,

directly or indirectly, to any officer or employee of a Procuring Entity or other governmental /private authority or individual a gratuity in any form, an employment or any other thing or service of value, as an inducement with respect to an act or decision of or method followed by, a Procuring Entity in connection with the procurement proceeding;

(b) “fraudulent practice” means a misrepresentation or omission of facts in order to influence a procurement proceeding or the execution of a Contract to the detriment of the DISCOMs.

(c) “collusive practice” means a scheme or arrangement among two and more Bidder with or without the knowledge of the DISCOMs ( prior to or after Tender submission) designed to establish Tender prices at artificial, non-competitive levels and to deprive the DISOMs of the benefits of tree, open and genuine competition; and

(d) “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence the procurement proceedings, or affect the execution of a Contract.

4. DISCLAIMER:

This Document includes statements, which reflect various assumptions, which may or may not be correct. Each Bidder should conduct its own estimation and analysis and should check the accuracy, reliability and completeness of the information in this Document and obtain independent advice from appropriate sources in their own interest.

Neither, DISCOMs nor its employees will have any liability whatsoever to any Bidder or any other person under the law or contract, the principles of restitution or in just enrichment or otherwise for any loss, expense or damage whatsoever which may arise from or be incurred or suffered in connection with anything contained in this Document, any matter deemed to form part of this Document, provision of Services and any other information supplied by or on behalf of DISCOMs or its employees, or otherwise arising in any way from the selection process for the Supply/provision of Services for the Project.

Though adequate care has been taken while issuing the Bid document, the Bidder should satisfy himself that documents are complete in all respects. Intimation of any discrepancy/doubt shall be sent to the DISCOMs address for speedy response.

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This document and the information contained herein are Strictly Confidential and are for use of only the person(s) to whom it is issued/down loaded from the website. It may not be copied or distributed by the recipient to third parties (other than in confidence to the recipient’s professional advisors).

5. SITE VISIT

5.1 The Bidder at the Bidder’s own responsibility and risk, is encouraged to visit and examine the Site and obtain all information that may be necessary for preparing the Tender and entering into a Contract for performance of the works.

5.2 The Bidder should ensure that the DISCOMs are informed of the visit in

adequate time to allow it to make appropriate arrangements.

5.3 The costs of visiting the Site shall be at the Bidder’s own expense.

B.TENDER DOCUMENT

6. BIDDING DOCUMENT

Bidding Procedures and Contract Terms are described in the Bidding Documents. In addition to the covering Letter accompanying Bidding Documents, the Bidding documents should also include:

a) Invitation of Bids Section –I b) Instruction to Bidder Section- II c) General Terms and Conditions Section-III d) Technical specification Section – IV e) List of Annexures Section – V

The Bidder is expected to examine the Bidding Documents, including all Instructions, Forms, Terms and Specifications. Failure to furnish all information required in the Bidding documents or submission of a Bid not substantially responsive to the Bidding Documents in every respect, will/ may result in the rejection of the Bid.

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7. CLARIFICATIONS & AMENDMENT OF BIDDING DOCUMENTS:

7.1 At any time prior to the deadline for submission of Bids, the DISCOMs may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, modify the Bidding Documents by way of issuing an addendums.

7.2 The Amendment/Addendum shall be part of the Bidding Documents and

the same will be binding on the bidders.

7.3 In order to afford prospective Bidders reasonable time in which to take the amendment into account in preparing of their Bids, the DISCOMs may, at its discretion, extend the deadline for the submission of Bids.

8. DOCUMENT COMPRISING THE BID

The Bid prepared and submitted by the Bidder shall comprise of two parts i.e. Part-I (Techno-Commercial Bid), & Part-II (Price Bid). (A) Techno-Commercial Bid must contain the following documents:

(a) Bid Document signed by the bidder in every page, all other Schedules/

Formats enclosed in the Bid-Document (i.e., Annexure I, II, IIIA, IIIB, IV, VA, VB, VI, VII, VIII, IXA, IXB ) duly filled in & signed by the bidder with seal in a separate envelop super- scribed as “Techno Commercial Bid”. Bids containing information in formats other than our prescribed formats shall not be acceptable and may make the bid non-responsive.

(b) For the Bidder to qualify the contract, following documentary evidence are required to establish in accordance with Clause-2 of IFB.

i. Bidder shall furnish copies of documents defining the constitution

or legal status, Place of registration and principal place of business etc. such as Memorandum and Article of Association, consortium agreement etc.

ii. Written power of Attorney / Board Resolution of the Authorized signatory of the bid.

iii. Bidder should produce the evidences of ISO 9001:2008 and ISO 27001 certification if any.

iv. User Performance certificate for implementation of prepaid metering system along with vending network arrangements for at

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least 1000 meters nationally or internationally which is in successful operation for at least 6 months period as on the date of submission of bid.

v. CVs of personnel possessing required professional and technical qualifications, having competency to handle the job, managerial capability, specific experience etc.

vi. Bidder shall submit their audited financial reports for best three financial years out of last five years. In case the bidder is in existence for less than 5 years the Audited financial report /s from the date of incorporation should be furnished,

vii. Valid BIS Certification of Meter and Other Accessories and the type test report of the meter for NABL or International accredited laboratory.

viii. In case of Consortium all the members should furnish their audited financial reports of best three financial years out of last five years.

ix. Specific experience as a prime Contractor in this type of project as specified in the technical specification.

x. Bidder have the authority to sign the Bid and as such the Bid is binding upon the Bidder during the full period of its validity.

(c) Requisite Cost of Tender Document as per clause 5 of IFB in shape

of account payee Bank draft from a Scheduled Bank in favour of “ The North Eastern Electricity Supply Company of Odisha Ltd” Payable at Bhubaneswar is to be enclosed along with the Bid, if the document is downloaded from referred web-sites.

Or

else, the original copy of Money Receipt for the payment made towards the cost of Tender Document is to be enclosed along with Bid, if the document is directly purchased from DISCOM’s Regd. Office.

(d) All bids must be accompanied with Earnest Money Deposit (EMD) amount as mentioned in clause -6 of IFB along with the Bid in a separate envelop super scribed as EMD. If the EMD is not submitted by the bidder as prescribed, then Bid will not be considered for evaluation and the Bid shall be rejected out rightly.

(e) Unsuccessful bidder’s E.M.D shall be refunded back as promptly as possible but not later than 30 days after expiry of the bid validity period.

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(B) Price bid: • The bidder should quote for three models in the appropriate space in price

bid. ( Annexure-IV). In case a bidder leave the space blank of quoting against any model the same would be treated as that the bidder is not interested under such model. DISCOMs reserve rights to chose any option of funding for deciding the tender. The price bid shall include all the cost including all type of taxes,duties,service taxs and other levies.

( a) Capital expenditure for following model.

i. Outright Purchase Model.

The Capex cost will be paid within 60 days of raising the bills by the

bidder/contractor.

ii. BOOT Model

Sl No

Items Qty Cost/ Unit Remarks

1 Supply, Installation and Commissioning of Single phase Prepaid metering system at consumer premises.

Cost will be payable after three years successful implementation of the project deducting depreciation at income tax rate.

2. Supply, Installation and Commissioning of Three phase Prepaid metering system at consumer premises.

N.B: 1. Operation date of BOOT model will start from the date of the joint certification by DISCOM and Bidder for successful operation of this project.

iii. Leasing Model.

Sl No Items Qty Leasing Charges /Meter /month

Remarks

SL No Items Qty Cost/Unit

1 Supply, Installation and Commissioning of Single phase Prepaid metering system at consumer premises.

2 Supply, Installation and Commissioning of Three phase Prepaid metering system at consumer premises.

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1 Supply, Installation and Commissioning of Single phase Prepaid metering system at consumer premises.

2 Supply, Installation and Commissioning of Three phase Prepaid metering system at consumer premises.

N.B : Operation date of leasing model will start from the date of the joint certification by DISCOM and Bidder for successful operation of this project.

b) Service charges:

Service charges for System Integration , Vending arrangement,

Operation and maintenance of vending infrastructure and system shall be

paid on monthly charge basis for three years along with any one of the

above three model .

Sl No Items Qty Cost/Month/Meter/ Remarks

1 System Integration & Vending Infrastructure Development and its Operation and Maintenance

NB: 1. Service charges will be paid on monthly basis from the date of Joint Certification of vending arrangement by DISCOM and Bidder.

9. LANGUAGE OF BID:

9.1 The Bid, prepared by the Bidder, and all correspondence and documents relating to the Bid exchanged by the Bidder and the DISCOMs, shall be written in the English Language. Any printed literature furnished by the Bidder may be written in another Language, provided that the literature is accompanied by an English translation, in which case, for purposes of interpretation of the Bid, the English translation shall govern.

10. DOCUMENTS ESTABLISHING CONFORMITY TO THE BIDDING DOCUMENTS:

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10.1 The bidder shall confirm by documentary evidence of the Good’s conformity to the Bidding Documents by submitting materials/requirement data sheets.

11. PERIOD OF VALIDITY OF BIDS

11.1 Bids shall remain valid for 180 days from the date of opening of

Techno commercial Bids. 11.2 Discoms may solicit the Bidder’s consent to an extension of the

Period of Bid Validity. The request and the responses thereto shall be made in writing or by Fax.

12. ALTERNATIVE BIDS:

12.1 Bidders shall submit Bids, which comply with the Tender Documents.

Alternative bids shall not be considered for evaluation.

13. FORMAT AND SIGINING OF BID:

13.1 The original Bid form and accompanying documents, clearly marked “Original Bid”, plus one copy of the Techno-Commercial Proposal must be received by the DISCOMs at the date, time and place specified pursuant to Clauses .

13.2 The Price Bid in Original should be submitted in a separate sealed

envelop marked as “Price Bid”

13.3 In the event of any discrepancy between the original and the copies, the original shall govern.

13.4 The original and the duplicate copy of the Bid shall be typed or written

legibly and shall be signed by the Bidder or a person duly authorized to sign on behalf of the bidder.

13.5 Such authorization shall be indicated by written Power-of –

Attorney/Board Resolution accompanying the Bid.

13.6 The Bid shall contain no interlineations, erasures, overwriting except as necessary to correct errors, made by the Bidder, in which case such corrections shall be initiated by the person or persons signing the Bid.

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14. SEALING AND MARKING OF BIDS

14.1 Bid submission: One Original, One copy of all the Bid Documents

shall be sealed and submitted to the DISCOMs before the last date & time for submission of the bid.

14.2 The Bid proposal should be divided into two parts and should be submitted in two separate sealed envelopes, addressed to DISCOM mentioned at clause-7 of IFB . All the envelopes should bear the Name and Address of the Bidder and marking is made for the Original and the duplicate copy. The envelops should be super-scribed with the title of its contents, as follows;

i) Techno-Commercial Bid Envelope: Shall contain the Cost of Tender Document, EMD, all supporting documents for qualifying requirement of this tender, duly filled in formats Abstract of General Terms and Conditions, Declaration Form, Technical Data Schedule, Technical & Commercial Deviations formats, Un-quoted blank Price Schedule etc, enclosed at Annexure of this document.

ii) Price Bid Envelope : Shall contain the Price schedule duly

filled in & signed (This shall be submitted in a double sealed envelope separately )

14.3 The inner and outer envelopes shall be addressed to the DISCOM at

the following address: GM(PT), Registered Office: N 1/22, IRC Village, Nayapalli, Bhubaneswsar-751015. Project name as: Implementation of Pre-paid Metering System.

14.4 In addition to the information required in sub clause (i) and (ii) of 14.2

above, the outer envelope shall indicate the name and address of the Bidder to enable the Bid to be returned unopened in case it is declared “Late”.

14.5 The Bidders have the option of sending the Bids by Post/Courier services or in person; Bids submitted by Telex/Telegram/Fax will not be accepted. No request from any Bidder to the DISCOMs to collect the proposals from Airlines/Cargo/Courier Agents etc, shall be entertained by the DISCOMs.

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15. DEADLINE FOR SUBMISSION OF BIDS:

15.1 The original Bid together with required copies, must be received by the address specified above on/before the due date as indicated in the invitation for bids.

15.2 This may, as its discretion DISCOMs can extend the deadline for the submission of Bids by amending the Bidding Documents, in which case all rights and obligations of the DISCOMs and Bidders previously subject to the deadline will thereafter be subject to the dead line as extended.

16. ONE BID PER BIDDER:

16.1 Each Bidder shall submit only one Bid either by himself, or as a partner in a Joint Venture/Consortium. A Bidder who submits or participates in more than one Bid for the same project , either individually or jointly, will cause all those Bids to be rejected out rightly.

17. LATE BIDS:

17.1 Any Bid received by the Discom after the deadline for submission of Bids

prescribed by the Discom, pursuant to clause 17, will be declared “late” and will be rejected out rightly and will be returned unopened to the Bidder.

C. Evaluation of Bid

18. EVALUATION AND COMPARISON OF BIDS: The evaluation of the Bids shall be a stage-wise procedure. The following stages are identified for evaluation purposes.

a) Elligibility criteria as per IFB-2 are required to be met by the Bidder .

b) Technical & Commercial bid of the vendor will be evaluated as specified in clause 18.2.

c) The Financial Proposals (Price Bid) of Bidders who are Techno-commercially

qualified will be opened for final evaluation. The evaluation of responsive bids shall be done with the following weightage.

i) Technical proposal: 20% weightage ii)Price proposal: 80% weightage

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18.2 Techno commercial Evaluation: The technical and commercial bid has maximum marks of 100. Technical proposal will be evaluated on the various parameters with the distribution of weightage as follows. Technical Evaluation Sl Parameter for Evaluation Score Remark 1 No of Prepaid metering Project

Completed. 15 Bidder completed 1 project will be

given - 6 Marks and additional projects will be given 3 Marks

2 If the bidder is a manufacture of prepaid meter and provides end to end solution of this project.

10 Full Marks will be given to Manufacturer giving end to end solution. If the bidder is a consortium then Marks will be given based on the experience of handling project

3 Technological Superiority/ Innovations (Communication, Architecture, Data Management System , System Integration , Vending Arrangement)

45 Compliance code parameters with respect to clauses and sub clauses of technical Compliance under the scope of work.

4 CVs of Technical personnel 10 Marks will be awarded based on the experience of the persons

5 Guaranteed Technical Proposal Prepaid Meter(single and three Phase)

20 As per the technical specification clause 3.1 and 4.

Bidders need to score at least 80 marks in this section to get qualified for price bid opening. Discom management reserves rights to decide the minimum qualification marks incase bidders do not meet the required marks. As part of technical proposal, bidders are expected to submit proofs to establish the facts on the eligibility criteria and other details. The bidder is also expected to furnish detailed project plan with timelines for each of the project deliverables. DISCOM will follow a fair evaluation practice and reserves the right to give the suitable rating based on its evaluation of the bidders response. The evaluation process is purely confidential. Price Bid Evaluation: The Price-Bid evaluation is done only for those bids which are responsive and have score more than or equal to the minimum Technical Proposal Score to get qualified for price bid opening as mentioned above. Sl Name of the Bidder Price Score for Bidder (Maximum Mark=100)

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Price Proposal Score Bidder with the lowest commercial bid will get the highest price proposal score. Example: L1 bidder quotes P1 Rupees, L2 bidder quotes P2 Rupees and L3 bidder quotes P3 Rupees. L1 bidder secures =100 * (P1/P1) marks in Price proposal score. L2 bidder secures =100 * (P1/P2) marks in Price proposal score. L3 bidder secures =100 * (P1/P3) marks in Price proposal score. Total Score: Total score shall be calculated as below: TOTAL SCORE = 0.2 * TECHNICAL SCORE + 0.8* PRICE BID SCORE. The bid with the highest overall score will be awarded the project.

D.AWARD OF CONTRACT:

19. AWARD OF CONTRACT TO BIDDER

In normal circumstances the DISCOMs will generally award the contract to the successful Bidder whose Bid determined lowest on evaluation of responsive Bids, provided that the Bidder is determined to be qualified to perform the Contract satisfactorily. If the lowest evaluated price (L1) of more than one responsive bidder(s) equal, then in such event the work will be divided amongst the bidders as per their capacity evaluation by DISCOMs.

However, for timely completion of the project, the DISCOMs may distribute the job among the other bidders at L1 rate at its own discretion based upon DISCOMs assessment In case L2 & L3 bidders does not agree to match the L1 price, negotiation can be held with other techno-commercially responsive bidders to match L1 price.

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20. CONTACTING THE DISCOMS:

From the time between Bid opening to award of contract, if any Bidder wishes to contact the DISCOMs on any matter related to the Bid, he should do so in writing. Any effort by a Bidder to influence the DISCOMs and / or in the DISCOMs’s decisions in respect of Bid evaluation, Bid comparison or Contract of Award, will result in the rejection of the Bidder’s Bid besides action narrated in above for disqualification of bidder.

21. THE DISCOMS RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS

OR TO RELAX ANY TERMS AND CONDITIONS:

The DISCOMs reserves the right to accept or reject any Bid and to annul the Bidding process and reject all Bids at any time prior to award of Contract, without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders regarding the grounds for the DISCOMs’ action. In the interest of work, the DISCOMs reserves the right to relax any terms and conditions without affecting the quality & price of the equipments.

The DISCOMs will award the Contract to the successful Bidder whose Bid has been determined to be the lowest- evaluated responsive Bid, provided further that the Bidder has been determined to be qualified to perform the Contract satisfactorily. The DISCOMs at its option/ discretion may split the work and quantum of meter installation between three or more Techno- Commercially responsive Bidders in case of the bid prices are same and early delivery is required by the DISCOMs.

22. THE DISCOMS RIGHT TO VARY NO OF INSTALATIONS:

The DISCOMs reserves the right to vary the no of Meter installation i.e. increase or decrease the number of materials without any change in terms and conditions at the time of placing the orders or during the execution of the Contract.

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23. LETTER OF INTENT / NOTIFICATION OF AWARD:

The letter of intent / Notification of Award shall be issued to the successful Bidder(s) whose bid(s) would be considered responsive, techno-commercially acceptable and evaluated as per price bid to be the Lowest (L1) to execute the work in one DISCOM. LOI will also be issued to L2 & L3 bidders to execute the work in other two DISCOMs ( One in each DISCOM) who will agree to execute the work in L1 Price. The successful Bidders shall be required to furnish a letter of acceptance to it within 7 days of issue of the letter of intent / Notification of Award by DISCOMs.

24. PERFORMANCE SECURITY:

Within 15 days of the receipt of Letter of Intent(LOI) from the DISCOMs, the successful Bidder shall furnish the Performance Security in the form of Bank Guarantee executed on non-judicial stamp paper worth Rs.100/- (Rupees One hundred only) issued by a scheduled Bank in favour of the DISCOM mentioned in the Notification of Award/ LOI, encashable at Bhubaneswar only for an amount of 10% (ten percent) of the Contract value for the three years in accordance with the General Conditions of Contract in the Performance Security Form provided in Section –II of Bidding Documents. The Bank Guarantee shall be valid for a period not less than 90 days over and above the guarantee/ contract period.

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SECTION – III

GENERAL TERMS AND CONDITIONS OF CONTRACT (GTCC)

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GENERAL TRMS AND CONDITIONS OF CONTRACT (GTCC)

1.0 GENERAL INSTRUCTIONS:

1.01 All the Bids shall be prepared and submitted in accordance with these instructions. 1.02 Bidder shall bear all costs associated with the preparation and delivery of its Bid, and

the DISCOMs will in no case be responsible or liable for these costs. 1.03 The Bid should be submitted by the Bidder in whose name the bid document has

been issued and under no circumstances it shall be transferred / sold to the other party.

1.04 The DISCOMs reserves the right to request for any additional information and also reserves the right to reject the proposal of any Bidder, if in the opinion of the DISCOMs, the data in support of Tender requirement is incomplete.

1.05 The Bidder is expected to examine all instructions, forms, terms & conditions and specifications in the Bid Documents. Failure to furnish all information required in the Bid Documents or Submission of a Bid not substantially responsive to the Bid Documents in every respect may result in rejection of the Bid. However, the DISCOMs’s decision in regard to the responsiveness and rejection of bids shall be final and binding without any obligation, financial or otherwise, on the DISCOMs.

2.0 DEFINITION OF TERMS:

2.01 WESCO, NESCO & SOUTHCO shall mean the “DISCOMs” on whose behalf this bid enquiry is issued by its authorized representative / officers.

2.02 “Bidder” shall mean the firm who quotes against this bid document issued by the DISCOMs. “Contractor / Seller” shall mean the successful Bidder(s) whose bid is accepted by the DISCOMs and shall include his heirs, legal representatives, successors and permitted assigns..

2.03 “Site” shall mean the Electricity Distribution Area of the DISCOMs.

2.04 “Specification” shall mean collectively all the terms and stipulations contained in those portions of this bid document known as Instruction to Bidder, Bid form and other forms as per Section –V, General Conditions of Contract, Specifications and the Amendments, Revisions, Deletions or Additions, as may be made by the DISCOMs from time to time.

2.05 “Letter of Intent” shall mean the official notice issued by the DISCOMs notifying the Contractor that his proposal has been accepted and it shall include amendments

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thereto, if any, issued by the DISCOMs. The “Letter of Intent” issued by the DISCOMs shall be binding on the “Contractor”. The date of detailed Work Order shall be taken as the effective date of the commencement of contract.

2.06 “Month” shall mean the calendar month and “Day” shall mean the calendar day.

2.07 “Codes and Standards” shall mean all the applicable codes and standards as indicated in the Technical Specification.

2.08 “Offer Sheet” shall mean Bidder’s firm offer submitted to DISCOMs in accordance with the specification.

2.09 2.10

“Contract” shall mean the “Detailed Job order” issued by the DISCOMs. “Contractor/Project Developer(PD)” means the implementation agency who will execute the detailed Job order.

2.11 “Contract Price” shall mean the Price referred to in the “Detailed Job Order”.

2.12 “Contract Period” shall mean the period during which the “Contract” shall be executed as agreed between the Contractor and the DISCOMs in the Contract inclusive of extended contract period for reasons beyond the control of the Contractor and / or DISCOMs due to force majeure.

2.13 “Goods/Materials” shall mean all items to be supplied under Job Order whether raw materials, processes materials, Meters, Communication & IT equipments, Software & Hardware , drawings or other documents etc. as applicable.

2.14 2.15

“Go live” shall means the entire sytem is in fully operation. “Project / Unit” shall mean supply of Materials, Equipments, Software & Hardware as per enclosed technical specification.

3.0 CONTRACT DOCUMENTS & PRIORITY:

3.01 Contract Documents: The Specification, terms and conditions of the contract shall consist solely of these Tender conditions and offer sheet.

3.02 Priority: Should there be any discrepancy between any terms hereto and any term of the offer sheet, the terms of this tender document shall prevail.

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4.0 RESPONSIBILITIES OF BIDDER:

4.01 The Bidder’s responsibility is to execute the work under Scope of Work, completely

covering the obligations, responsibility and workmanship, provided in this Bid Enquiry whether implicit or explicit.

4.02 The DISCOMs reserves the right to vary the installation quantum i.e increase or decrease, at the time of placing order or during project execution.

4.03 All relevant drawings, data and instruction manuals and other necessary inputs shall be under the scope of contract.

5.0 GENERAL REQUIREMENTS: 5.01 The bidder / Manufacturers shall supply, deliver best quality

Goods/Materials/Equipments/Hardware/ Software & conduct the testing at their works of highest standards.

6.0 The bidder shall be responsible & shall comply with the provisions of all statutory acts i.e Electricity Act 2003, Indian Electricity Rules 1956, Income Tax Act-1961 etc.

7.0 INSPECTION & TESTING:

i) The DISCOMs representative shall be entitled at all reasonable times during manufacture to inspect examine and test on the Contractor’s premises the materials and workman-ship of all equipment to be supplied under this contract and if part of the said equipment is being manufactured else where in any Sub-Contractor’s premises, the Contractor shall obtain for the DISCOMs representative, permission to inspect, examine and test as if the equipment were being manufactured on the Contractor’s premises. Such inspection, examination and testing shall not release the Contractor from his obligations under the contract.

ii) The Contractor shall give to the DISCOMs adequate time/ notice (minimum of two weeks’ time) in writing for inspection of materials indicating the place at which the equipment is ready for testing and inspection and shall also furnish the Routine Test Certificates and Packing List along with offer for inspection to the DISCOMs.

iii) Where the contract provides for test on the Premises of the Contractor or of any of his Sub-Contractors, the Contractor shall provide such assistance, labour, materials, electricity, fuel and instruments as may be required or as may be reasonably demanded by the DISCOMs’s representative to carry out such tests efficiently.

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iv) After completion of the tests as indicated above, the DISCOM’s representative shall forward the test results to the DISCOMs. If the test results confirm to the specific standard, the DISCOMs shall approve the test results and communicate the same to the Contractor in writing. The Contractor shall provide at least three copies of the test certificates to the DISCOMs.

v) The DISCOMs has the right to have the test carried out at his own cost by an independent agency whenever there is a dispute regarding the quality of supply.

vi) The DISCOMs at its discretion may re-test the Materials/Equipment at its own laboratory or laboratory of his choice for reconfirmation of the test results..

8.0 TRAINING FACILITIES : The PD shall provide all possible facilities for training of DISCOM’s Technical

personnel, when deputed by the DISCOMs for acquiring firsthand knowledge in assembly of the equipment s such as Meters, Communication equipment , IT Hardware and Software for its proper operation and maintenance in service.

9.0 REJECTION OF MATERIALS:

In the event, any of the materials / equipment supplied by the Contractor is found defective due to faulty design, bad workmanship, bad materials used or otherwise not in conformity with the requirements of the Specification, the DISCOMs shall either reject the materials / equipment or ask the Contractor in writing to rectify the same. The Contractor on receipt of such notification shall either rectify or replace the defective materials/equipment free of cost to the DISCOMs. If the Contractor fails to do so, the DISCOMs may :-

a)

Terminate the contract for balance work / supplies with enforcement of penalty Clause as per contract for the un-delivered materials and with forfeiture of Performance Guarantee/ Composite Bank Guarantee.

13.0 PRICE BASIS:

13.01. Bidder shall quote the price as per price bid format given in Annexure-IV including all type of taxes, duty, service taxes and other levies of what so ever nature indicated separately .Exemption of duty and taxes if any shall be supported with relevant documentary evidence.

(b) Bidders are requested to submit CST / VAT clearance certificate, Copy of PAN card.

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14.0 TERMS OF PAYMENT:

14.01 14.02 14.03

As per 8-B( a) (i): (Outright Purchase Model): Payment shall be released on production of running invoice towards supply, installation and commissioning of meters after operationalisation of entire process like capturing, servicing data and vending arrangement. The invoice shall be entertained by DISCOM for the meter in multiplication of Hundreds. 90% of payment will be made by the Discom within 60 days of raising the invoice after proper certification from DISCOM. & rest 10% will be released after successful performance. As per 8-B(a)(ii): (BooT Model):Capex will be paid after three years of successful implementation (go live) of the project with proper joint certification from the DISCOM and PD representative after deduction of depreciated amount as per Income tax rate. Monthly service charges in this model will also be paid after go live with proper Joint certification from DISCOM and PD representatives. As per 8-B(a)(iii)( Leasing Model):The payment of monthly leasing charges will be paid

after implementation of prepaid Metering system and Vending arrangement (GO Live).

Zero date of leasing model will start from the date of the joint certification by DISCOM

and PD for successful operation of this project. Service charges will also be paid on

monthly basis from the date of Joint certification.

15.0 PRICE VALIDITY:

15.01 All bids submitted shall remain valid, firm and subject to unconditional acceptance by DISCOMs for 180 days post bid date. For award of Contract, the prices shall remain valid and firm till contract completion.

16.0 GUARANTEE:

16.01 The Contractor shall guarantee for satisfactory performance of the equipments/materials for a minimum period of 84 months from the date of Commissioning. In the event of any defect in the equipment/ materials arising out of faulty design, inferior quality of raw material used or bad workmanship within the guarantee period, the contractor /manufacturer/Project Developer shall guarantee to replace/ repair to the satisfaction of the DISCOMs the defective equipments free of

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cost. Should however, the manufacturer fails to do so within a reasonable time, the DISCOMs reserves the right to recover the amount from the seller either from the bills pending or may recover from the Performance Guarantee submitted by the firm. Contractor shall give a Performance Bank Guarantee in favour of the DISCOMs for 10% of the order value valid for 90 days over and above the guarantee obligation.

16.02 If during the defect liability period any services performed found to be defective, these shall be promptly rectified by Contractor at its own cost (including the cost of dismantling and reinstallation) on the instruction of DISCOMs.

17.0 RELEASE:

The Contracter’s Performance Bank Guarantees / Assignable Bank Guarantee will be released without interest within thirty (60) days from the last date up to which the Performance Bank Guarantee has to be kept valid .

18.0

CONFIDENTIALITY OF DATA:

The DISCOMs and the Contractor, to the extent of their respective rights permitting to do so, shall exchange such technical information and data as is reasonably required by each party to perform its obligations and responsibilities. The DISCOMs and the Contractor agree to keep each other in confidence and to use the same degree of care as he uses with respect to his own proprietary data to prevent its disclosure to third parties of all technical and confidential information. The technical information, drawings, records and other document shall not be copied, transferred, traced or divulged and / or disclosed to third party in full / part nor misused in any other form. This technical information, drawing etc. shall be returned to the DISCOMs with all approved copies and duplicates. In the event of any breach of this Contract, the Contractor shall indemnify the DISCOMs against any loss, cost of damages of claim by any party in respect of such breach.

19.0 EFFECTIVE DATE OF COMMENCEMENT OF CONTRACT :

19.01 The date of the issue of the detailed LOI shall be treated as the effective date of the commencement of Contract.

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20.0 PENALTY:

20.01 If Contractor fail to execute the work (due to any reason)and derailed the schedule

as agreed, then the Contractor shall be liable to pay to the DISCOMs as penalty for

delay, a sum of 0.5% (half percent) of the contract price for every week delay or part

thereof with a minimum penalty of 5 % of contract price.

20.02 20.03 20.04

In event of any of the activity which hampers any process (Meter Reading & other data

downloads, data processing, handling, analysis or in providing required data to DISCOM

or Vending Agency etc.) or quality of service even related to vending system remains un-

operational for less than 99 % in a month, 0.5 % service charges will be deducted for

every 0.5 % non availability or part there of decrease in availability under 99 %.

The DISCOMs may, without prejudice to any method of recovery, deduct the amount for

such damages from any amount due or which may become due to the contractor or from

the Performance Bank Guarantee .

In case the bidder fails to perform the contract as per terms and conditions of the

contract, DISCOMs, are liable for revocation of performance BG.

21.

VALIDITY OF THE ORDER: The Order is valid for 8 weeks beyond the schedule date of execution of work, unless otherwise extended by the Competent Authority. The Order shall stand cancelled automatically beyond the validity period without any correspondences and liabilities to the DISCOMs.

22.0 COMMISSIONING SPARES: The Contractor shall replace, free of cost, any spares which may be found defective

by the DISCOM during commissioning. 23.0 DISPUTE RESOLUTION & JURISDICTION OF CONTRACT:

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24.1 Any dispute arising out of this contract shall be referred to the MD of respective

DISCOM who shall decide the case as sole arbitrator 24.2 For the purpose of dispute resolution, this agreement shall be governed by the

provision of Arbitration & Conciliation Act, 1996. 24.3 All disputes shall be subject to exclusive jurisdiction of the Court at Bhubaneswar

and Writ jurisdiction of Hon’ble High Court of Odisha at Cuttack. 25.0 EVENTS OF DEFAULT:

25.1 Events of Default. Each of the following events or occurrences shall constitute an

event of default (“Event of Default”) under the Contract :

(a) Contractor fails or refuses to pay any amount due under the Contracts.

(b) Contractor fails or refuses to deliver Commodities conforming to his Bid document/ specifications, or fails to deliver Commodities and, or execute the works assigned to them within the period specified in Job Order or any extension thereof.

(c) Contractor becomes insolvent or unable to pay its debts when due, or commits any act of bankruptcy, such as filing any petition in any bankruptcy, winding-up or reorganization proceeding, or acknowledges in writing its insolvency or inability to pay its debts; or the Seller’s creditors file any petition relating to bankruptcy of Seller;

(d) Contractor otherwise fails or refuses to perform or observe any term or condition of the Contract and such failure is not remediable or, if remediable, continues for a period of 30 days after receipt by the Contractor, notice of such failure from DISCOMs.

26.0 CONSEQUENCES OF DEFAULT:

(a) If an Event of Default occurs and would be continuing, DISCOMs may forthwith terminate the Contract by written notice.

In the Event of Default, DISCOMs may, without prejudice to any other right granted to it by law, or the Contract, take any or all of the following actions;

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i)

present for payment, to the relevant bank the Contract Performance Bank Guarantee; Recover any losses and / or additional expenses, DISCOMs may incur as a result of Contractor default.

27.0 FORCE MAJEURE:

27.01 The term “Force Majeure” as employed herein include, acts of God or force of nature, landslide, earthquake, flood, fire, lightning, explosion, major storm (hurricane, typhoon, cyclone etc. ) or major storm warning, tidal wave, shipwreck and perils of navigation, act of war (declared or undeclared ) or public enemy, strike (excluding employee strikes, lockouts or other industrial disputes or action solely among employee of Contractor or its subcontractors ) act or omission of Sovereign States or those purporting to represent Sovereign States, blockade, embargo, quarantine, public disorder, sabotage, accident or similar events beyond the control of the parties or either of them.

Force Majeure shall not include occurrences as follows :

1. Late delivery of materials caused by congestion of Contractor’s facilities or elsewhere, and oversold condition of the market, inefficiencies, or similar occurrences.

2. Late performance by Contractor and / or Sub-Contractor caused by

unavailability of raw materials, supervisors or labour, inefficiencies of similar occurrences.

3. Mechanical breakdown of any item of Contractor or its Sub-Contractor

equipment, plant or machinery.

4. Delays due to ordinary storm or inclement weather or

5. Non-conformance by Sub-Contractor.

Unless the delay arises out of a Force Majeure occurrence and is beyond both Contractor and Sub- Contractor or Contractor’s control and an alternate acceptable source of services, equipment or material is unavailable. Additionally, Force Majeure shall not include financial distress of Contractor or any Sub-Contractor.

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27.02

In the event of either party being rendered unable by Force Majeure to perform any obligation required to be performed by them under the Contract, the relative obligation of the party affected by such Force Majeure shall be suspended for the period during which such cause lasts. Time for performance of the relative obligation suspended by Force Majeure shall then stand extended by the period for which the cause lasts.

27.03 Upon the occurrence of any Force Majeure event, the party so affected in the discharge of its obligation shall promptly, but no later than seven (7) days give written notice of such even to the other party. The affected party shall make every reasonable effort to remove or remedy the cause of such Force majeure or mitigate its effect as quickly as possible. If such occurrence results in the suspension of all or part of the work for a continuous period of more than 10(ten) days, the parties shall meet and determine the measures to be taken.

27.04 Any delay or failure in performance by either party hereto shall not give rise to any claims for damages or loss of anticipated profits if and to the extent, such delay or failure is caused by Force Majeure.

28 EMBOSSING / PUNCHING / CASTING

28.1 The all equipments and materials supplied shall bear distinct mark of “Name of the DISCOM”, by a way of embossing / punching / casting etc. This should be clearly visible by naked eye.

29 INDEMNIFY

29.1 The Contractor, its successor and assignee shall indemnify the DISCOMs, its successor and assignee from all current & future liabilities that may arise out of execution of contract(s) entered into between the Contractor & the DISCOMs under this programme.

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SECTION-IV

TECHNICAL SPECIFICATIONS

For

Pre-Paid Metering System

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TECHNICAL SPECIFICATION FOR SUPPLY OF SINGLE PHASE AND THREE

PHASE PRE PAYMENT METERS AND VENDING / TRANSACTION SERVICES FOR A PERIOD OF THREE YEARS

1. SCOPE:

This specification covers design, manufacture, testing and supply of single phase electronic, accuracy class 1.0 Prepaid meters with split unit and provisions for TOD (Time of Day) tariff and R.T.C. (Real Time Clock). The requirements of the online Vending/Transaction system to be provided for the Prepaid metering system are also covered in the scope. The meter shall contain the measuring element, main switch, display and comply with the requirements of the standards. The switch shall be used to disconnect customers depending on their load demand or the state of their account and shall be capable of operating over the life of the meter.

2. Separate display unit shall be provided with each meter. However recharging & parameter display facility should be available on both the units i.e. the display unit shall also have provision to enter the recharging encrypted code.

3. SPECIFICATION FOR SINGLE PHASE PRE PAID TYPE ENERGY METER: 3.1 STANDARD: Particulars Specification Applicable Standards

The meters shall comply to IS 13779: 1999 & IS 15884:2010 for all requirements except for those parameters which have been specifically mentioned to be otherwise in this specification.

Reference Voltage 240 V (-40% to +20%) Single Phase Current Rating 10-60A Starting Current 0.2% of Ib Accuracy Class 1.0 as per to IS 13779: 1999 & IS 15884:2010 for Active Energy Operating Temperature range

-10 deg C to 55 deg C

Humidity <= 95% Frequency 50 Hz +/- 5% Influence Quantities As per IS 13779 Power Consumption of meter

As per IS 13779.(i.e Volt Ckt:10VA and Current Ckt: for 60A -11VA and for 100A -18.4VA.

Meter Display Min 6 digit LCD Display with legends to identify parameters on meter Parameters to be measured Instantaneous-V, I , kW, Power factor

Cumulative – Active Energy, Apparent Energy Average power factor. Previous Month parameters : MD in kW, kWh, Average PF

Power Quality Information

Logging of quality of supply events like power on/off, over/under voltage, over current ( 50 events)

Maximum Demand Should have Maximum Demand register kW with integration period 30 minutes. Resets should be auto-monthly or through communication command.

Load Survey/Interval Data

55 days or more data to be recorded with 30 minutes integration period for Active Energy, Average Voltage, Average Current. In addition cumulative mid night kWh (00.00 Hrs) shall also be recorded for

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55 days. Time of Use Should support 4 tariff registers / 6 time zones per day. LED / LCD Indicators

LED indicator for pulse/kWh. LED / LCD Indicator for Tamper, Disconnection, Earth leakage.

Tamper/Event Recording

A total of last 50 events considering all tampers defined must be detected and logged as tamper events on first in first out basis along with date & time of occurrence and restoration, total tamper counts with tamper identification. Snapshot of kWh, V and I shall be recorded along with the following tamper events. Cover open detection – First instance Neutral disturbance Magnetic Interference

Alarm Alarm for power on/off, Under Voltage, Over Voltage, Over Current, Mal functioning of relay, malfunctioning of diagnostic events shall be generated and communicated to the HES immediately.

Measuring Elements Meter should have two measuring elements - one in phase and other in neutral path.

Anti-Tamper features As per CEA Regulations. Load Control Relay for connection/disconnection

Phase and Neutral Disconnection on the following conditions: i) Over current ii) Load Control Limit iii) Pre-programmed Tamper conditions Load Control limits shall be programmable. The disconnection mechanism is as follows: i) The switch re-connection shall be decided by meter locally. It will try to re-connect the load up to 3 times, with 5 minutes interval. ii) if the consumption is still more than the programmed limits, it will lock out and wait for 30 minutes (lock out period). iii) if the consumption is still above the limit , the procedure as defined above in i) and ii) shall be repeated. Reconnection mechanism: Reconnection shall be possible through HHU locally and the same shall be password protected.

Connect/Disconnect Indication

Connect/Disconnect facility to be provided on both the wires i.e. phase and neutral simultaneously. Status of Relay – indication of status of relay i.e. Connected / Disconnected should be available on display as well as through communication. Connection and Disconnection should also be logged as events.

Programmability It should be possible to program the parameters limits / values from remote through sufficiently adequate security mechanism. Once programmed it will be possible for the programmed parameters to come into effect from a certain date & time. Meteorology under such condition must remain intact and shall not be upgradable from remote

Communication Optical port with RS 232 compatible to transfer the data locally through CMRI & remotely through GSM when connected through an external modem.

Communication Protocol

The present IS 15959 is not applicable for single phase meters which would be developed by BIS committee. Meanwhile, Meter manufacturers will share their protocol and memory map with the Utility.

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RTC & time Synchronization Meter shall have RTC with 20 years calendar programmed in the memory and provision for time synchronization

Data Retention Non Volatile Memory (non battery backed up) with 10 years data retention in absence of power.

Meter Housing High grade engineering plastic, IP51, provision for sealing meter cover to meter base, provision for sealing terminal cover, provision for sealing any other compartment for communication module

Data display facility (manual/Auto)

Data Display shall have following three modes: 1. Auto Scroll 2. Scroll with Push-button 3. High Resolution (Shall display energy values with resolution of 2 digits before decimal and 4 digits after decimal

In House Display device (Optional)

Six Digit LCD Display with Legends to identify parameters. Display will be mounted inside house. Communication with meter may be wired or wireless. Display should show the readings appearing on meter. IHDD shall display the tariff details, bill in Indian rupees & due date of payment bill/tariff related information as sent from data centre for demand response. It should also be capable of showing aphanumeric text message from utility. In case meters are installed inside houses the size of the meter display can be sufficiently increased to accommodate the complete details in addition to the existing information of utilities like - Tariff details, bill in Indian Rupees, the due date of payment etc.Pl refer to Annexure-1

Reading frequency The reading frequency proposed is once in 24 hours automatically. Alarms are to be communicated on their occurrences. On demand meter reading facility shall also be available.

Guarantee Meter should be guaranteed against defects arising out of faulty design or workmanship for a period of five and a half years from the 7 years from the date of commissioning.

TARIFF FEATURES

Sr.No. Tariff feature 1 Emergency credit limit Programmable through vend

codes generated by vending client. 2 Provision of Variable fixed charges/standing

charges, TOD, Slab Tariff, Duty, Debt Management.

Programmable through vend codes generated by vending client.

3 Calibration LED blinking Configured on kWh by default irrespective of accounting register

Display parameters(Annexure-1) • Days Left (based on consumption of last seven days) • Value of recent consumption • The currently active rates, the prices charged for consumption at each rate, and the

number of units consumed at each rate and the daily charges.

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• Last 5 recharge codes entered in to the meter • “Authenticated Billing Code (ABC)”# • The total amount vended • Shows the Refund code • Displays monthly consumption in Rupees / kWH • Maximum Demand with occurrence of time and date • Instantaneous load and the projected hourly cost of use at this load • Date/Time, Serial no. • Voltage, current etc. • Key code mode for punching code in to the meter

# “Authenticated Billing Code”: The meter shall display authenticated meter reading code. The token shall contain the following frozen value at midnight (00:00 Hr) of month end.

1. Cumulative kWh energy register. 2. Consumer Number 3. Date of frozen data. 4. Credit balance, it may be positive or negative. 5. The tamper flag, which only indicates whether there is any tamper or not.

3.1 GENERAL REQUIRMENTS

Meter shall be designed and constructed in such a way as to avoid introducing any danger in use and under normal conditions so as to ensure specially the following:— • Personnel safety against electric shock • Personnel safety against effects of excessive temperature. • Protection against penetration of solid objects, dust and water. • Protection against spread of fire.

3.1.1 All the material used in the manufacturing of meters shall be of highest quality. The entire design and construction shall be capable of withstanding stresses likely to occur in actual service and rough handling during transportation.

3.1.2 All insulating material used in the construction of meter shall be non-hygroscopic, non ageing and of tested quality and shall conform to tests as specified in relevant Standards.

3.1.3 The meter shall be designed on application specific integrated circuit and shall be manufactured using SMT (Surface Mount Technology) components.

3.1.4 The terminal block, the terminal cover and the meter case shall ensure reasonable safety against the spread of fire. They should not be ignited by thermic overload of live parts in contact with them.

3.1.5 The meter shall conform to the degree of protection IP 51 against ingress of dust, moisture and vermin.

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3.1.6 All parts which are subject to corrosion under normal working conditions shall be protected effectively. Any protective coating shall not be liable to change by ordinary handling due to exposure to air under normal working conditions.

3.1.7 The meters shall be designed such that their working remains unaffected by electromagnetic interference, electrostatic discharges and high voltage transients as specified in standard.

3.1.8. It is the Onus of the vendor to maintain communication with the meter at all times. In the event of communication failure, the vendor shall make alternative arrangements for recharging the Meter using hand held devices or any other acceptable methods.

3.1.9. Any dispute arising out of communication failure resulting in inconvenience to the consumer is the sole responsibility of the vendor and shall be dealt by the vendor only.

3.1.10. If the vendor fails to redress the consumer meter related complaints for which consumer cannot avail un-interrupted power supply, then a penalty as per the Guaranteed standards of performance & level of compensation to consumer for default fixed by OERC applicable on the DISCOM shall be levied on the vendor.

3.1.11. It is the responsibility of the vendor to replace/repair the meter within 24 hours of complaints received from the consumer/DISCOM authority.

3.1.12. It is the responsibility of vendor to attend the compliant within 4 working hours between 8AM to 8PM after receiving complaints from consumer

3.1.13. All the above are not valid in case of Force-majeure like riots, natural calamities etc.

3.1.14. The vendor shall keep stock of minimum 5% of meter & accessories as stand by to provide support at earliest.

3.2 CONSTRUCTIONAL REQUIREMENTS:

3.2.0 Meter Box: a. The meter shall have completely insulated body and be of wall mounted projected

type. The meter shall have a case made of unbreakable high grade fire resistant, reinforced polycarbonate or equivalent high grade engineering plastic which can be sealed in such a way that the internal parts of the meter are accessible only after breaking the meter cover seals. The meter cover shall have at least two sealing screws, each screw having the sealing holes.

b. The meter case shall have at least three mounting holes. Two holes for mounting screws on the terminal block sealed beneath the terminal cover and one for hanging screw on the top.

c. The meter case shall be ultrasonically welded with the meter cover in such a way that it should not be possible to open the meter cover without damaging the cover. The meter box shall be intended to house one number single-phase electronic energy meter.The meter box complies with IS: 14772:2000 with latest amendment.

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d) Meter box shall be weather proof, capable to withstanding temperatures of boiling water for 5 minutes continuously without distortion or softening. It shall withstand Glow wire test at 650°C as per IS: 11000. HDT of Polycarbonate material shall be minimum 120° C (at 1.8 MPa ° C), e) The box cover should be fitted with two steel hinges inside the box in such a way that one can not interfere with hinges from out side when the box is closed & sealed. f) Soft neoprene rubber gasket shall be provided all around the periphery of box for protection against ingress of dust and water in side the box. g) Meter Box should be comply with IP - 54. Type test report should be enclosed along with offer. h) All metallic parts would be well protected against corrosion. i) Minimum two nos. sealing arrangement shall be provide to seal the meter box. j) Suitable provision should be available at the bottom side of the meter box for cable inlet & outlet. Adjustable cable gland shall be provide for cable incoming & outgoing. Proper barrier or other such arrangement shall be provided in the box so that it shall not be possible to access incoming terminal of the meter from out side. k) Purchase order No.& Date, Property of DISCOM shall be printed on a metallic name plate & shall be fitted on the box or It shall be printed /embossed on the box. It shall be fixed with rivet such that it cannot be removed easily 3.2.1 LCD Unit: The display unit shall be Pin type built-in liquid crystal display. The measured value(s) shall be displayed on minimum six digit Liquid Crystal display (LCD) i.e. display unit, having minimum character size of 8mm X 4mm. When the meter is not energized, the display need not be visible. Each display shall be retained for a minimum period of 2s. 3.2.2 Window: The meter cover shall be of high grade, fire resistant, reinforced polycarbonate or equivalent high grade engineering plastic with one window made of UV stabilized, silicon coated polycarbonate or equivalent high grade engineering plastic for reading the register. The window shall be integral part of the meter cover such that it can not be removed undamaged without breaking the meter cover. 3.2.3 Terminals and Terminals block:

a. The terminal block shall be made from best quality non-hygroscopic, fire retardant, reinforced polycarbonate (not bakelite) or equivalent high grade engineering plastic which should form an extension of the meter case. If shall have terminal of minimum internal diameter 8.5mm

b. The meter shall be provided with terminal to connect the cables. The screws shall not have pointed edge at the end of thread. The clearance and creep age distance of terminal block and tips between the terminal and the surrounding parts of metal enclosure shall be as per relevant IS standard.

c. All parts of each terminal shall be such that the risk of corrosion resulting from contact with any other metal part is minimized.

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d. Electrical connections shall be so designed that contact pressure is not transmitted through insulating material.

3.2.4 Terminal Cover:

a. The meter terminal Block shall be provided with an extended terminal cover with independent sealing arrangement in such a way that it shall cover the terminals, the conductor fixing screws, the external conductors and their insulation i.e. no part of meter or cable accessories shall be visible from the front of the meter.

b. When the meter is mounted, no access to the terminals shall be possible without breaking the seal of the meter terminal cover. 3.2.5 Terminal Arrangement: A diagram of connections should be provided inside the cover the terminal block. The terminal cover shall be extended such that when it is placed in position it is not possible to approach the connections or connecting wires.

3.2.6 Name Plate Marking: The name plate shall have following markings which shall be indelible, distinct and readable from outside the meter:— − Manufacturer's name and/or trade mark and the place (with country) of

manufacture; − Designation of type; − The no. of phases and no. of wires for which the meter is suitable for; − The manufacturer’s serial number and year of manufacture; − Reference voltage; − The basic current and the maximum current; − The principal unit in which the meter reads; − Meter constant; − Class index of the meter; − Reference Frequency; − Guaranty period

3.3 TAMPER AND FRAUD PROTECTION:

The meter shall operate normally under the following conditions: 3.3.1 Phase current reversal: The meter shall record forwarded energy.

3.3.2 Neutral current reversal: The meter shall record forwarded energy. 3.3.3 Phase and neutral interchange: The meter shall record forwarded energy. 3.3.4 The meter shall operate normally in case the phase and neutral are

swapped with neutral connected to earth. 3.3.5 In case the neutral is opened with earth load connected, partial phase by

pass or full phase bypass the energy shall be recorded on the wire which has higher current recording. Such tampers shall be logged in the memory of the meter.

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3.3.6 The metering system shall be provided with adequate magnetic shielding so that any external magnetic field (AC Electro Magnet or DC Magnet) as per the values specified in standard applied on the metering system shall not affect the proper functioning and recording of energy as per error limits prescribed by standard.

3.3.7 Spark Immunity: The meter shall be immune up to 35 kV spark discharge. The meter shall be tested by feeding spark under the following manner for 10 minutes and accuracy shall be maintained:

a. On any of the phases or neutral terminals. b. On any of the connecting wires of the meter (Voltage discharge with 0-10

mm spark gap) i. At any place in load circuit

ii. At any location of meter body. 3.3.8 Measurement shift: The meter shall have measuring element for both phase

and neutral to avoid tampering with neutral. The energy measurement shall always be done on the element with higher current and it is preferable to supply the CT’s for both phase and neutral. The meter shall detect the measurement shifting from phase to neutral circuit and neutral to phase circuit in the memory. This shall be done by finding the imbalance between phase and neutral current and comparing with the pre defined threshold and the persistence time.

3.3.9 Meter Cover Open detection: If case of meter cover/base is opened it shall log the tamper in meter memory with meter time & date.

3.3.10 Magnetic Interference: Meter shall record accurate energy in case of

external magnetic influencing signals as per the IS13779. Meter shall be immune up to 0.5T permanent magnet.

3.3.11 If neutral is disconnected from both supply & load side the meter shall not power up and / or shall disconnect the supply.

3.4 TESTS

3.4.1 Type Tests Meter shall be fully type tested as per IS 13779/1999 (amended up to date) and external AC/DC magnetic influence tests as per CBIP Tech-Report 88. The Type Test Reports shall clearly indicate the constructional features of the type tested meters. All the Type Tests shall have been carried out from any NABL accredited Laboratories to prove that the meters meet the requirements of the specification. 3.4.2 Meters shall pass the entire acceptance and routine tests as laid down in IS:

13779/1999 (amended up to date) and also additional acceptance tests as prescribed in this specification.

3.4.3 Prepaid functionality shall be tested by the utility as per IS: 15884 / 2010. 3.4.4 Other Acceptance tests

i) The meter shall withstand continuously for a period of at least 5 minutes at a voltage of 440 V between phase and neutral without damage/problems,

ii) Power consumption tests,

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iii) The meter shall withstand impulse voltage at 10kV. iv) The meters shall be tested at (-) 15% and at (-) 30% of reference voltage as

well as (+) 10% and (+) 20% of reference voltage and shall record energy within limits of variation as per relevant IS.

v) For other influence quantities like frequency variation the limits of variation in percentage error will be as per IS: 13779/1999 (amended up to date).

The meter shall detect the measurement shifting from phase to neutral circuit and neutral to phase circuit in the memory. This shall be done by finding the imbalance between phase and neutral current and comparing with the pre defined threshold and the persistence time. The condition for measurement shift shall be according to below conditions and the meter shall log the forwarded energy in this conditions:

1 Interchanging of phase & neutral terminals. 2 Neutral connected on incoming side but connected to earth

via resistor on outgoing side. Load is connected solidly to ground.

3 Phase & neutral interchanged at incoming and load is connected to earth.

4 Shorting is provided on current coil terminals.

vi) Meter shall record accurate energy in case of external magnetic influencing signals as per the IS13779. Meter shall be immune up to 0.5T permanent magnet and the switch shall not operate in this condition. In case of abnormal magnetic field such as continuous DC magnetic induction of 0.27 Tesla ± 5% and magnetic induction of 10 milli Tesla the meter shall perform the following features: a) Meter shall log the event in its memory as Magnetic tamper with date and time stamp. b) Meter shall show “TAMPER” in the display. c) Meter shall start recording at 100% of Imax (Defrauded metering)

3.4.5 Sample Meter:

Two nos. sample meter of Single Phase Prepaid meter must be submitted within 15 days of opening of Part-I. Sample meters shall be tested at one of the utility or any test Lab by group of our technical experts as per specification. Date of testing shall be informed to all bidders. Engineer of the bidder shall come with vending software and token generation system. Other than verification of sample meter as per IS 13779, below mention tests shall also be done and bidders’ representative shall be well equipped to demonstrate desired features:-

a) Vending system operation. b) Test of application of tariff.

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c) Token generation. d) Token punch & checking all display parameters on meter as well as parallel

home display unit e) Balance available in the meter. f) Test of friendly credit hours start & end time g) Test of disconnect the output supply once when credit reach to zero. h) Test of reconnect the output supply on providing credit limit / charging with

new token. i) Test of disconnect the out supply if load / current exceed the preset value

in the meter. j) Test of reconnect the out supply if load / current falls below the preset

value in the meter. k) Test of visible / audible over load warning. l) Test of visible / audible low credit warning. m) Authentic Billing Code (ABC) verification. n) All tampers shall be tested as mentioned in the specification. o) MRI of meter for verification of tamper information with date & time

stamping, load survey and meter readings. p) The Meter shall be able to deduct fixed charges as a whole for monthly as

per the tariff applicable. There shall be no need of any token transaction to stop fixed charge recovery while meter is removed from the site and kept in store.

q) Visible low credit warning shall be provided with bi-colour LED / LCD indication (preferably Green for healthy zone, else change from green to flickering Red colour) when the credit falls below defined alarm limit.

r) An audible low credit warning shall be provided to sound for 30 seconds, first warning shall be after half an hour, thereafter second warning after two hours and third warning after 8 hours and thereafter every 8 hours of low credit till the alarm is acknowledged by the consumer by pressing either meter or CIU key. There shall be no alarm during night hours.

s) When the credit reaches to Zero, the meter shall disconnect the output supply except emergency credit limit of ‘1’ working Day (from 17:30 hours of previous day of second Saturdays & Sundays, National Holidays, state fixed holidays & next day till 10:00 hrs) is provided to consumer or meter is charged with a new token which has additional amount than Zero. It shall

give alarm when the credit balance is Rs one hundred (Rs 100.00).

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t) Meter shall be capable to configure for emergency credit limit so that some defined amount could be provided to consumer after zero balance. After this defined amount, meter shall Disconnect the output supply and Restore only when meter balance reach to the amount additional than zero.

u) The meter shall disconnect supply after end of such holiday hours. When meter is recharged with new credit, it shall adjust the debited amount first then normal operation shall go on.

4. SPECIFICATION FOR THREE PHASE PREPAID METER STANDARD: Guaranteed Technical particulars – Pre Payment Energy meter: 3 Phase, 4 wire: (20-80Amp.) Particulars Specification Applicable Standards

The meters shall comply to IS 13779: 1999 & IS 15884:2010 for all requirements except for those parameters which have been specifically mentioned to be otherwise in this specification.

Reference Voltage 415 V (-40% to +20%) Three Phase Current Rating 20-80A Starting Current 0.2% of Ib Accuracy Class 1.0 as per to IS 13779: 1999 & IS 15884:2010 for Active Energy Operating Temperature range

-10 deg C to 55 deg C

Humidity <= 95% Frequency 50 Hz +/- 5% Influence Quantities As per IS 13779,IS15884 Power Consumption of meter

As per IS 13779,IS15884

Meter Display Min 6 digit LCD Display with legends to identify parameters on meter Parameters to be measured Instantaneous-V, I , kW, Power factor

Cumulative – Active Energy, Apparent Energy Average power factor. Previous Month parameters : MD in kW, kWh, Average PF

Power Quality Information

Logging of quality of supply events like power on/off, over/under voltage, over current ( 50 events)

Maximum Demand Should have Maximum Demand register kW with integration period 30 minutes. Resets should be auto-monthly or through communication command.

Load Survey/Interval Data

55 days data to be recorded with 30 minutes integration period for Active Energy, Average Voltage, Average Current. In addition cumulative mid night kWh (00.00 Hrs) shall also be recorded for 55 days.

Time of Use Should support 4 tariff registers / 6 time zones per day. LED / LCD Indicators

LED indicator for pulse/kWh. LED / LCD Indicator for Tamper, Disconnection, Earth leakage.

Tamper/Event Recording

A total of last 50 events considering all tampers defined must be detected and logged as tamper events on first in first out basis along with date & time of occurrence and restoration, total tamper counts with tamper identification. Snapshot of kWh, V and I shall be recorded along with the following tamper events. Cover open detection – First instance Neutral disturbance Magnetic Interference

Alarm Alarm for power on/off, Under Voltage, Over Voltage, Over Current, Mal

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functioning of relay, malfunctioning of diagnostic events shall be generated and communicated to the HES immediately.

Measuring Elements Meter should have two measuring elements - one in phase and other in neutral path.

Anti-Tamper features As per CEA Regulations. Load Control Relay for connection/disconnection

Phase and Neutral Disconnection on the following conditions: i) Over current ii) Load Control Limit iii) Pre-programmed Tamper conditions iv) Disconnect signal from Utility Control Centre such as balance unavailable in case pre-paid facility is availed by consumer. Load Control limits shall be programmable. The disconnection mechanism is as follows: i) The switch re-connection shall be decided by meter locally. It will try to re-connect the load up to 3 times, with 5 minutes interval. ii) if the consumption is still more than the programmed limits, it will lock out and wait for 30 minutes (lock out period). iii) if the consumption is still above the limit , the procedure as defined above in i) and ii) shall be repeated. Reconnection mechanism: Reconnection shall be possible through HHU locally and the same shall be password protected.

Connect/Disconnect Indication

Connect/Disconnect facility to be provided on both the wires i.e. phase and neutral simultaneously. Status of Relay – indication of status of relay i.e. Connected / Disconnected should be available on display as well as through communication. Connection and Disconnection should also be logged as events.

Programmability It should be possible to program the parameters limits / values from remote through sufficiently adequate security mechanism. Once programmed it will be possible for the programmed parameters to come into effect from a certain date & time. Meteorology under such condition must remain intact and shall not be upgradable from remote

Communication Optical port with RS 232 compatible to transfer the data locally through CMRI & remotely through GPRS

Communication Protocol The present IS 15959 is not applicable for single phase meters which would be developed by BIS committee. Meanwhile, Meter manufacturers will share their protocol and memory map with the Utility.

RTC & time Synchronization Meter shall have RTC with 20 years calendar programmed in the memory and provision for time synchronization

Data Retention Non Volatile Memory (non battery backed up) with 10 years data retention in absence of power.

Meter Housing High grade engineering plastic, IP51, provision for sealing meter cover to meter base, provision for sealing terminal cover, provision for sealing any other compartment for communication module

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Data display facility (manual/Auto)

Data Display shall have following three modes: 1. Auto Scroll 2. Scroll with Push-button 3. High Resolution (Shall display energy values with resolution of 2 digits before decimal and 4 digits after decimal

In House Display device (Optional)

Six Digit LCD Display with Legends to identify parameters. Display will be mounted inside house. Communication with meter may be wired or wireless. Display should show the readings appearing on meter. IHDD shall display the tariff details, bill in Indian rupees & due date of payment bill/tariff related information as sent from data centre for demand response. It should also be capable of showing alphanumeric text message from utility. In case meters are installed inside houses the size of the meter display can be sufficiently increased to accommodate the complete details in addition to the existing information of utilities like - Tariff details, bill in Indian Rupees, the due date of payment etc.Pl refer to Annexure-1

Reading frequency The reading frequency proposed is once in 24 hours automatically. Alarms are to be communicated on their occurrences. On demand meter reading facility shall also be available.

Guarantee Meter should be guaranteed against defects arising out of faulty design or workmanship for a period of five and a half years from the date of receipt of consignment or 7 years from the date of commissioning, whichever is earlier.

TARIFF FEATURES

Sr.No. Tariff feature 1 Emergency credit limit Programmable through vend

codes generated by vending client. 2 Provision of Variable fixed charges/standing

charges, TOD, Slab Tariff, Duty, Debt Management.

Programmable through vend codes generated by vending client.

3 Calibration LED blinking Configured on kWh by default irrespective of accounting register

Display parameters(Annexure-1) • Days Left (based on consumption of last seven days) • Value of recent consumption • The currently active rates, the prices charged for consumption at each rate, and the

number of units consumed at each rate and the daily charges. • Last 5 recharge codes entered in to the meter • “Authenticated Billing Code (ABC)”# • The total amount vended • Shows the Refund code • Displays monthly consumption in Rupees / kWH • Maximum Demand with occurrence of time and date • Instantaneous load and the projected hourly cost of use at this load • Date/Time, Serial no.

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• Voltage, current etc. • Key code mode for punching code in to the meter

#“Authenticated Billing Code”: The meter shall display authenticated meter reading code. The token shall contain the following frozen value at midnight (00:00 Hr) of month end.

6. Cumulative kWh energy register. 7. Consumer Number 8. Date of frozen data. 9. Credit balance, it may be positive or negative. 10. The tamper flag, which only indicates whether there is any tamper or not

4.1 GENERAL REQUIREMENTS:

4.1.1 Meter shall be designed and constructed in such a way as to avoid introducing any danger in use and under normal conditions so as to ensure specially the following:—

• Personnel safety against electric shock • Personnel safety against effects of excessive temperature. • Protection against penetration of solid objects, dust and water. • Protection against spread of fire.

4.1.2 All the material used in the manufacture of meters shall be of highest quality.

The entire design and construction shall be capable of withstanding stresses likely to occur in actual service and rough handling during transportation.

4.1.3 All insulating material used in the construction of meter shall be non-hygroscopic non ageing and of tested quality and shall conform to tests as specified in relevant Standards.

4.1.4 The meter shall be designed on application specific integrated circuit and shall be manufactured using SMT (Surface Mount Technology) components.

4.1.5 The terminal block, the terminal cover and the meter case shall ensure reasonable safety against the spread of fire. They should not be ignited by thermal overload of live parts in contact with them.

4.1.6 The meter shall conform to the degree of protection IP 51 against ingress of dust, moisture and vermin.

4.1.7 All parts which are subject to corrosion under normal working conditions shall be protected effectively. Any protective coating shall not be liable to change by ordinary handling due to exposure to air under normal working conditions.

4.1.8 The meters shall be designed such that their working remains unaffected by electromagnetic interference, electrostatic discharges and high voltage transients as per standard.

4.2 CONSTRUCTIONAL REQUIREMENTS:

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4.2.1 Meter Case: a. The meter shall have completely insulated body and be of wall mounted projected

type. The meter shall have a case made of unbreakable high grade fire resistant, reinforced polycarbonate or equivalent high grade engineering plastic which can be sealed in such a way that the internal parts of the meter are accessible only after breaking the meter cover seals. The meter cover shall have at least two sealing screws each screw having the sealing holes.

b. The meter case shall have at least three mounting holes. Two holes for mounting screws on the terminal block sealed beneath the terminal cover and one for hanging screw on the top.

c. The meter box shall be intended to house one number single-phase electronic energy meter.The meter box complies with IS: 14772:2000 with latest amendment.

d. b) Meter box shall be weather proof, capable to withstanding temperatures of boiling water for 5 minutes continuously without distortion or softening. It shall withstand Glow wire test at 650°C as per IS: 11000. HDT of Polycarbonate material shall be minimum 120° C (at 1.8 MPa ° C),

e. c) The box cover should be fitted with two steel hinges inside the box in such a way that one can not interfere with hinges from out side when the box is closed & sealed.

f. d) Soft neoprene rubber gasket shall be provided all around the periphery of box for protection against ingress of dust and water in side the box.

g. e) Meter Box should be comply with IP - 54. Type test report should be enclosed along with offer.

h. f) All metallic parts would be well protected against corrosion. i. g) Minimum two nos. sealing arrangement shall be provide to seal the meter box. j. h) Suitable provision should be available at the bottom side of the meter box for

cable inlet & outlet. Adjustable cable gland shall be provide for cable incoming & outgoing. Proper barrier or other such arrangement shall be provided in the box so that it shall not be possible to access incoming terminal of the meter from out side.

k. i) Purchase order No.& Date, Property of DISCOM shall be printed on a metallic name plate & shall be fitted on the box or It shall be printed /embossed on the box. It shall be fixed with rivet such that it cannot be removed easily

l. 4.2.2 LCD Unit:

The display unit shall be Pin type built-in liquid crystal display. The measured value(s) shall be displayed on minimum six digit Liquid Crystal display (LCD) display unit, having minimum character size of 8mm X 4mm. When the meter is not energized, the display need not be visible. Each display shall be retained for a minimum period of 2s.

4.2.3 Window:

The meter cover shall be of high grade, fire resistant, reinforced polycarbonate or equivalent high grade engineering plastic with one window made of UV stabilized,

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silicon coated polycarbonate or equivalent high grade engineering plastic for reading the register. The window shall be of transparent material ultrasonically welded with the meter cover such that it can not be removed undamaged without breaking the meter cover.

4.2.4 Terminals and Terminals block:

a. The terminal block shall be made from best quality non-hygroscopic, fire retardant, reinforced polycarbonate (not bakelite) or equivalent high grade engineering plastic which should form an extension of the meter case. If shall have terminal minimum internal diameter 8.5mm

b. The meter shall be provided with terminals to connect the cables. The screws shall not have pointed edge at the end of thread. The clearance and creep age distance of terminal block and tips between the terminal and the surrounding parts of metal enclosure shall be as per IS.

c. All parts of each terminal shall be such that the risk of corrosion resulting from contact with any other metal part is minimized.

d. Electrical connections shall be so designed that contact pressure is not transmitted through insulating material.

4.2.5 Terminal Cover:

a. The meter terminal Block shall be provided with an extended terminal cover with independent sealing arrangement in such a way that it shall cover the terminals, the conductor fixing screws, the external conductors and their insulation i.e. no part of meter or cable accessories shall be visible from the front of the meter.

b. When the meter is mounted, no access to the terminals shall be possible without breaking the seal of the meter terminal cover.

4.2.6 Terminal Arrangement: A diagram of connections should be provided inside the cover of the terminal block. The terminal cover shall be extended such that when it is placed in position it is not possible to approach the connections or connecting wires.

4.2.7 Name Plate Marking: The name plate shall have following markings which shall be indelible, distinct and readable from outside the meter:—

− Manufacturer's name and/or trade mark and the place of manufacture; − Designation of type; − The no. of phases and no. of wires for which the meter is suitable for; − The manufacturer’s serial number and year of manufacture; − Reference voltage; − The basic current and the maximum current; − The principal unit in which the meter reads; − Meter constant; − Class index of the meter; − Reference Frequency;

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− Warranty Period 4.3 TAMPER AND FRAUD PROTECTION:

4.3.1 Phase Sequence Reversal: The meter should work accurately irrespective of phase sequence of the supply.

4.3.2 C.T. Shorting / By Passing: The meter shall have capability to record

bypassing/shorting and opening of current coil (s) of one or any two phases with date, time. Meter shall not disconnect the supply under CT bypass or open.

4.3.3 Missing Potential: The meter shall be capable of detecting and recording

occurrences and restorations of missing potential (1 phase or 2 phases) which can happen due to intentional/ accidental disconnection of potential leads with date and time along with total no. of such occurrences for all phases during the above period. This tamper recording shall not be done when meter is without any load i.e. current in all phases is zero.

4.3.4 External Magnetic Influence: The metering system shall be provided with

adequate magnetic shielding so that any external magnetic field (AC Electro Magnet or DC Magnet) as per the values specified in standard applied on the metering system shall not affect the proper functioning and recording of energy as per error limits prescribed in standard.

4.3.5 Meter Cover Open detection: If case of meter cover/base is opened it shall log the tamper in meter memory with date & time stamp.

4.3.6 Spark Immunity: The meter shall be immune up to 35 kV spark discharge. The meter shall be tested by feeding spark under the following manner for 10 minutes and accuracy shall be maintained:

a. On any of the phases or neutral terminals. b. On any of the connecting wires of the meter (Voltage discharge with 0-

10 mm spark gap) c. At any place in load circuit d. At any location of meter body.

4.3.7 Magnetic Interference: Meter shall record accurate energy in case of external magnetic influencing signals as per the IS13779. Meter shall be immune up to 0.5T permanent magnet and the switch shall not operate in this condition

4.4 TESTS 4.4.1 Type Tests

Meter shall be fully type tested as per IS 13779/1999 (amended up to date) and external AC/DC magnetic influence tests as per CBIP Tech-Report 88. The Type Test Reports shall clearly indicate the constructional features of the type tested

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meters. All the Type Tests shall have been carried out from Laboratories which are accredited by the National Board of Testing and Calibration Laboratories (NABL) of Govt. of India to prove that the meters meet the requirements of the specification.

4.4.2 Prepaid functionality shall be tested by the utility as per IS: 15884 / 2010. 4.4.3 Meters shall pass the entire acceptance and routine tests as laid down in IS:13779

(amended up to date) and also additional acceptance tests as prescribed in this specification.

4.4.4 Other Acceptance tests: i) The meter shall withstand continuously for a period of at least 5 minutes at a

voltage of 440 V between phase and neutral without damage/problems, ii) Power consumption tests, iii) The meter shall withstand impulse voltage at 10kV. iv) The meters shall be tested at (-) 15% and at (-) 30% of reference voltage as

well as (+) 10% and (+) 20% of reference voltage and shall record energy within limits of variation indicated above.

v) For other influence quantities like frequency variation the limits of variation in percentage error will be as per IS: 13779/1999 (amended up to date).

vi) Meter shall record accurate energy in case of external magnetic influencing signals as per the IS13779. Meter shall be immune up to 0.5T permanent magnet and the switch shall not operate in this condition. In case of abnormal magnetic field such as continuous DC magnetic induction of 0.27 Tesla ± 5% and magnetic induction of 10 milli Tesla the meter shall perform the following features: a) Meter shall log the event in its memory as Magnetic tamper with date and

time stamp. b) Meter shall show “TAMPER” in the display. c) Meter shall start recording at 100% of Imax (Defrauded metering)

4.4.5 Sample Meter: Two nos. sample meter of Three Phase Prepaid meter must be submitted within 15 days of opening of Part-I. Sample meters shall be tested at one of the utility or any test Lab by group of our technical experts as per specification. Date of testing shall be informed to all bidders. Engineer of the bidder shall come with vending software and token generation system. Other than verification of sample meter as per IS 13779, below mention tests shall also be done and bidders’ representative shall be well equipped to demonstrate desired features:-

a) Vending system operation. b) Test of application of tariff. c) Token generation. d) Token punch & checking all display parameters on meter as well as parallel

home display unit e) Balance available in the meter.

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f) Test of friendly credit hours start & end time g) Test of disconnect the output supply once when credit reach to zero. h) Test of reconnect the output supply on providing credit limit / charging with

new token. i) Test of disconnect the out supply if load / current exceed the preset value

in the meter. j) Test of reconnect the out supply if load / current falls below the preset

value in the meter. k) Test of visible / audible over load warning. l) Test of visible / audible low credit warning. m) Authentic Billing Code (ABC) verification. n) All tampers shall be tested as mentioned in the specification. o) MRI of meter for verification of tamper information with date & time, load

survey and meter readings. p) The Meter shall be able to deduct fixed charges as a whole for monthly as

per the tariff applicable. There shall be no need of any token transaction to stop fixed charge recovery while meter is removed from the site and kept in store.

q) Visible low credit warning shall be provided with bi-colour LED / LCD indication (preferably Green for healthy zone, else change from green to flickering Red colour) when the credit falls below defined alarm limit.

r) An audible low credit warning shall be provided to sound for 30 seconds, first warning shall be after half an hour, thereafter second warning after two hours and third warning after 8 hours and thereafter every 8 hours of low credit till the alarm is acknowledged by the consumer by pressing either meter or CIU key. There shall be no alarm during night hours.

s) When the credit reaches to Zero, the meter shall disconnect the output supply except emergency credit limit of ‘1’ working Day (from 17:30 hours of previous day of second Saturdays & Sundays, National Holidays, state fixed holidays & next day till 10:00 hrs) is provided to consumer or meter is charged with a new token which has additional amount than Zero. It shall give alarm when the credit balance is Rs one hundred (Rs 100.00).

t) Meter shall be capable to configure for emergency credit limit so that some defined amount could be provided to consumer after zero balance. After this defined amount, meter shall Disconnect the output supply and Restore only when meter balance reach to the amount additional than zero.

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u) The meter shall disconnect supply after end of such holiday hours. When meter is recharged with new credit, it shall adjust the debited amount first then normal operation shall go on.

5. CONSUMER INTERFACE UNIT (CIU):

• The meter shall be supplied with a separate In-home display unit /CIU. • The display unit shall be powered up from the meter • The display unit shall have a LCD display. • The display unit shall have a key pad to enter the code. The keypad should be

similar to the keypad available on the meter. • The display unit shall have an RJ11 connection port to connect to the meter. • The display unit and energy meter shall be connected using a 4 wire connection

cable (Similar to telephone cable). • The display unit shall have a buzzer to generate alarm signal in case of low credit

and overload. 6. METER DATA READ THROUGH MRI AND / OR BCS:

It shall be possible to read the prepaid meters and minimum following information shall be available in meter reading data. • The transaction history data with date and time. • All the events history with time based and category based information. • Tariff details including the TOD tables, slab tables and information about the

current active rate price. • Monthly history and consumption data of the energy consumed for last twelve

months. • All the account related information like meter credit, emergency credit details,

minimum charge and fixed charges value. • All the limiting parameters shall also be available in meter reading.

7. VENDING SYSTEM REQUIREMENTS: This section specifies the requirements of the vending system for currency based Prepaid metering solution. The meter shall work on the latest currency transfer keypad technology supported by an online vending system. Since the keypad technology is future proof, cost effective and in this communication age, enables consumers to buy electricity over the multiple vending options like Utility billing centers, Utility website, through third party POS providers and SMS based vending and many other vending options such as IVR (Utility Call Centre), bank ATM, etc which enables 24x7 anywhere anytime vending faculties, hence the system provided by the bidder shall have such capabilities to integrate with utility / any third party service providers based upon mutual agreement with utility. The vending system shall use Triple Data Encryption Standard (Triple DES), i.e. it provides three levels of encryption for the vend code. The code shall be meter specific and can’t be used in any other meter. Triple DES is

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widely used in banking systems worldwide due to the high level of security provided by the algorithm. The necessary licensed Software for each Vending Station at Utility billing centre shall be provided by bidder. The vending station shall be placed at the billing stations of Utility for which necessary office space, electricity etc. and furniture for this system shall be provided by Utility. Cash shall be collected by Utility staff; upon the advice of the designated staff the vend terminal / personal computer shall generate a token to transfer the credit to the energy meter. The token shall be printed using the printer attached to the personal computer. Also the VPN connectivity for access between the vending station placed at Utility premises & the bidder’s server shall be provided by Utility. Adequate back up power in the form of suitable UPS with standard back up shall be provided at each Vending Station. The vending system shall be the online vending system from where the vend codes shall be issued. It shall be possible to integrate various vending options like SMS based vending, POS terminals based vending, etc. A client system shall be provided in the project monitoring center to produce the MIS reports and defining the customers in the database as mentioned in this specification. In order to have vending system interoperable provision to integrate the prepaid system with the utility’s website & payment gateway through web services technology should be made available.

8. VENDING PROCESS: 8.1.1 On receipt of the vend request the system shall have a provision to ascertain

the identity of the consumer. The keys to identify the consumer shall be the meter serial number or consumer premise number.

8.1.2 The vend terminal shall send the request to a central database that shall authenticate the transaction and generate an encrypted code.

8.1.3 In order to provide maximum security to the system the encryption shall not be done on the vend terminal.

8.1.4 On receipt of each request the vend terminal shall connect to the central database and get the code generated.

8.1.5 The code hence generated shall be printed on paper using the attached printer.

8.1.6 The vending system shall be used to transfer current values (Rupees) to the meter.

8.1.7 The consumer shall pay the money at the vend terminal, this information when fed to the vend terminal shall be send to the central database that shall encrypt the token using Triple DES encryption algorithm.

9. DATA MONITORING CENTRE (DMC): The DMC shall be a part of the vending system which shall have capability to interface with the central database and produce the management reports as detailed in the specification. It shall manage all administrative data, including settings of system accounts, tariffs, meter and Consumer data. It shall also provide reporting system for system analysis. Various tasks that should be performed from the DMC are outlined below:

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9.1.1 Consumer Database Management • Entry of new consumers and their details • Existing consumer database

9.1.2 Meter Database Management

• Uploading of meter database 9.1.3 Tariff Management

• Tariff structure definition • Rate Price definition • Tariff category • Tax percentage • Fixed Charge value • Minimum charge value • Slab reset period

• Tariff change administration 9.1.4 Limit Parameters management

• Define Load Limit • Current Limit value

• Emergency Credit 9.1.5 Debt (previous charges) Management 9.1.6 Transaction management :

• Cash vend transaction • Retained credit transaction • Refund Money Transaction • Previous Charge Transaction

9.1.7 Reports • Debt collection and outstanding report • Tax and duties accounts report • Customer’s Vend Report

9.1.8 Import of data by the vending station from the master station / Export of data by the main station to the vending stations: • Import of data from Comma separated values(CSV) format files • Export of data in CSV format.

9.1.9 Message Management • Entry of System Message • Entry of Customer Specific Messages • Entry of Predefined Messages

9.1.10 User Security Management

• Group rights definition • Entry of system users and allocation of group rights

10. SECURITY ASPECT: The vending system shall be a sophisticated system with reliable security features.

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a) The token created for particular meter with the defined tariff shall not be used for any other meter.

b) The meter shall accept the valid token only once. The token generated shall be meter specific and shall be used only on the particular meter for which it is intended.

c) The token shall not be reusable d) The token shall be re-issued in case it is lost the meter shall accept the code

generated only once. e) Whenever a tariff change takes place no other token shall be accepted by the

meter unless the updated tariff token is entered into the meter. f) The token generated shall be authenticated as well as encrypted so that no

decoding is possible. g) The Vending system must be certified to ISO/IEC 27001 which is the only auditable

international standard which defines the requirements for an Information Security Management System (ISMS). The standard is designed to ensure the selection of adequate and proportionate security controls.

11. Support for Operation & running the system The token generation at vending station shall be done by the supplier from the start of the installation of meters in field. The manufacturer shall assign a responsible person and provide necessary hardware like computer system, UPS, firewall etc, if required at each vending station for successful running of the project. At the same time the utility shall assign a responsible person at each vending station to collect the revenue from consumers and understand the system functionality in detail.. After successful completion, the manufacturer shall handover the whole system to DISCOM with necessary training imparted to DISCOM. Utility may extend the operation period for another two years which can be mutually discussed at the time of completion of the project.

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Approach and Methodology The following table elaborates various requirements within A&M: i. Understanding of Purchaser and its requirement with clear mention of the deliverables. ii. Details of proposed methodology iii. Project Team Structure iv. Resource planning and estimation v. Risk planning vi. Detailed work plan with timelines

i) Understanding of Utility and its requirement

Bidder should depict complete understanding of the as-is system of the Utility based on the information provided in the Bid Document. It should also require to list down all the deliverables that has been planned as a part of the overall project with timelines. Also provide details of prior interaction with Utility, if any. ii) Details of proposed methodology Please provide details of methodology followed by your organization in successfully implementing similar projects. Also highlight the special steps that your organization/consortium intends to take in order to ensure that the change from current system to proposed one will be smooth and effective. iii) Project Team Structure In this section please provide detail of the team that would be deployed by your organization to execute the project. Please provide details of the team structure. iv) Resource planning and estimation Bidder shall provide detailed staffing schedule of the professional and support staff in For P rofe s s iona l S ta ff the input s hould be indica te d individua lly; S upport S ta ff it s hould be indicated by category (e.g.: IT administrator, field survey staff etc.). For e a ch s ta ff indica te s e pa ra te ly s ta ff input for off-site and on-site work. v) Risk planning Bidder shall assess underlying risks in implementation of the Project and detail out the methodology to mitigate them. It may include development of a risk assessment matrix indicating severity of the risk, chance of its occurrence and its mitigation approach. vi) Detailed work plan with timelines

Bidder has to make AS IS study of the system and from the bid documents understanding, he has to submit a details work plan along with the timelines.

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Other Terms and conditions of for installation, commissioning of Prepaid meters along with box are as detailed below: 1. Field survey to be carried out by the successful bidder.

2. Scope of work covers replacement of existing electromechanical/hybrid energy

meters with single phase or three phase electronic Prepaid energy meters.

3. Successful bidder shall carry out installation of meters under scope of this tender.

4. Prior to commencement of work, DISCOM shall issue necessary Identity Card for

successful bidder staff enabling access to site.

5. DISCOM shall inform its staff in advance regarding the installation program and desired necessary cooperation shall be provided by them to field teams for smooth and timely execution of project.

6. Necessary shut downs (if require) shall be arranged by DISCOM and it shall provide desired no. of workers for this purpose shall provide for concern installation area.

7. The Existing main service cable & load wire of the consumer shall be properly

connected to the meters. The outgoing leads from the meters shall be terminated into the existing cut out / load point. Meter shall be installed at existing installed meter location / suitable place available nearby the existing installed meter. All T & P shall be arranged by contractor.

8. Contractor shall deposit the removed meters from the consumers’ premises to

the concerned Junior Engineer along with the details of the consumers. Meter number and reading of the meters (old & new) at the time of replacement shall be recorded and handed over along with meters to concern Junior Engineer .

9. All required installation materials/ consumable to be procured by the contractor: The contractor shall be responsible to arrange material like PVC Tape, GI / Steel screws, washer & plastic sleeve (Gitty) for fixing of meter, any other material required for installation,

10. Sealing of Meter shall be carried out by DISCOM staff.

11. Contractor shall establish an office in the area awarded and shall provide contact details of the contact person incharge of the office for receiving and communicating instructions from/to DISCOM representative.

12. DISCOM shall inform its consumer in advance about the meter replacement activity for smooth execution of contract,

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13. DISCOM shall provide complete list of consumers along with their addresses,

service connection number, meter number etc. in soft copy, to the contractor along with the work order.

14. Separate display unit shall be connected at maximum of 100m distance from the meter, suitable dressing of communication wire with ISI mark PVC conduit pipe / casing shall be done.

15. The electricity required for installation shall be provided by DISCOM free of cost.

16. Necessary work permit shall be issued to the contractor for the installation activity

17. Contractor shall intimate to the concern Discom representative if they find any malfunctioning during installation.

18. The installation shall not be treated as complete until the replaced meter is returned to the concerned Junior Engineer (Meter) and sealing certificate is submitted to him.

19. The contractor shall engage staff to locate consumer premises well in advance

and shall inform the utility for any material / activity to be required for replacement. For this the utility shall provide soft copy of consumer list along with necessary details.

20. Contractor shall show to the consumer operation of the keypad and its display details.

21. Contractor shall be liable to finish the work allotted within in a fort night (Fifteen day) from the date of issue of meters. Any delay shall invite appropriate action.

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SECTION –V

LIST OF ANNEXURES

(SCHEDULES AND FORMATS)

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Tender Notice No : DISCOM / Prepaid Meter, / 37 Date: 19.03.2013

Annexure – I DECLARATION FORM

To GM ( PT) Registered Office, WESCO, NESCO & SOUTHCO N 1/22, IRC Village, Nayapalli, Bhubaneswar - 15 Sir, Having examined the above specifications together with the Tender terms and conditions

referred to therein.

1- I / we the undersigned do hereby offer to execute the total project thereon in complete

shape in all respects as per the Scope of Work and Technical specification in the tender. 2- I / we do hereby undertake to complete the project within the time Schedule to be fixed

by DISCOMs. 3- I / we do hereby guarantee the technical particulars given in the tender supported with

necessary reports from concerned authorities. 4- I / we do hereby certify to have furnished a copy of the tender specifications by remitting

Cash/ Demand draft having Money Receipt No …………… date ……./ Draft

No………….Date……. 5- I / we do hereby agree to furnish the composite Bank Guarantee in the manner specified /

acceptable by DISCOMs for the sum as applicable to me / us as per clause No.24 in ITB

in Annexure-III(A) of this specification within seven days of issue of Letter of intent / Job

Order, in the event of Job order being decided in my / us favour , failing which I / we

clearly understand that the said LOI / J.O. shall be liable to be withdrawn by the

DISCOMs

Signed this…………….Day of……………………200….

Yours faithfully, (Signature of Bidder with Seal)

(This form should be duly filled up & signed by the bidder & submitted along with the original copy of the bid)

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ANNEXURE – II

PROFORMA FOR PERFORMANCE GUARANTEE

This Guarantee Bond is executed this ____ day of ___________________________ by us the _____________________________________________________ Bank at ___________________ P.O.__________ P.S. ____________Dist ________________ State __________ ( indicate designation of Purchaser ) Name of DISCOM.(WESCO/ NESCO/ SOUTHCO) (as the case may be) Regd. Office: N 1/22, IRC Village, Nayapalli, Bhubaneswar – 751015 registered under the Company Act 1956 (here in after called “the Discom”) has placed Purchase Order No._________ Dt.___________ (hereinafter called “the Agreement”) with M/s_________________ _________________________ (hereinafter called “the Contractor”) for implementation of Prepaid metering system and whereas WESCO/ NESCO/ SOUTHCO (as the case may be) has agreed to exempt the Contractor from making payment of an amount equivalent to 10% of the value of the contract towards performance of the contracts against submission or Bank Guarantee of equivalent amount. 1. Now, therefore, in consideration of WESCO/NESCO/ SOUTHCO (as the case may be) having agreed to exempt the Contractor from making payment of an amount equivalent to 10% of the value of the contract towards performance of the contracts against submission or Bank Guarantee of equivalent amount, we the ____________________ Bank, Address ____________________________ (code No. ________) (hereinafter referred to as “the Bank”) do hereby undertake to pay to the WESCO/NESCO/SOUTHCO (as the case may be) an amount not exceeding Rs._____________ (Rupees _______________________________ ) only against any loss or damage caused to or suffered by WESCO/NESCO/SOUTHCO (as the case may be) by reason of any breach by the said Contractor(s) of any of the terms or conditions contained in the said Agreement. 2. We, the ______________________ Bank do hereby undertake to pay the amounts due and payable under the guarantee without any demur, merely on a demand WESCO/NESCO/SOUTHCO (as the case may be) stating that the amount claimed is due by way of loss or damage caused to or suffered by WESCO/NESCO/SOUTHCO (as the case may be) by reason of any breach by the said Contractor(s) of any of the terms or conditions contained in the said Agreement or by the reason of any breach by the said Contractor’s failure to perform the said Agreement. Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this Guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs.___________ (Rupees _________________________________________ ) only. 3. We, the ________________________ Bank also undertake to pay to WESCO/NESCO/SOUTHCO (as the case may be) any money so demanded not withstanding any dispute or dispute raised by the Contractor(s) in any suit or proceeding instituted/ pending before any court or Tribunal relating thereto our liability under this Agreement being absolute and unrevocable. The payment so made by us under this bond shall be valid discharge of our liability for payment there under and the Contractor(s) shall have no claim against us for making such payment.

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4. We, the _________________________ Bank further agree that the guarantee herein contain shall

remain in full force and affect during the period that would be taken for the performance of the said Agreement and it shall continue to remain in force endorsable till all the dues of WESCO/NESCO/SOUTHCO (as the case may be) under by virtue of the said Agreement have been fully paid and its claim satisfied or discharged or till WESCO/NESCO/SOUTHCO (as the case may be) certifies that the terms and conditions of the said Agreement have been fully and properly carried out by the said Contractor(s) and accordingly discharge this guarantee and will not be revoked by us during the validity of the guarantee period. Unless a demand or claim under this guarantee is made on us or with_____________ ____________________________________ (Local Bank Name, address and code No.) _________________________________________________, Bhubaneswar in writing on or before __________________ (date) we shall be discharged from all liability under this guarantee thereafter. 5. We, the _________________________ Bank further agree that WESCO/NESCO/SOUTHCO (as the case may be) shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the said Contractor(s) and we shall not be relieved from our liability by reason of any such variation or extension being granted to the said Contractor(s) or for any forbearance act or omission on part of WESCO/NESCO/SOUTHCO (as the case may be) or any indulgence by WESCO/NESCO/SOUTHCO (as the case may be) to the said Contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would but for this provisions have effect of so relieving us. 6. The Guarantee will not be discharged due to change in the name, style and constitution of the Bank and or Contractor(s). 7. We, the _________________________ Bank lastly undertake not to revoke this Guarantee during its currency except with the previous consent of WESCO/NESCO/SOUTHCO (as the case may be) in writing. Dated ___________ the __________ day of Two thousand _________ . Not withstanding anything contained herein above. Our liability under this Bank Guarantee shall not exceed Rs.______________ (Rupees _______ ____________________________________________________________________ ) only. The Bank Guarantee shall be valid up to _____________________ only. We or our Bank at Bhubaneswar (Name & Address of the Local Bank) are liable to pay the guaranteed amount depending on the filing of claim and any part thereof under this Bank Guarantee only and only if you serve upon us or our local Bank at Bhubaneswar a written claim or demand and received by us or by Local Branch at Bhubaneswar on or before Dt.__________ otherwise bank shall be discharged of all liabilities under this guarantee thereafter.

For _____________________________________

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(Indicate the name of the Bank) N.B.: (1) Name of the Contractor:

(2) No. & date of the LOI /Job order / agreement:

(3) Amount of Job Order.:

(4) Name of Material/ Equipment :

(5) Name of the Bank:

(6) Amount of the Bank Guarantee:

(7) Name, Address and Code No. of the Local Branch:

(8) Validity period or date up to which the agreement is valid:

(9) Signature of the Constituent Authority of the Bank with seal:

(10) Name & addresses of the Witnesses with signature:

(11) The Bank Guarantee shall be accepted only after getting confirmation from the respective

Banks.

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Tender Notice No : DISCOM / Prepaid Meter, / 37 Date: 19.03.2013

ANNEXURE – III (A)

GUARANTEED TECHNICAL PARTICULARS SPECIFICATION FOR SINGLE PHASE PRE PAID TYPE ENERGY METER: Particulars Specification Bidders Data Applicable Standards

The meters shall comply to IS 13779: 1999 & IS 15884:2010 for all requirements except for those parameters which have been specifically mentioned to be otherwise in this specification.

Reference Voltage 240 V (-40% to +20%) Single Phase Current Rating 10-60A Starting Current 0.2% of Ib Accuracy Class 1.0 as per to IS 13779: 1999

& IS 15884:2010 for Active Energy

Operating Temperature range

-10 deg C to 55 deg C

Humidity <= 95% Frequency 50 Hz +/- 5% Influence Quantities As per IS 13779 Power Consumption of meter

As per IS 13779.(i.e Volt Ckt:10VA and Current Ckt: for 60A -11VA and for 100A -18.4VA.

Meter Display Min 6 digit LCD Display with legends to identify parameters on meter

Parameters to be measured Instantaneous-V, I , kW, Power factor Cumulative – Active Energy, Apparent Energy Average power factor. Previous Month parameters : MD in kW, kWh, Average PF

Power Quality Information

Logging of quality of supply events like power on/off, over/under voltage, over current ( 50 events)

Maximum Demand Should have Maximum Demand register kW with integration period 30 minutes. Resets should be auto-monthly or through communication command.

Load Survey/Interval Data

55 days data to be recorded with 30 minutes integration period for Active Energy, Average Voltage, Average Current.

In addition cumulative mid night kWh (00.00 Hrs) shall also be recorded for 55 days.

Time of Use Should support 4 tariff registers / 6 time zones per day.

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LED / LCD Indicators

LED indicator for pulse/kWh. LED / LCD Indicator for Tamper, Disconnection, Earth leakage.

Tamper/Event Recording

A total of last 50 events considering all tampers defined must be detected and logged as tamper events on first in first out basis along with date & time of occurrence and restoration, total tamper counts with tamper identification. Snapshot of kWh, V and I shall be recorded along with the following tamper events.

Cover open detection – First instance

Neutral disturbance Magnetic Interference

Alarm Alarm for power on/off, Under Voltage, Over Voltage, Over Current, Mal functioning of relay, malfunctioning of diagnostic events shall be generated and communicated to the HES immediately.

Measuring Elements Meter should have two measuring elements - one in phase and other in neutral path.

Anti-Tamper features As per CEA Regulations. Load Control Relay for connection/disconnection

Phase and Neutral Disconnection on the following conditions: i) Over current ii) Load Control Limit iii) Pre-programmed Tamper conditions Load Control limits shall be programmable. The disconnection mechanism is as follows: i) The switch re-connection shall be decided by meter locally. It will try to re-connect the load up to 3 times, with 5 minutes interval. ii) if the consumption is still more than the programmed limits, it will lock out and wait for 30 minutes (lock out period). iii) if the consumption is still above the limit , the procedure as defined above in i) and ii) shall be repeated. Reconnection mechanism: Reconnection shall be possible through HHU locally and the same shall be password protected.

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Connect/Disconnect Indication

Connect/Disconnect facility to be provided on both the wires i.e. phase and neutral simultaneously. Status of Relay – indication of status of relay i.e. Connected / Disconnected should be available on display as well as through communication. Connection and Disconnection should also be logged as events.

Programmability It should be possible to program the parameters limits / values from remote through sufficiently adequate security mechanism. Once programmed it will be possible for the programmed parameters to come into effect from a certain date & time. Meteorology under such condition must remain intact and shall not be upgradable from remote

Communication Optical port with RS 232 compatible to transfer the data locally through CMRI.

Communication Protocol

The present IS 15959 is not applicable for single phase meters which would be developed by BIS committee. Meanwhile, Meter manufacturers will share their protocol and memory map with the Utility.

RTC & time Synchronization Meter shall have RTC with 20 years calendar programmed in the memory and provision for time synchronization

Data Retention Non Volatile Memory (non battery backed up) with 10 years data retention in absence of power.

Meter Housing High grade engineering plastic, IP51, provision for sealing meter cover to meter base, provision for sealing terminal cover, provision for sealing any other compartment for communication module

Data display facility (manual/Auto)

Data Display shall have following three modes: 1. Auto Scroll 2. Scroll with Push-button 3. High Resolution (Shall display energy values with resolution of 2 digits before decimal and 4 digits after decimal

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In House Display device (Optional)

Six Digit LCD Display with Legends to identify parameters. Display will be mounted inside house. Communication with meter may be wired or wireless. Display should show the readings appearing on meter. IHDD shall display the tariff details, bill in Indian rupees & due date of payment bill/tariff related information as sent from data centre for demand response. It should also be capable of showing aphanumeric text message from utility. In case meters are installed inside houses the size of the meter display can be sufficiently increased to accommodate the complete details in addition to the existing information of utilities like - Tariff details, bill in Indian Rupees, the due date of payment etc.Pl refer to Annexure-1

Reading frequency The reading frequency proposed is once in 24 hours automatically. Alarms are to be communicated on their occurrences. On demand meter reading facility shall also be available.

Guarantee Meter should be guaranteed against defects arising out of faulty design or workmanship for a period of five and a half years from the date of receipt of consignment or 5 years from the date of commissioning, whichever is earlier.

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ANNEXURE – III (B)

GUARANTEED TECHNICAL PARTICULARS SPECIFICATION THREE PHASE PREPAID METER STANDARD: Guaranteed Technical particulars – Pre Payment Energy meter: 3 Phase, 4 wire: (20-80Amp.) Particulars Specification Bidders Data Applicable Standards

The meters shall comply to IS 13779: 1999 & IS 15884:2010 for all requirements except for those parameters which have been specifically mentioned to be otherwise in this specification.

Reference Voltage 415 V (-40% to +20%) Three Phase Current Rating 20-80A Starting Current 0.2% of Ib Accuracy Class 1.0 as per to IS 13779: 1999 &

IS 15884:2010 for Active Energy

Operating Temperature range

-10 deg C to 55 deg C

Humidity <= 95% Frequency 50 Hz +/- 5% Influence Quantities As per IS 13779,IS15884 Power Consumption of meter

As per IS 13779,IS15884

Meter Display Min 6 digit LCD Display with legends to identify parameters on meter

Parameters to be measured Instantaneous-V, I , kW, Power factor Cumulative – Active Energy, Apparent Energy Average power factor. Previous Month parameters : MD in kW, kWh, Average PF

Power Quality Information

Logging of quality of supply events like power on/off, over/under voltage, over current ( 50 events)

Maximum Demand Should have Maximum Demand register kW with integration period 30 minutes. Resets should be auto-monthly or through communication command.

Load Survey/Interval Data

55 days data to be recorded with 30 minutes integration period for Active Energy, Average Voltage, Average Current.

In addition cumulative mid night kWh (00.00 Hrs) shall also be recorded for 55 days.

Time of Use Should support 4 tariff registers / 6 time zones per day.

LED / LCD Indicators

LED indicator for pulse/kWh. LED / LCD Indicator for Tamper,

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Disconnection, Earth leakage. Tamper/Event Recording

A total of last 50 events considering all tampers defined must be detected and logged as tamper events on first in first out basis along with date & time of occurrence and restoration, total tamper counts with tamper identification. Snapshot of kWh, V and I shall be recorded along with the following tamper events.

Cover open detection – First instance

Neutral disturbance Magnetic Interference

Alarm Alarm for power on/off, Under Voltage, Over Voltage, Over Current, Mal functioning of relay, malfunctioning of diagnostic events shall be generated and communicated to the HES immediately.

Measuring Elements Meter should have two measuring elements - one in phase and other in neutral path.

Anti-Tamper features As per CEA Regulations. Load Control Relay for connection/disconnection

Phase and Neutral Disconnection on the following conditions: i) Over current ii) Load Control Limit iii) Pre-programmed Tamper conditions iv) Disconnect signal from Utility Control Centre such as balance unavailable in case pre-paid facility is availed by consumer. Load Control limits shall be programmable. The disconnection mechanism is as follows: i) The switch re-connection shall be decided by meter locally. It will try to re-connect the load up to 3 times, with 5 minutes interval. ii) if the consumption is still more than the programmed limits, it will lock out and wait for 30 minutes (lock out period). iii) if the consumption is still above the limit , the procedure as defined above in i) and ii) shall be repeated. Reconnection mechanism: Reconnection shall be possible through HHU locally and the same shall be password protected.

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Connect/Disconnect Indication

Connect/Disconnect facility to be provided on both the wires i.e. phase and neutral simultaneously. Status of Relay – indication of status of relay i.e. Connected / Disconnected should be available on display as well as through communication. Connection and Disconnection should also be logged as events.

Programmability It should be possible to program the parameters limits / values from remote through sufficiently adequate security mechanism. Once programmed it will be possible for the programmed parameters to come into effect from a certain date & time. Meteorology under such condition must remain intact and shall not be upgradable from remote

Communication Optical port with RS 232 compatible to transfer the data locally through CMRI & remotely through GPRS

Communication Protocol The present IS 15959 is not applicable for single phase meters which would be developed by BIS committee. Meanwhile, Meter manufacturers will share their protocol and memory map with the Utility.

RTC & time Synchronization

Meter shall have RTC with 20 years calendar programmed in the memory and provision for time synchronization

Data Retention Non Volatile Memory (non battery backed up) with 10 years data retention in absence of power.

Meter Housing High grade engineering plastic, IP51, provision for sealing meter cover to meter base, provision for sealing terminal cover, provision for sealing any other compartment for communication module

Data display facility (manual/Auto)

Data Display shall have following three modes: 1. Auto Scroll 2. Scroll with Push-button 3. High Resolution (Shall display energy values with resolution of 2 digits before decimal and 4 digits after decimal

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In House Display device (Optional)

Six Digit LCD Display with Legends to identify parameters. Display will be mounted inside house. Communication with meter may be wired or wireless. Display should show the readings appearing on meter. IHDD shall display the tariff details, bill in Indian rupees & due date of payment bill/tariff related information as sent from data centre for demand response. It should also be capable of showing aphanumeric text message from utility. In case meters are installed inside houses the size of the meter display can be sufficiently increased to accommodate the complete details in addition to the existing information of utilities like - Tariff details, bill in Indian Rupees, the due date of payment etc.Pl refer to Annexure-1

Reading frequency The reading frequency proposed is once in 24 hours automatically. Alarms are to be communicated on their occurrences. On demand meter reading facility shall also be available.

Guarantee Meter should be guaranteed against defects arising out of faulty design or workmanship for a period of five and a half years from the date of receipt of consignment or 5 years from the date of commissioning, whichever is earlier.

TARIFF FEATURES

Sr.No. Tariff feature Bidders data 1 Emergency credit limit Programmable through vend

codes generated by vending client.

2 Provision of Variable fixed charges/standing charges,TOD,Slab Tariff,Duty,Debt Management.

Programmable through vend codes generated by vending client.

3 Calibration LED blinking Configured on kWh by default irrespective of accounting register

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Price bid Format A1.Outright Purchase Model.

A2. BOOT Model

Sl No

Items Qty Cost/ Unit Remarks

1 Supply, Installation and Commissioning of Single phase Prepaid metering system at consumer premises.

Cost will be payable after three years successful implementation of the project deducting depreciation at income tax rate.

2. Supply, Installation and Commissioning of Three phase Prepaid metering system at consumer premises.

A3.Leasing Model.

Sl No Items Qty Leasing Charges /Meter /month

Remarks

1 Supply, Installation and Commissioning of Single phase Prepaid metering system at consumer premises.

2 Supply, Installation and Commissioning of Three phase Prepaid metering system at consumer premises.

SL No Items Qty Cost/Unit

1 Supply, Installation and Commissioning of Single phase Prepaid metering system at consumer premises.

2 Supply, Installation and Commissioning of Three phase Prepaid metering system at consumer premises.

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B.Service charges:

Sl No Items Qty Cost/Month/Meter/ Remarks

1 System Integration & Vending Infrastructure Development and its Operation and Maintenance

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ANNEXURE V(A) (TECHNICAL DEVIATION FORMAT)

Clause

No Prescribed as per Tender

Specification Deviation in the bidder's Offer

Bidder’s Signature with Seal. N.B : The bidder has to mention all technical deviations in his offer which differs from the Technical Requirement of this Tender in above format. Deviations not mentioned in above format but mentioned in any other format or in any other part of the offer document shall not be considered as deviation and the bidder shall be deemed to have accepted our technical requirement without deviation.

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ANNEXURE V (B) (COMMERCIAL DEVIATION FORMAT)

Clause

No Prescribed as per Tender

Specification Provided in the bidder's Offer

Bidder’s Signature with Seal. N.B : The bidder has to mention all commercial deviations in his offer which differs from the Commercial Requirement of this Tender in above format. Deviations not mentioned in this format but mentioned in any other format or in any other part of the offer document shall not be considered as deviation and the bidder shall be deemed to have accepted our commercial requirement without deviation.

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ANNEXURE – VI Format for Consortium Agreement (On non-judicial stamp paper of appropriate value to be purchased in the name of executants companies or as required by the jurisdiction in which executed) This Consortium Agreement executed on this, …………….. day of ……………………Two Thousand…………………..By: M/s ……………………………..a Company incorporated under the companies Act – 1956 ………………………………………and having its registered office at ………………………….(hereinafter called the “Lead Member/First member” which expression shall include its successors); and M/s ………………………………….a company incorporated under the Companies Act – 1956 …………………………………….and having its registered office at …………………(hereinafter called the “Second Member” which expression shall include its successors)and M/s. …………………………….……..a company incorporated under the companies Act-1956…………………………………………………..and having its registered office at ……………… (hereinafter called the “ Third Member” which expression shall include its successors) M/s. …………………………….……..a company incorporated under the companies Act-1956…………………………………………………..and having its registered office at ……………… (hereinafter called the “ Fourth Member” which expression shall include its successors) The Lead Member/First Member, the Second Member, the Third Member and the Forth Member shall collectively hereinafter be called as the “Consortium Members” for the purpose of submitting a bid proposal to Western Electricity Supply Company of Odisha Ltd. (WESCO (Hereinafter referred to as DISCOM) , being a Company incorporated/Constituted under the Companies Act,1956 having its registered office at N 1/22, IRC Village, Nayapalli, Bhubaneswar - 751015,India (hereinafter called the “DISCOM”)in response to the invitation of bids (hereinafter called as “Tender Notice No………” Document) Dated …………… for supply of Materials/Equipments and Service for System Integration and Vending arrangement (hereinafter called as “the Job”). WHEREAS Clause-3 of the Invitation for Bids (IFB),stipulates that Meter manufacturer or Communication equipment manufacturer, System Integrator, Vending network provider etc. may form a consortium among themselves and participate in this tender, provided they fulfill the following eligibility criteria :

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a. They should have legally valid consortium agreement as per the prescribed format for the purpose participation in the bidding process. The total no of members in a consortium shall be limited to four.

b. The Consortium members should have valid statutory license and have ISI / type tested report from NABL or International accredited laboratory in favour of their product.

c. Consortium as a whole shall meet the qualifying norm specified in the tender, they participate.

d. All the consortium member(s) shall authorize the lead member by submitting a power of Attorney ( Annexure-VII) as per the prescribed format duly signed by the authorized signatories. The lead member shall be authorized to receive instructions for and on behalf of all members of the Consortium and entire execution of the contract.

e. The role of each member of the Consortium should be well defined In the and accordingly should have in the respective activity(s) execution. The role may be classified in the following activities:

i. Prepaid Meters and associated equipments like Home Display Unit etc. supply, installation and commissioning.

ii. Establishment of Communication system involved if any. iii. Integration with existing billing system and AMC. iv. Vending network arrangement. v. Regular service for reading acquisition, Database

administration, Data analysis and transfer of relevant data to Vendor involved in payment collection, issue and accounting of recharge coupons and existing Billing system of DISCOMs & vice versa.

f. The Consortium and its member(s) shall be jointly and severally responsible and be held liable for the purpose of guaranteed obligation and any other matter as required under the contract.

g. Any member of a Consortium shall not be eligible either in an individual capacity or as a part of any other consortium to participate in the tender.

AND WHEREAS the members of the Consortium strictly comply the eligible criteria of the CLAUSE - of the Invitation for Bids (IFB) as stipulated above, AND WHEREAS bid has been proposed to be submitted to the DISCOMs vide bid by Lead Member based on this CONSORTIUM agreement between all the members, signed by all the members. NOW THIS INDENTURE WITNESSETH AS UNDER: In consideration of the above premises, in the event of the selection of Consortium as successful bidder, all the Parties to this Consortium Agreement do hereby agree abide themselves as follows:

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1. M/s ……………………….shall act as Lead Member for and on behalf of Consortium Members. The said Consortium members further declare and confirm that they shall jointly and severally be bound and shall be fully responsible to the DISCOMs for the design, manufacture, supply, and successful performance of the materials /equipment, and Service obligations under the contract under Agreement(s) submitted/executed by the Lead Member.

2. Despite any breach by the Lead Member or other member(s) of the CONSORTIUM agreement, the Member(s) do hereby agree and undertake to ensure full and effectual an successful performance of the contract with DISCOMs and to carry out all the obligations and responsibilities under the said Contract in accordance with the requirements of the Contract.

3. If the DISCOMs suffers any loss or damage on account of any breach of the Contract or any shortfall in the performance in meeting the performance guaranteed as per the specification in terms of the Contract, the Member(s) of these presents undertake to promptly make such loss or damage caused to the DISCOMs, on its demand without any demur. It shall not be necessary or obligatory for the DISCOMs to proceed against Lead member to these presents before proceeding against or dealing with the other members. The obligation of each of the member is absolute and not independent of the consortium or any member.

4. The financial liability of the members of this CONSORTIUM agreement to the DISCOMs, with respect to any of the claims arising out of the performance or non- performance of the obligations set forth in the said CONSORTIUM agreement, read in conjunction with relevant conditions of the contract shall, however, not be limited in anyway so as to restrict or limit the liabilities of any of the members of the CONSORTIUM agreement. The liability of each member is absolute and not severable.

5. It is expressly understood and agreed between the members to this CONSORTIUM agreement that the responsibilities inter se amongst the members shall not in any way be a limitation of joint and several responsibilities and liabilities of the Members to the DISCOMs. It is clearly understood that the lead member shall ensure performance under the agreement(s) and if one or more Consortium members fail to perform its/their respective obligations under the agreements, the same shall be deemed to be a default by all the Consortium Members. It will be open for the DISCOMs to take any steps, punitive and corrective action including the termination of contract in case of such default also.

6. This CONSORTIUM agreement shall be construed and interpreted in accordance with the laws of India and shall be subjected to exclusive jurisdiction within Bhubaneswar in all matters arising there under.

7. In case of an award of a Contract, all the members to the CONSORTIUM agreement do hereby agree that they shall be jointly and severally responsible for furnishing a contract performance security from a bank in favour of the DISCOMs in the forms acceptable to DISCOMs for value of 10% of the Contract price. It is also hereby agreed that the lead member shall, on behalf of the CONSORTIUM submit the contract performance security in the form of an unconditional

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irrecoverable Bank guarantee in the prescribed format and as per terms of the contract.

8. It is further agreed that the CONSORTIUM agreement shall be irrevocable and shall form an integral part of the Contract, and shall continue to be enforceable till the DISCOMs discharges the same. It shall be effective from the date first mentioned above for all purposes and intents.

9. Capitalized terms used but not defined herein shall have the meaning as assigned to them to the Tender Documents and/or the agreements.

10. In case of any dispute amongst the members of the Consortium, DISCOM shall not be in any way liable and also the consortium members shall not be absolved from the contractual obligation in any manner.

IN WITNESS WHEREOF the Members to the CONSORTIUM agreement have through their authorized representatives executed these presents and affixed Common Seals of their companies, on the day, month and year first mentioned above. 1. Common Seal of <…………………..> For Lead/First Member Has been affixed in my/our presence Pursuant to the Board of Director’s resolution dated……………… (Signature of authorized representative) Name ………………… Signature………………………….. Designation ……………………. Name…………………………… Common Seal of the company Designation………………………….. …………………………………… 2. Common Seal of <…………………..> For Second Member Has been affixed in my/our presence Pursuant to the Board of Director’s resolution dated……………… (Signature of authorized

Representative) Name ………………… Signature………………………….. Designation ……………………. Name…………………………… Common Seal of the company Designation………………………….. ……………………………. 3. Common Seal of <…………………..> For Third Member Has been affixed in my/our presence Pursuant to the Board of Director’s resolution dated……………… (Signature of authorized

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representative) Name ………………… Signature………………………….. Designation ……………………. Name…………………………… Common Seal of the company Designation………………………….. ……………………………. 4. Common Seal of <…………………..> For Fourth Member Has been affixed in my/our presence Pursuant to the Board of Director’s resolution dated……………… (Signature of authorized representative) Name ………………… Signature………………………….. Designation ……………………. Name…………………………… Common Seal of the company Designation………………………….. ……………………………… WITNESSES 1………………………………… 2. …………………………………… (Signature) (Signature) Name ………………………….. Name …………………………. (Official address) (Official address)

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ANNEXURE – VII

FORM OF POWER OF ATTORNEY FOR CONSORTIUM

(On Non-Judicial Stamp Paper of Appropriate value to be purchased in the Name of CONSORTIUM)

KNOW ALL MEN BY THESE PRESENTS THAT WE, the Members whose details are given hereunder……………………have formed a CONSORTIUM and having our Registered Office (s)/Head Office (s) at …………………………………… (hereinafter called the ‘Consortium’ which expression shall unless repugnant to the context or meaning thereof, include its successors, administrators and assigns) do hereby constitute, nominate and appoint M/s ………………………………. A company incorporated under the laws of ……………… and having its Registered/Head office at ……………….as our duly constituted lawful Attorney (hereinafter called “Lead Member”) to exercise all or any of the powers for supply …………………………………….for which bids have been invited by the DISCOM namely Western Electricity Supply Company of Odisha Ltd. (WESCO,to undertake the following acts:

(i) To submit proposal, participate and negotiate in respect of the aforesaid Bid –

Specification of the DISCOMS on behalf of the “Consortium” (ii) To negotiate with DISCOMs the terms and conditions for award of the contract

pursuant to the aforesaid Bid and to sign the contract with the Bidder for and on behalf of the “Consortium”

(iii) To do any other act or submit any document related to the above. (iv) To receive, accept and execute the contract for and on behalf of the

“”Consortium”. (v) To submit the contract performance security in the form of an unconditional

irrecoverable Bank guarantee in the prescribed format and as per terms of the contract.

It is clearly understood that the Lead Member shall ensure performance of the contracts(s) and if one or more Member fail to perform their respective portion of the contracts (s), the same shall be deemed to be a default by all the members. It is expressly understood that this power of Attorney shall remain valid binding and irrevocable till completion of the defect or liability period in terms of the contract. The CONSORTIUM hereby agrees and undertakes to ratify and confirm all the whatsoever the said Lead Member quotes in the bid, negotiates and signs the contract with the DISCOM and / or proposes to act on behalf of the CONSORTIUM by virtue of this Power of Attorney and the same shall bind the CONSORTIUM as if done by itself.

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IN WITNESS THEREOF the members Constituting the CONSORTIUM as aforesaid have executed these presents on this …………..day of ………..under the Common Seal (s) of their Companies. For and on behalf of the Members of CONSORTIUM

1. ----------------------------------------- 2. ----------------------------------------- 3. ----------------------------------------- 4. -------------------------------------------

The Common Seal of the above Members of the CONSORTIUM: The Common Seal has been affixed there unto in the presence of: WITNESS

1. Signature…………………………..

Name……………………………. Designation…………………………… Occupation……………………………

2. Signature…………………………..

Name……………………………. Designation……………………………

Occupation……………………………

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ANNEXURE-VIII

SELF DECLARATION FORM

Name of the DISCOMs: -------------------------

Tender Notice No: ----------------------------- Sir,

1. I / we, the undersigned do hereby declare that, I / we have never ever been

blacklisted and / or there were no debarring actions against us for any default

in supply of material / equipments or Services in the performance of the

contract entrusted to us in any of the Electricity Utilities of India.

2. In the event of any such information pertaining to the aforesaid matter found at

any given point of time either during the course of the contract or at the

bidding stage, my bid/contract shall be liable for truncation / cancellation /

termination without any notice at the sole discretion of the DISCOM .

Yours faithfully,

Place- Date-

Signature of the bidder

With seal

(This form shall be duly filled-up and signed by the bidder & submitted along with the original copy of the Bid.)

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ANNEXURE – IX (A) PROFORMA FOR BANK GUARANTEE

(ON NON-JUDICIAL STAMP PAPER OF Rs.100/-) Ref Date Bank Guarantee No: In accordance with invitation to Tender Notice No.--------- Dated ------------- of Name of the North Eastern Electricity Supply Company of Orissa Ltd . [herein after referred to as the DISCOM] for the execution of ______________________________________________________________ (name of Work ) M/s__________________________Address___________________________________________________________________________________________________wish/wished to participate in the said tender and as the Bank Guarantee for the sum of Rs.______________ [Rupees________________________________________ Valid for a period of ………… days (in words) is required to be submitted by the Bidder. 1.We the________________________________________________[Indicate the Name of the Bank] [Hereinafter referred to as ‘the Bank’] at the request of M/S ___________________________________________________________ [Herein after referred to as Contractor (s)] do hereby unequivocally and unconditionally guarantee and undertake to pay during the above said period, on written request by DISCOM an amount not exceeding Rs._________________to the DISCOM, without any reservation. The guarantee would remain valid up to 4.00 PM of _________________ [date] and if any further extension to this is required, the same will be extended on receiving instructions from M/s _______________________________________ on whose behalf this guarantee has been issued. 2. We the _____________________________________ [Indicate the name of the bank] do

hereby further undertake to pay the amounts due and payable under this guarantee without any

demur, merely on a demand from the DISCOM stating that the amount claimed is due by way of

loss or damage caused to or would be caused to or suffered by the DISCOM by reason of any

breach by the said Contractor [s] of any of the terms or conditions or failure to perform the said

Bid. Any such demand made on the Bank shall be conclusive as regards the amount due and

payable by the Bank under this guarantee. However, our liability under this guarantee shall be

restricted to an amount not exceeding Rs.______________________________ (in wards) 3. We, the _______________ Bank undertake to pay the North Eastern Electricity Supply

Company of Orissa Ltd ( DISCOM) any money so demanded not withstanding any dispute or

disputes so raised by the Contractor [s] in any suit or proceeding instituted/pending before

any Court or Tribunal relating thereto, our liability under this agreement being absolute and

unequivocal. The payment so made by us under this bond shall be a valid discharge of our

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liability for payment there under and the Contractor(s) shall have no claim against us for

making such payment.

4. We, the__________Bank [Indicate the name of the bank] or our local branch at

Bhubaneswar further agree that the guarantee herein contain shall remain in full force and

effect during the aforesaid period of -------------- days and it shall continue to be so

enforceable till all the dues of the DISCOM under by virtue of the said Bid have been fully

paid and its claims satisfied or discharged or till DISCOM certifies that the terms and

conditions of the said Bid have been fully and properly carried out by the said Contractor [s]

and accordingly discharges this guarantee. Unless a demand or claim under this guarantee

is made on us in writing on or before the _________________ (date) we shall be discharged

from all liability under this guarantee thereafter. 5. We, the __________Bank [Indicate the name of the bank] or our local branch at

Bhubaneswar further agree that the North Eastern Electricity Supply Company of Orissa Ltd

(DISCOM) shall have the fullest liberty without our consent and without affecting in any

manner our obligations here under to vary any of the terms and conditions of the said Bid or

to extend time of performance by the said Contractor [s] from time to time or to postpone for

any time or from time to time any of the powers exercisable by the

DISCOM(NESCO/WESCO/SOUTHCO) against the said Contractor [s] and to forbear or

enforce any of the terms and conditions relating to the said bid and we shall not be relieved

from our liability by reason of any such variation, postponement or extension being granted

to the said Contractor [s] or for any forbearance act or omission on the part of the

DISCOM(NESCO/WESCO/SOUTHCO or any indulgence by the

DISCOM(NESCO/WESCO/SOUTHCO to the said Contractor[s] or by any such matter or thing

whatsoever which under the law relating to sureties would but for this provision, have effect

of so relieving us. 6. This guarantee will not be discharged due to the change in the name, style and

constitution of the Bank or the Contractor [s]. 7. We, the ____________Bank or our local branch at Bhubaneswar lastly undertake not

revoke this Guarantee during its currency except with the previous consent of the

DISCOM(NESCO/WESCO/SOUTHCO in writing.

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8. We, the__________________________ Bank further agree that this guarantee shall also

be invokable at our place of business at Bhubaneswar (Indicate detail address of local branch with code no.) in the State of Odisha. Dated ________________________ Day of 2013. Witness ((Signature, names & address) For_________ [Indicate the name of Bank] 1. Power of Attorney No.______ 2 Date: _________

SEAL OF BANK

Note: The non-judicial stamp paper of worth Rs.100/- shall be purchased in the name of the bank, which has issued the bank guarantee.

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ANNEXURE- IX (B)

FORM OF EXTENSION OF BANK GUARANTEE (ON NON-JUDICIAL STAMP PAPER OF Rs.100/-)

Ref. No.________________ Dated: __________

GM(PT)

DISCOM(NESCO/WESCO/SOUTHCO., Regd. Office: N1/22, IRC Village, Nayapalli Bhubaneswar - 751015

Dear Sirs, Sub: Extension of Bank Guarantee No.__________for Rs._____________favouring yourselves expiring ______________ on account of M/s. ______________ in respect of contract No.______________ dated _____________ (hereinafter called original bank guarantee). At the request of M/s. _____________we ____________ bank Branch office at ________ having its head office at _____________ do hereby extend our liability under the above mentioned guarantee No. ___________ Dated__________ for a further period of _______ Years/months from ________to expire on __________ except as provided above, all other terms and conditions of the original bank guarantee No.__________dated __________ shall remain unaltered and binding.

Please treat this as an integral part of the original guarantee to which it would be

attached.

Yours faithfully, For ____________ Manager/Agent/Accountant Power of Attorney No.______ Date: _________ SEAL OF BANK Note: The non-judicial stamp paper of worth Rs.100/- shall be purchased in the name of

the bank, which has issued the bank guarantee.

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Annexure- X A NESCO

GOVT. CONSUMERS DATA

NAME OF THE

CIRCLE NAME OF THE DIVISION 1-PH 3-PH TOTAL

BALASORE

BED BALASORE 335 140 475

BTED BASTA 75 72 147

JED JALESWAR 114 71 185

CED BALASORE 173 107 280

BHADRAK

BNED BHADRAK 339 98 437

BSED BHADRAK 194 37 231

SED SORO 191 91 282

BARIPADA

BPED BARIPADA 537 324 861

UED UDALA 166 83 249

RED RAIRANGPUR 396 313 709

JAJPUR

JRED JAJPUR 154 90 244

JTED JAJPUR 154 79 233

KUED KUAKHIA 131 190 321

KEONJHAR

KED KEONJHAR 273 139 412

JOED JODA 185 78 263

AED ANANDPUR 311 125 436

NESCO AS WHOLE 3728 2037 5765

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Annexure- X B

WESCO

GOVT. CONSUMERS DATA

1ph 3ph Total

ROURKELA 49 36 85

ROURKELA-SADAR 176 45 221

RAJGANGPUR 206 67 273

SUNDERGARH 217 114 331

RRKL CIRCLE 648 262 910

SAMBALPUR 74 274 348

SAMBALPUR(E) 156 175 331

JHARSUGUDA 84 194 278

BRAJARAJ NAGAR 16 51 67

DEOGARH 130 66 196

SAMBALPUR CIRCLE 460 760 1220

BARGARH 266 182 448

BARGARH(W) 245 98 343

BARGARH CIRCLE 511 280 791

BOLANGIR 185 231 416

SONEPUR 145 244 389

TITLAGARH 268 202 470

BOLANGIR CIRCLE 598 677 1275

KEED 214 142 356

KWED 128 91 219

NUAPADA 159 95 254

BH.PATNA CIRCLE 501 328 829

TOTAL ( WESCO) 2718 2307 5025

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Annexure- X C

SOUTHCO

GOVT. CONSUMERS DATA

CIRCLE DIVISION NO OF GOVT. CONSUMERS Total

Single Phase Three Phase BERHAMPUR BERHAMPUR-I 93 233 326 CITY BERHAMPUR-II 25 49 74 BERHAMPUR-III 35 101 136 ASKA ASKA-I 65 368 433

ASKA-II 40 114 154 DIGAPAHANDI 132 409 541

BERHAMPUR GANJAM NORTH 117 356 473 PURUSOTTAM PUR 74 324 398

RAYAGADA RAYAGADA 203 310 513 PARALAKHEMUNDI 163 347 510 GUNUPUR 132 130 262

JAYPORE JAYPORE 212 328 540 MALKANGIRI 119 272 391 NAWARANGPUR 241 442 683 KORAPUT 179 203 382

BHANJANAGAR BHANJANAGAR 117 275 392 BOUDH 137 183 320 PHULBANI 245 282 527

TOTAL 2329 4726 7055

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Annexure-XI

ABSTRACT OF DOCUMENTARY EVIDENCES SUBMITTED BY THE BIDEER

Tender Specification No:----------------------------------------

1. Name of the material and Quantity offered (for Single Phase & Three Phase):-

2. .Whether the bidder is a Manufacturer & furnished relevant documents

( Factory Registration Documents ): Yes / No

3. Required Cost of Tender Furnished ( M.R / Bank Draft Details)-------------------------------------------

4. Required Earnest Money Furnished:- Bank Draft Details to be furnished) -------------------------------

--------------------------------------------------------------------------------------------------------------------------------

5. Bidder shall furnish copies of documents defining the constitution or legal status, Place of

registration and principal place of business etc. such as Memorandum and Article of Association,

consortium agreement etc. Yes /No

6. Written power of Attorney / Board Resolution of the Authorized signatory of the bid.: Yes/No

7. Bidder should produce the evidences of ISO 9001:2008 and ISO 27001 certification. Yes/No

8. User Performance certificate for implementation of prepaid metering system along with vending

network arrangements for at least 1000 meters nationally or internationally which is in successful

operation for at least 6 months period as on the date of submission of bid.: Yes /No

9. CVs of personnel possessing required professional and technical qualifications, having

competency to handle the job, managerial capability, specific experience etc. Yes/ No

10. Bidder shall submit their audited financial reports for best three financial years out of last five

years. In case the bidder is in existence for less than 5 years the Audited financial report /s from

the date of incorporation should be furnished, Yes/No

11. Valid BIS Certification of Meter and Other Accessories and the type test report of the meter for

NABL or International accredited laboratory. Yes/No

12. In case of Consortium all the members should furnish their audited financial reports of best

three financial years out of last five years. Yes/No

13. Specific experience as a prime Contractor in this type of project as specified in the technical

specification. Yes/No

14. Whether Type test certificates conducted within last 5 years enclosed with the bid: Yes / No

15. Whether agreed for 180 days’ validity period of Prices Yes / No

16. Whether the Prices are FIRM? Yes / No

17. Whether agreed to furnish Performance BG encashable at Bhubaneswar in case his tender is

successful - Yes / No

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18. Whether agreed to stipulated penalty for delayed delivery: - Yes / No

19. Weather agreed to Inspection & Testing Clause : Yes / No

20. . Address for correspondence along with e-mail & name of the contact person.

Signature of the bidder

With seal of company