Non Refundable

EMALAHLENI LOCAL MUNICIPALITY

TENDER NO. ELM 36/2016

SUPPLY AND DELIVERY OF SAFETY UNIFORM FOR ELECTRICAL PERSONNEL

NAME OF TENDERER: __________________________________________________

ADDRESS: ____________________________________________________________

TEL NO: ________________________

FAX NO: ________________________

TOTAL BID PRICE (all inclusive): _________________________________________

RESPONSIBLE PERSON: ________________________________________________

MBD 1INVITATION TO BID

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF EMALAHLENI LOCAL MUNICIPALITY

BID NUMBER: ELM 36/2016CLOSING DATE: 19 August 2016

CLOSING TIME: 11:00

DESCRIPTION: SUPPLY AND DELIVERY OF SAFETY UNIFORM FOR ELECTRICAL PERSONNEL

The successful bidder will be required to fill in and sign a written Contract Form

(MBD 7).

BID DOCUMENTS MAY BE POSTED TO:

EMALAHLENI LOCAL MUNICIPALITY

P. O. BOX 3

1035

OR

DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS)

EMALAHLENI LOCAL MUNICIPALITY

CIVIC CENTRE

MANDELA STREET

EMALAHLENI

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for consideration.

The bid box is generally open 24 hours a day, 7 days a week.

ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS (NOT TO BE RE-TYPED)

THIS BID IS SUBJECT TO THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT

THE FOLLOWING PARTICULARS MUST BE FURNISHED(FAILURE TO DO SO MAY RESULT IN YOUR BID BEING DISQUALIFIED)

NAME OF BIDDER

....

POSTAL ADDRESS

.

STREET ADDRESS

.

TELEPHONE NUMBER

CODENUMBER

CELLPHONE NUMBER.

FACSIMILE NUMBER CODE............ NUMBER

VAT

REGISTRATION NUMBER

HAS A TAX CLEARANCE CERTIFICATE BEEN SUBMITTED (MBD 2) YES/NO

HAS A BBBEE STATUS LEVEL VERIFICATION CERTIFICATE BEEN SUBMITTED? (MBD6.1)YES/NO

IF YES, WHO WAS THE CERTIFICATE ISSUED BY?

AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA)

A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN ACCREDITATION SYSTEM (SANAS); OR .

A REGISTERED AUDITOR ..

(A BBBEE STATUS LEVEL VERIFICATION CERTIFICATE MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR BBBEE)

ARE YOU THE ACCREDITED REPRESENTATIVE

IN SOUTH AFRICA FOR THE GOODS/SERVICES OFFERED BY YOU?YES/NO

IF YES ENCLOSE PROOF)

SIGNATURE

OF BIDDER .

DATE

CAPACITY

UNDER WHICH THIS BID IS SIGNED

TOTAL BID PRICETOTAL NUMBER OF ITEMS OFFERED ..

ANY ENQUIRIES REGARDING THE BIDDING PROCEDURE MAY BE DIRECTED TO:

Emalahleni Local Municipality

Contact person: Mr. F Macassa

TEL: 013 690 6908

Email: macassaf@emalahleni.gov.za

ANY ENQUIRIES REGARDING THE BIDDING PROCEDURE MAY BE DIRECTED TO :

Contact Person: Ms WB Mthwana

Tel. 013 690 6497

Email: mthwanawb@emalahleni.gov.za

COMPULSORY BRIEFING SESSION

DATE: 10 AUGUST 2016

TIME: 11:00

VENUE: EMALAHLENI LOCAL MUNICIPALITY, 3RD FLOOR TECHNICAL SERVICES BOARDROOM, CNR MANDELA AND ARRAS STREETS, EMALAHLENI

1. STANDARD BID REQUIREMENT

PLEASE ENSURE THAT YOU ATTACH THE FOLLOWING DOCUMENTS

Original completed and signed applicable bid documents.

Original valid Tax Clearance certificate from the receiver of revenue (SARS)

In case of a joint venture, an original valid Tax Clearance Certificate of both partners should be submitted as well as a signed agreement by both parties.

Copy of business registration certificate from the Registrar of companies

Certified copies of Identity Documents of main members of the business.

Municipal rates and taxes

SHOULD ALL DOCUMENTS STATED ABOVE NOT BE ATTACHED, YOUR BID WILL BE DECLARED INVALID

2. GENERAL CONCEPT OF TENDER

The intention of ELM is to request the supply and delivery of safety uniform for electrical personnel

3. SPECIFICATIONS OF TENDER

Submission for the supply and delivery of safety uniform for electrical personnel:

1. All Royal blue and Navy blue jeans must be 100% cotton1. (Ladies jeans must be straight stretched and high cut) 1. All trousers must have side swing pockets and back pocket with double stitch.1. All Safety boots/shoes must be dual or double density polyurethane boots/shoes; they must have oil, acid and fuel resistant sole, they must also have excellent slip resistance and static discharge capabilities.1. All jackets must be DENIM .1. All shirts must be denim with long sleeve.1. Embroidery of the municipality logo should be done on all garments.

1. TERMS AND CONDITIONSSafety clothing supplied if found to be defective or of incorrect size, the supplier will be expected to exchange and replace the garment at no extra cost.

2. PROJECT RETURNABLE DOCUMENTSAs per standard bid requirement

3. APPLICABLE STANDARDS/QUALIFICATIONS

As per OSH ACT

4. PRICING BID

1. Bids must be submitted in South African Rand, on a fixed price basis, including VAT.2. The Council is not bound to accept any of the bids submitted and reserve the right to call for Final Offers from short-listed bidders before final selection.3. Bidder must provide a detailed pricing schedule indicating unit prices.4. The Council reserves the right to negotiate price with preferred bidder.5. Bidders must note that equity points will not be allocated if not claimed or properly claimed in the MBD6.1

5. BILL OF QUANTITIES

A. SAFETY BOOTS/SHOE (STEEL TOE IN BLACK OR BROWN)ITEM NODESCRIPTIONSIZEQUANTITYUNIT PRICETOTAL PRICE

1

Safety Boot 39

2

49

3

57

4

632

5

732

6

844

7

926

8

1022

9

113

TOTALS184

B. SHIRTS (JEAN)ITEM NODESCRIPTIONSIZEQUANTITYUNIT PRICETOTAL PRICE

1SHIRT (JEAN)XS2

2

S50

3

M94

4

L134

5

XL72

6

XXL14

7

XXXL2

TOTALS368

C. TROUSERS (JEANS)(MENS)ITEM NODESCRIPTIONSIZEQUANTITYUNIT PRICETOTAL PRICE

1

2810

2

3012

3

3236

4

3452

5

3676

6

3850

7

4016

8

428

9

448

10

462

TOTALS270

D. TROUSERS (JEANS) STRAIGHT STRECH AND HIGH CUT (LADIES)ITEM NODESCRIPTIONSIZEQUANTITYUNIT PRICETOTAL PRICE

Trousers (Jeans for Ladies)

1

322

2

344

3

3614

4

3840

5

4014

6

424

7

4410

8

468

9482

TOTALS98

E. JACKETS ITEM NODESCRIPTIONSIZEQUANTITYUNIT PRICETOTAL PRICE

1

Jackets S15

2

Jackets

M42

3

Jackets

L68

4

Jackets

XL42

5

Jackets

XXL15

XXXL2

TOTALS184

SUMMARY OF THE BILL OF QUANTIES ITEM NODESCRIPTIONQUANTITYTOTAL PRICE EXCL

A

SAFETY BOOTS/SHOE184

B

SHIRTS (JEAN)

368

C

TROUSERS (JEANS)MENS270

D

TROUSERS (JEANS) LADIES98

E

JACKETS184

TOTAL1104

VAT

GRAND TOTAL

6. PRICING OF TENDERS

The Unit Prices inserted in bill of quantity of the Tender Form shall be an all-

inclusive cost and must include and allow for all activities, equipment, transport,

and any other item required to comply with this contract in all respects.

All tendered prices quoted by the contractor must be in South African (Currency Rand).

7. PAYMENT

7.1. Tenderers shall note that payment shall be made in terms of ELM: General Conditions of

Contract (Goods/Services).

8. CONDITIONS OF TENDER

8.1 Validity of tender

The Employer will decide whether a tender is acceptable and his decision in this regard is final. No communication, in writing and electronically, will be conducted in this regard.

FACSIMILE AND E-MAIL TENDERS will not be considered.

8.2. Alterations to tender documents

This tender is to be left intact in its original format and no pages are to be removed and or rearranged. Should there be inadequate or no space for the Tenderer to enter a particular item, then such information shall be submitted in a covering letter and referred to in Annexure B.

Failure to comply with this clause shall result in rejection of the tender.

8.3. Qualifications of tenders

Tenders should be submitted on the unaltered official forms and should not be indiscriminately qualified by the Tenderers own conditions of the tender. Failure to comply with these requirements, or to renounce the conditions of the tender, may invalidate or prejudice the Tender.

Failure to comply with this clause shall result in rejection of the tender.

8.4. Interpretation of the tender documents

If the Tenderer has any doubt or uncertainty as to the meaning and interpretation of any part of this document or accompanying drawings, then such doubt or uncertainty shall be addressed at the compulsory site meeting on the 10th August 2016

8.5. Cost incurred by tenderer

The Employe