Culven Scxoor- Drsrnrcr No. 4Boeno or Dtnectons Reouun Meelruc - oFFrcrAL MrNUrEs MAY 8, 2019

BoARD oF DrREcroRs:

STAFF:

MEDn:

Mike Knepp, Chair, Dave Slaght, Vice-Chair attended electronicallyDirectors Bob Buckner, Director Zoe Schumacher, Scott LeeperStefanie Garber, SuperintendentPam Halbert, Board SecretaryAmy Cavinaw, Business Manager

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6:00 P.M. Txf 2ND Ar,truull GEM AwARDs ceremony was held in the high school media room with the boardrecognizing 33 recipients this year. After the awards were presented, the board took a short break beforebeginning their regular business meeting.

Call to Order/Flag SaluteChair, Mike Knepp opened the meeting at 7:00 p.m. with the flag salute

B. Approval of Agenda

Motion: Z. Schumacher moved to approve the agenda as presented; S. Leeper secondedMotion passed unanimously, 5-0.

Communications1) Hearing of Patrons - none

2) Student Reports- High school students Jordan Jaimes and Karissa Peterson reported on the firstProm event conducted off campus at Ericksen's Air Museum in Madras. Theyearsawmorerecreational opportunities for students and student thanked the staff for their participation. Theyarelooking forward to next year with new energy. Jake Horat and Emma Richards reported on the StateFBLA competitions and awards that were brought home and invited all to participate in their annualPutt Putt Golf Tournament and Silent Auction on May 18th. FFA members reported on the FFA StateConvention and the awards they brought home as well. Joe Russo and Kyler Cox shared slides and acommentary of their memorable trip to costa Rica.

3) Business Mana8er - Amy Cavinaw presented the current financial reportand monitoring document.lncome was reviewed and she reported our ODE income is down about 5125,000 due to adjustmentsfrom the last school year being finalized. This was anticipated. Expenses were normal and usual forthist,meof year. Junewill havethe largest outflow as negotiated staff contracts are paid out. Therewere no q uestions.

5) Administrator Reports --Michelle Zistel- handed out and reviewed the annual Title I Parent Survey results. Mr. Kudlac will

review middle school results with the board next month.

-Brad Kudlac and Jennifer Oppenlander - were excited to shared their vision and plans to have aCHS Future Center located in the high school. lt would be a hub forjuniors and seniors to meetwith adult community mentors and receive help with college and scholarship applications.Mentors will help guide students in their path to post-secondary education and life pursuits.

-Josh Davis - no report.ovER....

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Culven ScHooL DETRtcr No.4Boano or Dtnectons Recuun MeelNc - oFFrcrAL MrNUrEs MAY 8, 2019

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-Stefanie Garber presented a handout of several educational bills being considered by the currentstate legislature.

Consent Agenda(ltems of a routine and non-controversial nature are placed on the Consent Agenda to be acted on with a single vote and toallow the board to spend maximum time on less routine items and is5ues. Any Boa rd Member may request that a n item bewithdrawn from the Consent Agenda and be placed at the end ofthe Business Agenda. Prior to voting on the consent agenda,any board member may also request clarification about Consent Agenda items without moving them to the Business Agenda.)

1) Board Meeting Minutes (April 10,2019)2) Monthly Personnel ReportMotion: S. Leeper moved to approve the consent agenda as presented; B. Buckner

seconded. Motion passed unanimously, 5-0.

Business Agenda1) Approve Non-Resident slots for 2019-20. The administration presented a recommendation to the

board to allow up to 30 non-resident slots for inter-district transfers. The same enrollment guidelineswill continue to be used and non-residents would only be approved if there was room at the gradethey are seeking. Principals will also continue to put all non-resident students on an expectationscontract. This process has served us well in recent years.

Motion: S. Leeper moved to approve up to 30 non-resident slots for the 2019-20 school year aspresented; B. Buckner seconded. Motion passed unanimously,5-0.

2l Policy Update - Second Reading--BBAA lndividual Board Member's Authority and Responsibilities

-ECACB Unmanned Aircraft System (UAS) a.k.a. Drone--GBDA Mother Friendly Workplace - Delete old

-GBDA Mother Friendly Workplace - New

-G BNA Hazing/Harassment/tntimidation/Bullying/Menacing/Cyberbullying - Staff

-GBNA-AR Hazing/Harassment/lntimidation/Bullying/Menacing/Cyberbullying Reporting

-GBEBA Staff- HlV, AIDS, and HBV--GBH/JECAC Staff/Student/ParentRelations

-GCBDC/GDBDC Domestic Violence/Harassment/Sexual Assault/Stalking Leave--IGDJ lnterscholastic Athletics--lKF Graduation Requirements

-JEC Admissions--JECB Admissions of Nonresident Students--.JECB-AR(I) AdmissionsofNonresidentStudents--JECB-AR(3) Admission of Nonresident Students - Delete

-JECF lnterdistrict Transfer of Resident Students

-JECF-AR lnterdistrict Transfer of Resident Students

-JFCF Hazing/Harassment/lntimidation/Bullying/Cyberbullying/Teen Dating....

-JFCF-AR Hazing/Harassment/lntimidation/Bullylng/Cyberbullying....Reporting.....--LBE Public Charter Schools

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CulveR Scxoor- Drsrnrcr No.4BoaRo or Dlnsctons Recuun Meenruc - oFFrcrAL MrNUrEs MAY 8, 2019

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The board asked for more clarification on policy ECACB - Unmanned Aircraft System (UAS) a.k.a. Droneat their next meeting.

Motion: S. Leeper moved to approve the above policies, minus ECACB, as presented; D. Slaghtseconded. Motion passed unanimously, 5-0.

3) Summer Board training will be July 17, 2019 from 2:OO to 5:00 p.m. in the high school media room.

Items for lnformation/Action at a Future Meeting-Policy Update: ECACB

--School Board position vacancy

-MS Title 1 Parent Survey

Board Member Comments-Thanks were given to the administration for preparing a facilities maintenance plan for the next

3-5 years and to the budget committee for their support as well.

-2. Schumacher thanked Board Secretary, Pam Halbert, for preparing the room and the board for theGEM Awards event.

At 8:28 pm the board took a ten minute break before moving into executive session.

Executive Session - Superintendent EvaluationUnder the ptovisioas ol ORS 192.AOA Oren M""ti"g l.a,a th" Bo"d o{ Dircctotc -ill entet executite se.csion lot the!"11"*i"g p"tp,."' 2(i) F", "a""al S"p"x" t""den t eualuation.

Chair, Knepp declared the board in executive session under ORS 192.660(2)(i) for the annual Superintendentevaluation at 8:38 p.m. The executive session was closed at 9:30 p.m.

L Adjourn

Chair, M. Knepp declared the board back into regular session. There being no further business, themeeting was adjourned at 9:30 p.m.

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Superinten clerk

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