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SAWE NEWSLETTERThe International SAWE Web Site Address is http://www.sawe.org

Issue Number 3 2002-2003

International PresidentRoger L. Belt(181) 586-0309

roger.l.belt@boeing.com

By the time you receive this newsletter, the holiday season will be, orwill have been, upon us. My sincerest wishes for a happy and safeholiday season to all the membership, and the best to everyone in thecoming year. This can be a trying time of year, especially for thosewho find themselves away from home. Let us not forget them. Forthose family and friends of our membership who cannot be withthem for whatever the reason, may their holidays be filled with joyand may they know that there are those who miss them and careabout them.

You all should have received your latest Weight Engineering Journalwith the enclosed Weight Engineering Handbook update on a CD.Hooray!!! The update has been a long time coming, but nonethelesshas been done and is in your hands. With it being committed toelectronic format, updates and additions should be much easier toaccomplish. Again, my thanks to all those who labored and toiled toget this monumental task finished. Remember member volunteersdid this work.

More good news that I can share with you is that Greg Burt hasinformed me that all the SAWE papers have been assigned to volun-teers for the electronic paper conversion project. My appreciationcannot be understated to all of you that have volunteered to help outwith this very important project. Now let us follow through andcomplete the scanning of the papers so that Greg can report at theBoard of Directors meeting next May that the project has beencompleted.

Speaking of the Board of Directors meeting, the preparation time willbe here before we know it. As part of a letter that I sent to all theChapter Directors, I want to accomplish as much as possible at theBoard of Directors meeting; but I want to keep the length withinreason. In an effort to accomplish this, I want to start getting agendaitems on the list and have the Board do some preliminary work withe-mail discussions. If you as a member feel that there is somethingthat should be addressed at the next SAWE Board of Directors meet-ing, by all means pass it along to your Director. If you are amember-at-large, or anyone else that would so prefer, you can forwardyour items (ideas) directly to me. Another thing that I have asked theChapter Directors to do is send me the e-mail addresses of all theirChapter members. I have received some lists already but still havenot heard from many Chapters. We have never put a complete list ofSAWE members e-mail addresses together, and I think this would bebeneficial for many reasons. Since our main means of direct

communication is through this newsletter, having the ability to informmembers of issues or remind them of upcoming events through anothermedia would be of great benefit. We publish only four newsletters ayear. Through e-mail I would like to be able to communicate with themembership on a regular basis as a part of improving communica-tions in general. It would not have to be long, just a here are a fewthings that have gone on recently.

Another reminder, Jack Wisniewski, our Awards Committee Chairman,has sent a letter to all the Chapter Directors about awards nomina-tions. Any member of SAWE can nominate another member for anaward. If you have someone in mind for one of these awards, askyour Chapter Director for a copy of the nomination form and criteria.The awards include Benefactor, Honorary Fellow, Fellow, and the EdPayne Award (outstanding members under the age of 35). Now is thetime to start thinking about worthy individuals who are eligible anddeserving of one of these awards. Let us not forget ourmembers-at-large. If you know of a member-at-large deserving ofone of these awards, please submit their name to the awards commit-tee. They will be happy to supply you with a nomination form. If youdo not know whom to contact, send the request directly to me, and Iwill see that you get the information.

Wayne Peterson, the Internet Implementation Chairman, has revisedour website at http://www.sawe.org by updating one feature andadding a new one. Wayne has updated the members only section forthe current 2002-2003 member list. He has also added a messageboard that we can use as a communication tool. You can check outthe new feature at http://www.sawe.org/scripts/yabb/YaBB.pl oryou can use the hot link on the home page. Check out this newfeature, and let us hear from you.

Looking down the road, the 62nd International Conference on MassProperties Engineering will be here before you know it. If you areplanning to write a paper, it is not too soon to start, especially if youhave to get it approved by your company. The approval process hasbecome a long and arduous one. Some papers from last year are stillwaiting for approval. Maybe they can be presented at the upcomingconference. You get the point. We will also be distributing the papersto attendees on CDs at the conference, so the papers will have to besubmitted in time to be placed on the CD. The deadline for submittalfor the best paper judging will be strictly enforced this year. Yearafter year, our technical session chairs spend all Tuesday night at theConference reading papers to select the best paper. This is the resultof late paper submittal. This practice is not fair to the technical ses-sion chairs. The authors do not get a fair evaluation of their papersbecause not enough time can be devoted to the evaluation. Becausethe papers need to be available to get on the CD, we are going to holdmeeting the submission date as criteria for eligibility for beingconsidered in the best paper judging.

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In the last two newsletters, we included a Members Concerns andSuggestions column. I still have not received any correspondenceabout this column directly from the membership, so I must assumethat either it was not of interest or no one has any concerns or issuesthat they want to pass along (can this really be true?). I will wait untilthe next newsletter for a submittal.

Remember, the door is always open here. If you have questions,concerns, ideas, or issues, I want to know what they are. My e-mailaddress is roger.l.belt@boeing.com and my telephone number is(818) 586-0309.

Executive Vice PresidentTom Koonce

(661) 572-5972thomas.koonce@lmco.com

Since our last newsletter, I have been fortunate to attend both theInternational Planning Meeting in New Haven, Connecticut, and theSouthwest Regional Conference in Carmel, California. Both eventswere extremely well executed and it was obvious that the host Chap-ters planning paid off. The conferences combined technical exchangewith a whole lot of networking in the 1990s sense of the word. Itis a great time to be part of an organization that identifies so closelywith the needs (and frustrations) of its members...AND wants to dosomething about them.

For a bit of perspective, I wanted to tell you a little of what I did toget my management to send me to these extremely valuable profes-sional conferences. I am sure that my actions are pretty typical ofthose attendees who got their companies to pay for their way, somaybe it will work for you too.

First, I started way ahead of time: I acted in a professional mannerconcerning the discipline of mass properties, inside and outside ofwork. Some young members of the SAWE may say that I just boughtinto the system or was acting like a member of the good ole boyswhen I tried to listen closely to what my boss was asking of me,talked seriously with designers about weight savings ideas, met withmy management about why mass properties was important to theirprojects success, or happened to wear a suit and tie into an importantmeeting with a customer. I only think of it as behaving profession-ally. I tried to perform the work that was asked of me and then triedto do at least something extra each day that was not asked or expectedof me.

Second, I found out exactly who the people were that approve themoney for such trips. I already knew that attending SAWE profes-sional conferences helped me be a better mass properties engineer,but I had to convince the people controlling the purse strings that it

was good for my company to support such activities. This also needsto happen way ahead of time. Budgets get set early, typically the yearbefore! I have always thought to myself that it should be obvious tomanagement that mass properties offers tremendous visibility intothe programs health and that this should just be OBVIOUS to mymanagement. But the truth is that if you do not actually TELL them,they do not know this. You have to communicate. OK, and you haveto remind them. And remind them again. You also have to make surethat you are talking to the right people. I had to let them know howimportant it was to our company that we have representation at aparticular conference. (By the way, I have been to two InternationalConferences and several Regional Conferences on my own nickel, sothis does not always work.) In the case of the recent InternationalPlanning Conference, I met with my upper management duringDecember 2001 (yes, 2001) letting them know that I was planning torun for Executive Vice President, and asked them for their support ifI were to win. I told them all about the SAWE until I convincedthem. It took two meetings.

Next, I gave them a good reason to feel really guilty if they decidedNOT to send me. Over the years I became an active member in theSociety. I became a Chapter Officer, a member of the TechnicalCommittee, the Steering Committee, I gave presentations, wrotepapers, and ran for International office. When management hearsabout how active you are in a professional society, it shows them thatyou are serious about your work, that you want to go above andbeyond in your work. This encourages them to do something for you.You will probably end up with a closer working relationship withyour boss and peers because of all of this. Since we will all beworking together for a long time to come, I figure, why not do thebest work we possibly can?

Finally, when I got back from the events, I wrote up a trip report thatsummarized how my attendance was of benefit to the company andto myself as a mass properties engineer. I even did this for the eventsthat my management did not pay for... especially for the ones theydid not pay for!

So in conclusion, I hope you can see that you have to really want toattend one of our conferences. As an active conference attendee, itwas no free ride! After all of this work just to get there, my rewardso to speak was that I got to hear technical presentations and paperspresented by the disciplines brightest and most enthusiastic members,learning for 10 hours straight about new breakthroughs in mass prop-erties, re-energizing me in my work when I got back home. Then Iwas privileged to eat dinner and meet socially with these individualsuntil VERY late in the evening, building professional relationshipsthat will last the next 20 years. You obviously treat your life andwork seriously enough to take part in this professional society, and Ihope this helps you attend the next conference. I hope to see youthere!

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Vice President, Technical DirectorBrett L. Anderson

(714) 896-6360brett.l.anderon@boeing.com

This is the time for all of us to get focused on the tremendousopportunities we have in front of us this year. The 2003 InternationalConference is just around the corner and every indication is that itwill be a technical showcase for our Society. Our Session Chairs arepulling together the technical program as we speak, and it looks as ifwe will have more diverse representation than ever. I am really lookingforward to this conference.

Part of the opportunity before us is the challenge of migrating from apaper-based society to a media based one. Greg Burt, in Wichita,Kansas, has been doing a great job of converting the old papers intoa digital format and our Board of Directors has directed that the 2003conference will only accept electronic papers for consideration forrecognition and distribution at the conference. These are critical firststeps and by the time you read this, our instructions to authors willhopefully be revised to reflect these changes. Like many of you, Ialso received my CD of the SAWE Weight Engineers Handbook.What a phenomenal piece of work our volunteers accomplished. Thisreference is now a part of my digital library and I take it with meeverywhere and have already referenced it twice in contract propos-als. These sorts of challenges represent the real opportunity for ourorganization to grow and change with the times.

This forum is for you, our membership, to get a sense of what theleaders you elect. or are appointed by your representatives. are doingon your behalf. Because of that, I want to include an edited excerptfrom a correspondence I had with part of our Board and membership.The background was a discussion on the perquisites of being anofficer in this society and if our leadership was in sync with themember needs. In addition, it raises the concerns that many organiza-tions are having about volunteers, how to attract them and keep themactive and motivated.

The issue is how can we as an organization motivate volunteersand continue to get new members involved. Our industries are goingthrough huge transformational changes. everyone on my team isexpected to do more, work harder, and frankly spend some of theirown precious time to ensure the success of our projects. The rewardfor this sacrifice is keeping your job.

We as a society also ask for the same sacrifices, but our benefits aredistinctly less tangible. What is the real benefit of membership orvolunteering? I can state as a fact, that the benefits have been verytangible in my case, but they occurred out of sequence with myactivities and many individuals would not see a cause and effectrelationship.

Why then, do people volunteer? Often it is not to get something, butto give something back. I receive no perquisites or fringe benefitsfor my participation. Most of us at this level of the society do not. Wevolunteer, frankly, because we believe in the societys vision and want

to see it progress. Unfortunately, my good intentions are constrainedby the other priorities in my life. All volunteers face the same con-straints. Family and work must come before altruism. However, ifeveryone elected not to volunteer because they were unwilling tomake the effort for fear of falling short of their own, or others,expectations, then we would have no Society. That is patently unac-ceptable.

I applaud the tremendous efforts most of our volunteers make and getconcerned when others cast negative comments their way. Couldthings be better? YES, and we are working on it. But this society hasbeen run on the backs of dedicated volunteers who made me feelwelcome and want to contribute as a young engineer. The benefitI get from being an executive officer is the camaraderie of some ofthe most dedicated individuals I know. They set high goals and havevery high expectations of themselves. If they fall short, should wecastigate them for the failures or applaud the attempt?

Get involved and make a difference. Nothing was ever accomplishedon the sidelines.

That is my exhortation and, therefore, it is time for me to encourageeveryone out there to run for office and volunteer. The reward comesfrom knowing that you made a difference! This particular position isone appointed by the President and approved by the Board of Directors.Often the selection is made based on the volunteer record of theindividual being considered and the willingness to assume theresponsibilities. If you are interested in getting involved at theleadership level of SAWE, my advice is to get started now at theSection, Regional, and at the committee level of this organization.You may be the best volunteer for the job; but if our elected officersare not aware of your ambitions and capabilities, it will not help youget involved in the areas of your interest.

Senior Vice PresidentTom Schultz

(636) 925-3335thomas.m.schultz@boeing.com

As we approach the holidays (indeed, they may be over by the timeyou read this) and look forward to the 62nd International Conferencein New Haven, Connecticut, it is not too soon to begin thinkingbeyond that to future conferences. It is with great pleasure (and ahealthy dose of relief!) that the Board has accepted and approved abid from the Baltimore/Washington Chapter to host the 64th

International Conference in 2005. As we are still looking to create aprocess for planning and hosting a conference without a local hostchapter, I have promised Dominick Cimino and Chris Filiopolous thefull support of the Society wherever and in whatever form they requireassistance, to help begin to integrate the Board into conferenceplanning in a more hands-on way.

As we look beyond 2005, it is time to start thinking about bids for2006 to be presented at the New Haven Board of Directors meeting.I know there is at least one chapter already considering bidding. And

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in the wake of the highly successful Central European RegionalConference, we may realistically expect a bid for a European confer-ence. I urge all potential bidders to begin laying out your presenta-tions now, and to look at all the information a conference bid re-quires. In this era of reduced travel budgets and decentralized massproperties groups, it is not an exaggeration to say that conferenceattendance is directly related to the cost of attending, and all optionsto make the conference more economical need to be considered. It iseasy to say that company travel budgets do not know or care howmuch the hotel rooms or airfare are, but the managers who approvethe travel and control those overhead funds DO notice such details,and we do not want to price our retirees or anyone paying their ownway out of our conferences.

It is also time for those who would like to run for international officeto step forward and identify themselves. I will be stepping down asSenior Vice President after the New Haven conference, and I cantruly say that I have enjoyed holding this position immensely. As theSociety looks toward the future and the challenges that face us, it isclear that fresh ideas and new perspectives will be necessary to helpus adjust to the way business and engineering are and will be done.While international offices do carry some responsibility, none of thejobs are all that difficult and are certainly learn-on-the-job situations.(There are certainly those who would say that if I can do this job,anyone can!) So even if you have never held any kind of interna-tional or chapter office at all, do not let that stop you from throwingyour hat in the ring. We need your help!

Past PresidentRonald L. Fox(562) 982-7244

ronald.l.fox@boeing.com

Andy Schuster, Jerry Pierson, Robert Brown, and Ron Fox attendedthe Central European Conference November 12-13, 2002. MiguelMascaray of Airbus, Spain, organized the event. It is my understand-ing the event will be presented in the next issue of the Journal.However, I was so impressed with this event, I thought it worthy ofmention in the Newsletter also.

Pre-registration began on Monday, November 11, 2002. The registra-tion fee was 30 Euros ($30 US). The registration packet included thefollowing:

A card stock, 4-sided, 4-color program Hard copies of each paper bound in a 2-ring white binder with a

4-color insert both end and front A souvenir mouse pad advertising the CE Chapter event Two pads of paper. One advertising the CE Chapter and one

advertising Airbus Color clip-on badges (same 4-color theme) that distinguished

presenters from participants All this was presented in a hard plastic snap shut carrying case

with a handle.

Miguel had previously organized a complimentary four-course dinneron Monday evening for all participants and their guests completewith both red and white wine with dinner and closing with cham-pagne. This event was intended as a mixer, and it truly was. This wasquite an impressive beginning to the organization for this RegionalConference.

The presentations began at 0830 Tuesday morning following a halfhour of registration. There were 70 participants from seven countriesrepresenting 13 companies, one technical university, one airline andone Spanish Air Force representative. The program consisted of 13presentations divided into three themes: Weight Optimization, WeightControl, and Weight Estimation. The program had been advertised onthe Central European Chapter website for some time. I feel this helpedthe attendance. I got approval to attend based on the informationfrom the website. Each and every presentation was preloaded from aCD to a laptop for viewing by the audience. We had our usual morningand afternoon coffee breaks. The two-hour complimentary seafoodluncheon was provided in a private room of the hotel and was excel-lent. The program concluded at 1900 followed by cocktail hour ofSpanish Wines and Tapas. Everything was very professionally done!I hope some can be repeated at our International in May.

Wednesday morning bus transportation was provided to the SpanishAir Museum truly an impressive collection of flight. We viewedthree large hangers of vehicles plus an impressive outside collectionin three large collection areas. One needs to see it to believe it.

There was a lot of enthusiasm toward the future from all the attendees.Tentatively, the United Kingdom Chapter may do the next regional in2005 and there is thought of the Central European Chapter biddingon the 2006 International Conference.

Vice President TrainingJohn Hargrave(310) 331-5368

hargrjo@mail.northgrum.com

SAWE Training ProgramWe have four courses being offered at the International Conferencein New Haven, Connecticut, next May. They are: Basic Moment ofInertia, Advanced Mass Properties Measurement, HelicopterPreliminary Design, and Aircraft Weight and Balance. Basic Momentof Inertia is scheduled for Saturday, May 17. Advanced Mass PropertiesMeasurement is scheduled for Sunday, May 18. At this time,scheduling for the Helicopter Preliminary Design and Aircraft Weightand Balance courses is contingent upon some pending facilitiesinformation, but one will be Saturday and the other Sunday. TheTraining Program web site schedule will be updated as soon as thatinformation is firmed up so check it as you make your conferenceattendance plans.

Each of these courses is an excellent opportunity to learn from notedindustry experts. The Advanced Mass Properties Measurementcourse is developed and taught by Kurt Wiener, Chief Engineer atSpace Electronics in Berlin, Connecticut. This course was prepped at

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the New England Regional this October. Its objectives and topicsprovide the student with a deeper understanding of relating physicalmass properties to actual measurements. Mr. Wiener has engineeredmany practical solutions to difficult real world problems and thiscourse relates those experiences in both classroom examples andlaboratory measurements.

Basic Moment of Inertia is taught by Wayne Clay of LockheedMartin in Fort Worth, Texas. This course lays the foundation ofmathematical understanding of mass moment of inertias and theirrelationships in a classroom setting and then moves students into thelaboratory where they conduct experiments to demonstrate and mea-sure inertias. This course offers students experience with physical testset up and measurement of inertias. While many engineers deal withanalysis and calculate inertias with CAD modeling automation, thisis an opportunity to gain fundamental understanding at a deeper level.Space Electronics is the host facility for these two courses.

The Helicopter Preliminary Design course was prepped in the fallof 2001 at the Southwest Regional in Palm Springs, California. Theinstructor, Luis Lucero of Boeing Helicopters, has developed a verygood one-day course of lecture, example problems, and sizing routinesto give the students understanding of the primary design parametersin initial helicopter sizing and design. This course begins with howhelicopters fly to technical details of specific rotor blade sizing. It is avery good course for both the novice and experienced engineer. Itwill be held at the Omni Hotel.

The Aircraft Weight and Balance course is taught by Tom Oole,recently retired from the Air Force at Wright Patterson in Ohio. ThisSAWE course also provides successful candidates with certificationto weigh USAF aircraft. It takes students through documentation,safety practices, and procedures for weighing, tracking, and reportingactual weight and balance of aircraft. The course includes classroomlecture and films as well as actual aircraft weighing demonstration ina hangar. It has been a very popular course and Mr. Oole has manyyears of instructional and practical experience in this field.

Regional Conference Courses. Any chapters considering hosting aregional conference are urged to consider offering a training courseas part of your schedule. Contact VP Training(hargrjo@mail.northgrum.com )to discuss whether you would likean existing course or would like to develop a new course for futureinternational conferences. A goal of the SAWE Training Program isto offer a training course at every conference, including regionals. Ihope that some chapters will want to base hosting a regional confer-ence around offering a training course. This would provide moreopportunities to develop classes and also give chapters an alternativeto a day of technical presentations.

The SAWE Training Program is still very new and there are manyideas for new courses and opportunities that have not yet beendeveloped. There is also a goal for diversity in product that needs tobe expanded. Some of the basics such as Weight Control, WeightAllocation, Parametric Weight Estimation Development, and Valueof a Pound remain as highly requested training course topics andneed an instructor to step forward. Product fields such as aircraft,automotive, and spacecraft need courses to broaden the applications

of the curriculum. There is no shortage of opportunities or ideas fortraining. Please consider sending in a proposal for a course. See thewebsite (www.sawe.org) for details and guidelines.

Course Development is a two-step process with an inaugural coursebeing offered at a regional conference at a lower cost. This providesregional conference attendees with a training opportunity and it givesthe instructor experience to improve upon both the material and hisinstructing skills. It also enhances membership benefits of attendingthe regional conference. Lessons learned from this course preppingare incorporated into the presentation, material, and teaching style.This process has proven invaluable to increase the quality of thecourses. It has provided not only feedback regarding the presentedmaterial, but has improved aspects like maximum class size, quantityof material, appropriateness of example problems, and handling oflaboratory procedures. After the initial offering of a course, it isconsidered to be matured, and the full price of $150 is chargedthereafter. The lessons learned process continues with mature classesand generic improvements and experiences are shared among theinstructors.

Course Topics are chosen using the following criteria: mix of othercourses being offered, perceived need for the course, projected interest,and forecast of success potential. Student interest of from 10-15students is needed to cover course expenses. Topics of general ratherthan niche interest are targeted to satisfy the needs of the majority ofmembers.

Conference Host Committees provide key support to training coursesby supplying facilities, audio-visual, transportation, registration,planning, budgeting, and other support. They also participate inchoosing the training course topics for their conference to ensureinterest from that portion of the potential attendance.

For further details about the SAWE Training Program refer to theweb site at http://www.sawe.org/training/training.html. You canreview the schedule, course descriptions, instructor backgrounds,course attendees listing, and general information. The Attendees Listingdocuments each students participation as well as provides acomprehensive history of the courses we have offered to date. TheGeneral Information page documents the following aspects of theSAWE Training Program: Vision Statement, Instructor Procedures,and Courses Present and Future. Vision Statement lists the visionstatement, purpose, objectives, values, and possibilities. The VisionStatement is: The SAWE Training Program will provide membershipwith career enhancing learning opportunities related to a broadspectrum of mass properties engineering applications. InstructorProcedures documents the step by step guidelines for instructors fromcourse proposal to delivery. Courses Present and Future lists coursesthat have been developed to date, courses in development now, and alist of ideas for courses in the future.

The SAWE Training Program courses are offered especially for you,the SAWE membership. They are the product of a team of dedicatedindividuals comprised of the instructors, host chapter volunteers, theBOD, and the VP Training. Please take advantage of the uniqueopportunities they provide for you.

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Executive DirectorFranklin B. Gattis(860) 633-0850 (T)(860) 633-8971 (F)saweed@aol.com

Scholarship for Children and Grandchildren of SAWE Members:As reported earlier, the Board of Directors has approved five new$1,000 scholarships for the 2003 school year. Changes from lastyears program include an increase in the maximum age to 25 andelimination of the requirement that recipients be dependents ofmembers. Scholarship Management Services (SMS) will administerthe program again for the 2003 school year. As was the case last year,in no instance does any member of the SAWE play a part in theselection of the winners. Applications will be accepted startingFebruary 1, 2003, and must be postmarked no later than April 1, 2003.Additional information and application forms will be posted on theSAWE website (www.sawe.org) by the end of December. Hard cop-ies of the applications will be mailed to each member, along with the2003 Conference Announcement and election material, in earlyFebruary.

Five $1,000 scholarships were also provided in 2002 to children andgrandchildren of SAWE members. Last years program was initiatedvery late in the year, resulting in a very short period to prepare theapplications. Consequently, only seven applications were receivedfor the five scholarships awarded last year. Nevertheless, theapplications received had excellent credentials.

Here are some statistics provided by Scholarship Management Servicesfor the 2002 scholarship recipients:

By Gender: 2 male, 3 female

By Application Status: 2 HS Senior, 3 Undergraduate

College Students GPA: 3.648 Average, 3.25 low 3.93 high

High School Seniors GPA: 3.74 Average, 3.68 low 3.80 high

High School Scholastic Aptitude Test Scores (combined SAT scores):1,128 Average, 1,015 low 1,240 high.

Chapters: Los Angeles, St. Louis, Texas, and Seattle (2)

Country: All applications were from the US.

Individual Membership: We continue to slowly regain the memberslost with the new fiscal year, and our membership now stands at 775,which is about 7% less than at this time in 2001 when we had 830members. In 2000, we had 814 members, 820 in 1999, and 828 in1998. We need to redouble our efforts to regain our membership. Aspecial thanks to the Los Angeles Chapter for their outstanding job insigning up 10 new or former members this period.

Company Membership: Our company membership remains attwenty-six, one less than we had last year at this time. We sincerelyappreciate the support of all of our company members.

Change of Address: Please keep the International office up to dateon your address. We want to make sure you get all of the correspon-dence and we need your current address to do that. I really hatehaving to pay our mail carrier to get your new address. Just send mee-mail at saweed@aol.com and I will get our records up to date.

New MembersWelcome

P. Brian Duffy ML Brian Johnstone LAGregory Games LA Michael Matoi LAMichael Hiersig CE Ronald McGee LA

Bernd Psyk CE

Reinstated MembersWelcome Back

Emil G. Bantz SL Randall J. Hein LAAaron Carter LA Robert J. Hundl TXRichard E. Gainer LA Bell Lee LADarren Gamble UK Tracey Nakadate LAMichel Heese CE David Oakey LA

Members on the Move

Daniel T. Rowley SV to LA

Receipts and Disbursements: Although Financial results from the61st International Conference in Virginia Beach are still not yetcomplete, preliminary indications of our financial results for the20022003 fiscal year continue to be excellent, with a projected NetAnnual Gain of $7,652 versus $3,352 set as a budget.

A major reason for the larger than expected net annual gain is that notransfer is required to the Scholarship Fund from the General Fund, again of $3,000 relative to budget. Also, projected expenses for Inter-national Training are some $3,600 less than expected. On the nega-tive side, account interest and dividends are about $1,700 belowprojections as interest rates continue to fall. Also, the 2002 Interna-tional Conference income is projected to be about $1,300 less thanbudgeted. Other income and expenses are pretty much in line withexpectations. Second Quarter 2002-2003 Statement of Receipts andDisbursements follows.

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SOCIETY OF ALLIED WEIGHT ENGINEERS, INC.SECOND QUARTER STATEMENT OF RECEIPTS AND DISBURSEMENTS

2002-2003

2nd QTRACTUALS PROJECTED BUDGETTO DATE AMOUNTS 2002-2003

RECEIPTSDues......................................................................................................................................................$20,063.00 $30,500 $30,500Technical Paper Sales................................................................................................................................ 1,668.54 4,600 4,250Weight Engineers Handbook Sales...............................................................................................................320.00 1,000 1,0002002 International Conference................................................................................................................ 25,362.27 25,500 26,8002003 International Conference................................................................................................................... - 16,100 16,100Weight Engineering Journal Advertising.................................................................................................... - 6,200 6,200Credit Card Program.................................................................................................................................. - - -Job Opportunities Advertising.................................................................................................................... - 600 1,000Account Interest and Dividends................................................................................................................2,023.97 4,400 6,100International Training................................................................................................................................ 4,950.00 5,350 5,250Miscellaneous............................................................................................................................................ 356.51 1,000 1,000TOTAL RECEIPTS................................................................................................................................. 54,744.29 $95,250 $98,200

DISBURSEMENTSRoster Printing........................................................................................................................................... - 100 100Technical Publications Index/Bylaws......................................................................................................... - - -Weight Engineers Handbook Printing.......................................................................................................1,943.25 2,500 2,500Weight Engineering Journal Printing.........................................................................................................4,239.21 18,000 18,000Weight Engineering Journal Postage......................................................................................................... 730.69 3,000 3,100Newsletter Printing.................................................................................................................................... 763.20 2,150 1,950Newsletter Postage.................................................................................................................................... 401.78 800 800General Postage......................................................................................................................................... 862.84 3,500 3,6002002 International Conference.................................................................................................................. 806.32 806 1,1002003 International Conference..................................................................................................................1,000.00 3,500 3,500Bonding and Office Insurance................................................................................................................... 176.00 176 176Liability Insurance...................................................................................................................................... - 950 950International Election................................................................................................................................. - 370 370Tax Return and Audit................................................................................................................................ 600.00 600 625Chapter Projects................................................................................................................................................. 150 100Office Equipment...................................................................................................................................... 21.19 750 750Web Site Expenses.................................................................................................................................... 95.94 500 500Vendor Coordinator Expenses............................................................................................................................ 70 70Plaques, Awards and Certificates...............................................................................................................1,708.75 1,709 1,700Los Angeles Post Office Box.................................................................................................................... 70.00 70 805Office Supplies.......................................................................................................................................... 699.79 1,700 2,000Computer Programming and Assist.................................................................................................................... 100 100Vice President Publications Honorarium...................................................................................................5,550.00 7,250 7,250Vice President Publications Expenses.......................................................................................................3,487.36 3,487 3,500Executive Director Honorarium.............................................................................................................. 14,299.98 23,500 23,500Executive Director Travel Expenses..........................................................................................................1,025.09 1,025 600International Training................................................................................................................................ 4,835.47 4,835 8,502International Committees................................................................................................................................... 600 600International Office Expenses.................................................................................................................... 860.37 2,000 2,100International Office Relocation.......................................................................................................................... -Transfer to Scholarship Fund from General Fund.............................................................................................. - 3,000Miscellaneous............................................................................................................................................2,438.71 3,400 3,000TOTAL DISBURSEMENTS.................................................................................................................$46,615.94 $87,598 $94,848

NET ANNUAL GAIN ....................................................................................................................................... $7,652 $3,352

SOCIETY OF ALLIEDWEIGHT ENGINEERS, INC.

Executive Director204 Hubbard Street

Glastonbury, CT 06033-3063

CHANGE SERVICE REQUESTED

PR SRT STDU.S. POSTAGE

PAIDGlastonbury, CTPermit No. 122

SAWE 2002-2003 CALENDAR OF EVENTS

Date (2002) Event

12/2 Nominations for International Officers Received by ExecutiveDirector

12/2 Call for Award Nominations (Fellow, etc.) Mailed to Directors byAwards Committee Chairman

12/2 2003 Conference Announcement Data Mailed to VP TechnicalDirector by Session Chairmen and Conference Chairman

12/13 3rd Newsletter Mailed to Members by Executive Director12/16 2nd Journal to Printer by Executive Director

Date (2003) Event

1/6 2003 Conference Announcement Data Mailed to Executive Directorby VP Technical Director

1/20 2003/2004 Election Data to Printer by Executive Director

2/10 2nd Journal Mailed to Members by Executive Director2/10 3rd Journal Inputs Received by VP Publications - contains more

of papers from the International Conference and original (or reprint)material received from the membership.

2/10 3rd Quarter Financial Statement to President by Executive Director2/10 Election Ballots , 2003 Conference Announcement, and Scholarship

Material Mailed to Members by Executive Director2/18 4th Newsletter Inputs Received by VP Publications2/28 Dues Packages Mailed to Chapter Treasurers by Executive Director

3/10 4th Newsletter to Printer by Executive Director3/14 2003 Conference Program Received by VP Technical Director

from Session Chairmen, Conference Chairman, Vendor Coordinator,and President

3/14 Executive Director Requests Chapter Status & 2003/2004 ChapterOfficers from Chapter Directors

3/14 Executive Director Requests Annual Reports from InternationalOfficers and Committee Chairmen

3/14 Executive Director Invoices Members-at-large & CompanyMembers for 2003/2004Annual Dues

3/24 Annual Reports Mailed to Executive Director by InternationalOfficers, and Committee Chairmen

3/24 Agenda Items Mailed to President by International Officers,Committee Chairmen, and Chapter Directors

3/28 4th Newsletter Mailed to Members by Executive Director3/28 2003 Conference Program Data Mailed to Executive Director by

VP Technical Director

Date (2003) Event

4/1 Application Deadline for SAWE Scholarships for Children ofMembers

4/1 Papers to be considered for the Mike Hackney Best Paper Awardand Student Paper Awards should be completed and submitted toSession Chairman no later than 1 April 2003. Contact sessionchairman or Vice President Technical Director if you are not ableto meet these deadlines.

4/7 2003 BOD Agenda to BOD Members by President4/7 International Officers and Committee Chairman Reports Mailed

to BOD by Executive Director4/14 3rd Journal to Printer by Executive Director4/15 Election Ballots Counted by Executive Director

5/1 Copies of Technical Papers (40 copies) to be presented at theInternational Conference are sent by the authors to the TechnicalPapers Chairmans address as shown in the Direction to Authors.

5/1 2003/2004 Chapter Status Reports Due to Executive Directorfrom Chapter Directors

5/12 4th Quarter Financial Statement to President5/16 Arrival & Hotel Check-In for 2003 SAWE Board of Directors

Meeting, Omni Hotel, New Haven, Connecticut5/17 2003 SAWE Board of Directors Meeting (additional meetings as

required 5/18- 5/21)5/17-5/18 SAWE Training Classes5/18-5/22 62nd Annual SAWE International Conference, Omni Hotel, New

Haven, Connecticut5/18 Hotel Check-in and Conference Registration

Annual Reception5/19 Technical Sessions5/20 Government/Industry Day5/21 Technical Sessions

Awards Banquet

6/16 3rd Journal Mailed to Members by Executive Director