Using NIMAC 2.0: The State Coordinator Portal

NIMAC 2.0 for AMPs

What is a NIMAC State Coordinator (SC)?

• Each State or Outlying Area that “opts into” the NIMAC designates an SC.

• This person opts into the NIMAC on behalf of the entire state, regardless of whether the state is an open territory or adoption state.

• The NIMAC SC is responsible for designating and managing the Authorized Users of the NIMAC for that State.

What does it mean to “coordinate” with the NIMAC?

• States agree to require publishers to submit NIMAS files to the NIMAC at the point of purchasing print books.

• These files can then be accessed by designated AUs so that accessible formats can be produced on behalf of eligible students.

• Coordinating States and OAs agree to abide by the limitations set forth in IDEA 2004 regarding NIMAS eligibility.

How Do I Become a NIMAC State Coordinator?

• In order to coordinate on behalf of your State or OA, you must sign a NIMAC Coordination Agreement and mail it to the NIMAC.

• The NIMAC will then establish an account for you.

• The NIMAC Coordination Agreement can be found on the Authorized Users & State Coordinators page of our web site:http://www.nimac.us/authorized.html

Logging into the System

• Once you have received your login ID and password, just go to the NIMAC web site: www.nimac.us.

• Click on the box “Enter NIMAC Repository.”• From there, choose the link to Log into the

system.

1. State Coordinator Home

State Coordinator Home

• From the home page of your account, you will see three tabs at the top of the screen:

– State Home–Manage Authorized Users–Manage Your Account

State Coordinator Home

• Clicking on the State Home tab from anywhere in the system will return you to this page.

• This page provides contact information for the NIMAC, and for our system vendor, OverDrive, Inc.

• Should you encounter any problem or have a question, you can initiate an email message directly from this screen.

For help with questions about your account, contact the NIMAC.

If you experience any technical problem in the system, contact NIMAC Support at OverDrive.

Clicking on either link will open a new email message.

2. Manage Authorized Users

Manage Authorized Users• The portal provides you with the ability to

Add, Edit, and Delete your Authorized Users.• The default maximum number of AUs is 5 per

State.• Contact the NIMAC at nimac@aph.org for

assistance if you find that you need to designate more than this number.

• Click on the tab to enter the Manage Authorized Users page.

Manage Authorized Users

Adding a New AU

• In our sample screen shot, you may have noticed that one active AU account has already been established.

• However, when you log in for the first time, you will see the message, “There are no active Authorized Users.”

• To add an AU, just click on the Add a New Authorized User link.

Adding a New AU

Adding a New AU

• Clicking the link will open a web form for you to fill out.

• When the web form opens, just enter the contact information for the new AU.

• Then click the “Submit” button.

New AU registration web form

New AU registration web form

Adding a New AU

Adding a New AU

Adding a New AU

Adding Authorized Users• Once you have entered a registration for a

new AU, you will see the registration under Pending Authorized Users.

• When you click “Submit, the person will automatically receive an email containing the NIMAC Limitation of User Agreement (LUA).

• The pending AU will sign the agreement and mail it to the NIMAC.

Adding Authorized Users• Please ensure that the email address entered

is correct so that they will receive the LUA. • If there is an immediate need for the new AU

to access files, we can activate the new account upon receipt of a faxed LUA, while we await the arrival of the mailed hard copy.

• Our fax number is 502-899-2363.• Once the account is activated, it will display

under Active Authorized Users.

Adding Authorized Users

Manage Authorized Users

Managing Authorized Users

• You can Edit or Delete pending or active Authorized Users at any time.

• Just click the link to the left of the user’s name to perform the selected function.

• Choosing Edit will open up the account’s information.

• Choosing Delete will permanently remove the account from the system.

Edit Authorized User

Edit Authorized User

Delete Authorized User

Delete Authorized User

Delete Authorized User

Final Note on AU Accounts• AU accounts are established for a specific

individual, not the agency as a whole. • You are welcome to establish multiple

accounts for persons at the same agency, if needed.

• If an Authorized User at a given agency is no longer serving that role, and you wish to designate a new user at the same organization, you will need to enter a new registration and delete the old user.

Manage Your Account

Manage Your Account• This option allows you to edit your email

address, password, or security question.• NIMAC encourages all users to change your

password from the system generated password the first time you log in.

• Just make any needed change and click “Update.”

• The system will confirm the updates.

Manage Your Account

Manage Your User Account

Manage Your User Account

Manage Your Account

• The page also has the option to edit your name, in the event that your name changes.

• However, we ask that you not use this edit option to transfer the NIMAC Coordinator role to another person.

• If you leave this role, just contact us and we will make the needed changes in the system.

Congratulations!

• You have completed this training PowerPoint.• You now know how to:–Register as an SC with the NIMAC–Access the contact information to email

NIMAC or OverDrive for assistance –Add, Edit and Delete Authorized Users– Edit your own password and personal

information

Need more help? Contact us!

• Should you encounter a technical problem or error while working in the system, please direct those support requests to OverDrive:

nimacsupport@privatereserve.com • All other questions can be directed to NIMAC:

nimac@aph.org 877-526-4622