Nick Sheppard

Repository Development Officer125 Online OfficeJames Graham Building

Headingley

n.e.sheppard@leedsmet.ac.uk

Ext: 24731

Blog: http://repositorynews.wordpress.com/

Institutional Repository

Digital collection capturing andpreserving the intellectual output of asingle or multi-university community

Definition adapted from SPARC (2002)

Session Aims

The project Implementing an Institutional Repository for Leeds

Metropolitan University Open Access – An overview Institutional Repositories Demonstration of a live IR Benefits of OA and IRs Objections to OA and IRs How you can contribute A discussion forum

Project Staff

Project Director Jo

Norry

Project Manager Wendy

Luker

Repository Development Officer Nick

Sheppard

Copyright Clearance Officer Rachel Thornton

Data Ingest and Enrichment Officer

TBA

Key members of academic and

TBAresearch community

An Institutional Repository for Leeds Met - Background Funded by JISC (Joint Information Systems Committee) March 2009 An institutional needs analysis A set of priorities for repository content

• Open Access research repository• Assessment, learning and teaching repository• Showcase for students’ work• Digital images of heritage collections• A managed environment for the deposit of internal

documents

Where are we? Market analysis of software Software identified Currently being implemented

Timeline

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Commencement of advocacy campaign

Work with chosen software provider to appropriately customise

software

Workflows defined

Populated with a representative body of initial content

Published, peer-reviewed research output

Embedded in workflows of relevant sections of the University

The Role of the Development Officer Technical/administrative/advocacy Select appropriate software Liaise with provider to customise and test

software Implement and administer the Repository Establish workflows for ingest of content Advocacy to the University community to

encourage awareness, understanding and use of the repository

Establish the Leeds Met repository as a standard element of the workflow of those generating research outputs

Open Access

“Open Access (OA) means immediate, free

and unrestricted access to digital scholarly

material.”

“OA was made possible by the advent of

the internet.”

Peter Suber

Open Access The Open Access journal

So called “Gold route” to OA Difficulty in establishing viable cost recovery model (eg. Author-

institution pays) Biomed Central DOAJ currently holds records of 2834 free, full text, quality controlled

scientific and scholarly journals Self-Archiving

So called “Green route” to OA Personal web pages Subject based repository

• arXiv.org Institutional Repository

Not mutually exclusive

Self-Archiving Increasingly journal publishers adapting formal

policies on self-archiving SHERPA RoMEO project – University of

Nottingham Database of self-archiving policy by journal

Colour coded• Green – can archive pre-print and post print• Blue – can archive post-print• Yellow – can archive pre-print• White – archiving not formally supported

Entry for each publisher also lists conditions or restrictions Embargo

Institutional Repositories Most widely used technology for self-archiving The Directory of Open Access Repositories

(openDOAR) currently lists 120 repositories in the UK

The majority (90) are institutional repositorieshttp://www.opendoar.org/index.html

A live example:http://eprints.whiterose.ac.uk/

The majority (up to 80%) of hits come from Search Engines

What are the benefits of an OA IR?“Removing access barriers”…“willaccelerate research, enrich education,share the learning of the rich with the poorand the poor with the rich, make thisliterature as useful as it can be, and lay thefoundation for uniting humanity in acommon intellectual conversation and questfor knowledge.”

Budapest Open Access Initiative 2001

What are the benefits of an OA IR? For the academic

Career advancement Research impact Evidence that OA is cited earlier and more often than

non-OA

For the teacher/student All have access to key resources

For the Institution A showcase to the world Funding opportunities

What are the benefits of an OA IR? For the Information Professional

Scholarly publishing crisis (1970’s/1980’s)

• High cost For the Tax payer

Publicly funded research should be publicly available• Mandates by funding bodies • JISC/Wellcome Trust/Arts and Humanities Research Council

For funding bodies Increases return on investment Results more widely available and more useful

What are the benefits of an OA IR? OA represents the democratisation of

knowledge In interests of the first as well as developing

world Research is 'missing' to the international

knowledge base Incomplete pictures of global science Particularly environmental and development

issues

Yiotis 2005

What are the benefits of an OA IR? Statistics

number of hits number of full downloads

Links to related material to data resources author biographies/CVs

Multimedia podcasts (eg. author interview) video

Citation tracking who and why?

Benchmarking Consortium University of Derby – currently no repository University of Huddersfield – Repository in use Liverpool John Moores – Repository in use University of Liverpool – Pilot project; full rollout

2008 University of Salford – Repository under

development Staffordshire University – Repository under

development

Some Objections Self-archiving is an amateur form of

publishing Complement not replace existing publishing paradigm ACCESS to research

Many predict a decreased role for publishers if OA becomes dominant practise of putting authors’ papers into repositories has

so far had little impact on subscription rates (Kingsley, 2008)

may be an advantage to publishers to allow authors to post their preprints and then attract the readers to the final edited version at their journal

Some Objections Quality Control/Peer Review

Peer-review medium independent; can be made more efficient within a fully realised Open Access model

Need not be any ambiguity relating to self-archived preprints as long as they are clearly identifiable as such

Digital preservation Issue not restricted to IRs Current best practice

Some Objections Intellectual Property and Copyright

complicated area and the industry is still adapting

You may have more!

Where do you come in? Learning Advisers

Source of information • Disciplinary differences• arxiv.org

Communication channel Elicit opinion Identify “champions”

Where do you come in? Information Officers

Advocates Demonstrators

• Students• Staff• Other prospective users of the repository

Volunteers• Continued Professional Development• More information later in the project

In Summary Initial project focus is an Open Access research

repository Future diversification for changing institutional needs The benefits of IRs are considerable for

• researchers• information professionals• institutions• the public• The Whole World!

IRs are rapidly becoming an integral part of Universities’ infrastructure

The project needs your support

References/Further Information http://www.sherpa.ac.uk/ http://www.ukoln.ac.uk/repositories http://www.jisc.ac.uk http://www.sparceurope.org/ Peter Suber’s Open Access Overview

Thank you!