Newsletter  #3  –  September  2015    Contingent  Leaders  Message    Its  now  less  than  120  days  until  the  Contingent  departs  for   the  pre  tour  and   l  hope  you  are  all  getting  excited!    There’s  still  a   lot  to  be  done  and  we  need  your  help  to  ensure  everything  is  good  to  go.    Firstly   if   you   have   not   got   your   passport,   time   is   well  and  truly  running  out.    We  need  your  passport  details  in  our   online   system   now   and   there   are   still   180   people  who  don’t  have  current  passport  details  loaded  into  our  registration   system.     If   you   have   not   organised   your  passport,  please  DO  IT  NOW!!    Secondly   if   you   are   behind   in   your   payments  we  need  these  brought  up  to  date.    The  Contingent  is  required  to  pay  out  the  bulk  of  our  expenses  during  September  and  October   and   we   are   not   able   to   meet   these  commitments   if   people   are   not   up   to   date   in   their  payments.     If   you   are   having   difficulties   in   making  payment,  please  contact  me  to  arrange  a  payment  plan.    Our   activities   team   have   done   a   fantastic   job   putting  together   an   excellent   range   of   pre   and   post   tour  activities   for   you   to   choose   from.     Selection   for   these  opens  on  1  September,  and  please  read  the  information  carefully   later   in   this  newsletter  on  how  to   select  your  activities.    This  applies  to  everyone,  not  just  those  doing  the  pre  tour.    The  NZ  Venture  Organising  Committee  has  assigned  the  majority   of   youth   member   Phase   1   expedition  allocations.     I   hope   that   you   are   all   pleased  with   your  allocation,  but  if  there  are  any  issues  we  need  to  know  about  these  quickly.    We  hope  that  by  early  October  you  will  be  able  to  select  your   Phase   2   activities,   which   are   done   during   the  second  part  of  the  Venture.    More  information  on  how  to   select   these   will   be   emailed   out   once   available.    There  will  be  a  mixture  of  free  and  paid  options  for  you  to  choose  from.    Now   is   also   a   good   time   to   assess   if   any   of   your  expedition  options   could  be  used   toward  Queen  Scout  award  scheme  work.    Please  check  with  your  Leaders  &  District/Zone  Venturer  council.    Phil  Britt  Australian  Contingent  Leader  

               International  Commissioners  Message    Congratulations  on  being  part  of  the  largest  Contingent  of   Scouts  Australia   to   attend   an   international   Scouting  event!    As  well  as  breaking  records,  I  know  that  every  member  of  Australia’s  Contingent  will  have  wonderful  memories  of  this  adventure.  Your  Contingent  Management  Team,  led  by  Phil  Britt,  has  developed  a  very  exciting  program  of   activities   for   you.   I   am   most   impressed   with   the  planning   that   has   already   gone   into   the   program,   to  ensure   you   will   not   only   have   unique   and   fun  experiences,   but   they   are   also   done   in   a   safe  environment.      From  the  time  you   leave  home  to  the  time  you  return,  you  are  not  only  an  ambassador   for   Scouting,  but  also  an  ambassador  for  Australia.  Not  only  must  you  observe  the   Scout   Promise   and   Law   at   all   times,   but   your  behaviour  will  also  be  on  display.  Being  Scouts,   I  know  you  will  want  to  do  Scouting,  and  Australia  proud!      Phil  and   I  have   recently   returned   to  Australia   from  the  World  Scout  Jamboree  in  Japan.  What  an  extraordinary  experience   it  was!   Like   the  World   Jamboree,  we   hope  the   13th  New  Zealand  Venture,   “Inferno”,  will   provide  you  with  life  long  memories.      Great  Scouting!      Neville  Tomkins  OAM  International  Commissioner  Scouts  Australia      A  Word  from  Nic  &  Nath  (N&N)    Hey   Guys,   Nic   and   Nath   here.   Just   some   food   for  thought;   we   are   still   looking   for   some   keen   venturers  who   wish   to   take   part   in   our   informal   ‘unit   councils’.  These  meetings   are   opportunities   for   you   guys   to   give  us   feedback   and   have   your   input   into   what   goes   on  during  the  venture.  These  gatherings  will  be  held  briefly  each  night  while  everything  is  fresh  in  your  minds.    If   you’re   interested   in   being   a   part   of   this,   please   be  sure   to   email   Nath   at   nathan@nzv2016.com,   with   a  little  bit  about  yourself  and  why  you  want  to  be  a  part  of  the  team.  

Question  and  Answer  Session    You’ve  got  questions?  We’ve  got  answers!  N&N  will  be  online  waiting   for  your   inquisitive  brains  on   the  31st  of  August  with  a  live  Q&A  session  starting  at  7pm.  We  are  eager  to  hear  what  you  guys  are  thinking,  to  share  some  more  with  you  about  the  amazing  time  ahead  of  us,  and  to  answering  any  questions  that  you  might  have.  Make  sure   you   lock   this   one   in   to   your   calendar   –   it’ll   be   an  awesome  time.    The   Q&A   sessions   will   be   held   on   the   Contingent’s  Facebook  page:  http://www.facebook.com/nzv2016    Nicola  Grundy  and  Nathan  Leivesley  Assistant  Contingent  Leaders      Dietary  Requirements    If   you   have   a   genuine   dietary   requirement   you   must  provide  a  medical  certificate  from  your  GP  or  specialist,  or   a   letter   from   your   religious   organisation,   detailing  what  your  special  dietary  requirement  is.      If   you   have   an   allergy   to   a   food   item   the  certificate/letter  should  also  include  the  treatment  plan  should  you  be  exposed  to  that  food  item.    The  certificate/letter  should  be  dated  no  earlier  than  1  January   2015   and  will   also   need   to   be   signed   by   your  parent  or  guardian  if  you  were  under  18  at  the  date  of  the   certificate/letter.   These   must   be   sent   to   the  Australian  Contingent  no   later   than  14th   September   so  we   can  make   sure   everyone   is   properly   catered   for   at  the  event.    Please   post   the   certificate/letter   to   Australian  Contingent,  PO  Box  3401,  Morwell  MC  VIC  3841.      A  Message  from  the  Program  team    It’s  been  well  over  twelve  months  since  we  started  the  task   of   putting   together   a   pre   and   post   tour   activity  program.   We’ve   found   the   best   activities   that   New  Zealand   has   to   offer,   and   are   working   with   over   30  providers  to  put  together  your  a  trip  of  a  lifetime.    Please  make  sure  you  read  all  the  attached  material  so  you   can  make   an   informed  decision.   Those  on   the  pre  tour   please   read   the   separate   insert.     We   are   visiting  New  Zealand  at  their  busiest  time  of  year,  so  to  ensure  we  could  get  you  places  on  the  best  activities  we’ve  had  to   book   well   in   advance.   Once   your   activities   are  selected   through   the   system,   these   bookings   will  become   final   by   the   closing   date   (except   for   medical  reasons).  

Pre  &  Post  Tour  Activities  Everyone  needs  to  read  this!  

 The   Australian   Contingent   activity   booking   system  will  OPEN   at   8:30pm   Eastern   Time   (6:30pm  WA   time)   on  Wednesday  2  September  2015.    The   system   will   CLOSE   at   11:59pm   Eastern   Time   on  Sunday  20  September  2015.    Activities  will   be   available   on   a   first   come,   first   served  basis.     There  are  over  3500  activity  places   available   so  there   should   be   lots   of   options   available   for   everyone  but  some  popular  activities  will  fill  quickly.    To   access   the   system   log   into   your   application   at  https://registrations.international.scouts.com.au.   Once  logged  in,  click  on  the  “Contingent  Activities”  link  on  the  left  hand  side  and  it  will  take  you  to  our  external  activity  booking  system.    From  there  you  will  be  asked  to  enter  your  date  of  birth  before  continuing  to  the  system.    If  you  try  to  access  the  system  before   the  opening  date   it  will   check   that  your  computer   is  compatible  with  the  system  and  present  a  message  saying  it’s  not  open  yet.    WE   RECOMMEND   THAT   YOU   CONFIRM   YOU   CAN   LOG  IN  WELL  IN  ADVANCE  OF  THE  OPENING  DATE  AND  THAT  YOUR  COMPUTER  IS  COMPATIBLE  WITH  THE  SYSTEM.      Post  Tour  Everyone  participates  in  the  post  tour.    You  will  get  to  experience  two  great  included  activities  in  Rotorua  and  then  Hamilton  before  we  head  home  to  Australia.    Thursday   14   January   everyone   will   undertake   the  Tamaki   Maori   Village   Experience   and   Agoventures  Adventure  Park  included  at  no  extra  cost.    Friday   15   January   you   have   the   option   of   exploring  Hamilton  at  no  cost  or  undertaking  an  optional  activity.    The  two  optional  activities  are  Hobbiton  Movie  Set  Tour  ($75)   or   the   Waitomo   Glow   Worm   Caves   ($61).     The  glowworm   caves   are   only   available   to   non-­‐pre   tour  participants  as  those  on  the  pre  tour  do  this  activity  as  part  of  the  pre  tour.    To  select  either  of  these  activities  you  need  to  log  into  the  activity  booking  system.    Pre  Tour  For   those   undertaking   the   pre   tour,   included  with   this  newsletter  is  an  additional  information  booklet  with  full  details  outlining  the  pre  tour  activities.    

Orientation  Days    Once  more,  we  need  to  emphasise  how  important   it   is  that   you   make   sure   that   you   are   attending   the  Orientation  day  for  your  area.  Each  will  run  for  approx.  1.5  hrs.    Leaders:   We   will   be   having   a   Leaders-­‐only   briefing  before   each   of   the   O-­‐Days.   It   is   important   you   attend  both  the  Leaders  Briefing  and  the  O-­‐Day  itself.      The  Orientation  Days  are  on:  Perth  Saturday  14/11/15  

Scouts   WA   Branch   HQ   (133   Scarborough  Beach  Rd,  Mount  Hawthorn  WA  6016).  Leader  Briefing:  12.30pm  All  Contingent:  1.30pm    

Adelaide  Sunday  15/11/15  

Scouts   SA   Adventurous   Activities   Centre  (Anderson  Ave,  Glenelg  North,  SA  5045).  Leader  Briefing:  10.00am  All  Contingent:  11.30am    

Mackay  Monday  16/11/15    

TBA  –  at  local  scout  hall  in  Mackay  QLD  All  Contingent:  7pm  

Canberra  Friday  20/11/15  

Les  Explorateurs  Scout  Group  (1  Hassall  Street,  Ainslie,  ACT  2602).  Leader  Briefing:  7.00pm  All  Contingent:  8.00pm    

Brisbane  Saturday  21/11/15  

Moorooka  Community  Hall  (40  Gainsborough  St,  Moorooka,  QLD  4105).  Leader  Briefing:  10.30am  All  Contingent:  11.30am    

Hobart  Sunday  22/11/15  

Hobart  Bush  Cabins  (Gilwell  Drive,  Kingston,  TAS  7050).  Leader  Briefing:  12.00  All  Contingent:  1.00pm    

Melbourne  Saturday  28/11/15  

South  One  Lecture  Theatre,  43  Rainforest  Walk,  Monash  University,  Clayton  3800.  Leaders  Briefing:  1.30pm  All  Contingent:  3.00pm    

Sydney  Sunday  29/11/15  

Central   Lecture   Block   7,   University   of  NSW,   Kensington,   2052   (Enter   through  Gate  11).  Leaders  Briefing:  1.00pm  All  Contingent:  2.30pm    

Darwin  Saturday  12/12/15  

TBA  All  Contingent:  1.30pm    

Please   note:   If   you   or   your   parents   are   not   able   to  attend   an   O-­‐Day,   please   contact   us   at  admin@nzv2016.com.  

Payment  Schedule  –  NEXT  PAYMENT  NOW  DUE!  Due  Date   Venture  Only   Venture  &  Pre  Tour  01/03/2015  Deposit  

$500   $750  

01/05/2015   $500   $750  01/07/2015   $500   $750  01/09/2015   $500   $750  01/11/2015   $420  plus   $770  plus     Phase   1   expedition,   optional   activities,  

optional   merchandise   and   any   travel  surcharges  

 How  to  make  payments  Payments   to   attend   Inferno   2016   with   the   Australian  Contingent   can   only   be   made   online   through   the  Contingent   registration   system.   We   accept   Visa   &  MasterCard  only.  1. Log  into  your  account  at  

https://registrations.international.scouts.com.au  2. Click  on  the  ‘Status’  menu.  3. Click  on  the  ‘Make  a  Payment’  button  on  the  right  

hand  side  above  the  summary  of  payments  table.  4. Enter  or  choose  the  amount  you  wish  to  pay.  5. Click   ‘Process   Transaction’.   You   will   receive  

confirmation   if   your   payment   has   been   approved  or  declined.    

6. (Optional   but   advised)   Download   a   receipt   from  the  status  page.  

   Withdrawal  Fee  Structure  If   you   do   decide   for   any   reason   that   you   need   to  withdraw  from  Contingent,  you  need  to   let  us  know  as  soon   as   possible   (in   writing   by   email   or   letter).   The  Withdrawal  and  Refund  policy  is  set  out  below:    Dates   Withdrawal  policy  Before  30th  of  June     Full  refund  From  1/7/15  –  31/8/15   Refund  of  fees  less  $400  From  1/9/15  –  31/10/15   Refund  of  fees  less  $1000  After  1/11/2015   No   refund   available   unless  

covered   by   a   travel  insurance   policy   (i.e.  recent   medical   condition  preventing  travel,  etc.)  

 Any  refunds  will  be  made  back  to  the  Visa  /  MasterCard  originally  used  to  make  the  payment.    We  will  allow  for  swapping  of  members  subject  to  name  change  fees.    You’ll  be  hearing  from  us  again  soon!  During   the   next   two   months   you   will   start   to   receive  more  information  via  email  from  us  and  the  NZ  Venture  Organising   Committee.     It’s   important   to   action   these  requests   as   quickly   as   possible   and   check   your   email  regularly.     Our   final   newsletter   will   be   sent   in   late  October  2015.    

Insurance  Information    On  behalf  of  each  Contingent  member  Scouts  Australia  will   take   out   a   Corporate   Travel   Insurance   policy  through   Willis   Australia   Limited.     The   policy   is  underwritten  and   issued  by  Chubb   Insurance  Company  of  Australia  Limited    Travel   insurance   is   automatically   included   as   part   of  your  Australian  Contingent  Fees.  The  full  policy  wording  is  available  upon  request  but  a  brief  summary  is  below.  If  you  would   like  a  copy  of   the   full   terms,  please  email  admin@nzv2016.com.    Event   Sum  Insured  Accidental  Death   $50,000  Permanent  Total  Disablement   $50,000  Other  Permanent  Disablement   $50,000  Temporary   Total   Disablement   (Injury)  limited  to  156  weeks  and  subject  to  an  excess  period  of  7  days  

Up   to   $500  per  week  

Temporary   Total   Disablement  (Sickness)  

Not  Insured  

Fractured  Bones   $500  Injury  Resulting  in  Surgery   $30,000  Sickness  Resulting  in  Surgery   $30,000  Injury  resulting  in  loss/damage  to  teeth   $250  Overseas  Medical  &  Evacuation   Unlimited  Loss   of   Deposits,   Cancellation   &  Curtailment  

Unlimited  

Deprivation  of  Luggage   $3,000  Personal  Luggage   $5,000  Personal  Money  &  Travel  Documents   $5,000  Portable  Electronic  Equipment   $5,000  Missed  transport  connection   $5,000  Overbooked  flights   $10,000  Personal  Liability   $5,000,000  Identity  Theft   $50,000  Kidnap,  Ransom  &  Extortion   $250,000  Hijack  &  Detention.     $1000  per  day  up  to  a  maximum  of  

$20,000  

Political   Unrest   &   Natural   Disaster  Evacuation  

$10,000  

       13th  New  Zealand  Venture  Australian  Contingent    PO  Box  3401  Morwell  MC.    VIC.    3841    Email     admin@nzv2016.com  Web     www.nzv2016.com  Facebook   www.facebook.com/nzv2016    

Introducing  the  rest  of  the  team!    

Gary  Steinhardt    Transport  &  Logistics    Gary  has  been  a  leader  for  39  years  and  has  attended  11  of  the  12  New  Zealand  Ventures  held   (three   of   which   he   was  the   Australian   Contingent  

Leader).   He   has   also   been   the   Victorian   Contingent  Leader   to   many   Australian   Ventures.   Gary   is   the  Assistant  State  Commissioner  –  Venturers  in  Victoria.    

Alan  Wilson  Catering  Manager    Alan  has  held  many  roles  but  is   currently   an   Honorary  Commissioner   with   the  Victorian   Branch.   This   is  Alan's  second  NZV  as  Catering  

manager,   the   same   role  he  played   in   2013.  Alan  has   a  lot  of  experience  in  running  major  events  including  Sub  Camp   leader   for   many   Victorian   Cuborees   along   with  the  Victorian  Contingent  to  AV2015.    

John  Reisinger  IT  Manager    John  is  currently  a  Cub  Leader  at   Morwell   East   in   Victoria  and  has  attended  the  last  two  Australian  Ventures   and  New  Zealand   Venture   as   a   line  

leader  and  Contingent  Team.  John  has  developed  an  IT  system  which  allows  us  to  manage  a  range  of  on  and  off  site   activities   and   it   helps   us   keep   track   of   all   of   the  Venturers  as  we  move  from  location  to  location.    

Brad  Saywell  Assistant  Catering  Manager    Ever   since   joining   scouts   10  years   ago,   Brad   has   been  driven   by   a   passion   for   the  outdoors   in   bushwalking,  canyoning   and   caving.   While  in   the   venturer   section   Brad  

completed  his  Queen’s  Scout  award  and  also  attending  an  Australian  venture.  More  recently  he  has  played  key  roles   in   his   Rover   Crew   ensuring   there   is   always   a  challenge  to  tackle.  Brad  is  a  thinker  and  ready  to  tackle  the  challenges  of  NZV2016.