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NEWLYN HARBOUR

AUTHORITY

PORT MARINE SAFETY CODE

SAFETY MANAGEMENT SYSTEM

Volume 1

POLICIES

Harbour Master - R M J Parsons

Chairman - R Clifford-Wing

Reviewed June 2016

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Table of Contents

Contents .................................................................................................................. 2 - 4

Revision Record ........................................................................................................ 5

Distribution List ......................................................................................................... 5

Designated Person ................................................................................................... 6

Statement of Commitment ......................................................................................... 7

Responsibility of the Duty Holder .............................................................................. 8

Marine Safety Policy ................................................................................................. 9

1. Introduction ......................................................................................................... 10

1.1 Scope and Purpose ................................................................................ 10

1.2 Designation of Newlyn Harbour Authority Ltd .......................................... 10

1.3 Duties and Responsibilities ..................................................................... 10 - 14

1.4 Consultation Policy ................................................................................. 14

1.5 Designated Person ................................................................................. 14 - 15

1.6 Jurisdiction Of Newlyn Harbour Authority Ltd .......................................... 15

1.7 Harbour Marine Operations ..................................................................... 15 - 16

1.8 Health and Safety Policy ......................................................................... 16

1.9 NPHC as a Competent Harbour Authority................................................. 16

1.10 The Legislative Framework of Newlyn Harbour Authority ....................... 16 - 17

1.11 Interface with Other Documents .............................................................. 17

1.12 Document Review and Control Procedures ........................................... 17

1.13 Performance Monitoring ........................................................................ 17

1.14 Audits .................................................................................................... 18

1.15 Review .................................................................................................. 18

2. Risk Management ................................................................................................ 19

2.1 Risk Assessments ................................................................................... 19

2.2 Accident, Incident and Defect Reporting ................................................. 19

2.3 Informal and Formal Briefings ................................................................. 19

3. Conservancy ....................................................................................................... 19

3.1 Introduction ............................................................................................. 19 - 20

3.2 Survey and Maintenance Dredging Programme ..................................... 20

3.3 Promulgation of Survey and Navigation Information ............................... 20

3.4 Navigation Warnings .............................................................................. 20 - 21

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3.5 Wrecks and Salvage ............................................................................... 21

3.6 Regulating Harbour Works ..................................................................... 21

4. Management of Navigation ................................................................................. 21

4.1 Introduction ............................................................................................. 21 - 22

4.2 Enforcement ........................................................................................... 22

5. Aids to Navigation ............................................................................................... 22

5.1 Trinity House ........................................................................................... 22

5.2 Local Light House Authority .................................................................... 22

5.3 Inspection and Maintenance ................................................................... 23

5.4 Review of Aids to Navigation .................................................................. 23

6. Risk Register ....................................................................................................... 24

6.1 Accident Categories ............................................................................... 24

6.2 Risk Estimator ........................................................................................ 25

6.2.1 Definitions and Table ........................................................................... 26 - 28

6.3 001 Dredging Operations ........................................................................ 28 - 29

6.4 002 Damage to Navigational Mark .......................................................... 30 - 31

6.5 003 Vessel Striking Pontoon ................................................................... 32 - 33

6.6 004 Vessel Picks up Seabed Debris ....................................................... 34 - 35

6.7 005 Grounding ........................................................................................ 36 - 37

6.8 006 Collision between Vessels ............................................................... 38 - 39

6.9 007 Fire on Vessel .................................................................................. 40 - 41

6.10 008 Staff/Contractors working on Quayside .......................................... 42 - 43

6.11 009 Fixed Pier Landing crane ............................................................... 44 - 45

6.12 010 Hazardous Material ........................................................................ 46 - 47

6.13 011 Manual Handling ............................................................................ 48 - 49

6.14 012 Hot Work ........................................................................................ 50 - 51

6.15 013 Slipway Operations ........................................................................ 52 - 53

6.16 014 Box Washer Operations ................................................................. 54 - 55

6.17 015 Harbour Launch Operations .......................................................... 56 - 57

6.18 016 HIAB MWP Crane Operations ........................................................ 58 - 59

6.19 017 Confined Space working ................................................................. 60 - 61

6.20 018 Refuelling ....................................................................................... 62 - 63

6.21 019 Working at Height .......................................................................... 64 - 65

6.22 020 Hazardous Waste…………………………………………………………66 - 67

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7. Marine Services ................................................................................................... 68

7.1 Introduction ............................................................................................. 68

7.2 Tugs ....................................................................................................... 68

7.3 Pilotage .................................................................................................. 68

7.4 Workboats .............................................................................................. 68

7.5 Moorings ................................................................................................ 68

7.6 Leisure Users ......................................................................................... 68

7.7 Waste Management ............................................................................... 68

7.8 Oil Spill Contingency Plan ...................................................................... 69

7.9 Provision of Navigational ........................................................................ 69

8. Harbour Approaches ........................................................................................... 69

8.1 Harbour Entrance ................................................................................... 69

8.2 Navigation Approaches ........................................................................... 69

8.3 Under keel Clearance & Grounding ........................................................ 69

8.4 Speed Restriction ................................................................................... 69

9 Marine Operational Procedures/Activities .......................................................... 70

9.1 Monthly Safety Reports .......................................................................... 70

9.2 Permit to Work System ........................................................................... 70

9.3 Bunkering ............................................................................................... 71

9.4 Anchorages ............................................................................................ 71

9.5 Visiting Vessels with Deficiencies ........................................................... 71

9.6 Regulation of Vessel Movements within the Limits of Newlyn ................. 71

9.7 Emergency Preparedness and Response Plan ....................................... 72

9.8 The Environment ................................................................................... 72

9.9 Training .................................................................................................. 72

9.10 Training Requirement ............................................................................ 73

10. List of Emergency Contact Numbers ............................................................... 74

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REVISION RECORD Date Description Issued by Checked by Approved by

DISTRIBUTION LIST

Copy No. Holder

01 Chairman (Internal)

02 Harbour Master (Internal)

03 MCA (External)

04 Designated Person (Hayle HM)

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DESIGNATED PERSON In compliance with the Port Marine Safety Code a Designated Person has been appointed.

Contact Mr Peter Haddock CMIOSH

Tel No. 07760752630

e-mail [email protected]

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POLICY STATEMENTS

STATEMENT OF COMMITMENT Newlyn Pier and Harbour Commissioners (NPHC) are the Statutory Harbour Authority for

Newlyn and is committed to undertaking and regulating marine operations to safeguard the

harbour, its users, the public, the environment and local heritage.

NPHC will aim to run a safe, efficient cost-effective, sustainable harbour for the benefit of

all users and the wider community. It will strive to manage, maintain and improve the harbour,

consistent with the income it generates in accordance to the Guide To Good Governance

GTGG.

NPHC are committed to meet with all legal requirements and comply with the Port Marine Safety Code and to meet these requirements in a proportional and appropriate manner. It will ensure that the Harbour is operated efficiently and safely and will seek to meet the changing needs of all harbour users.

The Harbour Authority will:

Comply with all legal requirements

Aim to meet the national requirements of the Port Marine Safety Code

Heed the Guide to Good Practice on Marine Operations.

Conduct its functions openly and transparently in the overall long-term interests of the harbour’s stakeholders and beneficiaries.

Ensure as far as reasonably practical the safety of all those who use and work in the harbour

Facilitate safe navigation in the harbour and its approaches.

Provide and maintain viable harbour facilities

Regulate the activities of all those who use the harbour and ensure that the law is enforced whenever appropriate

Conserve the environment and maintain approved pollution prevention and nature conservation measures

Formally review the Harbour Authority's plans, policies and procedures at intervals of five years or less

NPHC is committed to ensuring that all its employees, contractors, harbour users,

stakeholders and members of the public are well informed. Its staff shall be well trained

and committed to the requirements of the Port Marine Safety Code. NPHC recognise

that safe operations depend on competent people and an active safety management

culture. All who work or use the harbour have an obligation to contribute to harbour safety.

NPHC welcomes the interest and participation of all stakeholders in maintaining and

improving the awareness of safety within the harbour. To this end, a line of communication

will be established with relevant stakeholders and the Newlyn Advisory Committee to ensure

the promulgation of relevant information.

“It is the goal of the Commissioners to monitor and improve the standard of safety and safety

awareness throughout the harbour”. Rob Parsons, Dec 2013

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RESPONSIBILITIES OF THE DUTY HOLDER

The Board of Commissioners of NPHC are the “Duty Holder”. The Duty Holder is, In accordance with the Port Marine Safety Code published in November 2016, such that whose members are individually and collectively accountable for compliance with the code and their performance in ensuring safe marine operations in the harbour and its approaches. The Board members shall understand the requirements of the Port Marine Safety Code and shall strive to meet the recommended standards. They will ensure that the guidance given for port marine operations is heeded and acted upon where appropriate.

The Board is accountable for compliance with the Port Marine Safety Code and for ensuring the safety of marine operations in the harbour and approaches. It shall have an effective Safety Management System for this purpose.

The role of the duty holder includes:

- Maintaining strategic oversight and direction of all aspects of the harbour operation, including marine safety

- Responsible for the development of policies, plans, systems and procedures for safe navigation

- Ensuring that assessments and reviews are undertaken as required to maintain and improve marine safety

- Ensuring that the harbour authority seeks and adopts appropriate powers for the effective enforcement of their regulations and for setting dues at a level which adequately funds the discharge of all their duties

Rob Parsons Robert Clifford-Wing

Harbour Master Chairman Newlyn Pier and Harbour Commissioners

Date Date

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MARINE SAFETY POLICY

This safety policy adds to any existing safety policy required by the Health and Safety at Work etc Act 1974.

The Harbour Authority is committed to:

Complying with all legal requirements and the Port Marine Safety Code

Managing its assets safely and efficiently

Maintaining relevant harbour equipment to agreed industry standards

Recruiting and training operational staff to nationally agreed competence levels

Ensuring that staff are properly trained for emergencies and contingencies

In making these commitments, the Harbour Authority has appointed the Harbour Master to fulfil the role of Marine Operations Safety Officer.

This officer will be responsible for the following:

That the Harbour Authority complies with the Port Marine Safety Code

Ensuring all risks are assessed and reduced to `as low as reasonably practical' in accordance with best practice

Carrying out routine safety inspections on marine operations and reassessing risks as appropriate

Reporting, investigating and recording all accidents, and ensuring that lessons learnt are widely disseminated to appropriate persons and bodies

These Statements were approved by the Board for and on behalf of NPHC

Robert Clifford-Wing

Chairman Newlyn Pier and Harbour Commissioners

Date:

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1. Introduction

1.1 Scope and Purpose NPHC recognises it has a duty as a Harbour Authority to take reasonable care, so long as the harbour is open for public use, to ensure that all who choose to navigate within its harbour limits may do so without danger to their lives or property. This includes an obligation to conserve and facilitate the safe use of the harbour, protect the environment and a duty of care against loss caused by the authority’s negligence. NPHC recognises its duties to serve this public interest through the powers conferred on it as a Harbour Authority. It recognises the need for it to ensure that it has the systems and procedures in place to ensure the safe and efficient use of the harbour by those who have a right to use its facilities. In line with this responsibility, NPHC has in place a Safety Management System which meets the requirements of the Port Marine Safety Code, gives guidance to its personnel and enables a transparent and auditable system of safe operations. This document lays out the Safety Management System and the general approach to managing marine operations in Newlyn Harbour in a safe manner. This document is supported by a number of other documents and records, which make up the Safety Management System, in particular:

Policy Statements;

Standard Operating Procedures and associated Standard Forms;

Job Descriptions and Training Records;

Documented Targets and Objectives;

Safety Records and Incident Reports;

NPHC Risk Register for Marine Operations;

Management of Port security (TRANSEC)

Emergency and Contingency Plans;

Oil Spill Response Plan;

Waste Management Plan;

1.2 Designation of Harbour Authority NPHC is authorised under the Newlyn Harbour Act to exercise harbour jurisdiction and powers in relation to the harbour areas therein defined. 1.3 Duties and Responsibilities The duties and responsibilities as they relate to the management of harbour marine safety and the Port Marine Safety Code are described below. 1.3.1 Newlyn Pier and Harbour Commissioners as the Harbour Authority

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NPHC are the Harbour Authority and its Commissioners the Duty Holder as defined by the Port Marine Safety Code. As the Harbour Authority, NPHC recognise that under the requirements of the Port Marine Safety Code, it is accountable for the discharge of its duties and powers as the statutory Harbour Authority. The Board has the responsibility for ensuring that the Harbour Authority’s duties and powers are met and discharged. Board members are collectively and individually responsible for the proper exercise of its legal duties as a Harbour Authority. It follows that the Board will have an appropriate understanding of the Safety Management System The Harbour Authority has a number of powers, duties and responsibilities, these include:

Duty to ensure an effective Safety Management System is in place as defined by the Port Marine Safety Code. This duty embraces:

Development and maintenance of its harbour areas to meet the

requirements of harbour users and safe operation of its harbour areas;

Development and implementation of appropriate policies, plans and

procedures;

Ensuring that risk assessments and reviews of the safety

management system are undertaken as required;

Duty to adopt appropriate powers as required for effective enforcement of its statutory duties (Harbour Byelaws & directions);

Responsibility for setting harbour dues at a level, which adequately funds the discharge of their duties;

Powers to appoint a Harbour Master;

Duty to provide marine services and facilities to meet their obligations as Harbour Authority.

1.3.2 Members of the Board of Commissioners Robert Clifford - Wing Robert Parsons M Collier MBE Kevin Bennetts Lucy Parsons Paul Corin Sam Winters David Stevens Jim McKenna CC The Board has powers to appoint a Chief Executive and Harbour Master to whom they may

properly entrust the operation of the harbour; but they cannot assign their accountability.

Board members may not abdicate accountability on the grounds that they do not have

particular skills. They retain strategic oversight and must ensure that powers are

discharged but not exceeded.

1.3.3 Operational Staff

The Chief Executive

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Responsible to the Board for the operational and financial control of the harbour. He will advise the Board on all matters related to its duties and powers. He will oversee the implementation of the Board’s policies and decisions and has overall executive responsibility for the safety of operations and staff.

1.3.3.1 Harbour Master

Responsible for the safety of navigation in the harbour and exercising the authority’s

operational powers with respect to the safety of all marine activities in the harbour and its

approaches. The Harbour Master’s responsibilities shall include but not be limited to:

Formulating strategic plans for the harbour.

Responsible for the day-to-day management of the Harbour.

The management of dredging and obtaining of the necessary permits.

Compliance with the PMSC and all Health and Safety legislation.

Pollution prevention and control.

Control and regulation of Hazardous Cargo, Dangerous Vessels and Wrecks

Emergency plans and emergency response.

Meeting the requirements of the Local Lighthouse Authority.

Carrying out routine safety inspections on marine operations and re-assessing risks

as appropriate

Reporting, investigating and recording all accidents, and ensuring that lessons learnt

are widely disseminated to appropriate persons and bodies to minimise the possibility

of reoccurrence

1.3.3.2 Deputy Harbour Master – Berthing Master, Responsible to the Harbour master

for:-

Responsible for the day-to-day management of the vessel movements and deputising

for the Harbour Master in his absence.

Enforcing the Health and Safety at Work act 1974

The management of the moorings and allocation of berths

The collection of harbour dues and fees from visiting leisure craft

Complying with safety systems and procedures as laid down

To record vessels in the harbour for appropriate billing

Responding to any other directives that are deemed necessary for the safe operation of

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the harbour

To direct all subordinate staff as necessary

1.3.3.3 Market Manager

To ensure the safe and clean operation of the Fish Market on a daily basis

To maintain all market equipment and infrastructure

To report all defects

Ensuring all market operations are operational in compliance with H&S Law, Food

Health.

To Collate the order of sale prior to the commencement of the daily fish market

To Direct Market staff as required

1.3.3.4 Night Watchmen

To deputise for the Harbour Master during the silent hours

To monitor harbour land and property overnight

To allocate berths to vessels

To collect visiting Yacht Dues

To record landings to both road transport and the market

1.3.3.5 Market Staff

To Clear market boxes on completion of the sale of Fish

To operate the box wash as required

To conduct maintenance as directed

Carry out boat patrols of Harbour Authorities area as required

1.3.3.6 Clerical Staff

To issue Permits to work as required

To ensure all PMSC SMS records are collected and filed

To monitor and respond to all VHF calls in the absence of HM/DHM/NW

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1.4 Consultation Policy (see SOP’S 4.8) The Port Marine Safety Code emphasises the importance of consultation with all

stakeholders. NPHC recognise that a stakeholder includes any individual, group or

organization that can affect, be affected by or perceive itself to be affected by the

organisation of NPHC and its strategies.

1.4.2 Consultation Process The Safety Management System has been developed through a process of risk assessment and consultation. 1.4.3 Relevant Stakeholders

Newlyn Pier and Harbour Commissioners Newlyn Harbour Advisory Committee CFPO Newlyn fisherman’s Forum RNLI Local Residents Newlyn Lights CEFAS EA MMO MCA Cornish Ice Harbour Employees

Local Community

Commercial Fishermen

Commercial vessel operators

Marine Clubs and Leisure users

RNLI

Maritime and Coastguard Agency

Local Authorities

Natural England

Environment Agency

Police

Cornwall Council 1.5 Designated Person The Port Marine Safety Code requires that each Harbour Authority appoint a Designated Person to oversee the Harbour Authority’s obligations in respect of the provision of an effective safety management system. The function of the designated person is to provide independent assurance directly to the duty holder that the safety management system is working effectively. The person or persons to whom this function is entrusted must have direct access to the highest level of the Authority.

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The Designated Person shall act as the external auditor and will audit the Safety Management System at least annually and his written reports will go directly to the board in order to fulfil a transparent and effective function. 1.6 Jurisdiction of Newlyn Pier and Harbour Commissioners NPHC has jurisdiction over the harbour areas shown below. Its authority is derived from the Newlyn Harbour Act 1884. The seaward limits of the harbour are shown on the diagram on page 15

1.7 Harbour Marine Operations Harbour marine operations within Newlyn Harbour are limited to fishing vessels and small commercial and leisure vessels. Harbour marine operations are those, which facilitate the safe use of the harbour by all vessels. This Safety Management System does not replace or duplicate any other legal or administrative requirement and it does not deal with matters that are regulated by the Health and Safety Executive. However it is intended that where possible this Safety Management System will dovetail with all health and safety, environmental, emergency and management systems in use. Harbour marine operations within these areas, to which this Safety Management System applies, are summarised below.

Vessels entering and leaving the harbour.

Vessels moving within the harbour.

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The operation of dredgers and other survey and support vessels.

Leisure activities involving vessels and other craft including personal water craft (PWC) and kite surfers.

The maintenance of life saving equipment

Maintenance of Harbour maritime infrastructure and equipment. 1.8 Health and Safety Policy Whilst the purpose of the Health and safety policy is to regulate work activities, the Marine Policy is focused on the safety of marine operations and it is intended that both it and the Health and Safety policy will work side by side. In order to obtain clarity and avoid duplication the SMS is included within NPHC’s H&S policy. NPHC will implement health and safety management systems which will ensure the assessment of risk and the effective planning, organisation, control, monitoring and review of the preventative and practicable measures necessary to eliminate or control risks. NPHC is committed to ensuring the safety of its employees and anyone else affected by its activities. All employees are expected to co-operate in the implementation of this health and safety

policy by:-

Acting in the course of their employment with due care for their own safety and that of others who may be affected by their acts or omissions in the work place.

Co-operating as far as is necessary to enable NPHC to perform any duty or to comply with any requirements as a result of any health and safety legislation which may be in force

Using correctly all work equipment and PPE provided by HHAL in accordance with the training and instructions they have received enable them to work safely

1.9 NPHC as a Competent Harbour Authority NPHC is a Competent Harbour Authority and does have a duty to provide pilotage services, which is assessed continually by way of an internal PMSC audit. It does not provide Vessel Traffic or Port Information Services. 1.10 The Legislative Framework of NPHC. The Newlyn Harbour Act 1908 and related national legislation provides the legal framework of the Harbour Authority. The Harbour Authority can make byelaws and can give legally binding directions. In addition to powers to make general byelaws, Newlyn Harbour Authority also has powers under the Dangerous Substances in Harbour Areas Regulations 1987, to make byelaws with respect to the control of dangerous substances.

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Byelaws and Directions are kept under review to ensure they remain fit for purpose in changing circumstances. Additional powers that may be required will be achieved through amendment of existing instruments or issue of new instruments as appropriate. By the same token, redundant or obsolete legal powers may be removed. A process of consultation is required for amendment and issue of new Byelaws, Special Directions may be made at any time. The requirements of these statutory instruments are defined by ongoing risk assessments undertaken as part of the safety management system. 1.11 Interface with Other Documents This Safety Management System interfaces with a number of other documents, in particular with safety management systems operated by numerous festival organisers and contractors engaged in works. Wherever possible this SMS will dovetail where harbour marine operations overlap and where Newlyn Harbour Authority has a responsibility. This Safety Management System also interfaces with Emergency Plans in particular:

Emergency Response Plans

Oil Spill Contingency Plan 1.12 Document Review and Control Procedures This Safety Management System, the associated Standard Operating Procedures and Standard Forms are controlled documents ensuring that the contents are accurate, current and valid and that the most recent information is available to the relevant personnel. The Safety Management System and its supporting policies and documentation will be reviewed every 5 years or when there is a major change in operations, whichever is the soonest. 1.13 Performance Monitoring: (see SOP’S section 2)

The performance of Marine Operations will be measured by a combination of both proactive

and reactive measures.

These measures are:

Proactive – Periodic Audits, Reviews, Safety Inspections, Safety Meetings

Reactive – Accident/Incident/Near Miss Reports, Accident/Incident Investigation, Informal

Reports and Observations

The performance of the Harbour will be measured by the Designated Person who will

formally audit the operation of the Safety Management System to ensure that the operating

procedures documented within the Safety Management System are functioning correctly.

From these audits the Harbour will evaluate performance and identify any lessons learnt and

improvements to be made to hardware and/or operational procedures.

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1.14 Audits:

A systematic audit and review process will be carried out to:

1. To determine if the Safety Management System meets the requirements of the Port

Marine Safety Code.

2. To monitor and measure the effectiveness of the Safety Management System.

3. To identify and implement ways of improving overall performance.

4. To confirm that Standard Operating Procedures are understood and are being carried out

correctly by those involved.

The Designated Person will conduct external audits at least annually and will present his

written findings to the Commissioners and the Harbour Master. An annual Management

review will be conducted by the Harbour Master.

As a minimum, the audits will examine:

The form and function of the Safety management System

Safety inspections

Internal Audits

External Audits

Accident/Incident investigations

Accident/Incident/Near miss reports

The effectiveness of previous corrective action

The assessment of the risks associated with marine operations

The results of the external independent audit will be reported to the Newlyn Pier and

Harbour Commissioners (NPHC).

1.15 Review:

The Safety Management System will be formally and comprehensively reviewed every three

years and updated and improved where necessary. The results of this review will be

published.

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2. Risk Management (see SOP’S section 1) 2.1 Risk Assessments All risks associated with Marine Operations are assessed in accordance with the

requirements of the Port Marine Safety Code and are recorded in the:

HAZARD AND RISK REGISTER (see section 6)

2.2 Accident, Incident and Defect reporting NPHC has in place an Accident and Incident reporting system. All accidents, incidents, hazardous occurrences, ship defects or notable events must be reported as described the Standard Operating Procedures. These reports are logged and thereafter followed up by appropriate personnel. Following an investigation, all remedial actions identified or recommended, including any requirements for additional training or amendments to the Safety Management System policies or procedures, will be kept under review and monitored. Only after all corrective actions are achieved can the incident reports be closed out. Reporting incidents is actively encouraged in order to meet the authorities’ objective of continuously improving safety. Accident analysis and the effectiveness of any precautions will form part of the audits of the Safety Management System. It is a requirement that relevant reports and guidelines published by the MAIB, MCA, MMO and HSE are circulated and disseminated both internally and externally to relevant stakeholders. Some accidents due to the nature or circumstances will require further statutory reports to external bodies or Government agencies. 2.3 Informal / Formal Briefings In order to encourage a culture of individual participation in safety issues, the custom of undertaking informal briefings (Tool box talks) before engaging in any operation is promoted. Depending on the frequency of operations, these talks may be daily, weekly or ad-hoc. Formal discussions on the Safety Management System and safety issues will be regularly organised and recorded. The Harbour Master has an “open door policy” and welcomes any member of staff or stakeholder to discuss with him issues of safety. The Designated Person is also available to discuss issues of safety that remain of concern.

3. Conservancy (see SOP’S section 3) 3.1 Introduction:

NPHC have a duty under the Port Marine Safety Code to:

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Conserve the harbour so that it is fit to use as a harbour and a duty of reasonable care to see that the harbour is in a fit condition for a vessel to use it; and to

Provide users with adequate information about conditions in the harbour. In order to meet these duties and responsibilities, NPHC has the following in place:

When affordable and if found to be appropriate a survey and maintenance dredging programme;

Inspection and maintenance programme for Aids to Navigation;

Maintenance of proper hydrographic and hydrological records;

Publication of information through Admiralty Charts and Notices to Mariners and Local Notices to Mariners;

There is a duty to conserve a harbour so that it is reasonably fit for use as a harbour and a

duty of reasonable care to see that a harbour is in a fit condition for a vessel to use.

All operational procedures are set out in the Standard Operating Procedures.

3.2 Survey and maintenance dredging programme The maintenance of both the charted depth within the harbour and the approaches is of paramount importance. The need for dredging must remain under permanent review and will be assessed by hydrographic surveys conducted no less than at five yearly intervals or as deemed required in accordance with the Hydrographic Code of Practice 3.3 Promulgation of Survey and Navigation Information:

The Harbour Master shall ensure that all relevant stakeholders are kept informed, as soon

as possible by using suitable warnings, of any changes in the hydrographic status of the

harbour or where changes within harbour limits may affect safe navigation.

In the first instance, these warnings may be broadcast over the appropriate VHF channel as

a Traffic Information Broadcast and subsequently by the issuing of a Local Notice to

Mariners.

Navigational information including (but not limited to) water depth, navigational hazards, harbour work, navigational lights and marks are published in a range of publications including Admiralty charts, relevant sailing directions and in Local Notices to Mariners. The UK Hydrographic Office is notified of any permanent or temporary change in navigational marks and hazards for appropriate publication. 3.4 Navigational warnings NPHC becomes aware of any navigational hazard that is not presented on marine charts or other published navigational information, it will, having verified any reports received, publish a suitable warning through issue of a Local Notice to Mariners. Such navigational warnings may include (but not be limited to):

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Adverse weather conditions;

Vessel movements;

Changes in charted water depths;

Damaged or malfunctioning Aids to Navigation;

New or amended Aids to Navigation;

Wrecks or abandoned vessels;

New or temporary exclusion areas;

Works in harbour areas; and

Miscellaneous safety warnings. If the navigational hazard is not of a temporary nature, changes to nautical charts and published information will be made if considered necessary by the UK Hydrographic Office

3.5 Wrecks and Salvage

NPHC has powers under Section 252 of the Merchant Shipping Act 1995 to mark or remove wreck or abandoned vessels, which in their opinion is, or is likely to become, an obstruction or danger to navigation. This power is exercised by use of the established risk assessment procedure with the aim of reducing the risk to ALARP. In the event of a vessel becoming a wreck the harbour authority will exercise their wreck marking and removal powers where a risk assessment indicates the wreck is likely to present an obstruction or a danger to navigation. 3.6 Regulating Harbour Works

Any works to be carried out within or near harbour limits are planned in consultation with the

Harbour Master to ensure navigational safety is not compromised.

4. Management of Navigation (see SOP’S section 4)

4.1 Introduction

There is a general right of navigation in tidal waters, subject to payment of dues. This right is

subject to the provisions of any laws regulating the operation of the harbour which impose

special restrictions on the otherwise general freedom of navigation. It follows that harbours

have the powers to regulate the entry and movement of ships within harbours to ensure

safety of navigation.

The harbour authority has adopted the following general principles in relation to the

management of marine operations:

As stated in NPHC’s Byelaws every user must obey as a condition of his or her right to use

the harbour. It has a duty to make proper use of powers to make byelaws, and to give

directions to regulate all vessel movements in their waters. These powers will be exercised

in support of the policies and procedures developed in the Safety Management System and

will be used to manage the navigation of vessels. NPHC will have clear policies on the

enforcement of directions and should monitor compliance. Its powers of direction will be

used to require the use of harbour passage plans in appropriate cases.

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The requirement for regulation of navigation has been identified through a process of ongoing risk assessment and consultation. Navigational control measures identified are implemented through a variety of mechanisms including byelaws, directions, Admiralty publications and Local Notices to Mariners. Specific navigational management measures in place may include:

Navigation lights and marks;

Byelaws;

Recommended navigation channels;

Harbour control;

Traffic warnings;

Special directions;

Harbour Passage Planning;

Restricting, zoning or prohibiting certain marine activities in defined areas at certain times.

The Harbour Master has the overall responsibility for the operational aspects of managing

navigation within the harbour limits and for exercising the authority’s powers with regard to

the safety of navigation.

All operational procedures are set out in the Standard Operating Procedures. These are

reviewed on an annual basis in consultation with all marine staff and harbour users where

appropriate

4.2 Enforcement

It is the policy of NPHC to enforce all legislation including byelaws and directions that applies

to the harbour. The instigation of prosecutions in serious or repeated breaches of the

legislation will be in accordance with the Code for Crown Prosecutors and in consultation

with the Police, MCA, Environment Agency and any other agencies with enforcement

powers. NPHC will approve and oversee the prosecution of offenders.

5. Aids to Navigation (see SOP’S section 3.1 - 3.2) 5.1 Trinity House As a General Lighthouse Authority under the Merchant Shipping Act 1995, Trinity House has the responsibility for general superintendence and management of all lighthouses, buoys or beacons. They have a duty to inspect all lighthouses, buoys, beacons and other Aids to Navigation belonging to or under the management of a Local Lighthouse Authority (LLA) and may give directions to a LLA. 5.2 Local Lighthouse Authority NPHC has the power and responsibility to install and maintain navigational marks and lights within its Harbour Authority area or on harbour land. NPHC as the LLA may not erect, remove or change any navigational mark or light without the consent of Trinity House. All approved installations or changes are notified to users and the UK Hydrographic Office through issue of a Notice to Mariners prior to any installation or change being made.

23

5.3 Inspection and maintenance All navigational marks and lights owned and maintained by NPHC are listed. These Aids to Navigation are established and maintained in accordance with the availability criteria laid down by the Trinity House. In order to meet these criteria, a rolling-programme of inspection and maintenance is undertaken. The Harbour Master maintains records of availability. In addition the record system PANAR

will be maintained and defects recorded using this system.

Availability of Navigational aids is typically 99% which exceeds IALA and Trinity house

availability criteria.

The frequecy and requirements for inspections are documented in the SOP’s

5.4 Review of Aids to Navigation Risk assessment and ongoing consultation have determined the requirement for Aids to Navigation in Newlyn Harbour. The provision of Aids to Navigation is reviewed at least every 5 years.

24

6. Hazard and Risk Register

6.1 The principal accident categories listed below are taken from Annexe B of the International Maritime Organisation document “Formal

Safety Assessment” (IMO MSC 69/INF.14 12.02.98). Section One: ‘Generic’ Maritime Accident Categories. Risk Assessments are

reviewed at the very least year or when an activity is undertaken. This file must be continually in use and updated. This page is

intentionally left blank for workings and notes:

25

6.2 Risk Estimator

Incident

No.

Nature of Incident Risk of

incidentoccurring within

theHarbour?

Risk of accident occurring

as a result Of NPHC

activities?


as a result Of other

activities?

Whether risk addressed in

other Safety plans?

1 Dredging √ √ RISK ASSESSMENT

2 Contact √ √ RISK ASSESSMENT

3 Collision √ √ RISK ASSESSMENT

4 Fire √ √ RISK ASSESSMENT

5 Grounding √ √ RISK ASSESSMENT

6 Stranding √ √ RISK ASSESSMENT

7 Explosion √ √ PHC EMERGENCY PLAN

8 Loss of Hull Integrity √ √ PHC EMERGENCY PLAN

9 Flooding √ √ PHCEMERGENCY PLAN

10 Maintenance Activities √ √ √ RISK ASSESSMENT

11 Hazardous

SubstanceAccidents

√ √ √ COSHH ASSESSMENTS

Incident

No.


as a result Of NPHC

activities?


as a result Of other

activities?

Whether risk addressed in

other Safety plans?

1 Dredging √ √ RISK ASSESSMENT

2 Contact √ √ RISK ASSESSMENT

3 Collision √ √ RISK ASSESSMENT

4 Fire √ √ RISK ASSESSMENT

5 Grounding √ √ RISK ASSESSMENT

6 Stranding √ √ RISK ASSESSMENT

7 Explosion √ √ PHC EMERGENCY PLAN

8 Loss of Hull Integrity √ √ PHC EMERGENCY PLAN

9 Flooding √ √ PHCEMERGENCY PLAN

10 Maintenance Activities √ √ √ RISK ASSESSMENT

11 Hazardous

SubstanceAccidents

√ √ √ COSHH ASSESSMENTS

26

6.3 Definitions and Table

Slight Harm (1) Moderate Harm(2) Extreme harm (3)

Person (Pe) Superficial injuries; cuts

and bruises

Minor fractures;

burns; concussion

Major fractures; multiple

injuries; fatal injuries

Asset (As)

Superficial hull damage;

no water ingress or

superficial equipment

damage

Vessel holed; ingress

of water or

Moderate equipment

damage

Major damage; loss of

vessel or equipment

Environment (En) Minor pollution <50 litres

of pollutant

Moderate

pollution<250 litres of

pollutant

Major pollution >250 litres of

pollutant

Port Use

(PO)

Incident dealt with

internally.

Minor

Inconvenience

Bad local publicity

Minor loss of revenue.

Some restrictions to

navigation.

Bad widespread publicity.

Prolonged restriction to

navigation.

Very Unlikely (1) Unlikely (2) Likely (3) Very Likely (4)

< 1% chance of being

experienced over 30

year period

Typically experienced

once every 10 years

Typically experienced

once every year

Typically experienced once

every month

27

ALARP - (1 - 4) High Risk - (6 ) Very High Risk - (8 - 12) RESULTING SEVERITY OF HARM (RS) RESULTING LIKELIHOOD (RL) RISK

FACTOR (R

Very Low Risk No action is required. Control Measures are adequate. Record and re-assess annually

Low Risk No additional controls are required. Consideration may be given to a more cost effective solution or improvement that imposes no

additional cost burden. Monitoring is required to ensure that the controls are maintained

Medium Risk Efforts should be made to reduce the risk, but the costs of prevention should be carefully measured and limited. Risk reduction

measures should be implemented within a defined time period. Where a moderate risk is associated with extremely harmful

consequences, further assessment may be necessary to establish more precisely the likelihood of harm as a basis for determining

the need for improved control measures.

High Risk The act should not take place until the risk has been reduced. Considerable resources may have to be allocated to reduce the

risk. Where the risk is extant urgent action should be taken

Very High

Risk

The act should not take place until the risk has been reduced. If it is not possible to reduce the risk, even with unlimited resources,

the evolution has to be prohibited.

Note: Very Low Risk, Low Risk and Medium Risk indicates that the risk has been managed to ALARP.

28

Local No: N01

DREDGING OPERATIONS Date assessd 12/01/16

Review date 11/01/17

ASSESSOR = R Parsons HSE RA

IMO No: 1

CHECKED = P M Haddock CMIOSH (DP)

HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL

CONTROLS

Collision Grounding Fire/Overloading/ Snagging Fuel pollution

Weather/tidal current

influence

Reduced navigable water

Reduced visibility

Mechanical failure Traffic concentration/ congestion

Poor seamanship

Stability

Dredging operators provide a method statement and RAs to NPHC prior to commencment of work

STCW qualifications for skippers/crew checked by NPHC LNTMs issued to stakeholders harbour users to advise of

dredging operations

Risk

Categories

X X X X Nil

RL 2 2 2 1

RS 2 2 1 1

Risk factor 4 4 3 2

Additional

Controls

Controls

implemented

Risk

Categories

RL

RS

Risk factor 3 4 3 2

ALARP yes yes yes yes

30

Local No: N02

DAMAGE TO

NAVIGATIONAL MARK Date assessd 13/01/16



IMO No: 2



CONTROLS

Collision Grounding Snagging

Weather/tidal current influence


Reduced visibility


Poor seamanship Nav Mark loses its mooring

STCW qualifications for skippers/crew checked by NPHC

Daily rounds of Navigational Marks conducted by NPHC

Risk

Categories

X X X X - To ensure local pilots are up to date. - To ensure position of Nav Marks correctly reported on PANAR website NPHC website to define approaches and Navigational mark position for visitors.

RL 1 1 3 2

RS 1 1 3 2

Risk factor 2 2 6 4

Controls

implemented

Risk

Categories x x x x

32

Local No: N03

VESSEL CONTACT WITH

QUAY / PONTOON Date assessd 13/01/16



IMO No: 2



CONTROLS

Collision Grounding Snagging Third party damage. Damage to quay Damage to ladder Damage to vessel Injury to crew Pollution


influence


Reduced visibility


Poor seamanship

Stability

Channel Markers to be maintained for safe clearance of navagable channel.

STCW qualifications for skippers/crew checked by NPHC Pontoons have been positioned clear of the navigable

channel. Pontoons are lit at night. Vessels are to approach the pontoons with caution and not

exceed the 5knt speed restriction. Vessels experiencing mechanical / steerage problems are to

contact the Harbour Master on VHF Ch 16 or by phone

Promulgation of Tide tables Vessels are to carry a sufficient number of fenders Vessels are not to be left in gear when moored to

the pontoon while transferring shell fish Byelaw 18

Risk

Categories

X X X X Nil

RL 2 2 2 1

RS 2 2 1 1

Risk factor 4 4 3 2

Controls

implemented

Risk

Categories

RL

RS

Risk factor

ALARP yes yes yes yes

34

Local No: N04

VESSEL PICKS UP

SEABED DEBRIS Date assessd 13/01/16



IMO No: 6



CONTROLS

Collision Grounding Snagging Third party damage. Damage to quay Damage to ladders Damage to vessel Injury to crew Pollution


influence


Reduced visibility


Poor seamanship

Stability

PMSC Conservancy to be maintained Bathymetric survey to be carried out every three

years Bilateral agreement to be maintained with UKHO Option to remove high risk offenders i.e the use of

tyres for fendering.

Risk

Categories

X X X X Nil

RL 2 2 2 2

RS 2 2 1 1

Risk factor 4 4 3 2

Controls

implemented

Risk

Categories

RL

RS

Risk factor

ALARP No No No No

36

Local No: N05

GROUNDING Date assessd 13/01/16



IMO No: 5



CONTROLS

Hull Breach Snagging Fuel Spill Third party Injury to crew Open Port duty Leisure craft Inexperience

Weather/tidal stream

Storm Surge Excessive sediment Poor consevancy Tide anticipation Falling Tide Spring Tides MCA controls wrt leisure craft , lack of qualifications.

PMSC Conservancy to be maintained Bathymetric survey to be carried out every three

years Bilateral agreement to be maintained with UKHO Entry guidace to be posted on the website Known high spots to be passed via LNTM

Risk

Categories

X X X X Nil

RL 1 3 1 3

RS 1 2 1 2

Risk factor 2 5 2 5

Controls

implemented

Risk

Categories

RL

RS

Risk factor

ALARP No No Yes No

38

Local No: N06

Collison between Vessels Date assessd 15/01/16



IMO No: 3



CONTROLS

Hull Breach Snagging Fuel Spill Third party Injury to crew Leisure craft Inexperience Recreational craft Small vessels Unlit vessels

Weather/tidal stream

Tide anticipation MCA controls wrt leisure craft , lack of qualifications.

Speed limit to be enforced Byelaws Vessel Movements to be placed onto website Limiting of recreational launches i.e jet skis and

canoes. Entry guidace to be posted on the website Near miss reports to be encouraged Incident trends to be monitored

Risk

Categories

X X X X Byelaws to be re pubished in support of speed limit.

RL 2 2 1 2

RS 3 2 1 2

Risk factor 5 4 2 4

Additional yes yes yes yes

Controls

implemented x x x x

Risk

Categories

RL 2 2 1 1

RS 2 2 1 1

Risk factor 4 4 2 2

ALARP No No Yes No

40

Local No: N07

Fire on Vessel in Harbour Date assessd 15/01/16



IMO No: 7



CONTROLS

Injury Smoke inhalation Toxic fumes Stability issues Grounding if loss of propulsion NUC

In correct procedures on board vessel All vessels to have own RA wrt to fire risk and prevention.

Despite open port duty HM or designated officer to grant permission prior to entry of vessel.

Vessel if granted permission to be berthed on South Pier only.

Salvage pump to be on hand to pump out flooded compartments if required.

If compartments flooded ensure the Skipper has drianed water down for stability security.

Ensure coastguard, Fire and ambulance called in support. Ensure priority is containment until Fire Brigade arrives. Assessment by Skipper in consultaion with HM as to

whether the vessel should come into harbour.

Risk

Categories

X X X X Fire rep to be drafted

RL 2 2 2 2

RS 2 2 3 2

Risk factor 4 4 5 4

Additional yes yes yes yes

Controls

implemented x x x x

Risk

Categories

RL 2 2 2 1

RS 2 2 3 1

Risk factor 4 4 2 2

ALARP Yes Yes Yes Yes

42

Local No: N08

STAFF OR

CONTRACTORS

WORKING ON QUAYSIDE Date assessd 15/01/16



IMO No: 10



CONTROLS

Drowning Loss or Injury Damage to Equipment.

Tripping Slipping Over extension

Contractors to have own RA and insurance Contractors to provide a method statement Any work to be carried out on the coping or immediately near

water lifejackets are to be worn. Personnel to work in pairs Tools to have lanyards Communications to be had via VHF / Mobile phone Weather conditions, Tide to be assessed prior to the

commencment of work

Risk

Categories

X X X X

RL 2 1 1 1

RS 3 1 1 1

Risk factor 5 2 2 2

Additional

Controls

implemented

Risk

Categories

RL

RS

Risk factor


44

Local No: N09

Fixed Pier Landing Crane Date assessd 15/01/16



IMO No: 10



CONTROLS

Loss or Injury Hydraulic Oil leak Damage to Harbour asset

Crane failure Strop Failure Wind speed

Annual checks and certification of crane to be carried out Strops to be load tested and obtain annual certification Crane operations not to be carried out in winds in excess of

15kts

Risk

Categories

X X X X

RL 1 2 1 1

RS 2 2 2 1

Risk factor 3 4 3 2

Additional

Controls

implemented

Risk

Categories

RL

RS

Risk factor


46

Local No: N010

Hazardous Material Date assessd 15/01/16



IMO No: 11



CONTROLS

Skin Defects Respitory issues Health Issues

Absorption inhalation ingestion

Full list of hazardous material to be held in SMS Vol 3 COSHH lockers and secure containers to be used to store

hazardous material Appropriate signage to be placed warning of the presence of

hazardous material Both hand wash and eye wash bottles to be available

Risk

Categories

X X

RL 2 2 - -

RS 3 3 - -

Risk factor 5 5 - -

Additional

Controls

implemented no no

Risk

Categories

RL

RS

Risk factor

ALARP No No

48

Local No: N011

Manual Handling Date assessd 29/01/16



IMO No: 10



CONTROLS

Ruptured discs Sprains Muscular injuries Trapped nerves Hernias Fractures Cuts and crush injuries

No Training Poor handling Incorrect equipment NO PPE

Training to be made available to all personnel PPE to be issued and signed for by employees Lifting aids to made available

Risk

Categories

X X

RL 2 2

RS 3 2-

Risk factor 5 - 4-

Additional

Controls

implemented no

Risk

Categories

RL

RS

Risk factor

ALARP No No

50

Local No: N012

Hot Work Date assessd 29/01/16



IMO No: 10



CONTROLS

Injury to Public Inhalation issues Fire Injury to Harbour Staff.

Poor practice No PPE No flash guard Lack of barriers

Only personnel qualified to conduct Hot work are to be permitted to do so.

Third party suppliers to obtain permit to work before commencing work

Welding sentries to be used if required

Risk

Categories

X X

RL 2 2

RS 3 2-

Risk factor 5 - 4-

Additional

Controls

implemented no

Risk

Categories

RL

RS

Risk factor

ALARP No No

52

Local No: N013

Slipway Operations Date assessd 29/01/16



IMO No: 10



CONTROLS

Death/Injury Crush injuries Drowning Decapitation Hearing Loss

Excessive movement Standing between vessel and sponson. Not wearing Life Jacket Cable breaks Noise of winch

Forecast to be obtained and understood before any operation Tidal stream to be assessed by HM or DHM Life Jackets to be worn by personnel on cradle Only authorised personnel to be allowed in enclosure whilst

the cradle and wiinch is operated Personnel to remain on cradle whilst in motion Winch operator to remain in door way whilst cradle in motion VHF comms to be held by all personnel involved in the

operation Appropriate signage to be placed in the cradle area so all are

aware of the risk and procedures

Risk

Categories

X X X X Strict tidyness regime will limit the issues and limit any risk. Signs to be bought asap

RL 2 2 2 2

RS 3 2 2 2-

Risk factor 5 4 4 4

Additional

Controls

implemented No Yes Yes Yes

Risk

Categories X

RL

RS

Risk factor

ALARP No Yes Yes Yes

54

Local No: N014

Box Washer Date assessd 21/01/16



IMO No: 10



CONTROLS

Skin Defects Injury Lifting issues

No PPE Being pulled through Manual handling poor

PPE to be issued and signed for by employees Training on Box wash to be given and associated hazards Manula handling training to be given

Risk

Categories

X X X X

RL 2 2 2 2

RS 2 2 2 2

Risk factor 4 4 4 4

Additional

Controls

implemented

Risk

Categories

RL

RS

Risk factor


56

Local No: N015

Harbour Boat Date assessd 21/01/16



IMO No: 10



CONTROLS

Drowning Hypothermia Injury

Falling overboard Unconcsious Lack of training

Lifejackets issued to all personnel Only ticketed qualified personnel allowed to coxswain the boat Training both in house and external to be given to all potential

helmsman.

Risk

Categories

X X X X

RL 2 2 2 2

RS 2 2 2 2

Risk factor 4 4 4 4

Additional

Controls

implemented

Risk

Categories

RL

RS

Risk factor


58

Local No: N016

HIAB Crane Ops Date assessd 21/01/16



IMO No: 10



CONTROLS

Damage to vessel Injury to staff Injury to public Damage to quay Damage to Harbour Property

Strops fail Vessel loses strops Vessel hits person Vessel hits quay Vessel hit property

Strops to be load tested and in date Correct training and experience to be had on establishing trim Only personnel involved in the lift to be in crane arcs

Risk

Categories

X X X X Strops to receive annual testing.

RL 2 2 2 2

RS 2 2 2 2

Risk factor 4 4 4 4

Additional

Controls

implemented x x x x

Risk

Categories

RL

RS

Risk factor X X X X


60

Local No: N017

Confined Spaces Date assessd 21/01/16



IMO No: 10



CONTROLS

Death

Lack of Ventilation Incorrect PPE

All work which is to be carried out which is within a confined space requires a permit to work for that activity.

Pernits to work only to be issued to the appropriate supplier with the relevant quakifications and equipment.

All suppliers to prove relevant liablity insurance

Risk

Categories

X X X X

RL 2 2 2 2

RS 2 2 2 2

Risk factor 4 4 4 4

Additional

Controls

implemented

Risk

Categories

RL

RS

Risk factor


62

Local No: N018

Refuelling Vessels Date assessd 21/01/16



IMO No: 11



CONTROLS

Fire Explosion Pollution Skin Issues Injury

Spillage Ignition Hose poorly manned Absorption Fuel in eyes

Delivery companies to have ADR certification Delivery Vehicles to has pressure test certificate All vehicles to be taxed and MOT compliant Each delivery company to provide details, insurance, RA All bowsers to have oil pollution equipment onboard.

Risk

Categories

X X X X Static delivey point would reduce the risk of spillage further

RL 2 2 2 2

RS 3 3 2 2

Risk factor 5 5 4 4

Additional

Controls

implemented

Risk

Categories

RL

RS

Risk factor


64

Local No: N019

Working at Height Date assessd 09/02/16



IMO No: 10



CONTROLS

Injury Death Damage

Insufficient PPE No Lanyards Falling Slipping

Third party supplier to show own RA and PPE before commencing work

Tools to be used with lanyards to avoid hitting personnel below Harness to be offered if not supplied Correct PPE Boots to be worn Spotter to be present. If working on vessels all transmitters are to be isolated in the

vicinity

Risk

Categories

X X X X Harbour Master to ensure forecast sufficient to reduce any furtehr risk

RL 2 1 2 2

RS 2 1 2 2

Risk factor 4 2 4 4

Additional X

Controls

implemented Yes

Risk

Categories x

RL 1

RS 1

Risk factor 2


66

Local No: N020

Waste/Hazardous Waste Date assessd 09/02/16



IMO No: 11



CONTROLS

Injury Death Damage Toxic Fumes

Insufficient PPE Inhalation Ingestion

MCA Port waste management plan to be endoresed Any working with waste , PPE to be worn Toxic waste not to be transferred within harbour confines.

Risk

Categories

X X X X Harour Policy not to have haz material transferred within Harbour limits. This to be reviewed on a demand basis subject to additional contraols being placed,

RL 2 2 2 2

RS 2 2 2 2

Risk factor 4 4 4 4

Additional X

Controls

implemented Yes

Risk

Categories x

RL 1

RS 1

Risk factor 2


68

7. MARINE SERVICES (see SOP’S section 4)

7.1 Introduction The support services provided by NPHC are at present limited to a Workboat, HIAB provision of navigational aids, moorings, waste / oil management, and oil spill response. 7.2 Tugs (Towage) There is no specified requirement for towage or tug assistance to be applied to any particular

vessel within Newlyn Harbour Limits. Should a customer require towage, suppliers can be sought

from the Harbour Master’s office.

7.3 Pilotage

At present NPHC does not offer a pilotage service.

7.4 Workboats

The Harbour Authority will ensure that any Work Boat used by the Harbour whether owned or hired complies with the Merchant Shipping (Small Work Boats & Pilot Boats) Regulations 1998 and the associated Safety of Small Workboats - A Code of Practice, and that they are fit for purpose for any use to which they are put. Staff will be trained and qualified to the appropriate RYA level for any craft operated by NPHC Workboat procedures are contained in the Standard Operating Procedures. 7.5 Moorings

There are a small number of moorings at the old harbour and on the pontoons which are all

allocated to both fishing and leisure. Boat owners requiring a mooring will be placed on a waiting

list.

Visiting craft will be directed to moor outside of fishing vessels or on the pontoons where space is

available and should contact the harbour office prior to entering the port via VHF channel 12.

7.6 Leisure Users Newlyn is predominatly a fishing port but there are a small number of leisure craft which do operate from the port. Waiting lists will be conrolled from the harbour office. 7.7 Waste management

NPHC has produced a comprehensive waste management plan that has been approved by the

MCA. The document will be reviewed every three years or sooner if circumstances change and

updated as required

69

7.8 Oil spill contingency plan

NPHC has poduced a comprehensive Oil Spill Contingency plan in consultation with the EA, MCA

and the MMO.

The document will be reviewed on a regular basis and updated as required.

7.9 Povision Of Navigational Aids

Navigable channels are marked by a well-maintained and modern system of navigation aids, the

characteristics and availability of which comply with internationally agreed guidelines. The routine

inspection and maintenance regime is set out in Standing Operating Procedures. Risk

assessments 023/10 – 028/10 refer

8. HARBOUR APPROACHES

8.1 Harbour Entrance

Depth of the channel prior to and through the entrance cannot be guaranteed and is subject to

change at any time, especially after gales.

Any evidence or history of dredging to the approaches or in the entrance to the harbour is not to be

construed as a guarantee of a channel that it has a particular depth.

8.2 Navigation on approach to Newlyn Harbour

The track to be followed is indicated by regularly inspected and maintained shore-based marks

and transits

8.3 Underkeel Clearance and Grounding

Under certain conditions the actual tide may be less than the predicted tide. All mariners have a

esponsibility to plan their voyage and maintain adequate underkeel clearance when on passage

particularly when transiting the harbour at low water. SOLAS Ch V refers.

8.4 Speed Restriction

All vessels operating within the harbour limits are to proceed at a safe speed and not exceed the

speed restriction of 5 knots. (NPHC Byelaw 7). There are no exemptions to this rule in force.

70

9. MARINE OPERATIONAL PROCEDURES / ACTIVITIES

9.1 Monthly Safety Reports The purpose of the report is to provide NPHC with a regular report on safety performance and to highlight any non- conformities The monthly safety report will include the following:

Inspection of Aids to Navigation Approaches and entrance to the harbour Inspection of quay side ladders and steps Inspection of quays, rings and bollards Inspection of life rings Slipway Inspection

The monthly report will include any of the following Incidents or Emergencies should they occur: Collision / Contact Fire / explosion Vessel grounding Loss of vessel stability, hull integrity Pollution / environmental incidents

Dangerous Occurrences and Near Misses Reportable Accidents

Defects affecting marine safety The monthly safety report will be compiled by the Health and Safety Consultant and submitted to the Harbour Master prior to the NPHC Board meetings The inspection procedures are documented in Standing Operating Procedures section 4.13-17 9.2 Permit to Work System To ensure that hazardous work is carried out in a way which manages any risk to ALARP and meets appropriate safety standards and performance criteria (including any statutory legislation). The harbour Authority will operate a permit to work system. It will require:-

A clear understanding and identification of the particular hazards and the risk control measures that are required

Designation of responsibility for verifying that all required risk control measures are in place and that no abnormal conditions exist which would invalidate the risk assessment.

Designation of authority to authorise permits to work.

Works covered by the Permit to Work System are akin to ‘standardised’ risk assessments

and a similar approach is required. In particular it should be verified that the particular

conditions of the work are consistent with that for which the permit was intended: any

deviation should require a full risk assessment to be carried out.

71

Works covered by the Permit to Work system include:

Diving operations in the Harbour

Entry into Enclosed Spaces (North quay)

Working Aloft

Craning of vessels by mobile crane / HIAB

Working on the Slip

Hot Work

Drone Flying

Working at height on harbour property The procedure for the issue of a permit to work is documented in SOP’s

9.3 Bunkering

There are fuelling facilities available at Newlyn, all fuelling operations are conduted from a Tanker

or portable containers. To ensue that the possibility of a spill is reduced to ALARP the procedure

for refulling operations is documented in SOP’s.

9.4 Anchorages

There are no designated anchorages within harbour limits.

9.5 Vessels with Deficencies

The procedure for reporting vessels with deficencies that could effect the safety of the vessel or

the environment is documented in SOP’s

9.6 Regulation of vessel movements with the limits of Newlyn Harbour.

Newlyn Harbour Byelaws must be complied with at all times. Copies of all byelaws are

available from the Harbour Masters Office and are published on the website.

The master of a vessel is expected to follow any instructions or guidance provided by

the harbour staff provided it is safe to do so.

In restricted visibility vessels are to comply with the international COLREGS

Masters of all vessels are expected to prevent pollution of harbour areas and to report

any pollution incidents or signs of pollution to the Harbour Master or his Deputy who will

investigate and take the appropriate action in accordance with the oil spill contingency

plan.

Masters of all vessels are expected to have due regard for other vessels manoeuvring in

the harbour and ensure compliance with international COLREGS which apply to all

vessels navigating within harbour limits. An all-round lookout is to be maintained.

Masters of all vessels are expected to ensure vessels are moored properly with

consideration to the tidal range and the forecasted weather conditions.

Any vessel involved in an incident or witness an incident or near miss situation within the

harbour is to report the incident to the Harbour Master or one of his representatives who

72

will log and report incident. The procedure for incident reporting is documented in

SOP’s, a copy of the incident report form can be downloaded from

www.newlynharbour.com

9.7 Emergency Preparedness and Response

The Port Marine Safety Code states that the Safety Management System should include

preparations for emergencies and that these should be identified as far as practicable from the

formal risk assessment. It also states that these should be published and exercised.

NPHC has established emergency response plans and procedures to address specific marine

emergency incidents.

Training exercises and drills will be programmed on a regular basis to familiarise and update staff

on these emergency procedures and to exercise individual response actions and communication

structures. Appropriate staff training and emergency exercise records are maintained.

9.8 The Environment

The port of Newlyn is situated on the Western side of Mounts Bay and is protected from the

prevailing wind. Easterly winds are problematic and mariners should be made away for approach

or for the mooring of their vessels. If any harbour user has any concerns they should direct

their.query to the Harbour Master’s office.

9.9 Training NPHC maintains training records for all employees. Training will generally be in line with National Vocational Standards for harbour personnel or where relevant local training. A review of training needs are carried out annually with the staff appraisal process or at other times if new training requirements or opportunities are identified.

http://www.newlynharbour.com/

73

9.10 NPHC Training Requirement

Name Position

ST

CW

95*

HM

Ce

rt*

Oil P

ollu

tion

4P

VH

F S

ho

rt Ra

ng

e

Iosh

Ma

na

ge

r

Iosh

Em

plo

ye

e

Oil P

ollu

tion

1P

Ma

nu

al H

an

dlin

g

Fo

rk L

ift

Fo

od

Hy

gie

ne

RY

A P

ow

er B

oat

Po

rt Se

cu

rity

AA

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Rob Parsons Harbour Master

Paul Oliver Deputy Harbour Master

David Osborne Night Watchman

David Hall Night Watchman

Lionel Washer Market Manager

Stephen Tucker Market Staff

David Bates Market Staff

Laurence O'Neill Market Staff

Royden Paynter Night Watchman

Emma Sanson Finance

Anne Bambrick Administration

Elaine Baker Commission Admin

Key: Yes No Pending Not Required * Or Equivalent

74

10. LIST OF CONTACT NUMBERS

Maritime And Coastguard Agency

Emergency : 999

Central Control : 01326317575

Oil spill

OSRL :

Police

Emergency : 999

Central Switchboard : 08705 777 444

Police Station : 01736

Fire Service

Emergency : 999

Fire service and emergency planning : 01872 323761

Ambulance Services

Emergency : 999

Central Control : 01884 258974

Health and Safety Executive

Plymouth Office : 01752 668481

Environment Agency Emergency :0800 807060

Cornwall Council : 01872 322000

RIDDOR reporting Centre : 0845 300 9923