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HOUSTON HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING

AUGUST 25, 2020

PURSUANT TO THE MARCH 16, 2020 NOTICE ISSUED BY THE OFFICE OF

THE TEXAS ATTORNEY GENERAL AND IN ACCORDANCE WITH

APPLICABLE PORTIONS OF THE TEXAS OPEN MEETING ACT, THIS

MEETING IS BEING HELD VIA TELEPHONE CONFERENCE

US Toll-free 1-888-475-4499; Local Number 1-346-248-7799; Meeting ID: 843 1446 7013

Transforming Lives & Communities

BOARD OF COMMISSIONERS MEETING

Tuesday, August 25, 2020

TABLE OF CONTENTS

AGENDA 3

July 21, 2020 BOARD MEETING MINUTES 5

COMMENTS AND RESPONSES

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NEW BUSINESS

Resolution No. 3182

Deliberation and/or action to enter into a contract with Carahsoft on behalf of TALX/Equifax Verification Services (Work Number) for employment and income verification

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Resolution No. 3183

Consideration and/or action to authorize the Interim President & CEO to negotiate and execute a contract for Development Consultant services at Allen Parkway Village (APV) and Historic Oaks of Allen Parkway Village (HOAPV)

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Resolution No. 3184

Consideration and/or action to authorize the Interim President & CEO to execute a contract with Environmental & Construction Service (ERC), to provide a turn-key Heating Ventilation Air Conditioning (HVAC) solution at Ewing Apartments

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Resolution No. 3185

Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the development of Coop Summer Street located on or about 3275 Summer Street Houston, TX 77002

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Resolution No. 3186

Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the acquisition of The Life at West Park located at 14100 Rio Bonito Rd, Houston Texas 77083

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2640 Fountain View Drive, Houston, Texas 77057 | Phone 713.260.0500 | Mark Thiele, Interim President & CEO

Board of Commissioners: LaRence Snowden, Chair | Kristy Kirkendoll | Dr. Max A. Miller, Jr.|Guillermo “Will” Hernandez| Stephanie A.G. Ballard|Andrea Hilliard Cooksey|Kris Thomas

Resolution No. 3187

Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the development of Smart Living at West 12th located on or about 3530 West 12th Street, Houston, TX 77008

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Resolution No. 3188

Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the development of Warehouse District Street located on or about 813 McKee Street, 850 McKee Street, 1702 Nance Street, & 902 Hardy Street

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Resolution No. 3189

Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the development of Waterworks Highline located on or about 604 West 20th Street, Houston, TX 77008

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Resolution No. 3190

Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the acquisition of 36Sixty located on or about 3660 Richmond Ave, Houston TX, 77046

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BOARD REPORT 40

FINANCE REPORT 55

HHA CALENDAR OF EVENTS 57

AGEN D A

AGENDA I. Call to Order

II. Roll Call

III. Approval of the July 21, 2020 Houston Housing Authority Board Meeting Minutes

IV. Interim President’s Report

V. Public Comments (To Make Comments during the Public Comments Section - Push *9 to raise hand for your question/comment)

VI. New Business

a. Deliberation and/or action to enter into a contract with Carahsoft on behalf of TALX/Equifax Verification Services (Work Number) for employment and income verification (Resolution No. 3182)

b. Consideration and/or action to authorize the Interim President & CEO to negotiate and execute a contract for Development Consultant services at Allen Parkway Village (APV) and Historic Oaks of Allen Parkway Village (HOAPV) (Resolution No. 3183)

c. Consideration and/or action to authorize the Interim President & CEO to execute a contract with Environmental & Construction Service (ERC), to provide a turn-key Heating Ventilation Air Conditioning (HVAC) solution at Ewing Apartments (Resolution No. 3184)

d. Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the development of Coop Summer Street located on or about 3275 Summer Street Houston, TX 77002 (Resolution No. 3185)

e. Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the

acquisition of The Life at West Park located at 14100 Rio Bonito Rd, Houston Texas 77083 (Resolution No. 3186) f. Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the

development of Smart Living at West 12th located on or about 3530 West 12th Street, Houston, TX 77008 (Resolution No. 3187)

BOARD OF COMMISSIONERS’ MEETING

TUESDAY, AUGUST 25, 2020 AT 3:00 P.M.

PURSUANT TO THE MARCH 16, 2020 NOTICE ISSUED BY THE OFFICE OF

THE TEXAS ATTORNEY GENERAL AND IN ACCORDANCE WITH

APPLICABLE PORTIONS OF THE TEXAS OPEN MEETING ACT, THIS

MEETING IS BEING HELD VIA TELEPHONE CONFERENCE

US Toll-free 1-888-475-4499; Local Number 1-346-248-7799; Meeting ID: 843 1446 7013

2640 Fountain View Drive, Houston, Texas 77057 | Phone 713.260.0500 | Mark Thiele, Interim President & CEO

Board of Commissioners: LaRence Snowden, Chair | Kristy Kirkendoll | Dr. Max A. Miller, Jr.|Guillermo “Will” Hernandez| Stephanie A.G. Ballard|Andrea Hilliard Cooksey|Kris Thomas

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g. Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the development of Warehouse District Street located on or about 813 McKee Street, 850 McKee Street, 1702 Nance Street, & 902 Hardy Street (Resolution No. 3188)

h. Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the development of Waterworks Highline located on or about 604 West 20th Street, Houston, TX 77008 (Resolution No. 3189)

i. Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the acquisition of 36Sixty located on or about 3660 Richmond Ave, Houston TX, 77046 (Resolution No. 3190)

VII. Executive Session Convene an Executive Session to discuss:

a. Personnel matters in accordance with Section 551.074 of the Texas Government Code b. Legal issues in accordance with Section 551.071 of the Texas Government Code c. Real estate matters in accordance with Section 551.072 of the Texas Government Code

VIII. Reconvene Public Session

IX. Adjournment

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2640 Fountain View Drive ■ Houston, Texas 77057 ■ 713.260.0500 P ■ 713.260.0547 TTY ■ www.housingforhouston.com

MINUTES OF THE HOUSTON HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING

TUESDAY, JULY 21, 2020

A Meeting of the Board of Commissioners (“Board”) of the Houston Housing Authority (“HHA”) was held on Tuesday, July 21, 2020, via telephone conference pursuant to the March 16, 2020 Notice issued by the Office of the Texas Attorney General and in accordance with the applicable portions of the Texas Open Meetings Act. The U.S. toll-free number was 1-888-475-4499, the local number was 1-346-248-7799 and the meeting identification number was 881 0971 7537. Chair Snowden called the meeting to order at 3:00 p.m. Secretary Thiele called the roll and Chair Snowden declared a quorum present. Chair Snowden offered the use of an interpreter or translator to anyone on the telephone conference.

Present: LaRence Snowden, Chair

Kristy Kirkendoll, Vice Chair Dr. Max A. Miller, Jr., Commissioner Kris Thomas, Commissioner Andrea Hilliard Cooksey, Commissioner Stephanie A.G. Ballard, Commissioner Mark Thiele, Secretary

Absent: Guillermo “Will” Hernandez, Commissioner APPROVAL OF MINUTES Chair Snowden called for discussion or approval of the June 16, 2020, Board of Commissioners meeting minutes. Having none, Chair Snowden asked for a motion to adopt the June 16, 2020 Board of Commissioner meeting minutes. Commissioner Thomas moved to adopt the June 16, 2020, Board of Commissioners meeting minutes. Commissioner Cooksey seconded the motion. The minutes passed unanimously.

INTERIM PRESIDENT’S REPORT Secretary Thiele stated HHA continues to keep the COVID-19 pandemic a priority. We have seen rising cases at our properties and amongst our staff. So, we as all Houstonians and Harris County residents need to remain vigilant. The Central Office remains closed to the public while we continue to do outstanding work remotely. HHA has done additional deep cleaning at the Central Office during the first week of July and additional cleaning of all the offices at our properties. In addition to that work, he thanks Congresswoman Sheila Jackson Lee and Dr. Carolyn Evans-Shabazz for an outstanding food distribution event at Cuney Homes. He also thanks Senator Boris Miles and the Texas Department of Emergency Management (TDEM) for COVID-19 testing last week at Cuney Homes. On a national scene, the U.S. House of Representatives (House) in May 2020 passed its next round of COVID-19 relief, the $3 trillion HEROS Bill, and among the things included, $100 billion for Emergency Solutions Grant, $75 billion for mortgage relief, an $1 billion voucher program, COVID- 19 Program, an extension of the existing eviction moratorium. The U. S. Senate (Senate) leaders have indicated that this Bill is dead on arrival and that they are putting together an alternative

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supplemental funding package. We encourage our elected representatives to act strongly, boldly, and quickly as millions of Americans are counting on this. Secretary Thiele shared in terms of the additional work, the HHA has done over 1,000 virtual inspections, over 25,000 wellness calls, over 29,000 meals provided by our outstanding partners, Zoe’s Kitchen, the YMCA and Houston Food Bank. During July, HHA was able to close on HRI and Victory Place, our first Rental Assistance Demonstration (RAD) transaction, in addition to moving forward on other affordable housing options. Secretary Thiele concluded the HHA is doing outstanding work on the behalf of its residents and he is thankful for this opportunity to present and submit his report to the Chairman and the Commissioners. Chair Snowden thanked Secretary Thiele for his report and asked that he follow up with staff and commend them for the work that is being done and continuing to get done even during this time of COVID-19. He thinks the attention that HHA places and will continue to place on residents is important as well as the numbers and information gathered on those individuals that are impacted with COVID-19. He indicated the gathering of that data by the property managers is very good and so, we need to continue to push to our residents, the idea of testing. He knows that there was a testing site hosted by Senator Boris Miles and TDEM, but he thinks we should follow up to see if there are other opportunities for some of our other sites. Chair Snowden remarked that the food giveaway event with Congresswoman Jackson Lee and Dr. Evans-Shabazz was a very good outing with another organization that was very helpful with providing individuals some resources. Chair Snowden said he appreciates all the work that HHA is doing in this time of COVID-19, even against inequities that we are facing with individuals. Chair Snowden stated during this time, he would like to give a couple of “shout-outs” and make a few other comments. First, he wants to congratulate Commissioner Max Miller who has been appointed as one of the forty-five members of the Mayors’ Police Reform Task Force. During this time, he thinks it’s important to note that so kudos to Commissioner Miller. Chair Snowden said he knows Commissioner Miller will bring some great work and information from the community push, especially on the need for police reform. And being at the table, he hopes that Commissioner Miller will continue to think about the work of the housing authority, our properties and the many developments that we are putting in place as we continue to fight the fight of affordable housing. Lastly, Chair Snowden remarked on a sad note, he knows that Commissioner Andrea Cooksey has had a death in her family and he has had a couple of deaths in his family that was COVID-19 related. But he is sure that we all have had friends, relatives and others close to us who have been impacted by COVID- 19. So, he is sending condolences to all of the individuals on staff who have been impacted during this pandemic. Chair Snowden stated to those individuals out there in the public listening, thank you for joining the meeting today to be a part of the business of the Houston Housing Authority. He will now segue into Public Comments. PUBLIC COMMENTS Chair Snowden stated if an individual would like to make public comments at this time to press *9 to raise your hand for your question or comment. Speakers will be allowed three (3) minutes for public comments. Speakers will only be allowed to speak once. He will inform you when your three minutes have expired. The Board will generally not provide responses to the comments or answer any questions. However, HHA residents making comments are encouraged to clearly state their name and the property where you reside. Someone from our staff or the property management company will reach out to you directly regarding any issue or concern you may have. Nadia Shafiq stated she grew up in Houston and she is in support of affordable housing. Houston is up against its worst affordable housing crisis in the country. Homelessness, food, housing and security disproportionately affects black and brown people through historical race-based barriers like redlining and black-owned generational wealth. We have all of these arguments against affordable housing that are racially coded or if not, just explicitly racist. There is no evidence to support the claim that crime rates will soar with more affordable housing, but there is evidence that mixed-income

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communities actually decrease crime rates. Houston is the most diverse city in America and every neighborhood in this city should reflect that. Thank you. Chair Snowden asked if there are any other callers to make public comments. Secretary Thiele indicated that there are not. Chair Snowden thanked the individual who joined the call to make public comments. He stated he will now move forth with New Business. NEW BUSINESS Resolution No. 3176 – Deliberation and/or action to authorize the negotiation and execution of a contract with Forrest Industrial Group to furnish and install natural gas furnaces and thermostats at Cuney Homes Apartments Secretary Thiele stated Resolution No. 3176 will be presented by Cody Roskelley, HHA’s VP of Real Estate and Investment Department. Cody Roskelley, of HHA, stated the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute and make necessary changes and corrections to a contract with Forrest Industrial Group, LLC to furnish and install natural gas furnaces and thermostats at Cuney Homes Apartments in the amount not to exceed $570,606.55. Staff recommends the Board adopts this resolution. Chair Snowden stated that the Board has heard the resolution and recommendation from staff. Chair Snowden asked for a motion to approve Resolution No. 3176. Commissioner Thomas moved to approve Resolution No. 3176. Commissioner Ballard seconded the motion. Chair Snowden asked if there is any discussion or objection to Resolution No. 3176. Having none, Resolution No. 3176 passed unanimously and is adopted. Resolution No. 3177 – Deliberation and/or action to authorize the Interim President & CEO to Write-off vacant tenant accounts for the Period of April 1, 2020 to June 30, 2020 Secretary Thiele stated Resolution No. 3177 will be presented by Sandra Sims, HHA’s Asset Compliance Officer. Sandra Sims, of HHA, stated Resolution No. 3177 recommends that the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to write off vacated tenant accounts in the amount of $42,653.63 and make the necessary changes and corrections pursuant to the memorandum dated June 30, 2020 from George Griffin III, Vice President of Housing Operations to Mark Thiele, Interim President & CEO. Staff recommends the Board adopts this resolution. Chair Snowden stated that the Board has heard the resolution and recommendation from staff. Chair Snowden asked for a motion to approve Resolution No. 3177. Commissioner Ballard moved to approve Resolution No. 3177. Commissioner Cooksey seconded the motion. Chair Snowden asked if there is any discussion or objection to Resolution No. 3177. Having none, Resolution No. 3177 passed unanimously and is adopted. Resolution No. 3178 – Discussion and/or action to increase the contract amount with EdOpp Solutions, LLC for Management Training and Development Services Secretary Thiele stated Robin Walls, HHA’s VP of Housing Choice Voucher (HCV) Programs, will present Resolution No. 3178.

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Robin Walls, of HHA, stated Resolution No. 3178 requests that the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to take all necessary actions to negotiate, execute and make necessary changes and corrections to increase the contract amount to $150,000 with EdOpp Solutions, LLC for Management and Training Development Services. Ms. Walls stated as we have moved to remote access to remote work during our response to the current pandemic, we have found it necessary to increase the amount of professional development training for our staff. Including the challenges with respect to working virtually, that training has been on-going since May. We also have on-going training with respect to customer service as well as our supervisory framework. Accordingly, she recommends that the Board considers this resolution. Chair Snowden stated that the Board has heard the resolution and recommendation from staff. Chair Snowden asked for a motion to approve Resolution No. 3178. Vice Chair Kirkendoll moved to approve Resolution No. 3178. Commissioner Ballard seconded the motion. Chair Snowden asked if there is any further discussion or objection to Resolution No. 3178. Having none, Resolution No. 3178 passed unanimously and is adopted. Resolution No. 3179 – Deliberation and/or action to authorize the negotiation and execution of a contract with Carahsoft Technology Corporation for Software Licenses and Services Secretary Thiele stated Roy Spivey, HHA’s Director of IT, will present Resolution No. 3179. Roy Spivey, of HHA, stated Resolution No. 3179 asked the Board of Commissioners to authorize the Interim President & CEO to take all necessary actions to negotiate, execute and make necessary changes and corrections to a contract with Carahsoft Technology Corporation for Software Licenses and Services in an amount not to exceed $199,840.06 for one (1) year. Mr. Spivey indicated this essentially lets us use DocuSign to remotely have documents signed and legally binding. Staff recommends the Board adopts this resolution. Chair Snowden stated that the Board has heard the resolution and recommendation from staff. Chair Snowden asked for a motion to approve Resolution No. 3179. Commissioner Ballard moved to approve Resolution No. 3179. Vice Chair Kirkendoll seconded the motion. Chair Snowden asked if there is any further discussion or objection to Resolution No. 3179. Having none, Resolution No. 3179 passed unanimously and is adopted. Resolution No. 3180 – Discussion and/or action to approve an increase to the contract amount with Etched Communication for public relations services Secretary Thiele stated Donna Dixon, HHA’s Special Assistant to the President & CEO, will present Resolution No. 3180. Donna Dixon, of HHA, stated Resolution No. 3180 authorizes the Interim President & CEO to take all necessary actions to negotiate, execute and make necessary changes and corrections to increase the contract amount to $300,000 for Etched Communication for public relations services. Staff recommends the Board adopts this resolution. Chair Snowden stated that the Board has heard the resolution and recommendation from staff. Chair Snowden asked for a motion to approve Resolution No. 3180. Vice Chair Kirkendoll moved to approve Resolution No. 3180. Commissioner Ballard seconded the motion. Chair Snowden asked if there is any further discussion or objection to Resolution No. 3180. Having none, Resolution No. 3180 passed unanimously and is adopted.

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Resolution No. 3181 – Consideration and/or action to purchase computers and software licenses from Dell Marketing, L.P. Secretary Thiele stated Roy Spivey, HHA’s Director of IT, will present Resolution No. 3181. Mr. Spivey stated Resolution No. 3181 asked the Board of Commissioners to authorize the Interim President & CEO to take all necessary actions to negotiate, execute a contract and make necessary changes and corrections with Dell Marketing, L.P. for the purchase of computer hardware and software licenses in an amount not to exceed $200,000. HHA typically spends under $100,000 a year, but due to the COVID-19 pandemic, we have had to accelerated spending, so we asked that the limit be raised to $200,000. Staff recommends the Board adopts this resolution. Chair Snowden stated that the Board has heard the resolution and recommendation from staff. Chair Snowden asked for a motion to approve Resolution No. 3181. Commissioner Miller moved to approve Resolution No. 3181. Vice Chair Kirkendoll seconded the motion. Chair Snowden asked if there is any further discussion or objection to Resolution No. 3181. Having none, Resolution No. 3181 passed unanimously and is adopted. Chair Snowden stated this concludes New Business and he will move forth with Executive Session. The Commissioners have been provided the telephone conference number to dial into Executive Session. However, the Board meeting telephone conference line will remain open and the Commissioners will return to this line after Execution Session. EXECUTIVE SESSION Chair Snowden suspended the Public Session on July 21, 2020, at 3:23 p.m. to convene into Executive Session to discuss personnel, legal and real estate issues in accordance with Sections 551.074, 551.071 and 551.072 respectively, of the Texas Government Code. PUBLIC SESSION RECONVENED Chair Snowden reconvened Public Session at 3:55 p.m. After roll call again, Chair Snowden declared a quorum was still present. ADJOURNMENT

Chair Snowden asked for a motion to adjourn the meeting. Commissioner Miller moved to adjourn. Commissioner Cooksey seconded. The meeting adjourned at 3:56 p.m.

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2640 Fountain View Drive ■ Houston, Texas 77057 ■ 713.260.0500 P ■ 713.260.0547 TTY ■ www.housingforhouston.com

A Fair Housing and Equal Employment Opportunity Agency. For assistance: Individuals with disabilities may contact the 504/ADA Administrator at 713-260-0353, TTY 713-260-0547 or [email protected]

RESPONSES TO COMMENTS RECEIVED AT THE TUESDAY, JULY 21, 2020

BOARD OF COMMISSIONER MEETING

A Meeting of the Board of Commissioners (“Board”) of the Houston Housing Authority (“HHA”) was held on Tuesday, July 21, 2020, via telephone conference pursuant to the March 16, 2020 Notice issued by the Office of the Texas Attorney General and in accordance with the applicable portions of the Texas Open Meetings Act. The Board received comments during the public comment period; HHA’s responses to each comment are detailed below: C = Comments Received R= HHA Response

PUBLIC COMMENTS Public comments are outlined in the July 21, 2020, HHA Board of Commissioners’ meeting minutes.

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Resolution No. 3182


REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item

Deliberation and/or action to enter into a contract with Carahsoft on behalf of TALX/Equifax Verification Services (Work Number) for employment and income verification

2. Date of Board Meeting: August 25, 2020 3. Proposed Board Resolution:

Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to take all necessary actions to negotiate, execute and make necessary changes and corrections to a contact with Carahsoft on behalf of TALX/Equifax Verification Services (Work Number) in an amount not to exceed $1,450,000 (one million, four hundred fifty thousand dollars) for five (5) years, pursuant to the memorandum dated August 3, 2020 from Robin Walls, Vice President of Housing Choice Voucher Program to Mark Thiele, Interim President and CEO.

4. Department Head Approval Signature Date: 5. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes No Source Account # VP of FO Approval Signature Date: 6. Approval of President & CEO Signature Date:

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Resolution No. 3182


MEMORANDUM

TO: MARK THIELE, INTERIM PRESIDENT & CEO

FROM: ROBIN WALLS, VICE PRESIDENT OF HOUSING CHOICE VOUCHER PROGRAM

SUBJECT: DELIBERATION AND/OR ACTION TO ENTER INTO A CONTRACT WITH CARAHSOFT ON BEHALF OF TALX/EQUIFAX VERIFICATION SERVICES (WORK NUMBER) FOR EMPLOYMENT AND INCOME VERIFICATION

DATE: AUGUST 3, 2020

That the Houston Housing Authority Board of Commissioners authorizes the President & CEO to negotiate and execute a contract and make any necessary corrections and changes with Carahsoft on behalf of TALX/Equifax Verification Services (Work Number) for HHA properties.

BACKGROUND

On January 22, 2019, HHA’s Board of Commissioners per Board Resolution 3114 authorized the President & CEO to enter into a contract and make any necessary corrections and changes with Carahsoft on behalf of TALX/Equifax for Income/Employment Verification Services pursuant to the memorandum dated January 9, 2019 from Mark Thiele, Senior Vice President to Tory Gunsolley, President and CEO. As indicated in the Board Resolution 3114, the proposed contract required that HHA make a minimum annual commitment of $81,375 based on a proposed fee increase to $10.85 for every transaction up to 7,500, and $11.10 thereafter. This translates to a minimum of 7,500 searches/inquiries, an amount that will be met based on current trend analysis. HHA was notified, that in spite of the fact that HHA currently has an existing contract, there will be a price increase, or services will be terminated. Consequently, Exhibit A represents a good faith by HHA to negotiate a new five (5) year price plan. A new contract is needed because according to the HUD Procurement Manual, contracts shall not exceed a period of five years including options for renewal or extensions. HHA has historically utilized The Work Number, an online employment and income verification service, to provide income information for applicants and participants. Certain employers, primarily large “Fortune 500” companies, particularly those in the retail and service sectors, do not provide direct employment verifications, but rather outsource the work to a third party. The Work Number, a subsidiary of the TALX/Equifax Credit Reporting Bureau, is the largest of the providers of this type of service and is used by many Housing Authorities across the country.

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Resolution No. 3182

The Work Number is considered a Level 5 Income/Employment verification by HUD. Level 5 verifications are preferred when determining income and are considered to be the highest-level verification outside of HUD’s Enterprise Income Verification System. HUD specifically references the service in PIH Notice 2010-19 and its successor notices: “Upfront Income Verification (UIV) (Level 6/5): The verification of income before or during a family reexamination, through an independent source that systematically and uniformly maintains income information in computerized form for a number of individuals. It should be noted that the EIV system is available to all PHAs as a UIV technique. PHAs are encouraged to continue using other non-HUD UIV tools, such as The Work Number (an automated verification system) and state government databases, to validate tenant-reported income.” Examples of employers represented by The Work Number include: Home Depot, Target, Walmart, and Memorial Herman. A substantial percentage of applicants and participants for both the Housing Choice Voucher Program (HCVP) and Public Housing Operations (PHO) are employed by these companies. The Work Number has an unusually strong position in the market. Most employers select a single service source rather than subscribe to multiple services, strengthening TALX/Equifax’s position. In recent years, TALX/Equifax Work Number has aggressively increased pricing. HHA has been equally aggressive in negotiating, with some success. The below table shows the expenditures for the previous three (3) years:

Year Per Transaction Price Total Transactions Amount Spent

2017 $14.29 6,386 $91,260.43

2018 $10.00 13,025 $133,430.89

2019 $11.10 18,034 $200,187.32

As shown above by the increase in expenditures the Work Number has continued to increase their prices. In addition, TALX/Equifax recently hired a third-party vendor, Carahsoft to negotiate all contracts for the service. In addition, functions within the service that were previously free such as searches for participants that yield no results currently incur charges, hence the increase in the annual number of searches, a possible cause of the increase in the number of searches between 2017 to 2019. Consumption precipitously increased without notice, due to this change in July 2018. EVALUATION PROCESS As indicated in Board Resolution 3114 HHA’s Procurement Department issued Request for Proposal (RFP) 16-17 Employment and Income Verification Services, and TALX\Equifax was the sole respondent to the RFP. Moreover, Exhibit B explains the uniqueness of The Work Number.

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Resolution No. 3182 BUDGET METHODOLOGY AND MONITORING Current invoicing received from the vendor is divided on a departmental basis between PHO and HCVP. Due to the dual nature of consumption for this contract, as well as the fact that The Work Number apparently implemented new controls that caused an unexpected increase in consumption, ongoing centralized tracking will have to be implemented to make certain that cost controls are monitored. References were checked and returned positive. There is no conflict of interest, and Carahsoft is not on the HUD Debarment List. RECOMMENDATION Accordingly, I recommend that the Board considers this resolution, which states:

Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to take all necessary actions to negotiate, execute and make necessary changes and corrections to a contact with Carahsoft on behalf of TALX/Equifax Verification Services (Work Number) in an amount not to exceed $1,450,000 (one million, four hundred fifty thousand dollars) for five (5) years, pursuant to the memorandum dated August 3, 2020 from Robin Walls, Vice President of Housing Choice Voucher Program to Mark Thiele, Interim President and CEO.

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Resolution No. 3183



Consideration and/or action to authorize the Interim President & CEO to negotiate and execute a contract for Development Consultant services at Allen Parkway Village (APV) and Historic Oaks of Allen Parkway Village (HOAPV)


Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute, and make necessary changes and corrections to a contract or contracts with the top three short-listed Development Consultants, as required, for up to two (2) years, with a one-year extension option, pursuant to the memorandum dated August 6, 2020 from Cody Roskelley, to Mark Thiele Interim President & CEO.

4. Department Head Approval Signature Date: 5. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes No Source VP of FO Approval Signature Date: 6. Approval of President & CEO Signature Date:

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Resolution No. 3183


MEMORANDUM


FROM: CODY ROSKELLEY, VICE PRESIDENT REID

SUBJECT: CONSIDERATION AND/OR ACTION TO AUTHORIZE THE INTERIM PRESIDENT & CEO TO NEGOTIATE AND EXECUTE A CONTRACT FOR DEVELOPMENT CONSULTANT SERVICES AT ALLEN PARKWAY VILLAGE (APV) AND HISTORIC OAKS OF ALLEN PARKWAY VILLAGE (HOAPV)


This memorandum recommends that the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute, and make necessary changes and corrections to a contract or contracts with the top three short-listed Development Consultants

BACKGROUND

The Houston Housing Authority is currently working on the overall scope of work for the rehabilitation of Allen Parkway Village and Historic Oaks Allen Parkway Village. The plan is to rehab all buildings so that when the properties convert to RAD, the property can operate on its own for a least the next 30 years.

The Development Consultant will provide an Experience Certificate which is needed for the 4% Tax Credit Bond. The Development Consultant will also help determine the Scope of Work, the Independent Cost Estimate, and help evaluate General Contractors.

The scoring criteria below was developed by Coats Rose for the Development Consultant.

Item Criteria Max Points

1 Demonstrated Expertise with Low Income Housing Tax Credit Projects in Texas

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2 Experience in RAD Conversions 10

3 Experience with Historic Tax Credits 5

4 Personnel Qualifications 45

Total Points 100

In June 2020 HHA’s Procurement Department placed a legal notice advertising Qualification Based Solicitation (QBS) 20-34 Development Consultant in the Houston Chronicle and Forward Times Newspapers.

In addition to posting (QBS) 20-34 Development Consultant on HHA’s Procurement webpage, HHA’s Procurement Department sent e-mails announcing this solicitation to the Bidder’s on HHA’s Bidder’s List, and those Bidders registered with the City of Houston Office of Business Opportunity.

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Resolution No. 3183

On July 16, 2020, HHA’s Procurement Department opened the following sealed proposals:

Rank Firm/Company M/WBE Score

1 Housing Lab by Betco M/WBE 90

2 Brinshore NA 82

3 CVR MBE 79

4 MVAH Partners NA 77

5 ITEX NA 73

6 Purple Martin NA 64

7 Tag Associates SBE 57

8 NCV Capital Partners NA 42

An Evaluation Committee, consisting of Cody Roskelley, Vice President of REID, Martha Gomez, Senior

Community Development Coordinator, and David Cukierman, Financial Consultant, selected Housing Lab by Betco with a total score 90. HHA will open negotiations with the top-ranked Consultant with intentions to reach agreement on a fair and reasonable price. If agreement cannot be reached, HHA will terminate negotiations with this Firm and proceed to the next-highest rated Firm until a price determined to be fair and reasonable to both parties is obtained. RECOMMENDATION Accordingly, I recommend that the Board considers this resolution, which states:

Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute, and make necessary changes and corrections to a contract or contracts with the top three short-listed Development Consultants, as required, for up to two (2) years, with a one-year extension option, pursuant to the memorandum dated August 6, 2020 from Cody Roskelley, to Mark Thiele Interim President & CEO.

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Resolution No. 3184



Consideration to authorize the Interim President & CEO to execute a contract with Environmental & Construction Service (ERC), to provide a turn-key Heating Ventilation Air Conditioning (HVAC) solution at Ewing Apartments.


Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute, and make necessary changes and corrections to a contract with Environmental & Construction Service (ERC) to furnish and install new energy efficient HVAC equipment at Ewing Apartments in the amount of $151,002.45 pursuant to the memorandum dated August 4, 2020 from Cody Roskelley, Vice President of REID, to CEO, Mark Thiele, Interim President & CEO.


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Resolution No. 3184


MEMORANDUM


FROM: CODY ROSKELLEY, VICE PRESIDENT REID

SUBJECT: CONSIDERATION TO AUTHORIZE THE INTERIM PRESIDENT & CEO TO EXECUTE A CONTRACT WITH ENVIRONMENTAL & CONSTRUCTION SERVICE (ERC) TO PROVIDE A TURN-KEY HEATING VENTILATION AIR CONDITIONING (HVAC) SOLUTION AT EWING APARTMENTS


This memorandum recommends that the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute, and make necessary changes and corrections to a contract with Environmental & Construction Service (ERC) to furnish and install HVAC at Ewing Apartments in the amount of $151,002.45.

BACKGROUND

The current HVAC systems at Ewing Apartments have reached their end of life, need replacement, and are in need being of brought up to energy efficiency standards. This is a needed Capital Improvement for the property from Capital Funds.

The Scope of Work (SOW), and Independent Cost Estimate (ICE) were developed by REID and submitted to HHA’s Procurement Department.

In April and May of 2020, HHA’s Procurement Department placed a legal notice advertising Invitation for Bid (IFB) 20-20 Ewing HVAC Replacement Project in the Houston Chronicle, and Forward Times Newspapers.

The intent of IFB 20-20 is to establish a fixed price contract with the lowest responsive and responsible bidder who can provide a turn-key HVAC solution at Ewing Apartments which at a minimum includes:

• Delivering, installing, and testing new Energy Efficient HVAC Wall Condensers, Air Handlers, Thermostats, and required accessories; and,

• Removing the existing Wall Condensers, Air Handlers, and Thermostats (of varying conditions), and ensuring they are properly and lawfully discarded.

IFB 20-20 Ewing Replacement Project was posted on HHA’s Procurement webpage, and HHA’s Procurement Department sent e-mails announcing this solicitation to potential Bidder’s on HHA’s Bidder’s List, and those Bidders registered with the City of Houston Office of Business Opportunity.

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Resolution No. 3184

Additionally, HHA’s Procurement Department sent e-mails announcing IFB 20-20 to the Houston Minority Supplier Development Council (HMSDC), the National Association of Minority Contractors-Greater Houston Chapter, the Houston Office of U.S. Small Business Administration, and to potential bidders on HHA’s Bidder’s List.

EVALUATION PROCESS

On May 27, 2020, HHA’s Procurement Department publicly opened the following sealed bids in response to IFB 20-20:

Rank Bidder M/WBE Designation

Total Bid Price

1 Roofing Designs by JR, LLC W/MBE $ 110,534.00 *+ $ 11,000

$ 121,534.00

2 Environmental & Construction Service (ERC) N/A $ 151,002.45

3 Lakefield Service MBE $ 168,673.81

4 HD Supply Facilities Maintenance, Ltd. N/A $ 180,587.63

5 FMG Construction, LLC MBE $ 217,047.00

6 Trench Core MBE $ 270,874.21

7 Elston Aire W/MBE $ 272,777.00

IFB 20-20 contained a requirement (per Amendment No. 2) for the removal and reinstallation of a hot water heater, and bidders were told in writing that their bid would not be considered if this requirement was not included in their bid. When the bids were opened, Roofing Designs by JR, LLC bid contained a Cover Letter stating the work could be performed in the amount of $110,534.00, and acknowledged Amendment No. 2. *During the vetting of the bids, the bidder admitted an error, and indicated in writing that an additional $11,000.00 is needed for the removal/reinstallation of the water heater. The additional $11,000.00 increases the total bid price to $121,534.00.

Per Section 5.0 Procurement Methods, subparagraph D. Mistakes in Bids per HHA’s Procurement Policy Revised 1-17-17: “After bid opening, changes in bid prices or other provisions of bids prejudicial to the interest of the HHA or fair competition shall not be permitted.”

Consequently, Roofing Designs by JR, LLC bid should be considered non-responsive, and ERC designated as the lowest responsive and responsible bidder. There are no conflicts of interests, and ERC is not on the HUD Debarment List. Additionally, ERC has successfully performed other work for HHA.

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Resolution No. 3184

RECOMMENDATION Accordingly, I recommend that the Board considers this resolution, which states:

Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute, and make necessary changes and corrections to a contract with Environmental & Construction Service (ERC) to furnish and install new energy efficient HVAC equipment at Ewing Apartments in the amount of $151,002.45 pursuant to the memorandum dated August 5, 2020 from Cody Roskelley, Vice President of REID, to CEO, Mark Thiele, Interim President & CEO.

21

Resolution No. 3185



Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the development of Coop Summer Street located on or about 3275 Summer Street Houston, TX 77002


Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute and make necessary changes and corrections and to take such actions to facilitate a Memorandum of Understanding with Civicap Partners for the development of Coop Summer Street to be located at or about 3275 Summer Street Houston, TX 77002 for the formation of housing development partnership(s) to provide additional affordable housing units, pursuant to the memorandum dated August 6, 2020 from Cody Roskelley, Vice President of REID to Mark Thiele, Interim President & CEO.


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Resolution No. 3185


MEMORANDUM


FROM: CODY ROSKELLEY, VICE PRESIDENT OF REID

SUBJECT: DELIBERATION AND/OR ACTION TO NEGOTIATE AND EXECUTE A MEMORANDUM OF UNDERSTANDING FOR THE DEVELOPMENT OF COOP SUMMER STREET LOCATED ON OR ABOUT 3275 SUMMER STREET HOUSTON, TX 77002


This memorandum recommends that the Houston Housing Authority Board of Commissioner authorizes the Interim President & CEO to negotiate, execute, and make necessary changes and corrections to a Memorandum of Understanding MOU for the development of Coop Summer Street, located at or about 3275 Summer Street Houston, TX 77002.

BACKGROUND:

The Houston market area has a substantial shortage of affordable housing units. Recent Census data indicates that over 400,000 households in Houston qualify for housing assistance at 80% of the Area Median Income (AMI), additionally there are 155,582 families currently living in poverty. Over 200,000 families in Houston pay greater than 30% of their income for housing. The existing housing stock only provides affordable opportunities for 76,725 families in Houston. This sheds light on the extent of the need for affordable housing for all families at all income ranges below 80% of AMI.

The Houston Housing Authority wishes to increase the number of affordable housing units available for qualified residents within its jurisdiction. To facilitate this, Qualification Based Solicitation (QBS 20-24) was issued on April 13, 2020.

This goal of QBS 20-24 is to solicit acquisition, rehabilitation or construction opportunities involving affordable housing. The QBS establishes multiple rounds of solicitations calling for bids to be submitted by the deadlines set forth in the amended QBS. Civicap Partners was founded in 2018 to address the critical shortfall in the supply of workforce housing. Civicap invests both in buying existing properties as well as investing to support the development of new properties. All properties are managed toward a high quality of life, low turnover, and stable, long-term returns. The initial focus of the Company is acquisition and development in Texas cities. PROPOSED SITE AND DEVELOPMENT PLAN Coop Summer Street is proposed as a 198-unit mixed-income community to be constructed on approximately 2.3 acres located near to Houston's Sawyer Yards. The site is located immediately south of White Oak Bayou between IH 10 and Washington Avenue, west of Houston's Central Business District. The development site is currently owned by an affiliate of Civicap Partners. Coop Summer Street is located at 3275 Summer Street, Houston, TX 77002, between Memorial Drive and the Washington Avenue

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Resolution No. 3185

corridor, adjacent to Houston’s Heights. All three of the Houston Independent School serving the neighborhood are rated excellent. AFFORDABLE UNITS: Coop Summer Street will be a 198-unit with a mix 86 studios units (43.4%), 92 one-bedroom units (46.5%) and 20 two-bedroom units (10.1%).

EVALUATION COMMITTEE: The Evaluation Committee for QBS 20-24 consisted of Cody Roskelley, Vice President of REID, Mike Rogers, Vice President of Finance and David Cukierman, Consultant

SCORING: The terms of QBS 20-24 called for the evaluation committee to evaluate each submittal and to recommend higher scoring proposals.

Criteria Max Points Points Scored

Location 10 4

Depth of Affordability 10 2

Schools 10 8

$ on the Front End 10 4

$ During Operations 10 0

Reasonable Developer 10 5

Term of Affordability 5 5

Flood Plain 5 5

$/Land on the Backend 5 3

Preservation 5 0

HHA Resources 5 5

M/WBE Participation 5 2.5

Unit Mix 2.5 0

Mix with Market Units 2.5 2.5

Bonus Points 5 0

Total Points 100 46


Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute and make necessary changes and corrections and to take such actions to facilitate a Memorandum of Understanding with Civicap Partners for the development of Coop Summer Street to be located at or about 3275 Summer Street Houston, TX 77002 for the formation of housing development partnership(s) to provide additional affordable housing units, pursuant to the memorandum dated August 6, 2020 from Cody Roskelley, Vice President of REID to Mark Thiele, Interim President & CEO.

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Resolution No. 3186



Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the acquisition of The Life at West Park located at 14100 Rio Bonito Rd, Houston Texas 77083


Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute and make necessary changes and corrections to take such actions to facilitate a Memorandum of Understanding with Olive Tree Holdings for the acquisition of The Life at West Park located at 14100 Rio Bonito Rd. Houston, Texas 77083 for the formation of housing development partnership(s) to provide additional affordable housing units, pursuant to the memorandum dated August 6, 2020 from Cody Roskelley, Vice President of REID to Mark Thiele, Interim President & CEO.


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Resolution No. 3186


MEMORANDUM



SUBJECT: DELIBERATION AND/OR ACTION TO NEGOTIATE AND EXECUTE A MEMORANDUM OF UNDERSTANDING FOR THE ACQUISITION OF THE LIFE AT WEST PARK LOCATED AT 14100 RIO BONITO RD, HOUSTON TEXAS 77083


This memorandum recommends that the Houston Housing Authority Board of Commissioner authorizes the Interim President & CEO to negotiate, execute, and make necessary changes and corrections to a Memorandum of Understanding MOU for the acquisition of The Life at West Park, located at 14100 Rio Bonito Rd. Houston Texas 77083.

BACKGROUND:



This goal of QBS 20-24 is to solicit acquisition, rehabilitation or construction opportunities involving affordable housing. The QBS establishes multiple rounds of solicitations calling for bids to be submitted by the deadlines set forth in the amended QBS. Olive Tree is a full-service, vertically integrated real estate investment firm with operations in The Woodlands, Texas, Dallas, Texas, Atlanta, Georgia, and New York City, with deep expertise and specialization within acquiring, repositioning, and operating workforce and affordable multifamily housing communities.

PROPOSED SITE AND RE-DEVELOPMENT PLAN Olive Tree is presenting the Houston Housing Authority an Affordable Housing Preservation opportunity for the Life at Westpark, a 312-unit multifamily project located on over 31 acres near the intersection of Westpark Tollway and Highway 6. Partnership by HHA will allow Olive Tree to enact its Preservation Plan

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Resolution No. 3186

for the Property, which includes a significant renovation and an extension of its current affordability restrictions, set to expire in 2025. The Life at Westpark is located near the Energy Corridor.

AFFORDABLE UNITS: The Life at Westpark features a mix of 2 and 3-bedroom multifamily units, as well as 4 and 5-bedroom townhome units. All units are currently restricted to 60% AMI.



The scoring criteria and results are listed below:


Location 10 8


Schools 10 3





Flood Plain 5 5


Preservation 5 5

HHA Resources 5 5

M/WBE Participation 5 0

Unit Mix 2.5 2.5

Mix with Market Units 2.5 0

Bonus Points 5 0

Total Points 100 60.5


Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute and make necessary changes and corrections and to take such actions to facilitate a Memorandum of Understanding with Olive Tree Holdings for the acquisition of The Life at West Park located at 14100 Rio Bonito Rd. Houston, Texas 77083 for the formation of housing development partnership(s) to provide additional affordable housing units, pursuant to the memorandum dated August 6, 2020 from Cody Roskelley, Vice President of REID to Mark Thiele, Interim President & CEO.

27

Resolution No. 3187



Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the development of Smart Living at West 12th located on or about 3530 West 12th Street, Houston, TX 77008


Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute and make necessary changes and corrections and to take such actions to facilitate a Memorandum of Understanding with Civicap Partners for the development of Smart Living at West 12th to be located at or about 3530 West 12th Street, Houston, TX 77008 for the formation of housing development partnership(s) to provide additional affordable housing units, pursuant to the memorandum dated August 6, 2020 from Cody Roskelley, Vice President of REID to Mark Thiele, Interim President & CEO.


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Resolution No. 3187


MEMORANDUM



SUBJECT: DELIBERATION AND/OR ACTION TO NEGOTIATE AND EXECUTE A MEMORANDUM OF UNDERSTANDING FOR THE DEVELOPMENT OF SMART LIVING AT WEST 12TH LOCATED ON OR ABOUT 3530 WEST 12TH STREET, HOUSTON, TX 77008


This memorandum recommends that the Houston Housing Authority Board of Commissioner authorizes the Interim President & CEO to negotiate, execute, and make necessary changes and corrections to a Memorandum of Understanding MOU for the development of Smart Living at West 12th, located at or about 3530 West 12th Street, Houston, TX 77008.

BACKGROUND:



This goal of QBS 20-24 is to solicit acquisition, rehabilitation or construction opportunities involving affordable housing. The QBS establishes multiple rounds of solicitations calling for bids to be submitted by the deadlines set forth in the amended QBS. Civicap Partners was founded in 2018 to address the critical shortfall in the supply of workforce housing. Civicap invests both in buying existing properties as well as investing to support the development of new properties. All properties are managed toward a high quality of life, low turnover, and stable, long-term returns. The initial focus of the Company is acquisition and development in Texas cities.

PROPOSED SITE AND DEVELOPMENT PLAN Smart Living at West 12th is a 240-unit Class A, 3-story garden-style multifamily community situated on 7.4 acres. Located in the Timbergrove submarket, at the northwest intersection of West 12th Street and Seamist Drive, this location is just "inside the loop" and a couple blocks south of Jaycee Park. The

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Resolution No. 3187

development site is currently owned by an affiliate of Civicap Partners. Smart Living at West 12th is located in a High Opportunity Neighborhood and the Schools in the area are rated B & C.

AFFORDABLE UNITS: Smart Living at West 12th features a mix of 120 one-bedroom units (50.0%), 108 two-bedroom units (40.0%) and 12 three-bedroom units (5.0%).





Location 10 4


Schools 10 6





Flood Plain 5 5


Preservation 5 0

HHA Resources 5 5


Unit Mix 2.5 0


Bonus Points 5 0

Total Points 100 50


Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute and make necessary changes and corrections and to take such actions to facilitate a Memorandum of Understanding with Civicap Partners for the development of Smart Living at West 12th to be located at or about 3530 West 12th Street, Houston, TX 77008 for the formation of housing development partnership(s) to provide additional affordable housing units, pursuant to the memorandum dated August 6, 2020 from Cody Roskelley, Vice President of REID to Mark Thiele, Interim President & CEO.

30

Resolution No. 3188



Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the development of Warehouse District Street located on or about 813 McKee Street, 850 McKee Street, 1702 Nance Street, & 902 Hardy Street


Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute and make necessary changes and corrections and to take such actions to facilitate a Memorandum of Understanding with Civicap Partners for the development of Warehouse District Street located on or about 813 McKee Street, 850 McKee Street, 1702 Nance Street, & 902 Hardy Street, Houston, TX 77002 for the formation of housing development partnership(s) to provide additional affordable housing units, pursuant to the memorandum dated August 6, 2020 from Cody Roskelley, Vice President of REID to Mark Thiele, Interim President & CEO.


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Resolution No. 3188


MEMORANDUM



SUBJECT: DELIBERATION AND/OR ACTION TO NEGOTIATE AND EXECUTE A MEMORANDUM OF UNDERSTANDING FOR THE DEVELOPMENT OF WAREHOUSE DISTRICT STREET LOCATED ON OR ABOUT 813 MCKEE STREET, 850 MCKEE STREET, 1702 NANCE STREET, & 902 HARDY STREET


This memorandum recommends that the Houston Housing Authority Board of Commissioner authorizes the Interim President & CEO to negotiate, execute, and make necessary changes and corrections to a Memorandum of Understanding MOU for the development of Warehouse District, located at or about 813 McKee Street, 850 McKee Street, 1702 Nance Street, & 902 Hardy Street, Houston, TX 77002.

BACKGROUND:




PROPOSED SITE AND DEVELOPMENT PLAN: Warehouse District Street is proposed as a 406 unit mixed-income community to be constructed on four tracts of land containing approximately 3.8-acres immediately north of Houston's Central Business District. Three of the four parcels are currently owned by Civicap Partners. The fourth parcel is currently under contract and set to close in Q2 2020. Additional parcels are under consideration for further

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Resolution No. 3188

development. The improvements will be constructed using a podium-style, mid-rise design. Although the site is located within the 500-year flood plain, the finished ground floor elevation will be two or more feet above the 500-year flood plain, consistent with the latest guidelines and requirements.

AFFORDABLE UNITS: Of the 406 units, 10% will be at 60% AMI, 40% will be at 80% AMI, and 50% will be at Market Rate.





Location 10 4


Schools 10 4





Flood Plain 5 3


Preservation 5 0

HHA Resources 5 5


Unit Mix 2.5 0


Bonus Points 5 0

Total Points 100 40


Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute and make necessary changes and corrections and to take such actions to facilitate a Memorandum of Understanding with Civicap Partners for the development of Warehouse District to be located at or about 813 McKee Street, 850 McKee Street, 1702 Nance Street, & 902 Hardy Street, Houston, TX 77002 for the formation of housing development partnership(s) to provide additional affordable housing units, pursuant to the memorandum dated August 6, 2020 from Cody Roskelley, Vice President of REID to Mark Thiele, Interim President & CEO.

33

Resolution No. 3189



Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the development of Waterworks Highline located on or about 604 West 20th Street, Houston, TX 77008


Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute and make necessary changes and corrections and to take such actions to facilitate a Memorandum of Understanding with Civicap Partners for the development of Waterworks Highline to be located at or about 604 West 20th Street, Houston, TX 77008 for the formation of housing development partnership(s) to provide additional affordable housing units, pursuant to the memorandum dated August 6, 2020 from Cody Roskelley, Vice President of REID to Mark Thiele, Interim President & CEO.


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Resolution No. 3189


MEMORANDUM



SUBJECT: DELIBERATION AND/OR ACTION TO NEGOTIATE AND EXECUTE A MEMORANDUM OF UNDERSTANDING FOR THE DEVELOPMENT OF WATERWORKS HIGHLINE LOCATED ON OR ABOUT 604 WEST 20TH STREET, HOUSTON, TX 77008


This memorandum recommends that the Houston Housing Authority Board of Commissioner authorizes the Interim President & CEO to negotiate, execute, and make necessary changes and corrections to a Memorandum of Understanding MOU for the development of Waterworks Highline, located at or about 604 West 20th Street, Houston, TX 77008.

BACKGROUND:




PROPOSED SITE AND DEVELOPMENT PLAN Waterworks is in the heart of the Heights, one of Houston' s most historic neighborhoods. Located less than 3 miles from Houston's central business district and less than 4 miles from other major employment centers in Houston's Uptown District. Waterworks is proposed as a 124-unit mixed-income community to be constructed on approximately 1.1 acres located on 20th Street, between North Shepherd Drive and Yale Street. The site is located just north of the Houston Height's 19th Street retail corridor and the Height's Hike & Bike Trail. Waterworks is located at 604 West 20th Street, Houston, Texas 77008. The site is in in a High Opportunity Neighborhood, and all three of the Houston Independent School serving the

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Resolution No. 3189

neighborhood are highly rated (B by the Texas Education Agency (TEA). Waterworks will feature podium-style, mid-rise design with tuck-under parking and apartment homes above.

AFFORDABLE UNITS: Waterworks Highline will have 9% of the units at 60% AMI, 41% of the units at 80% AMI and 50% of the units at Market Rate.





Location 10 10


Schools 10 7





Flood Plain 5 5


Preservation 5 0

HHA Resources 5 5


Unit Mix 2.5 0


Bonus Points 5 0

Total Points 100 51


Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute and make necessary changes and corrections and to take such actions to facilitate a Memorandum of Understanding with Civicap Partners for the development of Waterworks Highline to be located at or about 604 West 20th Street, Houston, TX 77008 for the formation of housing development partnership(s) to provide additional affordable housing units, pursuant to the memorandum dated August 6, 2020 from Cody Roskelley, Vice President of REID to Mark Thiele, Interim President & CEO.

36

Resolution No. 3190



Deliberation and/or action to negotiate and execute a Memorandum of Understanding for the acquisition of 36Sixty located on or about 3660 Richmond Ave, Houston TX, 77046


Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute and make necessary changes and corrections and to take such actions to facilitate a Memorandum of Understanding with The Morgan Group, for the acquisition and restructuring of an existing housing development located on or about 3660 Richmond Ave, Houston TX 77046 to provide additional affordable housing units pursuant to the memorandum dated August 6, 2020 from Cody Roskelley, Vice President of REID to Mark Thiele, Interim President & CEO.


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Resolution No. 3190


MEMORANDUM



SUBJECT: DELIBERATION AND/OR ACTION TO NEGOTIATE AND EXECUTE A MEMORANDUM OF UNDERSTANDING FOR THE ACQUISITION OF 36SIXTY LOCATED ON OR ABOUT 3660 RICHMOND AVE, HOUSTON TX, 77046


This memorandum recommends that the Houston Housing Authority Board of Commissioner authorizes the Interim President & CEO to negotiate, execute, and make necessary changes and corrections to facilitate a Memorandum of Understanding with the Morgan Group for the acquisition and restructuring of an existing housing development located on or about 3660 Richmond Ave, Houston TX 77046 to provide additional affordable housing units.

BACKGROUND: The Houston market area has a substantial shortage of affordable housing units. Recent Census data indicates that over 400,000 households in Houston qualify for housing assistance at 80% of the Area Median Income (AMI), additionally there are 155,582 families currently living in poverty. Over 200,000 families in Houston pay greater than 30% of their income for housing. The existing housing stock only provides affordable opportunities for 76,725 families in Houston. This sheds light on the extent of the need for affordable housing for all families at all income ranges below 80% of AMI.


This goal of QBS 20-24 is to solicit acquisition, rehabilitation or construction opportunities involving affordable housing. The QBS establishes multiple rounds of solicitations calling for bids to be submitted by the deadlines set forth in the amended QBS. The Morgan Group specializes in Multifamily development. The Morgan Group currently owns and operates 30 communities.

PROPOSED ACQUISITION In partnership with the HHA or its affiliate, Morgan proposes to acquire 36Sixty located at the northeast corner of Edloe and Richmond Avenue, in the Greenway Plaza submarket. This Class A four-story 295-unit building was constructed by The Morgan Group in 2006.

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Resolution No. 3190

AFFORDABLE UNITS: The property will have 243 one-bedroom and 52 two-bedrooms units. 10.1% of the units would be @ 60% AMI, 41.2% would be @ 80% AMI, and 48.8% will be at Market rates. The 2-bedroom units will not have any of the 60% AMI units. The schools in the area are rated A & B.





Location 10 10


Schools 10 8





Flood Plain 5 5


Preservation 5 0

HHA Resources 5 5


Unit Mix 2.5 0


Bonus Points 5 0

Total Points 100 59


Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Interim President & CEO to negotiate, execute and make necessary changes and corrections and to take such actions to facilitate a Memorandum of Understanding with The Morgan Group, for the acquisition and restructuring of an existing housing development located on or about 3660 Richmond Ave, Houston TX 77046 to provide additional affordable housing units pursuant to the memorandum dated August 6, 2020 from Cody Roskelley, Vice President of REID to Mark Thiele, Interim President & CEO.

39

BOARD REPORT FOR MONTH ENDING JULY 31, 2020

I. Executive Summary …………………………………………..…..................................41

II. Low Income Public Housing...…….…………………………………………………...........42

III. Housing Choice Voucher Program ………………………………………………...........50

IV. Real Estate, Investment and Development …………………………………...........51 V. Addendum: Open Solicitation Log .………….…………….………………..……………53

VI. Addendum: Periodic Report .…………………………………………………………………..54

VII. Addendum: Operating Statements …………….…………………………….………….55

40

EXECUTIVE SUMMARY

LOW-INCOME PUBLIC HOUSING

The Low-Income Public Housing (LIPH) program had an adjusted vacancy rate of 3.7% on July 31, 2020. As of July 1, 2020, rent collection for May was 97.1% of rents billed on an adjusted cash accounting basis. There are currently 92,643 active applications for the Public Housing Waiting List, which represents a decrease of 0.24% in the last month.

Low-Income Public Housing

May June July

Waiting Lists 93,280 92,868 92,643

Vacancy Rate 3.1% 2.9% 3.7%

Rent Collection 95.6% 94.2% 97.9%

Unit Turnaround Time (Days) 50.7 50.0 56.7

Avg. Non-Emergency Work Order Days 1.61 1.82 1.80

HOUSING CHOICE VOUCHER PROGRAM

The HCV staff completed 550 annual re-examinations during July. The HCV department also completed 331 interims, 100 change of units (moves), 67 new admissions, and 20 portability move-in transactions. On July 31, 2020, 482 families were enrolled in the Family Self Sufficiency (FSS) program; 253 of the 482 (52%) families eligible for escrow currently have an FSS escrow balance. The PIH Information Center (PIC) reporting rate for the one-month period ending July 31, 2020 was 100%.

Voucher Programs

May June July

Households 18,589 18,615 18,570

ABA Utilization/Unit Utilization 102.1%/101.9% 102.4%/101.5% 102.5%/101.0%

Reporting Rate 100% 100% 100%

Annual Reexaminations Completed 1,061 852 550

HQS Inspections 320 300 331

Waitlist 25,571 25,571 25,571

41

PROPERTY MANAGEMENT SUMMARY

PMC

Rent Collection

May June July

% Grade % Grade % Grade

Orion 95.0% C 95.2% C 99.3 A

Lynd 97.5% B 93.5% D 87.0 F

J. Allen 96.0% C 93.1% D 97.6 B

PHAS Score

Occupancy Rate

Avg. Total Turnaround

Days

Rent Collection

Percentage

Avg. W/O Days

A 98 to 100 1 to 20 98 to 100 ≤24

B 97 to 97.9 21 to 25 96 to 97.9 25 to 30

C 96 to 96.9 26 to 30 94 to 95.9 31 to 40

D 95 to 95.9 31 to 40 92 to 93.9 41 to 50

E 94 to 94.9 41 to 50 90 to 91.9 51 to 60

F ≥93.9 ≥51 ≥89.9 ≥61

PMC

Emergency Work Orders (Completed within 24 hours)

Routine Work Orders

May June July May June July

% Grade % Grade % Grade Days Grade Days Grade Days Grade

Orion 100 A 100 A 100 A 2.0 A 3.5 A 2.3 A

Lynd 100 A 100 A 100 A 1.0 A 1.4 A 1.5 A

J. Allen 100 A 100 A 100 A 1.8 A 1.8 A 1.9 A

PMC

Vacancy Unit Turnaround Time (YTD)

May June July May June July

% Grade % Grade % Grade Days Grade Days Grade Days Grade

Orion 2.7 B 2.6 B 3.2 C 48.6 E 46.2 E 62.9 F

Lynd 1.6 A 2.7 B 1.1 A 43.4 E 43.9 E 42.1 E

J. Allen 4.0 C 3.4 C 5.0 F 32.8 D 28.3 C 30.4 C

42

PUBLIC HOUSING MANAGEMENT ASSESSMENT

VACANCY RATE Goal 2.0% Actual 3.7% A 0 to 2 B 2.1 to 3

This indicator examines the vacancy rate, a PHA's progress in reducing vacancies, and unit turnaround time. Implicit in this indicator is the adequacy of the PHA's system to track the duration of vacancies and unit turnaround, including down time, make ready time, and lease up time.

C 3.1 to 4

D 4.1 to 6

E 5.1 to 6

F ≥6.1

RENT COLLECTION (YTD) Goal 98% Actual 97.1% A 98 to 100 B 96 to 97.9

This report examines the housing authority's ability to collect dwelling rent owed by residents in possession of units during the current fiscal year by measuring the balance of dwelling rents uncollected as a percentage of total dwelling rents to be collected.

C 94 to 95.9

D 92 to 93.9

E 90 to 91.9

F ≤89.9

EMERGENCY WORK ORDERS Goal 100% Actual 100% A 99 to 100 B 98 to 98.9

This indicator examines the average number of days that it takes for an emergency work order to be completed. Emergency work orders are to be completed within 24 hours or less and must be tracked.

C 97 to 97.9

D 96 to 96.9

E 95 to 95.9

F ≤94.9

NON-EMERGENCY WORK ORDERS Goal 25 Days Actual 1.80 Days A ≤24 B 25 to 30

This indicator examines the average number of days that it takes for a work order to be completed. Implicit in this indicator is the adequacy of HHA's work order system in terms of how HHA accounts for and controls its work orders and its timeliness in preparing/issuing work orders.

C 31 to 40

D 41 to 50

E 51 to 60

F ≥61

ANNUAL INSPECTIONS Goal 100% Actual* 24.7% A 100 B 97 to 99

This indicator examines the percentage of units that HHA inspects on an annual basis in order to determine the short-term maintenance needs and long-term modernization needs. Implicit in this indicator is the adequacy of HHA's inspection program in terms of the quality of HHA's inspections, and how HHA tracks both inspections and needed repairs.

C 95 to 96.9

D 93 to 94.9

E 90 to 92.9

F ≥89.9* *PMC’s have discretional authority to select how many units to inspect each month, so long as all inspections are completed by September.

43

VACANCY RATE AND TURNAROUND DAYS

Low-Income Public Housing Development PMC

ACC Units

Approved Units Offline

Total Available ACC Units

Occupied Units

Vacant Units

Occupancy Percentage Grade

Total Vacant Days

Units Turned YTD

Avg. Total

Turnaround Days YTD Grade

Allen Parkway Village

Orion 278 8 270 260 10 96.30% C 2635 36 73.1 F

Bellerive J. Allen 210 0 210 209 1 99.52% A 644 16 40.3 E

Clayton Homes J. Allen 184 0 184 157 27 85.33% F 0 0 0 A

Cuney Homes Orion 553 1 552 530 22 96.01% C 2178 37 58.9 F

Ewing Orion 40 0 40 39 1 97.50% B 94 1 94 F

Forest Green J. Allen 100 84 16 15 1 93.75% F 22 1 22 B

Fulton Village Lynd 108 0 108 107 1 99.07% A 282 7 40 E

Heatherbrook Lynd 53 0 53 53 0 100.00% A 561 13 43.2 E

Historic Oaks of APV

Orion 222 0 222 214 8 96.40% C 2394 21 114 F

Historic Rental Orion 40 0 40 37 2 92.50% F 88 2 44 E

Independence Heights

Orion 36 0 36 35 1 97.22% B 7 1 7 A

Irvinton Village J. Allen 318 10 308 291 17 94.48% E 1091 31 35.2 D

Kelly Village J. Allen 270 0 270 258 11 95.56% D 461 20 23 B

Kennedy Place Orion 108 0 108 108 0 100.00% A 70 3 23 B

Lincoln Park Orion 200 0 200 193 7 96.50% C 746 6 124.3 F

Lyerly J. Allen 199 0 199 198 1 99.50% A 1071 16 66.9 F

Oxford Place Orion 230 0 230 227 3 98.70% A 226 10 22.6 B

Sweetwater Lynd 26 0 26 25 1 96.15% C 152 3 50.6 F

Victory Apartments

Orion 100 0 100 98 2 98.00% A 261 5 52.2 F

Totals 3275 103 3172 3054 116 96.28% C 12983 229 56.69 F

*Total vacant days excludes days for units at Kelly, where HHA had HUD approved vacancies for fire and other damages

Section 8 New Construction Development PMC

S8 NC Units

Units Offline

Total Available

S8 NC Units

Occupied Units

Vacant Units

Occupancy Percentage Grade

Total Vacant Days

Units Turned YTD

Avg. Total

Turnaround Days YTD Grade

Long Drive Tarantino 100 0 100 98 2 98.0% A 206 7 29.4 A

Telephone Road Tarantino 200 0 200 103 97 51.5% F 2720 46 59 F

Totals 300 0 300 201 99 67.0% F 2926 53 55 F

PHAS Score

Occupancy Rate

Avg. Total Turnaround

Days

A 98 to 100 1 to 20

B 97 to 97.9 21 to 25

C 96 to 96.9 26 to 30

D 95 to 95.9 31 to 40

E 94 to 94.9 41 to 50

F ≥93.9 ≥51

97.32 97.38 97.13 96.91 97.1

96.3

92

93

94

95

96

97

98

99

100

Feb March April May June July

Six Months Trailing Occupancy Rate

44

TAX CREDIT APARTMENT LEASING/OCCUPANCY INFORMATION

Property Property Manager

Total Units

Public Housing

Units Tax Credit

Units Market Units

Vacant Units

Occupied (%)

2100 Memorial Lynd 197 0 197 0 195 1.0%

Heatherbrook Lynd 176 53 87 36 2 98.9% Independence

Heights Orion 154 36 118 0 5 96.8%

Mansions at Turkey Creek

Alpha Barnes

252 0 252 0 36 85.7%

Peninsula Park Orion 280 0 280 0 5 98.2%

Pinnacle at Wilcrest Embrey 250 0 250 0 8 96.8%

Sweetwater Point Lynd 260 26 234 0 12 95.4%

Uvalde Ranch Hettig-Kahn

244 0 244 0 10 95.9%

Willow Park Embrey 260 0 260 0 1 99.6%

PH-LIHTC

Fulton Village Lynd 108 108 0 3 97.2%

HOAPV Orion 222 66 156 0 8 96.4%

Lincoln Park Orion 250 200 50 8 96.8%

Oxford Place Orion 250 230 20 3 98.8%

Victory Apartments Orion 100 100 0 2 98.0%

90.0% 89.7% 89.7% 89.9% 89.70% 89.3%

85.0%

88.0%

91.0%

94.0%

97.0%

100.0%

February March April May June July

6 Month Trailing Occupancy Rate

45

RENT COLLECTION


Monthly Rent Billed

Monthly Rent

Collected %

Collected Grade YTD Rent

Billed YTD Rent Collected

% YTD Rent

Collected Grade

Allen Parkway Village Orion $91,783 $90,151 98.22% A $698,226 $652,798 93.49% D

Bellerive J. Allen $53,502 $53,502 100.00% A $366,695 $366,176 99.86% A

Clayton Homes J. Allen $47,399 $44,233 93.32% D $399,549 $369,165 92.40% D

Cuney Homes Orion $106,955 $106,955 100.00% A $766,089 $736,703 96.16% B

Ewing Orion $7,079 $6,833 96.52% B $51,716 $50,904 98.43% A

Forest Green J. Allen $4,627 $4,627 100.00% A $36,868 $36,403 98.74% A

Fulton Village Lynd $33,669 $26,988 80.16% F $232,620 $220,683 94.87% C

Heatherbrook Apts. Lynd $11,062 $11,050 99.89% A $76,088 $75,417 99.12% A

Historic Oaks of APV Orion $56,229 $56,087 99.75% A $405,020 $402,996 99.50% A

Historic Rental Orion $7,836 $7,836 100.00% A $74,805 $69,348 92.70% D

Independence Heights Orion $3,649 $3,248 89.01% F $30,996 $26,892 86.76% F

Irvinton Village J. Allen $69,642 $66,235 95.11% C $527,753 $503,625 95.43% C

Kelly Village J. Allen $55,418 $55,418 100.00% A $398,866 $387,136 97.06% B

Kennedy Place Orion $35,014 $34,845 99.52% A $259,083 $254,466 98.22% A

Lincoln Park Orion $38,385 $38,385 100.00% A $273,406 $270,993 99.12% A

Lyerly J. Allen $51,697 $51,421 99.47% A $354,766 $353,547 99.66% A

Oxford Place Orion $26,821 $26,251 97.87% B $222,125 $215,771 97.14% B

Sweetwater Lynd $6,818 $6,818 100.00% A $52,450 $50,473 96.23% B

Victory Apartments Orion $21,433 $21,433 100.00% A $162,716 $159,988 98.32% A

Totals $729,017 $712,315 97.71% B $5,389,837 $5,203,484 96.54% B

Section 8 New Construction Development

Month Billed

Month Collected

% Collected Grade YTD Billed

YTD Collected

% YTD Collected Grade

Long Drive Tarantino $19,364 $18,554 95.82% C $151,936 $151,324 99.60% A

Telephone Road Tarantino $27,543 $27,183 98.69% A $273,012 $267,698 98.05% A

Totals $46,907 $45,737 97.51% B $424,948 $419,022 98.61% A

PHAS Score

Rent Collection Percentage

A 98 to 100

B 96 to 97.9

C 94 to 95.9

D 92 to 93.9

E 90 to 91.9

F ≥89.9

97.4% 97.35%

95.7% 95.6%

94.2%

97.7%

92.0%

93.0%

94.0%

95.0%

96.0%

97.0%

98.0%


6 Months Traling Rent Collection Rate

46

EMERGENCY WORK ORDERS


Development PMC Emergency Work Orders Generated

Emergency W/O Completed within

24 hours

Percentage Completed

within 24 hours Grade Allen Parkway Village

Orion 24 24 100.0% A

Bellerive J. Allen 3 3 100.0% A

Clayton Homes J. Allen 10 10 100.0% A

Cuney Homes Orion 122 122 100.0% A

Ewing Orion 9 9 100.0% A

Forest Green J. Allen 3 3 100.0% A

Fulton Village Lynd 2 2 100.0% A Heatherbrook Apartments

Lynd 0 0 - N/A

Historic Oaks of APV Orion 7 7 100.0% A

Historic Rental Orion 2 2 - N/A


Orion 0 0 - N/A

Irvinton Village J. Allen 12 12 100.0% A

Kelly Village J. Allen 0 0 - N/A

Kennedy Place Orion 17 17 100.0% A

Lincoln Park Orion 0 0 - N/A

Lyerly J. Allen 12 12 100.0% A

Oxford Place Orion 0 0 - N/A

Sweetwater Lynd 0 0 - N/A

Victory Apartments Orion 0 0 - N/A

Totals 223 223 100.0% A


Emergency Work Orders Generated

Emergency W/O Completed within

24 hours

Percentage Completed

within 24 hours Grade

Long Drive Tarantino 42 42 100.0% A

Telephone Road Tarantino 12 12 100.0% A

Totals 54 54 100.0% A

PHAS Score

Avg. W/O Days

A 99 to 100

B 98 to 98.9

C 97 to 97.9

D 96 to 96.9

E 95 to 95.9

F ≤94.9

47

NON-EMERGENCY WORK ORDERS


Work Orders Generated

Average Completion Time (Days) Grade

Allen Parkway Village Orion 157 2.17 A

Bellerive J. Allen 53 1.15 A

Clayton Homes J. Allen 8 1.00 A

Cuney Homes Orion 114 2.41 A

Ewing Orion 12 1.00 A

Forest Green J. Allen 2 1.00 A

Fulton Village Lynd 0 1.00 A

Heatherbrook Apartments Lynd 4 1.50 A

Historic Oaks of APV Orion 69 2.10 A

Historic Rental Orion 13 2.36 A

Independence Heights Orion 1 1.00 A

Irvinton Village J. Allen 182 2.01 A

Kelly Village J. Allen 19 4.00 A

Kennedy Place Orion 10 1.00 A

Lincoln Park Orion 42 3.10 A

Lyerly J. Allen 3 2.00 A

Oxford Place Orion 74 2.83 A

Sweetwater Lynd 4 1.00 A

Victory Apartments Orion 42 1.57 A

Totals 809 1.80 A


Work Orders Generated

Average Completion Time (Days) Grade

Long Drive Tarantino 74 1.00 A Telephone Road Tarantino 41 1.02 A

Totals 115 1.01 A

PHAS Score

Avg. W/O Days

A ≤24

B 25 to 30

C 31 to 40

D 41 to 50

E 51 to 60

F ≥61

1.912.42 2.45

1.61 1.82

1.8

0

2

4

6

8

10


6 Months Trailing Non-Emergency Work Orders

48

ANNUAL INSPECTIONS


Development PMC

YTD Inspections Due YTD Inspections

Performed Percentage Complete

Grade

Bellerive J. Allen 210 0 0.0% N/A*

Clayton Homes J. Allen 184 60 32.6% N/A*

Cuney Homes Orion 553 64 11.6% N/A*

Ewing Orion 40 40 100.0% A

Forest Green J. Allen 16 16 100.0% A

Fulton Village Lynd 108 80 74.1% N/A*

Heatherbrook Apartments

Lynd 53 53 100.0% A

HOAPV/APV Orion 500 175 35.0% N/A*

Historic Rental Orion 40 12 30.0% N/A*


Orion 36 4 11.1% N/A*

Irvinton Village J. Allen 318 52 16.4% N/A*

Kelly Village J. Allen 270 42 15.6% N/A*

Kennedy Place Orion 108 24 22.2% N/A*

Lincoln Park Orion 200 57 28.5% N/A*

Lyerly J. Allen 199 41 20.6% N/A*

Oxford Place Orion 230 46 20.0% N/A*

Sweetwater Lynd 26 0 0.0% N/A*

Victory Apartments

Orion 100 22 22.0% N/A*

Totals 3,191 788 24.7% N/A*

Low-Income Public

Housing Development PMC Inspections Due

Inspections Performed

Percentage Complete Grade

Telephone Road Tarantino 200 0 0.0% N/A*

Long Drive Tarantino 100 22 22.0% N/A*

Totals 300 22 7.3% N/A*

*PMC’s have until September 30th to complete all required inspections. Therefore, PMC’s have the discretion of deciding how many inspections they want to perform each month.

PHAS Score Inspections

Performed YTD

A 100%

B 97 to 99%

C 95 to 96.9%

D 93 to 94.9%

E 90 to 92.9%

F ≥89.9%

49

HOUSING CHOICE VOUCHER HUD-GRADED SEMAP INDICATORS

Score Performance

ANNUAL REEXAMINATIONS REPORTING RATE Goal 96% Actual 100% 10 ≥96 5 90 to 95

This Indicator shows whether the Agency completes a re-examination for each participating family at least every twelve (12) months.

0 ≤89

CORRECT TENANT RENT CALCULATIONS Goal 98% Actual 100% 5 98 to 100 0 ≤97

This Indicator shows whether the Agency correctly calculates the family’s share of rent to owner in the Rental Voucher Program.

PRECONTRACT HQS INSPECTIONS Goal 100% Actual 100% 5 98 to 100 0 ≤97

This Indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the Assisted Lease and HAP Contract.

FSS ENROLLMENT Goal 80% Actual 100% 10 ≥80 8 60 to 79

This Indicator shows whether the Agency has enrolled families in the FSS Program as required. To achieve the full points for this Indicator, a housing authority must have 80% or more of its mandatory FSS slots filled. There are currently 410 mandatory slots on the FSS Program; 483 families are currently enrolled.

5 ≤59

FSS ESCROW Goal 30% Actual 37% 10 ≥30 5 ≤29

This Indicator shows the extent of the Agency’s progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in the PIC system that have had increases in earned income which resulted in escrow account balances. To achieve the full points for this Indicator, at least 30% of a housing authority’s enrolled families must have an escrow balance. 482 families participate in the FSS program. 253 of the 482 (52%) families eligible for escrow currently have an FSS escrow balance.

50

REAL ESTATE, INVESTMENT, AND DEVELOPMENT

AUGUST TO DATE 2020

REO PROJECTS PUBLIC HOUSING DEFFERED MAINTENANCE AND CAPITAL IMPROVEMENTS

• Major Capital Projects

o APV Youth Extension Roofs: The roof replacement is 90% complete.

o Kelly Village Heaters: Resolution was approved, waiting because of Covid19.

NEW DEVELOPMENT

• Independence Heights: TDHCA has communicated that all documentation has been received, and they

will be issuing the 8609s.

• Standard Heights: Construction is almost complete, and the asset is being pre-leased.

• Standard on Jensen:

o Site and Neighborhood have been conditionally approved by HUD.

o The disposition application request to use Clayton proceeds has been tentatively approved.

o We continue to with the City of Houston on the Part 58.

• 800 Middle Street:

o Site and Neighborhood have been conditionally approved by HUD.

o The disposition application request to use Clayton proceeds has been tentatively approved.

o We continue to work with the City of Houston on the part 58.

• Green Oaks: The property is under construction.

• Redline Station: The property is under construction.

• Richcrest: The property is under construction.

• Kelly II: We are working with 5th Ward CRC to close in the lots that were purchased by 5th ward CRC. We

have a title commitment. We should close on all lots except for lot 5 by the end of August. We will close

on lot 5 as soon as the MSD is finalized.

REDEVELOPMENT – (9% LIHTC)

TELEPHONE ROAD

• The loan has closed, and construction has commenced.

51

REDEVELOPMENT – (RAD)

Allen Parkway Village

• We are working with an Architect on redevelopment plans.

• We are currently working on the application for the 4% bond.

Historic Oaks of Allen Parkway Village

• We are working with an Architect on redevelopment plans.

• We are currently working on the application for the 4% bond.

• We are working to replat the site.

Historic Rental Initiatives / Victory Apartments RAD Conversion

• The RAD Conversion has closed.

HURRICANE HARVEY We are working with FEMA on all properties. Currently FEMA has obligated approximately $20,000,000 for reimbursement. We have submitted for around another $30,000,000 that our FEMA Consultant hopes will be approved in the near future. FEMA provided us with additional correspondence on July 23, 2020, and they have asked us to provide the following documentation for the four proposed alternative procedures projects by October 31, 2020:

• Complete detailed scopes of work;

• Exact project location with GPS coordinates;

• Proposed project estimate for final scopes of work;

• Schematics, preliminary plans or sketches for final scopes of work;

• Detailed information demonstrating that restoring the damaged facilities to their pre- disaster design does not best serve the public interest;

• Detailed information that demonstrates the proposed alternative procedures scopes of work will achieve the same or greater level of benefit in reducing risk than the proposed hazard mitigation at the original site; and in the proposed scopes of work”

FOREST GREEN

• We are waiting for FEMA to deem the project as a 428. We are also evaluating rehab/redevelopment options.

2100 MEMORIAL

• We are working with a relocation specialist to help the remaining residents move out of the building. Evictions were filed. Because of Covid 19, the court dates keep changing.

• We are working with Columbia Residential on the demo and mortgage payoff.

TxDOT LAND SALES • Clayton: Phase 1 has closed. Demo of Phase 1 is complete.

• Kelly II: HHA is negotiating a price for the additional 78 units that will be sold.

52

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54

OPERATING STATEMENTS: 6 MONTHS ENDING JUNE 30, 2020

Affordable Housing Rental Programs Annual Budget

2020

Year to Date Budget

Year to Date Actual

Favorable (Unfav) Variance

Operating Income

HUD Subsidy - Low Rent Housing 16,012,211 8,006,106 8,031,075 24,970

HUD Subsidy - Section 8 New Construction 2,026,477 1,013,239 825,756 (187,483)

Tenant Rental Income 16,264,936 8,132,468 8,107,989 (24,479)

Other Income 304,377 152,189 77,261 (74,928)

Total Operating Income 34,608,001 17,304,001 17,042,081 (261,920)

Operating Expenses

Administrative Expenses 10,287,145 5,143,573 4,924,783 218,790

Tenant Services 701,764 350,882 268,173 82,709

Utilities 4,197,897 2,098,949 1,955,741 143,208

Maintenance 10,847,415 5,423,708 4,602,955 820,753

Protective Services 2,134,929 1,067,465 988,637 78,828

Insurance Expense 1,917,621 958,811 936,223 22,588

Other General Expense 376,500 188,250 176,987 11,263

Total Routine Operating Expenses 30,463,271 15,231,636 13,853,499 1,378,137

Net Income from Operations 4,144,730 2,072,365 3,188,582 1,116,217

Non-Routine Maintenance 5,375,000 2,687,500 1,178,459 1,509,041

Debt Service 948,193 474,097 468,618 5,479

Debt Service- ESCO 952,259 476,130 424,862 51,268

Provision/Reimbursement of Replacement Reserve 0 0 0 0

Cash Flow from Operations (3,130,722) (1,565,361) 1,116,643 2,682,004

Funds From Reserves/CFP 3,130,722 1,565,361 0 0

Cash Flow (Deficit) from Operations 0 0 1,116,643 2,682,004 Includes: Public Housing Units and Tax credit/market rate units located on Public Housing sites Section 8 New Construction Rental units

Central Office Annual Budget

2020

Year to Date Budget

Year to Date Actual

Favorable (Unfav) Variance

Operating Income

Total Operating Income 6,684,776 3,342,388 3,372,704 30,316

Operating Expenses

Salaries and Benefits 4,233,276 2,116,638 1,986,445 130,193

Facilities and Other Administrative Expenses 1,927,120 963,560 937,395 26,165

Total Central Office Expenses 6,160,396 3,080,198 2,923,840 156,358

Surplus/(Use) of Business Activities Funds for COCC 524,380 262,190 448,864 186,674

55

OPERATING STATEMENTS: 6 MONTH ENDING JUNE 30, 2020

Housing Choice Voucher Program Annual Budget

2020

Year to Date

Budget Year to Date

Actual Favorable (Unfav)

Variance

Administrative Operating Income

Total Operating Income 11,962,816 5,981,408 6,198,830 217,422

Operating Expenses

Salaries and Benefits 6,661,037 3,330,519 3,138,972 191,547

Administrative Expenses 1,998,132 999,066 846,730 152,336

COCC-Management Fees 3,958,080 1,979,040 2,023,328 (44,288)

IT Initiative 680,000 340,000 111,988 228,012

Total Operating Costs Expenses 13,297,249 6,648,625 6,121,018 527,607

Cash Flow (Deficit) from Operations (1,334,433) (667,217) 77,812 745,029

Beginning Admin Operating Reserves 0 0 0 0

Ending Admin Operating Reserves (1,334,433) (667,217) 77,812 745,029

Housing Assistance Payments (HAP)

Housing Assistance Payment Subsidy 150,000,000 80,000,000 83,110,687 3,110,687

Investment Income on HAP Reserves 0 0 0 -

Housing Assistance Payments

150,000,000 80,000,000 82,955,747 (2,955,747)

HAP Current Year Excess (Use) 0 0 154,940 154,940

56

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57

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