new september 23, 2020 commission meeting agenda packet … · 2020. 9. 18. · 3220 south higuera...

3220 South Higuera Street ● Suite 232 ● San Luis Obispo ● CA ● 93401‐6985 Phone 805‐781‐4058 ● Fax 805‐788‐2365

www.first5slo.org

September 23, 2020 COMMISSION MEETING AGENDA PACKET ATTACHMENTS

ITEM 4: Consent Agenda

a) June 24, 2020 Minutes (Draft) b) July 13, 2020 Minutes – Special Meeting (Draft) c) FY19-20 Q4 Financials d) Memo and Amendment – MHSA 3x3 Contract e) Memo re: Budget Adjustment Request

ITEM 5: Memo re: Contract* with CAPSLO (IMPACT Incentive Layer Funds) ITEM 6: Memo re: Contract* with SLOCOE (Quality Counts Coordination) ITEM 7: Memo re: Emergency Response Funding Plan FY20-21 ITEM 8: Memo re: Updated Plan for First 5 New Program RFPs* *Items posted separately:

CAPSLO Contract – Incentive Layer Funds SLOCOE Contract – Quality Counts Coordination RFP Drafts

-Child Care and Education -Family Resiliency

FIRST 5 SAN LUIS OBISPO COUNTY CHILDREN AND FAMILIES COMMISSION

COMMISSION MEETING MINUTES

June 24, 2020 DRAFT Current Commissioners Present Bruce Gibson SLO County Board of Supervisors James Brescia, Ed.D SLO County Office of Education Devin Drake Department of Social Services Erica Ruvalcaba-Heredia, Ed.D Community at Large Melinda Sokolowski Child Care Planning Council James Tedford, M.D. Medical Representative (AAP Chapter 2) Alison Ventura, Ph.D. Community at Large Commissioners Absent/Excused -- Penny Borenstein, M.D. SLO County Public Health Department Bob Watt Community at Large Staff Present

Commission staff: Wendy Wendt, Jason Wells, Misty Livengood, Sarah Reinhart Commission Counsel: Natalie Frye-Laacke Commission Evaluation Consultant: Thomas Keifer Call to Order

Chair Gibson called the meeting to order 3:03 PM. ITEM 1 –Chair Comments Chair Gibson reminded that this is the last Commission meeting of the fiscal year; the next scheduled regular meeting will be on September 23, 2020. A special meeting scheduled for July 13, 2020 is on the Consent Agenda and will include one item – approval of a consulting contract for Phase 1 of the Collaborative Child Care Study. He recommended shifting action items on today’s agenda to the front, given Commissioner Ventura’s need to leave the meeting by 4:00 p.m. He encouraged Commissioners to stay connected with staff and programs over the summer.

First 5 San Luis Obispo County Minutes (DRAFT): June 24, 2020

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ITEM 2 - Public Comment – Items not on the agenda Shana Paulson, CAPSLO Child Care Resource Connection, announced a second supply

distribution for Child Care Providers Thursday June 25 (Arroyo Grande) and Saturday June 27

(San Luis Obispo and Paso Robles), made possible with funds from First 5 California. A third

delivery is expected in July or early August.

ITEM 3 – Commissioner Comments/Announcements

Commissioner Sokolowski announced that Head Start centers are starting to reopen, offering a summer program. She expects that there will be closings and reopenings over time to adjust to changing circumstances with the pandemic. Commissioner Tedford expressed appreciation for Commissioner Borenstein’s continuing leadership throughout the pandemic. He also announced that today is his 53rd wedding anniversary. Commissioner Gibson announced that the County passed a “COVID Budget” for the coming year. A healthy reserve has helped to weather the economic challenges. Most of the key social services programs have not been cut. ITEM 4 - Consent Agenda

a) Approve May 14, 2020 minutes b) Approve Office Lease Extension c) Approval to accept proposal with Moss Levy Hartzheim for FY 2019-20 External Audit d) Approval Mobile Device and Allowance Policy e) Authorize Special Commission Meeting in July 2020 (purpose: Contract Approval for

Child Care Study Consultant) Public Comment: None

Commissioner Gibson clarified that the date for Item 4e. has been set at July 13, 2020, 4:00 p.m. Commissioner Tedford made a motion to approve the Consent Agenda. The motion was seconded by Commissioner Ventura and passed unanimously. ITEM 5 (postponed until after Action Items 6-9)

~PUBLIC HEARING~ Strategic Plan Approval

ITEM 6 - Approve Long-Range Financial Plan Update Executive Director Wendy Wendt introduced this item. First reading of the long-range financial plan took place at the May Commission meeting. The draft presented for approval today is


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nearly identical, with several minor modifications, including updated Prop 10 revenue projections provided in late May by First 5 CA. Ms. Wendt and Commissioner Gibson pointed out that with anticipated continuing decline in revenues over time, the administrative percentage eventually climbs up slightly above the maximum 15% in outlying years, even with a freeze on the administrative budget. Commissioners recommended keeping a watch on this potential scenario and devising options to stave it off either through diversified revenue and/or reductions in administrative expenditures. Public Comment: none Commissioner Drake moved to approve the Long-Range Financial Plan Update. Motion seconded by Commissioner Ruvalcaba-Heredia. Motion passed unanimously. ITEM 7 – Approve 2020-24 Strategic Plan Narrative Ms. Wendt presented the narrative draft of the Strategic Plan, entitled Begin With the Children (inspired by a Mahatma Gandhi quote). She thanked Commissioners, staff, and Evaluation Consultant Thomas Keifer, for their collective contributions to the process leading up to creation of the Plan. She reminded them that it is meant to be a living document, and that there are several additional pieces to be added over the coming months (e.g. Financial Plan, Advocacy Agenda, Evaluation Implementation Plan, Summary of Community Input). Minor copy edits are also being completed, none of which are content-related. The Plan narrative format is modeled somewhat after the First 5 SLO County website framework. Ms. Wendt highlighted two areas for Commission input:

• Proposed change to First 5 Mission Statement: Our mission is to allocate funds and advocate for quality programs and services, supporting children, prenatal to age 5, to ensure that every child is healthy, developing to optimal potential, and ready to learn in school. The bolded phrase is a new addition. Ms. Wendt pointed out that our Mission extends beyond physical health and school readiness, and proposed that the additional phrase encompasses a broader sphere of focus that more accurately reflects First 5’s work. Commissioners expressed strong and unanimous support for this change.

• Question re: whether a second advocacy goal might be included under the Health and Development focus area. Commissioner Sokolowski suggested a focus on social/emotional health, and wondered if Help Me Grow already addresses this sufficiently. Ms. Wendt offered that an advocacy goal could call out trauma/ACES/early childhood mental health. Commissioner Ventura commented that a goal related to health access might be included. Ms. Wendt said she and staff will develop options for a second Health and Development advocacy goal based on this discussion, bring back to the Commission for consideration at a future meeting.


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Public Comment: none Commissioner Brescia moved to approve the Strategic Plan narrative (with copy edits completed); motion seconded by Commissioner Drake; passed unanimously. ITEM 8 – Approve 2020-22 Program Contracts Associate Director Jason Wells introduced the item, which includes seven new two-year contracts with continuing program partners. A second two-year contract round can be considered in the future, pending solid performance and continuing community need. Legal Counsel Natalie Frye-Laacke reminded Commissioners of protocol related to conflict of interest among individual Commissioners and the requirement to recuse from voting in such cases. Public Comment: none Motions to approve 2-year contracts were issued in the following order: SLO County Office of Education - First 5/CSPP Preschool ($358,740) Commissioner Ventura moved, Drake seconded, Brescia recused. Motion passed 6-0/1 recusal. SLO County Public Health Dept. -- Oral Health Program Manager ($80,000) Commissioner Sokolowski moved, Brescia seconded. Motion passed unanimously. Gary Englund and Assoc. - Vision Screening ($40,000) SLO County Public Health – BABES ($358,740) Parents Helping Parents ($83,132) Carsel Consulting – Health Access Trainers ($40,000) Commissioner Brescia moved, Sokolowski seconded. Motion passed unanimously. Tolosa Children’s Dental Center – Oral Health Prevention for Children ($40,000) Commissioner Brescia moved, Sokolowski seconded, Tedford recused. Motion passed 6-0/1 recusal ITEM 9 – Approve FY 2020-21 Administrative Budget Ms. Wendt introduced the final draft of the FY 2020-21 Administrative Budget. A first reading was conducted at the May 2020 Commission meeting. Only minor changes were made in the interim: office rent is being held at the current level for the coming year. A staff cell phone stipend has been added to personnel benefits. Public comment: None. Commissioner Brescia moved to approve the FY2020-21 Administrative Budget; Commissioner Tedford seconded. Motion passed unanimously.


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ITEM 5 – Staff Report Misty Livengood updated the Commission on various projects and information regarding First 5 SLO County:

• Racial justice statements by First 5 Association and First 5 CA. Equity at the core of our work.

• First 5 SLO County submitted a letter to Assemblymember Cunningham; invited SLO Chamber and Economic Vitality Corporation to submit letters to the Governor in support of budget elements that support child care.

• First 5 SLO County has been working on multiple levels to address COVID as it affects young children, families and service providers. A key continuing example is Emergency Response funding from First 5 that is contributing to the Community Foundation Disaster Support Fund. Associate Director Jason Wells continues to partner with Foundation staff on this effort.

• Commissioners Gibson, Ruvalcaba-Heredia and Sokolowski have been working with Wendy Wendt and a group of community stakeholders to secure financial relief or undocumented and mixed status families in the county. The initiative is called SLO County UnDocuSupport.

• Hands on Heroes continues, minus the video production – the focus in May was on families, and in June on the entire community.

• Daily Talk.Read.Sing. livestreams are taking a hiatus for the summer. Several Commissioners have taken part, as well as all the staff; the finale week was all-kids. Mr. Wells commented on the honor and fun it has been to produce the daily ramp-up of this series over the past few months.

Special Projects Administrator Sarah Montes Reinhart provided an update on progress with the 3 by 3 project and Help Me Grow:

• Pediatric partners CHC and Bravo Pediatrics are both continuing to partner on the project.

• Bravo Pediatrics in particular has received positive feedback from families throughout the COVID crisis.

• She thanked Commissioner Tedford for his ongoing interest in/support for the project, and for sending her valuable links to resources.

• The Help Me Grow Steering Committee will next meet over the summer.

• Ms. Reinhart is developing a productive working relationship with Jamie McGillis, SLO Help Me Grow Coordinator with the Centralized Access Point at CAPSLO.

Mr. Wells added a brief update on the Disaster Support Fund – nearly $150,000 has been distributed, $42,550 of which is covered with First 5 Emergency Response Fund contributions. Ms. Wendt touched on the following subjects:

• Reminder that emergency response funding is now an annual budgeted allocation in the long-range financial plan. Commissioner Gibson expressed praise for the partnership with the Community Foundation.


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• First 5 offices are opened in a modified way: by appointment only to the public. At least one staffer in every day.

• July 13th Special Commission meeting will involve one agenda item – to review and approve a contract with the Low Income Investment Fund to conduct the Collaborative Child Care Study ‘feasibility phase.”

• We Are the Care is establishing a City Council Liaison team to create a two-way communication between early childhood advocates and municipal decision-makers.

• Ms. Wendt is part of an advisory team to the new Paso Robles public schools grant: Inclusive Early Education Expansion Initiative, which will build child care capacity in that city that is designed for an integrated mix of typically developing children and children with special needs.

• The First 5 Association has a new Executive Director, who will start in her position in early July. Her name is Melissa Stafford Jones and she comes to First 5 with a background in philanthropy and early childhood development.

• In the coming months, First 5 SLO County will be pursuing lasting ways to build toward an equitable society by focusing on its own role in the work around racial justice. Commissioner Gibson commented that he has been in touch with NAACP and Race Matters, including discussing the work of First 5.

Public Comment: NONE ITEM 10 – Adjournment 4:43 p.m.

FIRST 5 SAN LUIS OBISPO COUNTY CHILDREN AND FAMILIES COMMISSION

COMMISSION MEETING MINUTES

July 13, 2020 (Special Meeting) Current Commissioners Present

Bruce Gibson SLO County Board of Supervisors James Brescia SLO County Office of Education Erica Ruvalcaba-Heredia Community at Large James Tedford Medical Representative (AAP Chapter 2) Alison Ventura Community at Large Bob Watt Community at Large

Commissioners Absent/Excused -- Penny Borenstein, M.D. SLO County Public Health Department Melinda Sokolowski Child Care Planning Council Devin Drake Department of Social Services

Staff Present Commission staff: Wendy Wendt, Jason Wells, Misty Livengood Commission Evaluator: Tom Keifer Commission Counsel: Natalie Frye-Laacke

Call to Order

Chair Gibson called the meeting to order at 4:02 PM.

ITEM 1 –Chair Comments

Commissioner Gibson welcomed Commissioners, staff and public to this specially scheduled meeting to review and approve a contract with the Low Income Investment Fund to provide consultation services on a collaborative feasibility study focused on child care capacity-building. ITEM 2 - Public Comment – Items not on the agenda None.

First 5 San Luis Obispo County Minutes (DRAFT): July 13, 2020 (Special Meeting)

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ITEM 3 – Review/Approve $30,000 Contract with Low Income Investment Fund (LIIF) to complete a Feasibility Study as Phase I of the Collaborative Child Care Study Executive Director Wendy Wendt present the item, and began with an introduction of all attendees on the Zoom call. These included First 5 Commissioners and staff in attendance, representatives from three of the four partnering agencies on the study – City of San Luis Obispo, Cal Poly, San Luis Coastal Unified School District (County of SLO rep was unable to attend). Shana Paulson (Child Care Resource Connection) and Raechelle Bowlay (Local Child Care Planning Council) were also in attendance, as were all three members of the LIIF consultant team – Elizabeth Winograd, Kristen Anderson, and Eileen Monahan. Ms. Wendt summarized the evolution of the child care study initiative and partnership with the four public agencies. She also explained a minor delay in identifying a consultant for the feasibility due to the onset of the COVID pandemic. All parties were determined to proceed with the project despite the challenges presented by the current situation. Project study team members reviewed applicant proposals, and selected the LIIF team to conduct the Feasibility Study. Comments: Commissioner Watt expressed pride in First 5’s role in this moment to address the child care crisis. Commissioner Gibson added that child care and housing insecurity have risen to the surface of public awareness in the era of COVID. Elizabeth Winograd thanked the Commission for its time and passion on this issue. She and her team have seen the dire need across California, and a looking forward to working on the issue with the San Luis Obispo County community. Commissioner Brescia made a motion to approve a contract with the Low Income Investment Fund in the amount of $30,000 for completion of a feasibility study – Phase 1 if the Collaborative Child Care Study. Commissioner Watt seconded the motion, which passed unanimously. Adjourn 4:17 p.m.

To: First 5 Commissioners From: Wendy Wendt Date: September 23, 2020 Re: ITEM 4c: 2019-20 Fourth Quarter Financial Report Recommended Action Staff recommends the Commission approve the Administrative Budget report, Operating Statement and Balance Sheet (unaudited) for Fiscal Year 2019-20 as of June 30, 2020. Administrative Budget As of June 30, 2020, 87.3% of the administrative budget was spent. Administrative budget comments:

1. Program Related Administrative Expenses – Administrative budget spending has been reduced by $68,286 (a portion of office rent and staffing cost allocated to program activities). The cost is directly related to work performed for funded programs and can be considered program related expenses as defined by the GFOA guidelines.

Administrative Expense as Percent of Total Operating Expense The Commission’s adopted administrative cap is set at 15%. The administrative cap amount is defined as a percentage of Total Operating Expense. The policy also states that staff will monitor the administrative percentage to ensure it remains within approved limits. If the percentage exceeds the cap amount, staff is required to alert the Commission and explain the reason for a percentage in excess of 15%. As of June 30, 2020, the Administrative Expense as a percentage of Total Operating Expense is 9.6% ($243,639/$2,513,835), down from 16.2% in Quarter 3 as contracted program expenditures increase.

Operating Statement As of June 30, 2020 net revenue is $73,904. Operating Statement comments:

1. Prop 10 Tobacco Tax Revenue – Tax revenue scheduled to date for FY 2019-20 through June of Q4 is $1,704,840. This includes $394,457 in Proposition 56 backfill.

Tax Revenue Distribution Schedule 2019-20 July 2019

August 2019

September 2019

October 2019

November 2019

December 2020

January 2020

February 2020

March 2020

April 2020

May 2020

June 2020

107,684 128,043 93,816 111,455 38,636 119,384 186,482 91,227 91,567 139,187 83,817 119,0842.

Tax Revenue Distribution Schedule 2018-19 July 2018

August 2018

September 2018

October 2018

November 2018

December 2018

January 2019

February 2019

March 2019

April 2019

May 2019

June 2019

144,117 121,857 162,173 132,985 123,568 140,143 42,757 111,405 108,983 107,888 127,643 112,142

3. Total revenue received from all sources through June 30, 2020 is $2,587,739. This includes IMPACT and IMPACT HUB payments totaling $238,256; four local interest payments; two MAA payments; a $5,000 mini-grant from First 5 California for Census outreach; accrued April-June payments from the 2018-19 Tax Revenue Distribution Schedule totaling $347,672.70; accrued IMPACT/HUB program income of $281,188 and accrued state interest totaling $4,358.

4. Total Program and Administrative Expenditures through June 30, 2020 are $2,513,835.

Fund Balance Detail (To be included with Audit Report at the October Commission Meeting)

Beginning YTD Ending %Budget Bal Expensed Budget Bal Expensed

Regular Hours - Permanent 391,506 388,851 2,655 99%Computer Supplies 1,000 1,219 (219) 122%Copy/Printing 3,000 524 2,476 17%Food 800 693 107 87%Insurance 3,700 3,518 182 95%Copier Maint Contract 1,000 718 282 72%Memberships 5,000 4,551 449 91%Office Expense 3,000 2,423 577 81%Other Services - Auditor Dept. 8,052 8,052 - 100%Postage - Direct 100 43 57 43%Professional Services 72,210 41,015 31,195 57%Registration/Training 5,000 3,529 1,471 71%Rent 45,515 45,077 438 99%Significant Value Purchase 5,000 1,426 3,574 29%Special Dept Expense 14,180 9,700 4,480 68%Phone, Data, Internet Access 5,000 2,753 2,247 55%Other Travel Expenses 5,522 5,246 276 95%Contingency 20,000 20,000 0%Total Administrative Expense 589,585 519,338 70,247 88%

Less: Program Related Admin (310,584) (275,703) (34,881)

Net Administrative Expense 279,001 243,635 35,366 87.3

First 5 Children and Families Commission of San Luis Obispo CountyAdministrative Budget (Unaudited)

FY 19-20June 30, 2020

First 5 San Luis Obispo County Funded Programs - FY 2019-20 - corrected 8.19.20

123456789101112131415161718192021

222324252627282930313233343536373839404142434445464748495051525354555657585960

A B C D E F Jul19-Sep19 Oct19-Dec19 Jan20-Mar20 Apr20-Jun20 Total

Perinatal ReadinessBABES (SLO Co PHD) 43,875 44,981 90,514 179,370 Perinatal Mental Health Support (CFS) 4,787 4,787 Baby's First Breath (SLO Co PHD, TCP) 5,736 10,282 27,195 43,213

TOTAL - 49,611 55,263 122,496 227,370 Child Health and DevelopmentOral Health Safety Net Treatment (Contribution) - Oral Health Coordinator (SLO Co PHD) 13,288 11,751 14,962 40,001 Tolosa Children's Dental Clinic 6,884 13,720 20,604 Vision Screening 1,998 3,311 8,141 371 13,821 BEST PALS (Pediatric Physical Therapy Services) 11,973 12,293 17,866 42,132 Health Access Trainers (Carsel Consulting Group) 3,877 13,142 10,039 11,094 38,152 3 by 3 Research (Carsel Consulting Group) 986 1,182 765 876 3,809 3 by 3 Internal Program Expenses 231 4,040 1,469 261 6,001 3 by 3 Bravo 4,220 7,594 11,814 3 by 3 CHC 4,531 7,608 12,139 HMG Centralized Access Point 92,310 92,310

TOTAL 7,092 53,820 53,209 166,662 280,783 Early LearningPR First 5 ECE - Donation Equipment 2,609 2,609 ELFA (SLO COE) 5,814 6,311 19,221 31,346 First 5 Preschools 21,949 41,736 84,676 148,361 (OC) School Readiness, Oceano (LMUSD) 24,839 22,116 53,660 100,615 (GB) School Readiness, Georgia Brown Elem (PRJUSD) 54,633 41,179 95,812

TOTAL 2,609 52,602 124,796 198,736 378,743 Family StrengtheningMagda Williams 10,701 16,581 18,405 15,814 61,501 (OC) Family Advocacy 12,543 12,232 19,226 44,001 (GB) Family Advocacy 13,990 25,890 39,880 Parents Helping Parents 7,186 10,582 9,769 14,016 41,553 Family Advocacy Services (CFSSLO) 2,599 34,026 14,124 37,250 87,999 Parent Cafes (CFSSLO) 15,057 11,036 23,510 49,603 Parent Cafes (CAPSLO) 4063 18,450 22,513

TOTAL 20,486 88,789 83,619 154,156 347,050 IMPACT SLOQuality Counts -- FCCs (CAPSLO - CCRC) 22,189 126,825 149,014 Quality Counts -- Centers (CAPSLO -LPC) 50,208 173,181 223,389 Early Learning and Literacy Specialists (SLOCOE) 17,661 23,776 84,986 126,423 IMPACT Program Evaluation Expenses 1,275 2,041 1,785 3,528 8,629 IMPACT HUB Expense 16,166 630 4,831 21,627 IMPACT DATA Reimbursement 20,179 20,179 IMPACT Program "Other" 675 65,471 66,146

TOTAL 17,441 93,404 25,561 479,001 615,407 Advocacy ProjectsCBOR/HOH 1,550 1,400 4,650 3,500 11,100 New/General Advocacy 120 615 482 17,885 19,102 Talk Read Sing Campaign 8,992 3,500 881 13,373 Other Advocacy Projects -

TOTAL 10,662 5,515 5,132 22,266 43,575 OtherEvaluation - Core Allocation 4,208 9,733 8,378 12,703 35,022 Kits for New Parents 1,640 337 628 2,605 Event Sponsorships 1,000 1,500 2,500 Emergency Response Funding 61,438 61,438

TOTAL 6,848 10,070 10,506 74,141 101,565

TOTAL PROGRAM AND EVALUATION EXPENSE 65,138 353,811 358,086 1,217,458 1,994,493 Quarter ending: 6/30/2020

EXPENSES Jul - Sept Oct - Dec Jan - Mar Apr-Jun YTDAdministration 140,026 125,611 131,542 122,163 519,342

Less: Program Related Admin (71,579) (64,031) (71,807) (68,286) (275,703) Net Administrative Expense 68,447 61,580 59,735 53,877 243,639

Program & Evaluation Perinatal Readiness 49,611 55,263 122,496 227,370

Child Health and Development 7,092 53,820 53,209 166,662 280,783 Early Learning 2,609 52,602 124,796 198,736 378,743 Family Strengthening 20,486 88,789 83,619 154,156 347,050 IMPACT Program Contracts 17,441 93,404 25,561 480,659 615,407 Advocacy Projects (CBOR, P5CAN, etc) 1,670 2,015 5,132 21,385 30,202 Talk Read Sing Campaign 8,992 3,500 881 13,373 Event Sponsorships 1,000 1500 2,500 Kits for New Parents 1,640 337 628 2,605 Evaluation (Core) 4,208 9,733 8,378 12,703 35,022 Emergency Response Funding 61,438 61,438 Plus: Program Related Admin 71,579 64,031 71,807 68,286 275,703

136,717 417,842 429,893 1,287,402 2,270,196 205,164 479,422 489,628 1,341,279 2,513,835

REVENUE (Trust Fund: 3300000000)Prop 10 Tobacco Tax 347,673 107,684 1,163,500 230,755 1,849,612 IMPACT 262,246 196,051 458,297 SMIF (Prop 10 interest) 4,358 4,358 HUB Payments 22,835 33,480 4,831.48 61,147 MHSA Revenue 17,252 2,731.83 19,984 Interest (Local) 45,852 43,953 83,145 172,951 MAA 9,149 5,963 15,112

Other Revenue 258 48 5,513 461 6,280 646,518 210,279 1,409,018 321,924 2,587,739

441,354 (269,143) 919,390 (1,019,355) 73,904 Total Revenue

Net Revenue (Expenses)

First 5 Children and Families Commission of San Luis Obispo CountyOperating Statement (unaudited)

FY 19-20June 30, 2020

Total Program & Evaluation Expense Total Operating Expense

ASSETS

Cash in County treasury 9,043,723$ Receivables - Accrued IncomeRent Deposit & Prepaid Rent 7,277$ Bank Deposit 10,000$

Total Assets 9,061,000$

LIABILITIES

Accounts/Salaries payable 661,963$ Trust Deposits 106,830$ Deferred Revenue 80,000$

Total Liabilities 848,793$

FUND BALANCE

Fund Balance: 8,744,539$

Reserved for Encumbrances 753,710$

Total Reserved 753,710$

Fund Balance Available 7,458,497$

Total Fund Balance 8,212,207$

Total Liabilities and Fund Balance 9,061,000$

First 5 Children and Families Commission of San Luis Obispo CountyBalance Sheet (TRUST FUND 3300000000)

6/30/2020 (unaudited)

Helping Give Children the Best Possible Start in Life

To: First 5 Commission From: Wendy Wendt Date: September 23, 2020 Re: ITEM 4d: Approve 2020-21 Amendment to MHSA Contract with County of San

Luis Obispo Department of Behavioral Health Recommended Action Staff recommends the Commission approve the Option to Renew and Amendment No. 2 to the Contract for Behavioral Health Services County of San Luis Obispo Behavioral Health Services (3 by 3 Development Screening Partnership). Background On April 9, 2019, First 5 San Luis Obispo County entered into a contract with the County of San Luis Obispo to oversee the implementation of the 3 by 3 Developmental Screening Partnership, an Innovations initiative funded through the Mental Health Services Act. The Option to Renew /Amendment No. 2 is a standard annual contract renewal mechanism employed by the County of San Luis Obispo (Amendment No. 1 was approved by the First 5 Commission and executed October 1, 2019). There are no substantive changes from the original contract document and the attached Amendment with the exception of effective and duration dates.

First 5 San Luis Obispo County FY 2020-21 Option to Renew and Amendment No. 2

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OPTION TO RENEW AND AMENDMENT No. 2

To the CONTRACT FOR BEHAVIORAL HEALTH SERVICES

COUNTY OF SAN LUIS OBISPO BEHAVIORAL HEALTH SERVICES

Entered into by and between the County of San Luis Obispo, a public entity in the State of

California, (hereafter “County”) and First 5 San Luis Obispo County, an independent public

agency, (hereafter “Contractor”):

WHEREAS, on April 9, 2019, the County and Contractor entered into a contract for fiscal

year 2018-19 (the “Contract”) under which Contractor agreed to provide certain services.

WHEREAS, on October 1, 2019, the County and Contractor executed Option to Renew and

Amendment No. 1 to extend the contract term and amend the scope of services.

WHEREAS, the County and Contractor have a need to exercise the option to renew the

Contract as per Exhibit C.4. “Option to Renew for One Year”.

WHEREAS, the County and Contractor have a need to amend the scope of services and

increase the maximum compensation under the Contract.

WHEREAS, the Board of Supervisors delegated to the Health Agency Director or designee

the authority to decide whether to exercise the option to renew this Contract for three (3)

successive one (1)-year periods.

WHEREAS, the Board of Supervisors delegated to the Health Agency Director or designee

the authority to amend the Contract to exchange, delete, or add to the types of services and/or to

increase compensation to Contractor up to 25% of the original Contract amount as per County

Resolution No. 2018-15, dated September 11, 2018 and signed by the Board of Supervisors on

September 17, 2018.

NOW THEREFORE, the parties agree that the Contract is amended as follows:

1. The Contract, Exhibit A-1, “Scope of Services” is deleted and replaced in its entirety with the Exhibit A-2, “Scope of Services,” attached hereto and incorporated herein by reference.

2. The Contract, Exhibit B.1., “Compensation”, subsection a., is deleted and replaced in its entirety with the following:

a. Prior to commencement of services, Contractor shall provide a valid, current taxpayer ID number to the San Luis Obispo County Auditor/Controller at: 1055 Monterey Street


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Room D220, San Luis Obispo, CA 93408. County shall pay to Contractor as

compensation in full for all services performed by Contractor pursuant to the Contract,

the following sums in the following manner:

1) County’s Maximum Cost of the Contract for Services.

i. Contractor understand that the County shall not expend more than seven hundred

ninety nine thousand nine hundred ninety eight dollars ($799,998) for all services

under this Contract for Fiscal Year (FY) 2018-19 through FY 2021-22. All

payments under this Contract shall directly support services specified in this

Contract.

ii. The County Board of Supervisors has approved proposed expenditures per

County FY as outlined below:

FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 Total

3-by-3

Proposed

Expenditures

$169,860 $181,956 $226,656 $221,526 $799,998

iii. Line item budget adjustments may be requested by Contractor and shall be subject

to approval by the Behavioral Health Administrator. If the line item budget

adjustment does not increase the contract maximum, a contract amendment will

not be required, only written approval by the Behavioral Health Administrator

will be required. If the line item budget adjustment causes the contract maximum

to be exceeded, then a contract amendment will be required.

2) If applicable, should both parties exercise the right to renew this Contract as

described in Exhibit C, the maximum fund amount for this Contract in total per

renewal term is identical to the maximum fund amount in FY 2020-21 unless the

parties agree otherwise pursuant to Paragraph of Exhibit D, Contract Amendments.

3. The Contract, Exhibit C.3. “Duration Date.”, subsection a., is deleted and replaced in its entirety with the following:

a. This Contract shall remain in effect from July 1, 2020 until June 30, 2021, unless terminated sooner pursuant to Exhibit D.6., “Termination for Cause”, or Exhibit D.7.,

“Termination for Convenience”, of the Contract.

4. In any instance in which a provision of this Option to Renew and Amendment No. 2 contradicts or is inconsistent with provisions of the Contract or Option to Renew and

Amendment No. 1, the provision of this Option to Renew and Amendment No. 2 shall

prevail. All other terms and conditions of the Contract and any amendments shall remain in

full force and effect.

5. The effective date of this Option to Renew and Amendment No. 2 shall be July 1, 2020.

6. This Option to Renew and Amendment No. 2 may be executed in counterparts, each of which shall be deemed to be an original, but all of which, when taken together, shall

constitute one and the same agreement. This Option to Renew and Amendment No. 2 may

be executed and delivered by facsimile or scanned signature by any of the parties and the


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receiving party may rely on the receipt of such document so executed and delivered by

facsimile or email as if the original had been received.

IN WITNESS WHEREOF, County and Contractor have executed this Amendment No. 2 on

the day and year set forth below.

First 5 San Luis Obispo County

By: _____________________________________________ Date: ____________________

Bruce Gibson, Chairperson

By: _____________________________________________ Date: ____________________

Wendy Wendt, Executive Director

Tax ID# XX-XXXXXX

Held in Confidential File

Approved as to form and legal effect.

RITA L. NEAL

COUNTY COUNSEL

By: _____________________________________________ Date: ______________________

Deputy County Counsel

COUNTY OF SAN LUIS OBISPO

A Public Entity in the State of California

By: _____________________________________________ Date:______________________

Michael Hill, Health Agency Director


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EXHIBIT A-2

CONTRACT FOR BEHAVIORAL HEALTH SERVICES

SCOPE OF SERVICES

I. Mental Health Services Act (MHSA) Project

a. Per Section 5891(a) of the Welfare and Institutions Code (W&I Code), MHSA funds shall be used to expand mental health services (new programs). These funds shall not

be used to supplant existing state or county funds to provide mental health services.

Funds must be used for programs authorized in Section 5892 of the W&I Code and

funds shall not be used to replace state or county funds required to be used to provide

these services. These funds may not be used to pay for any other program. The

Contractor must certify compliance with all regulations, laws, and statutes of the

MHSA, including participation and non-supplantation requirements.

b. Contractor shall adopt the following guiding principles standards in planning, implementing, and evaluating the programs and/or services provided with MHSA

funds. These include Community Collaboration; Cultural Competence; Client Driven;

Family Driven; Wellness, Recovery, and Resilience Focused; and Integrated Service

Experience. For full text, see: https://www.slocounty.ca.gov/Departments/Health-

Agency/Behavioral-Health/Mental-Health-Services-Act-(MHSA)/MHSA-Guiding-

Principles.aspx

c. Contractor shall ensure that during emergency situations, services may be provided via telephone, through video conferencing, or another means considering local, state,

and national regulations are being upheld on an as needed basis to maintain, protect,

and provide safety and continuity of services.

II. MHSA Innovation (INN) Component Level Goal

a. To provide projects that are novel, creative, and/or ingenious mental health practices or approaches that contribute to learning and that are developed within communities through

a process that is inclusive and representative, especially of unserved, underserved, and

inappropriately served individuals.

III. 3-by-3 Developmental Screening Partnership Between Parents and Pediatric

Practices

a. Scope of Services:

1. The Contractor shall be responsible for delivering three (3) methods of

comprehensive and recurring screenings to children zero (0) to three (3) years of age

in a Community Health Clinic (CHC) and a private pediatric practice. The three (3)

methods are – health educator encounter, self-administered by parent/primary

caregiver, and childcare provider encounter. Screenings shall take place at ages nine

(9) months, eighteen (18) months, and twenty-four to thirty (24-30) months and will

be offered in English and Spanish. Contractor shall subcontract with a program

researcher who shall develop and administer surveys and other data collection

methods to measure progress toward expected outcomes. The Contractor shall

https://www.slocounty.ca.gov/Departments/Health-Agency/Behavioral-Health/Mental-Health-Services-Act-(MHSA)/MHSA-Guiding-Principles.aspxhttps://www.slocounty.ca.gov/Departments/Health-Agency/Behavioral-Health/Mental-Health-Services-Act-(MHSA)/MHSA-Guiding-Principles.aspxhttps://www.slocounty.ca.gov/Departments/Health-Agency/Behavioral-Health/Mental-Health-Services-Act-(MHSA)/MHSA-Guiding-Principles.aspx


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subcontract and establish a Memorandum of Understanding (MOU) with every

participating agency and ensure subcontracted screening services are met, which

include but are not limited to:

i. Assigning a team made up of a project clerk and a health educator for the CHC

and the private pediatric practice.

ii. Coordination of assigning clients to one (1) of the three (3) screening methods;

and administration and coordination of screening schedules, as well as providing

and assisting in the completion of surveys given to parents/primary caregivers,

and medical staff.

iii. The project shall be developed, and implementation shall begin during FY 2018-

19, with the entire project continuing through June 2022. The anticipated project

timeline includes a six (6) month start-up period, three (3) years of performing

trial tests utilizing the three (3) delivery methods, and a six (6) month period of

evaluating the effectiveness of the innovation project.

2. The screening methods shall include:

i. Health educator encounter: screening method shall be administered by an in-clinic health educator and shall also include a thirty (30) minute education

encounter;

ii. Self-administered by parent/primary caregiver: performed by parents or primary caregiver prior to appointment date either on-line or paper; and

iii. Childcare provider encounter: administered with family in the childcare setting and will include a thirty (30) minute education encounter.

3. Following each screening method, a physician shall review and discuss screening

results with parents/primary caregivers and make timely referrals, as appropriate. If a

child or parent/primary caregiver is identified as being at risk of serious mental illness

(SMI), a proper and timely handoff will be presented for appropriate care. Contractor

shall employ the Ages and Stages Questionnaire (ASQ) as the screening tool and

shall use the Ages and Stages Questionnaire: Social-Emotional (ASQ: SE-2) as

needed for further screening.

b. MHSA Program Goals:

1) The 3-by-3 project seeks to improve early age screening processes for children and to increase the level of mental health knowledge for parents/primary caregivers. The

project is designed so that the Contractor shall answer the following questions as part

of the program testing period, through surveying and assessing participants during

their participation in the project:

i. What specific method(s) and setting(s) increase behavioral screenings in early childhood?

ii. What screening method(s) will increase mental health awareness and knowledge for parents/primary caregivers?

iii. How can specific screening methods be integrated into the CHC and/or the private pediatric practice to provide mental health screenings?

iv. What screening methods and strategies increase referrals?


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v. What specific strategies best support recurring mental health screenings for children and allow parents/primary caregiver engagement?

vi. What specific screening methods and strategies increase mental health knowledge for pediatricians?

2) Contractor shall document and communicate with County any recommended changes to program goals and objectives, including reducing, expanding, eliminating, or

incorporating additional outcomes. Contractor shall provide all appropriate

documentation to support any recommended changes. No recommended changes

shall be made without prior approval from County. Contractor shall provide a final

report at the end of the four (4) year innovation project outlining their findings for the

MHSA program goals and outcomes.

c. Staffing:

1) 0.40 FTE Project Coordinator

d. Units of Service:

1) Units Defined:

i. Participant = unduplicated child receiving the screening instrument in a given year

ii. Family unit = parent or primary caregiver of screened child or children

iii. Education encounter = a thirty (30) minute education session provided by the health educator or the child care provider as part of a guided screening with the

participant and family unit

iv. Referrals = Providing a family unit with information for further consultation, review, and action to mental health services in the community

2) Minimum Annual Units:

i. Four hundred fifty (450) unduplicated participants screened

ii. Three hundred fifty (350) family units

iii. Fifty (50) hours of education encounters

iv. Twenty (25) referrals provided to participants or parents/primary caregivers

e. Key Outcomes:

1) Fifteen percent (15%) increase in parent/primary caregiver knowledge of age-appropriate social-emotional development

2) Fifteen percent (15%) increase in parent/primary caregiver mental health knowledge

3) Fifteen percent (15%) increase in pediatric practices’ mental health knowledge

4) Fifty percent (50%) of parents/primary caregiver survey responses for each testing method

i. From the parents/primary caregivers’ perspective determine the preferred screening that allows greater engagement

5) One hundred percent (100%) of pediatrician survey responses for each testing method

i. From the pediatricians’ perspective determine the preferred screening method


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To: First 5 Commission From: Wendy Wendt Date: September 23, 2020 Re: ITEM 4e: Approve Administrative Budget Adjustment to Cover CalPERS 2020-21

Unfunded Accrued Liability Payment Recommended Action Staff recommends the Commission approve an increase of $14,283 in the Benefits line item of the FY2020-21 Administrative Budget, to be offset by a $14,283 decrease in the Contingency line. This adjustment is needed to cover an unanticipated increase in unfunded accrued liability payments to the CalPERS retirement system. Background On June 24, 2020, the Commission approved the FY 2020-21 Administrative Budget, including a contingency line item of $20,000 to cover “unexpected staffing or other changes.” The following week, CalPERS mailed its Annual Unfunded Accrued Liability invoice, which totaled over 200% more than the previous year. The current year amount now stands at $14,283. In order to cover this unexpected jump, staff is requesting a budget adjustment of $14,283 from the Contingency line item to the Benefits line. The adjusted budget totals will read: Benefits: $131,946 ($117,663+$14283) Contingency: $5,717 ($20,000 - $14283) Fiscal Impact None; The overall Administrative Budget will remain the same. Both Benefits and Contingency lines are within the Administrative Budget.


To: First 5 Commission of San Luis Obispo County From: First 5 Staff Date: September 23, 2020 Re: Item 5: Contract with Community Action Partnership of SLO County

(CAPSLO)/Local Child Care Planning Council - COVID-recovery stipends for local child care providers (funding Source First 5 California IMPACT Incentive Layer Funds)

Recommended Action It is recommended that the Commission approve a contract with CAPSLO/Local Child Care Planning Council – to facilitate professional education and distribution of COVID-recovery stipends for local child care providers (funding Source First 5 California IMPACT Incentive Layer Funds). Background First 5 California has awarded incentive layer funding to First 5 SLO County in the amount of $77,000 for the purposes of addressing COVID. This funding is part of the First 5 CA’s overall First 5 IMPACT (Improve and Maximize Program so All Children Thrive)/Quality Counts effort specifically focused on COVID safety and recovery. The local Quality Counts Consortium has determined that the most appropriate use of these funds is to provide stipends to local child care providers receiving professional education and COVID safety training. The Consortium further determined that the CAPSLO/Local Child Care Planning Council is the most appropriate entity to facilitate distribution of these funds. Contract IMPACT Incentive Layer Funds will be used for the specific purpose of addressing COVID-19. Contractor will provide professional development and education stipends for staff of participating IMPACT sites. Stipend requirements will include a minimum of one-hour health and safety training and coaching support for program adaptations during COVID recovery. Contractor may access up to $77,000 to be used for the specific purpose of addressing COVID-19 in IMPACT sites within San Luis Obispo County. Contractor will provide professional development and COVID health and safety training and coaching support to approximately 111 participants. Non-IMPACT sites may be provided stipends as a form of outreach for potential quality counts program participation. Contractor will submit quarterly invoices and accompanying documentation for expenditures incurred. Contract duration is July 1, 2020 to June 30, 2021.


To: First 5 Commission of San Luis Obispo County From: First 5 Staff Date: September 23, 2020 Re: Item 6: Contract Commission Review and Approval: Contract with SLOCOE for

First 5 staffing in support of Quality Counts program Recommended Action It is recommended that the Commission approve a contract with SLO County Office of Education (SLOCOE) for First 5 SLO County to coordinate Quality Counts program and activities. Background San Luis Obispo County Office of Education has been awarded the Quality Counts California (QCC) Local Consortia and Partnership Grants on behalf of the San Luis Obispo County Quality Counts Consortium from First 5 California and California Department of Education. In previous years, First 5 SLO County was the IMPACT (Improve and Maximize Program so All Children Thrive) administering agency. During the grant application process for the QCC grant, First 5 SLO County agreed to release lead status when the new coordinated effort by First 5 CA and Office of Education made it more efficient for SLOCOE to be the lead agency. To maintain a consistency of coordination through the first year of this grant, SLOCOE is contracting with First 5 SLO County to provide grant coordinating services to be administered by the First 5 staff person who coordinated IMPACT activities under the previous First 5 CA grant funding arrangement. Contract Under the scope of services for this contract, First 5 SLO County will oversee day-to-day project coordination, schedule and coordinate consortium meetings and communication among partners, and will be responsible for collection and submission of the common data files used for evaluation and grant progress reporting. Contract duration is July 1, 2020 to June 30, 2021. Contract Amount: $37,571.65.

To: First 5 Commissioners From: Staff Date: September 23, 2020 Re: Item 7: Update to Emergency Response Funding Plan 2020-21 ______________________________________________________________________________ Summary At its March 25, 2020 meeting, the First 5 San Luis Obispo County Commission approved an Emergency Response Funding Policy that created a mechanism for nimble response to the needs of young children and their families in the event of a local emergency (below is a copy of the Policy). During the same meeting, the Commission took additional action to authorize an out-of-budget allocation of up to $75,000 to be used toward immediate COVID relief. The Executive Director was authorized to consult with the Chair and Vice Chair in determining optimal use and distribution method for any portion of these funds. One option that was presented for consideration at the meeting was for First 5 to partner with The Community Foundation San Luis Obispo County via its Disaster Support Fund. Over the ensuing months, First 5 SLO County invested $61,438 of the 75,000 allocation in two ways. $1,438 was contributed toward initial PPE and cleaning supply inventory that was collected and distributed to local child care providers via CAPSLO’s Child Care Resource Connection. The remaining $60,000 was directed to the Community Foundation Disaster Support Fund and allowed for rapid response funding to go out to local nonprofit grant applicants who have been instrumental in providing COVID-related supports for young children and their families. First 5 funds combined with Foundation Disaster Support funds went to Atascadero Loaves and Fishes, RISE, Stand Strong, YMCA, Food Bank, Seneca Family of Agencies, Center for Family Strengthening/UndocuSupport, Restorative Partners, Boys and Girls Club, Estero Bay Kindness Coalition, Family Care Network, Community Counseling Center, CAPSLO, Child Development Resource Center, Peoples Self Help Housing, Atascadero Loaves and Fishes, LINK, and the SLO Noor Foundation. An element of this partnership has included active participation by First 5 Associate Director Jason Wells on the Foundation’s Disaster Support Fund grant selection committee, which has been meeting weekly and awarding rapid response grants to nonprofit organizations throughout the county who are serving vulnerable populations during this time of crisis. In anticipation of the long-term nature of the current pandemic crisis, and recognizing the likelihood of future local emergencies, on June 24, 2020 the Commission approved an update to its long range financial plan and included a new annual budget allocation entitled “Emergency Response Funding.” The FY2020-21 annual allocation is $75,000. Recommendation Staff recommends continuing our partnership with Community Foundation SLO County as a core mechanism for expeditious distribution of First 5 Emergency Response Funding. The Emergency Response Funding Policy Activation Protocol will be used to make funding decisions, both in partnership with the Foundation and/or if other emergency investment opportunities arise.

Policy on Emergency Response Funding (approved March 25, 2020) First 5 San Luis Obispo County may immediately activate financial resources outside of pre-approved budget allocations in the event of a “Local Emergency,” with the goal to address Urgent Needs. Definition of “Local Emergency” This definition of “Local Emergency” is consistent with California’s Emergency Services Act. (Gov’t Code Section 8550 et seq.) A “Local Emergency” occurs when there is the existence of conditions of disaster or of extreme peril to the safety of persons and property within the territorial limits of the County of San Luis Obispo caused by conditions such as air pollution, fire, flood, storm, epidemic, riot, drought, cyberterrorism, sudden and severe energy shortage, plant or animal infestation or disease, the credible warning of an earthquake or volcanic prediction, or an earthquake. Definition of “Urgent Need” “Urgent Needs” shall include, but not be limited to, Food, Shelter, Supplies for First Aid or other Basic Needs, Health Care, Child Care, Transportation, Resource and Referral to Essential Services, Operating Fund Support for Essential Organizations Amount The maximum allowable emergency funding to be activated in response to a single Local Emergency shall not exceed $75,000. Emergency Fund Activation Protocol When a Local Emergency exists, the Executive Director shall consult directly with the Commission Chair and Vice Chair to determine the amount of Emergency Funds to be activated. The Executive Director will work directly with staff and local funding partners to 1) establish a mechanism for identifying Priority Uses for First 5 Emergency Funds and 2) develop a Process for Fund Dissemination (e.g. invitation to submit grants, funder-directed awards). The Priority Uses and Process for Fund Dissemination must first be approved by the Commission Chair and Vice Chair.


To: First 5 Commission of San Luis Obispo County From: First 5 Staff Date: September 23, 2020 Re: Item 8: Discussion and Action on Request for Proposals (RFP) related to Covid

Relief Early Education and Care, and Family Resiliency. Recommended Action It is recommended that the Commission either:

1. Approve an RFP to provide immediate child care and education support for children and families impacted by the Covid-19 pandemic, and/or

2. Approve an RFP to provide funding for family-serving agencies to address immediate family resiliency needs created and or heightened by the Covid-19 pandemic, or

3. Direct staff to create an alternative or unified RFP which funds services to address child

care and family resiliency needs created and or heightened by the Covid-19 pandemic, or

4. Direct staff to continue to strictly follow the intent of the FY 2020-24 strategic plan to create RFPs to fund early learning and family resiliency programing throughout the county.

Background In June 2020 the Commissioners approved the First 5 San Luis Obispo County Strategic Plan for 2020-2024. The Plan identifies the following three Focus Areas that inform First 5 program investments and advocacy to address core community needs in early childhood:

1. Health and Development 2. Early Learning 3. Resilient Families

The goal of the Early Learning focus area is to ensure that from birth, children have rich, varied and equitable opportunities to promote their physical, social, emotional, and intellectual development, both in families, early childhood education, and other enriching environments. Under the Early Learning focus area the Commission allocated $295,980 annual funding and has directed staff to solicit proposals in support of developing programs and services in the areas of early care and education. The Commission opted not to predefine specific types of activities to be funded, instead allowing the community leeway in identifying their needs and proposing creative solutions. Some of the areas of need that were identified in the community input efforts during the strategic planning process were: more preschool slots, all-day programs, after hours/emergency care, parent/child interaction groups, green spaces/community playgrounds, arts experiences, and unstructured play.

2

The goal of the Resilient Families focus area is to support parents, families, workplaces and communities to build stable, nurturing and strong home environments for young children and families. Under Resilient Families, the Commission allocated $295,980 annual funding and directed staff to solicit proposals in support of developing programs and services in the area of resilient families. The Commission opted not to specify the types of activities to be funded, instead allowing the community leeway in identifying their needs and proposing creative solutions. Some of the areas of need that were identified in the community input efforts during the strategic planning process were: positive home environment, parent education and support/counseling, assistance with basic needs (e.g., housing, stress, eligibility for services), support for new parents (mothers, fathers, adoptive and foster families), parent education and support/counseling, and more postpartum home visits/check-ins. COVID-19 Impact San Luis Obispo County has for many years been experiencing a growing child care crisis that is similarly being felt and addressed across the state. High cost of living, high demand, dwindling workforce and decreasing supply are all factors that contribute to this crisis. In March 2020 this crisis worsened with the sudden and devastating impact of the Covid-19 pandemic. The pandemic created a perfect storm of events from school and business closures, to massive layoffs and unemployment. Many of the parents who were laid off could no longer afford child care, or those that were still employed kept their children home during shelter-in-place orders. The fear of infection and surrounding uncertainty brought on by the pandemic made it increasingly difficult if not impossible for child care operators to keep their doors open, increasing the pressure on an already strained system. In addition to child care, many families are facing crisis levels of challenge and stress. Examples include: job loss, fear of not being able to making housing payments, food insecurity, social isolation, emotional distress of covid concerns, loss of privacy and safety in homes where domestic and or child violence may be present, distance learning challenges, family disunity caused by social distancing, and life-and-death health concerns. First 5 Response Since its birth in California and in San Luis Obispo County, First 5 have always been about supporting and providing services to children and families where services are needed most so that children can develop, learn and thrive. First 5s have always strived to be responsive and proactive in order to support families and fill community service gaps. The timing, crafting and approval of the First 5 SLO County FY 2020-24 Strategic Plan, by staff and Commission could not have fully anticipated the deep and lingering impacts of the Covid-19 Pandemic on children and families, and the providers who serve them. First 5 SLO County is in a unique position to both adhere to its core strategic plan and simultaneously address the immediate and critical needs our communities are facing. In an effort to immediately address the most pressing family needs and challenges brought about or made worse by the pandemic, First 5 staff recommends that funding under the Early Learning, and Family Resiliency focus areas be distributed through an expedited RFP process to procure services and support for children and families.

3

Should the Commission approve moving forward with the RFP process described above, the following timeline is given as a possible approach to expedite the process. RFP Timeline Release of Request for Proposal October 1, 2020 Proposals Due October 15, 2020 Intent to Award Funding Announced October 19, 2020 Proposal Award Recommendation to Commission October 28, 2020 Contract Approval October 28,2020

or by special meeting TBD Expected Contract Start Date November 1, 2020 Specifically, staff recommends:

1. An RFP to provide immediate child care and education support of children and families impacted by the Covid-19 pandemic. Amount: Up to $200,000. Duration of contract: 6-12 months.

2. An RFP to provide funding for family serving agencies to address immediate needs created

and or worsened by the Covid-19 pandemic. Amount of funding: Up to $250,000 annually or up to $500,000 total. Duration of contract 12-18 months.

3. If neither of the above are desired, Staff recommends the Commission consider a unified single RFP approach that addresses the needs described above.

9-23-20 Attachments CoverF5_Minutes_draft June 2020F5_Minutes_Draft 7.13.20 (Special Meeting)CoverLetter 6-30-20 financial report5-AdminBudget 19-202-Funded programs 19-20 - Q4 corrected version 8.19.206-OperatingStmt 19-207-BalanceSheet 19-20Item 4d - cover memo to 20-21 Contract Amendment for MHSA 3 by 3First 5 OTR and A02 FY 2020-21 FinalItem 4e - cover memo to Budget Adjustment -- UAL Payment Item 5 - Incentive Layer Funding CAPSLO Commission Letter FinalItem 6 - SLOCOE QCC IMPACT Contract 20-21 cover letter FinalItem 7 - Updated Plan for Emergency Response Funding 2020-21Item 8 - F5 Cover Letter Covid Early Learning Care RFP Final

new september 23, 2020 commission meeting agenda packet … · 2020. 9. 18. · 3220 south higuera...

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