new orlea ns white aclaraconnect brand above is …...new orlea ns april 10-13, 2017 aclaraconnect...

THE PREMIER SMART INFRASTRUCTURE SOLUTIONS USER CONFERENCE

Exhibitor Prospectus

New OrleaNsAPRIL 10-13, 2017

AclaraConnect2017

White AclaraConnect brand above is available as PNG and EPS only

AclaraConnect2017


“Everyone from Aclara was helpful and willing to connect me to who I needed to talk to”

“Everyone Was Helpful ”

Visit aclaraconnect.com to register for your booth space and for more information aboutAclaraConnect 2017, including the latest agenda, new events, and new apps.

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AclaraConnect2017


About AclaraAclara is a world-class supplier of smart infrastructure solutions (SIS) to water, gas and electric utilities globally. Over 700 utilities in nine countries rely on proven Aclara solutions to connect with their customers.

SIS magnifies the benefits of networks that perform automated meter reading by incorporatinga range of sensors, communications and analytic technologies. This allows utilities to monitor their distribution networks, optimize operations, respond to issues quickly and preempt problems.

Conference HistoryAclaraConnect 2017, a premier industry user conference, offers exhibitors a unique opportunity to meet and network with key utility decision makers, industry vendors, and industry thought leaders. In the past, the conference attracted professionals from all 50 states, Canada, Mexico and Latin America. Now, with operations across the globe, the international attendance is expected to significantly grow.

The first Aclara conference, held in St. Louis in 2008, attracted almost 400 clients. In 2016, six years after the first Aclara Conference, the event attracted more than 800 attendees.

attendee Demographics

Utilities By size

Attendee Profile

1 125

1 US – MO 125

2 US – TN 116

3 US – TX 110

4 US – GA 95

5 US – NC 88

6 US – IN 86

7 US – IL 73

8 US – AL 72

9 US – OK 62

10 US – OH 53

11 US – PA 48

12 US – AR 42

13 US – FL 42

14 US – MI 42

15 US – SC 40

16 US – KS 39

17 US – KY 37

18 US – SD 35

19 US – OR 34

20 US – CA 29

REGION CODE RECORD COUNT

Aclara Client Conference Demographic Chartattendee Demographics by region

1 125

1 US – MO 125

2 US – TN 116

3 US – TX 110

4 US – GA 95

5 US – NC 88

6 US – IN 86

7 US – IL 73

8 US – AL 72

9 US – OK 62

10 US – OH 53

11 US – PA 48

12 US – AR 42

13 US – FL 42

14 US – MI 42

15 US – SC 40

16 US – KS 39

17 US – KY 37

18 US – SD 35

19 US – OR 34

20 US – CA 29

REGION CODE RECORD COUNT

Aclara Client Conference Demographic Chart

1791

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AclaraConnect Demo Center & Exhibition Hall

The Demo Center & Expo will be open to all attendees during the times listed below. To be considered for exhibit in 2018, your 2017 booth must be staffed at all times during open hours, and no more than two representatives may staff your exhibit at any one time.

• Exhibithours:• Tuesday,April11|10:00AM–5:00PM• Wednesday,April12|10:00AM–5:00PM

No booths to set up! No crates to lug! Aclara will provide each exhibitor with a Plug & Play exhibit package!Fromyourfile,wewillproducethebrandedbannerthatyouwilldesign(79”Hx31.5”W),and set up your exhibit, so when you arrive in New Orleans at AclaraConnect, you are ready to go!

Any sales or technical materials, equipment or a monitor that you require in addition to the items included below must be set up in your exhibit space no later than 5:00 PM Monday, april 10(Alldisplaysmustbecompletelyassembledby5:00PMonMonday).

Your aclaraConnect Plug & Play exhibit package includes:• CustomBrandedbannerhighlightingcomplimentarysolution(79”Hx31.5”W)• 36”x42”fabric-wrappeddisplaycounter• Wirelessinternet• CompanylogoonaclaraConnect.com• CompanylogoinAclaraConnectconferencemobileapp

Exhibitor Deliverables

iteM DUe Date sPeCifiCatiONs / COMMeNts

Company logo

Artwork for branded banner

Exhibit setup

Exhibit move-out

february 10, 2017

february 10, 2017 Rush charges will apply if not received by this date.

Monday, april 10, 20178:00AM.–5:00PMCDT

wednesday, april 12, 2017 5:00–10:00PM

File format: .jpg or .eps Email file to [email protected]

The graphic panel will be 79” high by 31.5” wide. file format:.jpgat300dpinolessthan50%ofsize; tiff or .eps are also accepted.Email file to [email protected]

Set up only applies to those who require equipment or materials in addition to what Aclara will provide. Final set up must be complete by 5:00 PM on april 10, 2017.

Please do not remove items from your booth prior to this time.

Questions? Contact Bob Whittemore, Aclara Marketing Campaign Manager: (480) 650-9593 | [email protected]


AclaraConnect Demo Center & Exhibition Hall continued

No need to ship a display to AclaraConnect! Included in your exhibit package this year are two options for a Floor-standing banner (customized with your branding) and a counter for your materials.

Option 1This is a floor-standing banner with text only on a black background. Your logo will be placed at the top, followed by your messaging formatted to fit your needs. • Logomustbecenteredina14”highx31.5”widerectangle • Artworkistohavea.5”bleedonallsidesofart.Totalsizewithbleedshouldbe80”Hx32.5”W

Logo must be centered in 31.5” x 14” rectangle 79”

With .5” bleedon all sides of art.

Total size withbleed should be32.5” x 80”

31.5”

Counter-height fabric-wrapped display table

PARTNER LOGOHERE

standard GraphicEm fugia corit mo volla vid quam faccum

fugit omnitaeped que venis quat quaecus

maximet, ut quis et occaest, ilignim usapid

qui re eaque eum assimust ilis cus autem.

Essum ipsanditati occae con ne maxim

ipsum nonse eaque voluptatae v

• Em fugia corit mo volla vid quam faccum

fugit omnitaeped que venis qua

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AclaraConnect2017


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AclaraConnect Demo Center & Exhibition Hall continued

Option 2This is a floor-standing banner with graphics on a black background. Your logo will be placed at the top, with artwork below. •Logomustbecenteredina14”Hx31.5”Wrectangle •Artworkistohavea.5”bleedonallsides.Totalsizewithbleedshouldbe80”Hx32.5”W •Bottom6”istoremaingraphic-free

•AsanAclarapartnerexhibitor,yourMessagingshouldbereflectiveofthecomplimentarysolutionyouwill display or promote at the conference. •Nocustomexhibitsarepermitted. •TheAclaraConnectDemoCenter&ExhibitionHalloffersauniqueopportunitytonetworkwithhundreds of AclaraConnect attendees; presentations and demonstrations should remain non-commercial. No third-party competing products may be displayed.

Logo must be centered in 31.5” x 14” rectangle 79”

With .5” bleedon all sides of art.

Total size withbleed should be32.5” x 80”

31.5”

Counter-height fabric-wrapped display table

31.5” x 6” blackgraphic tree area

PARTNER LOGOHERE

Em fugia corit mo volla

vid quam faccum fugit

omnitaeped que venis

quat quaecus maximet,

ut quis et occaest, iligni

fugia corit mo volla

vid quam faccum

quaecus omnitaeped

que venis qua

CustomGraphic

Questions? Whittemore, Aclara Marketing Campaign Manager: (480) 650-9593 | [email protected]

AclaraConnect 2017 will be held April 10-13, 2017 at the New Orleans Marriott, one of the premier hotels in the French Quarter, strategically located within walking distance of festivals, food and fun. Enjoy easy access to popular restaurants, live music and Bourbon Street nightlife.

AclaraConnect 2017

The Exhibit Schedule

• Monday, April 10, 2017

8:00 AM. – 5:00 PM CDT – Exhibitor set-up All displays must be completely assembled by 5:00 PM aclara Opening reception 6:00 PM CDT – Aclara’s private New Orleans Mardis Gras Parade for Conference

• Tuesday, April 11, 2017

10:00 a.m. – 5:00 p.m. – Aclara Demo Center and exhibits open The aclara Demo Center and exhibit Hall will be open until 5:00 p.m. Forty-five minute networking breaks, designed to drive traffic to your booths, will occur at 10:00 a.m. and 3:15 p.m. All displays must remain set up for the duration of all scheduled exhibit hours. • Wednesday, April 12, 2017

8:00 a.m. – 5:00 p.m. – Aclara Demo Center and exhibits open The aclara Demo Center and exhibit Hall will be open until 5:00 PM. Two 45-minute-long networking breaks will occur at 10:00 a.m. and 3:15 p.m., and will feature special incentives to drive traffic to your booths. 5:00 p.m. – 10:00 p.m. – tear down. All displays must be removed by 7:00 p.m.

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CHOICE

$5,000

Exhibit Packages Booth selection will be first come, first served based on receipt of application/payment.

EXHIBIT LEVELS ULTIMATE

$7,500

AclaraConnect Plug & Play exhibit package includes:

• Aclara will produce from your design, a custom-branded banner stand, highlighting your complimentary solution (79”H x 31.5”W)• A 36” x 42” fabric-wrapped display counter• Wireless internet• Your company logo on AclaraConnect.com• Your company logo in AclaraConnect conference mobile app _________________________________________________________________________________________________________________

Two full-conference registrations (All Access Pass) _________________________________________________________________________________________________________________

One full-conference registration (All Access Pass)_________________________________________________________________________________________________________________

Co-present a technical session with Aclara or Aclara client (with agreed-upon content)_________________________________________________________________________________________________________________

Personalized email to client attendees promoting technical session_________________________________________________________________________________________________________________

Personalized email to client attendees promoting sponsorship_________________________________________________________________________________________________________________

Aclara will drive traffic to your booth with our mobile app._________________________________________________________________________________________________________________

Exhibitor listing (profile, contact information, logo and sponsorship level) listed onaclaraconnect.com, mobile app and conference agenda_________________________________________________________________________________________________________________Exclusive sponsorship of a Wednesday afternoon beverage and snack break, setup next to your booth with your branding. Offered on a first come, first served basis.

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Available Sponsorships Sponsorships provide a fantastic opportunity to promote your products and services to dedicated and focused audiences.

(Note:youmustbeanexhibitorinordertoparticipateinthesesponsorshipopportunities) For more information on aclaraConnect 2017 exhibits, please send an email to [email protected]

sPONsOrsHiP DesCriPtiON COst

Exhibitor technology spotlight session in the Exhibit Hall Theater

Gobo light displaying exhibitor logo in the exhibitor hall

140 character promoted post in the mobile app. Links to a website or agenda item.

Exclusive Sponsor Banner – appears at mobile app startup

Sponsor banner on app home screen

An ideal venue and opportunity for vendors to educate attendees on products and services. Each selected presentation will be allotted 20 minutes (including Q&A session) and will be held in the stage area of the exhibit hall during technical session break times.

ExclusivesponsorshipofaWednesdayafternoon in-booth ice cream bar or pretzel station during the break, set up next to your booth with your branding. Offered on a first come, first served basis.

Wanttomakesureyouhavequalifiedtraffic to your booth? Take advantage of our promoted post message option–Sendapushmessagetoallsmartphones with an invitation to your booth. A push message is sent to all app users from which they can directly click for more info.

Withthisexclusivespot,appuserswillsee your ad every time they open the app

Sponsor banner on mobile app home screen:presenceonrotatingbannersthroughout the mobile app

$650.00 (4 available)

$200 (each)

$500 (8 available)

$2500 exclusive sponsor

$500 (5 Rotating spots available)

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v

Frequently Asked Questions (FAQs)1. How do i register for my exhibit space?Registration is online. Click here to register. If you are reading this prospectus offline, registration can be found at aclaraconnect.com

2. what is the host hotel for aclaraConnect 2017? New Orleans Marriott 555 Canal Street New Orleans Louisiana 70130 USA 504-581-1000 3. when can i set up my exhibit space?Set-up begins at 8:00 AM CDT on Monday, April 10th. All displays must be completely assembled by 5:00 PM.

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Frequently Asked Questions (FAQs) continued

4. when can i dismantle my exhibit? Teardownbeginsat5:00PMonWednesday,April12th.Alldisplaysmustberemoved by7:00PM.Alldisplaysmustremainsetupforthedurationofallscheduled exhibithours.Breakingdownboothsearlyisadisruptiontotheevent,aswellastoyour neighboring exhibitors. Storage and removal charges will be the sole responsibility of the exhibitor if equipment and displays are left in the exhibit hall after April 12th.

5. Do i have to have an exhibit space in order to sponsor an event? Yes. Only exhibitors can take advantage of the sponsorships being offered at the AclaraConnect 2017.

6. what is included in the sponsorship/exhibit fees? See exhibit package grid located in this prospectus (page 6).

7. Does my exhibit space include internet service? Yes. To drive traffic to your booth, Aclara will heavily promote the exhibitors via the Aclara mobile app and other online applications. Therefore, it is imperative that every attendee has Internet access. Aclara has purchased a broadband buyout in the hotel, which gives conference attendees (including exhibitors) free Internet access in all areas of the hotel, including sleeping rooms.

8. Does my exhibit space include electrical service? No, because each exhibitor has varying electrical service requirements electric service is not included. Electrical service forms and other forms can be downloaded from the exhibitor section of aclaraconnect.com.

“In response to the 2016 Aclara Client Exhibitor Survey question, “Do you plan to exhibit again next year AclaraConnect 2017?”

100% Responded “Yes”

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Pricing for additional “all-access Pass exhibitor registrations

february 11 through March 14thstandard $875.00

March 15th through april 7thextended $950.00

april 8th and beyondOn-site $1,025.00

earlybird On or Before february 10, 2017 $800.00

9. is there an early bird discount for additional exhibitor registrations? Pricing for additional exhibitor registrations, above and beyond the registration included in yourexhibitlevel,areasfollows:.

10. where do i pick up my exhibitor badge? BadgescanbepickedupforAclaraConnect 2017 at the dedicated Aclara exhibitor registration desk, located on the third floor of the New Orleans Marriott. Badgeswillnotbemailedinadvance.Youwillreceiveareminder/confirmationemail a week before the conference which will include on-site details.

11. what sessions can exhibitors attend? Exhibitors are welcome to attend all sessions, meals and all social events.

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AclaraConnect2017


“I go to ask questions of the experts and to compare notes with other utility employees to learn how they accomplish the same tasks thatwe handle.”

James Green Manager of Customer Service Brunswick EMC, Shallotte, North Carolina

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12. where do i ship my booth? See shipping information on pages 15-17

13. How can i claim my shipment? Your materials will be delivered to your booth before set-up opens. In addition to the Aclara registration desk, Aclara staff will have an exhibitor services desk in the Demo Center/exhibit hall and will be in the exhibit area during set-up if you have any questions.

14. How do i order audio visual equipment for my booth? Audio/Visual forms and other forms can be downloaded from the exhibitor section of aclaraconnect.com


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New Orleans Marriott Package Shipping Instructions

Preparing Your Shipment

FedEx Office is committed to providing you with an outstanding experience during your stay. All guest andevent packages being shipped to the hotel must follow the address label standards (illustrated below) to preventpackageroutingdelays.Pleasescheduleyourshipment(s)toarrive3–4dayspriortotheeventstartdate to avoid additional storage fees. Use the name of the recipient who will be on-site to receive and sign for the package(s). Please do not ship any items to the attention of the Hospitality Manager or Catering & Conference Manager, unless the items are specifically for their use (i.e., hotel specifications, rooming lists, signed documents); this includes any room drops or deliveries to any other area of New Orleans Marriott.

Shipments are held for a limited number of days. If a package has not been picked up and no contact information is provided, the package will be returned to the sender, who will be responsible for all ad-ditional shipping fees. For more information on package retention, the Return to Sender process, or to schedulepackagedeliveries,pleasecontacttheFedExOfficeBusinessCenterat504.654.1057.Packagedeliveries should only be scheduled after the recipient has checked into the hotel.

Package Labeling Standards and FedEx Office Contact

Shipping and Receiving Instructions

MeetingorganizersandparticipantsareencouragedtocontactFedExOfficeinadvanceofshippingtheiritemstoNewOrleansMarriottwithanyspecificquestions.Ifyouhaveanyspecialneedssuchasrefrigeration requirements, after hours delivery requests or changes to your meeting dates or rooms, please work directly with your Event Services Manager who will communicate these needs to FedEx Of-ficeinadvanceofyourevent.

Hold For Guest: (Guest Name) (Guest Cell Number)c/o FedEx Office at New Orleans Marriott555 Canal StreetNew Orleans, LA, 70130(Convention / Conference / Group / Event Name)

Box _______ of _______

FedEx Office Business CenterNew Orleans Marriott555 Canal StreetNew Orleans, LA 70130Phone: 504.654.1057Fax: 504.654.1842Email: [email protected]

Operating HoursMon – Fri: 7:00am - 7:00pmSaturday: 10:00am - 6:00pmSunday: 10:00am - 6:00pm

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Package Delivery Within The Hotel

In most cases, FedEx Office will complete delivery or pickup of packages within the conference and meeting rooms, lobby area and guest suites of New Orleans Marriott, but please check with the business center for specific delivery limitations that may exist. In cases where a drayage company or decorator is used, FedEx Office team members will release any drayage directly to the decorator if they are onsite when the shipments arrive. If any drayage or parcels require overnight storage, FedEx Office will request handling fees be collected from the decorator. If you are using a drayage company or decorator for exhibitor packages, these packages must be shipped directly to the drayage company or decorator specified address. Please note that FedEx Office team members cannot lend out any moving equipment to a guest, which includes pallet jacks, dollies, and flatbed carts.

Package Delivery to Guest Suites

In most cases, FedEx Office will complete delivery or pickup of packages to guest suites at New Orleans Marriott, but please check with the business center for specific delivery limitations that may exist. FedEx Office is not authorized to leave packages in guest suites that are not occupied. A guest with authorization to sign for the delivery and approve any charges for handling and delivery fees must be present in the suite.

Upon Your Arrival

Packages will be available for pickup inside the FedEx Office business center (receiving fee will apply). Pallets, crates, display cases and other heavier items may be scheduled for delivery by contacting our staff at the number located on the previous page (delivery fee will apply). Package deliveries should only be scheduled after the recipient has checked into the hotel. In order to maintain the proper chain of custody, FedEx Office requires the package recipient’s signature before a package can be released from FedEx Office. Release signatures are captured at the time of package pickup or package delivery to the recipient.

Upon Your Departure

All outbound packages must have a completed carrier airbill affixed to each package. Packaging supplies (boxes, tapes, and etc.) are available for purchase within the FedEx Office business center. FedEx Office offers pack and ship services in the business center; while packaging supplies are also available for purchase.

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New Orleans Marriott Package Shipping Instructions continued

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FedEx Express® shipping boxes and airbill forms are available and complimentary. Outbound packages to be picked up by a third party courier should be coordinated in advance with a FedEx Office team member. Outboundhandlingfeeswillbeappliedtoallpackages,regardlessofcarrier,inadditiontoshipping/transportation fees.

Package Handling and Storage Fees

Terms and ConditionsReceiving, delivery and storage charges are payable at the time of delivery. Recipient may be required to present government-issued photo identification and sign for delivery. Shipper must comply with all applicable local, state and federal laws, including those governing packing, marking, labeling and shipping.OBTAINFIRE,CASUALTYANDALLOTHERINSURANCEONPACKAGECONTENTSPRIORTOSHIPPING.NeithertheHotelnorFedExOfficeandPrint Services, Inc. provide such insurance. Neither the Hotel nor FedEx Office and Print Services, Inc. nor the employees, agents or contractors of either firm will be liable for any damages, whether direct or indirect damages, relating to or arising out of any loss or damage to any package or its contents, unless a package is lost after receipt at the Hotel, in which case such liability shall be limited to the lesser of $100 or the liability of the carrier indicated above.BysendingyourpackagetotheHotel,youagreetobeboundbyanyadditionaltermsandconditionsthattheHotelorFedExOfficeandPrintServices, Inc. may establish from time to time for receiving and delivering of packages

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New Orleans Marriott Package Shipping Instructions continued

PACkAGE WEIGHT PACkAGE PICkUP ORDROP OFF BY GUEST

PACkAGE PICkUP OR DELIvERY BY FEDEx OFFICE

Flat Envelopes No Charge $5.00

0.0 – 1.0 lbs. $2.00** $5.00

1.1 – 10.0 lbs. $10.00 $15.00

10.1 – 20.0 lbs. $15.00 $20.00

20.1 – 30.0 lbs. $20.00 $30.00

30.1 – 40.0 lbs. $25.00 $40.00

40.1 – 50.0 lbs. $25.00 $50.00

50.1 – 60.0 lbs. $25.00 $50.00

Over 60.0 lbs. $25.00 $70.00

Pallets & Crates* $150.00 $150.00

*Forinbound/outboundpalletsorcrates,thereceivinganddeliverychargesareconsolidatedintoasinglefeeof$150.00,whichisappliedtoeachpallet/cratehandled. A labor fee of $70.00 per hour will apply for breaking down pallets, buildingpallets,orexcessivepackagehandling/movingduetoacustomer’srequest. The labor fee can be charged in 15 minute increments.** No handling fees will be charged for outbound packages weighing 0-1 poundthatarebroughttotheFedExOfficeBusinesscenterbyaguest.

PACkAGE WEIGHT STORAGE FEEAFTER 5 DAYS

Flat Envelopes No Charge

0.0 – 10.0 lbs. $5.00

11.0 – 30.0 lbs. $10.00

31.0 – 60.0 lbs. $15.00

Over 60.0 lbs. $25.00

Pallets & Crates $50.00

Over 6.5’ in Size $25.00

A one-time package storage fee will apply to each packagereceivedandstoredformorethanfive(5)calendar days. Items measuring over 6.5 feet in size are considered oversize and will be assessed an additionaloversizefeeifstoredformorethanfive(5) calendardays.

AclaraConnect2017


Register on or before February 2017visit www.aclaraconnect.com

saveUp to$250

tHe PreMier sMart iNfrastrUCtUre sOlUtiONs User CONfereNCe

AclaraConnect2017


Scenes From The 2016 Aclara Client Conference In San Antonio, Texas

new orlea ns white aclaraconnect brand above is …...new orlea ns april 10-13, 2017 aclaraconnect...

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