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New Mexico Department of Agriculture Organic Program

Ruminant Organic ApplicationRuminant Organic System Plan

Farm or Business Name: Applicant Name: Title: Phone: Email: Preferred Contact: ☐Email ☐ PhoneContact Name: Title: Phone: Email: Preferred Contact: ☐Email ☐ PhoneAdditional Contact: Title: Phone: Email: Preferred Contact: ☐Email ☐ PhoneWebsite:Mailing Address:City: County: State: Zip Code:Year Applying for Certification:

1. Preferred method of correspondence, including certification and notices: ☐Mail ☐Email

2. Provide the physical address/parcel location of the farm, with detailed street and driving directions from Albuquerque, NM to the site:

3. Business Information: Please provide a brief description of your business.

4. Type:

☐Individual (Sole Proprietorship) ☐Individual “Doing Business As”☐Corporation “Doing Business As” ☐Limited Liability Company (LLC) ☐Educational Institution/Public Institution/Non-Profit☐General Partnership

5. Attachments: ☐ Map (Required) ☐ Crop List (Required) ☐ Material Input List (Required) ☐ Labels (Required) ☐ Custom Service Statement(s)

☐Adjoining Land Use Statement(s) ☐Post-Harvest Form ☐Organic Seed Searches ☐Water Test Results (If Applicable) ☐Other:_____________

1This application is subject to change per NOP requirements. NMDA Organic Program- [email protected]

mailto:[email protected]


Affirmation of Organic ApplicantI, ____________________ as an authorized representative of ______________________ depose and declare that I will:

1. Fully comply with all applicable organic production and handling regulations in accordance with Title 7 CFR Part 205 National Organic Program Rule.

2. Establish, implement and update annually an organic production or handling system plan that will be submitted to the New Mexico Department of Agriculture (NMDA).

3. Supply NMDA with all information required to verify compliance with the National Organic Program Rule.

4. Permit onsite inspections with complete access to the production or handling operation, including non-certified production and handling areas, structures, and offices by NMDA inspectors. These inspections may be announced or unannounced at the discretion of NMDA, or as required by the Administrator of the National Organic Program.

5. Maintain all records applicable to the organic operation for not less than five (5) years beyond their creation.

6. Allow authorized representatives of NMDA, or the US Secretary of Agriculture access to these records during normal business hours for review and copying to determine compliance with the National Organic Program Rule.

7. Submit to NMDA the applicable fees as described on the fee schedule which is current at the time of payment (See 0)

8. Immediately notify NMDA about any application, including drift, of a prohibited substance to any field, production unit, storage sites, facility, livestock, or part of an operation.

9. Immediately notify NMDA of any change in our certified operation or portion of it that may affect its compliance with the National Organic Program Rule, including additions or deletions of crops & fields; new inputs (fertilizers, pest control materials, processing aides, etc); facilities; ingredients & products; changes to managers; responsible parties; contact information or email address.

10. Understand that willful violation of organic rules and regulations may result in suspending or revoking your organic certification, and in extreme cases may lead to state and federal fines and penalties.

11. Understand that submitting this application in no way implies granting of certification by NMDA. 12. Understand that this form becomes a legally binding document upon submission to NMDA.

Print Name: Title:

Signature of Authorized Representative:

Date:




Section A. Harvest, Packing, Storage and Transportation §NOP 205.272§205.272 requires that handling practices and procedures present no contamination risk to organic products from commingling with non-organicproducts or contact with prohibited substances.

Packaging materials, bins, and storage containers must not contain synthetic fungicides, preservatives, or fumigants.

Reusable bags or containers that have been in contact with any substance in such a manner as to compromise the organic integrity cannot beused unless the bag or container has been thoroughly cleaned.

Procedures used to maintain the organic integrity of ingredients or products (cleaning or lining) must be documented.

1. Do you grow grain, silage, or other annual crops for feed? ☐ Yes ☐ Noa. If yes, you must fill out a 2019 Farm Crop Application

☐ Attached

2. Do you store organic crops at your farm? If yes, complete the table below.☐ Yes ☐ Noa. Which type of storage is used for your organic crops? This includes short-term/overnight in

coolers, refrigerators, etc. ☐ N/A

Crop On farm? Location and Unit Name/Number

Type (bin, silo, ground, etc)

Dedicated Organic?

☐ Yes ☐ No ☐ Yes ☐ No☐ Yes ☐ No ☐ Yes ☐ No☐ Yes ☐ No ☐ Yes ☐ No☐ Yes ☐ No ☐ Yes ☐ No

3. How do you ensure organic crops are not contaminated during storage and transport?

4. List the harvest, storage, transportation and sales records you maintain.

5. Do you import or export any products? ☐ Import ☐ Export ☐ N/A

a. List all imported products and their country of origin.




b. List all exported products and their country of destination.

Section B. Map §205.240(a)(7)§205.240 Pasture Standard (a)(7) states that a pasture management plan must include “(4) Location and size of pastures, including maps giving eachpasture its own identification.”

Submit a Map that:

Includes every organic field or pasture. Shows farm name, field or pasture name and acreage of each field or pasture. Shows borders and shape of each field or pasture. Identifies location of all crops and fallow land. Accurately shows land boundaries and organic buffer zones. Identifies all adjacent land use, such as other farms, roads, ditches, open range, etc. Location of wells, septic systems, etc. Accurately identifies all buildings and structures present.

☐ Map Attached

Section C. Pasture Management §205.240§205.240 Requires ruminant livestock producers to have a functioning pasture management plan (see Section K).

1. Describe your pasture management plan:

2. Do you apply any materials to your pasture (such as manure, peripheral herbicide, fertilizer)?☐ Yes ☐ Noa. If yes, please complete Addendum 5: Crop Material Inventory

3. Do you seed any part or portion of your pasture to manage compaction, improve forage health, increase organic matter, etc.? ☐ Yes ☐ No

a. Is the seed organic? ☐ Yes ☐ No

b. If no, include an Organic Seed Search. Only non-GMO, untreated seeds found to be commercially unavailable organically may be used. ☐ Attached




4. Do you sell hay or other crops from your pastures/fields?☐ Yes ☐ No

5. Describe your irrigation practices and source of irrigation water.☐ N/A, dryland

Section D. Organic Feed and Grazing §205.237§205.237 requires that producers provide ruminant livestock with a total feed ration composed of organic agricultural products, including pasture andforage. To ensure a pasture based management system, ruminants (including dairy calves over 6 months old) must receive no less than 30%of Dry Matter Intake (DMI) from pasture during a 120 day designated “grazing season” based on Dry Matter Demand (DMD). Animals mustremain on pasture for the remainder of the year and may not be confined for any length of time except for documented medical conditionsapproved by NMDA. . The entire feed ration must be sufficient to meet nutritional requirements and may include supplements and feed additivesallowed on the National List (§ 205.603 & 205. 604) and approved by NMDA.

1. Do you purchase organic feed, hay or silage?☐ Yes ☐ Noa. If yes, please fill out Addendum 1, Supplier List (if you use feed from more than 1 supplier).

☐ Attached

2. Complete the table below with the days each month livestock grazing occurs:

Month Days Grazing Pasture Month Days Grazing PastureJan JulyFeb Aug

March SeptApril OctMay NovJune Dec

Total Days Grazing Per Year:

= Length of Grazing Season

3. Please describe your method for calculating Dry Matter Demand and Dry Matter Intake. (At least 30% of the DMI must come from pasture during a designated 120 day grazing season.)




4. Do you use any feed additives, such as salt blocks, minerals, or silage inoculants?☐ Yes ☐ No

a. If yes, list the materials on the Materials List and attach any new labels, list of ingredients, certifications, or other documentation indicating the material’s approval status.

5. List and describe the feeding records you maintain for organic livestock:

6. List the sources of water for livestock:

☐ River/stream/spring☐ Stock tank(s) filled by well☐ Natural filled lakes, ponds, etc.

☐ Stock tank filled by other means (describe)☐ Other: _____________

7. For each class and type of animal, list the number of animals, the Dry Matter Demand (DMD), the feed type, and amounts included in the total ration. Please figure all feed weights in pounds of dry matter (see Dry Matter attachments for help).

Grazing SeasonAnimal class/

stage of production

# of animals

Total Dry Matter Demand (DMD)

Type of Feed Amount of Feed DMD/lbs. per day

Concentrate Pasture Other forage


Non-Grazing SeasonAnimal

class/stage of

production

# of animals

Total Dry Matter Demand (DMD)

Type of Feed Amount of Feed

DMD/lbs. per day


Concentrate

Pasture Other forage




Section E. Natural Resource Conservation §205.200§205.200 (General)Production practices implemented in accordance with this subpart must maintain or improve the natural resources of the operation, including soil and water quality.Natural Resources: The physical, hydrological, and biological features of a production operation, including soil, water, wetlands, woodlands, and wildlife.Organic Production: A production system that is managed in accordance with the Act and regulations in this part to respond to site-specific conditions by integrating cultural, biological, and mechanical practices that foster cycling of resources, promote ecological balance, and conserve biodiversity.

1. Describe the following elements of your farm/ranch, such as type, quality, resource stability, etc. Include areas that extend beyond your boundaries, such as rivers and tree lines that could be affected by your management practices.

Soil (type, erosion potential):

Water (source, quality, concerns):

Woodlands (treelines, bosque, hedgerows):

Wildlife observed on the farm & surrounding areas:

2. How are predators managed on your operation? ☐ Fencing☐ Firearm☐ Housing livestock at night☐ Herd dogs

☐ Forest Service/regulatory agency☐ Noise deterrents☐ Other: ______________

3. List any conservation programs you are participating in:

☐ EQIP☐ CRP/CSP☐ Conservation District Farm Plan☐ NRCS Farm Plan

☐ Other (specify):_____________

4. Are any natural areas being restored and/or protected on your farm/ranch? (If yes, explain).




5. What practices do you use to conserve your natural resources and/or support biodiversity?

☐ Replace weedy areas with native plants☐ Windbreaks/treelines☐ Maintain brush/other cover foliage

☐ Pollinator plants☐ Provide water for wildlife☐ Wildlife friendly fences☐ Other: ________________

6. How do you monitor the effectiveness of your resource conservation practices?☐ Photo monitoring☐ Soil testing☐ Use third party monitoring services☐ Farm log/journal

☐ Species surveys☐ External conservation program☐ Other (specify):____________

Section F. Split and Parallel Production §205.272Split production is growing different organic and non-organic crops/livestock on the same farm.Parallel production is growing the same crops/livestock organically and non-organically (or when crop/livestock are visually identical).Procedures must be in place to prevent contamination and commingling of livestock. Records verifying that steps have been taken to prevent contamination of organic livestock and prevent commingling of organic & non-organic livestock must be available during inspection

1. Does your farm produce organic and non-organic crops and/or livestock?☐ Yes ☐ NoIf no, skip to Section H.a. If your farm produces organic and non-organic crops, please fill out a farm application. If

your farm produces non-organic crops, but no organic crops, please list the non-organic crops below.

2. List each non-organic crop grown (including crops harvested from buffer zones) and non-organic livestock.

Non-Organic Crop Total Acres Parallel or Split Production?

Non-Organic Livestock (include breed)

Total Head Parallel or Split Production




3. Do you use the same equipment on your organic and non-organic crops and/or livestock? ☐ Yes ☐ Noa. Does your farm business provide custom service work for non-organic operations? (seeding,

spraying, laser leveling, harvesting, baling, hauling, etc.)☐ Yes ☐ No

b. If yes, list equipment and describe how equipment is cleaned or purged before use on organic crops and how this is documented.

4. How do you identify crops/livestock as “organic”? (includes signs, tags, labels, etc. through all phases of production through sale.)

5. How do you keep organic and non-organic crops/livestock separate? (Please include all phases of production through harvest and sale.)

Section G. Livestock Flow ChartPlease provide information regarding the flow of animals through your system. Include source of animals, living conditions for each stage of production and final destination of animals. This may be in a narrative form or submitted as a flow chart.Refer to the example below and attach additional sheets as necessary.


Calves born on

farm.

Raised in hutches for 12 weeks.

Calves pasutred

at 12 weeks.

Steers to slaughter

at 18 months.

Heifers bred at 18 months.

Cows move into

milking rotation.



Flow chart and/or additional narrative:

☐ Flow Chart Attached

Section H. Livestock and Origin §205.236§205.236 requires that livestock products intended for sale as organic must be from livestock under continuous organic management from the last thirdof gestation; except that milk or milk products which will be marketed as organic must be from animals that have been under continuous organicmanagement beginning no later than one (1) year prior to the production of the milk or milk products.

1. Please check all methods of animal identification that you use on the ranch:

☐ Ear tag☐ Ear notch☐ Collar☐ Brand

☐ Tattoo☐ Paint☐ Other: ______________

2. Do you raise organic livestock for slaughter? If no, skip to question 3.☐ Yes ☐ No

a. If yes, have all slaughter animals been under organic management from the last third of gestation?☐ Yes ☐ No

b. Do you ☐ slaughter or ☐ contract with slaughter facilities? ☐ N/A; no slaughter

If you slaughter, you must be a certified Organic Processor/Handler. Contact NMDA for details.

If you contract with a slaughter facility, it must be Certified Organic. Please attach a current Organic Certificate.

3. Do you produce organic dairy livestock? If no, skip to question 8. ☐ Yes ☐ No

4. Are you currently milking for organic production? ☐ Yes ☐ NoIf yes, you also must complete an organic processor system plan. Contact NMDA for an application packet.

5. Do you ☐ sell bulk milk to a bottler or do you ☐ bottle your own? a. If you sell milk to a bottler, under what label is your milk sold?




6. Have all organic dairy animals been under continuous organic management beginning no later than one (1) year prior to the production of the milk or milk products? ☐ Yes ☐ No

7. Are you currently converting non-organic animals to organic dairy production?☐ Yes ☐ No

a. If yes, list the date(s), stage of production, and livestock ID for all animals converting to organic. Attach an extra sheet if necessary: ☐ Attached

Livestock Identification Numbers Stage of Production Date Began Organic Management

8. Are culled livestock slaughters as organic? (see #2 above)☐ Yes ☐ No

a. If yes, have the culled animals been under organic management form the last third of gestation? ☐ Yes ☐ No

Animals transitioned to organic milk production may NEVER be slaughtered as “organic”. Cull and other herd loss records must be available at time of inspection.

9. List the certified organic slaughter facility that you use or plan to use to process your organic livestock. Please submit the current organic certificate.☐ Not applicable

All organic meat products sold as organic MUST be processed at a Certified Organic processing/handling facility.

10. Do you purchase animals from outside sources? If no, skip to question 11.☐ Yes ☐ No

a. If yes, are they organic or non-organic? ☐ Organic ☐ Non-organic

b. If yes, list the livestock, the supplier, and the certification agency. Attach an extra sheet if necessary. ☐ Attached




Purchased Livestock Supplier Certification Agency

11. What records are maintained for individual animals and what information do they contain?

12. Do records track individual animals through all stages of production? ☐ Yes ☐ No

a. If no, describe how your records verify that livestock are eligible for organic production.

Section I. Housing §205.239§205.239 requires that a producer provide living conditions which accommodate the health and natural behavior of the animal, includingdaily management on pasture during the grazing season and year round access to the outdoors, shade, shelter, exercise areas, fresh air,clean water, sunlight and clean dry bedding. Temporary confinement is allowed for specific reasons.

1. Are animals provided year round access to the outdoors? ☐ Yes, always ☐ Yes, except for temporary confinement ☐ No

2. Are animals on pasture every day throughout the grazing season? ☐ Yes, always ☐ Yes, except for temporary confinement ☐ NoIf yes, always- skip to question 3.a. If no, briefly explain: b. If yes, except for temporary confinement, check which reasons for confinement apply to

your operation and complete the column questions for each reason for confinement checked.

Allowed Reasons for Temporary Confinement (Restrictions)

Type/Class of Livestock

Duration of Confinement

Specific Reason

☐ Inclement Weather☐ Animals’ stage of life (does not include lactation)☐ Health, safety, or well-being of the animal☐ Risk to soil and water☐ Healthcare (does not include lactation nor the various life stages)




☐ Sorting and shipping of livestock☐ Breeding (may only deny pasture through conception)☐ 4-H, FFA & Fairs (1 week before demonstration, through event and 1 day after)☐ Lactation (may deny pasture for 1 week after lactation)☐ Birthing (3 weeks prior & 1 week after)☐ Dairy calves (up to 6 months provided that confinement allows for lying, standing, stretching and free movement, but may not be individually housed after 6 months)☐ Milk (short daily periods; cannot be used to deny pasture)

3. What type of shelter is available? ☐ Natural- trees, canyons, etc. ☐ Structural- barn, parlor, canopies, etc.a. Indicate which conditions are addressed by the shelter provided (check all that apply):

☐ Shelter from inclement weather☐ Shade☐ Air circulation

☐ Suitable temperature levels☐ Reduction of potential for injury☐ Other: ___________________

4. Do you provide bedding for your animals? ☐ Yes ☐ Noa. If yes, please list the type of bedding:

b. Do you ☐ buy or ☐ produce the bedding?

c. Is the bedding edible? ☐ Yes ☐ No

d. If you buy the bedding, is it certified organic? ☐ Yes ☐ NoIf yes, you must have a current organic certificate available at your inspection.

Section J. Livestock Health Care §205.238National Organic Standards require livestock producers to establish & maintain preventative livestock health care practices. When preventative practices & veterinary biologics are inadequate to prevent sickness, a producer may administer synthetic medications allowed under 205.603. Any medications administered, whether allowed or prohibited, must be recorded on an animal health record. All medical treatments, vaccines, solutions, etc. must be approved by NMDA. Please list ALL below or add




as attachment. Antibiotics are prohibited.Withholding medical treatment from a sick animal is prohibited by the National Organic Standards.

1. Which conditions afflict, or could inflict, your livestock?

☐ Digestive disorders (diarrhea, bloat, scours, etc.)☐ External parasites☐ Eye conditions (pink eye, etc.)☐ Hoof conditions (hairy heel wart, foot rot, etc.)☐ Internal parasites☐ Metabolic disorders (milk fever,

ketosis)☐ Mastitis☐ Poisoning or toxins☐ Reproductive disorders☐ Respiratory diseases☐ Skin conditions☐ Other (specify):____________

2. List any animals that have been treated with a prohibited material within the previous 12 months in the table below (use additional sheets as necessary.):

Animal ID Date Material/Medication Reason for Use Preventative Practice

Example: #114 5/17/2009

Tylan Pneumonia Adequate house and nutrition

3. If an animal were to be treated with a prohibited material, please describe your plan for removing this animal from the herd and organic market:

a. How is this documented?

4. Please list all physical alterations performed (dehorning, tail docking, etc.) and why. This must be documented in your records.

Section K. Sales Information

1. Do you or do you plan to export any products? ☐ Yes ☐ Noa. If yes, indicate to which countries:




2. Please list the following ways livestock is sold:

☐ Livestock Auctions☐ Organic Slaughter Facilities☐ Dairy Replacement Stock Sales

☐ Non-Organic Culls☐ Other:__________

Livestock (Include Identification)

Yield or # Sold Sale amount (to nearest dollar)

Type of SaleAuctions Dairy

Stock

Slaughter Facilities

Total Certified Organic Sales for Last Year:

Section L. Recordkeeping §205.103National Organic Standards require organic producers to maintain records concerning the production, harvesting and handling of organic livestock and livestock products. These records must fully disclose all activities and transactions of the operation in sufficient detail to be readily understandable and auditable and must be available for inspection and copying. You are required to maintain records related to organic production for 5 years and have them available during inspections. Records include but are not limited to field history, maps, seeds, transplants, planting, fertilization, pest control, harvest, storage, transportation, livestock origin & birth, transition, feed, DMI & pasture, healthcare, medications, confinement, milking, slaughter, sales.

1. Be prepared to submit copies of all records requested by NMDA.

2. Be prepare to produce all records requested by your inspector at the time of inspection.

Organic recordkeeping forms are available at https://attra.ncat.org/organic.html

Business Name: Applicant’s Signature:

Application Fees

As a reminder to all applicants, cost share reimbursement is being handled by the Unites States Department of Agriculture (USDA) Farm Service Agency (FSA) now. Please contact your local county FSA agent for more information about the current requirements and processes of the


https://attra.ncat.org/organic.html



Organic Cost Share Program.

Please refer to https://fsa.usda.gov/programs-and-services/occsp/index for more information about the Organic Certification Cost Share Program. All other inquiries, including applications must be submitted to FSA.

Application Fee

NEW Applicant Fee Not Certified Organic by NMDA Last Year

☐ Application Fee = $750.00

RENEWAL Applicant Fee Certified Organic by NMDA Last Year

☐ Renewal Fee = $500.00

Application Fee = $Inspection Fees: An hour rate of $65/hour plus mileage and per diem will be charged for inspections.

Late Fee (For RENEWAL applications postmarked after the anniversary date of the operation.)

Renewals received 30 days after anniversary date ☐ Late Fee: $100.00Renewals received 60 days after anniversary date ☐ Late Fee: $200.00Renewals received 90 days after anniversary date ☐ Late Fee: $500.00

Late Fee = $

Application Fee + Late Fee=TOTAL FEES

= $

Business Name:Authorized Representative Signature: Date:

Fee Policy

1. Fees are NOT REFUNDABLE.2. Make checks payable to “NMDA”3. If new or additional fields or products are added after the annual inspection is complete,

additional costs will be incurred. A cost estimate will be provided: If a second inspection is necessary, you will be billed for the actual cost of the

inspection and the actual cost of the desk audit ($65/hour) to complete the additional inspection.

In cases where no second inspection is required, you will be billed for the actual cost of the desk audit ($65/hr).


https://fsa.usda.gov/programs-and-services/occsp/index



Payment must be received before the new or additional fields/products are certified organic and added to the Organic Product List and the Organic System Plan.

Mailing Procedure

Mail Application and Fee Payment Documents to:

NMDA Organic Program 2604 Aztec Road NE

Albuquerque, NM 87107

Or email application to [email protected]


