new ky drinking water programs how they affect water system management 2007 water personnel training...
TRANSCRIPT
New KY Drinking Water Programs
How They Affect Water System Management
2007 Water Personnel Training SeminarProvided by: KRWA and PSC
Presented by: KY Division of Water/Drinking Water Branch
Presentation Outline
• DWB Organization
• Technical Advisory Groups– Water Line Extension Agreements
• Drinking Water Watch
• Treatment Plant Capacity
• Sanctions
• Water Budgets
• Needs Survey
Drinking Water Branch Organization
Changes Within the Department
• Department for Environmental Protection – Commissioner’s office moved to 300 Fair Oaks– 502/564-2225
• Division of Compliance Assistance– Also moved to 300 Fair Oaks– Julia Kays is the new Branch Manager for the
Certification and Licensing Branch• Operator Certification• Looking at incorporating other programs such as
Landfill and Landfarming certifications
DWB Organization/New Programs
• Donna Marlin, Branch Manager– Technical Advisory Groups
• DWB has 4 sections– Compliance: Frank Hall, Supervisor
• Lab Certification
– Technical Assistance and Outreach: Julie Roney, Supervisor• Stage 2, LT2, Groundwater Rules and AWOP
– Plans Review: Mike Riley, Supervisor– Capacity Development: Leslie Harp, Supervisor
• Sanitary Surveys• Design Capacity Reviews and Sanctions• SRF and SPAP
• New “backdoor” number 502/564-8158• May be moving in winter of 2007 to 200 Fair Oaks
Drinking Water Lab Certification
• The Compliance Section has taken on the responsibility for the KY Drinking Water Laboratory Program (microbiological and chemical)– Developing a lab accountability program– Assisting with lab audits
Area-Wide Optimization Program (AWOP)
• KY has been participating in AWOP for 10 years
• Voluntary surface water system program that stresses optimized performance to go beyond meeting regulatory requirements– Turbidity– Disinfection by-products
• AWOP assists systems in meeting current as well as future regulatory requirements– Long Term 2
Technical Advisory Group
Technical Advisory Group (TAG)
• DWB invited stakeholders to provide advice on water system-related topics
• Members are from water systems, technical assistance providers, engineering firms, ADDs, industry associations and Division of Water
• Sub-groups were formed for areas that require more in-depth discussions– Sub-groups provide recommendations to the main TAG
and DWB – Recommendations will be considered and implemented if
feasible
Technical Advisory Sub-Groups
Capacity Development– Technical/Managerial/Financial
• Engineering– Agreed orders for in-house line extension work– Distribution system regulations
• Compliance• Regulations
– Stage 2– LT2– Groundwater Rule
Water Line Extension Agreed Orders
• This is a pilot program with 7 water systems currently participating– Must have in-house engineering ability or partner with a
consulting engineering firm• The purpose is to develop administrative qualifying
criteria and design standards to obtain a “General Permit” for water main extensions– Streamlines approval process– Reduces DWB administrative and technical review
burdens– Reduce the number of plans submitted to DWB by 70%
within 3 years– Reduces development cycle time by providing economic
benefits to local communities– Promotes the use of best industry practices
Water Line Extension Agreed Orders
• Two Subgroups– Qualifying
• Develops the qualifications for eligibility to receive the permit
– Standards• Establishes the technical design and construction
standards for water main extension
Compliance TAG Recommendations
• More IT staff • One data system• Uniform site identification process• Accessibility of e-accounts to more that 1 person at
a water system• Design of a data “checker” for electronically
submitted data• All certified labs required to submit electronically• Annual sample schedules from DWB• Workable schedule so less violations issued
Drinking Water Watch
• Read-only version of SDWIS-State compliance data base
• Will not be a secure database– Everything in the database is available through a
Freedom of Information Act (FOIA) request– No passwords or log-in– Available to everyone and anyone– Does not include latitudes or longitudes but will
contain addresses
• Updated monthly
KY
Drinking Water Watch Links
SampleSchedule
Non-coliformSample/Results
Individual Result
Violations/Enforcement Actions
Individual Violation Information
Treatment Plant Capacity
(Design Flow Rates)
Treatment Capacity
• Capacity Development staff are reviewing MORs• Water treatment plants are being operated shorter
time frames than approved– Could be exceeding approved treatment plant and/or
filtration rates– Example:
Plant rated at 1,800,000 gpd (1250 gpm) Actual production: 1,000,000 gpd/10 hours/60 min in an hour =
1667 gpm 1667 gpm/1250 gpm x 100 = 133% Could also be exceeding the approved filtration rate for the filters
Water System Sanctions
Water System Sanctions
• Sanctions are imposed by the Cabinet when a PWS cannot supply consistent water service in compliance with regulations
• Cabinet may refuse to approve– Plans and specifications for system modifications– Extension of service to one or more customers
• Sanctions are managed by the Capacity Development section
Triggers for Sanctions
• Sanctions are normally issued when – Exceeding water treatment plant design capacity
• 85% of treatment design capacity for water-line extensions• 95% of treatment design capacity for water-line extensions and
additional taps
• Other sanction triggers include– Amount of water available– Last 12 months of MORs
• Amount of water produced, amount purchased
– Complaints, such as pressure– Issues found during Sanitary Surveys or Inspections
How Sanctions Are Issued
• Drinking Water Branch or Enforcement Branch initiates the process
• Begins with an internal review process• Documentation includes
– Reasons for sanctions, date imposed, exception procedures
– Means of removing or negating the sanction agreement• Notifications are sent to (if applicable)
Public Water System PurchasersSuppliers Division of PlumbingHealth Department MayorCounty Judge-Executive County AttorneyCabinet Staff Consultants of the PWSArea Development District
Sanction Exceptions
• Exceptions to sanctions can be allowed– Example: Person needs water due to a medical
issue
• There is a specific form for the exception request
• The request is then considered by the DWB
Water “Budgets”
Water “Budgets”
• Water budgets are designed to deal with capacity issues in water systems while they are on sanctions, still allowing for limited growth in an area until problems can be fixed
• Cabinet determines how much water is available for system to budget
• System provides list of projects and projected demands or needs (including any water allocations for purchasers and their contracts)
• Voluntary Agreed Orders are negotiated.• Specific date established for sanctions to be lifted
Water “Budgets”
• Budgets allow a water system to determine its own priorities
• Only projects listed on the initial priority list will be accepted for review of construction permits
• Situation tracked and monitored monthly
• Priority lists may be amended every 6 months until the water system has used 100% of its available water
EPA Needs Survey
• The Needs Survey happens every 4 years– Response by the water system determines SRF
dollar amounts • The amount of SRF dollars received from EPA
determines how many projects can be funded’• Plus the SRF set-asides help fund the personnel of the
branch (Plans Review engineers and Technical Assistance Staff)
• 2007 Survey was sent to most KY large and medium systems– EPA visited 4 small KY systems
EPA Needs Survey
• Good documentation is critical– Projects must meet SRF eligibility – Use information from sanitary surveys,
engineering recommendations, capital and asset management plans, new regulations to help develop projects
• Even if the water system doesn’t plan to use SRF dollars for a project, please complete the survey so the DWB can continue to support infrastructure improvements throughout KY
Questions?? Comments??
KY Drinking Water Branch502/564-3410
Donna Marlin, Branch Manager