2010 Assessment of the Administrative Mechanism-- Results

Friday, September 9th, 2010 Burroughs Community Center

5) d. Administrative AssessmentThe Ryan White HIV/AIDS Program mandates that the EMA/TGAPlanning Councils must assess the efficiency of the administrativemechanism to rapidly allocate funds to the areas of greatest needwithin the EMA/TGA.

Provide a narrative that describes the results of the Planning Council’s assessment of the administrative mechanism in terms of:◦ Activities such as timely payments to contractors or data collection; and◦ Corrective action or suggested methods of improvement that were

recommended. ◦ If any deficiencies were noted, what were the deficiencies, what was the

grantee’s response to those deficiencies, and what is the current status of the grantee’s response?

1. Part A funds were expended in a timely manner (Net 30?).2. Part A contracts with service providers were signed in a timely manner3. During FY 2010, the EMA had less than 3%(?) carryover in Part A funds.4. Part A resources were reallocated in a timely manner to ensure the

needs of the community are met.5. Part A Programs funded in FY 2010 matched the service categories and

percentages identified during the Council’s Priority Setting and Resource Allocation process

6. Planning Council Directives were reflected in Part A programs funded in FY 2010

Net 30 means that buyer will pay seller in full on or before the 30th calendar day (including weekends and holidays) of when the Goods were dispatched by the Seller or the Services were fully provided

Mar Apr May Jun July Aug Sep Oct Nov Dec Jan Feb Avg

33 33 36 17 21 19 16 20 28 22 15 13 22.8

Total carryover request of $116,933.79 Total FY 2010 Part A award: $7,227,221 1.6% carryover requested in FY 2010

Original Budget Allocation Revision Final Budget Allocation

1,207,075.00$ 30,592.00$ 1,237,667.00$ 1,442,601.00$ (36,781.00)$ 1,405,820.00$

971,549.00$ 971,549.00$ 677,140.00$ 13,301.00$ 690,441.00$ 117,765.00$ (2,497.00)$ 115,268.00$

58,883.00$ (2,615.00)$ 56,268.00$ 4,475,013.00$ 4,477,013.00$

353,292.00$ 353,292.00$ 294,409.00$ 32,000.00$ 326,409.00$ 117,765.00$ 117,765.00$ 235,525.00$ (13,000.00)$ 222,525.00$ 294,410.00$ 4,000.00$ 298,410.00$ 117,765.00$ 117,765.00$

1,413,166.00$ 1,436,166.00$

5,888,179.00$ 25,000.00$ 5,913,179.00$

Emergency Financial Assistance

Totals

Medical Case ManagementSubstance Abuse-OutpatientMental HealthOral Health

Food Bank/ Home Del. Meals

NEW HAVEN/FAIRFIELD Allocations FY 2010

EMA 2010

Outpatient/ Amb. Medical Care

OutreachTotal Non-Core

Health InsuranceTotal Core Services

Housing AssistanceSubstance Abuse-InpatientMedical Transportation

Service Category (HRSA)2010

Allocated% of Request 2010 Spent

% of Request

1 Medical Transportation $ 117,763 2% $ 117,765 2%2 Outpatient/Ambulatory Medical Care $ 1,207,075 21% $ 1,237,667 21%3 Housing Services $ 353,290 6% $ 353,292 6%4 Medical Case Management $ 1,442,602 25% $ 1,405,820 25%5 Food Bank/Home Delivered Meals $ 294,409 5% $ 298,410 5%6 Emergency Financial Assistance $ 235,527 4% $ 222,525 4%7 Substance Abuse Services-Outpatient $ 971,548 17% $ 971,549 17%8 Mental Health Services $ 677,140 12% $ 690,441 12%9 Oral Health Care $ 117,763 2% $ 115,268 2%

11 Health Insurance Premium/Cost Sharing $ 58,882 1% $ 56,268 1%12 Substance Abuse Services-Inpatient $ 294,409 5% $ 326,409 5%13 AIDS Pharameceutical Assistance (local) $ - 0%14 Early Intervention Services Not funded Not funded

Total Services $ 5,770,408 $ 5,795,414 TOTAL ALLOCATION 5,770,408$ 5,795,414$

DIRECTIVE 1.1 - TO FACILITATE GEOGRAPHIC FUNDING DISTRIBUTION- TRUE

DIRECTIVE 1.2 - TO FACILITATE COST EFFECTIVENESS AND FULL EXPENDITURE OF FUNDING ACROSS ALL SERVICE CATEGORIES-TRUE

DIRECTIVE 1.3 – TO SUPPORT THE DEVELOPMENT OF THE SERVICE DELIVERY SYSTEM WITHIN EACH OF THE PLANNING COUNCIL’S FIVE REGIONS-TRUE

DIRECTIVE 2.1 – TO PROMOTE COLLABORATIVE PLANNING AND POLICY-MAKING WITHIN EACH OF THE PLANNING COUNCIL’S FIVE REGIONS—TRUE

DIRECTIVE 2.2 – TO FACILITATE DEVELOPMENT OF AND ADHERENCE TO THE EMA’s STANDARDS OF CARE—TRUE

DIRECTIVE 2.3 – TO FACILITATE SERVICE UTILIZATION DATA-TRUE

2009 Assessment of the Administrative Mechanism