new forms for taking over process of water supply...

NEW FORMS FOR TAKING OVER PROCESS OF WATER

SUPPLY SYSTEMBy :

Sanusi Suleiman

Executive Director

Planning Division

The Objectives

To simplify the way new water systems are handed-over toSyabas without sacrificing the need to comply with existingRules and maintaining the highest quality standards ofproducts and workmanship for each development site.

To improve the quality and intergrity of data collected in everyinspection conducted at site.

To verify compliance to regulatory requirements.

Notes : It cover changes on taking-over procedure for civil worksonly. The procedures for Mechanical Works, Electrical Works,Telemetry Works and Water Reserve shall remain unchanged.

EFFECTIVE DATE AND BENEFITS OF NEW TAKING OVER FORMS

Development Department has got the approval from EXCO in regard toTaking Over Forms. Effective 1st January the new Taking Over Forms willbe in use for the project that kick off in January 2016.

The benefits of a new inspection forms are as follows:

• to minimize the risks associated with regard to manipulation of databy human factor,

• to verify compliance to regulatory requirements and SOP, includinggood practices,

• to validate the integrity of the data generated,

• to request corrective actions from the inspected party wheneverproblems are noted,

• to take compliance actions when deemed necessary.

LIST OF FORMS TO BE USED

NO FORM

REF.NO.

REMARKS

1. QT1 Standard application form for test and inspection of external water reticulation system /

supply main

2. QT2 Standard response form on application for test and inspection of external water

reticulation system / supply main

3. QT3 Material Inspection Reports.

4. QT4(a)

QT4(b)

Hydrostatic Pressure Test & Leakage Test Report.

Hydrostatic pressure test report for external pipeline complete with ferrule and

communication pipes.

5. QT5 Water tightness test report for reservoirs.

6. QT6(a)

QT6(b)

Final joint inspection report for external pipelines.

Final joint inspection report for reservoirs and pump houses.

7. QT7 Notification for submission of Bank Guarantee for Defects Liability Period (External

Reticulation System / Supply Mains)

8. QT8 Support letter from O&M Dept for Tapping Connection works.

9. QT9 Sch Eleventh - Certificate of Disinfection / Support letter from WQ Dept for WQ testing

10. QT10 Application for handing-over

11. QT11 Acceptance of handing-over

1- QT3 (Material Test and Inspection)

Competent Person fill up QT1/Sixth Schedule (standard applicationletter) to apply for material inspection.

District notifies the date and time for the inspection using standardnotification letter QT2.

QT3 will be filled and signed off at site by designated personnel.Development Unit at District must witness the test together with CPor his appointed representative (at least the project engineer).

QT3 must be signed at site and later countersigned by CompetentPerson.

QT3 must be kept and later compiled by Competent Person.

Periodic Site Visit

Responsibility of the CP and will be emphasized in the conditions ofapproval.

Site supervisors must be qualified & duly appointed by the CP.

District should check periodically this on site and report to SPAN anydeviations or work not supervised professionally.

2- QT4(a) (Pressure and Leakage Tests)

Competent Person fill up QT1/Sixth Schedule to apply for pressure andleakage tests

District notifies the date and time for the testing using standardnotification letter QT2.

QT4(a) will be filled and signed off at site by designated personnel.Development Unit at District must witness the test together with CP orhis appointed representative (at least the project engineer).

QT4(a) must be signed at site and later countersigned by CompetentPerson.

QT4(a) must be kept and later compiled by Competent Person.

3- QT4(b) (PressureTest for Main Pipe Complete WithFerrule and Comm Pipe)

Competent Person fill up QT1/Sixth Schedule to apply for pressure test


QT4(b) will be filled and signed off at site by designated personnel.Development Unit at District must witness the test together with CP orhis appointed representative (at least the project engineer).

QT4(b) must be signed at site and later countersigned by CompetentPerson.

QT4(b) must be kept and later compiled by Competent Person.

4- QT5 (Water Tightness For Reservoir/Suction Cistern)

Competent Person fill up QT1/Sixth Schedule to apply for watertightness test


QT 5 will be filled and signed off at site by designated personnel.Development Unit at District must witness the test together with CP orhis appointed representative (at least the project engineer).

QT5 must be signed at site and later countersigned by CompetentPerson.

QT5 must be kept and later compiled by Competent Person.

5- QT6(a) (Final Joint Inspection – External Pipeline)

Competent Person fill up QT1/Sixth Schedule to apply for finalinspection


QT 6(a) will be filled and signed off at site by designated personnel.Head Of District or his representative and Development Unit at Districtmust witness the test together with CP or his appointed representative(at least the project engineer).

QT6(a) must be signed at site and later countersigned by CompetentPerson.

QT6(a) must be kept and later compiled by Competent Person.

6- QT6(b) (Final Joint Inspection – Reservoir/SuctionCistern/Pump House)

Competent Person fill up QT1/Sixth Schedule to apply for final inspection


QT 6(b) will be filled and signed off at site by designated personnel. HeadOf District or his representative and Development Unit at District mustwitness the test together with CP or his appointed representative (atleast the project engineer).

QT6(b) must be signed at site and later countersigned by CompetentPerson.

QT6(b) must be kept and later compiled by Competent Person.

Form G5

Developer submit SYABAS' disclaimer statement letter and FORM G5 to

District for Internal Plumbing

7- QT7 (Notification for Submission of BG/Bank Draft overDLP)

Head of district determines BG amount against defects and request for

related document. District notifies Developer to prepare BG/Bank Draft

for Defect Liability Period by writing a standard notification letter QT7.

8- QT8 (Support Letter from District O&M Dept for Tapping Work)

Competent Person fill up QT1/Sixth Schedule to apply for tappingconnection

District notifies the date and time for the tapping connection usingstandard notification letter QT2.

CP or his appointed representative (at least the project engineer).shall carry out the inspection for the tapping work together O&MDistrict and certify that the tapping work is completed in accordance toapproved drawings and Syabas standard and specification by signing offthe QT8 at site.

QT8 must be signed at site and later countersigned by CompetentPerson and Head Of District or Technical Manager.

9- QT9 1. Eleventh Schedule WSIA 2006 (Page 1) 2. Support Letter from District Water Quality Dept for Sterilization,

Dewatering, Flushing and Water Quality Testing Activities (Page 2)

Competent Person fill up QT1/Sixth Schedule to apply for Water QualityTesting. District notifies the date and time for the testing using standardnotification letter QT2.

Permit Holder, CP or his appointed representative (at least the projectengineer) shall carry out the water quality testing together with WQDistrict and certify that the testing is completed in accordance with therequirements of the Water Services Industry (Water Reticulation andPlumbing) Rules 2014 and Syabas standard and specification by signingoff the QT9 at site.

QT9 must be signed at site and later countersigned by Competent Personand Head Of District or Technical Manager.

10 - QT10 Application For Handing Over Of External WaterReticulation System/Supply Main

Developers prepare handing over documents and submit to District tohand over the External Water Reticulation System/Supply Main asexplained in NINTH SCHEDULE (Subrule 29(1)) (according to WaterServices Industry Rules 2014)

Based on the declaration in QT10 the Consultant and Developer are fullyresponsible to ensure that the works have been carried out strictly inaccordance with approved drawings and specification and using onlyapproved material. In this regard we shall report to SPAN on the conductof the consultant if found not acted professionally.

District review the document for Approve Plan below 50,000 LPD andforward to Head Of Operation for approval.

District review the document and forward to Take Over Section, HQ forApproved Plan 50,000 LPD and above to recommend for approval from

Deputy Director

11- QT11 Acceptance Of Handing Over Of ExternalWater Reticulation System/Supply Main

SYABAS District issues letter of Taking Over of External WaterReticulation System/Supply Main for < 50,000 LPD via TENTHSCHEDULE (Sub Rule 29(2)) (according to Water Services Industry Rules2014)

SYABAS HQ issues letter of Taking Over of External Water ReticulationSystem/Supply Main for equal or more than 50,000 LPD via TENTHSCHEDULE (Sub Rule 29(2)) (according to Water Services Industry Rules2014)

Future Planning

Along these lines we intend to implement paperless strategies by adopting fully

computerized system starting from approval stage up to taking over of the system.

The Electronic Taking Over System will cover the scope be as follows:

i. Install network capabilities i.e. tool and software for site inspectionefficiencies

ii. Go live on an site inspection software for Taking Over

iii. Perform security assessment and analysis data

As to show our commitment towards the above we are targeting to implementonline application for all type of inspections and notifications for the tests in thefirst quarter of this year. We will tentatively schedule for the full digitalapplication for taking over process in a very near future.

THANK YOU

new forms for taking over process of water supply...

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