network management utility

Network Management Utility

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Foreword

WelcomeNetwork Management Utility is utility software that provides central control over printers, copiers, and other devices on a network. With Network Management Utility, you can use a Web browser to check the current status of each device on the network, and to change the configuration of the network device. Network Management Utility uses SNMP protocol, which is the standard for network management. This means it can be used for management of a wide range of devices, as well as other makes of network devices that support standard Printer-MIB. Network Management Utility is implemented based on Java 2 technologies, enabling functions and operations that are equivalent to those found on a most platforms that support Java.

Trademark AcknowledgementsApple and Macintosh are registered trademarks of Apple Computer, Inc.

Ethernet is a registered trademark of Xerox Corporation.

Linux is a registered trademark of Linus Torvalds.

Microsoft, Windows, and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Netscape and the Netscape N and Ship’s Wheel logos are registered trademarks of Netscape Communications Corporation in the U.S. and other countries. Netscape Navigator is also a trademark of Netscape Communications Corporation and may be registered outside the U.S.

Java and Solaris are trademarks of Sun Microsystems, Inc.

All other product names are trademarks or registered trademarks of their respective holders.

The information contained in this manual is subject to change without notice.

Contents

CONTENTS

1 System Requirements ................................ 1Network Environment ..................................................... 1

Server ............................................................................. 1

Client ............................................................................... 2

2 Installing and Starting Up the Server ........ 32.1 Installing the Server ......................................3

Windows platform ........................................................... 3

Solaris platform ............................................................... 3

Linux platform ................................................................. 3

2.2 Upgrade Installation ......................................4All platform precautions .................................................. 4

2.3 Starting Up the Server ...................................5Windows 95, 98, or Me platform ..................................... 5

Windows NT 4.0 or 2000 platform .................................. 5

Windows XP platform ..................................................... 5


Linux platform ................................................................. 6

2.4 Starting Up Server Console Tool ..................7Windows platform ........................................................... 7


Linux platform ................................................................. 7

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2.5 Shutting Down the Server .............................8Windows 95, 98, or Me platform ..................................... 8

Windows NT 4.0 or 2000 platform .................................. 8

Windows XP platform ..................................................... 8


Linux platform ................................................................. 9

2.6 Uninstalling ..................................................10Windows 95, 98, or Me platform ................................... 10

Windows NT 4.0 or 2000 platform ................................ 10

Windows XP platform ................................................... 10

Solaris platform ............................................................. 11

Linux platform ............................................................... 11

3 Using Network Management Utility Client .......................................................... 123.1 Starting Up Client ........................................12

3.2 Logging In .....................................................13

3.3 Specifying the Discovery Range ................15

4 Device Management .................................. 17

4.1 Displaying the Device Management Screen ...........................................................17

4.2 Device Panel Window ..................................19

4.3 Functions ......................................................20

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5 Using Multi-Setting ................................... 21Displaying the Multi-Setting menu ................................ 21

5.1 Creating a Template .....................................22

5.2 Performing a Multi-Setting Operation ........23To retrieve a template ................................................... 23

To apply the settings of a retrieved template ................23

6 Configuring Network Management Utility Settings ........................................... 24

Displaying the Server Setting menu .............................. 24

6.1 Preferences ..................................................25Displaying the setting screen ........................................ 25

To configure Preference settings .................................. 26

6.2 Initializing Settings ......................................27Displaying the Initialize screen ...................................... 27

To initialize settings .......................................................28

6.3 Selecting Managed Devices ........................29Displaying the List Manager screen .............................. 29

To select managed devices ........................................... 29

6.4 Removing a Managed Device .....................30Displaying the List Manager screen .............................. 30

To set a device not to be managed ............................... 30

To remove a device .......................................................30

6.5 Specifying the Device Discovery Range ....31Displaying the Discovery Setting screen .......................31

To add a network to the discovery range ...................... 32

To remove a network from the discovery range ............ 33

When automatic device discovery fails ......................... 33

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6.6 Adding a Device Manually ...........................34Displaying the Add Device screen ................................ 34

To add a device manually ............................................. 34

6.7 Assigning an IP Address to a Device .........35Displaying the Assign IP Address screen ..................... 35

To assign an IP address to a device .............................35

6.8 Configuring Device Link Settings ..............36Displaying the Device Link Setting screen .................... 36

To link devices ............................................................... 37

To unlink devices ........................................................... 37

6.9 Registering Users and Unregistering Users .............................................................38Displaying the User List screen ....................................38

To register a user .......................................................... 39

To modify user registration settings .............................. 40

To delete a user ............................................................ 40

6.10 Configuring Custom Group Settings .........41Displaying the Custom Group Setting screen ............... 41

To create a custom group ............................................. 41

To view custom group settings ...................................... 42

To modify custom group settings .................................. 42

To copy a custom group ................................................ 43

To delete a custom group .............................................. 43

6.11 Registering Usable Devices for Each User ...............................................................44Displaying the My Device Setting screen ...................... 44

To configure device settings ..........................................44

To remove a device from My Device .............................44

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6.12 Configuring E-mail Settings ........................45Mail Account settings .................................................... 45

Configuring the content of the mail notification ............. 48

6.13 Help Screen ..................................................51Displaying the Help screen ........................................... 51

To use the Help screen .................................................51

6.14 Checking the Network Management Utility Version ...............................................52Displaying the Version screen ....................................... 52

7 Linking with Multiple Network Management Utility Servers ..................... 53

Displaying the Associated Server menu .......................53

7.1 Using Another Network Management Utility Server .................................................54Displaying the Associated Server List ........................... 54

To log in to another server ............................................ 55

To unlink from a server .................................................55

7.2 Linking with Another Network Management Utility Server ..........................56Displaying the Associate Other Server screen ............. 56

To establish a link .......................................................... 57

7.3 Network Management Utility ServerInformation Settings ....................................58Displaying the This Server Information screen ............. 58

To configure server information ..................................... 59

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1 System Requirements

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The minimum system configuration detailed below is required to ruNetwork Management Utility.

Network Environment

Server

LAN Type Protocol

Ethernet (10/100BaseT) TCP/IP

Token Ring (4/16 Mbps)

Operating System Hardware (Recommended)

Windows 95/98/Me/2000/NT 4.0 (SP3)/XP

CPU: Pentium 300 MHz or higherRAM: 128 MB minimum

Solaris 2.6/7/8 SPARC StationRAM: 128MB minimum

Linux (x86, kernel 2.2.12 and glibc 2.1.2-11 or higher)

CPU: Pentium 300 MHz or higherRAM: 128 MB minimum

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Client

Java Mode

HTML Mode

Operating System Web BrowserJava

Environment

Windows 95/98/Me*/2000*/NT 4.0 (SP3)/XP*

Microsoft Internet Explorer 4.x or higherNetscape Communicator 4.x or higherNetscape 6.x or higher

Java Plug-in 1.3 or higher

Solaris 2.6/7/8 Netscape Communicator 4.x or higherNetscape 6.x or higher

Linux (x86, kernel 2.2.12 and glibc 2.1.2-11 or higher)

* Do not downgrade from the Web browser that comes installed with your operating system.

Operating System Web Browser

Windows 95/98/Me*/2000*/NT 4.0 (SP3)/XP*

Microsoft Internet Explorer 4.x or higherNetscape Communicator 4.x or higherNetscape 6.x or higher

Solaris 2.6/7/8 Netscape Communicator 4.x or higherNetscape 6.x or higherLinux

(x86, kernel 2.2.12 and glibc 2.1.2-11 or higher)

MacOS 8/9/X* Microsoft Internet Explorer 4.5 or higherNetscape Communicator 4.x or higherNetscape 6.x or higher

* Do not downgrade from the Web browser that comes installed with your operating system.

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2 Installing and Starting Up the Server

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2.1 Installing the Server

Windows platform1. Open the Network Management Utility self-extracting archive.

This automatically starts the installer.2. Follow the instructions that appear on the screen to complete t

installation.

Solaris platformImportant!

1. Expand the Network Management Utility tar archive (compresswith gzip) in the directory you want. This creates a directory named NMU4.

2. Run the install.sh script, which is located in the NMU4 directory.

Linux platform

Important!

1. Expand the Network Management Utility tar archive (compresswith gzip) in the directory you want. This creates a directory named NMU4.

• Network Management Utility server starts up as a daemon process, so we recommend that you install the package in the root partition.

• Perform the following operation under root privileges.

• Network Management Utility server starts up as a daemon process, so we recommend that you install the package in the root partition.


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2. Run the install.sh script, which is located in the NMU4 directory. (In the case of SuSE Linux, run the install.suse.sh script, which is located in the NMU4 directory.)

2.2 Upgrade InstallationUpgrade from Network Management Utility 3.6x is supported.

Important!

All platform precautions• If you are running an old version of Network Management Utility

Server (3.x), shut it down before installing Network ManagementUtility. If you are performing an upgrade installation, make sure ththe directory specified for installation is different from the directorwhere the old version of Network Management Utility Server is installed.

• If Network Management Utility is running, shut it down.

• Start up Server Console Tool (see “2.4 Starting Up Server ConsTool”). Click the Database tab, and then select Database Upgrade . Click the Browse button, select the Network Management Utility 3.x root directory (example: C:\Program Files\Network ManagemeUtility), and then click Open . After confirming that the path is correct, click the OK button. Data transfer will be performed the nextime you start up Network Management Utility.

• Be sure to perform an upgrade installation with administrator privilege (Administrator or root).

• Make sure the Network Management Utility server is shut down(not running) before you try to upgrade it. See “2.5 Shutting Down the Server” for more information.

• Though it is possible to upgrade Network Management Utility while it is shut down after the installation, doing so causes all data stored with Network Management Utility 4.0 to be replacedby old Network Management Utility data. Because of this, we recommend that you upgrade at the same time you install.

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• The old Network Management Utility Server data are moved to Network Management Utility. Uninstall the old version of NetworkManagement Utility Server as required.

2.3 Starting Up the Server

Windows 95, 98, or Me platform1. Click Start → Programs → Network Management Utility →

Start Server . Note that when installing Network Management Utility, you can configure the Network Management Utility serveto start up automatically whenever the system is booted.

Windows NT 4.0 or 2000 platformImportant!

1. Click Start → Settings → Control Panel .

2. Double-click the Services icon. In the case of Windows 2000, theServices icon is located inside the Administrative Tools folder.

3. Select Network Management Utility Service on the list of services, and then click the Start button. In the case of Windows 2000, select Network Management Utility Service , and then select Start on the Action menu.

Windows XP platformImportant!

1. Click Start → Control Panel .

2. In the case of Windows XP Professional, click the Performance and Maintenance icon. On the Performance and Maintenance window, click Administrative Tools .In the case of Windows XP Home Edition, click the Administrative Tools icon.

• Be sure to start up the server with Administrator privilege.

• Be sure to start up the server with Administrator privilege.

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3. Double-click the Services icon. On the Services window, select Network Management Utility , and then click Start the service on the left side of the window.

Solaris platform

Important!

1. Network Management Utility starts up automatically after you install it. You can use the following command to start it up manually when necessary.

# /etc/init.d/nmu start

Execute the following command when Network Management Utility is already running, and you want to momentarily shut it down and restart it.

# /etc/init.d/nmu restart

Linux platform

Important!

1. Network Management Utility starts up automatically after you install it. You can use the following command to start it up manually when necessary.

# /etc/rc.d/init.d/nmu start

Execute the following command when Network Management Utility is already running, and you want to momentarily shut it down and restart it.

# /etc/rc.d/init.d/nmu restart



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2.4 Starting Up Server Console ToolServer Console Tool is a user interface for performing the followingoperations on the Network Management Utility server.

• Change of the port used by Network Management Utility Server (HTTP server)

• Database initialization, backup, restore, upgrade from an old vers(data transfer)

• Plug in of new device modules

• Plug in of new language modules

• Update of Network Management Utility

Important!

Windows platform1. Click Start → Programs → Network Management Utility →

Console Tool .

Solaris platform1. Execute the following command.

# /etc/init.d/nmu console

Linux platform1. Execute the following command.

# /etc/rc.d/init.d/nmu console

• Be sure to shut down Network Management Utility Server before using Server Console Tool.

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2.5 Shutting Down the Server

Windows 95, 98, or Me platform1. Right click the Network Management Utility icon in the task tra

then select Exit .2. Click the Shut Down button on the confirmation window that

appears.



2. Double-click the Services icon. In the case of Windows 2000, theServices icon is located inside the Administrative Tools folder.

3. Select Network Management Utility Service on the list of services, and then click the Stop button. In the case of Windows 2000, select Network Management Utility Service , and then select Stop on the Action menu.

4. In the case of Windows NT 4.0, click Yes on the confirmation dialog box that appears.


1. Click start → Control Panel .

2. In the case of Windows XP Professional, click the Performance and Maintenance icon. On the Performance and Maintenance window, click Administrative Tools .In the case of Windows XP Home Edition, click the Administrative Tools icon.

3. Double-click the Services icon.

• Be sure to shut down the server with Administrator privilege.

• Be sure to shut down the server with Administrator privilege.

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4. On the Services window, select Network Management Utility , and then click Stop the service on the left side of the window.

Solaris platform

Important!

1. Execute the command shown below.

# /etc/init.d/nmu stop

Linux platform

Important!

1. Execute the command shown below.

# /etc/rc.d/init.d/nmu stop



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2.6 UninstallingImportant!

Windows 95, 98, or Me platform1. Click Start → Settings → Control Panel .

2. Double-click the Add/Remove Programs icon.3. On the Add/Remove Programs Properties dialog box, select

Network Management Utility in the list of programs, and then click the Add/Remove button.

4. Follow the instructions that appear on the screen to complete tuninstall operation.



2. Double-click the Add/Remove Programs icon.3. On the Add/Remove Programs Properties dialog box, select

Network Management Utility in the list of programs, and then click the Add/Remove button. In the case of Windows 2000, clickthe Change/Remove button.



1. Click start → Control Panel .

• Make sure the Network Management Utility server is shut down(not running) before you try to uninstall it. See “2.5 Shutting Down the Server” for more information.

• Be sure to uninstall the program with Administrator privilege.

• Be sure to uninstall the program with Administrator privilege.

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2. Click the Add or Remove Programs icon.3. On the Add or Remove Programs window, select Network

Management Utility in the list of programs, and then click the Change/Remove button.


Solaris platformImportant!

1. Execute the command below to shut down the Network Management Utility server.

# /etc/init.d/nmu stop

2. Run the uninstall.sh script, which is located in the NMU4 directory.

3. Delete the NMU4 directory to finish uninstallation. For example, use the command like the following.

# rm -rf NMU4

Linux platformImportant!

1. Execute the command below to shut down the Network Management Utility server.

# /etc/rc.d/init.d/nmu stop

2. Run the uninstall.sh script, which is located in the NMU4 directory.

3. Delete the NMU4 directory to finish uninstallation. For example, use the command like the following.

# rm -rf NMU4



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3 Using Network Management Utility Client

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The following operation is explained using the Java mode.

3.1 Starting Up ClientStart up your Web browser and access the URL shown below.

http://server_name:port_number/

In place of “server_name” in the above URL, type in the name or IPaddress of the host that is running the Network Management Utilityserver.

Example: When the IP address of the Network Management Utilityserver is 192.9.200.200 and the port number is 9090

http://192.9.200.200:9090/

This accesses the Network Management Utility server and displaysNetwork Management Utility login screen.

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3.2 Logging In1. In the Login section, select the appropriate login type (privilege

Guest: A Guest can view the status and settings of each device. Input password is not required when logging in as Guest.

Registered User: A Registered User can change some of device settings and Network Management Utility server settings. Each registered uhas a pre-defined user name and password, which must be inporder to log in.

Administrator:An administrator can configure device management settings anNetwork Management Utility server settings. Logging in as Administrator requires input of the proper administrator passwoThe initial default administrator password is admin.

2. In the View Style section, select the style you want to use for thNetwork Management Utility screen. Select either a Java modethe HTML mode. You can select from among the following JAVAmodes.

• Java-Metal

• Java-Motif

• Java-System

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Important!

3. In the Language section, select the language you want to use foNetwork Management Utility text. You can choose from amongthe following languages.

• English• Czech• Danish• German• Spanish• French• Italian• Japanese• Dutch

The client can increase the selection languages supported by tWeb browser by adding the appropriate language plug-in.

4. After all the settings are the way you want, click the Login button.

Logging in a client in the Java mode where the Java plug-in is not installed displays a message asking if you want to install thJava plug-in. What happens after you agree depends on the Wbrowser you are using, as described below.

• Internet Explorer: The Java plug-in is downloaded automatically from the Internet and installed.

• Netscape Communicator: You browser automatically accesses a Java plug-in downloasite on the Internet. You must perform the required downloadand installation manually.

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3.3 Specifying the Discovery RangeYou can use the following procedure to search for a specific devicethe network.

1. Log in as Administrator. See “3.2 Logging In”.2. In the control menu along the left side of the window, select

Server Setting . If you are using the HTML mode, select Server Setting in the control menu and then click the Go button.

3. Under Server Setting , double-click Discovery Setting (single-click in the HTML mode). This causes the Discovery Setting screen to appear on the right side of the window.If you are using a Java mode and the Server Setting menu treenot expanded, double-click the following icons: Server Setting → List Manager → Discovery Setting .

4. The Discovery Network / Range list shows the local network associated with the Network Management Utility server. Whenever the Network Management Utility server starts up, it automatically adds the local network associated with the servethe discovery range list. If network discovery fails for some reasor if you want to add other networks, click the Add button.

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Important!

5. Enter a network address and subnet mask.To specify a range of addresses, type the applicable IP addresinto Discovery From and Discovery To .

6. To remove a network from the Discovery Network / Range list, select it in the list and then click the Remove button. If a confirmation dialog box appears, click OK.

7. If you also want discovery to find RFC-1759 Printer-MIB compatible devices, select the check box next to the Enable Generic Device Discovery option in the Device Discovery section. Then click the Apply button.

• The local network may not be discovered when Network Management Utility is started up while an SNMP agent is running on the server where Network Management Utility is installed. If this happens, terminate the SNMP agent or add the local network manually to the discovery range.

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4 Device Management

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4 Device Management

Use the procedures in this section to manage and configure devicethe network. Note that the appearance of the screen for device management and setup depends on the device type. See Network Management Utility online help for details about the functions described here.

The following operation is explained using the Java mode.

4.1 Displaying the Device Management Screen1. Click the down arrow button above the pane along the left side

the window, and then select Device Management on the list that appears. In the HTML mode, select Device Management and then click the Go button. This displays a Device Management menu that lists all managed devices.

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4 Device Management

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2. You can change the view of the list by double-clicking an item the Device Management menu (single-clicking in the HTML mode).

• All Devices View: Shows all managed devices.

• Subnet View: Devices are arranged according to network address.

• Custom Group View:Devices are arranged according to custom group. See “6.10 Configuring Custom GroupSettings” for more information.

• My Device View:Shows the devices configured as My Devicefor the current registered user. See “6.11 Registering Usable Devices for Each User” for more information.

3. In the Device List , double-click the device you want to select (single-click in the HTML mode). This displays a device panel ithe pane on the right side of the window.

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4 Device Management

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4.2 Device Panel Window The following shows the layout of the device panel, which is used fdevice management and setup.

➀ ButtonsEach button represents a category of device management and sfunctions. Clicking a button displays, in the area below the buttons, tabs for the functions associated with the applicable category. See “4.3 Functions” for information about each butto

➁ TabsThe tabs provide sub-groupings of the functions that belong to category selected with the category buttons. The appearance oeach tab depends on the device type.

➂ Information and Setup AreaThis area shows details about the currently selected tab.

➀➁

➂

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4 Device Management

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4.3 FunctionsThe following are the functions of the buttons that appear on the devmanagement and setup screen.

• Status Displays a graphical representation showingdevice status and the types of options equipped.

• Network Displays tabs for configuring device networksettings.

• System Displays detailed information about the device.

• Print Displays print settings.

• Scan Displays the status and settings of a scannedevice.

• Count Displays printing, scanning and error countevalues. These values represent counts for uto the past one year.

• Device Server Opens a new Web browser window and accesses the device’s built-in Web setting page.

• Device Link A Device Link button is shown only during display of a device panel of device linked byDevice Link Setting. Clicking the Device Link button displays the device panel of the linked device.

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5 Using Multi-Setting

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5 Using Multi-SettingWhen there are multiple devices on the network under the control othe Network Management Utility server, Multi-Setting lets you use atemplate of settings from one device to apply the same settings to odevices of the same type.The following Multi-Setting procedure is explained using the Java mo

Displaying the Multi-Setting menuClick the down arrow button above the pane along the left side of thwindow, and then select Multi-Setting on the list that appears. If you are using the HTML mode, select Multi-Setting in the list, and then click the Go button.

The devices that appear in the Multi-Setting menu depend on whetheran administrator or registered user is logged in.

Administrator:An administrator can retrieve a template and perform Multi-Setting from any device that is under the control of the NetworkManagement Utility server.

Registered User:A registered user can retrieve a template from any device that under the control of the Network Management Utility server. Thdevices for which a registered user can perform Multi-Setting alimited to those assigned as custom groups when the user is registered.

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5.1 Creating a Template1. From the Multi-Setting menu, double-click the icon of the device

whose setting you want to make into a template (single-click whusing the HTML Mode).

2. After checking to make sure that the name of the device you wto select is shown on the Multi-Setting screen title bar, click the Create button.

3. In the Template Name box, type the name you want for the template.

4. The tree under the Template Items icon shows settings that can bemodified. Select the check boxes next to the settings that you wto include in the template you are creating.

5. After everything is the way you want, click the Apply button. To cancel your settings, click the Cancel button instead of Apply .

6. You can use the following buttons to edit an existing template.

• Edit : For editing of template settings

• Copy: For copying template settings

• Remove: For deleting a template

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5.2 Performing a Multi-Setting Operation To retrieve a template1. On the Multi-Setting menu, double-click the icon of the device

whose template you want to retrieve (single-click in the HTML mode). This displays the Multi-Setting screen.

2. On the Multi-Setting screen, select the template you want (whenyou are using the HTML mode, select the radio button next to ttemplate name), and then click the Retrieve button.

3. On the displayed device list, select the radio button of the tempwhose settings you want, and then click the Retrieve button again. On the displayed Template Items icon tree, check the settings of thetemplate. In the Java mode, clicking the Expand All button expands the entire tree.

4. After everything is the way you want, click the OK button.

To apply the settings of a retrieved template1. On the displayed device list, select the template of the device

whose settings you want to apply for Multi-Setting (when usingthe HTML mode, select the template’s radio button).

Important!

2. After everything is the way you want, click the Restore button.3. Select the Group radio buttons of the devices for to which you wan

to apply the template, and then click the Restore button again.4. A confirmation message appears asking if you want to overwri

the settings of all the devices with the retrieved template settinyou selected in step 3.

5. Click the OK button to replace the settings.

Important!

• You cannot use a device template for Multi-Setting or displayinformation about the template with the Information button if the template has never been retrieved.

• At this time, you cannot change any settings that must be madon a device-by-device basis (such as the network address).

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6 Configuring Network Management Utility Settings

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This section explains how to configure various Network ManagemeUtility server settings. The following procedures are explained usinthe Java mode.

Important!

Displaying the Server Setting menuClick the down arrow button above the pane along the left side of thwindow, and then select Server Setting on the list that appears. If youare using the HTML mode, select Server Setting in the list, and then click the Go button. The setting menus that appear in the Server Setting menu depend on whether an administrator, a registered usea guest is logged in.

• The settings that can be configured depend on whether an administrator, a registered user, or a guest is logged in. See Network Management Utility online help for details about the settings described here.

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6.1 PreferencesUse this screen to configure settings that control how Network Management Utility communicates with the devices on the network

Displaying the setting screenDouble-click the Preference icon (single-click in the HTML mode).

If you are using a Java mode and the Server Setting menu tree is not expanded, double-click the following icons: Server Setting → Preference → Preference .

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To configure Preference settings1. Configure the settings described below as required.

Status Polling Interval Section

• Device List (sec.):Type in the update interval, in seconds, for information about devices displayed in the device list. (10 to 999 seconds)

• Others (sec.): Type in the interval, in seconds, for information about device status, operationalpanel, and job panel in the Device Panel window. (10 to 999 seconds)

SNMP Communication Interval Section

• Timeout (sec.): Input the time in seconds that should be allowed until the Network Management Utility server obtains information from a device following an information request whenthere is an update of information of a devicedisplayed in the device list. (0 to 99 seconds

• Retries: Input the number of retries that should be attempted when an attempt to obtain information from a device fails. (0 to 99 times)


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6.2 Initializing SettingsUse the procedures below to initialize Network Management Utilitysettings configured by an administrator or registered user.

Displaying the Initialize screenIf you are using a Java mode and the Server Setting menu tree is not expanded, double-click the following icons: Server Setting → Preference → Initialize . If you are using the HTML mode, single-click.

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To initialize settings1. Select the radio buttons next to one or more of the items descr

below, and then click the Apply button.

• Restore Preference Default:Selecting this option returns Preference screen settings configured by an administratto their initial defaults. See “6.1 Preferencesfor more information.

• Remove All Registered Users:Selecting this option deletes all registered user information that was configured on the User List screen. See “6.9 Registering Userand Unregistering Users” for more information.

• Custom Group Setting Initialize:Selecting this option deletes all group information configured on the Custom Group Setting screen. See “6.10 Configuring Custom Group Settings” for more information.

• Remove All Devices:Selecting this option deletes all device information entered in the list on the List Manager screen. See “6.3 Selecting Managed Devices” for more information.

2. In the Java mode, a dialog box appears confirming whether yoreally want to initialize the selected settings. Click the OK button to initialize. The confirmation dialog box does not appear in theHTML mode.

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6.3 Selecting Managed Devices Use the procedure below to select specific devices for managemenfrom among those discovered on the network. Only the devices selected here are listed as managed devices on the Device Management menu.

Displaying the List Manager screenIf you are using a Java mode and the Server Setting menu tree is not expanded, double-click the following icons: Server Setting → List Manager → List Manager . If you are using the HTML mode, single-click.

To select managed devices1. The devices discovered on the network are displayed on the List

Manager screen. To refresh the device information on the list,

click the button.2. All discovered devices are initially selected as managed device

To deselect a device, clear its check box in the Manage column.3. After everything is the way you want, click the Apply button. To

cancel your settings, click the Cancel button instead of Apply .

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6.4 Removing a Managed Device In the Java mode, you can use the List Manager screen to remove a device found on the network from the Network Management Utility database when you no longer need it.

Displaying the List Manager screenIf you are using a Java mode and the Server Setting menu tree is not expanded, double-click the following icons: Server Setting → List Manager → List Manager . If you are using the HTML mode, single-click.

To set a device not to be managed1. Clear the check box in the Manage column next to the device you

don’t want to manage.

To remove a device1. Click the down arrow button above the pane along the left side

the screen, and then select Remove Device on the list that appears. If you are using the HTML mode, select Remove Device in the control menu and then click the Go button.

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2. On the list that appears, select the check box in the Remove column next to the device you want to remove.


6.5 Specifying the Device Discovery RangeUse this screen to specify the network range for device discovery.

Displaying the Discovery Setting screenIf you are using a Java mode and the Server Setting menu tree is not expanded, double-click the following icons: Server Setting → List Manager → Discovery Setting . If you are using the HTML mode, single-click.

Device Discovery section

• Auto Discovery: Select this check box to enable automatic rediscovery of devices on the network.

• Auto Discovery Interval (hour):When Auto Discovery above is checked, enter the auto discovery interval time in hours.

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• Last Discovery Start Time:Shows the start time of device re-discovery.

• Last Discovery Finish Time:Shows the finish time of device re-discovery

• Start Discovery: Click the Start button to start device discovery.

• Enable Generic Device Discovery:Select this check box for discovery of RFC-1759 Printer-MIB compatible devices.

To add a network to the discovery range1. On the Discovery Setting screen, click the Add button in the

Discovery Network / Range section. Network setting items are shown in the Input Network Range section.

2. Type the IP address of the network you want to add into the Network Address boxes.

3. Type the subnet mask value of the network you want to add intthe Subnet Mask box.

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4. If you want to change the host address discovery range, input start address into the Discovery From box, and the end address into the Discovery To box.

5. After everything is the way you want, click the Apply button. To clear all settings you have made on the setup screen, click theCancel button.

6. If you also want discovery to find RFC-1759 Printer-MIB compatible devices, select the check box next to the Enable Generic Device Discovery option, and then click the Apply button.

To remove a network from the discovery range1. In the Discovery Network / Range list, click the network you

want to remove from the discovery range and then click the Remove button.

2. If a confirmation dialog box appears, click the OK button to remove the selected network from the list.

When automatic device discovery failsClick the Start button in the Device Discovery section to restart network device discovery. Clicking the Start button while device auto discovery is in progress causes network discovery to restart from thbeginning.

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6.6 Adding a Device ManuallyIf a particular device is not detected when you click the Start button in the Device Discovery section during the procedure under “6.5 Specifying the Device Discovery Range”, you can add the device to Manager manually by inputting its IP address on the Add Device screen.

Displaying the Add Device screenIf you are using a Java mode and the Server Setting menu tree is not expanded, double-click the following icons: Server Setting → List Manager → Add Device . If you are using the HTML mode, single-click.

To add a device manually1. On the Add Device screen, type the IP address of the device yo

want to add into the IP Address boxes.2. After everything is the way you want, click the Apply button. To


Important!

• It can take to 10 or 20 seconds after you click the Apply button until the device is added. Wait until the procedure ends.

• In the Java mode, a dialog box appears to show the results of address assignment. In the HTML mode, the results appear onthe Add Device screen.

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6.7 Assigning an IP Address to a DevicePerform the procedure below to assign an IP address to a device. Nthat before you can perform this procedure, you must first find out tMAC address of the network interface of the device to which your wto assign and IP address.

Displaying the Assign IP Address screenIf you are using a Java mode and the Server Setting menu tree is not expanded, double-click the following icons: Server Setting → List Manager → Assign IP Address . If you are using the HTML mode, single-click.

To assign an IP address to a device 1. Type the IP address you want to assign to the device into the IP

Address boxes.2. Type the MAC address of the device network interface into the

MAC Address boxes.3. After everything is the way you want, click the Apply button. To


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Important!

6.8 Configuring Device Link SettingsWhen a device under the control of the Network Management Utilitserver is equipped with multiple NICs (such as a device that has bothe printer NIC and the scanner NIC), Device Link Setting can be uto link their device panels.

Displaying the Device Link Setting screenDouble-click the Device Link Setting icon (single-click in the HTML mode).

If you are using a Java mode and the Server Setting menu tree is nexpanded, double-click the following icons: Server Setting → List Manager → Device List Setting .

• It takes some time after you click the Apply button for the IP address assignment to go into effect.

• In the Java mode, a dialog box appears to show the results of address assignment. In the HTML mode, the results appear onthe Assign IP Address screen.

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To link devices1. After making sure that Link Devices is selected in the box at the

top of the Device Link Setting screen, select the check boxes inthe Link column next to the devices you want to link.


To unlink devices1. Click the down arrow of the box at the top of the Device Link

Setting Screen and select Unlink Devices on the list that appears.If you are using the HTML mode, select Unlink Devices from the list and then click the Go button.

2. On the device list, select the checkboxes in the Unlink column next to the devices you want to unlink.


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6.9 Registering Users and Unregistering UsersUse the procedures in this section to register and unregister users oNetwork Management Utility server. You can also specify passwordand e-mail addresses for registered users.

Displaying the User List screenDouble-click the User List icon (single-click in the HTML mode).If you are using a Java mode and the Server Setting menu tree is not expanded, double-click the following icons: Server Setting → User List .

A registered user can configure the settings described below.

Device Settings• A registered user can change the settings of devices that are

associated with the custom group to which the register user beloWhen logged in as a registered user, the user can change the seof a device whose custom group name has “(Settable Device)” displayed next to it on the Device Management screen.

Network Management Utility Server SettingsThe following settings can be configured for the logged in user.• Modification of registration settings• My Device selection on the My Device Setting screen• Device Status Notification screen settings

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To register a user1. On the User List screen, click the New button. This displays a

User Setting section on the User List screen, which shows the settings that need to be configured to register a new user.

2. Configure settings for the items described below.

• User Name: Type in the user name.• Password: Type in the user password.• Retype Password:Re-input the password to confirm it.• Custom Group: Select the custom group to be used by the

user.• E-mail Address: Type in the user e-mail address.• E-mail Notification:

This indicates whether the user will be notified (ON) when mail arrives or not (OFF).

• Note: Use this box to input supplementary information about the user.


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To modify user registration settings1. On the User List screen, click the user whose registration settin

you want to modify. In the HTML mode, select the check box tothe left of the name of the user.

2. Click the Edit button. This displays a User Setting section on the User List screen, which shows the user’s current settings.

3. Make the changes you want. See “To register a user” for information about each of the items.


To delete a user1. On the User List screen, click the user you want to delete. In the

HTML mode, select the check box to the left of the name of theuser.

2. Click the Remove button.3. If a confirmation dialog box appears, click the OK button to delete

the user you selected. To cancel the delete operation, click theCancel button instead of Apply .

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6.10 Configuring Custom Group SettingsUse the procedures in this section to create custom groups of mandevices.

Displaying the Custom Group Setting screenDouble-click the Custom Group Setting icon (single-click in the HTML mode).

If you are using a Java mode and the Server Setting menu tree is not expanded, double-click the following icons: Server Setting → Custom Group Setting .

To create a custom group1. On the Custom Group Setting screen, click the New button. The

Group Name box and the managed devices in the List Manageare displayed.

2. Type the group name into the Group Name box.3. On the device list, select the check boxes in the Group column of

the devices you want to include in the group, and then click theApply button. To cancel the device selection, click the Cancel button instead of Apply .

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To view custom group settings1. On the Custom Group Setting screen, select the name of the

group whose settings you want to view (in the HTML mode, selethe check box to the left of the group name), and then click theView button.

2. This displays a list of devices included in the selected group.3. Click the button to return to the initial Custom Group Setting

screen.

To modify custom group settings1. On the Custom Group Setting screen, select the name of the

group whose settings you want to modify (in the HTML mode, select the check box to the left of the group name), and then clthe Edit button. The Group Name box and the managed devices ithe List Manager are displayed.

2. Make the changes you want.

To rename a custom groupType the new group name into the Group Name box.

To remove a device from the groupClear the check box in the Group column of the device you want to remove.

To add a device to the groupSelect the check box in the Group column of the device you want to add.

3. After everything is the way you want, click the Apply button. To cancel the operation, click the Cancel button instead of Apply .

4. If you want to modify another custom group, select its group naon the Custom Group Setting screen, (in the HTML mode, selectthe check box to the left of the group name), and then click theEdit button. Next, repeat steps 2 and 3.

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To copy a custom group1. On the Custom Group Setting screen, select the name of group

you want to copy (in the HTML mode, select the check box to tleft of the group name), and then click the Copy button.

2. Type the name of the copy into the Group Name box.

Important!


To delete a custom group1. On the Custom Group Setting screen, select the name of group

you want to delete (in the HTML mode, select the check box to left of the group name), and then click the Remove button.

2. If a confirmation dialog box appears, click the OK button to delete the custom group. To cancel the operation, click the Cancel button instead of Apply .

• The name you assign to the copy cannot be the same as thename of an existing custom group. Make sure the group namyou assigned to the copy is a unique name.

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6.11 Registering Usable Devices for Each UserOf all the devices controlled by the Network Management Utility server, specific devices that come under control of each user can bregistered in My Device .

Displaying the My Device Setting screenDouble-click the My Device Setting icon (single-click in the HTML mode).

If you are using a Java mode and the Server Setting menu tree is not expanded, double-click the following icons: Server Setting → My Device Setting .

To configure device settings1. On device list in the My Device Setting screen, select the check

boxes in the My Device column of the devices you want to registeto My Device .


To remove a device from My Device1. On device list in the My Device Setting screen, select the check

boxes in the My Device column of the devices you want to removfrom My Device View .


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6.12 Configuring E-mail SettingsE-mail settings can be configured so the user is notified by e-mail frothe Network Management Utility server whenever an error or warninggenerated by a device that is under the control of the Network Management Utility server. You can specify the accounts to which themail should be sent, and you can define the alert level that triggers sending of an e-mail message.

Important!

Mail Account settings

Displaying the E-mail Function / Server ScreenDouble-click the E-Mail Function / Server icon (single-click in the HTML mode).

If you are using a Java mode and the Server Setting menu tree is not expanded, double-click the following icons: Server Setting → E-Mail Setting → E-Mail Function / Server .

• Before configuring the Network Management Utility e-mail setup,you must first create a Network Management Utility mail account on your mail server.

• Enter information about the Network Management Utility mail account into the E-mail Address (From) , POP Account , and POP Password boxes.

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To configure mail account settings

1. Select the check boxes next to the options in the E-Mail Function Setting section settings to enable mail notification. Note that multiple options can be selected at the same time.

• Device Status Notification:Selecting this option causes notification to bsent whenever a device error or warning is generated.

• Server Information Notification:Selecting this option causes notification to bsent whenever a Network Management Utilitserver error or warning is generated.

• Command Mail Support: Selecting this option enables Command Manotification.See “Command Mail Syntax” for more information.

2. Configure the mail account by inputting the required informatioin the E-Mail Setting section.

• SMTP Server Address:Type in the SMTP server host name or IP address.

• SMTP Port Number: Type in the SMTP server port number. The default port number is 25.

• POP3 Server Address:Type in the POP3 server host name or IP address.

• POP3 Port Number: Type in the POP3 server port number. The default port number is 110.

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• E-mail Address (From):Type in the Network Management Utility server mail address.

• POP Account: Type in the Network Management Utility server POP account name.

• POP Password: Type in the Network Management Utility server POP account password.

• POP Interval (min.):Type in the POP server mail check interval, iminutes. The default interval is 10 minutes.


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Configuring the content of the mail notificationUse the procedure below to specify whether or not the currently login user should receive device status notification mail from the NetwoManagement Utility server.

Displaying the Device Status Notification Screen

Double-click the Device Status Notification icon (single-click in the HTML mode).

If you are using a Java mode and the Server Setting menu tree is nexpanded, double-click the following icons: Server Setting → E-Mail Setting → Device Status Notification .

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To configure device status notification settings

1. To enable receipt of device status notification mail, configure thNotification Setting section settings as described below.

• Receive Device Status Notification: Select this check box to enable receipt of device status notification mail.

Important!

• User Name: Shows the user name of the currently loggein user.

• E-mail Address: Shows the e-mail address of the currently logged in user.

• E-mail Language:Click the E-mail Language down arrow and then select the e-mail language from the list that appears. The languages you can select hare those that are supported by the Network Management Utility server. The selection of languages can be expanded by adding plug-i

2. In the Status to Notify section, select the device errors and warnings for which you want to receive mail. Note, however, thReceive Device Status Notification check box of the Notification Section must be selected before you can change thsettings of the Status to Notify section.

• An administrator can receive status notification mail of all thedevices controlled by the Network Management Utility serverA registered user, on the other hand, can receive only statusnotification mail of devices included in the custom group assigned to the user during user registration. In order to receive mail, the e-mail address of the logged in user must bregistered on the Network Management Utility server.

Error Warning

• Fatal Error • Low Toner

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Command Mail SyntaxTo: <Network Management Utility server mail address>Subject: get <option> <device IP address>Body Text: <blank>

Example: When the device IP address is 192.9.200.100

Important!

• Paper Jam • Low Paper

• Toner Empty • Output Near Full

• Paper Empty • Off Line

• Output Full • Overdue PM

• Device Missing • Other Warning

• Other Error • Response Error

Information Obtained by Mail Command

Example Subject

Device Status get -s 192.9.200.100

Device Network Configuration Information

get -n 192.9.200.100

System Information get -y 192.9.200.100

Device Detailed Information get -d 192.9.200.100

Scanner Information get -c 192.9.200.100

Jam Count get -j12 192.9.200.100

Error Count get -e4 192.9.200.100

Managed Device List get -l

• Always send command mail from the registered mail address othe user. Command mail sent from an unregistered mail addresis ignored.

Error Warning

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6.13 Help ScreenThe Help screen shows information about Network Management Utility server and clients.

Displaying the Help screenDouble-click the Help icon (single-click in the HTML mode).

If you are using a Java mode and the Server Setting menu tree is not expanded, double-click the following icons: Server Setting → Help .

To use the Help screen1. On the Help screen, select the radio buttons of the item about

which you need help, and then click the Go button.

• Introduction: Summary about Network Management Utility.

• System Requirement: Displays system requirements for the Network Management Utility server and clients.

• Display Structure:Explains the Web browser screen used by Network Management Utility clients.

• Login: Explains about the login screen.2. Help about the item you select appears on a new window.3. After reading the contents of the window, close it. To view help

another item, repeat steps 1 and 2, above.

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6.14 Checking the Network Management Utility Version

The version screen shows information about the Network ManagemUtility version.

Displaying the Version screen1. Double-click the About icon (single-click in the HTML mode).

If you are using a Java mode and the Server Setting menu tree is not expanded, double-click the following icons: Server Setting → About .

2. After reading the contents of the window, close it.

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7 Linking with Multiple Network Management Utility Servers

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Links can be established with other Network Management Utility servers on the same network for control of a larger number of devic

Important!

Displaying the Associated Server menuClick the down arrow button above the pane along the left side of thwindow, and then select Associated Server on the list that appears. If you are using the HTML Mode, select Associated Server in the list, and then click the Go button.

• A single Network Management Utility server can control up to 250 devices.

• Only the server of Network Management Utility version 4.0 or higher can be linked.

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7.1 Using Another Network Management Utility Server

Hosts running Network Management Utility server can link up with each other, which makes it possible to log in to another Network Management Utility server and configure its settings. The settings described under “7.2 Linking with Another Network Management Utility Server” must be configured before a server can link up with another Network Management Utility server.

Displaying the Associated Server ListDouble-click the Associated Server List icon (single-click in the HTML mode).

If you are using a Java mode and the Associated Server menu tree is not expanded, double-click the following icons: Associated Server → Associated Server List .

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To log in to another server1. From the Associated Server List screen, double-click the

Network Management Utility server to which you want to log inIf you are using the HTML mode, click Go for the Link item of the Network Management Utility server to which you want to log inThis displays the Network Management Utility server’s log in screen on a new window.

2. You can configure the settings and perform other operations fothe new Network Management Utility server just as you do for your own server. See “3 Using Network Management Utility Client” for information about logging in.

To unlink from a server1. From the Associated Server List screen, select the Network

Management Utility server from which you want to unlink. If youare using the HTML mode, select check box to the left of the naof the Network Management Utility server from which you wantto unlink.

2. Click the Remove button. In response to the confirmation message that appears, click the OK button to unlink. To cancel the unlink operation, click the Cancel button instead of OK. Note, however, that no confirmation message appears when you areusing the HTML mode, so the link is terminated as soon as youclick the Remove button.

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7.2 Linking with Another Network Manage-ment Utility Server

Use the procedure in this section to link to another Network Management Utility server from the Network Management Utility server where you are currently logged in. Linking capabilities makepossible to manage a larger number of devices and users.

Displaying the Associate Other Server screenDouble-click the Associated Other Server icon (single-click in the HTML mode).

If you are using a Java mode and the Associated Server menu tree is not expanded, double-click the following icons: Associated Server → Associated Other Server .

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To establish a link1. On the Associated Other Server screen, configure the settings

described below.

• IP Address: Type in the IP address of the host that is running the Network Management Utility server to which you want to link.

• Port Number: Type in the port number used by the host this running the Network Management Utility server with which you want to link (default: 9090).

2. You can configure the settings and perform other operations fothe displayed Network Management Utility server just as you dfor your own server. See “3 Using Network Management UtilityClient” for information about logging in.

3. After everything is the way you want, click the Apply button. To cancel the operation, click the Cancel button instead of Apply . If the link is successful, the Network Management Utility server appears in the Associated Server List .

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7.3 Network Management Utility Server Infor-mation Settings

You can configure information about the Network Management Utiliserver where you are currently logged in for broadcasting to other Network Management Utility servers.

Displaying the This Server Information screenDouble-click the This Server Information icon (single-click in the HTML mode).

If you are using a Java mode and the Associated Server menu tree is not expanded, double-click the following icons: Associated Server → This Server Information .

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To configure server information1. On the This Server Information screen, you can configure the

settings described below.

• Server Nickname:Type in the name of the Network Management Utility server where you are currently logged in.

• Server Location:Type in the location of the Network Management Utility server where you are currently logged in.

• Discovery Network Range:This box shows the discovery network rangecovered by the Network Management Utilityserver where you are currently logged in. Se“3.3 Specifying the Discovery Range” for information about how to specify the range.

• Administrator E-mail Address:This box shows the e-mail address of the administrator of the Network Management Utility server where you are currently loggedin. This box shows the administrator e-mail address you specify under “6.9 RegisteringUsers and Unregistering Users”

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The information contained in this manual is

subject to change without notice to

incorporate improvements made on the

product or products the manual covers.

Netw

network management utility

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