neft annexure k user manual annexure k user manual nic – epfo informatics division nic-epfo –...

NEFT Annexure K user Manual

NIC – EPFO Informatics Division

NIC-EPFO – Proprietary And Confidential of 10

Annexure - B

Introduction

This document aims to describe the processes involved at the end of field offices to process the submitted Payment invoice, Annexure-K and NEFT or cheque payment details to effect transfer of PF accumulations from the PF account of a member maintained in an exempted Trust to his PF account in an un-exempted establishment maintained by EPF office. This process has two stages –

(a) Portal Activities - Download of Payment invoice, Annexure-K and NEFT or Cheque payment details of the case by the EPFO field office from portal.

(b) Application Software Activities - Process the case in the application software operational in field offices.

The detailed process flow for both the stages is explained below: (a) Portal Activities - Download of Payment invoice, Annexure-K and NEFT or Cheque

payment details of the case by the EPFO field office from portal.

The login Screen of RO/SRO Admin Portal can be accessed through Home page of EPFO website>> For EPF Office Use >> RO/SRO Admin Login by selecting OTCP option. The login screen is as under:




Please click on “Request Annexure-K” Menu option.

Please click on “Download Requested ANX-K Files Part-C”. The following screen

would appear.




There are two PDF files for each case – Invoice and Anx-K. When you click on Invoice PDF file, you will see the following document.

Please download the files from the portal.




(b) Application Software Activities - Upload and further process of the case in the application software operational in field offices. These activities are to be followed in Application Software for processing the transfer of PF Accumulations from the PF account of a member maintained with Exempted Trust to his account maintained with EPFO field office on his joining an Un-exempted establishment and the PF accumulations have been received through NEFT/ Cheque into RPFC Account No 1.

Documents received From Transfer Portal to initiate the above

1. Digitally Signed Payment Invoice PDF. 2. Annexure-K PDF.

Process Flow Diagram

(1) Search Amount in Bank Statement

Role-DA CASH RECIEPT (1-level Function)

(2) VDR Register (NEFT)

Role-DA/SS/AC CASH RECIEPT (3-level Function)

(3) Challan Data Entry

Role-DA/SS/AC CASH RECIEPT (3-level Function)




Step-1: Search Amount in Bank Statement Screen Flow: It is 1-level Function (DA CASH RECIEPT). User logs in DA CASH RECIEPT Role and follows ESTABLISHMENT >> Transaction > SEARCH AMOUNT IN BANK STATEMENT. PURPOSE: To check the receipt of Amount transferred by Trust into RPFC Account No.1

Please enter amount in “Enter Amount” field on the basis of details in the documents received from Portal and click “Search” Button.

(4) RecoChallanVs E- Bank Statement Manual

Role-DA/SS/AC CASH RECEIPT (3-level Function)

(5) Reco VDR VsChallan(NEFT)

Role-DA/SS/AC CASH RECEIPT (3-level Function)

(6) MEMBER VDR - (ANNEXURE K/LIC/OTHERS)

Role- DA/SS/AC ACCOUNT (3-level Function)




Step-2: VDR REGISTER (NEFT) Screen Flow: It is 3-level Function (DA CASH RECIEPT, SS CASH RECIEPT, AC CASH). The user logs in DA CASH RECIEPT Role and follows ESTABLISHMENT >> Transaction > VDR REGISTER (NEFT). The task generated at DA level would be verified and approved by SS CASH RECIEPT and AC CASH respectively. PURPOSE:

To create a VDR entry equivalent to the transferred amount in the VDR Register.

Challan generated should not be sent to SBI for collection since the amount has already been received into the RPFC Account.

Step-3: Challan Data Entry Screen Flow: It is 3-level Function (DA CASH RECIEPT, SS CASH RECIEPT, AC CASH). The user logs in DA CASH RECIEPT Role and follows ESTABLISHMENT >> Transaction > CHALLANS - DATA ENTRY. The task generated at DA level would be verified and approved by SS CASH RECIEPT and AC CASH respectively. PURPOSE:




To create a challan entry for reconciliation with the amount transferred through NEFT or Cheque.

Enter correct Credit date, Bank code, due month year and unique Ref number.

VDR Ref No should be entered as same which was generated in the earlier step i.e. Step-2.

Step-4: RecoChallan Vs E- Bank Statement Manual Screen Flow: It is 3-level Function (DA CASH RECIEPT, SS CASH RECIEPT, AC CASH). The user logs in DA CASH RECIEPT Role and follows ESTABLISHMENT >> Transaction >Reco Challan Vs E- Bank Statement Manual. The task would be verified and approved by SS CASH RECIEPT and AC CASH respectively. PURPOSE This use case allows the actor to reconcile manually for Challan Vs Bank based on Challan reference number / credit date. Reconciliation ensures that challan and bank statements are exactly tallied.




Step-5 Reco VDR Vs Challan (NEFT) Screen Flow: It is 3-level Function (DA CASH RECIEPT, SS CASH RECIEPT, AC CASH). The user logs in DA CASH RECIEPT Role and follows ESTABLISHMENT >> Transaction > RECO VDR Vs CHALLAN (NEFT). The task would be verified and approved by SS CASH RECIEPT and AC CASH respectively. PURPOSE This use case allows the actor to reconcile VDR vs Challans entered using challan data entry.

Step–6 MEMBER VDR - (ANNEXURE K/LIC/OTHERS) Screen Flow: It is 3-level Function (DA CASH RECIEPT, SS CASH RECIEPT, AC CASH). The user logs in DA CASH RECIEPT Role and follows MEMBER >> Transaction > MEMBER VDR - (ANNEXURE K/LIC/OTHERS). The entry in this screen will be from the Annx-K received along with the payment invoice. The task would be verified and approved by SS CASH RECIEPT and AC CASH respectively.




PURPOSE: This use case allows the actor to create Member VDR (Annexure_K-LIC-Other) transaction record. Created records are saved successfully and subjected to the next level of verification dynamically based on administrator decision.

NOTE:

Steps 1 to 5 will be initiated and got completed by DA (Cash Receipt) and record of same maintained in the VDR (NEFT/Cheque Cases) Register to be separately maintained by him.

Step 6 will be initiated and got completed by DA (Account).

While transferring Annx-K, Payment Invoice to DA(Account), DA(Cash Receipt) will take the signature of the DA(Account) in the VDR (NEFT Cases) Register.

DA(Cash Receipt) will be the custodian of the VDR (NEFT Cases) Register.

DA(Account) will be the custodian of the Payment Invoice and Annx-K.

PAYMENT INVOICE

{For Transfer of PF Accumulations from Exempted Trust to Un-Exempted Establishment} Member PF Account No. (FROM) : Member PF Account No. (TO) : Member Name : PF Amount Transferred (Rs.) :




Reference No. : PF Amount Transferred To : RPFC << EPFO Office Name to which transferred)

(Bank Details of EPFO Transfer-in Office) IFSC Code:<< From Office Mater) >> S/B Account No.:<< From Office Master) >>

Payment Done Through : Cheque NEFT Cheque/ NEFT Mode:

Cheque No. / Transaction Id : Dynamically only one will come Cheque Date / Transaction Date : Dynamically only one will come

Annexure – K upload Date : Digitally signed at Portal on/by : ---------------------------------------------------------------------------------------------------------------

For EPFO Office use only Cash Section DA (Cash Receipt) SS (Cash) AC(Cash)

Search Amount in Bank

Statement

VDR Register (NEFT)

Challan Data Entry

RecoChallanVs E- Bank

Statement Manual

Reco VDR Vs

Challan(NEFT)

Accounts Group DA (Accounts) SS (Accounts) APFC

(Accounts)

Transfer-In (Anx-

K/LIC/etc)