needs assessment study - park county animal shelter...this needs assessment study is an in-depth...

NEEDS ASSESSMENT

STUDY

FOR

RENOVATION AND ADDITIONS

TO THE

PARK COUNTY ANIMAL SHELTER

PARK COUNTY, WYOMING

May 2, 2014

100 10th Street, NE I Suite 200 I Charlottesville, VA

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INTRODUCTION

This Needs Assessment Study is an in-depth shelter analysis based on current relinquishment statistics, regional population growth rates, and projections into the future from which actual architectural planning of the shelter can be accomplished. This Needs Assessment will include the following:

1. Organization of your statistical information and analysis with reference to national averages relative to animals served by percentage of population; rates of adoption, return to owner (RTO) and euthanasia.

2. Calculation of number of spaces required to house canines and felines with an assumed length of stay (LOS) based on your response and our considered recommendation, indicating the optimum for each species, aimed at furthering increased adoptions in your community

3. Preliminary calculation of facility size based on the

predicted number of “spots” required to accommodate projected numbers of animals and an analysis of the implications on the facility.

4. Calculation of the impact of population growth and resulting animals served in ten (10) years and twenty (20) years to test the capacity of the facility over time.

5. Preliminary construction cost projections based on our database derived from animal control facilities bid over the past two years.

Statistics used to support the conclusions drawn are derived from U. S. Census Bureau “State & County Quickfacts” and from the American Veterinary Medical Association’s “U.S. Pet Ownership & Demographics Sourcebook” 2012 Edition (latest). We also include shelter statistics provided by the Park County Animal Shelter. We inserted the statistics provided by the organization yielding the outcomes illustrated in Appendices A & B.*

It is most difficult to precisely predict the number of companion animals in a given population. In order to arrive at a reasonable estimate we employ a “bracketing method” that takes into account (1) statistics associated with each state and (2) a “rule of thumb” associated with national averages. We also compare the shelter's statistics to form a practical basis for our shelter sizing calculations. Review of our “Animal Census Statistics” (Appendix C) illustrates this methodology as applied to the area currently served by the Park County Animal Shelter.

*Free Report listed on our website, shelterplanners.com.

”The greatness of a nation and its moral progress can be judged

by the way its animals are treated”

Mahatma Gandhi

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CENSUS STATISTICS U.S. Census figures show a 0.9% annual increase in Park County, Wyoming’s population from Census 2010 to 2012. This number represents the most accurate available estimate of the rate of population growth. Because of this increased growth, we have assumed the same percentages of the annual growth rate in Park County in our future projections over 20 years. Our study then assumes a 2013 population of 22,691 for Park County, WY.

This study will not include an in-depth analysis of the condition of the existing animal shelter facility nor will it address, in detail, the particular laws governing the development of shelter facilities in Wyoming (including but not limited to building codes and codes relative to animal welfare and protection.) These issues should be addressed as part of the architectural planning of the facility, when it is undertaken in detail, where their influence becomes significant.

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POPULATION PROJECTIONS

We begin our study with calculations of the projected animal population and the resulting number of “relinquished” animals that the animal shelter can expect to serve. These calculations can be found in Appendix A - “Park County Animal Shelter - Statistics” and Appendix C - “Park County Animal Shelter- Animal Census Statistics”. The “U.S. Pet Ownership & Demographics Sourcebook” identifies Wyoming as one of the states exhibiting an above-average percentage of pet ownership. Pet owning households in Wyoming represent 61.8% of the overall number of households, 5.8% higher than the national average. Although Wyoming exhibits an above-average pet ownership status nationally, the number of animals Park County Animal Shelter reported serving over the course of a one-year period (known as the relinquishment rate) is below the national average range.

With the human population served by the Park County Animal Shelter in 2014 estimated at approximately 22,691, the number of animals projected to be served ranges from 681 to 908 per year. This animal served rate is based on 3.0% and 4.0% of the human population. The actual percentage reported by the shelter is much lower at 2.36%.

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PLANNING BACKGROUND – EXISTING CONDITIONS

The intent behind sound shelter planning is to develop an approach that will support a high level of animal adoptions. This is the most cost effective approach in the long run as increased rates of adoption effectively increase shelter capacity at no additional building cost. The “adoption supportive” approach seeks to develop a facility adequately sized to accommodate the projected volume of dogs and cats it will serve, both initially and in the longer term; one that offers the public sufficient opportunity to visit sheltered animals in a positive, healthy environment encouraging the willingness to adopt.

The most important factor in accommodating the predicted number of relinquished animals is calculation of the “available animal care days” the shelter can provide. Each planned individual kennel or cage represents the ability to provide 365 animal care days. This then becomes the basis for knowing the proper number of “spots” to include in any new facility.

Park County Animal Shelter- Statistics We first analyze the current shelter’s statistics in order to understand our starting point. Our “Park County Animal Shelter- Statistics” analysis (Appendix A) shows a total of 535 animals per year served. Of these 60.9% were canines yielding 326 and 39.1% were felines yielding 209. The Park County Animal Shelter reports there are 24 physical canine "spots" currently available. There are also 68 physical feline “spots” in the current facility. This total of 92 “spots” multiplied by 365 days per year yields a total of 33,580 available “animal care days”. By calculation, the existing shelter should be able to house the animal population served (not considering “others”) for an average of 26.9 days for each canine and 118.8 days for each feline. (Refer also to Appendix B - “Park County - Existing Conditions” for a more comprehensive view of these statistics.) Further analysis on page 2 of Appendix A compares the current animal shelter’s Return to Owner (RTO), Adoption, and Euthanasia rates for both canines and felines to ranges of average rates observed in other shelters in both our experience and on a national basis. The facility's RTO for canines is currently 51.2% with a 48.2% adoption rate and a 0.3% transfer rate. For felines, the current facility has a RTO rate of 1.9% and a rate of 76.1% for adoptions and 6.2% transfer rate. Canines fall below the average range for euthanasia at 0.6%. Felines also fall below the national average for euthanasia at 6.2%. Appendix A shows an overall “save” rate for canines at 99.7%; for felines 93.8%. This is significantly higher than the national average and is well within recognized 'No Kill' levels.

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Park County Animal Shelter- Existing Structure The present shelter was originally constructed in 1999 with an addition and small renovation in 2005. The shelter is a wood framed structure of approximately 3,903 square feet and is located on a lease site from the City of Cody with potential to expand to the east. There is radiant floor heating in the 2005 addition and in the outdoor (under roof) portion of each dog kennel. The kennel floor heating does not work, however, and cannot be repaired due to extensive degradation to the in-floor tubing. The current condition of the shelter is poor due to general wear and tear and materials unsuited for animal shelter design. Shelter staff have done the best job possible maintaining the shelter under these conditions. The shelter’s base structure does suggest the potential for renovation and there are ways the flow and layout of the shelter could be improved upon to mitigate chance of disease spread and provide greater efficiency for shelter staff. Places for possible improvement are: • Incoming and outgoing animals are currently routed

directly by the front office and down a single corridor. There should be a separated receiving entrance for incoming animals.

• There are currently no isolation or observation spaces

available for animals to be judged and treated prior to entering the general animal population.

• Additional storage space is greatly needed.

• A separate grooming area is needed.

• Food preparation areas and laundry areas should be

separated spaces.

Images of the Park County Animal Shelter. Cody, WY

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NEW ANIMAL SHELTER-

PRELIMINARY SIZING Our Needs Assessment Study will now consider the impact that the expanded animal shelter will have on the County, the necessary sizing required in order to support animal adoptions, and the estimated costs associated with building renovation.

Length of Stay (LOS) is the predominant predictor of shelter size. The Association of Shelter Veterinarians defines LOS as the "period of time an animal is under the shelter's care, from intake to exit." Average Length of Stay is an effective means of measuring shelter turnover and it directly correlates to the intake numbers and the population of animals in the shelter. To calculate average LOS, refer to the example formula below for canines:

# canine spots x 365 days ÷ # total canines per year =

Average LOS/canine An average LOS of ten (10) days for both canines and felines represents the absolute minimum allowing sufficient exposure to the public to effectively encourage increased adoption rates while simultaneously reducing the rate of euthanasia. At 26.9 days LOS respectively for canines and 118.8 days LOS for felines the current shelter’s performance in terms of RTO/adoption is above the 10-day minimum for dogs and cats, which is aiding to the shelter’s No Kill levels of animal saves. An absolute minimum length of stay will not be explored as part of this study due to the fact that the shelter’s high Save Rates are partially due to the shelter’s current extended LOS. Our recommendations will explore LOS scenarios above the minimum recommended LOS that will continue to positively serve the No Kill mission of the shelter. We note here that our initial sizing calculations anticipate the minimum, basic shelter necessary to accommodate the number of animals projected, providing adequate “housing” and necessary administrative and support functions. The Park County Animal Shelter currently utilizes a 3,903 square foot building as the shelter. Shelter staff would like to consider renovation of the current building in the following sizing scenarios as well as areas of recommended new construction. Our calculator shows an estimated renovation cost range for the existing building between $585,450 and $683,025. This figure will serve standard in the sizing scenarios on the following page.

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The Park County Animal Shelter has specified that their desired “optimum” average length of stay is 35 days for dogs and 60 days for cats. Appendix D, “Park County Animal Shelter - Calculations Based on Desired Length of Stay” projects a shelter demonstrating this average stay with 38 spaces for canines and 41 spaces for felines at a total size of 6,204 square feet. With the existing shelter at 3,903 square feet proposed for renovation, a 2,301 square foot addition to the shelter is projected in this scenario. The calculator shows that an addition of this size will have a cost range of between $483,105 and $540,618. The total for renovation of the existing building and added new construction is projected between $1,068,555 and $1,223,643.

Still above the minimum LOS, we now look at a shelter sized for 30 dogs and 70 cats, which would yield a 28.0-day LOS for dogs and a 101.9-day LOS for cats. This is slightly higher than the built-in LOS for dogs at the existing shelter and lower than the built-in LOS for cats. With this LOS, we feel that there will still be ample space for the shelter to maintain its No Kill levels of cat adoptions. Appendix E, “Park County Animal Shelter- Calculations Based on 30 Dog Spots and 70 Cat Spots” projects a shelter size of 7,000 square feet. With the existing 3,903 square foot shelter proposed for renovation, this scenario would require a 3,097 square foot addition. The calculator shows that an addition of this size will have a cost range of between $650,370 and $727,795. The total for renovation of the existing building and added new construction is projected between $1,235,820 and $1,410,820.

In regards to future planning, Appendices F & G illustrate the effects of population growth (and resulting animal population) in ten year increments on the new shelter. The results show that our sizing for the new animal shelter, based on a 30 dog spots and 70 cat spots, should serve the community for approximately 20 years without the need for additional animal holding areas and the LOS will remain well above the absolute minimum recommendation of 10-days.

The LOS at the new shelter after 10 years is projected to decrease slightly to 25.6-days for dogs and 93.1 days for cats. By 2034 the available LOS is projected at 23.4 days for dogs and 85.1 days for cats. After 20 years, the average LOS for dogs and cats in a facility of this size will remain well above the 10-day minimum even as the area’s population grows. It is very unlikely additional space will be needed, especially if the shelter maintains its current No Kill levels of adoptions, transfers, and RTO rates.

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SEASONAL PEAK ANIMAL POPULATION (SPAP)

The prior calculations help determine the number of cat and dog “spots” needed based on annual intake and expected relinquishment rates in order to achieve a desired average length of stay. It is also prudent to cross-reference and verify this spot count using monthly intake numbers in order to ensure that the shelter will have the ability to accommodate an increased number of dogs and cats during periods of Seasonal Peak Animal Population (SPAP). Animal shelters often experience seasonal peaks of intake for dogs and cats during the spring and summer months (May through August are typical). Using monthly data reported by the Park County Animal Shelter, we are able to generate the following graphs depicting the peak seasonal intake periods for the shelter. Space for dogs and cats should have the ability to flex in the new/renovated shelter to accommodate more animals during periods of SPAP. To allow for the additional surge in dog population, each dog “spot” should be designed to consist of two areas that can be connected during times of average dog intake and partitioned off into two separate areas during periods of seasonal population surge. This allows for each spot to accommodate double the number of animals during those periods of surge if necessary. For felines, each cat condo should consist of two cages that can connect as a single “spot” during times of average cat intake and separated (by closing the connector) during periods of seasonal population surge allowing for each cat condo to accommodate double the number of cats during those periods. If cats are brought in together or have mild temperaments and can get along, two cats could be housed in a single “spot” with all connections open. SPACE REQUIRED BASED ON SEASONAL PEAK ANIMAL POPULATION (SPAP) The Park County Animal Shelter supplied monthly animal intake figures from January through December 2013 so that we may calculate the SPAP at the existing shelter. The following graph, Park County Animal Shelter Monthly Animal Thru-put 2013, is a visual representation of monthly shelter intake and how intake effects shelter capacity. In this graph we can see that the number of “Animals In” remains fairly steady, but does show increases in April, May and September. We can further break down these seasonal intake spikes by species. In the graphs that follow, it is illustrated that small spikes of intake of the dog population happen from March to September (on average). Spikes in the cat population happen in April, May, and September (on average).

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In the following graph, the number of “Dogs Remaining” gives us a view of what a daily typical canine housing need might look like at the Park County Animal Shelter. From this information we can see that the number of “Canines In” and “Canines Saved Out” is fairly consistent on a monthly basis. Of particular interest is the number of “Dogs Remaining.” This data demonstrates that even during periods of peak intake the number of necessary spots remains well beneath the spot count proposed. We can thereby confirm that a total of 30 canine spots should be sufficient to hold the animals that remain each month at the Park County Animal Shelter.

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In the following graph, the number of “Cats Remaining” gives us a view of what a daily typical feline housing need might look like at the Park County Animal Shelter. From this information we can see that the number of “Cats In” and “Cats Saved Out” begins to vary drastically in April and May and again in September. During those months the number of “Cats In” outnumbers the numbers of “Cats Saved Out” even though there are months when the opposite holds true. The trend during these months creates a significant number of “Cats Remaining” from May through November, seven months of the year.

This data demonstrates that even during periods of peak intake for cats the number of necessary spots required remains below the spot count proposed. We can thereby confirm that a total of 70 feline spots should be sufficient to hold the cats that remain each month with at the Park County Animal Shelter greatly aiding to the No Kill mission of the shelter.

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GENERAL BUILDING FEATURES

Newly developed animal shelters are highly specialized buildings designed to support sheltered animals in the healthiest possible environment. They are built more like modern retail/medical space than past shelters that resembled institutional, “warehouse” model.

From a human perspective, the impression, beginning with the exterior architecture, carrying through to all areas of the interior, must provide a sense of comfort and welcome. The shelter should be an inviting, low stress environment that promotes a sense of well being, light and airy - one that “presents” the animals in an attractive manner encouraging their adoption.

With this initial “vision” in mind, a state of the art animal shelter should include seven primary functions: 1. Public reception and sales of initial, basic pet care needs for adopted animals 2. Administrative areas including private offices for staff. 3. Staff and volunteer training provisions such as a classroom or multi-function

meeting/training room or rooms. 4. Animal receiving, including examination and grooming functions. 5. Animal kennels for adoption, animal holding, and strays. 6. Animal kennels for quarantine and routine observation. 7. Veterinary/Clinic space(s) for shelter animal care, euthanasia, emergencies and

shelter spay/neuter services (if provided).

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SHELTER DESIGN There are a number of critical design considerations that must be incorporated in order for the Animal Shelter to be a success. These include how animals are received and housed, how the building is cleaned and disinfected, how heat, ventilation and air exchange are provided, how sound is controlled and how public circulation and staff work traffic patterns are organized. Several specific decisions must be addressed:

1. Kennel Layout – Proper housing in kennels requires the ability to move dogs from one “side”

of a kennel run to a similar separate & distinct area. This affords easy, rapid cleaning and also offers the opportunity to provide the animals with both the comforts of a protected indoor environment and an “outdoor”, fresh air experience when temperatures are not severe. We recommend the construction of “double” sided kennels of indoor and outdoor runs with communicating access. Because Wyoming winters are long and often quite severe, consideration should be given to developing the outdoor kennel runs within enclosed space with large, insulated garage doors that will prevent snow and wind from making the outdoor kennels unusable. When conditions permit, the upward acting doors provide nearly full exposure to the fresh air and outdoor experience.

2. Kennel Function – A decision regarding single or joint occupancy of each kennel run must be

made. While joint occupancy might appear to provide the ability to house more animals in less space, there are some drawbacks including less separation to prevent spread of disease and reduced ability for staff to manage the animals. We recommend building sufficient numbers of kennel runs to house animals independent of each other, however, there may be a need to provide for some larger kennels to support litters and also for dogs that arrive at the shelter who are used to each other’s company. We suggest the inclusion of some larger kennels to accommodate these stated needs. Kennels must also be sized to provide dogs with adequate space for normal movement including; standing, sitting, turning and lying down without restriction from the kennel top or sides.

3. Cat Quarters – While the most disease preventive tactic is to house cats in individual cages

with individual return air for each cage, the use of cat community display areas can greatly increase cat adoption. Cats living and playing together, however, must be health checked and properly vaccinated prior to being placed in groups. We do recommend inclusion of “community cat rooms” if sufficient staffing and health protection can be instituted.

4. Puppy Areas – Puppies and/or small breeds should be housed separately from the adult dogs

for disease control. We recommend floor level indoor “runs” rather than stacked cages where “wiggling” puppies can accidentally fall to the floor below suffering possible injury.

5. Equipment and Support - Shelters today are planned to include flushing floor drains, air

purification systems, noise control systems and long lasting, easily cleaned and disinfected wall and floor finishes. These items are essential for hygienic and efficient operation. In particular, we recommend individual floor drains for each kennel run, both interior and exterior, to assure complete separation of waste water from one run to another.

With this conceptual basis and we can develop a building program based on the number of “spots” predicted in our Preliminary Sizing Analysis and the necessary spaces required to properly support them. Before doing so, we need to analyze shelter staffing.

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NEW ANIMAL SHELTER STAFFING AND OPERATION

Important to our analysis & building program are the number of shelter staff. Based on information on the Park County Animal Shelter provided regarding staffing, we find the following positions:

1 Full Time Shelter Manager 1 Full Time Assistant Shelter Manager 1 Full Time Kennel Worker 4 Part Time Kennel Workers 1 Part Time Bookkeeper (works remotely)

The Humane Society of the United States (HSUS) and the National Animal Control Association (NACA) recommend a minimum of 9 minutes per animal for cleaning and 6 minutes for feeding = 15 minutes total per animal per day. Therefore, based on the 100 "spots" projected, we can calculate:

100 animal spots x 15 minutes/spot ÷ 60 min/hr = 25 hrs/day required

Assuming 8 hours/Day/Kennel worker = 3.13 kennel workers needed/day

(3.13 (7 days/wk x 8 hrs/day)) ÷ 40 hrs/person/wk = Approx. 4.4 total full-time staff required

If there is approximately 4 Full Time staff available to perform all animal care duties in the new animal shelter there will be sufficient coverage for the majority of the year. With one full-time kennel worker and four part-time kennel workers currently working at the shelter, there may be the need to hire an additional staff member or use volunteers in order to maintain care of the animals. The staffing calculations in this report are solely based on the time required to provide for basic animal care (feeding and cleaning) should the facility be full at any given time. Additional staff and/or volunteers will be required to exercise and care for the animals, help facilitate adoptions, provide medical care, assist with behavior assessments and modification, etc. It is up to each individual facility as to how they would like to staff their facility with employees or volunteers to accomplish these important tasks. Based on the above analysis we can now develop the Building Program for the “basic shelter” of the Adoption Center with those specialized spaces requested included as line item additions.

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NEW ANIMAL SHELTER-

SIZING BASED ON BUILDING PROGRAM While the Preliminary Sizing previously discussed in this report aids in accurately defining the number of animal spaces necessary for the shelter now and into the future, a more accurate portrayal of final shelter sizing is through definition of exact square footages in design of the Building Program. The Building Program expands on Preliminary Sizing and is a more probable estimation of final recommended shelter size. The sizing determined by the Building Program will be the basis for final cost estimates for the Park County new/expanded shelter.

PARK COUNTY ANIMAL SHELTER BUILDING PROGRAM

Quantity SF Total SF/Area % of Total Gross SF

Public Reception and Sales- Adoption Lobby 775 11.5% Lobby/Reception/Retail/Vestibule/Air Lock 1 450 450

Adoptable Cat Community Display (4 cats, 8' x 12.5') 1 100 100 Get Acquainted Rooms 2 75 150 Public Toilets 1 75 75

Public Reception and Sales- Relinquishment Lobby 150 2.2% Lobby 1 150 150

Administration- Administrative Areas 420 6.3% Staff Break Room/ Multipurpose Room 1 150 150

Staff Toilets/Showers 1 100 100 Storage 1 120 120 Janitor's Closet 1 50 50

Animal Care- Animal Kennel Areas 2,528 37.7% Adult Dog Adoption Kennels (Single, Indoor/Outdoor)- 5' x 13' 7 65 455

Adult Dog Adoption Kennels (Double, Indoor/Outdoor)- 8' x 13' 1 104 104

Total Spots

Adult Dog Holding Kennels (Single, Indoor/Outdoor)- 5' x 13' 7 65 455

Adult Dog Holding Kennels (Double, Indoor/Outdoor)- 8' x 13' 1 104 104

30 dogs

Puppy Adoption Kennels (Indoor)- 4' x 5' 6 20 120

70 cats Dog Isolation (Indoor/Outdoor)- 5' x 13' 3 65 195

Dog Observation (Indoor/Outdoor)- 5' x 13' 3 65 195 Dog Receiving (Indoor)- 3' x 5' (SF including in Receiving) 1 0 0 Cat Adoption Apartments (6 cats each, 8' x 9') 5 72 360 Cat Condos- Adoption 12 16.5 198 Cat Condos- Stray Hold 12 16.5 198 Cat Isolation (cages) 6 12 72 Cat Observation (cages) 6 12 72 Cat Receiving (cages) (SF including in Receiving) 2 0 0

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Building Programming Continued… Animal Care- Animal Treatment & Support Areas 920 13.7% Animal Receiving (holding runs/cages) 1 250 250

Examination 1 100 100 Grooming 1 150 150 Canine Kitchen/Food Storage 1 120 120 Feline Kitchen/Food Storage/Tray Cleaning 1 100 100 Feline Tray Cleaning 1 50 50 Laundry 1 100 100 Cleaning Equipment 1 50 50

Total Net Square Footage 4,793 Circulation & Walls 28.6%

Circulation & Walls @ 40% *encompasses new construction and renovated spaces 1,917

Total Essential Gross Square Footage 6,710

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PROJECTED SHELTER RENOVATION/ CONSTRUCTION COST Our recent experience with the cost of new construction for shelters of this scope suggests we should attach a projected new construction cost of +/-$210 to $235 per square foot, including site work and the built-in equipment (cat cages, kenneling, automatic watering etc.). A renovation cost should be attached for the existing building ranging from +/-$150 to $175 per square foot. We have developed a detailed breakdown of assigned costs by percentage obtained from actual schedules of values from shelters we have bid and constructed. Based on our analysis and a +/-6,710 gross square foot animal shelter (3,903 square feet will be served by the renovation of the existing shelter), we project direct construction costs of between $1,174,962 and $1,342,717. Based on bid history, we generally break the costs down as follows, with the understanding they usually vary somewhat from project to project: Renovation of the Existing Shelter (+/- $150 to $175 per Square Foot)

Site Work 5% $ 29,273 to $ 34,151 General Building 95% $ 556,178 to $ 648,874 Anticipated Totals 100% $ 585,450 to $ 683,025 Within the General Building Category, we find the following breakdown: General Construction 60% $ 333,707 to $ 389,324 HVAC 24% $ 133,483 to $ 155,730 Plumbing 9% $ 50,056 to $ 58,399 Electrical 7% $ 38,932 to $ 45,421 Building Totals 100% $ 556,178 to $ 648,874

New Construction (+/- $210 to $235 per Square Foot)

Site Work 16% $ 94,322 to $ 105,551 General Building 84% $ 495,512 to $ 554,141 Anticipated Totals 100% $ 589,512 to $ 659,692 Within the General Building Category, we find the following breakdown: General Construction 60% $ 297,114 to $ 332,485 HVAC 24% $ 118,846 to $ 132,994 Plumbing 9% $ 44,567 to $ 49,873 Electrical 7% $ 34,663 to $ 38,790 Building Totals 100% $ 495,512 to $ 554,141

With the base shelter (both new construction and renovation) there should be a planned contingency allowance of approximately 10% to account for potentially unforeseen items, usually associated with site work. This would add to the planning between +/-$117,496 and +/-$134,272. We therefore project that the Park County Animal Shelter should adopt a preliminary construction budget, including contingency, of between $1,292,458 and $1,476,989 for the base shelter.

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PROGRAMS CRITICAL TO INCREASING ANIMAL SAVE RATES A dilapidated or poorly designed shelter cannot attract potential adopters. A poorly managed shelter can’t successfully “market” adoptable animals. One thing is clear -Building a new facility alone simply will not solve animal welfare issues! There are several key programs we highlight that aid in increasing Animal Save Rates. Below is a brief list of successful shelter programs we would consider critical to helping continue to increase animal save rates in any shelter:

1. Feral Cat Trap/Neuter/Return Program (T/N/R)

Lower cost than “Trap, Euthanize & Dispose,” T/N/R programs effectively reduce a community’s feral cat population reducing shelter intake.

2. High-Volume, Low-Cost Spay/Neuter

High-Volume, Low-Cost Spay/Neuters quickly lead to fewer animals entering the shelter and extends the capacity of the shelter long term.

3. Rescue Groups

Adoption and animal transfers frees potential space in the shelter and simultaneously reduces the costs of feeding and housing animals.

4. Foster Care

Animals cared for in foster environments have demonstrated increased rates of adoption in turn saving their lives and further extending shelter life.

5. Comprehensive Adoption Programs

Increased rates of adoption lead to additional animals saved and increased shelter longevity.

6. Pet Retention Proper counseling of animal owners contemplating relinquishment and the offering of possible alternatives to relinquishment has proven to greatly reduce relinquishment rates which, in turn, reduces shelter intake.

7. Medical and Behavior Rehabilitation

Animals with behavior issues can be rehabilitated and adopted – rehabilitation helps ensure that prior issues do not lead to future relinquishment.

8. Public Relations/Community Involvement

Shelters should increase public awareness of their mission as a “pet rescue” shelter.

9. Volunteers An “army of compassion” can fully engage the community in the “pet rescue” mission.

10. A Compassionate Director

The most critical element for success is great leadership.

The growing number of successful “No Kill” shelters have all, to some degree, implemented these ten steps. There are also numerous shelters who have adopted this “Blueprint” with equal success without claiming “No Kill” status. Implementation of this approach is the true basis for achieving amplified “live release rates”. The building must positively support each and every program but cannot achieve the goal without their application.

From “Redemption – The Myth of Pet Overpopulation and the No Kill Revolution in America” by Nathan J. Winograd.

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CONCLUSION There are two primary drivers of shelter sizing calculation: average Length of Stay (LOS) recommendations, and Seasonal Peak Animal Population (SPAP) requirements. After analyzing data for the existing shelter as well as US Census and Pet Ownership statistics provided by the AMVA, it is recommended that the Park County expand its Animal Shelter to a size based on a accommodating 30 spots for dogs and 70 spots for cats.

A shelter of this size and animal capacity should support peak requirements, while also maintaining the shelter’s No-Kill rate of adoptions.

Our projections into the future clearly show: if Park County can build a shelter that accommodates a 30 dogs and 70 cats at a time and can provide its staff with sufficient space and amenities - including a well developed “retail” approach to the presentation of adoptable animals - the community’s sheltering needs will be met for 20 years and beyond. This is the objective of solid animal shelter planning and inherent to the program we are recommending.

"Until one has loved an animal, a part of one's soul remains unawakened."

Anatole France

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APPENDICES

Park County Animal Shelter Statistics shelterplanners.com

Appendix A

Population Population Households

Population projection 2014* 22,691 7,966Population projection 2024* 24,820 8,713Population projection 2034* 27,149 9,531*Population increases projected per US Census 2010 estimate basis

Responses to Statisical Questionnaire1. Organization Name2. Are your answers from 1 year or 3 years averaged? (% of Total) One Year3. How many animals per year does your shelter serve ? 5354. How many total canine runs and/or cages do you have? 245. How many total feline cages and/or "spots" do you have? 686. How many canines did you serve? 60.9% 3267. How many felines did you serve? 39.1% 2098. How many "other" small animals did you serve? 0.0% 09. How many "other" large animals did you serve? 0.0% 010. How many canines were "returned to owners" (RTO) 51.2% 16711. How many felines were "returned to owners" (RTO)? 1.9% 412. How many canines were adopted? 48.2% 15713. How many felines were adopted? 76.1% 15914. How many canines were transferred to other facilities? 0.3% 115. How many felines were transferred to other facilities? 6.2% 1316. How many canines were you forced to euthanize? 0.6% 217. How many felines were you forced to euthanize? 6.2% 1318. Number of canines remaining in the facility or in foster care. 0.0% 019. Number of felines remaining in the facility or in foster care. 9.6% 2020. How many days do you consider to be the optimum length of stay for canines? 3521. How many days do you consider to be the optimum length of stay for felines? 60

Existing canine LOS 26.9 DaysExisting feline LOS 118.8 Days

Park County Animal Shelter


Appendix A

Experience CalculatedComparison to National Averages Averages** Save Rate

Percentage of Relinquished Animals by population 2.36% 3-4%

Percentage of Relinquished Animals by Households 2.36%

Relinquished Animal Pop/HH x

.3511

Canines 60.9% 55%Felines 39.1% 45%

Canines RTO 51.2% 20-30% 99.7%Canines Adopted 48.2% 40-60%

Canines Transferred 0.3%Canines Euthanized 0.6% 10-40%Canines Remaining 0.0%

Felines RTO 1.9% 10-20% 93.8%Felines Adopted 76.1% 10-40%

Felines Transferred 6.2%Felines Euthanized 6.2% 40-80%Felines Remaining 9.6%

** Averages are widely ranging & we Include experience from some of our completed shelters for meaningful comparison

Park County Animal Shelter


Appendix A

Park County, WY (less City of Powell)Households Projected

Population served

7,685 2010 21,8917,754 2011 22,0887,824 2012 22,2877,895 2013 22,4887,966 2014 22,6918,038 2015 22,8958,110 2016 23,1018,183 2017 23,3108,257 2018 23,5208,331 2019 23,7318,406 2020 23,9458,482 2021 24,1618,558 2022 24,3798,635 2023 24,5988,713 2024 24,8208,792 2025 25,0448,871 2026 25,2698,951 2027 25,4979,032 2028 25,7279,113 2029 25,9589,195 2030 26,1929,278 2031 26,4289,361 2032 26,6669,446 2033 26,9079,531 2034 27,149

Annual % Pop. Increase.9%/year

Households to Population0.3511

Park County Animal Shelter Existing Conditions

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Appendix B

Park County Animal Shelter - Existing Conditions

Year Population Animals Canines Felines OthersCensus Est. 2.36% 60.9% 39.1% 0.00%

2014 22,691 535 326 209 0

2024 24,820 585 357 229

2034 27,149 640 390 250

Anticipated Shelter Spaces Canines FelinesStatistics Available By LOS By LOS

Physical Animal Spaces 92 24 68

Days/Year 365 365

Available Animal Care Days 8,760 24,820

Length of Stay CalculationsBased on 2010 Census Data

@.3511% of Population 326 209

Available Length of Stay (LOS) 26.9 118.8

Park County Animal Shelter Animal Census Statistics shelterplanners.com

Appendix C

Range of Relinquished Animals based on Human Population "Rule of Thumb" method

2014 2.36% 3% 4%Population Est Reported Rate Rate Rate

22,691 535 681 908

Range of Relinquished Animals based on HouseholdsHousehold and Owner Statistics derived from "U.S. Pet Ownership and Demographics Sourcebook", 2012 Ed.

Mean % Dog Dog Mean # Dog 3%/.3511 4%/.3511Households Owners Households /Household Population

(.3511 x Pop.)7,967 38.8 3,091 1.5 4,637 323 431

Mean % Cat Cat Mean # CatHouseholds Owners Households /Household Population

7,967 33.9 2,701 1.9 5,131 358 477

Totals 9,768 681 908Animal Pop./Human Pop. - Factor 0.4305

Typical TypicalLow-End High-End Recommended

"Blended Approach" Reliquishment * 681 908 6423.00% 4.00% 2.83%

Calculated Dog & Cat Percentages of the Whole

Canines 47.5%Felines 52.5%

Note: Accurately predicting the precise animal population is difficult. The "U.S. Pet Ownership and Demographics Sourcebook" is an excellent basis, and we compare its state by state numbers against National Averages to settle on the expected median count shown. This count may be used in the case that sheter relinquishment is lower than anticipated.

Relinquishment By Species

National AverageRelinquishment Rate Range

* Based on data from the "U.S. Pet Ownership and Demographics Sourcebook, 2012 Edition", these percentages illustrate the breakdown expected for the shelter and not actual percentages based on

specific shelter data

* A 2.83 Relinquishment will be used as the basis of this Needs Assessment Study as it is approximately 20% more than the current relinquishment for the Park County Animal Shelter and

additional relinquishments above this rate are not anticipated.

Park County Animal Shelter Calculations Based on Desired Length of Stay

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Appendix D

Park County Animal Shelter - Sizing Based on Desired LOS


2014 22,691 642 391 251 0

2024 24,820 702 428 274

2034 27,149 768 468 300

Rule of Thumb Shelter SizingAnticipated Shelter Spaces Canines FelinesStatistics Available By LOS By LOS Animals SF/Animal Total SF

38 105 3,938Physical Animal Spaces 79 38 41 41 55 2,266

Days/Year 365 365 Projected Shelter Size 6,2043,903

Available Animal Care Days 13,688 15,038 2,301

Length of Stay CalculationsBased on 2010 Census Data Construction Cost Calculation

SF Cost/SF Est. Cost='Existing Conditions B'!A26 391 251

Available Length of Stay (LOS) 35.0 60.0 2,301 210$ 483,105$ 2,301 235$ 540,618$

3,903 150$ 585,450$ 3,903 175$ 683,025$

6,204 - 1,068,555$ 6,204 - 1,223,643$

Additional Space NeededCurrent Shelter Size

New Construction

Renovation

Total

Park County Animal Shelter Calculations Based@ 30 Spots for Dogs and 70 Spots for Cats

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Appendix E

Park County Animal Shelter - Sizing Based on 30 Spots for Dogs and 70 Spots for Cats at Expected Relinquishment


2014 22,691 642 391 251 0

2024 24,820 702 428 274

2034 27,149 768 468 300

Anticipated Shelter Spaces Canines Felines Rule of Thumb Shelter SizingStatistics Available 30.0% 70.0%

Animals SF/Animal Total SFProgrammed Spaces 100 30 70 30 105 3,150

70 55 3,850Days/Year 365 365

Projected Shelter Size 7,000Available Animal Care Days 10,950 25,550 3,903(Shelter Capacity) 3,097

Length of Stay CalculationsBased on 2008 Census Data

Construction Cost [email protected]% of Population 391 251 SF Cost/SF Est. Cost

Available Length of Stay (LOS) 28.0 101.93,097 210$ 650,370$ 3,097 235$ 727,795$

3,903 150$ 585,450$ 3,903 175$ 683,025$

7,000 - 1,235,820$ 7,000 - 1,410,820$

Current Shelter SizeAdditional Space Needed

New Construction

Renovation

Total

Park County Animal Shelter 10 Year Projection2024

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Appendix F

Park County Animal Shelter - 10 Year Projection to 2022


2014 22,691 642 391 251 0

2024 24,820 702 428 274

2034 27,149 768 468 300

Rule of Thumb Shelter SizingAnticipated Shelter Spaces Canines FelinesStatistics Available 30.0% 70.0% Animals SF/Animal Total SF

30 105 3,150Programmed Spaces 100 30 70 70 55 3,850


Available Animal Care Days 10,950 25,550 3,097(Shelter Capacity)


SF Cost/SF Est. [email protected]% of Population 428 274


3,903 150$ 585,450$ 3,903 175$ 683,025$

7,000 - 1,235,820$ 7,000 - 1,410,820$

Total

Additional Space NeededCurrent Shelter Size

New Construction

Renovation

Park County Animal Shelter 20 Year Projection2034

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Appendix G

Park County Animal Shelter - 20 Year Projection to 2032


2014 22,691 642 391 251 0

2024 24,820 702 428 274

2034 27,149 768 468 300

Rule of Thumb Shelter SizingAnticipated Shelter Spaces Canines FelinesStatistics Available 30.0% 70.0% Animals SF/Animal Total SF

30 105 3,150Programmed Spaces 100 30 70 70 55 3,850


Available Animal Care Days 10,950 25,550 3,097(Shelter Capacity)


SF Cost/SF Est. [email protected]% of Population 468 300


3,903 150$ 585,450$ 3,903 175$ 683,025$

7,000 - 1,235,820$ 7,000 - 1,410,820$

Current Shelter SizeAdditional Space Needed

New Construction

Renovation

Total

Park County Animal Shelter ProgrammingQuestions

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Appendix H

1.Is your organization:SPCA/Humane Society

2. Do you want a salliport?No.

3. Describe your organization's missionFrom our Bylaws: "To provide excellent animal care, find good homes for our guests, to promote responsible pet guardianship, work to end the

overpopulation of feral cats as well as all pets and run an organized, efficient shelter with a no-kill philosophy."

4. Describe your organization's full time staffing, by position.Shelter Manager who works 40+ hours a week, Assistant Manager who works 36 hours a week, Kennel Worker who works 36 hours a week

5. Describe your organization's part time staff, by position.Vet Tech who works 12 hours a week, Kennel Worker who works about 28-30 hours a week, Kennel Worker that works 20 hours a week, Kennel Worker who

works 20 hours a week, Bookkeeper who works off site approx.10-20 hours per month.

6. Describe your organization's volunteer staff, by position2-3 regular volunteers who come in 4-6 times a week to walk dogs

7. Do you plan to offer pet safety and/or identification services?Yes

8. Do you plan to offer spay/neuter services?Yes

9. Do you plan to offer veterinary services?No

10. Do you plan to offer pet education and/or pet training classes?Yes

11. Do you plan to include a community meeting space?No

12. Do you plan to include a communal cat room(s)?Yes

Park County Animal Shelter ProgrammingQuestions

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Appendix H

13. Do you plan to include a dog park?No

14. Do you plan to offer euthanasia services?No

15. Do you plan to offer crematory services?No

Additional Comments:We are a humane society but we have a contract with the City of Cody for handling animals that City Animal Control picks up. Officers need 24/7 access to

the building. Their animals become ours after remaining unclaimed for seven days. Our contract requires us to maintain a certain number of spaces for these animals. We envision a room for in-house vet tech services that can also be used for occasional spay/neuter clinics. We only provide spay/neuter

services to low income people who cannot afford to have it done on their own. We can see having one room that functions as employee break room, room where potential adopters can meet with animals (particularly dogs). We need isolation areas for sick animals as well as separated intake areas so that new

animals are quarantined from the general population. We need more general storage and an access for supply truck to more easily drop off supplies. Part of the problem now is the slope of the parking lot, which we would hope to correct as part of the new project. We have a lease site from the City of Cody with potential to expand our site to the east. Depending on building and site layout, we may be able to access the building from Arrow Drive, instead of directly from the highway. We have radiant floor heating in the 2005 addition. We also have radiant floor heating in the outdoor (but under roof) portion of each dog

kennels. However the kennel floor heating is not working and cannot be repaired due to extensive degradation of the in-floor tubing. We would like to include some sort of dog washing station in the new facility. We need a space to accommodate feral cats. We don’t get many and we have a time limit on how long we will keep them (about 10 days) but they need special handling. As part of the City’s project approval process, we suspect that we will need to demonstrate that the new facility will reduce noise impacts compared to our current facility. We have not had noise complaints lately, but there are low-

density residential areas nearby.

Park County Animal Shelter Animal Shelter Schedule of Values Estimate

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Appendix I

New Construction Estimated Size (S.F.): 2,807 Total Est. Cost:Cost per S.F. (High): $235.00 $659,692.00Cost per S.F. (Low): $210.00 $589,512.00

Description of Work % of Total Item Cost (High) Item Cost (Low)General Conditions 4.438% $29,279.05 $26,164.26Survey 0.163% $1,075.20 $960.82Allowance: Job Sign 0.025% $164.15 $146.69Allowance: Road Sign 0.199% $1,313.23 $1,173.52Allowance: Appliances 0.224% $1,477.38 $1,320.21Allowance: Contingency 0.249% $1,641.53 $1,466.90Site Utilities 1.314% $8,667.30 $7,745.24Paving 3.050% $20,123.56 $17,982.76Grading/Storm Drain/Erosion 3.497% $23,070.11 $20,615.85Landscaping 0.910% $6,005.06 $5,366.22Soil Poisoning 0.031% $206.83 $184.83Fencing 1.126% $7,429.91 $6,639.49Curb & Gutter 1.399% $9,227.06 $8,245.46Concrete Slab 3.981% $26,264.54 $23,470.44Exterior Concrete 1.280% $8,445.36 $7,546.92Masonry 4.841% $31,933.08 $28,535.95Framing 6.760% $44,598.17 $39,853.69Millwork 0.547% $3,611.37 $3,227.19Exterior Hardi Trim 1.965% $12,961.55 $11,582.66Waterproofing 0.118% $778.09 $695.31Roofing 5.002% $32,994.83 $29,484.74Caulks/Sealants 0.493% $3,250.24 $2,904.47Overhead Doors 0.378% $2,493.82 $2,228.52Storefront/Windows 1.035% $6,828.78 $6,102.31Doors/frames 1.176% $7,755.92 $6,930.82Door Hardware 0.786% $5,182.65 $4,631.30EIFS -‐ DryVit Synthetic Stucco 1.070% $7,058.59 $6,307.68Drywall/Insulation 1.645% $10,851.85 $9,697.40Ceramic Tile 0.933% $6,155.75 $5,500.88Acoustical Ceilings 1.433% $9,455.23 $8,449.36Urethane Wet Area Flooring 3.175% $20,943.67 $18,715.62Vinyl Composition Tile Flooring 0.257% $1,697.35 $1,516.78Paint 1.472% $9,710.66 $8,677.61Signage 0.129% $853.60 $762.79Toilet Accessories 0.188% $1,241.66 $1,109.56Lockers 0.194% $1,282.04 $1,145.65Louver Vents 0.055% $363.11 $324.48Access Ladders 0.124% $820.77 $733.45Kennel Fencing Enclosures 4.997% $32,962.32 $29,455.69Cat Cages 1.991% $13,132.27 $11,735.22Stainless Casework 2.119% $13,981.60 $12,494.19Plumbing 7.133% $47,058.83 $42,052.57Mechanical 20.034% $132,160.86 $118,101.19Electrical 8.062% $53,183.06 $47,525.29TOTAL 100.000% $659,692.00 $589,512.00

* This estimate is in addition to the renovation estimate of the

existing shelter.

needs assessment study - park county animal shelter...this needs assessment study is an in-depth...

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