nc state university supervisor’s safety self assessment checklist · 2013-05-16 · version 7...

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NC State UniversitySupervisor’s Safety Self Assessment Checklist

This checklist is a tool to aid the supervisor and his/her employees in identifying those activities andconditions that need attention to achieve and maintain a safe work environment. This format wasdeveloped by the CALS Safety Committee (our thanks!) from the original EH&S checklist and hasbeen adopted for University use.

Completion of this assessment fulfills the annual requirement for an inspection or self assessment asspecified on the certification page of the Safety Plan. During the assessment process, notecomments and reminders in the Comment or Corrective Action Needed column as necessary. Whenthe appropriate action has been taken, note this in the Date Completed column.

Keep this checklist with your safety plan. It will allow for quick reference to identify actions notcompleted and will serve as an educational tool and useful reference for both staff and students.

Contact [email protected] with any questions or suggestions regarding this checklist.

College Department

Building Room(s)

Person Performing Inspection

Responsible Supervisor or Faculty Member

Signature Inspection Date

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NC State University Safety Self Assessment Checklist

Safety Self Assessment Checklist

Table of Contents

A. Overview of Supervisor Safety Responsibilities for their EmployeesB. General Housekeeping and Facility MaintenanceC. Medical Surveillance, First Aid and Medical EmergenciesD. Electrical Safety for Office, Laboratory and Field EmployeesE. Hazardous Equipment and ProcessesF. General Work activities covered by Specific OSHA StandardsG. Chemical UseH. Waste DisposalI. Compressed GasesJ. Safety Showers and EyewashesK. Radiation Producing Equipment and Radioactive MaterialsL. Biological HazardsM. Laser HazardsN. Security of Hazardous MaterialsO. Pesticide SafetyP. Chemical SecurityQ. Controlled SubstancesR. Engineered NanomaterialS. Procurement of Hazardous Materials

Reference Materials

List of AcronymsList of Regulatory websitesNon-Emergency Key Risk Approved Clinics in Wake County

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NC STATE UNIVERSITY SUPERVISOR’S SAFETYSELF ASSESSMENT CHECKLIST

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A. OVERVIEW OF SUPERVISOR SAFETY RESPONSIBILITIES FOR THEIR EMPLOYEES1. Supervisors may review their safety responsibilities andNC State Safety and Health requirements by visiting thewebsite for the NC State Environmental Health and Safety(EH & S) home page.

Follow this link:http://www.ncsu.edu/ncsu/ehs/www99/right/super/index.html

NC State policyReferences many

OSHA regulationse.g.

CFR1910.1200Hazardcommunication

CFR1910.38Employeeemergency plansand fire preventionplan

Follow linkprovided.

2. New employees, whether temporary or permanent, mustreceive appropriate safety training and orientation at thestart of employment and before completing certain tasks.

Employees should receive area specific orientation and trainingwithin the first day or two of hire and before starting certaintasks. Follow the link to view a generalized new employeesafety orientation sheet. Note that the form directs eachsupervisor to tailor the form to fit the individual work place.

Follow this link:http://www.ncsu.edu/ehs/www99/right/safeplan/newemplo.pdf

NC State policyReferences many

OSHA regulationsCFR1910.38

Employeeemergency plansand fire preventionplans

Provideappropriateorientation andtraining at thebeginning ofemployment.

3. All employees who either work with chemicals orroutinely access areas where chemicals are used must, at aminimum, complete the online Hazard Communicationtraining program. Employees will receive job specificHazard Communication from their manager or supervisor.

Hazard communication training is required for all permanent andtemporary employees exposed to chemicals while completingtheir tasks. New permanent employees receive this training aspart of the new employee orientation (NEO) safety trainingprovided through HR. Temporary employees exposed tochemicals must also receive this training. Current NC stateemployees who transfer into a position that results in potentialexposure to chemicals must also attend the training. The onlinetraining can be completed by clicking the following link:

http://www.ncsu.edu/ehs/hazcom/hazcom.htm

Employees covered by a safety plan must receive annualtraining. Training must be documented.

For more information contact Scott Mabry at 513-0988 [email protected].


CFR1910.1450Occupationalexposure tohazardouschemicals inlaboratories

Initial, general,hazardcommunicationtrainingprovidedthrough HRNEO.

For Labs with asafety plan,mustprovide initialand annualarea-specifictraining.Employeesexposed tochemicals butare not coveredby a safety planmust receiveinitial hazardcommunicationtraining.

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4. Supervisors should ensure that all permanent andtemporary employees receive all necessary, periodic safetytraining updates.

Supervisors should provide or arrange for the necessary safetytraining for each task before an employee begins that task.Safety should be incorporated into the on-the-job training so thatit becomes part of the standard operating procedure.Supervisor responsibilities are listed and explained at:

http://www.ncsu.edu/ncsu/ehs/www99/right/super/index.html.

CFR1910.38Employeeemergency plansand fire preventionplans

CFR1926.21Safety Training

CFR 1926.20Accident preventionprograms

Training isspecific foreach task andmay berequired onlyonce, annuallyor some otherspecified timeperiod.

5. Training is required for anyone who ships or transportsany quantity of hazardous chemicals or hazardousmaterials.

Personnel who ship or transport chemicals must be certified.Contact Todd Becker at 515-2895 or [email protected].

49 CFR Parts100-185 HazardousMaterialsRegulations

Initial andrepeat at leastevery 2 years.

6. Safety training records should be retained by the PI andby departments at a central location. Employees may havetheir own copies or may request to see file copies at anytime.

Safety training records and copies of all safety certificationsshould be maintained in a departmental file.



As required byspecific standards

Be aware andcomply.

7. Employees should be aware that they can report unsafeconditions anonymously. Emergency Dial 911

Although employees should inform their supervisors of unsafeconditions in their workplace, there may be occasions where thismay cause the employee discomfort. Employees shouldunderstand that they are protected under the OSHA act againstthe unlikely event of reprisal or intimidating supervisory actionsdue to reporting of unsafe conditions. If, for any reason,employees are uncomfortable reporting unsafe conditionsthrough normal channels, Employees may call the SafetyHotline anonymously at 515-5445. The safety hotline can alsobe accessed at:

http://www.ncsu.edu/ehs/hotline.htm

CFR1977Discriminationagainst employeesunder OSHA Act of1970.

§95-196.Employee rights.

§ 95-136.Inspections.

Contact NCState safetyhotline at515.5445.

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8. Employees are directly involved in workplace safetyinspections, accident investigations, and near misses.

Employees should be involved in safety inspections, accidentinvestigations, and near misses. They may provide insightthrough experience with the work area and processes. The actof completing these exercises is educational because it brings tomind other activities and process that may benefit from a review.Please contact John Turek at 515-6871 [email protected]

Employees involved in an accident or near miss are required tocomplete the appropriate forms located at the following webaddress: http://www.ncsu.edu/ehs/accidents/occacc1.htm

NCSU SafetyPolicy John A. Tur ek

Be aware andcomply.

9. Conduct and retain documentation of a personalprotective equipment assessment for all work areas(Protective Equipment section, HSM).

OSHA requires a written assessment of the need for protectiveequipment to be completed for the work area. Persons requiredto compile safety plans will complete this form on-line.

Detailed information is available in the “Personal ProtectiveEquipment” section of the Health and Safety Manual; located athttp://www.ncsu.edu/ehs/www99/right/handsMan/worker/ppe/index.html It may be necessary to separate the protectiveequipment assessment for field versus lab work.

CFR1910(Subpart I)


CFR 1910.1200Hazardcommunication

A PPE hazardassessmentmust beconducted forall work areas,not just thosework areas thatrequire a safetyplan.

10. Appropriate safety equipment required for a given workarea must be worn consistently. For laboratories, eyeprotection, lab coats and closed toe shoes are required at aminimum,

Protective equipment identified as necessary for the work areamust be worn. Focus on the consistent use of safety glasses asa priority action item if any eye hazards are present in your workarea, then add other components identified as necessary.Casual visitors must be provided equipment if they must crossan “area” identified as requiring safety equipment, for instance,safety glasses. Follow link to:http://www.ncsu.edu/ehs/www99/right/handsMan/worker/ppe/index.html

CFR 1910.132 -139 (subpart I)

Employers mustproviderequired PPE toemployees.

11. A current safety plan must be present and readilyavailable in each location where hazardous processes areconducted and where hazardous materials or equipment areused.

All sites with hazardous chemicals, biological material,hazardous equipment, or physical hazards must have anapproved Safety Plan. This also includes hazardous materialstorage areas. A printed copy of the safety plan will be posted inthe respective area. The plan must be the current version. Theplans are updated annually with notification going to theresponsible party 30 days before the expiration date. Additionalupdates are necessary whenever new processes and/or newhazardous materials are used. Please contact Mahdi Fahim at513-1282 or [email protected] if you have questionsabout the status of your safety plan.http://www.ncsu.edu/ehs/safetyplan/index.html

CFR 1910.1450Occupationalexposure tohazardouschemicals inlaboratories

CFR 1910.38Employeeemergency pansand fire preventionplans

Update safetyplan annually.

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B. GENERAL HOUSEKEEPING AND FACILITY MAINTENANCE12. Applicable warning signs and up-to-date names ofresponsible persons to contact in case of emergency mustbe posted at the entrance to any workspace.

All laboratories and other designated work areas wherehazardous materials/equipment are used (including hazardousmaterial storage areas) will have warning signs indicating thehazards in the area posted on the main entrance door to thework area. Fill out and submit online a new door sign requestform if a sign is lacking, outdated or inaccurate. Signage shouldbe updated to reflect current hazards and contact information:http://www.ncsu.edu/ehs/safetyplan/Lab_Door_Sign.pdf


Signageupdated asneeded.

13. Specific hazards in work areas must be clearlyidentified with posted signs (e.g., eye hazard, high voltagehazard, hearing protection required).

Proper signs are important to indicate work area hazards.Contact Mahdi Fahim at 515-1282 or [email protected]

CFR 1910.1910.145Specifications foraccident preventionsigns and tags

Be aware andcomply

14. The appropriate emergency telephone number shouldbe posted at permanently located phones.

Dial 911. This appropriate emergency phone number should bereadily visible at each phone. High visibility stickers areavailable through Public Safety for campus use.If the building or specific location of the caller is not tied into the911 system, give specific verbal directions to the emergencydispatcher.



Updateinformation asneeded.

15. Emergency evacuation routes must be kept clear ofobstructions.

Evacuation routes should be posted and must be kept clear.The main exit routes within your work area should have aminimum clearance of 36 inches. Larger clearances are typicallyrequired for building exit corridors. Also, adequate space of 36inches should be maintained around fixed equipment formaintenance access.

NFPA 101-1970,Life safety code

DOINC Fire/Building

code

Each PI shouldensure thattheir propertydoes notobstructevacuationroutes.

16. Food and drinks must be kept out of the work areasunless they are part of a research project.

Food and drink must be kept out of work areas that require asafety plan and/or where hazardous materials are used/stored,unless the food and or drink is involved directly in research.



Inform allpersonnel.

17. Regular self inspections of all work areas should beperformed at least annually. Corrective actions anddeficiencies should be documented.

Retain a copy of your completed safety self assessmentchecklist. If you have a safety plan, keep the self-inspection withyour plan in your work area. You should refer to it when futureinspections are performed. This inspection is recommended atleast annually. Follow link to:http://www.ncsu.edu/ehs/www99/right/super/NCSUSafetySelfAssesment.pdf

CFR1910.1450Occupationalexposure tohazardouschemicals inlaboratories)§ 95-136.

Inspections.§ 95-143.

Inspections.

Inspectdocumentation.

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18. All items on shelves must have a minimum clearance of18 inches from sprinkler heads, heating pipes, and lightingfixtures.

This requirement applies to rooms with sprinklers. It is importantto maintain at least a 24-inch clearance from stored items toceiling to prevent reduction of sprinkler water dischargecoverage and to avoid overheating (fire) due to material storagenext to hot surfaces. The 24-inch clearance is in all directions.

NFPANC Fire Code

Be aware andcomply.

19. The work area must be kept free of unnecessary clutter.

Good housekeeping should be practiced in labs and work areas.Unused materials and equipment should be stored properly ordiscarded as necessary. Chemical wastes should be disposedof promptly and work surfaces should be free of chemicalresidues.

CFR1910.22walking workingsurfaces


DOI

Be aware andcomply.

20. Fire extinguishers must be readily accessible andunobstructed.

Employees should know where all the fire extinguishers in theirwork area are located. Extinguisher locations must not beobstructed with storage of other objects. Only persons who havebeen trained in the use of fire extinguishers may use them.Contact the Fire Protection Division of Public Safety if you wishto receive fire extinguisher training. If you are using materials,which require special extinguishing agents (e.g. flammable metalpowders) you can contact Fire Protection to request a suitableextinguisher for your work area. Contact:[email protected] or [email protected] forquestions or assistance.Fire extinguisher training is available through NC State’sDepartment of Public Safety- Fire Protection Division. Call 515-2568 to schedule training. A brief summary of what to do in caseof a fire is available athttp://www.ncsu.edu/ncsu/public_safety/Protection/EmergencyProcedures.html - fires

CFR1910.157Portable fireextinguishers

NFPA 10NC Fire Code

(510.1)NC Building

Code (402.15)

Initial andannual training.

Path to fireextinguishersmust beunobstructed.

21. Modifications to buildings are performed only byauthorized employees or companies contracted through NCState facilities maintenance organizations.

Modifications to facilities include painting, adding electricalfixtures, cable, exhaust ventilation equipment or otherapplications where building materials may be disturbed; includingscraping or sanding painted surfaces. Modifications must becompleted by authorized facilities personnel or by contractorsworking under the facilities maintenance organizations. Risksassociated with unauthorized work include potential exposure tolead or asbestos, although this covers safety risks from anymodification that is not done according to accepted codes andregulations. Generate a building modification request or workorder for all modifications. A directory of services provided byFacilities Operations is available at

http://www.ncsu.edu/policies/finance/facilities/REG07.25.1.php

DOICFR1910.1001

Toxic andhazardoussubstances -asbestos

1910.1025 Toxicand hazardoussubstances - lead

See buildingliaison ordepartmentoffice to initiatework order.

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C. MEDICAL SURVEILLANCE, FIRST AID AND MEDICAL EMERGENCIES22. Personnel must have access to first aid kits.

Each work area should contain a readily accessible first aid kit.Supervisors with multiple labs located adjacent to each othermay choose to use one kit, rather than stock one in each lab. Allemployees should be advised of its location and the minimumcontents required. Someone should be assigned responsibilityfor periodic (quarterly) review of the contents. This personshould also be notified when supplies are expended to refill thekit. If you need additional assistance, contact Bill Stevenson at515-2568 or mailto:[email protected] suggested list of appropriate Safety kit contents is located at

http://www.ncsu.edu/ehs/www99/right/handsMan/factsheet/firstaid.html


CFR1910.151First aid kits.

Lab kits: checkinitially andquarterly.

Vehicle kits:Check quarterlyand prior toeachexpedition.

23. Personnel must have access to emergency assistanceanywhere within the United States.

In the event of an emergency, dial 911.

Personnel who work away from main campus should know theappropriate emergency number to call no matter where they arelocated. This number SHALL be posted at or near a telephone orother appropriate location in the building where personnel arestationed or working. This number SHALL be shared with newemployees at orientation at the facility.



Training mustincludeprocedures andappropriateemergencycontactinformation foreach work area.

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24. Employees must report all accidents and near misses totheir supervisor.

Instruct employees to report all work related injuries, illnesses,and near misses promptly. Employees need to report accidentsand near misses so that appropriate corrective action can betaken to prevent future incidents in the workplace. For moreinformation, see Occupational Accident, Illness, and Reports athttp://ncsu.edu/ehs/accidents/occacc1.htm or contact John Turekat 515-6871 [email protected]

1) Emergency treatment: Dial 911 to request an ambulance foranyone severely injured in any capacity while on maincampus. Public Safety will contact EMS for transport and willreport to the scene to provide additional assistance.

2) Non-emergency treatment is available at several locations inWake County. The supervisor will call one of the numberslisted to see who can accommodate the injured or illemployee. Employees working outside of Wake County needto carry the list of Key Risk Clinics with them. A list of KeyRisk clinics in other counties is available from HumanResources 515-2150 orhttp://www7.acs.ncsu.edu/hr/benefits/wrk_comp.asp

Note: EPA, SPA, Temporary employees, and Undergraduateemployees receiving a paycheck must follow this procedure.Graduate students and Post Docs can either go to StudentHealth Services or to a designated health care provider

3) After hours, weekends and holidays, for non-emergencytreatment contact Public Safety at 911.

A reference guide of Workers Compensation benefits is locatedat:http://www.ncsu.edu/human_resources/benefits/pdf/sprwrkrscomp.pdf

CFR 1910.104Recording andReportingOccupationalInjuries andIllnesses


Report allaccidents andnear-misses

Accidentdocumentationtraining isavailable.

Submitcompletedforms to JohnTurek –Campus Box8007

25. Employers have identified what, if any, medicalexaminations are required for employees who work in thisarea (Medical Surveillance section, HSM)

Supervisors should review the “Medical Surveillance” section ofthe Health and Safety Manual to determine if exams may berequired for their employees. For instance, respirator use issubject to medical approval. Other medical exams may berequired for the use of specific chemicals. Employees mustundergo medical evaluation to perform diving operations. Followthe link tohttp://www.ncsu.edu/ncsu/ehs/www99/right/handsMan/worker/med.htmlExposure and medical records will be maintained at StudentHealth Services for 30 years beyond the termination date foremployees. Employees may send a written request for a copy oftheir records to: Student Health Services; ATTN: MedicalRecords; Campus Box 7304;Raleigh, NC 27695

CFR 1910subpart Z


NC State policy

Be aware andcomply.

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26. Health Recommendation Forms (HRF) are maintained indepartmental files.

If medical exams are conducted on employees, their supervisorsreceive a health recommendation form (HRF) from the physician.An HRF states if there are, or are not, restrictions on anemployee to perform a task. No additional information isavailable to the supervisor. Under no circumstances can asupervisor gain access to an employee’s confidential medicalinformation. Detailed results of exams are provided to theemployee only. The HRF needs to be maintained in theemployee’s department personnel record. Medical evaluationsare often subject to periodic updates. Keep track of when anemployee needs to either re-submit a form or be re-scheduledfor an examination. Employees must be informed annually thatthey may have access to both their occupational exposure andmedical records. For additional information, contact GaryShaver at 515-6862 or [email protected]

CFR 1910.1020Access toemployee exposureand medicalrecords)

Maintain HRFs.

Provide annualtraining onemployeeaccess tomedical andexposurerecords.

27. If noise levels make ordinary speech difficult, contactEH & S.

Employees exposed to high noise levels are automaticallyincluded in the NC State hearing conservation program.However, employees may be disturbed by noise levels that arebelow the legal limit. Employees are encouraged to discussways of reducing their exposure to irritating and harmful noiselevels by contacting Gary Shaver at 515-6862 [email protected] information is available at:http://www.ncsu.edu/ncsu/ehs/www99/right/handsMan/worker/hearing.html

CFR 1910.95Occupational noiseexposure

Annual trainingand audiometricscreening.

Request noiselevel readings.

Sufficiently highnoise levelstriggermonitoringprogram.

28. Respirator use must be pre-approved by EH & S.

A respirator may be required to protect against dusts, vapors,fumes or gases. Respirator use must be pre- approved by EH&Sin order to meet OSHA requirements. Respirator users mustreceive annual training on respirator fitting and use.Respirator users are required to have a medical exam orquestionnaire review. Please see this site for additionalinformation:http://www.ncsu.edu/ehs/www99/right/handsMan/worker/resp/resp.html

For additional information, contact Gary Shaver at 515-6862 [email protected]

CFR 1910.134Respiratoryprotection

Initial andannualrespiratorytraining isrequired.

Medical examrequired.

29. Disposable dust masks may be approved for use insome areas.

Tasks completed in non-hazardous, dusty areas may beperformed using dust masks voluntarily with a N-95 rating. Whilethis use of the dust mask does not require a medicalexamination, all employees who wish to use dust masks mustcontact Amit Patel at 513-0647or [email protected]

CFR 1910.134Respiratoryprotection;appendix D

No medicalexam requiredprior to use.Provide thedust mask useform.

Contact AmitPatel beforeusing.

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30. Employees who come in physical contact with anyanimal species (e.g., insects, fish, mammals, birds), theirbedding, or holding areas must receive appropriate training.

Training requirements are species specific. For furtherinformation about IACUC and AALAC requirements contact JudySchledorn at 515-7507 or mailto:[email protected] participation in the medical surveillance program foranimal handlers is based on the number of contact hours andtype of contact. Employees may become sensitive to airbornedander or secretions from various animals. Employees shouldinform their employer if any new allergies develop.For more information about the NC State Animal ContactProgram, please refer to:http://www.ncsu.edu/ehs/www99/right/handsMan/animal/animal.html

IACUCAALACNC State Medical

Surveillance PolicyNCSU Animal

Contact Program

Providenecessarytraining andmedicalsurveillance.

D. ELECTRICAL SAFETY FOR OFFICE, LAB, MAINTENANCE, AND FIELD EMPLOYEES31. All persons who perform installation, inspection,service, or maintenance on machinery and equipment mustbe protected from the unexpected startup or release ofhazardous energy.

Persons who perform inspection, service, or maintenance onenergized equipment >50 volts AC (“Energized Work”) requirespecific training according to OSHA and NFPA 70-E standards.If you have the need to perform this type of work, please contactJohn Turek at 515-6871 [email protected] for additionaltraining requirements. Otherwise, this work should be left to acontractor, equipment vendor, or an Authorized and Qualified NCState employee(s). Please refer to:http://www.ncsu.edu/ehs/electrical_safety/authorized.htm

CFR 1910.147Control ofHazardous Energy(Lockout Tagout)

NFPA 70-EStandard forElectrical Safety inthe Workplace

Obtain Training

32. Do not alter ground prong for line cord.

Check equipment that was originally equipped with a threepronged line cord plug to assure that the ground prong has notbeen broken or removed.

CFR1910.304(f)(5)(v)

CFR1910.334(a)(3)

Inspect cordsbefore use

Removedamagedequipment fromuse

33. All electrical cords must be free of fraying and in goodcondition.

Electrical cords should not show separation (pulling away of thewire from the plug), fraying, or other breakdown of the insulation.Do not splice cords unless you are Authorized and Qualified todo so.(http://www.ncsu.edu/ehs/electrical_safety/authorized.htm) Worncords present both shock and fire hazards.

CFR1910.334(a)(2)(ii)

CFR1926.416(e)(i)

Inspect cordsbefore eachuse.

Removedamagedequipment fromuse

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34. Minimize the use of extension cords.

Equipment used in labs or other work areas should bepermanently wired. OSHA regulations limit use of extensioncords to 90 days of use. Fused, multi-outlet strips areconsidered to be extension cords but they are still preferable tothe standard extension cords that offer no protection. Whereadditional outlets are needed, use fused multi-outlet strips withcircuit protection in lieu of extension cords. Whenever possible,run cords along walls and off floors. Cords may not be runthrough floors, walls or ceilings to other rooms for any reason. Ifa room does not have an electrical outlet, contact FacilitiesOperations to submit a maintenance work request.

CFR1910.305(g)(1)(iii)(A) Flexible Cordsand Cables

CFR1910.305(a)(2)Temporary Wiring

CFR1910.303(b)(2)Listed and LabeledEquipment Used asIntended

Be aware andcomply.

35. Electrical cords that span floors and walkways must beproperly protected and covered to prevent tripping.

Cords should only be placed on the floor as a last resort. Tapethe cords down or place bridging over the cords to minimizetripping hazards.

CFR1910.305(a)(2)(iii)(G) Protected

CRF 1910.22Walking andWorking Surfaces

Be aware andcomply.

36. Cover plates must be securely in place on allreceptacles and switches.

Receptacles should be covered and equipment plates should bein place before use.

CFR 1910.333General Safety-Related WorkPractices

Be aware andcomply.

37. Electrical equipment (particularly high voltageequipment and coupling surfaces such as laser tables) mustbe properly grounded.

It is very important that high voltage equipment is properlygrounded. For example, metal tables housing high voltageequipment, such as lasers and power supplies will need to begrounded. Equipment plates should always be in place beforeequipment is operated. Obtain the necessary assistance toperform a careful inspection.

CFR1910.302(b)(1)ElectricalInstallations

CFR 1926.404Wiring Design andProtection

Be aware andcomply

E. HAZARDOUS EQUIPMENT AND MATERIALS38. A review is required prior to start-up of potentiallyhazardous equipment and processes.

New or modified tasks or processes involving hazardousmaterials or equipment should be reviewed using the BOCCEhazard review process which is a self paced review tool.www.ncsu.edu/ehs/2010/BOCCE/In some cases such as new processes involving work with

nanoparticles or nanofibers, semiconductor equipment, class 3band 4 lasers, pressure vessels, and non-standard lab equipmentusing hazardous gases or high volume chemicals, a moredetailed hazard review involving EH&S is required. Additionalinformation may be obtained by calling Ken Kretchman 515-6860or mailto:[email protected] or by reviewing informationathttp://www.ncsu.edu/ehs/www99/right/handsMan/worker/hazrev.html

CFRCFR1910.1450Occupationalexposure tohazardouschemicals inlaboratories

Contact EH & Sfor assistancein conducting ahazard review.

Initial reviewonly unless theprocess orequipmentchanges.

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39. Plans for all pressure vessels (greater than 15 psig) tobe built, procured, or obtained through donation, must bereviewed by EH&S.

All pressure vessels (greater than 15 psig) need to have theirdesign reviewed at the earliest possible time (prior toconstruction, purchase, or acceptance of a donation) by EH&S.This does not apply to gas cylinders or facilities equipmentmanaged by Facilities Operations such as boilers or heatexchangers. Contact Harold Morton at 513-1422 or [email protected]

§ 95-69.18.Inspectioncertificates required

Be aware andcomply.

40. Equipment that generates significant electric ormagnetic field must be reported to EH&S.

Contact Bill Crocker at 515-8658 or [email protected] if you have equipment that maygenerate high electric or magnetic fields. Examples ofequipment which should be reported include steady (dc)magnets that could generate fields above 5G, induction heaters,diathermy equipment, plasma processing equipment, radiofrequency (rf) sealers and heaters, other rf gear capable ofradiating over 1W between 3kHz and 300 Ghz or emitting over100W, equipment that operates above 2.5 kV without electricfield shielding, or equipment operating above 100A.

CFR 1910.97Non-ionizingradiation

Contact EH&PSInitial OperatorTraining.

41. Certain equipment needs EH&S safety review / approvalprior to purchase.

Prior to purchase of equipment including , BUT NOT LIMITEDTO, radiation producing devices, class 3B or 4 lasers, gasmonitors, , respirators, or fume hoods and biological safetycabinets, the appropriate EH&S contact point listed inhttp://www.ncsu.edu/ehs/www99/right/handsMan/worker/forms/equip4.pdf must be contacted prior to purchase to assure theappropriate equipment is procured, the necessary engineeringcontrolsare in place, appropriate equipment layout, and safetytraining is received prior to use. For additional information,please contact Ken Kretchman at 515-6860 ormailto:[email protected]

NC State Policy Be aware andcomply.

42. Shields must be in place on equipment that presents animplosion risk (e.g., glass vacuum gauges).

Glassware under vacuum poses the risk of implosion. Glassvacuum gauges are one example. Adequate shielding should beinstalled around such equipment. Contact Harold Morton at 513-1422 or email [email protected]

NFPA 45 Be aware andcomply.

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43. Any machine part, function, or process that may causeinjury must be safeguarded. One or more methods ofmachine guarding shall be provided to protect the operatorand other employees in the machine area from hazards suchas those created by point of operation, ingoing nip points,rotating parts, flying chips and sparks.

Where the operation of a machine or accidental contact with itcan injure the operator or others in the vicinity, the hazard mustbe either eliminated or controlled. Guards removed formaintenance need to be replaced prior to startup.

If you this type of equipment or have questions regarding suchequipment, please contact John Turek at [email protected]

CFR 1910.212General

CFR 1910.215Abrasive Wheel

CFR 1910.216Mills

CFR 1910.217Mechanical PowerPresses

CFR 1910.218Forging Machines

CFR 1910.219Mechanical PowerTransmission

CFR 1910.262Textiles

Be aware andcomply.

F. GENERAL WORK ACTIVITIES COVERED BY SPECIFIC OSHA STANDARDS44. Employees must be trained to safely isolate and removeall residual stored energy (e.g., electrical, pneumatic, steam,charged gas lines) before performing maintenance orservice on machines and equipment. This informationneeds to be understood by all university personnel (e.g., lab,field, and maintenance) who perform Installation, service,maintenance, and demolition activities.

Lockout / tagout procedures are required when maintenance andservice work is performed on machines and equipment. Cordand plug equipment can be unplugged as long as the plug endremains under the exclusive control of, and visible to, the personconducting maintenance and service. OSHA requires lockout /tagout training for persons who service and maintain machinesand equipment. Even those who work in an area wherelockout/tagout procedures are in effect must receive training.OSHA also mandates that periodic inspections be conductedContact John Turek at 515-6871 [email protected]

CFR 1910.147The control ofhazardous energy(lockout/ tagout)

Initial Trainingand Refreshertraining everythree years

45. Permit-required confined spaces (e.g., tanks, vessels,storage bins, silos) must be cataloged and identified with asign.

Specific procedures are needed for entry into permit-requiredconfined spaces. Confined spaces are spaces that are largeenough to enter, are not designed for continuous occupancy,and have a restricted means to exit.All confined spaces must be catalogued in a single database forNC State. If you have any confined spaces, or would likeadditional information, contact Bill Crocker at 515-8658 [email protected]

CFR1910.146Permit-requiredconfined spaces

Initial trainingfor enteringpermit-requiredconfinedspaces.

Initial trainingfor use ofmonitoringequipment.

Recommendrefreshertraining

Label permit-requiredconfinedspaces.

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46. Employees who work on ladders, aerial work platforms,scaffolding, etc., or who perform elevated work that isgreater than 6 feet above a lower work surface (measuredfoot to surface) must be been properly trained.

Refer to the Fall Protection section of the EH&S Health andSafety Manual for additional information and data.http://www.ncsu.edu/ehs/healthsafety_man.htm

Contact John Turek at 515-6871 [email protected]

The followingregulations all relateto fall protection:

CFR 1910.23Guarding Floor andWall Openings

CFR 1910.132PPE General

CFR 1910.269(g)(2) FallProtection – PowerGeneration

CFR 1926.500Fall Protection

CFR 1910.66Powered platformsfor buildingmaintenance

CFR1926.500Fall Protection

Initial Trainingand Refreshertraining asrequired

47. All hoists, cranes, and associated equipment must beinspected and Operators trained (Hoist and Crane Safetysection of the EH&S Health and Safety Manual).

Cranes and hoists must be inspected daily or prior to each day’suse. Hoist and Crane operators need training prior to using theequipment. The department Supervisor shall maintain trainingrecords. A notice of the current annual inspection will need to beposted on the crane. An annual inspection of the hoistingmachinery shall be made by a competent person or by agovernment or private agency recognized by the U.S.Department of Labor. The employer shall maintain a record ofthe dates and results of inspections for each hoisting machineand piece of equipment. See the Hoist and Crane section of theEH&S Safety Manual for additional information:http://www.ncsu.edu/ncsu/ehs/www99/right/handsMan/workplace/hoist.html Contact John Turek at 515-6871 [email protected]

CFR1910.179Overhead andgantry cranes

CFR 1926.550Cranes andDerricks

Periodic hoistinspections.

Maintainrecords of theinspections.

Initial trainingand follow-uptraining asneeded

48. Employees who operate forklifts or other poweredvehicles have received appropriate training.

Employees must receive specific classroom and on the jobtraining before they can operate a forklift. Training shall consistof a combination of formal instruction (e.g., lecture, discussion,interactive computer learning), practical training (demonstrationsperformed by the trainer and practical exercises performed bythe trainee), and evaluation of the operator's performance in theworkplace. Contact John Turek at 515-6871 or [email protected]

CFR1910.178Powered industrialtrucks

Initial trainingand every 3years.

Trainingcertification isoffered by theforklift vendor

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G. CHEMICAL USE49. Air sampling or special controls may be needed forsome chemicals you use.

Check your chemical inventory against the list of OSHAregulated chemicals and carcinogens, and conditions listed inthe Exposure Prevention and Assessment Section athttp://www.ncsu.edu/ehs/www99/right/handsMan/lab/exposure%20prevention.pdf

For information concerning lab operations contact Mahdi Fahimat 513-1282 or [email protected]. For informationconcerning non-laboratory operations contact Gary Shaver at515-6862 or [email protected]

CFR1910.1000Air contaminants



50. Material Safety Data Sheets (MSDS) are to be availableto all persons on all shifts Wherever hazardous chemicalsare in use.

MSDSs for all chemicals used/stored may be made availableeither via the Internet or stored as hardcopies in a notebook.Electronic copies of MSDSs are available for many chemicals. Adatabase of MSDSs in a common format is accessible from NCState IP addresses at:

http://www.ncsu.edu/ehs/MSDS.htm. MSDS must be readilyavailable to all workers on all shifts.Store MSDSs in alphabetical order by the commonly acceptedname of the product. This may be the trade name, the commonname or an acronym. Develop a table of contents for yourMSDSs. Place the trade name of the product in the first column,the Manufacturer’s name in the second column, the date of theMSDS in the third column and location of the product in thefourth. For assistance contact Scott Mabry at 513-0988 [email protected]



Initial hazardcommunicationtraining.

Current MSDSsmust be readilyavailable foreach product.

51. All chemical laboratory hoods and laminar flow chemicalhoods must be inspected annually.Exhausted workstations should be inspected every twelvemonths for proper airflow. An inspection sticker is placed oneach workspace at the time it is inspected that indicates both theairflow rating and the date the unit was inspected. Hoods thatare past due for inspection (more than 12 months) or that lack aninspection sticker entirely should be brought to the attention ofEHSC:

Contact Mahdi Fahim at 513-1282 [email protected] proper operation of fume hoods and all other exhaustdevices before use.

Additional information is available at

http://www.ncsu.edu/ehs/www99/right/handsMan/lab/exhmpg2.html



Annualinspection byEHSC

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52. Fume hoods and exhausted laminar flow hoods aredesigned to work at 18” or lower sash heightsAt sash heights higher than 18”, university fume hoods will notsupply adequate airflow (you may hear an audible alarm at thisincreased height to indicate this problem). Exhausted laminarflow hoods (mostly used in clean rooms) are designed for 11”-12” sash heightsStudies conducted at MIT and by other researchers have foundthat the position of the hood sash is the key factor in effectivehood performance. Even with adequate air velocities, hoodswith sashes raised to full height were not found to be protective.. Do not block the airflow. Close the sash when hood is not inuse to save energy and to increase safety Do not use fumehoods for chemical/waste storage. Also, while using the hood,lower the sash so it can operate as a physical barrier againstchemical splash/explosion impact. Observe the “RecommendedChemical Hood Use Procedures” on our webpage athttp://www.ncsu.edu/ehs/hood/chemicalhood.htm.Other fume hood requirements are available athttp://www.ncsu.edu/ehs/www99/right/handsMan/lab/exhmpg2.html



Be aware andcomply.

53. Chemical quantities and container sizes (including gascylinders) in the work area should be limited to the amountnecessary for current operations.

Stockpiled chemicals and gas cylinders can increase themagnitude of a chemical incident and may also increase thestorage quantities beyond the limitations of the NC buildingcodes. Avoid large chemical containers (5-gallon or larger) dueto increased risk of fire and exposure, specifically duringtransferring chemicals to smaller containers for use.Stockpiling can also lead to improper storage practices such asfloor storage of hazardous chemicals and unnecessary disposalcosts if more material is ordered than needed. As a general rule,chemical quantities should not exceed the amount needed for afew months, less if practical. Containers that are larger than onegallon (or 4 liters) should only be used where large quantities ofmaterial are needed at a given time. Otherwise, smallercontainers are easier to handle and present a smaller spill ifmishandled. Hazardous gas cylinders should be sized to last nomore than one year.

New employees must complete the Manager’s Safety Orientationchecklist and CHP/CSG document. link:http://www.ncsu.edu/ehs/safetyplan/newemplo.pdfArea specific information regarding the physical and healthhazards associated with the chemicals used will be addressedby the supervisor.For more information, contact Mahdi Fahim at 513-1282 [email protected]



Be aware andcomply.

54. Labeling for secondary containers should be theresponsibility of the person who actually fills the secondarycontainer. In addition to the name and hazards of theproduct, it is important for that same individual to initial anddate the container.

All containers must be labeled with at least the name of thechemical, hazard class, and date (e.g., acetone, flammable,1/1/2011). Containers with unknown contents are considered aserious safety issue. The Principle Investigator is responsible for



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all costs incurred for product analysis and disposal of unlabeledcontainers. Original manufacturer’s container labels must notbe obscured while the material is in storage or use. Foradditional information contact Mahdi Fahim at 513-1282 [email protected]. All highly toxic chemicals such as potassium or sodiumcyanide and special hazard materials such as perchloricacid must be stored in a secured area and only used withsupervisor’s specific authorization

Store highly toxic compounds such as potassium or sodiumcyanide in a locked enclosure when not in immediate use.Use/storage of these chemicals must be kept as minimum aspossible. Poisons and other highly hazardous chemicals shouldbe handled by persons specifically pre-authorized by theirsupervisors.Perchloric acid should be used only if a suitable substitute is notavailable. It must be used in a hood designed and pre-approvedfor this purpose (this is usually a specially constructed waterwash down fume hood). Do not use perchloric acid in aconventional (non-perchloric acid) hood, unless your protocol isreviewed and approved by EHSC (in writing). Purchase 60% orlower concentrations of perchloric acid. Contact Mahdi Fahim at513-1282 or [email protected] for more information.



NFPA 45

Initial andannual hazardcommunicationtraining.

Must beaddressed inthe safety plan.

56. Incompatible chemicals (flammables and oxidizers,acids and bases, etc.) must be stored separately.

Flammable liquids should be stored separate from oxidizers suchas Perchloric , nitric, and sulfuric acids and hydrogen peroxide.Acids should be separated from bases. Perchloric acid shouldbe diluted, if possible, prior to storage. User’s training isrequired. Storage compatibility information is available in theACS hand book, Safety in Academic Chemistry Labs:http://www.che.ncsu.edu/research/documents/SACL_Students.pdf

Also see:http://www.ncsu.edu/ehs/www99/right/handsMan/lab/Storage%20Groups.pdf

Contact Mahdi Fahim at 513-1282 or [email protected]

New employees must complete the Manager’s Safety Orientationchecklist and CHP/CSG document. Follow the link::http://www.ncsu.edu/ehs/safetyplan/newemplo.pdf

Chemical compatibility should be covered in you group’s annualhazard communication training.


NFPA 45CFR1910.1200

Hazardcommunication

Store productsas required.


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57. Chemicals that may become more hazardous with age(e.g., ethers and other peroxide forming chemicals) must bedated upon receipt and disposed before their expirationdate.

All chemicals that become more hazardous with age should bedated upon receipt and once opened. Sealed containers need tobe disposed of before their expiration date. Opened containersshall not be kept beyond 12 months after opening. In specificcases, chemicals may need to be tested for peroxide formationbefore use. For more information on the dangers of agingchemicals consult our “Danger: Peroxidizable Chemicals”webpage at:http://www.ncsu.edu/ehs/www99/right/handsMan/lab/Peroxide.pdf. Examples of the common lab materials that fall into thiscategory include ether, ethyl ether, isopropyl ether, andtetrahydrofuran. Refer to the MSDS for information on storagecompatibility. Secondary containment trays provide an effectivebarrier in the event of a spill or leak.For Chemical Reactivity Hazards, including reactive chemicals(self-reacting materials such as pyrophorics) and uncontrolledchemical reactions (e.g. incompatibilities) see OSHA ChemicalReactivity Hazards web site for useful links:http://www.osha.gov/SLTC/reactivechemicals/index.html

Dangers associated with chemical aging and chemical reactivityhazards must be covered in your safety plan and group’s annualsafety training.For more information you may contact Mahdi Fahim at 513-1282or [email protected]


NFPA 45CFR1910.1200

Hazardcommunication

CFR1910.Process safetymanagement ofhighly hazardouschemicals

Be aware andcomply.

Initial andannual hazardcommunicationtraining.

58. Large quantities of flammable liquids must be stored inapproved safety cans and flammable storage cabinets.

Flammable liquids that are not in current use should be stored inapproved flammable storage cabinets. Limited quantities of in-use flammable liquids (pint container or less) may be stored innon-breakable plastic bottles on lab bench shelving. Use achemical hood when dispensing flammable liquids. For moreinformation about storing flammable materials, contact MahdiFahim at 513-1282 [email protected] links:http://www.ncsu.edu/ehs/www99/right/handsMan/lab/flam.html

http://www.ncsu.edu/ehs/www99/right/handsMan/FlammableandToxicChemicalsDispensingSafety.pdf

.

CFR 1910.106Flammable liquids

CFR 1910.1200Hazardcommunication

NFPA 45

Be aware andcomply.

59. Chemicals should not be stored on the floor.

Floor storage of chemicals, including waste should be avoided.For processes with continuous liquid waste effluent, emphasismust be placed on keeping waste containers away from labdoors and exit pathways and the use of secondary containment(tray under container). Secondary containment trays provide aneffective barrier in the event of a spill or leak.

NFPA Life SafetyCode 101


Be aware andcomply.

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60. Chemicals that require refrigeration must be stored innon-sparking chemical storage refrigerators.

Standard residential refrigerators and walk-in cold rooms are notappropriate for storing flammable chemicals. However, it isneither cost effective nor necessary to purchase an explosion-proof refrigerator unless it will be used in an explosion-proofarea. A flammable liquids storage refrigerator will suffice.


Be aware andcomply.

61. All refrigerators and freezers used to store samples orchemicals should be labeled with a “No Food Storage” sign.

All lab refrigerators should be marked “No Food Storage” as areminder about the prohibition of storage and use of food in achemical work area.


Be aware andcomply.

62. Hazardous chemicals that are packaged in glasscontainers must be transported in bottle carriers.

Bottle carriers are useful for preventing spillage and breakage ofcontainers in transport through a doorway or other obstructedarea. Rubber or plastic containers with handles are preferred.You may also transport these containers in their original packingmaterial.


AmericanChemical Society(ACS)

NC State Policy

Be aware andcomply.

63. Store hazardous liquid chemicals below eye level.

Hazardous liquids should be stored below eye level for ease ofhandling, spill prevention and to minimize the risk of leakingchemical contact with the eyes.


Maintainappropriatestoragepractices.

64. Maintain an ongoing inventory of hazardous chemicals(through your Safety Plans).

It is important to maintain a current inventory of all chemicalspresent in the work area. These listings are referenced byemergency response organizations during incidents and alsoserve as a record of materials used in the lab. Chemicalinventories require an annual update. Also, updates arenecessary whenever a new highly hazardous chemical isordered (Target chemicals), hazardous gases are purchased forthe first time, and a major change in volume of purchasedhazardous material.



40 CFR 355 et alEmergencyPlanning andCommunity Right-to-Know

Maintain acurrentinventory inyour safetyplan.

Areas notcovered by asafety planmust alsomaintain acurrentinventory.

H. WASTE DISPOSAL65. Arrange for disposal of chemical and all other wastes orunwanted products through the EH & S.

With few exceptions, chemical and radioactive wastes must bedisposed of through EH&S’s hazardous waste program. Subjectwastes include chemicals, contaminated debris, and hazardousarticles such as fluorescent tubes and rechargeable batteries.The program appears at www.ncsu.edu/ehs/waste.htmTo register as a waste generator and file waste forms, follow the“Waste Submission Form” link on the waste program site.For additional information, contact Rob Pecarina at 515-6863 [email protected]

NC State PolicyNC Session Law

2010-180 – no lampsto landfills

Be aware andcomply.

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66. Wastes must be stored in compatible containers.

Waste containers must be free of damage and leak resistant,able to be closed securely (e.g., no beakers, flasks, corks, orrubber stoppers), constructed of an appropriate/compatiblematerial for the product collected (e.g., no glass containers forhydrofluoric acid), not overfilled (leave at least 10% free spacefor expansion of liquids), kept free of exterior contamination, andkept closed except when adding or removing material.Containers should be capped and sealed for storage ortransport. Hazardous chemical waste shall be stored the sameway that original containers are to be kept (e.g. flammable wasteneeds stored inside a flammable storage cabinet) For additionalinformation, contact Rob Pecarina at 515-6863 [email protected]

29 CFR1910.1200 Hazardcommunication

29 CFR1910.1450Occupationalexposure tohazardouschemicals inlaboratories

EPA 40 CFR 262Subpart C

Be aware andcomply.

67. Containment trays must be present in areas wherewaste containers are filled.

Areas where wastes are placed in containers, or wastecontainers are stored, must have secondary containment.Suitable containment for less than 4-liter quantities is a shallowtray. For quantities up to 5 gallons (20 liters), a tray at least 1.5inches deep may be suitable. Larger containers in laboratorysettings (10-30-gallon drums) require secondary containmentequivalent to about 10% of the drum’s capacity. Containers inshops or other non-laboratory settings require 100% capacity ofthe largest container or 10% capacity of all containers, whicheveris greater. For additional information, contact Rob Pecarina at515-6863 or [email protected]



Be aware andcomply.

68. Accumulation of chemical wastes must be minimizedand limited to the laboratory or work area.

Filled waste containers should be promptly reported for disposalby filing on-line waste forms. The waste holding area must belimited to the work area where the material is used or anadjacent room under the control of the Principal Investigatorresponsible for the waste. With few exceptions, wasteaccumulation is limited to 55 gallons total for the area. Wastecollections are conducted weekly to assist labs and shops inminimizing waste inventories. For additional information, contactRob Pecarina at 515-6863 or [email protected]


EPA 40 CFR 262Subpart C

Monitor wasteaccumulationthroughout theyear.

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I. Compressed Gases69. All compressed gas cylinders must be ordered throughMaterials Support (key for communication of cylinder safetyrequirements, cylinder inventory, and safe deliveryprocedures).

All compressed gas orders must be placed with MaterialsSupport. Materials Support helps coordinate delivery throughsuppliers familiar with University requirements for delivery,receipt, and tracking. This also permits the cylinder to be placedon the University inventory (helps to reduce your chances ofpaying rental charges for forgotten cylinders), allows for properreview of key safety controls for hazardous gases, and allows forleak testing of high hazard gases at the EHSC prior to delivery.Forms for purchasing gas cylinders are located athttp://www.fis.ncsu.edu/materialsmgmt/MaterialsSupport/Gas_CylinderMainPage.html Contact Harold Morton at 513-1422 oremail [email protected]

CFR1910.101Compressed gas

CFR1910subpart M

Place orderswith CentralStores.MaterialsSupport

70. All persons using hazardous gases should be familiarwith the requirements of the Compressed Gas Safetysection of the Health and Safety Manual.

Compressed gas users should be aware that extensiveinformation on this subject is available athttp://www.ncsu.edu/ehs/www99/right/handsMan/compgas/compgas.htmlContact Harold Morton at 513-1422 or [email protected]


CFR1910subpart M



71. All hazardous gas cylinders must be leak- checked atinstallation and again upon removal from service.

Always leak check hazardous gases, as a minimum, duringinstallation and before removing the cylinder from your workarea. Additional leak testing procedures are required for highhazard gases (based on gas type, building location, etc) and arecommunicated when gases are ordered through MaterialsSupport. For assistance contact Harold Morton at 513-1422 oremail [email protected]


CFR1910subpart M

Followappropriateprocedures.

72. Gas cylinders must be secured in stands or with chainsor straps and capped when not in use.

Cylinders must be secured at all times with proper securingdevices such as straps and clamps. The screw on cylinder capsmust be in place at all times when a regulator is not connected toprovide mechanical protection. Regulators must be removedand cylinder caps replaced prior to movement of compressedgas cylinders. (The torque on the valve assembly created by acylinder falling and landing on the regulator assembly creates anincreased risk of violent cylinder leakage). For assistancecontact Harold Morton at 513-1422 or [email protected]


CFR1910subpart M

Maintain safestoragepractices.

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73. Use flow-limiting orifices on flammable, toxic, andcorrosive gases.

Flow limiting orifices are devices that are inserted into gascylinder valves that dramatically limit the maximum rate ofescape from the cylinder while still providing adequate flow forthe process or experiment. These orifices are required forflammable, pyrophoric, toxic, and corrosive gases and come invarious sizes. These devices are requested to be placed incylinder valves at the time the gas is ordered through MaterialsSupport.http://www7.acs.ncsu.edu/materialsmgmt/FileWriter/default.htmThese are not required for acetylene, or for use with gases inwelding, burning, or brazing. For assistance contact HaroldMorton at 513-1422 or email [email protected]


CFR1910subpart M

Order orificeand cylindersthrough CentralStores.

74. Use pneumatic shutoff valves where necessary.

Pneumatic shutoff valves are spring-loaded, air-operated valveswhich close when electrical power is lost. They are also used toautomatically shut gas flow when exhaust ventilation is lost andcan shut off gases remotely in the event of emergency. Thesevalves are required to be used where highly toxic, toxic, corrosive,or pyrophoric gases are in use. They are not required for use onnon-toxic, flammable gases used with analytical equipment if a flowrestrictor is in place. They are not required for welding, burning, orbrazing. . For assistance or review of your gas installation contactHarold Morton at 513-1422 or email [email protected]


CFR1910subpart M

Order shutoffvalves ifnecessary.

75. Transferring products from one gas cylinder to anotheris prohibited.

Please contact EH&S for further information if you feel the need forcylinder to cylinder transfer so that other options can be explored. .For assistance contact Harold Morton at 513-1422 or [email protected]

Not illegal, butthe EH & S requiresprior approval

Be aware andcomply.

J. Safety Showers and Eyewashes76. Safety showers and eyewash stations are requiredwherever hazardous chemicals, specifically corrosivechemicals or gases are used They shall be installed inaccessible locations that require no more than 10 secondsto reach.

Areas where corrosive and other hazardous to eye/skinchemicals are used need to have ready access to ANSI Z358.1-approved type eyewashes and safety showers. . An eyewash orsafety shower should be located within a maximum ten-secondtravel distance of the chemical use area. Access to an eyewashshould not require passage through a door. . Access to asafety shower and eyewash shall not be obstructed. SpecificOSHA regulations (such as the formaldehyde standard) alsorequire eyewash stations immediately adjacent to the hazard.For more information contact Mahdi Fahim at 513-1282 [email protected] links:http://www.ncsu.edu/ehs/www99/right/handsMan/factsheet/Eyewash%20fact_1.pdf

http://www.ncsu.edu/ehs/www99/right/handsMan/factsheet/Safety_Shower_fact_1.pdf

CFR1910.151Medical Servicesand First Aid

NC State policybased on ANSI,Z358.1

Trainingincorporated intoCFR1910.1200 andCFR1910.1450

EPA WPS (w/in.25 mile)

Be aware andcomply.

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77. Document weekly eyewash tests.

Eyewash stations, including those installed within hallways, mustbe testedat least weekly by someone in the work area (allowwater to flow until it is clear and ensure proper/sufficient flowfrom the eyewash heads). This testing should be documented onan eyewash test tag or form attached to the eyewash as a visiblereminder for retesting. A log of eyewash testing is alsoacceptable. The test log must include the date the eyewash wastested and the initials of the person who performed the test.


Be aware andcomply.

78. Safety showers must be tested every 6-12 months byFacilities Operations. A tag should be attached to each safetyshower indicating the most recent test date. FacilitiesOperations is responsible for periodic testing of safetyshowers.


NC State policybased on ANSI,Z358.1

Be aware andcomply.

K. Radiation Producing Equipment and Radioactive Materials79. The Radiation Safety Committee and Radiation Safetymust approve all uses of radiation producing devices andradioactive materials.

Each proposed use of radiation must be described in a protocolthat must be reviewed and approved by the Radiation SafetyCommittee and the Radiation Safety Officer (or his/her designee)http://www.ncsu.edu/ehs/radsafety.htm. For more informationcontact Amy Orders at 515-5208 or [email protected].

15A NCAC NorthCarolinaRegulations forProtection againstRadiation

NC StateRadiation SafetyManual

NC StateRadioactivematerials license

Obtain approvalprior tobeginning work.

Completecertificationprocess beforedisposing ofmaterial.

80. All new employees, graduate students, and other labstaff must attend the appropriate training classes in order touse radioisotopes or radiation producing devices.

All persons handling radioactive material, sources of ionizingradiation, or radiation producing devices are responsible forcompleting a worker registration form and for successfullycompleting applicable training courses, including refreshertraining. For more information:http://www.ncsu.edu/ehs/radiation/training.htm For moreinformation contact Amy Orders at 515-5208 [email protected].




Initial training,then trainingevery secondyear.

81. All radioisotope inventories must be kept current

Each Principle Investigator is responsible for maintaining his/herown radioisotope inventory.http://www.ncsu.edu/ehs/radiation/forms/Rad_%20Safe_Manual_2005.pdf see Receipt, Inventory, Transfer section. For moreinformation contact Amy Orders at 515-5208 [email protected].




Reviewedduring quarterlylab inspection.

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82. All radiation producing devices and general licenseddevices must have safety postings and labels from theRadiation Safety Division.

All radiation producing equipment and general licensed devicesmust contain a label from the Radiation Safety Division. This isto assure this equipment is part of the radiation safety inventory,thereby helping assure the equipment receives the requiredperiodic inspections. For more information contact Amy Ordersat 515-5208 or [email protected].




Inspect devicesfor appropriatelabels, signsand notices.

83. Radiation dosimetry badges must be worn routinely.

If a radiation dosimetry badge has been issued to measureradiation exposure to particular radioactive materials or x-raydevices, these badges must be worn any time thesematerials/devices are used. For more information contact AmyOrders at 515-5208 or [email protected].




Be aware andcomply.

84. Lab surveys must be conducted monthly during usageof RAM.

If radioactive materials are used, the user must conduct amonthly contamination survey. The survey must be conductedone time in each calendar month. For more information contactAmy Orders at 515-5208 or [email protected].




Conductmonthly survey.

85. Work area(s) where radioactive materials are used mustbe clearly identified and labeled with signage and labelingtape.

Signs, labels, and notices are required in areas whereradioactive materials are used or stored or where radiation-producing equipment is located. Various types of signs, labels,and notices are required based on conditions. For moreinformation contact Amy Orders at 515-5208 [email protected].




Inspect workarea forappropriatelabels, signsand notices.

L. Biological Hazards86. All workers exposed to human blood, body fluids, andother potentially infectious material (including human celllines) must work under the requirements set forth by theirExposure Control Plan for Bloodborne Pathogens.

A model Exposure Control Plan for NC State is athttp://www.ncsu.edu/ncsu/ehs/www99/left/bioSafe/BBP.htm

For more information contact Darren Treml at 515-6858 [email protected]

OSHABloodbornePathogen Standard

CDC UniversalPrecautions

NC State Policy

AnnuallyupdateExposureControlPlanAnnualtrainingHep Bvaccination.

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87. Investigators must obtain approval from the InstitutionalBiosafety Committee (IBC) of the following biologicalmaterials prior to the procurement of the materialsnecessary to initiate the project:

recombinant DNA in organisms;creation of transgenic plants or animals;human and other primate-derived substances (blood,

body fluids, cell lines or tissues);organisms and viruses infectious to humans, animals or

plants (e.g. parasites, viruses, bacteria, fungi, prions,rickettsia);

biologically active agents (i.e. toxins, allergens, venoms)that may cause disease in other living organisms orcause significant impact to the environment orcommunity.

The registration form is available at:http://www.ncsu.edu/ncsu/ehs/biosafety.htm


CDC Biosafety inMicrobiological andBiomedicalLaboratories

NIH Guidelinesfor rDNA

Select AgentRegulations

USDA/APHISpermits

ArthropodContainmentGuidelines

OSHA BBPStandard

NC BiologicalAgents RegistryLaw

IBC

Submit theBiological UseAuthorizationform to theUniversityBiosafetyOfficer

88. For all work at Biosafety Level 2 and above, the BSL-2checklist is completed and a biosafety manual is adopted.

The university Biosafety Manual is available athttp://www.ncsu.edu/ncsu/ehs/www99/left/bioSafe/index.pdf .The BSL-2 checklist is available athttp://www.ncsu.edu/ncsu/ehs/www99/left/bioSafe/forms/bsl2_checklist.doc


CDC Biosafety inMicrobiological andBiomedicalLaboratories

NIH Guidelinesfor rDNA

InstitutionalBiosafetyCommittee

Complete thechecklist.Provide foravailability ofLab BiosafetyManual to allworkers.

89. All work conducted in conjunction with lab animalsmust be pre-approved by IACUC.

All work with animals must have prior approval by theInstitutional Animal Care and Use Committee (IACUC)before the experiment begins. For more information go tohttp://www.ncsu.edu/iacuc/forms.html.

For more information contact Judy Schledorn at 515-7507 [email protected]

IACUCAnimal Welfare

Act

Contact IACUC.

90. All work conducted using human subjects must be pre-approved by the Institutional Review Board (IRB) forresearch involving human subjects.

Any research involving human subjects must be reviewed andapproved by the Institutional Review Board (IRB). See the IRBwebsite at http://www.ncsu.edu/sparcs/IRB/

CFR Protectionof Human Subjects

IRB

Contact IRB.

91. All international shipments must be reviewed todetermine the need for an Export License.

Complete the online Export License Determination request thatmay be found at http://www.ncsu.edu/sparcs/export/index.html.

Department ofCommerce’sBureau of Industryand Security

NC State Policy

ContactSPARCS

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92. All biological safety cabinets must be inspectedannually.

An inspection sticker is placed on each Biological safety cabinetat the time it is inspected that indicates the date the unit wasinspected. Cabinets that are past due for inspection (more than12 months) or that lack an inspection sticker entirely should bebrought to the attention of EH & S:


Additional information is available at:

M. Laser Hazards93. All Class 3 and 4 laser applications must be reviewed byEH & S.

The University laser safety officer and the laser owner mustjointly review all Class 3b and 4 laser operations. This reviewhelps assure that laser safety controls and procedures areadequate for the operation and are consistent with establishedlaser safety standards. Check the manufacturers sticker todetermine the hazard class for lasers whose rating is unsure.Contact Ken Kretchman 515-6860 [email protected] Ifyou are not sure if the laser has been reviewed in its presentlocation.http://www.ncsu.edu/ehs/www99/right/handsMan/lasers/laser.html

ANSI Z136.1 Be aware andcomply.

94. Lab personnel and visitors must be provided theappropriate eye protection for the wavelength(s) present.

Proper laser eye protection (in good condition) is required forClass 3b and 4 lasers (and maybe be required for some class 3Rlasers if the beam is concentrated through viewing optics). Thiseye protection should be available for donning prior to enteringthe potential hazard area of the laser operation. Special careneeds to be taken where multiple wavelengths are encountered.Contact Ken Kretchman 515-6860 [email protected]

ANSI Z136.1 Be aware andcomply.

95. All laser users and all other who may be in an area thatcontains a laser must attend the appropriate level of lasersafety training.

Persons who work with or around class 3b or 4 lasers requirelaser safety training. The word “around” is intended to includepersons who routinely work in the same space as the laser andneed to understand work practices, the use of protectiveequipment or other procedures to avoid injury. Review thetraining section of the EH&S home page or contact KenKretchman 515-6860 [email protected] If training isneeded. Supervisors of laser users should review their internallaser safety procedures (should be part of their safety plan) withall new employees prior to their starting work.

ANSI Z136.1 Initial andannual training.

Covered insafety plan.

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96. All Class 3b and 4 lasers must be labeled with a 3 digitinventory number assigned by the EH & S.

All Class 3b and 4 lasers must have an inventory sticker fromEH&S on the laser. This sticker has a three-digit number andinstructions to contact the laser safety officer if the laser isrelocated, ownership transferred, or is to be discarded. Pleasecontact Ken Kretchman at 515-6860 [email protected] you have a laser that does not have an inventory sticker. Thisinformation is critical for keeping track of laser locations, owners,and training.

ANSI Z136.1 Request aninventorynumber if thelaser in yourarea is notlabeled, andpart of the NCState laserinventory.

N. SECURITY OF HAZARDOUS MATERIALS97. Hazardous materials must be placed into a secured areaimmediately after receipt.

For additional information, please contact Todd Becker at 515-2895 or [email protected]

NC StateHazardousMaterialsCommitteeRecommendation

NC StateHazardousMaterialsTransportationSecurity Plan

Do not allowchemicals /biologicals to sitin an unsecuredarea, eventemporarily.

98. Access to labs is controlled.

Lab doors are locked when unattended. For additionalinformation, please contact Todd Becker at 515-2895 [email protected]


CDC / NIH –Biosafety inMicrobiological andBiomedicalLaboratories

NC StateHazardousMaterialsTransportationSecurity Plan

Lock Lab doors.

99. Access to high hazard materials inside labs iscontrolled.

See guidelines athttp://www.ncsu.edu/ncsu/ehs/www99/right/handsMan/worker/lab_security.htm

For additional information, please contact Ken Kretchman at515-6860 or [email protected]

NC StateHazardousMaterials andRadiation SafetyCommitteesRecommendation



American PatriotAct

Store poisons/select agents/radioactivematerials underlock within lab.

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100. Personnel authorized for entry into areas where highhazard chemicals/biologicals are stored are identified withbadges.

See guidelines athttp://www2.ncsu.edu/ncsu/ehs/www99/right/handsMan/worker/lab_security.htm

For additional information, please contact Ken Kretchman at515-6860 or [email protected]



Wear IDBadges.

101. Use inventory control procedures for highly hazardousand radioactive materials.

For additional information contact either Ken Kretchman at 515-6860 or [email protected];

or

Amy Orders at 515-5208 or [email protected].



NC StateRadiation SafetyManual andUniversity Licenses

Reconcileinventory forboth receipt anddisposal ofhighlyhazardousmaterials.

O. PESTICIDE SAFETY102. Faculty and staff who supervise employees and studentswho work with agricultural pesticides must comply with theWorker Protection Standard.

For an overview of who is covered by the Worker ProtectionStandard, visit the US EPA linkhttp://www.epa.gov/agriculture/epa-735-b-05-002_frontwho.pdf.A quick reference guide to the WPS can be found athttp://www.epa.gov/agriculture/epa-735-b-05-002_unit1.pdf. Ifyou have additional questions about your specific activities,contact John Dalley, Structural Pest Control and PesticidesDivision, NCDA&CS at [email protected] or call 919-733-6100 ext. 297.

40 CFR part 170(incorporated inNC generalstatutes assubchapter 9LPesticide section

http://reports.oah.state.nc.us/ncac/title%2002%20-%20agriculture%20and%20consumer%20services/chapter%2009%20-%20food%20and%20drug%20protection/subchapter%20l/02%20ncac%2009l%20.1805.html

Be aware andcomply

103. Faculty, staff and students who work in structural pestcontrol must comply with the Structural Pest control Law ofNorth Carolina.

Individuals who apply pesticides under structural pest control (orsupervising individuals who apply them) should be non-commercial certified applicators in at least the phase specific totheir work. For information about certification and licensing tocontrol structural pests, contact Mike Waldvogel at 919-515-8881or [email protected].

NC Administrativecode Title 2chapter 34

http://reports.oah.state.nc.us/ncac.asp?folderName=\Title%2002%20-%20Agriculture%20and%20Consumer%20Services\Chapter%2034%20-%20Structural%20Pest%20Control

Be aware andcomply

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104. Employees who use agricultural pesticides must maintaina valid public operator’s pesticide license.

Faculty, staff and students in the College of Agriculture and LifeSciences (CALS) who apply pesticides or who supervise staffand students who apply pesticides must have a valid NC publicpesticide applicator license. For more information contactWayne Buhler at [email protected].

Policy onReceiving,Storing,Transporting,Using (Testing),Disposal, andCollectingPesticidesby CountyAgriculturalExtension Agentsin North Carolina

http://intra.ces.ncsu.edu//DeskRef/handbook/eah-522.htm

Be aware andcomply

105. Employees must be trained before handling or usingexperimental pesticides.

Experimental pesticides are hazardous materials and thereforeall new and transfer employees must be trained on the hazardsof these chemicals by their supervisor during site specific hazardcommunication training.



Initial, general,hazardcommunicationtraining isprovided by EH& S.Labs with asafety plan,mustprovide initialand annualarea-specifictraining.Employeesexposed tochemicals butare not coveredby a safety planmust receiveinitial hazardcommunicationtraining

106. Pesticide labels must meet minimum standards

Pesticide containers must clearly show the following information:(1) Common chemical name;(2) Percentage of each active ingredient;(3) EPA registration number;(4) Signal word;(5) Use classification (restricted use or general use).

02 NCAC 09L.1902

http://reports.oah.state.nc.us/ncac/title%2002%20-%20agriculture%20and%20consumer%20services/chapter%2009%20-%20food%20and%20drug%20protection/subchapter%20l/02%20ncac%2009l%20.1902.html

Be aware andcomply

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P. Chemical Security

107. The Department of Homeland Security (DHS) hasissued Chemical Facility Anti-Terrorism Standards for anyfacility that manufactures, uses, stores, or distributesdesignated chemicals above a specified quantity.

All laboratory and non-laboratory facilities shall report (in theirsafety plans) the total quantity of the designated chemicals, listedby DHS. Any major change in the quantity of these chemicals(increase or decrease) or a new start up shall be reported to EH&Swithin 30 days.

For a complete list of these chemicals please see:http://www.dhs.gov/xprevprot/programs/gc_1185909570187.shtm

For more information contact Amy Orders at 515-5208 [email protected].

6 CFR part 27http://www.dhs.gov/xlibrary/assets/chemsec_appendixa-chemicalofinterestlist.pdf

Be aware andcomply

Q. Controlled Substances

108. All controlled substance users require registering withthe NC department of Health and Human services, drugcontrol unit (NC-DCU) and then registering with the USDepartment of Justice, Drug Enforcement Administration(DEA).

All employees who are allowed to work in an area where access tocontrolled substances clearly exists require filling out an employeescreening form (filled out and kept in their departments).

For more information regarding controlled substances scheduleand applicable regulations please see NC State UniversityControlled Substances Program:

http://www.ncsu.edu/ehs/www99/right/handsMan/Controlled_substances.pdf

21 CFR 1300-1308,

21 CFR 1301.90and NC Controlled

Substance Act,G.S. 90-101through 90-

109. Controlled substance registrants must fill-out NCSUNotification of Controlled Substance Registration Form(see NCSU controlled substances Program, appendix 4) andsubmit the form to EH&S (prior to registration and uponregistration renewal.

Contact your department and EH&S if you find controlledsubstances left behind from previous researches.For more information contact Mahdi Fahim:[email protected] or Rob Pecarina:[email protected]

NCSU ControlledSubstancesProgram:

http://www.ncsu.edu/ehs/www99/right/handsMan/Controlled_substances.pdf

R. Engineered Nanomaterial

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110. All employees working with engineered nanomaterial arerequired to obtain basic hazard awareness training and followspecific Standard Operating Procedures (SOPs).

Review NCSUSafetyOrientationChecklist

http://www.ncsu.edu/ehs/nano/checklist.htm

S. Procurement of Hazardous Materials

111. All hazardous materials shall be ordered through theUniversity MarketPlace electronic procurement system

All hazardous materials, including chemicals, compressed gasescryogenic liquids, biological agents, and radioactive material shallbe ordered through the University MarketPlace electronicprocurement system. If hazardous materials are not availablethrough Marketplace, a purchase order shall be completed for thepurchase. This requirement is necessary to achieve compliancewith federal, state, and local regulations and to better assurefaculty, staff, and student safety.

Several Federaland stateregulations

http://www.ncsu.edu/policies/campus_environ/health_safety_welfare/REG04.20.9.php

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NC State University Supervisor’s Safety Self Assessment Checklist

List of Acronyms

§ North Carolina General Assembly StatutesAALAC Association for Assessment and Accreditation of Laboratory Animal CareACS American Chemical SocietyCDC Centers for Disease ControlCFR Code of Federal RegulationsDNA Deoxyribonucleic AcidDOI North Carolina Department of AgricultureEH & SC Environmental Health and Safety CenterEPA Exempt from the State of North Carolina Personnel ActEPA Environmental Protection AgencyHRF Health Recommendation FormHSM Health Safety ManualIACUC Institutional Animal Care and Use CommitteeIBC Institutional Biosafety CommitteeIRB Institutional Review Board (for human subjects research)MIT Massachusetts Institute of TechnologyMSDS Material Safety Data SheetNC Star North Carolina Department of Labor ProgramNFPA National fire Protection AssociationNIH National Institute of HealthOSHA Occupational Safety and Health AdministrationPPE Personal Protective Equipmentr-DNA Recombinant Deoxyribonucleic AcidSPA Covered by the State (of North Carolina) Personnel Act

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NC State University Safety Self Assessment Checklist

LIST OF REGULATORY SITES

1. United States Environmental Protection Agency

http://www.epa.gov/lawsregs/

2. Federal Occupational Safety and Health Administration - Regulations

http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0

3. NC State University Safety and Health Manual

http://www.ncsu.edu/ehs/healthsafety_man.htm

4. North Carolina General Statutes

http://www.ncleg.net/Statutes/toc-1.html

5. NC General Statutes CHAPTER 95. Department of Labor and Labor Regulations.

http://www.ncleg.net/statutes/statutes%5Fin%5Fhtml/chp0950.html

6. NC State Biosafety Manual

http://www.ncsu.edu/ncsu/ehs/www99/left/bioSafe/index.pdf (left column)

7. NC State Radiation Safety

http://www.ncsu.edu/ehs/radiation/forms/Rad_ Safe_Manual_2005.pdf (left column)

additional, useful links

8. Center for Disease Control (CDC):http://www.cdc.gov

9. National Institute for Occupational Safety and Health (NIOSH)http://www.cdc.gov/NIOSH/

10. Laboratory safety informationhttp://www2.umdnj.edu/eohssweb/aiha/administrative/design.htm

11. Glove protection and selectionhttp://www.ncsu.edu/ehs/www99/right/handsMan/worker/ppe/index.html

nc state university supervisor’s safety self assessment checklist · 2013-05-16 · version 7...

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