navigating the wvde teachiep online iep

Navigating the WVDE TeachIEP Online IEP

Presented by Michael Knighton

November 12, 2013A recorded version of this presentation will be posted to

http://wvde.wv.us/osp/sebta.html

There are a variety of ways that an authorized user can access the TeachIEP Online IEP program. This examples shows how to locate the link within the WVDE website.

Locate site via WVDE

Search for teachiep

This is another example of how to locate the Online IEP program by typing the term “teachiep” into a search engine.

Locate site via Search

All of the links point to the homepage of the TeachIEP site. Choose “Online IEP” from the listing on the left to go to the the login screen.

TeachIEP home screen

Login Blank

Login Screen

Login With password

T955512129

The user will type in their WVEIS ID and password which has been

supplied by RESA

Login – Continue and Change Password

T955512129

User is given the opportunity to change password during login

Authorized ListStudent Search

IEP SnapshotStudent InformationESY DeterminationIEP Considerations

+ Assessment Results+ IEP Transition Planning+ Present Levels

Standard Type+ Goal Areas+ IEP Services+ IEP Testing+ IEP Placement

Prior Written NoticeAmendments

+ Finalize Process+ IEP Printing+ Mastery/Progress+ Utilities+ Resources

Logout

System Availability

After logging in, a yellow box will appear which is a reminder to the user of the times in which the system is operational







Logout

Main Menu – Navigational Starting Point

This presentation is designed to allow the user to simulate the navigational features of the Online IEP by using the hyperlinks located in the menu section at the left of the screen.

All student names used in the presentation are fictitious .

It is suggested that the user begin by clicking on the first item called “Student Search” to get a sense of the logical flow of the IEP process but feel free to jump to any section that you would like to explore.

Student Search







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Student Search allows the user to locate a student by either typing in the WVEIS ID # or the Last Name

Click to see demonstration

Student Search Student #







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390012345

390012345 ADAMS, HAROLD GRADE 9

Typing in the student number will find that student’s record.

Continue

Student Search Student Name







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SMITH

399839121 SMITH, JOHN GRADE 4 390172934 SMITH, LARRY GRADE 3397483939 SMITH, MARGARET GRADE 5397874563 SMITH, STEVEN GRADE 3

Typing in the last name will find ALL student recordson the user’s authorized list that share that same last name.

Authorized List Caseload







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390012345 ADAMS, HAROLD GRADE 9 390654232 BAILEY, LARRY GRADE 3397543201 HENRY, MARY GRADE 533044278 KOWE, ALEX GRADE 3390012345 LOWMAN, SALLY GRADE 6390854844 SMITH, JANE GRADE PRE-K

Authorized List displays a list of all students assigned to the user in alphabetical order by last name.Click on any of the three blue hyperlinks shown above to see examples of how IEPs are displayed by status of completion.

J.S. - NEW







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This is an example of what a student record would look like if the student had never had an IEP created using the Online IEP program. Clicking on Draft IEP would begin that process.

390854844 SMITH, JANE GRADE E5

Click here to return to authorized list or use the main menu to navigate to another section of the IEP

H. A. - PENDING







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390012345 ADAMS, HAROLD GRADE 9

The most recent IEP is displayed at the top of the listing.If the IEP is shown in blue text, that would indicate that the IEP is currently in pending status which means that any section can be edited.


A.B. FINALIAZED







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If Draft IEP is shown in red text, that would indicate that the user could begin to draft a new IEP.The data from the most recent finalized IEP (those which are displayed in black letters) will be rolled over into the new IEP that is created and can be updated.Also notice that at the far right you see the word Amend.Choosing Amend will create and exact duplicate of the IEP.To learn more about the amendment process, click on the word Amendments in the main menu.


IEP Snapshot







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The Snapshot of the IEP displays a summary of some of the key information contained in the IEP. It is not a part of the IEP itself.

Student Information







Logout The top part of the Student Information Page will be filled in automatically by the program. The bottom section requires the user to include date of meeting and meeting type before the IEP can be created.

ESY Determination







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If yes, then the following displays

If yes, then the following displays

IEP Considerations







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Click here to see what happens if “Yes” is chosen with the 8 considerations

IEP Considerations







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Assessment Results



+ Assessment Results

+ IEP Transition Planning+ Present Levels




Logout

WESTEST/APTAAdditional Assessments

There are currently two items listed under Assessment Results.• WESTEST/APTA statewide testing results

downloaded from WVEIS• Additional Assessments which the user reports.

WESTEST /APTA








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This information is directly fed to the Online IEP from WVEIS and matches the statewide General Assessment and Alternate Assessment score reports. Clicking on the subject area tabs will display that area’s scores.

Additional Assessments








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IEP Transition Planning



+ Assessment Results+ IEP Transition Planning

+ Present LevelsStandard Type

+ Goal Areas+ IEP Services+ IEP Testing+ IEP Placement



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ConsiderationsEducational ProgramActivities/Linkages

Transition Planning has been segmented into three sections. Each of the three are interdependent and must be addressed as a whole. The separation of these sections is, in part, to make navigation easier but also to assist teachers in addressing all components in a compliant manner.

IEP Transition Considerations








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IEP Transition Educational Program








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IEP Transition Activities/Linkages








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Present Levels






+ Finalize Process+ IEP Printing+ Mastery/Progress

General InfoELAMathematicsAdditional ContentBehaviorFunctional SkillsAccess Skills

The items that appear below the Present Levels menu item are the various areas for which you can draft present levels of academic and functional performance statements. There are seven possible choices. Goals must be developed for any area addressed with the exception of General Information.

General Info PL








ELA Present PL








Mathematics PL








Additional Content PL








Behavior PL








Functional Skills PL








Access Skills PL








Standard Type







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Click here to see what happens if you choose NxGECE

Standard Type with 3 questions







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oYes oNooYes oNo

oYes oNo

Goal Areas




Standard Type+ Goal Areas

+ IEP Services+ IEP Testing+ IEP Placement



ELAMathematicsAdditional ContentBehaviorFunctional SkillsAccess Skills

Measurable academic and functional annual goals must be related to the needs described in the present levels of academic achievement and performance statements. Specifically, annual goals must be written to:

1. Include a measurable statement that describes what a student is reasonably expected to accomplish from the special education program within the time period covered by the IEP, generally one year.2. Enable the student to be involved in and make progress in the general education curriculum and to meet other educational needs that result from the disability or giftedness.3. Include the timeframe, condition, behavior and the evaluation procedure with performance criteria.

For students taking Alternate Assessment on alternate academic achievement standards, each goal must have at least two objectives.Objectives must include a statement of how far the student is expected to progress toward the annual goal and by what date.

For purposes of determining the need for extended school year services, for each student with a disability, the IEP Team must identify at least one critical skill area that is needed for the student to maintain levels of performance. A critical skill is denoted by marking an annual goal or short term objective with an asterisk.

ELA Goals









The user is guided through the goal development process by segmenting the construction of the goal into its four component parts.

Click here to see how goal is displayed as a narrative

ELA Goal narrative









Math Goals









Additional Content Goals









The user is guided through the goal development process by segmenting the construction of the goal into its four component parts. The four parts are used to form a narrative which is what prints out in the IEP. Click on Mathematics in the Goals area to see an example.

Behavior Goals










Functional Skills Goals










Access Skills Goals










IEP ServicesLogout




Standard Type+ Goal Areas+ IEP Services

+ IEP Testing+ IEP Placement



SupplementarySpecial EducationRelated

Each student’s IEP must describe the special education and related services, supplementary aids and services, based on peer-reviewed research to the extent practicable, and program modifications or supports for school personnel that will be provided to the student to enable the student to:• Advance appropriately toward attaining the annual goals;• Be involved in and make progress in the general education

curriculum;• Have an equitable opportunity to participate in extracurricular

and other nonacademic• activities; and• Be educated and participate with other students with and

without disabilities

IEP Supplementary Services









Supplementary aids and services means aids, services, and other supports that are provided in general education classes or other education-related settings to enable students in need of special education services to be educated with students without exceptionalities to the maximum extent appropriate in accordance with LRE requirements. These services must be considered prior to removing a student from the general education classroom.

IEP Special Education Services









Special education services include specially designed instruction to meet the unique needs of the student. Special education services are those necessary to enable the student to achieve the annual goals, make progress in the general education curriculum and participate in extracurricular and other non-academic activities.

IEP Related Services









The term “related services” refers to transportation and such developmental, corrective and other supportive services required to assist an eligible student to benefit from special education as described in the IEP.

IEP Testing




Standard Type+ Goal Areas+ IEP Services+ IEP Testing

+ IEP PlacementPrior Written NoticeAmendments


MeasuresAccommodations

Under this section the user will indicate if the student will take statewide testing under standard conditions or standard conditions w/accommodations; and list any accommodations that are necessary.

IEP Testing - Measures








The Conditions screen requires the user to specify the conditions under which the test will be administered. If Standard conditions with accommodations is selected the specific accommodations will be determined in the next section.

IEP Testing – Accommodations








Click to see moreaccommodations

The black text denotes presentation accommodations. The blue text denotes response accommodations. And, the green text denotes timing accommodations. Select accommodations as determined appropriate for the student.

IEP Testing – Accommodations P28-T09








IEP Placement







Ages 3-5 In RECPAges 3-5 Not In RECP

LRE ConsiderationsAges 6-21

In the IEP Placement section, the user will navigate to one of three areas to choose the appropriate placement option.• Ages 3-5 in RECP• Ages 3-5 NOT in RECP• Ages 6-21

The LRE considerations section must be addressed for all students.

IEP Placement In Early Childhood 3-5









In Early Childhood Programs opens to a page that first requires the user to explain in narrative format the extent of nonparticipation. Next, applicable minutes per week must be entered in sections a and b on the service page.The program performs the calculation then that indicates the appropriate LRE designation.

IEP Placement Not In Early Childhood 3-5









Clicking Not in Early Childhood Programs opens a page that requires the user only to select the LRE designation and to explain in narrative format the extent of nonparticipation.

IEP Placement Ages 6-21









IEP Placement Considerations









The LRE Considerations section requires the user to click each box on the page and then click Save.

Prior Written Notice







Logout The items displayed on this screen are the necessary components of an IEP Prior Written Notice.

Amendments







Logout The user must have first created and finalized an IEP using the Online IEP Program in order to conduct Amendments. The program has been designed to allow only the two most recent IEPs that were finalized to be amended.

Finalize Process






+ Finalize Process

+ IEP Printing+ Mastery/Progress+ Utilities+ Resources

Progress How & WhenAttendees

Finalize IEPCompliance Check

The Finalize Process menu item opens a series of questions in which the user will verify that all required actions have occurred. A Yes answer will allow the user to proceed to the next question. A No answer will halt the forward movement and redirect the user to complete the missing task.

Finalize Process How and When Progress






+ Finalize Process




Finalize Process Attendees






+ Finalize Process




A minimum of three attendees is required. Once the user has entered all attendees, the user will click the button provided to run the compliance check again.

Finalize Process Compliance Check






+ Finalize Process




Finalize IEP






+ Finalize Process




IEP Printing






+ Finalize Process+ IEP Printing

+ Mastery/Progress+ Utilities+ Resources

DraftESY ReportView Archive

IEP Printing allows the user to print a draft of an IEP that is pending, an Extended School Year Report, or any finalized IEP that has been archived in the student’s record.

IEP Printing - Draft








Draft

View Archive

When the Draft item is chosen, a table containing a link to a pdf file of the most recently saved Online draft will open. It will be important on this screen to note the password appearing in the far right box of the table, as this password must be entered on the next screen in order to proceed. Once the password is noted, the user may click on the blue link to open the next window where the password is entered into the text box. The user will then need to type in the appropriate password to verify their access rights. This action will open the draft. To print this document, use the normal steps beginning with the file button in the upper left of the window. Note the options to designate printer and pages as appropriate. As with all printing of pdf documents individual pages can be designated.

ESY Report

IEP Printing – ESY Report








DraftESY ReportView Archive

The ESY Report collects all goal areas that have critical skills which may need to be addressed during Extended School Year. A password is not required to download this report.

IEP Printing - Archive








Draft

View Archive

View archive takes the user to any previously created and finalized IEP’s. The document archive screen looks just like the list screens you have seen in the drafting and finalizing processes. But the document archive lists only the IEP’s that have been finalized for this student.

ESY Report

Mastery Progress







ELAMathematicsAdditional ContentBehaviorFunctional SkillsAccess SkillsProgress Report

To begin documenting Mastery Progress, the user must first choose a student from the student listing and, then, select the last finalized IEP.

To enter progress codes and notes, locate and click Mastery progress on the IEP menu. After Mastery progress has been selected, the user is shown all of the areas of possible goal development.

Click on an area in which the last IEP has goals that need progress monitoring. The user is shown a list of goals for the corresponding category. In the last column an Evaluate button may be selected to begin entering progress codes and notes.

An example has been provided in the English Language Arts area.

Mastery Progress ELA example








* Utilities

Mastery Progress –Evaluate Button








* Utilities

Utilities






+ Finalize Process+ IEP Printing+ Mastery/Progress* Utilities+ Resources+ Logout

Utilities are intended for use by those who have administrative privileges and include the following options:School AdminsAdmin Student SearchDefault MinutesUsersCase ManagerReports

Resources

Resources Include:Additional FormsTransition GuidanceEarly EducationNxGen Standards






+ Finalize Process+ IEP Printing+ Mastery/Progress* Utilities+ Resources+ Logout

Logout

Logout returns the user to the opening screen

Helpdesk and Exit

If the user is experiencing difficulty using the program, they should first seek technical assistance within their home district from an Online IEP Core Team member. However if further technical support is necessary, a form is available which can be submitted to the Online IEP Helpdesk and a follow-up reply will be emailed to the user.

Return to main menu Next screen

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navigating the wvde teachiep online iep

Documents

iep link

iep website

iep homepage

teachiep online iep

west virginia online

password t955512129the

authorized user

teachiep site