nau gear up webinar on the administration of explore stephanie lewis director, program solutions act...
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NAU GEAR UP Webinar on the Administration of EXPLORE
Stephanie LewisStephanie LewisDirector, Program Solutions Director, Program Solutions
ACT West RegionACT West Region
•Welcome and Introductions
•Participation Instructions
•What We Will Cover
•How Questions Will Be Addressed
•Future Viewing
•ACT Resources and Contacts
•Lets Get Started!
EXPLORE Administration Webinar
ACT’s ACT’s
EXPLORE EXPLORE and and reference reference materials materials that will be that will be very helpful very helpful to you during to you during and after the and after the workshop.workshop.
EXPLORE Policies and ProceduresEXPLORE Policies and Procedures
EXPLORE is a standardized test.EXPLORE is a standardized test.
This manual details directions for This manual details directions for administering EXPLORE in a administering EXPLORE in a standardized way which will benefit you standardized way which will benefit you and your students.and your students.
Pre-Test Activities
Testing MaterialsTesting MaterialsYou will receive: You will receive:
Test Supervisor’s Manual (1 per 20 students)Test Supervisor’s Manual (1 per 20 students) ““Why Take EXPLORE?” HandoutsWhy Take EXPLORE?” Handouts
– Available in Spanish Available in Spanish http://www.act.org/explore/downloads.htmlhttp://www.act.org/explore/downloads.html
Instructions for Completing Your Answer FolderInstructions for Completing Your Answer Folder Test Booklets Test Booklets Answer Folders Answer Folders School HeaderSchool Header USPS Postage PrepaidUSPS Postage Prepaid Return Envelopes Return Envelopes
Take the time to read and understand the Take the time to read and understand the
Test Supervisor’s ManualTest Supervisor’s Manual
Additional Testing Additional Testing Considerations and Pre-PlanningConsiderations and Pre-Planning• Arrangements for test administration• Proctors one per room or as needed if you
are testing in more than one room• Bell schedules• Calculators Permitted/Prohibited
(pg. 9 Supervisor’s Manual)(pg. 9 Supervisor’s Manual)
Additional Testing Considerations Additional Testing Considerations and Pre-Planning Cont.and Pre-Planning Cont.
•Pre-ID labelsMust be applied to page 1 of EXPLORE answer folder BEFORE Must be applied to page 1 of EXPLORE answer folder BEFORE the test the test
for students who do not have a Pre-ID label, for students who do not have a Pre-ID label, please have please have them bubble their answer sheets to include all the fields them bubble their answer sheets to include all the fields that the Pre-ID requires.that the Pre-ID requires.
Ensure that Answer folders/test booklets are properly sorted in Ensure that Answer folders/test booklets are properly sorted in advance by class to ensure efficient and accurate distributionadvance by class to ensure efficient and accurate distribution
Ensure students names are on their test booklets as well Ensure students names are on their test booklets as well as their answer sheetsas their answer sheets
•Recommend entering Special Status Codes ( SPED,LEP) on Answer folder when pre-ID Labels are applied (pgs. 40-41 (pgs. 40-41 Test Supervisor’s Manual)Test Supervisor’s Manual)
Review and familiarize yourselves with the steps Review and familiarize yourselves with the steps and instructions for completing the Answer Folderand instructions for completing the Answer Folder
Please ensure that your district/school has orde Pre-ID labels as detailed in the instructions found on the
ACT Pre-ID website: http://www.act.org/education/order/preid/.
For more information regarding ordering of test materials or Pre-ID labels, please contact ACT
Customer Services at: EXPLORE 800/553-6244, ext. 1892 or
All Districts Will Use Pre-ID labels
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Pre-ID Label Pre-ID Label (Barcode) Instructions(Barcode) Instructions
Instructions for Completing Your Answer Folder – Page 3
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Pre-ID Label Instructions for StudentsPre-ID Label Instructions for Students
Instructions for Completing Your Answer Folder – Page 3
Accommodations
Accommodations are determined by the school/district for students that ordinarily use the following to support their learning:
– Large Print
– Braille
– Audiocassette or CD
– Reader’s Script
Pgs.14-18Pgs.14-18
EXPLORE EXPLORE Test Test
Supervisor’s Supervisor’s ManualManual
Testing EnvironmentTesting Environment
Prepare testing room(s); gain support to create quiet Prepare testing room(s); gain support to create quiet hallways in the area where testing will take place.hallways in the area where testing will take place.– Avoid auditoriums and cafeteriasAvoid auditoriums and cafeterias
Testing supervisors and room supervisors must prepare Testing supervisors and room supervisors must prepare properly (read and simulate your test day needs) properly (read and simulate your test day needs)
Proctor – Proctor – optional dependent on # of studentsoptional dependent on # of students Stop watch or interval timerStop watch or interval timer Extra #2 pencils, erasers, and a pencil sharpenerExtra #2 pencils, erasers, and a pencil sharpener Scratch paperScratch paper Account for all testing materialsAccount for all testing materials Provide roster of students assigned to each test roomProvide roster of students assigned to each test room
Preparing StudentsPreparing Students Send home “Send home “Why Take Why Take
EXPLORE?EXPLORE?” ”
Schedule a pre-test session for Schedule a pre-test session for non-cognitivenon-cognitive
Benefits of EXPLOREBenefits of EXPLORE– Career explorationCareer exploration– Planning high school Planning high school
coursescourses– Preparing for collegePreparing for college
Brief career discussionBrief career discussion
Brief explanation about Brief explanation about interest inventoriesinterest inventories
Preparing Students (Continued)Preparing Students (Continued)Review with staff and students the Review with staff and students the
EXPLORE GuidelinesEXPLORE Guidelines
Unauthorized Testing AidsUnauthorized Testing Aids Questions/GuessingQuestions/Guessing Rest PeriodsRest Periods Leaving the Room During TestingLeaving the Room During Testing Announcement of Time RemainingAnnouncement of Time Remaining Electronic DevicesElectronic Devices What Constitutes a “Test What Constitutes a “Test
Irregularity” during testing Irregularity” during testing
Refer to Supervisor’s Manual for Refer to Supervisor’s Manual for additional guidance pgs. 19-22additional guidance pgs. 19-22
Administration ActivitiesAdministration Activities
Day of TestingDay of Testing
What do the Students Need?What do the Students Need? Pencils & ErasersPencils & Erasers Calculators? (Calculators? (pg. 9pg. 9 Supervisor’s Manual) Supervisor’s Manual) Instructions for Completing your Answer FolderInstructions for Completing your Answer Folder Instructions for Completing the Supplemental Instructions for Completing the Supplemental
Questions required by NAU.Questions required by NAU. Answer Folder (with assigned Pre-ID Label)Answer Folder (with assigned Pre-ID Label) Test Booklet (make certain students write their Test Booklet (make certain students write their
full name on the test booklet cover) full name on the test booklet cover)
Instructions and Procedural Instructions and Procedural Testing SequenceTesting Sequence
Student Information SectionStudent Information Section
Pgs. 3-5Pgs. 3-5
Pgs. 23-25Pgs. 23-25
Pg. 30 Pg. 30 Use Option 3 for Pre ID Label usersPg. 33 Pg. 33 Instructions for Academic Tests
Test 1 EnglishEnglishTest 2 MathMathTest 3 ReadingReadingTest 4 ScienceScience
Pgs. 44-46Pgs. 44-46 Disposition of Answer Folders and Test MaterialsPg. 65Pg. 65 Testing Irregularity ReportPg. 63Pg. 63 Room Supervisor Comments
Instructions and Procedural Instructions and Procedural Testing Sequence (cont.)Testing Sequence (cont.)
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Administration of Non-cognitive Information
EXPLORE - Part 1Non-cognitive (45-60 minutes
– must be completed prior to testing)
Student Information Plans and Background Needs Assessment Supplemental Local Items
(NAU Website) UNIACT Interest Inventory
72 Questions
Supervisor’s Manual - Pgs. 24-28
AdministrationEXPLORE Part 1Non-cognitive (45-60 minutes
may be completed prior to the tests)
Student Information Plans and Background Needs Assessment Supplemental Local Items UNIACT Interest Inventory
72 Questions
Pg. 6-7Pg. 6-7
Academic Test Administration
EXPLORE Part 2EXPLORE Part 2 Academic Sections (120 min)Academic Sections (120 min)
English 40 Items (30 min)English 40 Items (30 min) Math 30 Items (30 min)Math 30 Items (30 min)
– Calculators AllowedCalculators Allowed
Break (5-10 min)Break (5-10 min) Reading 30 Items (30 min)Reading 30 Items (30 min) Science 28 Items (30 min)Science 28 Items (30 min) General Administration (10 min)General Administration (10 min)
Students Must Complete All Students Must Complete All SectionsSections
Pgs. 27-33Pgs. 27-33
2828
Although Pre-ID labels will be used, it is still important
for students to complete the following blocks:
E, F, J, K, L and E, F, J, K, L and M M onlyonly
EXPLORE Answer FoldersEXPLORE Answer Folders
Blocks to Ignore:Blocks to Ignore:
A, B, D, G, H, I, N, O, P, Q,A, B, D, G, H, I, N, O, P, Q,
R, and SR, and S
Block to be filled in after Block to be filled in after test booklets are test booklets are
distributed: distributed: KK
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Important Reminder
Section M:Supplemental
Local Questions
Provides School specific data on your
students
You will need to make copies for
each student
InstructionsInstructions
– For Non-Cognitive Section: Read instructions For Non-Cognitive Section: Read instructions aloud to students (aloud to students (Use Option #3 in Use Option #3 in Test Supervisor’s Test Supervisor’s Manual on pg. 30Manual on pg. 30).).
– For Academic Sections: Read aloud instructions For Academic Sections: Read aloud instructions from from Supervisor’s Manual (beginning on pg. 33),Supervisor’s Manual (beginning on pg. 33), as as students read along in their answer folders.students read along in their answer folders.
Post-testing Activities for Test Supervisor
What To Do Once Testing is OverWhat To Do Once Testing is Over
Collect Answer FoldersCollect Answer Folders– Ensure that each student has marked the correct test form code in Ensure that each student has marked the correct test form code in
block block “K”“K” at the bottom of page 1. at the bottom of page 1.– Ensure student information is entered/bubbled in correctly.Ensure student information is entered/bubbled in correctly.– Ensure pencil marks are complete. (no stray marks)Ensure pencil marks are complete. (no stray marks)
Collect, Check, (for name),and Store Test Booklets for Collect, Check, (for name),and Store Test Booklets for RedistributionRedistribution
– Students should write first and last name on test booklet to ensure Students should write first and last name on test booklet to ensure appropriate return of Test booklets to the original student users. appropriate return of Test booklets to the original student users.
– Ensure you store these test booklets in a secure location for later Ensure you store these test booklets in a secure location for later review.review.
– Extra test booklets (unused) save and store in a secure location for Extra test booklets (unused) save and store in a secure location for use once test results are returned.use once test results are returned.
Post-Testing ProcessPost-Testing Process
School Headers Fill Out School Fill Out School
Header Header Pre-printed label Pre-printed label
will be on headerwill be on header Make sure or Make sure or
correctly enter correctly enter your three-digit your three-digit contract/cycle contract/cycle code code (203)(203) in in block block “K”“K”..
Returning Answer Folders for Scoring
Mail all answer folders (standard, make-up, accommodation testing) together.
Place your school header on top of your stack of answer folders in your first envelope.
If you have testing irregularities fill out the Testing Irregularity Reports and place the report(s) in the first envelope of answer folders.
If you are submitting a large number of answer folders for scoring, try and use a single box rather than multiple envelopes to ensure all materials arrive at the ACT scoring center together.
If you need to ship more than one box, please number them (1 of 3), (2 of 3), etc… Pgs. 40-44Pgs. 40-44
EXPLORE Test EXPLORE Test Supervisor’s ManualSupervisor’s Manual
Post-testing ActivityPost-testing Activity
Mailing Answer Folders for ScoringMailing Answer Folders for Scoring Place Answer Folders Place Answer Folders
in ACT Pre-Paid Envelope(s) in ACT Pre-Paid Envelope(s) Each School Mails in Each School Mails in
Answer Folders to ACTAnswer Folders to ACT
Allow 3 Weeks for School Allow 3 Weeks for School Level Reports and Student Level Reports and Student Score Reports to ArriveScore Reports to Arrive
Reporting PackageSchools will receive:Schools will receive: Reports and Supporting Reports and Supporting
MaterialsMaterials Student Score Reports Student Score Reports Student Score Labels Student Score Labels Using Your EXPLORE ResultsUsing Your EXPLORE Results Roster of Student Records Roster of Student Records Profile Summary Report by Profile Summary Report by
School School Presentation PacketPresentation Packet Item Response Summary ReportItem Response Summary Report Early Intervention Rosters Early Intervention Rosters Data File CDData File CD
Districts will receive:Districts will receive: Profile Summary Report by Profile Summary Report by
District District Item Response Summary Item Response Summary
Report by DistrictReport by District District Data File CDDistrict Data File CD Copies of School Profile Copies of School Profile
Summary ReportsSummary Reports
Pgs.51-56Pgs.51-56
EXPLORE Test EXPLORE Test Supervisor’s Supervisor’s
ManualManual
What’s Next
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Data Interpretation Workshops
ACT and NAU GEAR UP will hold 2 types of ACT and NAU GEAR UP will hold 2 types of Data Interpretation Workshops this year:Data Interpretation Workshops this year:
Option A:Option A:EXPLORE 101 Refresher Webinar – December 6EXPLORE 101 Refresher Webinar – December 6 (prior participants)(prior participants)
Option B:Option B:EXPLORE 101 Regional Workshops – January 2013EXPLORE 101 Regional Workshops – January 2013 (all new participants)(all new participants)
OPTION A:EXPLORE 101 Refresher Webinar
December 6, 2012 Webinar
This webinar is REQUIRED for any District Liaison and & CC Coach who:
a)participated in an EXPLORE Regional Workshop (‘EXPLORE 101’) last January, AND
b)plans to conduct the required post-assessment activities with students and parents before the January 2013 EXPLORE 101 Workshops).
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EXPLORE 101 Refresher Webinar
Webinar will cover:Webinar will cover:
Provide updated PowerPoints for Student and Parent SessionsProvide updated PowerPoints for Student and Parent Sessions College and Career Planning Guides and PreECAPSCollege and Career Planning Guides and PreECAPS Final ReportsFinal Reports Student Score ReportStudent Score Report Profile Summary ReportProfile Summary Report Item-Response Summary ReportItem-Response Summary Report Early Intervention RostersEarly Intervention Rosters
College Readiness Standards and BenchmarksCollege Readiness Standards and Benchmarks Rigorous core courses and their impactRigorous core courses and their impact What to do next with the data What to do next with the data
Option B:EXPLORE 101 Regional Workshops
January 2013Locations and dates TBD
Participation in one of these regional workshops is REQUIRED for any District Liaison or CC Coach who did not participate in an EXPLORE Regional Workshop last January – in other words, 2012-13 is your first year as a Liaison or Coach
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EXPLORE 101 Regional Workshops
Workshops will cover:Workshops will cover:
Helping Students and Parents Understand, Use and Act on Helping Students and Parents Understand, Use and Act on EXPLORE Results (PowerPoints and use of Materials)EXPLORE Results (PowerPoints and use of Materials)
College and Career Planning Guides and PreECAP’sCollege and Career Planning Guides and PreECAP’s Final Reporting Guide/Final Reports for NAU/GEAR UPFinal Reporting Guide/Final Reports for NAU/GEAR UP Student Score ReportStudent Score Report Profile Summary ReportProfile Summary Report Item-Response Summary ReportItem-Response Summary Report Early Intervention RostersEarly Intervention Rosters Many other resources to help your studentsMany other resources to help your students
College Readiness Standards and BenchmarksCollege Readiness Standards and Benchmarks Rigorous core courses and their impactRigorous core courses and their impact What to do next with the data What to do next with the data
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Ordering College and Career Planning Guides and PreECAPS
Each College and Career Coach will Order EXPLORE Student Materials for their
schools at the Expect More Arizona website:
http://pages.s6.exacttarget.com/CCPGOrder/
PowerPoint for Student Session
PowerPoint for Parent Sessions (English and Spanish)
Additional Resources• EXPLORE Student Website
www.explorestudent.org
• Materials for Educatorswww.act.org/explore/downloads.html
• ACT Website http://www.act.org
• EXPLORE Arizona Project Website https://sites.google.com/site/exploreazproject/home
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Instructions for how to access and or share this presentation/workshop
Website URL: Ann will send the recorded link out Website URL: Ann will send the recorded link out at the conclusion of the Webinarat the conclusion of the Webinar
Webinar and PowerPoint will also be available on Webinar and PowerPoint will also be available on the EXPLORE Website:the EXPLORE Website:
http://Sites.google.com/site/exploreazproject/home
Ann Connelly602-728-9526
Stephanie Lewis916-631-9200
For Additional Information:
Questions?Questions?