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National Rural Support Programme

Block 5‐B, 2nd Floor, F‐ 6, Super Market, Islamabad Phone: +92‐51‐2206005‐2201015

Tender No. NRSP/WFCL/NFE & ALC /17/01

Tender Documents

For the procurement of

NFE Misc items, Toolkits, Consumable Training Material and Stationery Under WFCL Project

Published on 10th Feb, 2017 in Daily The Nation (Combined‐ Nationwide) and

Daily The Nawa‐e‐Waqat (Combined – Nationwide).

Bid Details 1. Date of commencement of bidding

document (available on Punjab PPRA and NRSP website)

10th Feb, 2017

2. Last date, time and address for receipt of bidding document

28th Feb, 2017 till 3:00 pm (PST), National Rural Support Programme, Block 5‐B, 2nd Floor, F‐ 6, Super Market, Islamabad, Ph: 051‐2206005‐2201015

3. Date and Time of bid opening 28th Feb, 2017 till 3:30 p.m.(PST) 4. Place of opening of bids Procurement Committee, National

Rural Support Programme, Block 5‐B, 2nd Floor, F‐ 6, Super Market, Islamabad, Ph: 051‐2206005‐2201015

5. Address for communication As Above 6. Contact to bidders Interested Bidders are requested to

send their email to [email protected] containing following information, so that in case of any clarification, the same may be issued to them, Name of Company, Contact person, Mailing address, Telephone No. Fax No. Email address, Mobile No. Etc.

Note: Bids will be opened in presence of the bidders' representative who chooses/authorized to attend.

1. Introduction

Established in 1991, NRSP is the largest Rural Support Programme in the country in terms of outreach, staff and development activities. It is a not for profit organization registered under Section 42 of Companies Ordinance 1984. NRSP's mandate is to alleviate poverty by harnessing people's potential and undertake development activities in Pakistan. It has a presence in 56 Districts in all the four Provinces including Azad Jammu and Kashmir through Regional Offices and Field Offices. NRSP is currently working with more than half a million poor households organized into a network of more than 115,076 Community Organizations. With sustained incremental growth, it is emerging as Pakistan's leading engine for poverty reduction and rural development.

2. Background ADP scheme combating Worst Forms of Child Labour in 4 districts of Punjab (WFCL Project) under the administrative control of Labour and Human Resource Department, Government of Punjab. According to ILO conventions 138/ 182 and employment of children Act 1991, the WFCL – Project aimed to abolish / eliminate child labour from thirty four processes of worst forms of occupations in target districts i.e., Chakwal, Jehlum, Jhang and Layyah through non formal education, functional literacy, vocational literacy, socio economic empowerment of families of child labourers and improvement of working condition under OSH standards to establish model workplace. The project will contribute to the empowerment of the targeted children labour families by directly strengthening the government’s institutional framework. The major contributing factor for the smooth and successful implementation of the action programme is proactive engagement of all potential stakeholders for joint actions. These include local communities especially the parents of WFCL children, district government functionaries, and local civil society organization, elected representatives, community activists, employers and workers federations and media. National Rural Support Programme is implementing the project in Jhelum with financial assistance of Labour and Human Resource department. It will be 44 months project with effect from February 14, 2014 to September 13, 2017. The project will focus on worst forms of child labour prevail in the district. In order to withdrawal WFCL children, NRSP will undertake the various interventions; establishment of 30 non formal education center in which the WFCL children will be enrolled and subsequently streamline to formal education, adult literacy programme for the children of aged 14 to under 18 along with vocational training.

3. Procurement Items NRSP is in process of procuring of below mentioned Misc items for Non formal education (NFE) centers, Toolkits, Consumable Training Material and Stationery from the Original Manufacturer/Authorized Dealers/resellers /Traders/General order supplier on the specifications and terms & condition given below:‐

Lot #1 ‐ Tailoring Items Non Consumable items/ Tool Kit

S # Item Qty in each kit

Total Quantity

Unit Price

Total Price (incl. all applicable taxes)

1 Sewing Machine double chall complete with handle, made with new parts and standard wooden box and toolkit 01 Each 75 Kits

2 Tailors Scissor 8" Heavy Duty 01 Each 3 Measuring Tape 60" long x 3/4" wide Fiber/Plastic 01 Each

Lot #2 ‐ Building Electrician Items Non Consumable items/ Tool Kit


Total Quantity

Unit Price


1 Electric Plier 8" 01 Each

75 Kits

2 Tester AFCO 01 Each 3 Nose Plier 6" 01 Each 4 Star Set of screwdrivers Good Quality 01 Each 5 Adjustable Wrench 10" 01 Each

6 Drill Machine 1/2" chuck 600Watt with hammering function 01 Each

7 Clamp Meter digital to check the volts and amperes 01 Each

8 Tool bag made of thick green canvas, size should be enough to accommodate the above tools (S# 1 to 7) 01 Each

Lot#3 ‐ Beautician items Non Consumable items/ Tool Kit


Total Quantity

Unit Price


1 Steamer 1 Each

50 Kits

2 Hair Straightener 1 Each 3 Hair Dryer 1 Each 4 Towel( Medium) 18" x 24" thick quality 1 Each 5 Bowl (Medium) Plastic 1 Each 6 Hair Brush 1 Each 7 water gun/Sprayer 500ml 1 Each 8 color sheet(for hair cutting) Parachute 1 Each 9 Mirror(3*4 feet) 3mm thick with wooden frame 1 Each

10 Scissor Big (for hair cutting) 1 Each 11 Scissor small(for hair cutting) 1 Each 12 Make up brush set 1 Set 13 Tuser 1 Each

Lot#4 ‐ Plumber Kit Non Consumable items/ Tool Kit


Total Quantity

Unit Price


1 PPR Electric heater 1 Each 50 Kits

2 PPR cuter 1 Each

3 Adjustable wrench 10" 1 Each 4 Screwdriver Philips (+) 10" 1 Each 5 Screwdriver Flat (‐) 10" 1 Each 6 Chani/Chisel 9" long 1 Each 7 Hammer medium size wooden handle 1 Each 8 Hacksaw complete with double sided blade 1 Each 9 Measuring Tape 5M 1 Each

10 Level 6" long 1 Each 11 Pipe Wrench 12" 1 Each 12 Pipe Wrench 14" 1 Each

Lot # 5 ‐ Consumable items Tailoring

S # Item Total Quantity

Unit Price


1 Cotton Cloth for making women Dresses 900 Meter

2 linen cloth for making women dresses 900 Meter 3 Elastic 1" Wide 75 Meter 4 Laise (Shattle) 2" wide for dresses different color 90 Meter 5 Hand Needle (24/Pack) 30 Packs 6 Machine oil 50ml bottle 75 Bottles 7 Fusing Bukram 1 meter wide 60 Meter 8 Machine Needle #16 & 17 (12/pack) 30 Packs 9 Tich button (small) 30 Strips 10 Hanger Fresh Plastic, Good Quality 200 Each

11 Polyethylene bags clear Size:15"x18" for Suit Packing 300 each

Lot#6 ‐ Consumable items Building Electrician


Unit Price


1 Cable Red 7/29 90 meters 99.9% copper 6 Roll 2 Cable black 3/29 90 meters 99.9% cooper 6 R0ll 3 Holders pin type for blubs 48 Each 4 Switch piano type 48 Each 5 Socket same style of switch 96 Each 6 Dimmer for fan 48 Each 7 Piano Fuse 48 Each 8 Piano light indicator 24 Each 9 Board 4"*4 Plastic open 48 Each

10 Board 8"*10 Plastic open with 6 holes 48 Each 11 Board 7"*4 Plastic open with 5 holes 48 Each 12 Steel Nail 1" 2 Packet 13 Steel Nail 2" 2 Packet 14 Steel Nail 3" 2 Packet 15 Elbow 1/2 " PVC for pipe 96 Each 16 Joint Box 1/2 "PVC pipe 96 Each 17 PVC Clip Saddle for 1/2 "pvc pipe 192 Each 18 PVC Duct 1/2 * 3/4 10 Ft long 84 Each 19 Elbow For above size PVC Dust 96 Each 20 Junction Box for above size PVC Duct 84 Each 21 Sealing Rose 48 Each 22 Self‐Taping Screw 1‐1/2" 4 Packet 23 Self‐Taping Screw 2‐1/2" 4 Packet

24 Salutation Tape 3/4"Nitto /Osaka 48 Each 25 Measuring tape 5 meters 6 Each 26 Drill bit Steel 2"' (sooter thick) 12 Each 27 Drill Bit Masnary 1/2" thick 12 Each 28 Rawal Plug 400 Each

Lot#7 ‐ Consumable Items Beautician


Unit Price


1 Mehndi (Cone Mehndi) 24 Each 2 Wex Cream 12 Each 3 Mini Cure kit 4 Kits 4 Pedi Cure kit 4 Kits 5 Masage Cream 8 Each 6 Scrub 8 Each 7 Tonner 8 Each 8 Hair Color (Golden & Brown) 8 Each

10 Herbal Facial kit 10 Kits 11 Whitening Facial kit 10 Kits 12 Skin Polish kit 10 Kits 13 Make up kit big size 4 Kits 14 Tail comb 12 each 15 Mirror (Shesha) for Mehndi (12"x18") 4 Each 16 Makeup Base 8 Each

17 Lip Liner (different color)

12 Each

Lot#8 ‐ Consumable Items Plumber


Unit Price


1 Simple elbow PPRC (32 MM) 40 Each 2 simple tee PPRC (32 MM) 40 Each 3 Simple socket PPRC (32MM) 40 Each 4 Bush elbow PPRC (1"*3/4") 20 Each 5 Bush tee PPRC (1"*3/4") 20 Each 6 Bush socket PPRC( 1"*1") 20 Each 7 Pipe PPRC (3/4") 120 feet 8 Elbow simple PPRC(3/4") 40 Each 9 Tee Simple PPRC(3/4") 40 Each

10 Socket simple PPRC (3/4") 40 Each 11 Socket Bush PPRC (3/4"*1/2") 30 Each 12 T Bush PPRC (3/4*1/2) 30 Each 13 Elbow Bush PPRC (3/4*1/2") 30 Each 14 Pipe PPRC (32MM) 120 feet 15 Union G I(3/4) 6 Each 16 Union PPRC (3/4) 4 Each 17 Union PPRS (1") 4 Each 18 Union G I(1") 6 Each 19 Band Cross(3/4") 12 Each 20 Mixer Head (3/4") 12 Each 21 Gate wall PPRC (25MM) 6 Each 22 Gate wall PPRC (32MM) 6 Each 23 Bib cock under ground (25MM) 6 Each

24 Bib cock double (1/2) 8 Each 25 Hook iron 24 Each 26 U clump (3/4) 24 Each 27 U Clump (1") 24 Each 28 Reducer Elbow PPRC (25*32MM) 24 Each 29 Reducer socket PPRC (25*25MM) 12 Each 30 Reducer Elbow PPRC (25*32") 12 Each 31 Reducer socket PPRC (25*32") 12 Each 32 Pipe(Pvc) ( 4") 60 feet 33 Elbow PVC (4") 20 Each 34 Socket PVC (4") 20 Each 35 tee PVC (4"*2") 20 Each 36 Tee PVC (3"*4") 20 Each 37 Y cross PVC (4") 6 Each 38 W C Indian Medium 2 Each 39 P trap (4") 6 Each 40 Pipe PPRC (3/4") 120 feet 41 Elbow sada PPRC (3/4") 24 Each 42 Tee PPRC (3/4") 24 Each 43 Socket PPRC (3/4") 24 Each 44 Reducer Elbow PPRC (1"*3/4") 24 Each 45 Reducer socket PPRC (1"*3/4") 12 Each 46 Pipe niple G I (3/4) 6" 8 Each 47 Barrel Niple G I (3/4") 8 Each 48 C P Nipple (1/2") 10 Each 49 C P Nipple (3/4") 10 Each 50 C P Nipple (1") 10 Each 51 Reduset wall (1/2") 10 Each

52 Ball wall G I (3/4") 10 Each 53 Union G I(3/4) 8 Each 54 Return Wall (3/4) 6 Each 55 Return Wall (1") 10 Each 56 Ball value (3/4) 6 Each 57 white thread 24 Each 58 Bib Cock (1/2) 6 Each 59 pipe (PVC) 3" 100 feet 60 Socket 3" 20 Each 61 simple tee 3" 20 Each 62 Y tee 3" 20 Each 63 Half Elbow 3" 20 Each 64 Wash Basin small with pedestal 2 Each 65 Basin Mixer 2 Each 66 connection pipe 4 Each 67 Come rubber washer 2 Each 68 kit bolt for basin 2 Each

Lot#9 – Stationary


Unit Price


1 Drafting Pad(Medium) 250 Each 2 Ball Points, Blue/Black 250 Each 3 Led Pencils, Gold fish or any other local brand 400 Each 4 Eraser, Good quality of any local brand 400 Each 5 Sharpener, Plastic with good quality of any local brand 50 Each 6 Gum sticks 40g 30 Each

7 Paper Tape 2" wide x 45 yards 30 Each 8 Scotch Tape 1" wide x 45 yards 20 Each 9 Scale(steel) 12" 60 Each

10 Color Charts Soft Chart size 18" x 39" light colors 72 Each 12 Permanent Markers 70/90 blue/black 48 Each 13 High Lighter 20 Each

Lot#10 ‐ Non Formal Education Centers Stationary

S # Item Description UOM Qty Unit Price


1

Copies of Urdu (broad line)

size 8‐1/2" x 6‐1/2", 20 pages inside of 55g, outer cover boxboard 300g with any printing.

Each 1300

2 Copies of English (four line)


Each 1300

3

Copies of Math (medium square)


Each 1300

4 Led Pencil Gold fish or any other local brand , pack of 12 Pack 110

6 Sharpener Plastic with good quality of any local brand Each 300

7 Ball Points Blue pack of 10 Pack 18

8 Chart Color Soft Chart size 18" x 39" light colors Each 180

10 Teacher Dairy

40‐50 pages, preprinted for school teachers Each 30

11 School Bag

15" W x 20" Height with dori to close/close and putting on back, parachute, color black/dark grey

Each 500

12 Slate 8‐1/2'' x10‐1/2''having smooth writing surface and weight of at least 200 grams Each 300

13

Alphabets Charts ( English)

Box Board size 17" x 24", four color printing, with lamination front side only with "patri" top and bottom Each

30

14

Alphabets Chats ( Urdu )


30

15 Counting Charts


30

16 Colors Charts


30

17 Fruits Charts


30

18 Vegetable Charts


30

19 Birds & animals Charts


30

Lot#11‐ Books for Non Formal Education Centers Urdu Medium ‐ Punjab Curriculum & Textbook Board‐ Latest Edition

S # Class/ Grade Name Of Book UOM Qty

Unit Price


1 One Urdu Each 500 2 One English Each 500 3 One Math Each 500 4 One General Knowledge Each 500 5 Two Urdu Each 300 6 Two English Each 300 7 Two Math Each 300 8 Two General Knowledge Each 300 9 Three Urdu Each 200 10 Three General Knowledge Each 200 11 Three English Each 200 12 Three Mathematics Each 200 13 Three Islamiat Each 200 14 Four Math Each 150 15 Four General Science Each 150 16 Four Pak Study Each 150 17 Four Urdu Each 150 18 Four English Each 150 19 Four Islamiat Each 150

4. Submission of Bid 4.1. Bid (DDP) of the offered items should be submitted in the single sealed envelope. 4.2. Prices should be inclusive of all applicable taxes, Freight and Transit Insurance and must be mentioned clearly. 4.3. Bidder can quote for one lot or more than one lots. Complete lot will be selected for the award. 4.4. Samples will be called form the shortlisted supplier at later stage if required. 4.5. Prices shall include transportation/Freight and Transit Insurance charges, loading/unloading till the destination which is Jhelum, Punjab. 4.6. The bidders should take care in submitting the bid and ensure that enclosed papers are not found loose and should be properly numbered and

submitted in a file in proper manner so that the papers do not bulge out and tear during scrutiny. Last Date of Submission is 28th Feb, 2017 till 3:00 pm local time.

4.7. The bids to this tender must be submitted no later than 28th Feb, 2017 till 3:00pm local time as per format specified in Annex A to the point of contact given above. Electronic proposals will not be entertained. Any proposals delivered after due date and time will be considered non‐responsive and disqualified from further consideration.

4.8. The Bids should be addressed to: (Bids for Tender No. NRSP/WFCL/NFE & ALC /17/01) SPO Procurement National Rural Support Programme 46 Agha Khan Road F‐6/4 Islamabad Phone: +92‐51‐2206005‐2201015

4.9. Offer your best prices as there will be NO price negotiation after opening of the bids. 4.10. The purchaser reserves the right for conducting pre‐shipment inspection by its own personnel or reputed third parties. The selected bidder has to offer

the items for inspection in such a manner that it does not affect the delivery schedule. 4.11. The offer should remain valid for a period of 45 days from the closing date of the Commercial Bid. Any offer falling short of the validity period is liable

for rejection. However the vendor should pass on the benefit to the purchaser if there is any price reduction in the meantime. If a bidder extend bid validity period then will also extend the bid security period.

4.12. Alternative option, if there is any alternate option then it mentioned separately in bid. Alternative options benefits should be clearly mentioned. 4.13. Clearance of the equipment from Tax Authorities would be the responsibility of the bidder. 4.14. Selected bidder must undertake to provide the purchaser, the consignment note number(s) by which the items ordered had been dispatched from their

site, so as to have online / web access to the tracking system of physical movement of the consignments sent through courier. 4.15. The vendor may withdraw its offer after its submission, provided that written notice of withdrawal is received by the purchaser prior to the closing date

and time prescribed for submission of tender documents. No offer can be withdrawn by the vendor subsequent to the closing date and time for submission of offers.

5. Eligibility of the Bidder

Registered Manufacturer/authorized dealer/distributor/reseller/traders/general order supplier having own and active NTN and GST No. are eligible to participate in this tender.

6. Deliverables

Toolkits, Consumable training material, books and stationery as per details given section 3.

7. Terms of Bid 7.1. Bid Security

All bidders shall furnish Security Deposit equivalent to 2% (Two) of the Cost of Deliverables in the form of Call deposit/Pay Order/Demand Draft in favor of NRSP. Cheque of any kind will not be accepted in any case. After selection of successful bidder, NRSP will return/release the bid security to the unsuccessful bidders.

8. Submission of Bid and required Documents

8.1. The Bid should comply with the technical specification required of the items as specified section 3. The offer should be complete in all respects and contain all information asked for, with prices the Technical specification must be organized neatly and securely in the following manner.

8.1.1. Covering letter as per Annex A on the company letter head duly singed and stamped. 8.1.2. Financial proposal with complete technical details with terms and conditions on company original letter head duly singed and stamped. 8.1.3. Copy of NTN and GST certificate must be attached. 8.1.4. Others, if any.

8.2. If the Bid is not submitted in the prescribed formats or any of the item in the as mentioned above, the Bid is liable for outright rejection. 8.3. Once the bid is submitted in sealed cover by the bidder, the purchaser will not accept any addition / alterations / deletions of the Bid. However, the

purchaser reserves the right to seek clarification or call for supporting documents from any of the bidders, for which the concerned bidder will need to submit the documentary evidence(s) as required by the purchaser.

8.4. Any Bid, submitted with incorrect information will be liable for rejection. Further, if any bidder is found to have submitted incorrect information at any

time, he may be debarred from participation in the future tendering processes. 9. Evaluation Criteria for Bid

9.1. The Purchaser will scrutinize the offers to determine whether it is complete, whether errors have been made in the offer, whether required technical documentation has been furnished and whether the documents have been properly signed. Offers with incorrect information or not supported by documentary evidence, wherever called for, would be summarily rejected. However, the purchaser, at its sole discretion, may waive any minor non ‐conformity or any minor irregularity in an offer. The Purchaser reserves the right for such waivers and this shall be binding on all vendors.

9.2. Evaluation criteria will be given specifications, quality, Price and Delivery time respectively of the items. Deviation from specifications stipulated may make the offer liable for rejection.

9.3. For proper scrutiny, evaluation and comparison of offers, the purchaser may, at its discretion, ask some or all vendors for clarification of their offer. The request for such clarifications and the response will necessarily be in writing.

10. Fees and payment Schedule 10.1. No advance will be allowed as per company policy. 10.2. Payment will be made weeks after the complete and satisfactory delivery/acceptance of the material to the designated delivery site/destinations within

2‐3 weeks through cross cheque. 10.3. Withholding tax and GST will be deducted from all the invoices as per prescribed law of Govt. of Pakistan. Tax challan will be provided within 3‐4 weeks

of the payment. In case of any tax exemption, valid certificate must be attached.

11. Paying Authority

The payments as per the Payment Schedule covered hereinabove shall be paid by Govt. Of the Punjab, AG Office Lahore after the complete delivery and submission of bills with evidence of delivery. However, Payment of the Bills would be payable on receipt of advice/confirmation for satisfactory delivery from, Project coordinator WFCL. Following Documents are to be submitted for Payment:

1. GST Invoice 2. Bill 3. Duly acknowledged Delivery Challan. 4. Material Received Note (MRN) issued by NRSP (if applicable).

12. Delivery Schedule 12.1. The Selected Bidder must undertake to deliver the items ordered, to Project Office Jhelum, Punjab, within the time offered in the bids from the date of

the Purchase Order. However, Delivery schedule may be changed under special circumstances at the discretion of the Purchaser. 12.2. The purchaser reserves right to shift the ordered items to any location where it has presence, anywhere in Pakistan, either during the warranty.

13. Warranty & Maintenance

13.1. The Vendor shall be fully responsible for the defected items and will be responsible to replace at his own cost within in 3‐4 working days. 13.2. Standard Warranty for the equipment (if any) as mentioned in the section 3.

14. Penalty for Downtime

In case of delay in the supply of material against the terms indicated in the purchase order, the Vendor will have to pay a fine of 0.5 % (Half) percent of the balance qty for each day of delay. If shipment is delayed for more than 7 days the Purchaser has the right to unilaterally cancel the contract and his bid security will be forfeited.

15. Penalty On Liquidated Damages for delayed supply

In case the delivery is delayed beyond the stipulated date of delivery, ‘Liquidated damage for late delivery @ one half of one percent (0.5%) of the order value for each day of delay or part thereof would be imposed, subject to maximum of 10% if the delay is for 10 days or more. The penalty for late delivery will be deducted from the bill amount..

16. Bid Currency

All prices shall be expressed in Pakistani Rupees only. 17. Cost of Bidding

The bidder shall bear all the costs associated with the preparation and submission of bids & samples and NRSP will in no case be responsible or liable for these costs regardless of the conduct or outcome of the bidding process.

18. Bidding Document

The bidder is expected to examine all instructions, forms, Terms and Conditions and specifications in the Bidding Document. Submission of a bid not responsive to the Bidding Document in every respect will be at the bidder’s risk and may result in the rejection of its bid without any further reference to the bidder.

19. Deadline For Submission of Bids

Bids must be received by the Purchaser at the address specified in the Bid Document not later than the specified date and time as specified in the Bid Document. In the event of the specified date of submission of bids being declared a holiday for the Purchaser, the bids will be received up to the appointed time on next working day.

The Purchaser may, at its discretion, extend this deadline for submission of bids by amending the bid documents.

20. Confidentiality Statement

All data and information received from NRSP for the purpose of this assignment is to be treated confidentially and is to be used ONLY in connection with the execution of these Terms of Reference. All intellectual property rights arising from the execution of these Terms of Reference are assigned to NRSP. The contents of written materials obtained and used in this assignment may not be disclosed to any third parties without the expressed advance written authorization of NRSP. NRSP may then disclose the draft, final report and/or any related information to any person and for any purpose they may deem appropriate.

21. General Terms & Conditions 21.1. The Purchaser does not bind itself to accept the lowest or any Bid and reserves the right to reject any or all Bids at any point of time prior to the issuance

of purchase order without assigning any reasons whatsoever. 21.2. NRSP have the right to increase or decrease the quantity of any items at the time of final order placing. 21.3. NRSP have the right to split the order in two or more suppliers depending upon the items being shortlisted. 21.4. The NRSP reserves the right to resort to re‐tendering without providing any reason whatsoever. The NRSP shall not incur any liability on account of

such rejection. 21.5. The NRSP reserves the right to modify any terms, conditions or specifications for submission of offer and to obtain revised Bids from the bidders due to

such changes, if any. 21.6. Canvassing of any kind will be a disqualification and the NRSP may decide to cancel the bidder from its empanelment.

22. Rejection of the Bid The Bid is liable to be rejected if:

The document doesn’t bear signature of authorized person. It is received through Telegram/Fax/E‐mail. If the bid is submitted without the bid security deposit in required shape of instrument. It is received after expiry of the due date and time stipulated for Bid submission. Incomplete Bids, including non‐submission or non‐furnishing of requisite documents / Conditional Bids / Bids not conforming to the terms

and conditions stipulated in this tender document are liable for rejection by the NRSP.

23. Modifications and Withdrawal of Bids

Bids once submitted will be treated, as final and no further correspondence will be entertained on this.

No bid will be modified after the deadline for submission of bids. No bidder shall be allowed to withdraw the bid, if the bidder happens to be a successful bidder.

24. Bid Opening And Evaluation

The Purchaser will open the bids, in the presence of Bidder’s representative(s) who choose/authorized to attend, at the time and date

mentioned in Bid document at the address mentioned at bidding details. The bidder’s representatives who are present shall sign the sheet evidencing their attendance. In the event of the specified date of bid opening

being declared a holiday for Purchaser, the bids shall be opened at the appointed time and place on next working days. Bidders satisfying the technical requirements as determined by the Purchaser and accepting the Terms and Conditions of this document shall

be short‐listed. Decision of the Purchaser in this regard shall be final and binding on the bidders. The contract will be awarded only to the successful responsive bidder. NRSP reserves the right to negotiate with Second, third bidder etc. if successful bidder is not able to supply the deliverables and his bid security

will be forfeited. 25. Clarifications Of Bids

To assist in the examination, evaluation and comparison of bids the Purchaser may, at its discretion, ask the bidder for clarification. The response shall be in writing and no change in the substance or price of the bid shall be sought, offered or permitted.

26. Purchaser's Right To Accept Or Reject Any Bid Or All Bids

The Purchaser reserves the right to accept or reject any bid and annul the bidding process and reject all bids at any time prior to award of contract, without thereby incurring any liability to the affected bidder or bidders or any obligation to inform the affected bidder or bidders of the ground for the Purchaser's action.

27. Governing Laws And Disputes

All disputes or differences whatsoever arising between the parties out of or in relation to the meaning and operation or effect of these Tender Documents or breach thereof shall be settled amicably. If however the parties are not able to solve them amicably, the same shall be settled by arbitration in accordance with the applicable Pakistani Laws, and the award made in pursuance thereof shall be binding on the parties. The Arbitrator/Arbitrators shall give a reasoned award.

28. Placement Of Order And Acceptance

The vendor shall give acceptance of the order placed on it within 3 working days from the date of order, failing which, the Purchaser shall have right to cancel the order.

29. Authorized Signatory

The bidder should indicate the authorized officials from their organization who can discuss, correspond, sign agreements / contracts, raise invoice and accept payments and also to correspond. The bidders should furnish proof of signature of the authorized personnel for above purposes as required by the NRSP.

30. Appeal.

The supplier can send their complaints or grievances in connection with this PQD and its shortlisting / finalizations to [email protected].

Annex A

Proposal submission letter format (To be submitted on companies letter head)

(Date of submission e.g. 28‐02‐2017) The National Rural Support Programme Block 5‐B, 2nd Floor, F‐ 6, Super Market, Islamabad

Technical/Financial bid for NRSP For Tender No. NRSP/WFCL/NFE & ALC /17/01

1. Toolkits, consumable training material, books and stationery

Please find enclosed our Technical/Financial bid in respect of Vehicles. Our proposal is valid till________________________.

We understand that the proposal submitted herein may require further discussions and changes based on such discussions. Our Bid is binding upon us and subject to the modifications resulting from Contract negotiations. We understand that NRSP may accept or reject our proposal without giving any reason.

Yours sincerely,

__________________ (Signature) (Name of the Chairman and/or General Manager or authorized person) (Stamp of the company