national nuclear security administration office of field financial management financial services...

National Nuclear Security Administration

Office of Field Financial Management

Financial Services Department

A-76 Site Tour Briefing

August 11, 2003

DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

Welcome and Introductions Logistics

Security Reminder Briefing Tour of Financial Services Work Areas

Questions In Writing Either Answered Today or Via Web

Posting of Site Tour Attendees on The Web

OFFICE OF INSTITUTIONAL AFFAIRS

Michael J. Zamorski, Chief of Staff505-845-5154

OFFICE OF THE DIRECTOR

James S. Hirahara, Director 510-637-1800

Kenneth W. Powers, Deputy Director702-295-3211

Susan P. Johnson, Executive Officer 702-295-0212

NATIONAL NUCLEAR SECURITY ADMINISTRATION SERVICE CENTER

Approved with Attachment 1 by:

Original Signed by: James S. Hirahara

May 22, 2003 Date

EEO/Diversity

Yolanda Ruiz, Acting Program Manager505-845-4243

Environmental ProgramsDepartment

Richard F. Sena, Manager505-845-6307

OFFICE OF TECHNICAL SERVICES

Ray J. Corey, Associate Director925-424-3211

Roger H. Liddle, Deputy Associate Director510-637-1711

William S. Goodrum, Deputy Associate Director505-845-6210

Acquisition & Financial AssistanceDepartment

Aundra M. Richards, Manager510-637-1900

Management Support SystemsDepartment

Dolores D. Season, Manager505-845-4089

Property & M&O ContractSupport Department

Donald J. Garcia, Manager505-845-5878

OFFICE OF FEDERAL SERVICES

Larry D. Kirkman, Associate Director505-845-6049

Jerry R. Truax Jr., Deputy Associate Director702-295-1018

Sheryl J. Boutte, Deputy Associate Director510-637-1822

OFFICE OF BUSINESS SERVICES

Frank A. Baca, Associate Director505-845-6050

Deborah C. Miller, Deputy Associate Director505-845-4903

Security Support Department

Richard W. Phillips, Manager505-845-4443

Budget & Resources ManagementDepartment

Gerald G. Hammond, Manager505-845-4199

Information TechnologyDepartment

Stacy L. Wade, Manager702-295-1693

Environmental Safety &Health Department

Richard C. Crowe, Manager301-903-6214

Emergency ResponseDepartment

Mark C. Baca, Manager505-845-6038

Facility Engineering Department

Patricia O’Guin, Manager505-845-4397

National SecurityDepartment

James J. Szenazi, Manager505-845-4830

Training & DevelopmentDepartment

Gene S. Chavez, Manager505-845-6271

Human Resources Department

Audrey S. Clark, Manager702-295-0954

Financial Reporting & LiaisonDepartment

Richard L. Busboom, Manager702-295-0729

Financial Review & PerformanceAssessment Department

Eileen Rountree-McLennan, Manager510-637-1515


Andrew J. Zawadzki, Manager505-845-6238

OFFICE OF CHIEF COUNSEL

Elizabeth L. Osheim, Manager505-667-4667

Public Affairs

Tracylynn C. Loughead, Manager505-845-6202

OFFICE OF FIELD FINANCIAL MGMT.

David L. Marks Jr., Director702-295-3126

Leland G. Elster, Deputy Director510-637-1555

Office of Defense NuclearCounterintelligence

Leo P. Fisher, Manager505-845-4028



Andrew J. Zawadzki, Manager505-845-6238

Budget & ResourcesManagement Department

Gerald G. Hammond, Manager505-845-4199

Albuquerque Financial Services Division

Luis C. Martinez, Acting Manager505-845-4119

Financial Reporting &Liaison Department

Richard L. Busboom, Manager702-295-0729

Deborah G. Jones, Acting Deputy Manager505-845-5934

Services BranchLuella S. Aragon, Branch Chief

505-845-5855

Operations BranchDonna M. Sosa, Branch Chief

505-845-4391


David L. Marks, Jr., Director (702-295-3126)Leland G. Elster, Deputy Director (510-637-1555)

Systems BranchEdwin L. Maestas, Branch Chief

505-845-4123

Nevada/Oakland Financial Services Division

Maria J. Tice, Acting Manager510-637-1534

Albuquerque DivisionLyle D. Russell, Acting Manager

505-845-5260

Programs & Support BranchJames F. Nicholas, Acting Branch Chief

505-845-4579

Budget Analysis.& Operations BranchJodi Lardner, Acting Branch Chief

505-845-4945

Oakland DivisionSharon E. House, Acting Manager

510-637-1567

Nevada DivisionJudy M. Soesbe, Acting Manager

702-295-0969

Financial Review & PerformanceAssessment Department

Eileen Rountree-McLennan, Manager510-637-1515

Chad W. Glines, Acting Deputy Manager702-295-1781

NNSA Site Offices (Los Alamos, Livermore, Sandia, Nevada, Kansas City, Pantex)

NNSA Service Center (Albuquerque, Nevada, Oakland Sites)

Idaho Operations Office Golden Field Office Office of Repository Development (Yucca Mountain

Project) Carlsbad Field Office (through FY 2003) Regional Offices of the Energy Efficiency / Renewable

Energy Program Atlanta, Boston, Chicago, Denver, Philadelphia, Seattle

Berkeley and Stanford Site Offices

DOE/NNSA Offices Serviced by the OFFM Financial Services Department:

Twelve Integrated Contractors in the DOE/NNSA/OFFM Cluster:

Home Office / Branch Office Relationship

Majority of DOE/NNSA Cost Reported by Integrated Contractors

Report Through Field and Operations Offices

Current Workforce

DOE/NNSA/OFFM Financial Service work is accomplished today with a workforce comprised mostly of Federal personnel

Support Service Contractors represent 10% of work force


General Accounting Obligations Automated and Manual Cost Accruals Issuing, Receiving, Recording Cost Transfers Nuclear Material (Performed in FRLD) Property, Plant, and Equipment Payroll Balancing and Editing for Monthly Field Office

Close Deobligation Reviews Contract Closeout


Payment ServicesVendor Profiles Invoice ProcessingReject/Return Improper InvoicesCentral Point for Processing Cluster IPACsPerform ASAP Payment ProcessingPrepare 1099 file for HQ


Travel Services Manage Travel Manager Application

Separate Travel Manager Databases for Albuquerque, Idaho, Nevada, and Oakland Offices in the DOE/NNSA/OFFM Cluster.

All Other Sites Serviced From One of These Servers. Execute Travel Manager Interface

Travel Manager Automated Interface With Accounting System.

Conduct Stat Sampling Use Statistical Sampling in Travel Voucher Audits

Administer Travel Card Program


Billings and Collections Receivables Due From Public and Other Federal

Agencies Collections of Receivables and Miscellaneous

Receipts Processing of Delinquent Accounts Receivable

Payroll Support Activities DOE in Process of Transitioning to Defense

Finance Accounting Service Refer to HQ CAC Briefing


Financial Systems Support User Permissions Training Software Modification Requests User Testing Report Design Development Data Validation Routines Travel Manager and Other Applications


Financial Systems SupportMonth-end and Year-end Closings

Closing Accelerated From Fifth Workday to Third Workday

Coordinate Closure of All Offices in Cluster Editing of Contractor and Field Office DataDistribution of Reports to DOE/NNSA/OFFM

Internal Users and Contractors


Financial Reports NNSA/OFFM/FSD Prepares SF-224 for Two

Agency Location Codes Idaho, Nevada, and Oakland Each Prepare an SF-224 For

Their Integrated Contractor Activity

Receive Reports From Integrated Contractors, Consolidate with DOE/NNSA/OFFM Operations Data, and Forward to DOE/HQ for Final Consolidation

Provide Extensive Support For Audited Financial Statements.


Questions

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