national informatics centre services inc · 2017-05-17 · no. 10(68)/2015-nicsi page 2 of 27 the...

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No. 10(68)/2015-NICSI

NATIONAL INFORMATICS CENTRE SERVICES INC. (A Government of India Enterprise under NIC) Ministry of Communication & IT

Hall No. 2 & 3, 6th Floor, NBCC Tower, 15, Bhikaji Cama Place,

NEW DELHI-110 066.

Dated: 02/11/2015

Tender Notice No. NICSI/HIRING TAXI/2015/20 NICSI invites bids from eligible bidders which are valid for a minimum period of 90 days

from the date of opening or NICSI/NICSI Projects/NIC for Empanelment of

Agency for Providing Taxi Service on Hire Basis.

Scope of Work Contractor shall provide Taxies (AC/Non-AC) with yellow number plates and not older

than 01.01.2013 models of the following categories:-

a. ECONOMY CARS

i.e. Tata Indica, Indica Vista, Ambassador, Maruti Suzuki Zen,

Ritz, WagonR, , Etios Liva, Santro, EECO etc. or equivalent

model

b. (i) MEDIUM CARS

i.e. Ford Ikon, Fiesta, Indigo D’zire, Tata Manza, Accent/ Xcent,

Honda City etc. or equivalent model

(ii) MEDIUM LUXURY CARS

i.e SX4, HONDA CITY etc. or equivalent model

c. LUXURY CARS i.e. Honda Accord, Toyota Corolla, Lancer, Cruze etc or

equivalent model.

d. SPACIOUS CARS i.e. Scorpio, Innova, Tavera, Sumo Grant, M. Xylo, Ertiga etc. or

equivalent model

e. SUPER LUXURY CARS

i.e. Mercedez, Camery, etc. or equivalent model) as per NICSI

requirement.

The cars shall be provided at our office premises or at any other place intimated to

the Contractor for travel within & outside NCR area as and when required.

The agency shall press into service only good quality taxies with good interior,

noiseless drive and in perfect running condition as per NICSI requirement. The car

shall always be provided with decent upholstery, clean seat covers, and other basic

fittings / accessories for maximum comfort of passengers.

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The contractor shall provide well-behaved drivers in proper uniform with valid

driving license. The drivers provided must have at least two year’s experience of

driving commercial vehicles. The driver should also have some knowledge of car

mechanism so that he could attend to minor repairs and should be well conversant

with roads and routes in Delhi, Gurgaon and other NCR areas. The reporting time,

place, address etc. is to be strictly followed by the Drivers. This shall be ensured by

the Contractor.

The vehicles should comply strictly with the provisions of pollution control in line

with the decisions of Courts of India from time to time and should also comply

with statutory regulations issued by State Transport Authorities/Central Govt. etc.

Consequences of failure to comply with any of the rules and regulations of the

concerned authorities shall be the sole responsibility of the Agency.

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No. 10(68)/2015-NICSI

NATIONAL INFORMATICS CENTRE SERVICES INC. (A Government of India Enterprise under NIC) Ministry of Communication & IT

Hall No. 2 & 3, 6th Floor, NBCC Tower, 15, Bhikaji Cama Place,

NEW DELHI-110 066.

Tender No. NICSI/HIRING TAXI/2015/20

Tender Document

for

Empanelment of Agency for Providing Taxi

Service on Hire Basis

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Index

S. No. Table of Contents Page No. 1. INTRODUCTION

1.1 General Terms 5 2. TERMS & CONDITIONS AND INSTRUCTIONS TO BIDDERS

2.1 Instructions 6

2.2 Details of Requirement 7

2.2.1 Category 1- Taxi on monthly basis in Delhi/NCR 7

2.2.2 Category 2- Taxi on half/full day basis in Delhi/NCR 7

2.2.3 Category 3- Taxi for outside Delhi/NCR 7

2.3 Eligibility Criteria 8

2.4 Earnest Money Deposit (EMD) 8

2.5 Bid submission 9

2.6 Last date for receipt of bids 10

2.7 Bid validity 10

2.8 Evaluation and Comparison of bids 10

2.9 Award of Contract 11

2.10 Payment terms 12

2.11 Reporting of Taxi Cars and Penalties 12

2.12 Force Majeure 14

2.13 Arbitration 15

2.14 Miscellaneous 16

2.15 Applicable Law 18

ANNEXURE

A Annexure A -Bidder Eligibility 19 B Annexure B- Financial Bid 21 C Annexure C- Bid Submission 25 D Annexure D- Time Schedule 27

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1. INTRODUCTION

National Informatics Centre Services Incorporated (NICSI), set up in 1995 as a Section 25 company, is a corporate extension of National Informatics Centre (NIC), Department of Information Technology, Government of India. This tender is for the empanelment of agencies for Hiring of Private Taxi Service for various projects of NICSI. The empanelment shall be for an initial period of two

years, which can be extended by six month. To meet the demand of cars for NICSI/NICSI Projects/NIC, more than one Delhi NCR based agencies/contractor will be empanelled.

1.1 General Terms

Parties :- The parties to the Contract are the contractor (the tenderer to whom the

work has been awarded) through NICSI.

Addresses :- For all purposes of the contract including arbitration there under, the address of the contractor mentioned in the tender shall be final unless the contractor notifies a change of address by a separate letter sent by registered post with acknowledgement due to the NICSI. The contractor shall be solely responsible for the consequences of any omission or error to notify change of address in the aforesaid manner.

Earnest Money :- Earnest Money of Rs.2,00,000/- (Rupees Two Lakhs Only) in the form of Bank Guarantee/demand draft of any nationalized bank must be deposited by bidders along with their duly filled up tenders documents.

Agencies/Contractor: - Organization or individual that contracts with another organization or individual (the owner) for providing the facility/services under terms specified.

2. TERMS & CONDITIONS AND INSTRUCTION TO BIDDERS 2.1 Instructions

Bidders are advised to study the bid document carefully. Submission of the bid

shall be deemed to have been done after careful study and examination of all

instructions, eligibility, forms, terms and requirement specifications in the

tender document with full understanding of its implications. Bids not

complying with all the given clauses in this tender document are liable to be

rejected. Failure to furnish all information required in the tender Document or

submission of a bid not substantially responsive to the tender document in

every respect will be at the bidder’s risk and may result in the rejection of the

bid. The total annual estimated cost of hiring will be about Rs. 2.00 Cr. This is

http://www.investorwords.com/4950/terms.html

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only estimation. The actual amount shall depend upon actual use of hired

vehicles on requirement basis.

2.2 Details of requirements

NICSI is desirous of hiring taxies of different ‘make’ from time to time under the following broad categories. Categories under which taxies may be required:

2.2.1 Category ‘1’: Hiring of DEDICATED Taxies for requirement within DELHI & NCR on monthly basis

Under this category, certain number of DEDICATED taxies would be hired with chauffeurs on monthly basis. The entire maintenance and running cost (like repairs, fuel cost, etc.) will be borne by the Taxi operator, and he would be paid on kilometer basis, subject to minimum of 2000 km per month. The meter reading for payment will start and end from the place where the taxi has been asked to report for duty and returned from duty respectively. However the To and fro dead mileage up to a maximum of only 10 Km per day will be allowed. Usually the services of the vehicle would be required on Monday to Saturday, but it may be required on all the seven days in a week and also on national holidays. Such vehicles, along with chauffeurs would remain at the disposal of NICSI for use on any working day with a provision for at-least one weekly off (normally Sunday will be weekly off). However, the chauffeurs would be required to do the duty for the entire day, which may range from 10 to 12 hours, and NICSI will not be obliged to pay any additional payment on account of such duty hours. Approximate number of taxies likely to be required under this category is 10 to 20. However, NICSI would be free to reduce / increase this number from month to month basis keeping in view its actual need.

2.2.2. Category ‘2’: Hiring of Taxi for requirement within DELHI &

NCR for FULL DAY/HALF DAY on regular basis

Under this category, certain number of taxies would be hired, with chauffeurs, on daily basis, normally for working days, for FULL DAY / HALF DAY for the regular needs of NICSI. The detention period of taxies hired under this category would range for a minimum 5 hours to maximum 12 hours. Payments would be made on per km. basis. Minimum kilometer to be charged under this category would be 80 km. per day. The meter reading for payment will start and end from the place where the taxi has been asked to report for duty and returned from duty respectively. . However the To and fro dead mileage up to a maximum of only 10 Km per day will be allowed.

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2.2.3. Category ‘3’: Hiring of Taxi for requirement outside DLHI & NCR

Under this category, taxies would be hired for travel to places ‘OUTSIDE Delhi & NCR’. This may involve stay outside Delhi & NCR ranging from 1 to 7 days. The minimum period for taxi hired under this category may range from 12 hrs. to 14 hrs. and payments would be made on per km. basis. Minimum km. to be charged under this category (average for the entire trip) would be 200 km. per day. Any extra detention beyond 5 hrs (on the last day of the trip) would be treated as a day. The meter reading for payment will start and end from the place where the taxi has been asked to report for duty and returned from duty respectively. . However the To and fro dead mileage up to a maximum of only 10 Km per day will be allowed.

2.3 Eligibility Criteria

a. The bidder should be a well established taxi agency / firm having a fleet of latest models of taxi/cars (at least 20 cars of registration 2013 or of later years) in the bidder’s own name without any legal encumbrances as per details in Annexure – A.

b. The bidder should have experience of at least five years for providing such

services, out of which the bidder should have experience of at least 2 years for providing the service in Govt. /PSU department.

c. The bidder shouldn’t have been blacklisted by any central/state government

agency in the past three years. (Attach self certificate) d. The bidder should have at least four offices/tie-ups preferably in different

regions like North, East, West & South in NCR with a functional landline telephone for round the clock booking of the requirements.

e. The bidder should be registered with the service tax department and

carrying a valid Service Tax registration number. f. The bidder must be carrying a PAN number in the name of agency/firm. g. The bidder must submit attested copies of Articles of Association (in case of

registered firm), Bye laws and certificates for registration (in case of registered co-operative Societies), Partnership deed (in case of partnership firm), and attorney in case of sole proprietor.

h. The agencies to which the bidder is providing taxi services should have the

annual turnover of above Rs. 2 Crores.

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i. The bidder should submit Income Tax Return certificate for the last 3 Financial years, i.e. 2014-15, 2013-14, 2012-13. (Certified copy of IT Return is required)

j. The bidder must be providing taxi services to atleast 5 different agencies at present and submit the work order copy along with documents.

k. The bidder must attach a copy of registration certificate from EPFO and ESIC for the driver employed.

The bidders shall submit documents in support of the above eligibility criteria failing which their bids shall not be considered.

2.4 Earnest Money Deposit (EMD)

The bidder should deposit Earnest Money Deposit (EMD) of Rs. 5,00,000/- (Five

Lakhs only) refundable and tender fee of Rs. 500/- (Five Hundred only) non-refundable in the form of separate Demand Draft payable to National informatics

Centre Services Inc., New Delhi. The bid without EMD and tender fee shall be rejected and no correspondence will be entertained on this subject. Firms/suppliers, who are registered for relevant domain/ services with NSIC under Single Point Registration Scheme, shall be considered for exemption from furnishing the tender fees and EMD by the Competent Authority. In such cases, an attested copy of the VALID Registration Certificate from NSIC must be furnished at the time of submission of the bids. Mere registration as a SSI Unit does not qualify the Firm for exemption from furnishing the EMD. In the absence of a valid certificate from the NSIC or proper Bank Draft of EMD amount, such tenders shall be rejected straightway. No request for transfer of any previous deposit of earnest money or security deposit or payment of any previous bill in respect of any previous work will be entertained.

2.5 Bid submission

a. Bids are to be submitted as per the Annexure-C: Bid Submission.

1. Tender bid must contain the name, office and addresses including telephone

number(s) of the person(s) who are authorized to submit the bid with their

signatures.

2. NICSI will NOT be responsible for any delay on the part of the vendor in

obtaining the terms and conditions of the tender notice or submission of the tender

bids.

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3. Any alteration / overwriting / cutting in the bid should be duly countersigned

else it will be rejected. Conditional tenders shall NOT be accepted on any ground

and shall be rejected straightway.

4. No deviation from the tender specifications & terms and conditions will be

accepted.

b. The offer submitted by telex/Fax/ Email or ant manner other than specified above shall not be considered. No correspondence will be entertained on this manner.

c. Signing of Bid: Individual signing the bid or other documents connected with contract must specify whether he signs as :

1. A “sole proprietor” of the concern or constituted attorney of such sole

proprietor.

2. A partner of the firm, if it be a partnership firm, in which case he must

have authority to execute contracts on behalf of the firm and to refer to

arbitration disputes concerning the business of the partnership either by

virtue of the partnership agreement or by a power of attorney duly executed

by the partners of the firm.

3. Director or principal office duly authorized by the Board or Directors of the

Company, if it is a Company

4. In case of partnership firms, a copy of the partnership agreement, or general

power of attorney duly attested by a Notary Public, should be furnished on

stamped paper duly sworn of affirmed by all the partners admitting execution

of the partnership agreement or the general power of attorney. The attested

copy of the certificate of registration of firm should also be enclosed along

with the eligibility bid.

5. In the case of partnership firms, where no authority to refer disputes

concerning the business of partnership firm has been conferred on any parties

the tender and all other related documents must be signed by all partners of

the firm.

6. A person signing the bid form or any documents forming part of the bid on

behalf of another person should have an authority to bid such other person

and if, on enquiry it appears that the persons so signing had no authority to do

so, NICSI may, without prejudice cancel the contract and hold the signatory

liable for all costs, consequences and damages under the civil and criminal

remedies available.

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7. The bidder should sign and affix his/his firm’s stamp at each page of the bid

and all its Annexure.

d. At any time prior to the last date for receipt of bids, NICSI, may, for any reason,

whether at its own initiative or in response to a clarification requested by a prospective bidder or as per the decisions taken in the pre-bid meeting, modify the Tender Document by an amendment. The amendment will be notified on NICSI website http://nicsi.nic.in & https://eproc-nicsi.nic.in/nicgep/app will be binding on the prospective bidders. In order to afford prospective bidders reasonable time in which to take the amendment into account in preparing their bids, NICSI may, at its discretion, extend the last date for the receipt of Bids. No bid may be modified subsequent to the last date for receipt of bids. No bid may be withdrawn in the interval between the last date for receipt of bids and the expiry of the bid validity period specified by the Bidder in the Bid. Withdrawal of a bid during this interval shall result in forfeiture of Bidder’s EMD.

e. The Bidder shall bear all costs associated with the preparation and submission of its bid. NICSI will, in no case, be responsible or liable for those costs, regardless of the outcome of the tendering process.

f. The vendor has to quote rates for all the categories 1, 2 & 3 as mentioned in ANNEXURE-B of the Financial Bid.

2.6 Last date for receipt of bids

a. The bid complete in all respects and as per the format prescribed in this tender

document must reach the DM (Tender) , National Informatics Centre Services

Inc., New Delhi – 110066, complete in all respect latest by as per schedule

mentioned in Annexure-D : Time Schedule No tender will be accepted beyond

above mentioned date & time.

b. The tender bids will be opened in the presence of representatives of Bidders on

as per schedule mentioned in Annexure-D: Time Schedule at NICSI, New

Delhi.

c. Bids must be received by NICSI at the address specified above not later than the

date and time given as per schedule mentioned in Annexure-D: Time Schedule.

In the event of the specified date for the receipt of Bids being declared a holiday

for the NICSI, the Bids will be received up-to the appointed time on the next

working day. Any bid received by NICSI after the last date and time for receipt

of bids prescribed by NICSI, pursuant to above Clause, will be declared late and

will not be accepted and returned unopened to the bidder.

2.7 Bid Validity

http://nicsi.nic.in/

https://eproc-nicsi.nic.in/nicgep/app

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All the Bids must be valid for a period of 90 days from the date of tender

opening for placing the initial order. However, the prices should be valid for

the period of initial empanelment of two years and extended six months (if

tender will be extended for 6 months after 2 years).

2.8 Evaluation and Comparison of Bids

a. EN-01 & Packet-I (EMD & Tender Fees) will be opened first on the

specified date and time as per schedule mentioned in Annexure-D: Time

Schedule in the presence of bidder’s representatives (one from each bidder).

EN-02 and Packet-II of only those bidders whose EMD and tender fee are in

order shall be opened in the same session. Bids not accompanying with the

prescribed EMD and tender fee shall be returned to their representatives or

posted back to them.

b. The contents of EN-02 & Packet-II (Bidder’s Eligibility) shall be passed on to

a duly constituted Technical Evaluation Committee (TEC) for evaluation.

The TEC would scrutinize the bids with respect to the eligibility conditions

specified in the tender document, may call for additional information from

the bidders or may visit the bidders’ offices for verification. Additional

information if called for must be submitted in the time period given by the

TEC failing which the bid shall be rejected.

c. Packet-III (Financial Bid) shall be opened only for the technically accepted

bidders on a date and time duly notified and in the presence of the bidders’

representatives. The rates quoted by various bidders shall be read out in

this session if so desired by the representatives. The financial bids shall be

evaluated by a duly constituted Financial Evaluation Committee (FEC).

d. LQ1 is the bidder quoting maximum. numbers of least rates in Table 1 &

Table 2 against Column 3,4,5 & 6 in the financial bid. However, LQ1 bidder

has to match the lowest rates for other items in Table-1, Table-2, Table -3

& Table -4 quoted by other responsive bidders. For such matching, zero

rates or incredibly low rates quoted by other bidders wouldn’t be

considered. EMD of bidders quoting zero or incredibly low rates would be

forfeited. If LQ1 refuses to match the lowest rates of other items in Table-1,

Table-2, Table-3 & Table-4, its EMD would be forfeited and tender scrapped.

e. NICSI shall have a panel of 2 (Two) bidders. For this LQ2 (bidder offering

the second max. no. of lowest (L1) quote in Table 1 & 2 against Column 3,

4,5 & 6 will be asked to match the rates of LQ1. If agreed, LQ2 bidder will

also be placed on the panel along with LQ1. If LQ2 does not agree,

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opportunity will be given to LQ3 bidder and so on. If none of the other

bidders agree to match LQ1 rates then LQ1 alone shall be on the panel.

f. Any attempt by any bidder to bring pressure of any kind, may disqualify the

bidder for the present tender and the bidder may be liable to be debarred for

three years from bidding for future NICSI tenders besides forfeiting the

EMD.

g. NICSI reserves the right to accept any bid, and to cancel/abort the Tender

process and reject all bids at any time prior to award of Contract, without

thereby incurring any liability to the affected Bidder or Bidders, of any

obligation to inform the affected Bidder or Bidders of the grounds for

NICSI’s action and without assigning any reasons.

h. The decision of NICSI arrived at as above will be final and no representation

of any kind will be entertained on the above. Any attempt by any bidder to

bring pressure of any kind, may disqualify the bidder for the present tender

and the bidder may be liable to be debarred from bidding for NICSI tenders

in future for a period of at least three years.

i. When deemed necessary, NICSI may seek clarifications on any aspect from

the Bidder However, that would not entitle the Bidder to change or cause

any change in the substance of the tender submitted or price quoted. Also it

will not imply that bidder’s bid has been selected for processing.

j. NICSI may waive any minor informality or non-conformity or irregularity

in a bid, provided such waiver does not prejudice or affect the relative

ranking of any Bidder.

k. The Percentage of the Fuel Component in rates and the Percentage of Driver

Wages component in rates of the L-1 bidder will be the final empanelled

percentage factors. The LQ2 will be asked to match these percentage

component factors along with the lowest rates.

2.9 Award of Contract

a. In the case of the Bidders whose tenders are not considered, the Earnest

Money Deposit will be refunded without any interest after the tender

finalization. In the case of bidders whose tenders are accepted, bidders

should give Security Deposit of Rs. 6,00,000/- (Rupees Six Lakhs only) in

the form of Bank Guarantee (BG) from a scheduled bank, drawn in the name

of National Informatics Centre Services Inc., New Delhi valid for the period

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of empanelment/extended empanelment. Earnest Money Deposit will be

refunded without any interest on receipt of Security Deposit from the

bidder. The security deposit of the empanelled bidder(s) shall be forfeited in

case of any default i.e unsatisfactory service or any established reasons of

breach of contract finalized on the basis of this tender. No interest will be

payable for the Security Deposit. The empanelment or any part of it is non-

transferable.

b. The finally short listed bidder LQ1 & LQ2 shall sign an empanelment with

NICSI within one week of such communication from NICSI failing which

their EMD shall be forfeited and tender will be scrapped. The LQ1 bidder

shall also be debarred from quoting for future tenders of NICSI for a period

of five years.

c. NICSI may at any time terminate the Contract by giving written notice to

the Empanelled Bidder(s), without any compensation, if the Bidder becomes

bankrupt or otherwise insolvent, provided that such termination will not

prejudice or affect any right of action or remedy which has accrued or will

accrue thereafter to NICSI.

d. If the Empanelled Bidder(s) are not able to fulfill their obligations as per the

empanelment, NICSI reserves the right to accomplish the work through

another bidder at the cost and risk of the defaulting bidder.

2.10 Payment terms

a. Payments, subject to Tax Deduction at Source (TDS) shall be processed

within one month of the submission of the complete documents.

b. Duly signed bills in triplicate shall be submitted along with the daily log

book/duty slips of Taxi Permit car’s usage signed by the officer who used

the vehicle in prescribed format provided by NICSI.

c. The To and fro dead mileage up to a maximum of only 20 Km per day will

be allowed.

d. State entry taxes, Parking charges & toll tax will also be paid extra on

production of proof.

e. If any of the condition of Km or Hr is met i.e. either Km completed or hour

time completed, the full payment will be made in that category.

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f. A copy of RC of vehicle used and proof of minimum wages paid, as per

wages of skilled labour under minimum wages act, to the driver concerned

have to be attached along with bills.

g. If the vehicle registration is before 2013, then 50% amount will be deducted

from the payment.

h. Vehicle required before 5:00 AM and detained beyond 11:00PM will be paid

night charge as mentioned in each category.

2.11 Reporting of Taxi Permit Cars and Penalties

a. The empanelled bidder(s) have to provide Taxi Permit Cars on telephonic

intimation from the authorized officers of NICSI. The cars can be requisitioned

at any time of the day and night throughout the validity of the empanelment.

The cars should be provided at the desired location within 30 minutes of

telephonic/written intimation. In case the car is not made available at the

appointed time and desired location, NICSI will make alternate arrangement

at the cost and risk of the defaulting bidder and the double charges as actual

expenditure will be deducted from pending bills or by invoking the Security

Deposit or by raising claims.

b. The log book/duty slips shall be countersigned by NICSI Officer using the

vehicle on the same day/ immediately after availing service. It will be the

responsibility of the Driver to get the log book/ duty slip filled up and signed

by the Officer using the car on completion of the journey. Any overwriting,

cutting or erasing of entries on log book/ duty slip will not be admitted until

signed by the NICSI Officer.

c. NICSI stands indemnified of the consequences arising out of any accident or

mishap or violation of traffic rules by the driver while performing NICSI duty.

NICSI also stands indemnified of any responsibilities that fall in the domain of

the empanelled bidder with respect to the hired vehicles, drivers and statutory

requirements with the State Transport authority.

d. While performing the duty, if a vehicle is rendered out of order, the bidder

shall send the replacement within 30 minutes failing which NICSI shall be free

to make alternate arrangement at the cost and risk of defaulting bidder besides

stopping the payment of the service availed by the vehicle that breaks down

on duty.

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e. The order for hiring a vehicle will be placed on the bidder. However, the

bidder shall provide the vehicle from its nearest office/tie-up to contain the

dead mileage. The dead mileage will be actual and will not be more than 20

Km for to and fro in any case.

2.12 Force Majeure Clause

If at any time, during the continuance of the empanelment, the performance in

whole or in part by either party of any obligation under the empanelment is

prevented or delayed by reasons of any war, hostility, acts of public enemity, civil

commotion, sabotage, fires, floods, explosions, epidemics quarantine restrictions,

strikes, lockouts or acts of God (hereinafter referred to as "events"), provided notice

of happenings of any such event is duly endorsed by the appropriate

authorities/chamber of commerce in the country of the party giving notice, is given

by party seeking concession to the other as soon as practicable, but within 21 days

from the date of occurrence and termination thereof and satisfies the party

adequately of the measures taken by it, neither party shall, by reason of such event,

be entitled to terminate the empanelment, nor shall either party have any claim for

damages against the other in respect of such nonperformance or delay in

performance, and services under the empanelment shall be resumed as soon as

practicable after such event has come to an end or ceased to exist and the decision

of NICSI as to whether the services have so resumed or not, shall be final and

conclusive, provided further, that if the performance in whole or in part or any

obligation under the empanelment is prevented or delayed by reason of any such

event for a period exceeding 60 days, NICSI may at his option, terminate the

empanelment.

2.13 Arbitration

a. In case of any disputes or differences arising out at any time in connection with

the discharge of services as per the empanelment, NICSI and the empanelled

bidder shall first endeavor to settle such disputes of differences amicably.

b. All disputes or differences, including the claims for damages and compensation

whatsoever, arising between the parties, out of or relating to the construction,

meaning, operation or effect of this agreement or the breach thereof shall be

settled amicably. However, if the parties are not able to resolve them amicably

within a period of 15 (fifteen) days, the same shall be resolved by arbitration in

accordance with the Arbitration and Conciliation Act, 1996. The dispute may be

referred to arbitration by either party only after notice in writing to the other,

clearly mentioning the nature of the dispute/ differences. Such arbitration shall

be conducted by a arbitral tribunal consisting of three arbitrators one arbitrator

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to be appointed by each Party, and the third arbitrator to be nominated by DG

(NIC). The Arbitration and Conciliation Act 1996 or any statutory modification

thereof shall apply to the arbitration proceedings and the venue for the

arbitration proceedings shall be Delhi and courts at Delhi shall have exclusive

jurisdiction. All the arbitration proceedings shall be carried out in English

language.

c. The arbitrator or arbitrators appointed under this Article shall have the power

to extend the time to make the award with the consent of parties.

d. Pending reference to arbitration, the parties shall make all endeavors to

complete the work in all respects and all disputes, if any will finally be settled in

the arbitration.

e. Upon every or any such references to the arbitration, as provided herein the cost

of and incidental to the reference and Award respectively shall be at the

discretion of the Arbitrator, or the umpire, as the case may be.

f. The award of Arbitrator or Arbitrators, as the case may be, shall be final and

binding on the parties. It is agreed that the empanelled bidder shall not delay

the carrying out of the services by reason of any such matter, question or dispute

being referred to arbitration, but shall proceed with the services with all due

diligence. NICSI and the empanelled bidder hereby also agree that arbitration

under this clause shall be the condition precedent to any right of action under

the empanelment except for as provided for in the Tender.

2.14 Miscellaneous

a. NICSI will not be responsible for any delay on the part of the bidder in obtaining the terms and conditions of the tender notice or submission of the tender bids.

b. In the event the Bidder’s Company or the concerned division of the company is

taken over/bought over by another company, all the obligations under the agreement with NICSI, should be passed on for compliance by the new Company/new Division in the negotiation for their transfer.

c. All terms and conditions governing prices and supply given above, as

applicable to NICSI, will be made equally applicable to NIC. d. NICSI reserves the right to modify and amend any of the above-stipulated

condition/criterion depending upon Project priorities vis-à-vis urgent commitments. NICSI also reserves the right to cancel this tender without assigning any reason therefore.

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e. NICSI may at its discretion, extend this date for the receipt of bids by

amending the tender document , in which case all rights and obligations of the client and bidder previously subject to the last date will there after be subject to the last date as extended.

f. Printed conditions mentioned in the tender bids will not be binding on NICSI.

Alterations, if any, in the tender bid should be attested properly by the bidder, failing which the tender will be rejected.

g. Rates should be in Indian Rupees only. Rates should include all charges

applicable for the services being offered. Service tax shall be applicable as per the Government orders from time to time. Parking charges, toll tax and other Govt. Charges will be paid extra on production of proof.

h. During the period of empanelment/extended empanelment, if the rates of fuel

go up by more than 10%, on account of the policies of the Government, NICSI would consider upward revision of the hiring charges to tune such hike in fuel charges affecting the operating costs. NICSI’s decision will be final and binding in this regard. The empanelment of the vendor(s) refusing to accept NICSI’s decision will be cancelled and EMD/Security Deposit will be forfeited.

i. In case of monthly vehicle, Sunday will not be included. j. Each driver must have a mobile and his mobile no. should be informed to

NICSI by the vendor. k. If it is found that any vendor is involved in tampering of meter, then his

empanelment will be cancelled and penalty will be imposed. l. The Taxi Permit cars, of registration 2013 and later, neatly upholstered and

fitted with all necessary accessories for the safe and comfortable journey of officers availing them, will only be accepted for NICSI duty.

m. Only regular, reasonably educated and well behaved drivers in uniform (white

safari suit) with proven efficiency will be deployed for NICSI duty. For long term/monthly hiring, the vehicle and driver will not be changed unless the driver is on leave.

n. The vehicle deployed for NICSI duty shall be preferably CNG driven and

conforming to the standards and norms prescribed by the Transport Department.

o. During the period of empanelment/extended empanelment, if the rates of fuel

changed for more than +/- 10%, on account of the policies of the Government, NICSI would consider revision of the hiring charges to tune such changes in fuel charges affecting the operating costs. NICSI’s decision will be final and

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binding in this regard. The empanelment of the vendor(s) refusing to accept NICSI’s decision will be cancelled and EMD/Security Deposit will be forfeited.

p. During the empanelment/extension period, if there are some changes in the government polices/ labour law which has implication in the wages of the drivers. NICSI would consider the revision of the empanelment rates. NICSI’s decision will be final and binding in this regard. The empanelment of the vendor(s) refusing to accept NICSI’s decision will be cancelled and EMD/Security Deposit will be forfeited.

2.15 Applicable Law

a. The agency shall be governed by the laws and procedures established by Govt. of India, within the framework of applicable legislation and enactment made from time to time concerning such commercial dealings/processing.

b. All disputes in this connection shall be settled in Delhi jurisdiction only. c. NICSI reserves the right to cancel this tender or modify the requirement. d. NICSI also reserves the right to modify/relax any of the terms & conditions of

the tender by declaring/ publishing such amendments in a manner that all prospective vendors /parties to be kept informed about it.

e. NICSI in view of projects requirement may reject any tender(s), in which any

prescribed condition(s) is/are found incomplete in any respect and at any processing state.

Deputy Manager

(Tender) NICSI

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Annexure- A: BIDDER ELIGIBILITY Name of the Agency: Addresses of Offices: 1. East Delhi 2. West Delhi With Telephone no’s & Mobile 3. North Delhi 4. South Delhi

Year of setting up: Service Tax Registration No: PAN No:

Item Amount

Rs. Name of the Bank Bank Branch Draft No:

EMD 5,00,000

Tender fee 500

Details of Taxi Permit Car (s) (Minimum 20 cars registered in bidders own name for each category). Pl give information on all cars registered in your agency name of make 2013 and later.

S.No. Registration No: Make Model Year Kilometers

Run

1

2

3

.

.

.

.

.

.

.

Xerox copies of the STA registration of each of the above vehicles must be submitted.

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DETAILS WHERE THE BIDDER IS EMPANELLED FOR THIS SERVICE

S. No. Year since

empanelled Name of Govt./State/PSU

Organization with address Contact Person

Telephone No:

1

2

3

4

5

Place: Signature: Date: Name:

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Annexure-B: Financial Bid 1. Name of the Agency:................................................................................

2. Rate of 1 liter Petrol as on Date of Bid Submission (i.e …./…../2015): Rs. …………………

3. Rate of 1 liter Diesel as on Date of Bid Submission (i.e …./…../2015): Rs. …………………

4. Percentage of Fuel Component in rates (in %): ………..%

5. Percentage of Driver Wages component in rates (in %): …………%

Category 1

Rates for Local hiring on Monthly Basis including NCR (Delhi/New Delhi/Ghaziabad/Faridabad/ Gurgaon/Noida etc.) Table 1:

Sl. No.

Description

Charges for 2000kms/25

days per month/ 250 hours p.m.

Charges for Extra

Kilometer (per km)

Charges for extra hour (per hour**)

Night Charges for Vehicles detained

before 5:00 AM and beyond 11:00PM **

(1) (2) (3) (4) (5) (6)

1 Economy Cars (AC)

2 Economy Cars (Non-AC)

3 Medium Cars (AC)

4 Medium Cars Luxury

5 Medium Cars (Non-AC)

6 Luxury Cars

7 Spacious Cars

8 Super Luxury Cars

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Category 2

Rates for Local hiring of AC Taxi for Half Day and Full Day including NCR (Delhi/New Delhi/ Ghaziabad/Faridabad/Gurgaon/Noida etc.) Table 2:

S. No

Description

Rate in Rs.

Local Running - AC

Half day (40 Km/ 5

hrs)

Full Day

(80 Km/ 10 hrs)

Extra per Km.

Extra per Hr.



(1) (2) (3) (4) (5) (6) (7)

1 Economy Cars

2 Medium Cars

3 Medium Luxury Cars

4 Luxury Cars

5 Spacious Cars

6 Super Luxury Cars

Rates for Local hiring of Non-AC Taxi for Half Day and Full Day including NCR (Delhi/New Delhi/ Ghaziabad/Faridabad/Gurgaon/Noida etc.) Table 3:

S. No.

Description

Rate in Rs.

Local Running – Non AC

Half day (40 Km/5 hrs)

Full Day

(80 Km/ 10 hrs)

Extra per Km.

Extra per Hr.



(1) (2) (3) (4) (5) (6) (7)

1 Economy Cars

2 Medium Cars


4 Luxury Cars

5 Spacious Cars

6 Super Luxury Cars

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Category 3 Rates for Outstation Hiring: Table 4:

*** If vehicle is detained for more than 1 day, 200 KM/day condition will be calculated on the basis of average running for complete journey. E.g. If vehicle is detained for 3 days, then applicable Kms will be as follows:

Column A Column B Column C

No. of Days Actual Running Km/Day Calculated Running

Km/Day

Day 1 40 200

Day2 260 260

Day3 210 210

Total 610 670

Applicable Not Applicable

In this Scenario, Column B will be applicable.

** After 10 Hours duty, extra hour will be applicable only upto 11 PM. If vehicle is detained after 11 PM then night charge will be applicable.

S.No. Description

Rate in Rs.

AC Non AC

Per Km. (min. 200 Km per day) ***

Driver detention

charges per night

Per Km. (min. 200 Km per day) ***

Driver detention

charges per night

(1) (2) (3) (4) (5) (6)

1 Economy Cars

2 Medium Cars


4 Luxury Cars

5 Spacious Cars

6 Super Luxury Cars

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a. ECONOMY

CARS

i.e. Tata Indica, Indica Vista, Ambassador, Maruti Suzuki Zen,

Ritz, WagonR, , Etios Liva, Santro, EECO etc. or equivalent

model

b. (iii) MEDIUM CARS

i.e. Ford Ikon, Fiesta, Indigo D’zire, Tata Manza, Accent/ Xcent,

Honda City etc. or equivalent model

(iv) (v) MEDIUM

LUXURY CARS

i.e SX4, HONDA CITY etc. or equivalent model

c. LUXURY CARS i.e. Honda Accord, Toyota Corolla, Lancer, Cruze etc or

equivalent model.

d. SPACIOUS CARS

i.e. Scorpio, Innova, Tavera, Sumo Grant, M. Xylo, Ertiga etc. or

equivalent model

e. SUPER LUXURY CARS

i.e. Mercedes, Camery, etc. or equivalent model) as per NICSI

requirement.

Service tax and other Govt. Charges will be applicable as per 2.14(g).

# The bidder shall quote rates including all insurances & tax liabilities etc. but excluding service tax, toll tax, parking and other Govt. charges which shall be payable as applicable.

Place: Signature: Date: Name:

SEAL

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Annexure-C: Bid Submission

The bid has to be submitted into two parts i.e both online and physical bid are

compulsory.

The Online & Manual bids should be submitted as under:

Part-I (Online Bid Submission)

Online bids (complete in all respect) must be uploaded on http://eproc-nicsi.nic.in a

latest by the deadline given in Annexure-D: Time Schedule

Packet - I The PDF file should be saved as ‘EMD_Taxi_<Bidder’sName>.pdf’

Scanned copy of the demand drafts/pay orders for EMD

OR Scanned copy of the valid NSIC certificate, whichever applicable.

This PDF file not containing the above documents or containing the financial

bid in explicit/implicit form will lead to rejection of the bid.

Packet – II The PDF file should be saved as ‘Eligibilit _Taxi_<Bidder’sName>.pdf’.

It should contain the following information –

Duly filled , signed & stamped Compliance sheet as per

ANNEXURE A : BIDDERS ELIGIBLITY

This PDF file not containing the above documents or containing the financial

bid in explicit/implicit form will lead to rejection of the bid.

Packet- III The XLS file should be saved as ‘Financial_Taxi_<Bidder’sName>.xls’.

It should contain the following information –

Financial bid for the various items in the format provided in

ANNEXURE B: FINANCIAL BID

All the bid documents should be signed by the authorized signatory of the

company.

Part-II (Manual Bid Submission)

Physical bid must reach latest by the deadline given in Annexure-D: Time Schedule

The Manual Bid must be submitted in two separate inner covers, which should be addressed to the DM, Tender, NICSI-110066. These covers should be superscripted as under and should be sealed separately.

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EN-01 - “NICSI-Open tender for Hiring of Taxi Permit Cars - EMD and Tender Fee”

The Envelop EN-01 must contain two separate demand drafts respectively for EMD and tender fee.

EN-02 - “NICSI-Open tender for Hiring of Taxi Permit Cars - Bidder Eligibility” as per Annexure-A

The envelope EN-02 must also contain the document in support of the eligibility criteria as mentioned above. The eligibility bid should be submitted in form given in Annexure-A along with registration particulars, Copy of PAN Number issued in favour of the firm, full details of the number of Taxis registered in the name of the bidder or his firm with photo copies of RCs and any other information sought for in the last section of the Annexure-A.

The outer cover in which these two sealed covers are placed should be superscripted “NICSI-Open tender for Hiring of Private Taxi Service” and addressed to:

DM, Tender National Informatics Centre Services Inc. 1st Floor, NBCC Tower, 15 Bhikaji Cama Place,

New Delhi – 110066

The offers submitted by telex/telegram/fax/email or any manner other than specified above shall not be considered. No correspondence will be entertained on this matter.

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Annexure-D: Time Schedule

Schedule of Tender

S.N. Activity Date & Time At Source/Venue

1.

Sale/ Publishing of Tender Date and Time.

02/11/2015

https://eproc-nicsi.nic.in/nicgep/app & http://nicsi.nic.in

2. Pre-bid Meeting Date and Time.

09/11/2015 on 1130 Hrs

NICSI, 1st Floor, NBCC Tower-15, Bhikaiji Cama Place, New Delhi-110066

3. Last Date & Time of Submission of Tender.

24/11/2015 Till 1500 Hrs

4. Opening of Tender Dates and Time.

26/11/2015 at 1100 Hrs

*** The tender document can be downloaded from our website as mentioned above and tender fee of Rs. 500/- should be submitted as per clause 2.4 below.



http://nicsi.nic.in/

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