Dear Candidate,

Talk of the Town Administrator, The Communication Trust Fixed contract until end of March 2015

35 hours per week£18,200 pa - £19,690 pa inclusive of LW Allowance

Thank you for your interest in applying for the above new role, please find the following:

Information about The Communication Trust Job Description & Person Specification The Application Form

To apply please return the completed application form to the HR team by 9am on 14th July. We will be interviewing on 17th July.

Please ensure that you have addressed all of the skills listed in the person specification.

In the interests of economy we will only notify those candidates who are short-listed.

Thank you for your interest and we look forward to receiving your application.

Yours faithfully,

The Communication Trust

The HR Team (I CAN)8 Wakley Street

London, EC1V 7QETel: 0207 843 6321

Email: jobs@ican.org.uk

The Communication Trust

The Communication Trust is a coalition of almost 50 not-for-profit organisations.

Working together we support everyone who works with children and young people in England to support their speech, language and communication.

Our work focuses on supporting children and young people who struggle to communicate because they have speech, language and communication needs (SLCN) as well as supporting all children and young people to communicate to the best of their ability.

We do this because our ability to communicate affects us in every aspect of our lives. Many children could be helped to communicate better and some children need really focused support to reach their full potential.

No child or young person should be denied that opportunity.

To read our strategy for 2013-2017 please click here.

The Trust’s work is supported by the Department for Education and other funders. More information can be found at www.thecommunicationtrust.org.uk

Who we work with

The Trust was founded by Afasic, BT, the Council for Disabled Children and I CAN. They recognised that in order to make a lasting impact for children and young people, particularly those with SLCN, we need to work collaboratively and collectively.

Since 2007 we have brought together nearly 50 organisations, combining the efforts of the not-for profit sector and working constructively with Government and civil society to ensure positive outcomes for children and young people.

Job description

POST: Talk of the Town Administrator

REPORTS TO: Talk of the Town Programme Manager

Job summary

Last year, The Communication Trust received a grant from the Education Endowment Foundation to test a school-wide approach to improving the speech, language and communication skills of primary aged children across areas of social deprivation.

The programme, Talk of the Town, offers a whole school approach to supporting speech, language and communication as part of a randomised controlled trial across 63 primary schools. It aims to facilitate early identification, encourage joined up working and improve outcomes for children with speech, language and communication needs (SLCN). It addresses the high level of poor language that exists, especially in areas of social deprivation.

We are currently looking for an administrator to join the Talk of the Town team and help us implement this exciting project.

Specific responsibilities

1. Organise multiple stakeholder meetings across the county, liaising with schools and partners to confirm attendance and check they have all the information about the venue & facilities

2. Prepare meeting papers and take minutes for all internal meetings as required and external meetings when requested

3. Organise travel and accommodation for a team of people, including remote workers4. Organise and manage all training events for staff and schools5. Support maintaining project databases, websites and manage the Talk of the Town

Blog6. Develop project content for newsletters and proof marketing resources7. Monitor the budget and ensure invoices are recorded, coded and processed.8. Purchase all project resources and distribute materials to schools and remote

working staff9. Respond to internal/external email and telephone enquiries

General Responsibilities

1. Undertake relevant training and development, as required2. Participate and contribute to one’s own performance appraisal and supervision

sessions3. Attend and contribute to appropriate staff meetings and training

1. Adhere to all relevant health and safety protocols as they apply in the course of the work.

2. Ensure that all policies and procedures of The Communication Trust are adhered to at all times

3. Avoid any behaviour that discriminates against your fellow colleagues or potential employees

4. Safeguard at all times confidentiality of information relating to children, staff and the partners’ work

The list of duties and responsibilities is by no means exhaustive and the post holder may be required to undertake other relevant and appropriate duties as required and the role is subject to regular review and appropriate modification.

Personal specification

ESSENTIAL DESIRABLEQualifications GCSEs (or equivalent) English and Maths at

grade A-CExperience Previous office/administrative experience

(paid or unpaid) Experience of using Microsoft Office products,

including Word, Excel, PowerPoint and Outlook and office equipment including fax and photocopier

Experience of working in a charitable organisation

Knowledge of Raiser’s Edge and Sharepoint

Experience of writing for in house publications/ websites / blogs .

Skills Excellent writing, communication and presentation skills

A self starter with excellent interpersonal skills and the ability to work with staff and external stakeholders at all levels.

Excellent organisation, accuracy and prioritising skills.

The ability to set up and maintain manual and computerised filing systems and databases

Able to stay calm and problem solve under pressure.

Excellent knowledge of all Microsoft office software

Other Factors Committed to the overall aims of The Communication Trust

Willing to develop/learn in the role

Summary of Terms and Conditions

Job Title: AdministratorTerm: Until March 31st 2015Start Date: ASAPLocation: 31 Angel Gate, Goswell Road, London, EC1

Salary: £18,200 pa - £19,690 pa inclusive of LW AllowanceHours: 35 hours per week with one unpaid hour for lunch each day, occasional

out of hours working, overnight stays and some travel for which notice will be given.

Annual Leave 25 days per annum plus bank holidays and Christmas closure

Probation: There is a standard probationary period of 6 months.

Pension: After 3 months, staff employed on a continuing contract, or temporary contract of minimum 6 months, are entitled to join the I CAN group pension scheme with Aviva. Employer contribution 4.5%, minimum employee contribution 3%.

Childcare Voucher Scheme: TCT operates a childcare voucher scheme which allows staff to save on childcare costs.

Season Ticket Loan Following the probation period, TCT offers an interest free loan to purchase an annual season ticket from the relevant rail company or London Underground Ltd.

Cycle Loan We offer an interest free loan to purchase a bike for travel to & from work, after passing the probationary period.

Employee Assistance Scheme TCT operates an EAP which enables staff and their immediate families to access free, confidential independent support, 24 hrs/365 days a year on a wide range of work/personal issues e.g. stress, bereavement, financial issues etc.

Application for Employment FormPlease return to:Human Resources Team, I CAN, 8 Wakley Street, London, EC1V 7EQEmail: : jobs@ican.org,uk Fax: 020 7713 5497

Please complete this form in full supplemented by additional sheets if necessary. CV’s WILL NOT BE ACCEPTED : All personal data supplied to us on this form, which is subsequently processed on computer or by other means, is subject to the provisions of the Data Protection Act 1998.

Position applied for: Closing Date: Vacancy Ref No.:

Where did you see this job advertised?

Personal detailsLast Name: Title: (Mr/Mrs/Miss/Ms/Dr/Prof) First names: (for official purposes)

Address: Preferred name: (name you wish to be known as)

National Insurance number:

Post code: Home telephone number:

E-mail address: Confidential fax number:

Mobile telephone number: Work telephone number:

If you are a teacher, please provide: DfES numberGTC registration number

Employment (if applicable)

Name of current/last employer:

Title/description of your current job and key responsibilities: Start date: End date:

Current /Final Salary:

What period of notice are you required to give to your present employer?

Reason for leaving:

Previous EmploymentStart End Date Job Title Employer Reason for Leaving

Education and QualificationsDate Gained Name of

School/College/University

Subjects Qualification and Grade

Training Provider Date

Professional Membership/RegistrationIssuing Body Registration Number Expiry Date

Suitability

Please assess yourself against the requirement of the Person Specification, giving examples ofhow you meet the defined criteria. Ensure you are concise and to the point. You may continueon additional sheets if necessary.

Referees

Please give the names and addresses of two referees, one of whom should be your current or most recent employer. Students should give the names of a lecturer/tutor/supervisor as appropriate. If you are applying for a post involving direct contact with children, at least one referee must be able to comment on your child contact experience. We will normally request references before interview; if you do not wish us to contact them without your consent, please put a cross (X) next to their name.

1. Name: Telephone number:

Capacity known to you:Address: Confidential fax number:

E-mail address:

2. Name: Telephone number:

Capacity known to you:

Address: Confidential fax number:

E-mail address:

Additional Information

Please give below any further information that is relevant to your application, eg: your application is for a job share; periods of time when you would be unavailable for interview; any special requirements should you be invited for interview – for instance, you require overnight accommodation.

Relationships

Are you related to or acquainted with any of the staff of The Communication Trust, If so, please give details:

Asylum and Immigration Act 1966

Do you require permission to work in the UK? Yes No

Rehabilitation of Offenders Act 1974

Have you ever been convicted of a criminal offence? Yes No

If yes please give details in a separate envelope. You are required to give details of a 'spent conviction' as provided by the Rehabilitation of Offenders Act 1974 as the post is one that involves direct contact with children where we need to know about all convictions.

List 99/ Protection of Children Act List

Are you included on List 99 or the Protection of Children Act List? Yes No

I confirm that the information given on this form is, to the best of my knowledge and belief, true and complete. I also give my consent to the processing of my personal data by computer or other means in relation to my job application and possible future employment.

Signed……………………………………………………….. Date.......................................………..

I CAN - Equal Opportunities Monitoring Form - Recruitment

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I CAN is committed to equal opportunities and has a policy that is supported by a code of

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*The categories used are those given by the Commission for Racial Equality.** The categories used are those given by the Equal Opportunities Commission.