National Chapter Award National Chapter Award ProcessesProcesses

Presented by

Mike Honeycutt

Education Specialist

National FFA Organization

Goals for Today!Goals for Today!

Outline the process used to judge National Chapter Applications on the national level

Discuss common misconceptions and problems judges find in applications

Give you information to better able your chapter to be more successful at the state and national level

Common MisconceptionsCommon Misconceptions

I do a lot more than most chapters, how can we not be a 3-star chapter

The judges must not understand how we do things here.

Only a certain percentage can be 3-star anyway You have to write the applications certain way to

be successful The application has to cover the school year.

How are the applications How are the applications judged at the national level?judged at the national level?

12 judges are used (3 Eastern, 3 Western, 3 Southern, 3 Central)

Judges put into four groups of three; split up by region

In each group each member is designated to judge one area (student, community, chapter)

How are the applications How are the applications judged at the national level?judged at the national level?

A judges orientation takes place using “live” applications to build consistency

We cannot override state ranking orderEach state is judged togetherApplications scored using official rubric

from the Chapter Planning and Recognition Handbook

How are the applications How are the applications judged at the national level?judged at the national level?

Scoring breaks are as follows:– 180 and below = 1 star– 181- 359 = 2 star– 360-450 = 3 star

How are the applications How are the applications judged at the national level?judged at the national level?

3 star applications are kept and 2 and 1 stars are filed to be returned to state

Once all states are judged and all 3 star applications determined they are judged for Models of Innovation

Judges look through all 3 stars and pick 10 most innovative in each of the three areas; state ranking has no bearing

Keys to SuccessKeys to Success

Use activities, not programs (there is a difference) Use the correct quality standard for your activities Use SMART Goals Be clear in plan of action

(who,what,when,where,how) Really highlight positive results Basically, follow the rubric

What is addressed by the What is addressed by the rubric?rubric?

Correct Quality StandardGoals and Objectives (10 points)Plan of Action (15 points)Results and Evaluation (25 points)

Quality StandardsQuality Standards

Student Development:– Leadership– Healthy Lifestyles– SAE– Scholarship– Career Skills

Quality StandardsQuality Standards

Chapter Development– Recruitment– Financial– Public Relations– Leadership– Support Group

Quality StandardsQuality Standards

Community Development– Economic– Environmental– Human Resources– Citizenship– Agricultural Awareness

Goals and ObjectivesGoals and Objectives

Should be specificShould be measurableShould be attainable (realistic)Should be timelyShould have at least 3 for each activity but

no more than 5

Evolution of a GoalEvolution of a Goal

Hold a bicycle safety training (Smart Goal?)Chapter FFA members attend a bicycle

safety training conducted by local law enforcement (More Specific)

Seventy-Five percent of Chapter FFA members attend a bicycle safety training conducted by local law enforcement (Measurable and Attainable)

Evolution of a GoalEvolution of a Goal

Seventy-five percent of Chapter FFA members attend a bicycle safety training conducted by local law enforcement during the first semester (Timely)

Is this goal a true SMART goal at this point?

Plan of ActionPlan of Action

Plan of action for each objectiveClearly identify groups/individuals

responsible for actionClear time line for actionClear action steps outlinedShould indicate that learning is taking place

make sure to highlight steps that are innovative and unique

Evolution of a Plan of ActionEvolution of a Plan of Action

We will find a presenter to conduct the training and we will invite FFA members to attend on the date set.

Does this Plan of Action meet the criteria?

Evolution of a Plan of ActionEvolution of a Plan of Action

Let’s clearly identify who is responsible

Evolution of a Plan of ActionEvolution of a Plan of Action

Student Development committee will contact the police department to determine when an officer will be available to do the training and find a place for the training and will report findings to Chapter Officers. Chapter Reporter will create flyers and announcements to advertise the event. The Reporter will also contact local media to cover the event.

Evolution of a Plan of ActionEvolution of a Plan of Action

Let’s set a clear time line for action

Evolution of a Plan of ActionEvolution of a Plan of Action Student Development committee will contact the

police department during the first week of school to determine when an officer will be available to do the training and find a place for the training. Committee will report findings to Chapter Officers at the Aug. 10th meeting. Chapter reporter will create flyers and announcements to advertise the event starting one month prior. The reporter will also contact local media to cover the event one month prior to the event and send reminders to them weekly.

Evolution of a Plan of ActionEvolution of a Plan of Action

How can we show clear action steps and make sure judges have no doubt that this action plan is tied to our objective?

Evolution of a Plan of ActionEvolution of a Plan of Action Goal 1: 1.1 Student Development committee will contact

the police department during the first week of school to determine when an officer will be available to do the training and find a place for the training. 1.2 Committee will report findings to Chapter Officers on Aug. 10th 1.3 Chapter reporter will create flyers and announcements to advertise the event starting one month prior. 1.4 The reporter will also contact local media to cover the event one month prior to the event and send reminders to them weekly.

Results/EvaluationResults/Evaluation

Were the goals achieved?Were there benefits to the member, chapter,

community, etc.?Did this activity make an impact?Is there specific involvement?Was this activity educational?Is the photo and caption appropriate?

Evolution of Evolution of Results/EvaluationResults/Evaluation

The chapter planned and conducted the bicycle safety training. Sixty people attended the training.

Would this meet the criteria?

Evolution of Evolution of Results/EvaluationResults/Evaluation

We need to clearly express the objective was reached or at least partially reached.

Evolution of Evolution of Results/EvaluationsResults/Evaluations

The chapter held a bicycle safety training conducted by local law enforcement on Sept. 27th and 60 out of 75 Chapter FFA members (80%) attended the training.

Not only have we shown we accomplished the goal but also have proven that there was impact!

Evolution of Evolution of Results/EvaluationsResults/Evaluations

How can we further show impact and also show specific involvement as well as definite benefits?

If I address my plan of action I should be able to show these components.

Evolution of Evolution of Results/EvaluationsResults/Evaluations

The student development committee arranged for Officer Ken Rollins to conduct the training on Sept. 27th at the county fairgrounds and reported to the Chapter officers on Aug. 10th. The Chapter Reporter posted flyers and made announcements at school starting Aug. 26 and sent letters home to parents. 60 out of 75 FFA members (80%) attended the training. The Reporter also arranged for the event to be covered by The Daily Record and WPIX-1080AM and both ran reports on the event.

Evolution of Evolution of Results/EvaluationsResults/Evaluations

How can I make sure I have fully stated the educational impact of this objective?

Evolution of Evolution of Results/EvaluationResults/Evaluation

The student development committee arranged for Officer Ken Rollins to conduct the training on Sept. 27th at the county fairgrounds and reported to the Chapter officers on Aug. 10th. The Chapter Reporter posted flyers and made announcements at school starting Aug. 26 and sent letters home to parents. 60 out of 75 FFA members (80%) attended the training. The Reporter also arranged for the event to be covered by The Daily Record and WPIX-1080AM and both ran reports on the event. 100% of those who attended passed a bicycle safety examination.

Brief Comments on Photos Brief Comments on Photos and Captionsand Captions

Photos should show actionCaption should aptly describe action in the

photoDo not use old and dated picturesSave all digital pictures at 200dpi or >Avoid using pictures from the same event

more than once in the application

That’s all folksThat’s all folks

Primary Contact: Damon Spight, dspight@ffa.org, (317) 802-4402

Questions or comments

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