national adaptations to main survey instruments and layout verification national research...
TRANSCRIPT
National adaptations to main survey instruments and layout
verification
National Research Coordinators Meeting Windsor, June 2008
NRCMeetingWindsor
June 2008
Contents of presentation
• Principles of instrument adaptation
• Outline of adaptation review undertaken by the ISC
• National Adaptation Form (example)
• Problems identified in field trial
• Procedures for layout verification
NRCMeetingWindsor
June 2008
Adapting main survey instruments
• All instruments have to be adapted– including those for English-speaking
countries
• Adaptations should be kept to a minimum
• Adaptations have to be documented in National Adaptation Forms (NAF)
• There needs to be a consultation with the International Study Centre (ISC)
NRCMeetingWindsor
June 2008
Types of adaptations
• There are parts of instruments that have to be adapted– Provision in translation notes and NAF– Usually in carets (< >)
• There may be the need for adapting other items– This should only be done when absolutely
necessary!
• In some cases, NRCs may want to add items or categories– Should be discussed and agreed with ISC
NRCMeetingWindsor
June 2008
Purpose of National adaptation forms
• Necessary information for translation verification
• Reference for layout verification
• Facilitates data processing– Documenting any deviation from
international format
• Informs later data analysis
NRCMeetingWindsor
June 2008
Process of adapting instruments
• Completing NAF in cooperation with translator and reviewer (> Version I)
• Consultation about NAF with ISC (> Version II)
• Documenting any changes from translation verification (> Version III)
• Documenting any changes from layout verification (> Version IV)
NRCMeetingWindsor
June 2008
National adaptation forms (NAF)
• EXCEL format
• One general information spreadsheet
• Five (or six) adaptation forms– Cognitive test– Student background questionnaire– Student perceptions questionnaire– Teacher questionnaire– School questionnaire– Regional instrument (if applicable)
NRCMeetingWindsor
June 2008
Columns in NAF - 1
• Columns 1 to 3 should not be modified:– 1: International question numbers– 2: International question/category wording– 3: International variable or code
• Column 4 to 5 may have to be completed– Only when adding items or categories!
NRCMeetingWindsor
June 2008
Columns in NAF - 2
• Columns 6 to 7 have to be completed when marked in yellow:– 6: National wording of adaptation– 7: English translation of this adaptation
• Column 8 is reserved for any comments NRC would like to make– Useful for consultation when implementing
adaptations that are additional
• Column 9 is reserved for comments by the ISC during the consultation
NRCMeetingWindsor
June 2008
Adding items or categories
• Not acceptable for cognitive test• Requires discussion and agreement
with ISC• Only acceptable in exceptional
circumstances• MUST be documented in NAF!• For countries that participated in
CIVED no changes in adaptation/translation are permitted!
NRCMeetingWindsor
June 2008
NAF example
NRCMeetingWindsor
June 2008
International and national options
• International options will be included in NAF– NRCs should indicate whether they want to include the
optional question(s)
• National options should be documented in the NAF– Please list questions (with English translation) that should
be added
– A special spreadsheet will be included for this purpose
– National questionnaire parts should not be excessively long (otherwise follow-up sessions would be required)
NRCMeetingWindsor
June 2008
Assistance with NAF
• More detailed information at Data Management Seminar in Hamburg
• NRCs should contact the ISC in case of any problems with the completion of NAF
NRCMeetingWindsor
June 2008
Experience from the field trial - 1
• Generally, procedures for adaptation review worked very well
• Adds important element to quality assurance procedures
• Provides important information for– Translation verification– Data processing– Data analysis
NRCMeetingWindsor
June 2008
Experience from the field trial - 2
• Some improvements that were identified during this process– Adaptation notes needs to be complemented
based on experiences during adaptation review– There should be a space for recording
adaptations to general directions– There should be a space for recording national
items
• Some incomplete NAF were submitted which required re-submission– Reminder to national centres to document ALL
adaptations
NRCMeetingWindsor
June 2008
Layout verification
• Final step for instrument preparation before going into the field
• The layout verification is carried out at the International Study Centre (ACER)
• The layout verification is done AFTER translation verification– Assembly of test booklets once translation
verification results have been received
• ALL countries are required to go through layout verification BEFORE printing their instruments
NRCMeetingWindsor
June 2008
How to prepare for layout verification
• Finalise instruments based on advice from translation verification
• Assembling and layouting material according to sample instruments– available in PDF and WORD
• Prepare instruments in WORD and converting them into PDF
NRCMeetingWindsor
June 2008
What to submit?
• Countries should submit PDF files of:– Six test booklets– Student questionnaire– Teacher questionnaire– School questionnaire
• Version III of the NAF– including any updates after translation
verification
NRCMeetingWindsor
June 2008
What we will do
• Compare the layout of national instruments with the sample instruments
• Generally, no further checks of translations or adaptations– if spotted we will advise NRCs
• Results of layout verification sent back to national centres (EXCEL spreadsheet)
NRCMeetingWindsor
June 2008
After layout verification
• National centres should implement corrections as advised
• Sometimes the ISC may ask for re-submission in case of severe layout problems
• Final instruments should be submitted with data files to IEA DPC together with final NAF (version IV)
NRCMeetingWindsor
June 2008
Experience from the field trial
• Generally, procedures worked well• There were a few cases where instruments
had to be re-submitted• Due to the narrow timelines some
instruments had not been submitted for layout verification– National centres should ensure that their national
instruments go through ALL steps in the verification process (adaptation review, translation verification and layout verification)
NRCMeetingWindsor
June 2008
Questions or comments?