nabat project database – user manual page 1 of 40...page 1 of 40 last updated on july 5, 2017...

NABat Project Database – User Manual page 1 of 40

Last Updated on July 5, 2017

About The NABat Project Database is a single MSAccess file (NABat_v1.1.1.accdb). This file contains data

entry points for the five NABat monitoring survey types including: (1) Stationary Point Acoustic

Survey, (2) Mobile Transect Acoustic Survey, (3) Internal Winter Hibernaculum Survey, (4) Internal

Summer Maternity Colony Survey, and (5) Emergence Count Survey. The NABat Project Database also

contains field data sheets for each of the five monitoring methods (see ‘Download Survey Datasheets’

tab). NABat projects may consist of one or more monitoring methods. Do not enter data for more than

one project in a single NABat Project Database.

Objectives Serve as a queriable local copy of your NABat project data and associated metadata including

information about surveyors, sampling locations, equipment, and weather conditions.

Organize NABat project data and associated metadata into a standardized format before it is

uploaded to the NABat website.

Provide downloadable field datasheets for you to print and take with you into the field when

conducting NABat surveys.

To contribute data to the North American Bat Monitoring Program

you must follow these steps: 1) Create a new NABat monitoring project using the ‘Create a Project’ tool available on the NABat

website https://nabatmonitoring.org. OR For users with an existing NABat project, log in and

select the desired project from your project list.

2) Download your NABat Project Database from the NABat website (see How to Download your

NABat Project Database Application below for more details).

3) Enter your field data and associated metadata into the NABat Project Database.

4) Upload your NABat Project Database, summary tables of acoustic data files (as an .xls or .csv

file) from classifier software packages (if available), and your associated .wav, .wac, or zero

crossing files to the NABat website (see How to Upload your NABat Project Database below for

more details).

Background This database was developed in partnership with the National Park Service, US Fish and Wildlife

Service, and US Geological Survey. The NABat Project Database was modeled after the NPS Bats

Acoustic Survey Database, and extended to include data entry points for internal and emergent colony

count survey types. The data structure and entry fields for stationary and mobile acoustic surveys were

https://nabatmonitoring.org/



retained from the NPS Bats Acoustic Survey Database to ensure seamless integration of NPS data to

NABat.

THE FOLLOWING APPLIES TO NPS USERS ONLY - Acoustic data following NABat protocols

collected in National Parks should still be stored in the NPS Bats Acoustic Survey Database and

uploaded to the Data Store portion of IRMA. Once uploaded to IRMA, these data will then be shared

with NABat.

Request Help If you have questions or the User Manual needs further explanation, please contact Brian Reichert

([email protected]). If you receive errors when using the application, list out the steps you took, a

screen capture of the error message and any other screen captures you feel will be of help in resolving

the problem.

Required Fields Throughout the database required fields are indicated by an “*”. Also some fields are required to have a

unique name which is indicated by “^”.

mailto:[email protected]



How to download and Open your NABat Project Database This database comes in 1 file. NABat_v1.1.1.accdb

The NABat Project Database should be saved on your local computer or server.

Download A copy of the latest version of the database can be found by visiting the ‘Tools’ page of the NABat

website.

1. To download the database navigate to this link: https://nabatmonitoring.org/

2. Select the ‘Tools’ tab on the top of the home page.

3. Select ‘Login’ and enter your NABat username and password.

4. If you have already created your project skip to step 5. If you have not yet created a project, select

’Create a New Project’. Follow the directions to create a new project. Once complete, the ‘Download

Project Database’ button will appear.

5. Click on “Download Project Database”

6. Download the NABat_v1.1.1.accdb file and save to your desired location on your local computer or

server.

Open file

7. Once the download is complete, launch the NABat_vX.X.accdb access file.

8. Security Warning – Click Enable Content button

How to Upload your Access Database Once you have entered your data into your NABat Project Database you must then upload your NABat

Project Database and other project files (see below) to the North American Bat Monitoring Program

using the ‘Upload Project Database’ tool, available at https://nabatmonitoring.org/

Once you have created a project and downloaded your NABat Project Database, the ‘Upload Project

Database’ will become available. Please upload the following files: (see

1) Your completed NABat Project Database (.accdb file).

2) Summary tables from classifier software packages (.xlsx, or .csv files)

3) Acoustic files (.wav, .wac, or .zc files) (Note: please do not upload non-bat call files. These are files that

were scrubbed out by call analysis software)





How to Query and Edit Existing Survey Logs Click on the ‘Query Survey Logs’ to see a summary list of all surveys recorded in the current NABat

Project Database. Surveys are organized by survey method. Choose a survey method using the

dropdown list under ‘Select a Survey Type:’ Select the survey log that you would like to re-open and

edit by clicking on button to the right of the survey log. At this time you can edit data

associated with this survey log.

How to Download Survey Datasheets to Print and Take with You to

Record Data in the Field

Click on the ‘Download Survey Datasheets’ tab. Then select a survey type from the drop-down list.

Click the button to download the datasheet or button if you would like to

view the datasheet.



How to Enter Data into the NABat Project Database

Step 1. Enter ‘Project Name, ‘Project ID’, and full name of ‘Project Leader’. At the top of the home page (header) you will see spaces to fill in information for your Project Name,

Project ID, and Project Leader. Enter the same Project Name that you created when registering your

project on the NABat website. Enter the auto-generated Project ID that was provided to you when you

downloaded your NABat Project Database. Finally, enter the same first and last name of the project

leader you entered when you created and registered your project on the NABat website.

Step 2. Use ‘List Setup’ tab to pre-populate drop-down lists. After you have entered your Project Name, Project ID, and Project Leader information, click on the

‘List Setup’ tab. The ‘List Setup’ tab contains a table of drop-down lists that are used throughout the

NABat Project Database to help standardize entered data and facilitate the use of this database. Preload

information into these lists prior to entering new survey data. This information will then automatically

appear in the appropriate drop-down list when using the NABat Project Database. To add new

information to a list, type the entry and click out of the row. The field will auto-save as you move to

another field or section.

Step 1.



Several of the lists are pre-populated with default values (e.g., Broad Habitats and Clutter Types) to

prompt users and help to standardize the data. These default lists can be modified to suit the user,

however. Other lists, including Detectors, Contacts, Local Habitats, Microphone Types, and Land Unit

Code are empty and must be populated by the user. See below for a table of definitions for each list in

the ‘List Setup’ page.

Step 2.



Table of Definitions for fields in List Setup.

Menu Option Description/Instruction Required Fields

Bat Collection Type A list indicating the location where collected bats were sent. For example, if bats were collected for WNS diagnostic testing user should indicate the diagnostic lab where specimens were sent (e.g., National Wildlife Health Center, etc.). Drop-down list is used in data entry points for Internal Winter Hibernaculum Survey and Internal Summer Maternity Colony Survey types.

Bat Collection Type

Broad Habitats A list of general physiognomic habitat types used to describe the habitat at the Grid Cell level. This list has been provided with default values. Note that the physiognomic levels of a system such as the National Vegetation Classification System may be used for this list.

Broad Habitat

Contacts

A list of all individuals that can be contacted about the

data, conducted surveys, or analyzed acoustic call files.

Enter a new contact by clicking in the empty field and then

clicking out of the row. To view ‘Contact Details’ click on

the row for the desired person in the ‘Contact List’.

First Name and Last Name

Datum Reference for the coordinate system used (.e.g., NAD 83 used by NPS). To enter a new datum click in the empty field, type the entry and click out of the row.

Datum

Detectors This list includes manufacturing information of the detectors/loggers either currently deployed or to be deployed. Select a detector to edit or update the related fields. The field will auto-save as you move to another field or section.

Detector Code (a unique number to track this detector in your organization)

Manufacturer

Serial Number

Distance Ranges (m) A standard set of estimated or measured distance ranges between a source of clutter (brush, trees, etc.) and the detector, in meters. To enter a new distance range click in the empty field, type the entry and click out of the row.

Distance Range, in meters

Guano Types A list describing the relative amount of guano present in at colony sites.

Guano Types



Land Unit Code A list of land units (or study areas) where surveys were conducted. Each land unit has a name (Land Unit Name) and a 4-letter abbreviation (Land Unit Code). For example, if the survey is conducted in a park or refuge use park or refuge codes (e.g., YELL for Yellowstone National Park) and the full park of refuge name. If survey is not conducted in a park or refuge, user should create a 4-letter abbreviation for Land Unit Code based on the region or surrounding area.

Land Unit Code

Land Unit Name

Local Habitats A list of habitat types specific to the location of the detector, cave entrance, or mobile transect. Local habitats may involve detailed floristic association and alliance categories from the National Vegetation Classification System.

Local Habitat Type

Microphone Types A list of microphone types including manufacturer and model used for acoustic monitoring surveys. To enter a new ‘Microphone Type’ click in the empty field, type the entry and click out of the row.

Microphone Type

Recording Mode A list of recording modes used for acoustic detectors (i.e., zero-cross, full spectrum, both)

Recording Mode

Roost Protection A list of modifications or structures used to protect roost sites from disturbance.

Roost Protection

Sample Designs List of sample design descriptions and types. To enter a new sample design click in the empty field, type the entry and click out of the row. This field is prepopulated with NABat sample designs (CONUS 10km, Canada and Alaska 10km, Mexico 10km, and Hawaii GRTS probabilistic sampling design).

A sample design will indicate how a Cell (sample unit) was selected and established for sampling. For some purposes (e.g., a basic bat inventory) no sample design may be employed.

Sample Design, Name, Description, Type – Probabilistic, Purposive or Other

Species

A list of potential species that may be analyzed for or detected. To enter a new species click in the empty field, type the entry and click out of the row. The value in the “Code” field will be used to match against the Analyzer outputs to link detections to a scientific name. This list has been prepopulated to represent bat species found within North America and outlying islands. See Loeb et al. (2015).

Code, Common Name, Scientific Name

Waterbody Types A prepopulated list of water body types that either exist at point location of a deployment or survey. To enter a new ‘Waterbody Type’ click in the empty field, type the entry and click out of the row. Default values have been provided.

Waterbody Type



Add or edit surveyor contact information using ‘List Setup’

In the ‘List Setup’ tab, click ‘Contacts’ to enter information about the work/business contact

information (do not include home addresses) for each surveyor who conducted monitoring surveys.

‘Surveyors Contact Information’ is a list of all staff that can be contacted about the data, or have been

involved with survey efforts.

Enter a new ‘Contact’ by clicking in the empty field and then clicking out of the row.

To view ‘Contact Details’ click on the row for the desired person in the ‘Contact List’. Required fields

are: First Name and Last Name



Step 3. Enter project data by selecting a survey type on the ‘Main Menu’ tab. Navigate to the Main Menu tab, which contains a list of the data entry points for each of the five NABat

survey types. To enter new data, double-click on the appropriate survey type.

Step 3.



Survey and Location ID: All Survey Types

For all five survey types, you must first select a Surveyor and a Location ID. This can be accomplished

by choosing a selection from their drop-down lists or by adding a new Surveyor and/or Location ID. The

Surveyor and Location ID fields are required. Leaving these fields blank will cause an error message to

appear.

Surveyor – To add contact information for a new surveyor use the ‘List Setup’ tab, or select the

button to the right of the field titled ‘Surveyor’. The ‘Add Contact’ pop-up window will appear,

prompting you to enter contact information for a new surveyor. First Name and Last Name are required

fields.

If the surveyor contact information has already been entered using the ‘Add Contact’ pop-up window

or using the ‘List Setup’ tab, select the name of the desired surveyor from the drop-down list by

clicking on the button to the right of the Surveyor field.



Location ID – A unique code automatically generated for each survey location. Depending on the survey

type a survey location could be the site of detector deployment, a mobile route, roost site, cave entrance,

an entire cave, or a section of a cave. The Location ID is a combination of the Land Unit Code (add

new or edit in the ‘List Setup’ tab), the Grid Cell GRTS ID, and Site/Route Name. The Location ID is

automatically generated when you add a new location using the button to the right of the Location

ID field. The ‘Add Location’ pop-up window will appear, prompting you to enter location information

(see field definitions for ‘Add Location’ pop-up window below).

If the Location ID has already been created using the ‘Add Location’ pop-up window, select the

desired Location ID by clicking on the button to the right of the Location ID field.

‘Add Location’ pop up window

*Time Zone - Time zone of survey location. *Required field.

*Land Unit Code - Land Unit Code is a drop-down list of four digit abbreviations and names of land

units (or study areas) where a grid cell is located. Land Units could include parks, forests, refuges,

wildlife management areas, or local conservation areas. Use the ‘List Setup’ tab to add or edit Land

Unit Codes that appear in this drop-down list. *Required field.

*Sample Design – Indicate which sample design was used for selecting the surveyed grid cell. This

drop-down list can be edited using the ‘List Setup’ tab. *Required field.

*Grid Cell GRTS ID – For any given sample design enter the associated grid cell GRTS ID. The GRTS

ID is the sampling priority for a grid cell as defined by the master sample. *Required field.



*Broad Habitat – Select a value from the Broad Habitat drop-down list. Add/Edit this list using the

‘List Setup’ tab. *Required field.

*Site Land Ownership – Select a type of land ownership for the location of a survey. *Required field.

*Country/State/County/Nearest City/Town – Indicate the Country, State or States represented in the

Grid Cell including all associated counties and nearest town. *Required field.

*Site/Route Name – Enter a user-defined name of detector location (e.g. 5km quadrant: NW, NE, SW,

SE) for Stationary Point Acoustic Surveys; route name for Mobile Transect Acoustic Monitoring

Surveys; and roost/cave, entrance or section name for internal and emergence colony count surveys.

*Required field.

Site Description – Briefly describe the location and any additional information to help future navigation

or deployment.

Upload Image – Upload images of survey location. You can add multiple images to an image box.

For Stationary Point Acoustic Monitoring Surveys include images taken at the detector facing each

cardinal direction (or a single panoramic). Upload images of detector setup in ‘Device Details’. For

mobile routes please include a photo of your detector/car mount setup

To add an image double-click in the box below ‘Upload Image’ and

the ‘Attachments’ pop-up window will appear.

Click the button and browse to your file.

Then select OK.

Once images are loaded you can double-click on the image

to view the image in a larger size.

If multiple images are loaded you can use the

buttons to move forwards or backwards between loaded images.



Stationary Point Acoustic Monitoring Survey

Surveyor and Location ID

For all five survey types, you must first select a Surveyor and a Location ID, either from their

prospective drop-down lists or by adding a new Surveyor or Location ID. The Surveyor and Location ID

fields are required. Leaving these fields blank will cause an error message to appear. See section above

titled Survey and Location ID: All Survey Types for more details on how to enter information for these

fields.

Survey Location

This tab includes details on the grid cell and point location where a survey was conducted. Some fields

are populated from the 'Add Location' pop-up window including Land Unit Code, Grid Cell ID, Grid

Cell Priority, Broad Habitat, Country, State, County, Nearest City/Town, Land Ownership, uploaded

images, Site Description, and Detector Name. All other fields require user input.

Geographic location information

You must specify a survey location using either UTMs or Latitude and Longitude.

UTM Zone

Datum (Add/edit drop-down list using the ‘List Setup’ tab) *Required field

Easting

Northing

Latitude

Longitude

USGS Quad (optional)

Other location information

Access Road – Used as reference to note the nearest road to access the location (optional).

Parking – Add notes on where to park your vehicle or where to gain access to the location (optional).

Water body type – Note any significant water bodies near to this location (Add/edit drop-down list

using the ‘List Setup’ tab). (Not a required field, but helpful information for interpreting context of

data collected, especially acoustic data)

Elevation – Enter elevation at survey location (optional).



Site Marker – Note prominent site feature or characteristic used to aid in future navigation (optional).

Feature Sampled – Note landscape feature where survey was conducted relevant to bat biology that

could affect the probability of detecting bats (e.g., ridgeline, outcropping, talus slope, bat house)

(optional).

Map/Sketch of Location – Upload a map or sketch of location to help

future navigation (optional).

General Info

This tab includes information on detector deployment and recovery.

Able to Survey this Year – default: checked (yes), uncheck if not able to survey this year.

Deployment Date – Enter date detector was deployed. Optional: Select date using the calendar (click in

empty box to make calendar appear).

Recovery Date – Enter date deployed detector was recovered. Optional: Select date using the calendar

(click in empty box to make calendar appear). Required before importing detections.

Reason Unable to Survey – Provide reason, if not able to conduct survey in a given year.

Will Survey Next Year - default: unchecked (no), check box if you intend to survey same location next

year.



Species Group to be Analyzed – This is a user defined

list. Add species groups using the button. The ‘Species

Groups’ pop-up window will appear, prompting you to

enter a label and summary (notes) for the species group.

Species Group is the pool of potential species that were

considered when analyzing acoustic data. Manually add

species to your species group by clicking on the down

arrow in the species table. Field is required before

importing detections.

Bat Detector - manufacturing information of the

detector/logger (Required field).

Number Files Downloaded - Total number of call files

obtained during deployment.

Deployment Contacts – Add contact information for person responsible for

detector deployment and recovery. Contact information can be added/edited

using the ‘List Setup’ tab or by clicking the button. To remove a contact

select the button next to the name of the contact.



Device Detail

This tab includes information on memory cards, detector settings, location of saved acoustic files,

batteries, microphone set up, and temperature sensor. Required fields include: Date Recording Started,

Time Recording Started, Date Recording Stopped, Time Recording Stopped.

Date Recording Started – the date the detector started recording as programmed or due to equipment or

battery failure (Required field).

Time Recording Started – the time the detector started recording as programmed or due to equipment

or battery failure (Required field).

Date Recording Stopped – the date the detector stopped recording as programmed or due to equipment

or battery failure (Required before importing detections).

Time Recording Stopped – the date the detector stopped recording as programmed or due to equipment

or battery failure (Required before importing detections).



Conditions Detail

Enter information for weather conditions, moon phase at deployment and recovery times, and nightly

significant weather events (if applicable).



Detection Inputs

It is recommended that at least two methods be used to identify files to species. Analysis of acoustic

recordings can be done in several ways, combining automatic species-identification (auto-ID) software

and manual identification as appropriate. For example, employing two different software packages (e.g.,

Sonobat and Kaleidoscope) on the same set of call files is recommended to help verify auto ID

classifications. Manual classification of a subset of files should also be used to verify accuracy and

resolve any conflicts during the auto ID processing.

Software Settings

Enter software settings for up to two call analysis software packages. Use the left side of the form to

enter settings information for the first software package and, if applicable, use the right side to enter

settings information for the second software package.

Software and Software 2 – Enter names of call analysis

software packages used for species identification.

Version and Version 2 – Enter which versions of call

analysis software packages were used for species

identification.

Classifier Package and Classifier Package 2 – Enter

which classifier packages were used for each call

analysis software package.

Min Num of Pulses and Min Num of Pulses 2 – Enter

the minimum number of pulses within a pass required for

a file to be considered for species identification.

Other settings and Other settings 2 – Enter other

pertinent settings information. This will likely differ

among software packages.

Analysis Contact and Analysis Contact 2 – Select name of contact who conducted the call analysis

(manual and /or auto-classification). Edit/ or add contact names using the ‘List Setup’ tab.

How to submit acoustic data to NABat

This database is intended for management of metadata associated with recorded acoustic call files (zero-

crossings or full-spectrum) processed and assigned to species with commonly used call analysis

software packages with manual classification on a subset of files (note: All files should be manually-

vetted for Mobile Acoustic Transect Surveys).



Once you have filled in this NABat Project Database, go to www.nabatmonitoring.org and visit the

'Tools' page. Log in using your NABat username and password. Upload your completed NABat Project

Database, summary tables from classifier software packages (Kaleidoscope Pro, Sonobat 3.0, Sonobat

4.0, Analook W, BCID, and EchoClass), and your acoustic files (.wav, .wac, .zc) using the 'Upload

Project Data' tool.

Manual vetting information should be captured in dedicated fields appended to the summary tables for

each auto-classifier.

A ‘Night’ field must be appended to each summary table file prior to upload so that subsequent queries

and reports can summarize call data by night. The Night field should contain the pre-midnight calendar

date that files were recorded; this may be redundant in some cases (e.g., DetectionDate12 for

Kaleidoscope) but not always so.

The Night field will typically be populated in a spreadsheet program such as Microsoft Excel (e.g., with

left, right, mid and ifelse formulas or by copying and pasting) prior to uploading the entire batch file into

the Access database.

Uploading Acoustic Files

PLEASE DO NOT UPLOAD ACOUSTIC FILES THAT ARE 'SCRUBBED OUT' OR NOT

RECOGNIZED AS A BAT CALL BY CALL ANALYSIS SOFTWARE PACKAGES.

Recommendations for sound file prefix naming conventions

Use the Location ID as a prefix for call file names along with the date and time. Depending on

detector and software system used, this naming prefix can typically be pre- programmed prior to

field recording, and/or can be edited for entire batches of files during post- processing. For example,

with recordings made with the Peterson D500X, site and location information can be appended to

time date stamped files when files are scrubbed and attributed in SonoBat.

Example file names:

WICA_033842N_20140721_210932

WICA_033842RD_20140724_214930

The first file was collected in Wind Cave National Park at Conus 10K cell 033842, acoustic Point N,

on July 21, 2014 at 9 minutes and 32 seconds after 9 PM.

The second file was collected in Wind Cave National Park at Conus 10K cell 033842, on a mobile

route, on July 24, 2014 at 49 minutes and 30 seconds after 9 PM.



**Note that if date and time character positions are consistent in naming conventions as in the

previous example, entire batches of data can be quickly populated with a Night by using Microsoft

Excel formulas.

Mobile Transect Acoustic Monitoring Survey

Selecting the Mobile Transect Acoustic Monitoring Survey on the Main Menu page leads to a similar

series of additional pages described in the previous section for Stationary Point Acoustic Monitoring

Survey. Proceed in the same manner as previously described for detector deployments at point

locations.



Internal Winter Hibernaculum & Internal Summer Maternity Colony

Surveys

The same forms are used for entering data for both Internal Winter Hibernaculum & Internal Summer

Maternity Colony Surveys.





titled ‘Survey and Location ID: All Survey Types’ for more details on how to enter information for

these fields.

Survey Location


are populated from the 'Add Location' pop-up window including Land Unit Code, Sample Design, Grid

Cell ID, Grid Cell Priority, Broad Habitat, Country, State, County, Nearest City/Town, Land Ownership,

uploaded images, Site Description, and Entrance Name. All other fields require user input.


You must specify a survey location using either UTMs or Latitude and Longitude.

UTM Zone


Easting

Northing

Latitude/Longitude


Proportion of Site Surveyed as % - Enter estimated proportion of cave/mine/colony site that was

surveyed.



Map/Sketch of Location – Upload a map or sketch of location to help

future navigation and to help ensure consistency in future survey

efforts.

Survey Detail

Able to Survey this Year – Default: checked (yes), uncheck if not able to survey this year.

Survey Date – Enter date of survey. Optional: Select date using the calendar (click in empty box to

make calendar appear).

Reason Unable to Survey – If not able to conduct survey in a given year, provide reason.

Survey Comments – Enter comments about survey including site accessibility, noticeable changes to

the site, etc.

Other Surveyors – Add contact information for any additional

surveyors involved in conducting surveys. Especially important when

conducting multiple surveyor counting protocol.

To add new surveyor contact information select button.

To remove surveyor from list select button to the right of contact.



Methods

Surveys Methods - Enter brief description of survey protocol. (e.g., multiple observer, multiple

methods, etc.)

Photos Submitted – Upload photos taken as part of

survey protocol used for counting bats.

To upload photos double-click on box under ‘Upload

Images’. The ‘Attachements’ pop-up window will

appear. Select ‘Add…’ to add your photos.

Once photos are added, an image of the photo will

appear in the box below ‘Upload Images’.



Type of Photo Equipment – Enter information about the type of camera and photo equipment used

(e.g., infrared, etc.)

Digital Storage Location – The location on your local server or computer where digital files/photos are

stored.

Conditions





Roost Info

Colony type – Select colony type from drop-down list. Add/Edit list in ‘List Setup’ tab.

Roost Structure – Select type of roost structure from drop-down list. Use ‘List Setup’ tab to add/edit

list of roost structure types.



Roost Length – Enter internal measurement of the length of the surveyed roost (meters).

Roost Width – Enter internal measurement of the width of the surveyed roost (meters).

Roost Height – Enter internal measurement of the height of the surveyed roost (meters).

Roost RH – Enter relative Humidity (%) as measured inside the roost.

Roost Temp – Enter temperature as measured inside the roost.

Guano – Select qualitative measure of the amount of guano within the roost from drop-down list. Use

the ‘List Setup’ tab to add/edit list.

Presence of Water – Select whether there is standing or flowing water within the roost site (if

applicable) from drop-down list. Use the ‘List Setup’ tab to add/edit list.

Roost Protection – Select the type of modifications or structures used to protect roost sites from

disturbance (if applicable) from drop-down list. Use the ‘List Setup’ tab to add/edit list.

Number of Entrances Monitored – Enter number of entrances included in survey effort

Number of Entrances Not Monitored – Enter number of known entrances at roost site that were not

included in survey effort.

Number of other Roosts Within 10km – If known, enter number of other roosts sites within a 10km

radius of surveyed roost site.

Signs of Disturbance – Briefly describe any signs of natural and/or human disturbance observed at the

roost site including graffiti, flooding, depredation events, or collapsed walls/ceiling.

Other Non-bat species present – List other non-bat species observed at roost site during survey.

Species Present but Not Counted – List any bat species that were present at time of survey but were

not included in survey effort (if applicable).

WNS Status – Select WNS status of roost site from from drop-down list. Use the ‘List Setup’ tab to

add/edit list.

WNS comments – Add any relevant comments pertaining to WNS at the roost site.

WNS Samples collected – Indicate whether samples were collected for WNS diagnostic analysis during

survey effort.



Species Present

Species – Select species counted from drop-down list. Use the ‘List Setup’ tab to add/edit list or add

species by select the button.

Section – Name or describe section of roost.

Dead (Internal Winter Hibernaculum Monitoring Survey only) – Count or estimate of number of

dead bats in roost.

Generation (Internal Summer Maternity Colony Survey only)

Adults – Estimated number of adults.

Juveniles – Estimated number of juveniles.

Number of Bats Observed

Total – Count or estimated total number of bats observed.

Lower – Lower range of count/estimate.

Upper – Upper range of count/estimate.

Clusters



Number - Estimated number of clusters.

# Bats – Estimated number of bats per cluster.

Size – Measured size of clusters.

Height/Distance

Height – Height of bats within the structure/roost site.

Distance – Distance between observers and bats.

Captured – Enter number of bats captured during colony count surveys

Banded – Enter number of bats banded or marked during colony count survey

PIT-Tagged – Enter number of bats pit-tagged during colony count survey

Collected – Number of bats collected (e.g., museum, WNS diagnostics)



Emergence Count Survey





titled ‘Survey and Location ID: All Survey Types’ for more details on how to enter information for

these fields.

Emergence Time Start – Enter time (24 hour format) when observed emergence started.

Emergence Time End – Enter time (24 hour format) when observed emergence ended.

Survey Location


are populated from the 'Add Location' pop-up window including Land Unit Code, Sample Design, Grid

Cell ID, Grid Cell Priority, Broad Habitat, Country, State, County, Nearest City/Town, Land Ownership,

uploaded images, Site Description, and Entrance Name. All other fields require user input.




You must specify a UTM coordinate system used or a specific Latitude Longitude

UTM Zone


Easting

Northing

Latitude/Longitude


Proportion of Site Surveyed as % - Enter estimated proportion of cave/mine/colony site that was

surveyed.

Map/Sketch of Location – Upload a map or sketch of location to help future navigation and to help

ensure consistency in future survey efforts.

Survey Detail



Able to Survey this Year – default: checked (yes), uncheck if not able to survey this year.

Survey Date – Enter date of survey. Optional: Select date using the calendar (click in empty box to

make calendar appear).

Reason Unable to Survey – If not able to conduct survey in a given year, provide reason.

Will Survey Next Year - default: unchecked (no), check box if you intend to survey same location next

year.

Survey Comments – Enter comments about survey including site accessibility, noticeable changes to

the site, etc.

Other Surveyors – Add contact information for any additional

surveyors involved in conducting surveys. Especially important when

conducting multiple surveyor counting protocol.

To add new surveyor contact information select button.

To remove surveyor from list select button to the right of contact.



Conditions





Methods

Surveys Methods - Enter brief description of survey

protocol.

Photos Submitted – Upload photos taken as part of

survey protocol used for counting bats.

To upload photos double-click on box under ‘Upload

Images”. The ‘Attachements’ pop-up window will

appear. Select ‘Add…’ to add your photos.



Once photos are added, an image of the photo will appear in the box below ‘Upload Images’.

Type of Photo Equipment – Enter information about the type of photo equipment used (e.g., infrared,

etc.)

Digital Storage Location – The location on your locl server or computer where digital files/photos are

stored.



Roost Info

Colony type – Select ‘Hibernaculum’.

Roost Structure – Select type of roost

structure from drop-down list. Use ‘List

Setup’ tab to add/edit list of roost structure

types.

Roost Length – Enter internal measurement

of the length of the surveyed roost (meters).

Roost Width – Enter internal measurement

of the width of the surveyed roost (meters).

Roost Height – Enter internal measurement

of the height of the surveyed roost (meters).

Roost RH – Enter relative Humidity (%) as

measured inside the roost.

Roost Temp – Enter temperature as

measured inside the roost.

Guano – Select qualitative measure of the

amount of guano within the roost from drop-

down list. Use the ‘List Setup’ tab to

add/edit list.

Presence of Water – Select whether there is

standing or flowing water within the roost

site (if applicable) from drop-down list. Use

the ‘List Setup’ tab to add/edit list.

Roost Protection – Select the type of

modifications or structures used to protect

roost sites from disturbance (if applicable) from drop-down list. Use the ‘List Setup’ tab to add/edit list.

Number of Entrances Monitored – Enter number of entrances included in survey effort

Number of Entrances Not Monitored – Enter number of known entrances at roost site that were not

included in survey effort.



Number of other Roosts Within 10km – If known, enter number of other roosts sites within a 10km

radius of surveyed roost site.

Species 1 – Select species known to occupy surveyed roost site. Use the ‘List Setup’ tab to add/edit list.

Species Proportion 1 – Enter proportion of total bats in roost that are species 1.

Species 2 - Select species known to occupy surveyed roost site. Use the ‘List Setup’ tab to add/edit list.


Species 3 - Select species known to occupy surveyed roost site. Use the ‘List Setup’ tab to add/edit list.


Signs of Disturbance – Briefly describe any signs of natural and/or human disturbance observed at the

roost site including graffiti, flooding, depredation events, or collapsed walls/ceiling.

Other Non-bat species present – List other non-bat species observed at roost site during survey.

Species Present but Not Counted – List any bat species that were present at time of survey but were

not included in survey effort (if applicable).

WNS Status – Select WNS status of roost site from from drop-down list. Use the ‘List Setup’ tab to

add/edit list.

WNS comments – Add any relevant comments pertaining to WNS at the roost site.

WNS Samples collected – Indicate whether samples were collected for WNS diagnostic analysis during

survey effort.



Emergence Counts

Surveyor – Select surveyor from drop-down list. Use the ‘List Setup’ tab to add/edit list.

Time – Enter time increment, relative to start of emergence when count occurred.

In – Enter count of bats observed entering roost.

Out – Enter count of bats observed exiting roost.

Net – Enter number



Tips & Tricks

Delete Entry

Entries can be deleted at any time. There are several ways to delete.

1. Click in a row and press the ‘Delete’ key on the keyboard.

2. Click in a row and use the ribbon’s ‘Cut’ icon at the top of the screen in the Clipboard tab.

3. Multi-select rows. They must be adjacent to one another.

4. An error message will popup if an entry/record is reference/associated within the database.

5. Child records – the parent record cannot be deleted until all child records are deleted first.

This message will popup when you are about to delete a record/entry.

+ Plus sign Icon

Allows the end-user to add to the associated list without having to exit the modal window and go

back to the main menu.

The + Plus sign icon is found next to the following fields:

1. Contacts



2. Sample Location

3. Audio Logger

4. Species Group to be Analyzed

Pencil Icon

The Pencil icon indicates when a field or row is being edited. Use the ‘ESC’ key to cancel or exit the

edit function.

Saving Edits

Edits, updates and additional entries are automatically saved to the database as you exit a field for another or

move to another section. An end-user can always use the ‘Save’ Icon if they feel the need.

nabat project database – user manual page 1 of 40...page 1 of 40 last updated on july 5, 2017...

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