mysaperpasug

My SAP ERPMy SAP ERP

Cathy Soulière, CA

Richard Marcoux, CA, CMA, CISA, PMP

Rencontre ASUG 22 septembre 2006

2

Ordre du jourOrdre du jour

Introduction (15 min)

Démystification de My SAP ERP

Qu’est-ce que mySAP ERP m’apporte de plus? (60 min)

Exemples de nouveautés

New GL (5.0)

Régularisation manuelle (5.0)

Financial supply chain management (5.0)

Gouvernance corporative (MIC et AIS) (My SAP ERP)

Express planning (My Sap ERP 2005)

Autres (closing cockpit, réconciliation inter-société)

Questions (15 min)

3

IntroductionIntroduction

Introduction (15 min)

Contexte d’affaire/ vision SAP

Infrastructure

Nouveautés applicatives

Explication contractuelle de My SAP ERP

Explication des versions

4

Le Marché…

Faces… in 2003 deepest recession since the

depression ~240.000 bankruptcies in Western

Europe Financials scandals due to a lack of

transparency and control

Demands….

Increased visibility and control

Decreased cycle times

Improved forecasting accuracy and timeliness Rewards...

Superior strategy

Greater transparency and compliance

Reduced costs

Increased efficiency

5

Évolution de contexte d’affairesÉvolution de contexte d’affaires

Augmentation de la coopération à travers

la chaîne d’approvisionnement

Coopération entre les entreprises

Coopération entre les entreprises

Réduction des coûts et de l’efficacité à

travers l’intégration des processus

d’affaires

Accent sur les processus d’affaires internes

Accent sur les processus d’affaires internes

Ajout de valeur à travers la

coopération avec la communauté

d’affaires

Imbrication des processus d’affaires

Imbrication des processus d’affaires

La révolution InternetLa révolution Internet

6

InfrastructureInfrastructure

7

A New Wave of Information Technology

Advancement in Technology

Bu

sin

ess

Req

uir

emen

ts

Integrated processes

Adaptable business

Replace

Leverage

CentralizedComputing

Client/ServerArchitecture

XX

Service-Oriented Architectures

Automation

Efficiency& Control

StrategicValue

SAP R/2 SAP R/3 mySAP ERP

8

SAP NetWeaver™SAP NetWeaver™

La plate-forme d’application et d’intégration ouverte pour une réduction du coût total de possession!

Mission critique: La force et l’expertise SAP

Coût de possession réduit: Technologie pré-intégrée et prête à utiliser. Réutilise les investissements existants et les améliore.

Complète: Fondation pour servir tous les besoins applicatifs.

Ouverte: Extension et intégration des systèmes SAP et non-SAP rendues faciles.

SAP NetWeaver™

Ate

lier

po

ur

app

licat

ion

s co

mp

osé

es

Intégration des individus

Accès multi-canaux

Portail Collaboration

Intégration de l’information

Intélligence d’aff.

Gestion des données maîtres

Gestion des connaissances

Intégration des processus

Hub d’intégrationGestion desprocessus

Plate-forme d’applications

J2EE (Java)

Abstraction (BD et système d’exploitation)

ABAP

Gestio

n d

u cycle d

e vie

…

9

Nouveautés applicatives

10

mySAP ERPmySAP ERPExemples de nouveautésExemples de nouveautés

Role-based functionalitySelf Services - MSS / ESS

Travel managementMendocino

E-Recruiting / LearningSelf-Service

Requisitioning

Biller direct (FSCM)New general ledgerRFID enabled scenariosInternet salesProduct Modeling Performance managementIndustry supportNew collaboration options

AnalyticsStrategic Enterprise ManagementCorporate governanceSarbanes Oxley

ESA EnablementOpen technology platform

Guided proceduresAdobe® forms

Knowledge management Portal

Mobile scenarios

Déployez ce dont

vous avez besoin

Productivité

Insight Flexibilité

Différentiation

mySAP ERP

12

Entente contractuelle

13

La transition à mySAP ERP Contexte des licences/contrats

Le contrat mySAP Business Suite

Le contratmySAP ERP

Le contrat SAP R/3

Le contrat mySAP Business Suite(anciennement ‘mySAP.com contract’)

…inclut les fonctionnalités suivantes mySAP ERP, SCM, CRM, PLM, et SRM, et SAP NetWeaver.

>Disponibles aux clients existants et les nouveaux clients<

Le contrat mySAP ERP … inclut les fonctionnalités de commerce électronique,

analytiques, ressources humaines SAP NetWeaver. >Disponibles aux clients existants et les nouveaux clients<

Le contrat SAP R/3 … inclut les fonctionnalités de SAP R/3

et SAP R/3 Enterprise.> Disponibles aux clients existants seulement<

Les options de licences

14

La solution mySAP ERP

Composantes Description

Ventes Internet Catalogue de produits

Libre-service pour le client

Commande / soumission

B2B et B2C

Ressources humaines

SAP HR

Administration RH

Gestion des bénéfices

Gestion de l’organisation

Gestion des temps

Rapport légal

Formation et événements

Qualification du personnel et son développement

Enterprise Portal

SAP EP

Gestion du contenu

Gestion des documents

Gestion de la connaissance

Business Intelligence & Warehouse

SAP BW

Système décisionnel (Business Intelligence)

Outils de gestion pour l'entreposage de données

Strategic Enterprise Management

SAP SEM

Gestion stratégique de l’entreprise

Gestion de la performance

Consolidation financière

Planification d’affaires

Relation avec les actionnaires

15

Scénarios avec mySAP ERPCible : Client avec un scénario Business Intelligence inclus dans mySAP ERP

Aujourd’hui : Client - SAP R/3 4.6C seulement

Aujourd’hui :

SAP R/34.6C

+ Aucun impact sur SAPR/3

+ Rapide implantation de SAP BW

SAP R/34.6C

SAP BW3.5

Aucun Instal.

et

implan.

- MAJ à SAP R/3 requis pour 2006

Option A :

SAP R/3 Enterprise

SAP BW3.5

MAJ Instal.

et

implan.

+ Ajouts avec SAP R/3 Enterprise

+ Version supportée à moyen

terme avec SAP R/3 Enterprise - Effort de conversion plus important

Option B :

SAP ECC

SAP BWMAJ

et

implan.

+ Ajouts avec SAP ECC

+ Coût moindre à travers une plus grande intégration SAP BW 3.5

Option C :

16

Versions

17

Stratégie de disponibilité des versions

2011 20122002 2003 2004 2005 2006 2007 2008 2009 2010

mySAP ERP2004 (ECC

6.0)

SAP R/3 Enterprise

SAP R/3 4.6C

SAP R/3 3.1I – 4.6B

mySAP ERP2005 (ECC

5.0)

Maint.

std.

Dec

Dec

Maintenance standard

Maint.prol.

(17% + 2%)

Dec

Dec

Ramp-

Up

Mar

Dec

Mar

Maint.prol.

(17% + 2%)

Maintenance prolongée(17% + 4%)


Mar

2014

Mar

Mar

Ramp-

Up Maintenance standard



2013

Maintenancespécifique client

Dec


Maint.

prol.

(17% + 2%)



Mar

Mar

Maint.prol.

(17% + 2%)



Maint.prol.

(17% + 2%)

Maintenance prolongée

(17% + 4%)


Ramp-

Up

18

Nouvelles fonctionnalitésNouvelles fonctionnalités

New GL (30 min)

Introduction nouveau GL

Un peu de configuration

Définition: ledger, caractéristiques, on-line splitting, intégration en temps réel avec CO

Est-ce obligatoire?

Amélioration dans la version 6.0

19

mySAP ERP: A Unified WorldToday

Profit Center LedgerManagement and

Segment reporting

Special LedgerMulti-dimensional,Customer-defined

Industry Specific Ledgers

B/S by Grant, Fund, Title …

CoGSLedger

Classic GLLegal

Requirements

New: General Ledger

Legal Requirements

Mgmt. and Segment reporting

Extensibility by Industries / Custom.

Balanced book by any dimension

Parallel sets of books

Fast Close

TCO reduction

Intl. Accounting Standards

Compliance & Transparency

Gestion Comptable – Nouveau GL

21

SAP AG 2003

Benefits of the New General Ledger – Overview

The new general ledger has an extended data structure by default.Customer fields can also be added to the general ledger.

The (real-time) document split (online split) makes balance sheets for entities possible, such as "Segment".

Reconciliation between Management Accounting (-> CO) and Financial Accounting (-> FI) can occur in real time – thanks to "Real-Time Integration CO -> FI" – Time-consuming reconciliation activities are omitted.

The "new GL" makes it possible to manage multiple "books" (-> ledgers) within the general ledger. This is a possible display option to model parallel accounting in the SAP System.

The new general ledger in mySAP ERP has the following advantagescompared to the conventional general ledger in R/3 Enterprise:

22

Un peu de configuration

23

Activation new GL

SAP AG 2003

Activating the New General Ledger Accounting

SPRO

Structure

SAP Customizing Implementation Guide.......

Financial Accounting

Financial Accounting Global Settings

Activate New General Ledger Accounting

Company Code…….

FAGL_ACTIVATION

Release Notes

Change View "Activation of New General Ledger Accounting": Details

Existing BC Sets

Activation of New General Ledger Accounting

New General Ledger Accounting Is Active

Release Notes

Display IMG

Existing BC Sets

The activation flag is set in each client

24

Nouveau Menu après l’activation

SAP AG 2003

New Menu Paths After Activation

SPRO

Structure

SAP Customizing Implementation Guide.......

Financial Accounting

Financial Accounting (New)

Financial Accounting Basic Settings (New)

Ledgers

Global Parameters for Company Codes

Document……

General Ledger Accounting (New)

Master Data

Business Transactions

Planning

Periodic Processing…….

Accounts Receivable and Accounts Payable

Bank Accounting

Asset Accounting

……

Controlling

Investment Management

……

Release Notes

Display IMG

Existing BC Sets

25

Structure des tables

26

Design: Data Structure of the New GL

BSEG_ADD

BSEG

BSEG

BKPF BKPF

FAGLFLEXA

(dynamic)

FAGLFLEXT

(dynamic)GLT0

Entry view part of the document

(if the leading ledger is affected)

Ledger and split parts of the document (Much Leaner than data than in BSEG)

Totals table (Split Totals)

Document Header

Entry view part of the document

(if the leading ledger is not affected)

R/3 mySAP ERP

...

...

27

Ledger

28

SAP AG 2003

Ledger Definition

The leading ledger manages the (additional) local currency (currencies) that is (are) assigned to the company code.

The leading ledger uses the fiscal year variant that is assigned to the company code.

The leading ledger uses the posting period variant that is assigned to the company code.

Special features of the leading ledger:

The leading ledger gets many of its "control parameters" (as before) from the company code – we tried to keep everything as familiar as possible – specifically:

There is exactly one leading ledger!

Only the values from the leading ledger are posted on to CO in the standard system!

Define Ledgers in General Leader Accounting

0L

LD

FAGLFLEXT

Summary Table

Leading Ledger

LeadingLedger Name

SPRO

SAP provides the leading ledger 0L and summary table FAGLFLEXTwith the standard system.

29

Other LedgerHGB

LedgerUS GAAPLedger

More on ledgersMore on ledgers

Parallel Ledgers

There is exactly one leading ledger in every client.

In Customizing it is determined which ledger in a client is assigned the role of leading ledger.

The leading ledger reflects the accounting principle which is used to generate the consolidated financial statement. It is integrated with all subledgers and updated in all company codes (if posting is not ledger-specific).

Example:

IAS Ledger

Leading Ledger =Group Ledger

30

Parallel Ledgers – Posting to all Ledgers

Ledger not specified at time of document entry; posting to all defined GL ledgers

Transactions: incoming invoice, outgoing invoice, payment, e.g.

Ledger A (IAS)

(leading ledger)

Ledger C(HGB)

Ledger B(US GAAP)

31

Configuration - Ledger

32

Scénario - Caractéristiques

33

SAP AG 2003

Scenarios – Definition and Assignment

Scenarios provided by SAP:

Cost center update (FIN_CCA)

Update of the sender cost center and receiver cost center fields

Preparation for consolidation (FIN_CONS)

Update of consolidation transaction type and trading partner fields

Business area (FIN_GSBER)

Update of the sender business area and receiver business area fields

Profit center update (FIN_PCA)

Update of profit center and partner PC fields

Segmentation (FIN_SEGM)

Update of the segment, partner segment, and PC fields

Cost-of-sales accounting (FIN_UKV)

Update of the sender functional area and receiver functional area fields

...

Non-leading ledger (N2)

Non-leading ledger (N1)

Leading ledger (0L)

Ledgers:

What is a scenario definition?

A scenario defines which fields are updated in the ledgers (in the general ledger view)during a posting (from other application components).

34

Scenario – définir caractéristiques

35

Splitting document

36

Fonctionnalité - sliptting

SAP AG 2003

Document Splitting – Motivation

Available functions in the SAP System (Release SAP ERP Central Component 5.0 and later) to create segment financial statements:

The Segment field is a standard field in the totals table for the new general ledger (FAGLFLEXT)

New FI drill-down reporting functions let you create segment financial statements

SE

16:F

AG

LF

LE

XT

Requirement: Example: Posting w/diff. segment assignment

EUR1,600Input Tax154000404

SEG BEUR6,000Purch. Services417000403

SEG AEUR4,000Purch. Services417000402

EUR11,600-Vendor X10003111000

SegmentCurr.AmountDescriptionAcctPKItCCd

En

try

Vie

w

Solution: Online spilt

37

Sliptting fonctionality

38

Splitting fonctionnalitySplitting fonctionnality

39

Fin de période

40

SAP AG 2003

Closing Operations – Reduction in TCO

As you saw repeatedly in the "Integration" unit, using the new general ledger can save you from

many periodic closing and reconciliation operations,because the system has already performed them in real time.

This leads to a significant improvement inTotal Cost of Ownership (TCO).

Examples of eliminated closing activities: Maintenance and use of the reconciliation ledger Balance sheet adjustment (=> SAPF180) Profit and loss adjustment (=> SAPF181) Maintenance and use of the various FI-SL ledgers, such as transferring values to Profit

Center Accounting Many tasks are also eliminated because technical support for segment reporting is

available

Other period-end closing activities are not omitted; they still have to be performed. Butthere are differences to previous releases due to the new G/L logic.During the AC210 course, you will examine the examples …… Foreign currency valuation (of vendor line items)… The depreciation posting run

41

Nouveauté fin de mois; allocation à même Nouveauté fin de mois; allocation à même le GLle GL

42

Allocation nouveau GLAllocation nouveau GL

43

Intégration FI-CO en temps réel

44

Intégration CO en temps réel

45

Est-ce obligatoire?

46

SAP AG 2003

The New General Ledger

The mySAP ERP Central Component in the Financials area of the SAP System features an interesting alternative in general ledger

accounting:

The NEW GENERAL LEDGER

Important question: Do I have to use the new general ledger?

It will be optional for existing SAP customers. You will not be forced to activate the New General Ledger. During a release upgrade, the Classic General Ledger (-> totals table GLT0) remains active at first.Of course, the new general ledger has several advantages!

For initial installations (new SAP customers), the New General Ledger is active by default in mySAP ERP.

47

Changement de 5.0 à 6.0

48

New GL – Nouveautés avec ECC 6.0New GL – Nouveautés avec ECC 6.0

49


Régularisation manuelle / Accrual engine (5 min)

Fonctionnalité

Menu SAP et configuration

50

Régularisation Manuelle

51

Régularisation Manuelle

52

Menu SAPMenu SAP

53

ConfigurationConfiguration

54


Finance supply chain magament (5 min)

Fonctionnalités et bénéfices

Menu SAP

55

How to Reduce the Cashflow Cycle

Synchronize cash flows Fast invoicing Efficient collections Effective dispute handling Efficient payments Credit policy Inventory policy

56

Financial Supply Chain Management

Financial Supply Chain Management (FSCM) is an integrated approach to provide better visibility and control over ALL cash-related processes.

Better predictability of cash flow Reduction of working capital Reduction of operating expenses End-to-end integration of business processes

57


Settle

& PayForecast

Cash

Finance

Working

Capital

Resolve

DisputesReconcileIssue

Invoice

Business Benefits

Shorter settlement cycles

Faster dispute resolution

Lower costs of payment and billing

Less bad or doubtful debt

Improved cash flow management

Reduced working capital

Decreased nonproductive float

Enhances CRM

Functionality

New: SAP Credit Management

New: SAP Biller Direct

New: SAP Dispute&Collection Management

SAP In-House Cash

SAP Cash & Liquidity Management

SAP Treasury & Risk Management

SAP Contract Accounts Receivable & Payable

Evaluate

Credit

58

Nouveau Menu - FSCMNouveau Menu - FSCM

59


Gouvernance corporative (5 min)

MIC

AIS

Whistler blower complaints

60

mySAP ERP supporting Corporate Governance

Built-in Control Principles of the SAP Architecture

Inherent Controls

Configurable Controls

Security Controls

Reporting Controls

→ SAP NetWeaver & mySAP ERP

System Integration Reduce complexity

Reduce custom integration

Increase company performance

→ SAP NetWeaver

Applications directly supporting Corporate Governance

Management of Internal Controls

Audit Information System

Whistler Blower Complaints

Transparency for Basel II

Operational Risk Management *

→ mySAP ERP

Additional Capabilities (New) General Ledger

Fast Close

Support for IAS

Transfer Pricing

SEM Business Consolidation

SEM Business Planning

SEM Strategy & Performance Mgmt.

SEM Risk Management

→ mySAP ERP

* mySAP ERP 2005

61

Exemple d’environnement non-intégré

62

Exemple environnement intégré avec SAP

63

Éléments clés Gouvernance corporative

SAP MIC Outil d’automatisation de la gestion des contrôles internes

- Remplace la documentation papier Aide à répondre aux besoins SOX (Actes 302 / 404)

AIS Boîte d’outils pour les vérificateurs externes et internes Rapports de contrôles internes prédéfinis, inclus dans un nouveau rôle

SAP, couvrant les besoins d’audit des comptes de bilan et résultats Déploiement facile et rapide

Exemples de nouveautésExemples de nouveautésGouvernance corporativeGouvernance corporative

64

Nouvelle fonctionnalité de documentation: MICNouvelle fonctionnalité de documentation: MIC

65

Whistle Blower

New: Whistle Blower is required by the Sarbanes Oxley ActSection 301

The Whistle Blower Complaints can be integrated into the intranet and made available to all employees via URL call.

Optionally, the functionality can be used within the mySAP Enterprise Portal, is ITS-based iView, integrated in any portal role.

66


Nouveauté monde CO (5 min)

Définition Express planning

Services offerts avec Express planning

Exemples de fonctionnalités dans Express planning

67

Définition – Express planningDéfinition – Express planning

68

Services offertsServices offerts

69

Fonctionnalité – révision des centres de coûtsFonctionnalité – révision des centres de coûts

70

Fonctionnalité - StatutFonctionnalité - Statut

71

Fonctionnalité - surveillanceFonctionnalité - surveillance

72


Autres (10 min)

Clotûre cockpit

Réconciliation inter-société

Menu SAP

Entrée de devises étrangère par liste de travail

73

Closing Cockpit

The Closing Cockpit adds business value because it

Accelerates the closing process and strongly improves user productivity by unique access, automation, and collaboration

Creates transparency and supports compliance by providing a perfect overview of the closing status and drilldown to all details

74

Interco réconciliation

75

Interco RéconciliationInterco Réconciliation

76


77


78

Menu SAPMenu SAP

79

Entrée des taux de changes

80

Entrée des taux de change - configEntrée des taux de change - config

81

Entrée des taux de change - configEntrée des taux de change - config

82

Entrée des taux de changeEntrée des taux de change

83

Nouveau layout pour l’entrée de donnéesNouveau layout pour l’entrée de données

84

Transaction OB08

85

Merci!Merci!

Période de questionsPériode de questions

Montréal 1250, rue Guy, bureau 700Montréal (Québec) H3H 2T4T : (514) 937-1188 F : (514) 937-9201

Québec3175, ch. des Quatre-Bourgeois, bureau 365Sainte-Foy (Québec) G1W 2K7T : (418) 780-2080 F : (418) 654-1551

Hamilton21, King Street West, bureau 900Hamilton (Ontario) L8P 4W7T : (905) 777-8171 F : (905) 777-0132

87

Annexes

88

Menu 5.0

89

Menu 4.7

90

Manage your strategy and the performance of units

Strategy Management (SEM-CPM)

Balanced Scorecard, Risk Management, Value based Mgmt. ,Strategy Templates

Performance Measurement (SEM-CPM)

Management Cockpit, Measure Builder, Measure Tree Analysis, Benchmark Integration & Analysis

Business Consolidation (SEM-BCS) Legal & Mgmt Cons., GAAP Adjustments, Currency Translation, Inter-unit Eliminations, ...

Business Planning (SEM-BPS) Modeling, Planning Framework, Simulation Planning Applications, Planning Process Coordination

Stakeholder Relationship Management (SEM-SRM) Contact Management, Stakeholder Service

SEM Overview - What does it include ?

Strategic EnterpriseManagement

91

General Ledger Financials Financial Accounting

Management Accounting


Corporate Governance

Unified Financial and Management Accounting One version of the truth – stored in the General Ledger Supports legal, segment, and management reporting Multi-dimensional analysis – slice and dice Multiple hierarchies Pre-defined reports delivered as SAP content

Extensibility / Flexibility Option to expand standard accounting with industry specific

and/or customer-defined fields Meets international expectations Important for industry solutions

92

General LedgerFinancials Financial Accounting




Parallel Accounting Arbitrary number of parallel ledgers Same UI for all ledgers (data entry, functions, reporting) Almost the same functionality for all ledgers Online posting into multiple ledgers Postings per specific ledger Closing activities can be run in parallel ledgers simultaneously Standard reporting for multiple ledgers Remark: Using parallel accounts is still supported.

93

General Ledger Financials Financial Accounting




Fast Close Online processing instead of period-end closing activities

+ Online splitter+ Real-time posting from CO into FI

No data redundancy closing activities are run just once No data redundancy no time-consuming reconciliation

Balanced Books for any dimensionEssential for segment reportingImportant for various industries (public sector, insurance, media)

94

General LedgerFinancials Financial Accounting




TCO Reduction Best fit – no discussions about which component to implement Reduction of implementation / training costs – just one component No data redundancy no reconciliation effort

Corporate Governance Perfect support of transparency Legal, segment and management reporting as unified whole Less manual or double processing less risk to be non-compliant

95

Management of Internal Controls (MIC)

New: MIC adds business value for companies serious about corporate governance

Reduces internal communication and administration expenses related to compliance documentation

Streamlines assessment procedures, including tracking of issue remediation which reduces costs and improves service levels

Focuses management reporting, highlighting issues in advance of legal and regulatory reporting deadlines whichreduces the risk of non-compliance

Financials Financial AccountingManagement Accounting



96

Audit Information System (AIS)

New: AIS is the tool for internal and external auditors A result-oriented audit view is – in an environment of mass transactions – only possible

with computer-supported audit or control procedures The Audit Information System facilitates smoother and better quality audits. AIS supports

system audit,business audit,tax audit in anSAP Environment.




97

Audit Information System (AIS)

New: AIS is the tool for internal and external auditors Collection, structure, presetting of standard SAP Reporting Individual selection and preparation of data Data export

- document data- account balances- financial statement data




mysaperpasug

Documents

systmes sap

my sap erpexplication

my sap erpquest

sap rendues

my sap erpcathy soulire

processus daffairesaccent

coopration travers

valeur travers