mvcis - forbes hawkins – copyright © 2004 museum victoria forbes hawkins collection systems...
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MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Forbes HawkinsCollection Systems DeveloperMuseum Victoria - Melbourne, Australia
Museum Victoria Collection Inventory SystemKE EMu data access for handheld computers.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Museum Victoria Collection Inventory SystemKE EMu data access for handheld computers.
1. Introduction to the MvCIS
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
What is the MvCIS?
• An EMu “Add-On”• View & modify KE EMu data remotely
from a portable handheld device• Update records in real time• Streamlined data capture process
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
“Handheld” computers
Standard Pocket PC devices(eg. HP Ipaq)
Barcode scanners(eg. Symbol PDT 8100)
Note: Barcode Scanning is Optional
MvCIS can be run on
or
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Who Uses MvCIS
Sydney, AustraliaLynne McNairn – [email protected]
Pittsburgh, PAWill Real – [email protected]
Melbourne, AustraliaNatalia Fraser – [email protected]
MvCIS is now a fully supported product, produced by Museum Victoria for the EMu community worldwide.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Museum Victoria Collection Inventory SystemKE EMu data access for handheld computers.
2. Technical overview
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Handheld access to Data
• Limited storage capacity• Limited power• A need to remain portable
Handheld Computers have:
How can a handheld computer access all of your EMu data?
There are two possibilities…
Your EMu Server holds Thousands or Millions of records and images
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Option 1: Batch Data Collection
Selection of data downloaded from server to handheld via PC docking station
Changes made to data on portable computer in isolation from data source
Collected data uploaded back to server via PC docking station. Upload process attempts to reconcile data on handheld with data on Server.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Good in theory - except for… • Risk of data loss due to handheld failure• Risk of corruption during data reconciliation • Version control between multiple devices• Expensive to maintain in long term• Special software required on scanner• Extremely limited functionality
– can only contain small subset of total data– must keep simple to avoid data reconciliation
problems– No real time validation or conflict checking
MvCIS is not a batch system!!!
Option 1: Batch Data Collection
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Option 2: Wireless Networking
• Secured network access for wireless devices within range of wireless base station
• Real time data access• Real time updates• Access to all data• No limit to functionality• Cheaper than batch in the long run
MvCIS is a wireless system
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Wireless Networking
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Museum Victoria Collection Inventory SystemKE EMu data access for handheld computers.
3. MvCIS Applications
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
• Working “hands on” with collections in the store or exhibition spaces
• Look up and update data specific to objects and specimens
• Not a public access or a tour guide system
What is the MvCIS designed for?
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
“Core” Functions
• Query catalogue records– registration number– barcode– location
• Edit catalogue records• Relocate objects• Relocate containers (holders)• Create container records
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Customised Functions
• Customise MvCIS to suit your requirements• Work remotely with any data on your EMu
system• Use it for:
– Auditing– Condition checks– New accessions– Barcode implementation– Special projects– You name it!
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Query EMu when working in the store:• Conservation
– “I wonder when this object was conserved?”
• Provenance, Collection Events– “Where did we get this from?”
• Multimedia Repository– “What images do we have for this?”
• Location lookup– “What’s in those boxes on the high shelf?
… or as a reference tool
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Museum Victoria Collection Inventory SystemKE EMu data access for handheld computers.
4. Location & Object View
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Logging in
• Login credentials checked on EMu server and in the EMu Registry
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Main Menu
Main Menu• Search by Object or
Location• Simple interface – easy to
use and learn
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Search Locations
Location Search• Scan a barcode• Enter a Location Code• Browse the hierarchy
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Location View
Location Details View shows…
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Location View
The Location Title
The title can be customised by your MvCIS administrator. It can show
•Barcode and/or
•Code and/or
•Static title
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Location View
The Location Summary
This can be customized as well. It can be reordered or abbreviate it so that it fits within the restricted screen dimensions.
If you prefer, it can appear exactly as it does in EMu.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Location View
Object/Container counts
In MvCIS, you see objects and containers together on the same screen.
Clicking on one of the headers will expand it into a list…
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Location View
Object list
The object list contents can also be customised.
Here the MvCIS Administrator has prefixed the Object Summaries with Barcodes.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Location View
Click here to toggle between normal view...
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Location View
… or Image thumbnails…
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Location View
Container list
The container list contents can also be customised.
Here it has been configured to show a Container type and a barcode.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Location View
Click on an object to enter Object View mode…
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Object View
Object Title
The title can be customised by your MvCIS administrator.
It can show
•Barcode and/or
•Registration Number and/or
•Static title
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Object View
Object Location
You can Click on the location summary to go back to the Location Record
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Object View
Object Fields
Fields are arranged into Tabs.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Object View
Object Fields
An MvCIS administrator can pick and choose the fields you see. The tabs can be titled anything you like.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Object View
Object Edit
Use the MvCIS to insert or update object records.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Object View
Object Edit
Use the MvCIS to insert or update object records.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Museum Victoria Collection Inventory SystemKE EMu data access for handheld computers.
5. Moving an Object
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Moving an object
MvCIS guides you through a data collection process.
Starting from Object View…
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Moving an object
Click on the object relocation button…
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Moving an object
What you are doing
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Moving an object
What is being moved
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Moving an object
… and where it is being moved from.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Moving an object
Step 1: Enter a destination:
•Scan a Barcode
•Enter a Location code
•Browse the location hierarchy
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Moving an object
Step 2: Confirm the details…
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Moving an object
… and the process is complete.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Moving an object
… and the process is complete.
The object movement record is automatically user/date/time stamped.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
• Process orientated• Guides you through data entry• Only see what you need to see• Validate data as you enter it• Record data in EMu at the same time
that the task is performed• Fast & accurate (especially when
you’re using barcodes)
Simplified Data Entry
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Museum Victoria Collection Inventory SystemKE EMu data access for handheld computers.
6. Customised Functions
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Customised FunctionsMvCIS guides the user through complex
processes...
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Customised Functions… every step of the way.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Customised Functions… every step of the way.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Customised FunctionsData can be validated as it is entered.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Customised FunctionsData can be validated as it is entered.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Customised FunctionsData can be validated as it is entered.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Customised FunctionsMvCIS makes complex tasks simple.
MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria
Forbes HawkinsCollection Systems DeveloperMuseum Victoria - Melbourne, Australia
Museum Victoria Collection Inventory SystemKE EMu data access for handheld computers.