municipality of north cowichan regular council agenda · september 17, 2014 - regular council...

Municipality of North CowichanRegular Council

AGENDA

Wednesday, October 1, 2014, 1:30 pmMunicipal Hall - Council Chambers

Pages

1. CALL TO ORDER

2. APPROVAL OF AGENDA

3. ADOPTION OF MINUTES 2 - 6

Recommendation:

That Council adopt the minutes of regular meeting held September 17, 2014.

4. PUBLIC INPUT

Opportunity for brief verbal input regarding agenda items from registered speakers.

5. REPORTS

6. CORRESPONDENCE

6.1 Partner Taste for Cowichan 7 - 8

Correspondence from Patricia MacGregor, creator of TASTECowichan.

6.2 Vancouver Island Regional Library 9 - 12

Correspondence from Bruce Jolliffe, Chair of Vancouver Island RegionalLibrary, regarding the 2015 - 2019 adopted financial plan.

7. NOTICE OF MOTIONS

8. NEW BUSINESS

9. QUESTION PERIOD

Public opportunity to ask brief questions of regarding the business of this meeting.

10. ADJOURNMENT

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Municipality of North Cowichan

Regular Council

MINUTES

September 17, 2014, 1:30 p.m.

Municipal Hall - Council Chambers

Members Present Mayor Jon Lefebure

Councillor Ruth Hartmann

Councillor John Koury

Councillor Barb Lines

Councillor Kate Marsh

Councillor Al Siebring

Councillor Jen Woike

Staff Present Dave Devana, Chief Administrative Officer (CAO)

Mark Ruttan, Director of Corporate Services / Deputy CAO

John Mackay, Director of Engineering and Operations

Scott Mack, Director of Development Services

1. CALL TO ORDER

There being a quorum present, the meeting was called to order at 1:30 p.m.

2. APPROVAL OF AGENDA

Council approved the agenda as amended to add item 10.1 Recycling.

Councillor Hartmann clarified, for the record, that the statements she made at the September 3,

2014 Regular Council meeting regarding “unauthorized land alterations” on Maple Bay

Peninsula were taken from a letter sent to the Director of the Archaeological Branch (Ministry of

Forests, Lands and Natural Resource Operations) from the Chief of Cowichan Tribes. The

contents of that letter were the perspective of Cowichan Tribes at that date, and were not her

personal views. She has since been informed that the property owner had obtained the

appropriate permits.

3. ADOPTION OF MINUTES

It was moved and seconded:

That Council adopt the minutes of regular meeting held September 3, 2014 and the Committee

of the Whole meeting held September 8, 2014.

CARRIED

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September 17, 2014 - Regular Council Minutes

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4. PUBLIC MEETINGS & HEARINGS

4.1. "Zoning Amendment Bylaw (No. 6 - Jaynes Road), 2014", No. 3553

Public Hearing Report - Council commenced a public hearing at 1:35 p.m. to allow the

public to make representations to Council respecting proposed "Zoning Amendment

Bylaw (No. 6 - Jaynes Road), 2014", No. 3553. Mayor Lefebure outlined the public

hearing order of business and read aloud Council's policy that it will not receive verbal or

written communications from the public regarding the zoning amendment bylaw after

the closure of the public hearing. He then invited late correspondence but there was

none. The Director of Corporate Services advised that no correspondence on this

application was received from the public before the public hearing regarding this

proposal.

The Director of Development Services introduced the proposed zoning amendment

bylaw and answered technical questions from Council members. Mayor Lefebure then

invited the public to address Council on the proposed bylaw. The following people

commented on the application:

Katrina Bull, owner of the subject property, confirmed they are amenable to the

requirement to pave the driveway apron.

Phillip Kulhawy, 5887 Jaynes Road, expressed concern that drainage may need to be

addressed. The Director of Development Services noted that drainage must tie into the

municipal storm sewer system and there may be some actual drainage improvement as a

result of the proposed new construction.

Gabor Szamosi, 2232 Birch Road, said when he purchased the land it was a swamp and

drainage needs to be addressed. He also asked Council to restore a stream that used to

exist and to develop a long-term vision for the area, including how to improve traffic

safety and access for surrounding properties.

Brian Bull said his house is on a ridge and although there were wet spots in the general

area years ago when he was young, there are no streams on his property.


That Council read a third time "Zoning Amendment Bylaw (No. 6 - Jaynes Road), 2014",

No. 3553.

CARRIED

4.2. "Zoning Amendment Bylaw (No. 7 - Text Amendment), 2014", No. 3554

Council re-opened the public hearing at 2:10 p.m., to allow the public to make

representations to Council respecting proposed "Zoning Amendment Bylaw (No. 7 - Text

Amendment), 2014", No. 3554, Council invited late correspondence, received a verbal

report on written public communications received before the public hearing, and

received a presentation from the Director of Development Services introducing the

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proposal. Mayor Lefebure then invited the public to address Council on the proposed

bylaw.

Frank Ryan, owner of the subject property, noted the building was originally intended as

a duplex. He advised that his lawyer has deposited an amendment to the restrictive

covenant, and his engineer has confirmed the existing building meets bylaw and Building

Code requirements. He asked that the existing duplex be recognized as such. The

Director of Development Services confirmed it will be, in due course, if it meets bylaw

and Building Code requirements.

Victor Cowan, 953 Arbutus Road, expressed concern that the large rocks on the subject

property could tumble onto his property.

Sherie Robb, 973 Arbutus Road, expressed concern about run-off onto her property and

future rezoning potential. The Director of Development Services advised that Island

Health must confirm septic capability, and that storm run-off will be looked at during

construction approval.

Marina Carroll, new owner of 935 Arbutus Road, expressed concern about the steep

grade of Hill Street, additional traffic, and safety concerns.


That Council read a third time "Zoning Amendment Bylaw (No. 7 - Text Amendment),

2014", No. 3554.

CARRIED


That Council adopt "Zoning Amendment Bylaw (No. 7 - Text Amendment), 2014", No.

3554.

CARRIED

5. PUBLIC INPUT

Council received no public input regarding agenda items from registered speakers.

6. BYLAWS

6.1. "Zoning Amendment Bylaw (No. 3 - Henry Road, Coach House), 2014", No. 3535


That Council adopt "Zoning Amendment Bylaw (No. 3 - Henry Road, Coach House),

2014", No. 3535.

CARRIED

6.2. "Permissive Tax Exemption Amendment Bylaw, 2014", No. 3555


That Council read a first, second and third time "Permissive Tax Exemption Amendment

Bylaw, 2014", No. 3555.

CARRIED

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6.3. "Fireworks Bylaw", No. 3550


That Council read a first, second and third time "Fireworks Bylaw", No. 3550.

CARRIED

(Opposed: Woike)

7. NOTICE OF MOTIONS

None.

8. REVIEW OF COMMITTEE MINUTES

Council reviewed, for information, the following Council committee minutes:

1. Climate Change Advisory Committee - August 28, 2014

2. Protective Services Committee - September 9, 2014

9. UNFINISHED & POSTPONED BUSINESS

9.1. Amalgamation or Boundary Re-alignment with Duncan

Council considered the following motion, postponed from the September 3, 2014

Regular meeting:


That Council support the following non-binding question on the upcoming election

ballot: "Are you in favour of spending $15,000 (North Cowichan's 50% share) to study

the options, costs, and benefits of re-alignment of the boundary between the

municipalities of North Cowichan and City of Duncan?".

DEFEATED

(Opposed: All Council)


That Council place the following question on the upcoming election ballot: "Are you in

favor of conducting a study to explore the options, costs, and benefits of amalgamation

of the municipalities of North Cowichan and the City of Duncan?".


That Council strike out the word "options" from the main motion.

CARRIED


That Council amend the main motion to insert the words "spending up to $50,000"

before the word "conducting".

DEFEATED

(Opposed: Lefebure, Hartmann, Lines, Koury, Woike)

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That Council place the following question on the upcoming election ballot: "Are you in

favour of conducting a study to explore the costs and benefits of amalgamation of the

municipalities of North Cowichan and the City of Duncan?".

CARRIED

(Opposed: Hartmann)


That Council rescind the following motion passed at its September 3, 2014 Regular

Council meeting: "That Council support asking the following non-binding question on

the upcoming election ballot: "Are you in favour of spending $50,000 (North Cowichan's

50% share) to study the options costs, and benefits of amalgamation of the

municipalities of North Cowichan and City of Duncan?"

CARRIED

10. NEW BUSINESS

10.1. Recycling

Council discussed the Multi-Material B.C. Society contract that excludes the collection of

film plastic. Council also discussed ways to encourage the public to recycle.

11. QUESTION PERIOD

Council received no questions from the public regarding business considered at this meeting.

12. CLOSED SESSION

Council closed the meeting to the public at 4:10 p.m. on the basis of section (90) (1) (e) [land

acquisition and disposal] of the Community Charter, and rose without reporting.

13. ADJOURNMENT

The meeting ended at 4:20 p.m.

________________________________ ________________________________

Signed by

Mayor or Presiding Member

Certified by

Director of Corporate Services

(Minutes certified correct and Public Hearing

report certified fair and accurate)

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Dear Mayor Jon Lefebure and North Cowichan Councillors TASTECowichan is looking to partner with community-‐minded Vancouver Island businesses and organizations who are in support of the Buy Local philosophy, and interested in supporting small businesses and producers, local events, and building a sustainable local economy. Why Do We Need Your Help? The TASTE community resource has been built by a few people; starting with me and my. This past year we were joined by a few other supporters of the buy local economic philosophy, each bringing their own special talents to the TASTE Team, most who volunteer their time in trade for listings, and we have one commissioned Sales Rep. Our ultimate goal is to expand TASTE island-‐wide, with a local online Directory for each of the 6 Regions on Vancouver Island, under the umbrella site of TASTEtheISLAND. All of this will require hiring more people: sales reps in each area, building our social media presence, expanding our email marketing, marketing materials to reach a wider audience. We will hire local people to grow this valuable local resource. How We Can Help Each Other TASTECowichan is an online Directory for businesses and events in the Cowichan Region. Since May of 2011 we have been profiling and promoting locally operated businesses and events, building an online community to encourage local spending by making it possible to find the many businesses, services and events in this Region. If this aligns with your vision for our community, we would like to partner with you. We have put together several levels of partnership that will help us reach our goals and at the same time, promote your business or organization. ** Please see the attached Partnership Benefits sheet. TASTE is… Not just about food! We are an all-‐inclusive online experience that includes every type of business giving consumers a real “taste” of what the Cowichan has to offer. TASTE also stands for “Totally About Supporting Town Economy”. If not yet familiar with TASTE, please visit our website: www.TASTECowichan.ca .

We strongly believe that supporting and buying local is essential to building a strong, thriving healthy local economy.

Most small local businesses need promotional help to get found. Local shoppers benefit from a single online portal to find local services, shopping and events. We believe in “co-‐opetition”, not competition: businesses working together to support each other,

moving forward together building a stronger economy. We love Vancouver Island, are passionate about the amazing multitude of businesses here. We have the skills to build an online Directory, and have proven it with TASTECowichan.

Please give me a call if you are interested in Partnering with TASTE. We would love to hear from you. Thank you for your time.

Patricia MacGregor | creator of TASTECowichan TASTECowichan is an initiative of Zuk Design 250.597.2999 | [email protected] 5918 Highland Avenue, Duncan, BC V9L 1L6

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Benefits of Partnership with TASTE

Types of Partnerships: Directory Partner (10) -‐ $5,000 each per year Event Board Partner (1) -‐ $10,000 each per year Area Partner (8) -‐ $1,500 each per year Directory & Event Board Partners TASTE Partner Badge Placed strategically on your chosen page in sidebar area. Includes your logo. Advertising 300px X 300px Ad on the category page of your choosing. Renewable once a month. *does not include Ad design Complimentary Profile Listing for one year Your business listed in 2 categories; features and promotions same as all Profile listings. Newsletter partnership section Your logo included in the new partnership section on weekly newsletters. Priority mention of events Your events will be given priority mention in newsletters. Social Media shares Sharing of your Facebook and Twitter posts. Area Partners TASTE Partner Badge Placed strategically at top of your chosen Area page in sidebar area. Includes your logo. Advertising 300px X 300px Ad on the category page of your choosing. Renewable once a month. *does not include Ad design Complimentary Profile Listing for one year Your business listed in 2 categories; features and promotions same as all Profile listings. Priority mention of events Your events will be given priority mention in newsletters. Social Media shares Sharing of your Facebook and Twitter posts.

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Vancouver Island Regional Library

Administration

Box 3333 | 6250 Hammond Bay Road

Nanaimo, BC Canada V9R5N3

t: 250.758.4697 f: 250.758.2482

e: [email protected] w: www.virf.bc.ca

September 17, 2014

Mayor Jon Lefebure

Municipality of North Cowichan

PO Box 278

Duncan, BC V9L 3X4

Dear Mayor Lefebure and Council,

Re: 2015 - 2019 Adopted Financial Plan

On behalf of the Board of Trustees of Vancouver Island Regional Library, please find enclosed

information regarding the recently adopted 2015 - 2019 Financial Plan. This information

can also be found on the VIRL website: www.virl.bc.ca/about-us/reports-and-plans. As dictated

by provincial legislation, we have adopted a balanced budget for 2015. The Financial Plan and

supporting information (which includes an "At a Glance" sheet and informative video) provides

you with the necessary details to address questions that may arise in your community.

The Vancouver Island Regional Library Board has adopted a balanced operating budget of

$23,570,802. Municipal and rural levies will contribute $19,653,784 to the library budget, an

average increase of 5.22% or a per capita increase of $2.36. The weighted vote for the budget

was 98% in favour of the budget.

The focus of the 2015 budget is to move towards financial sustainability in an effort to balance

the needs and aspirations of the present, while allocating resources to achieve the Board's

mission and vision, without compromising the ability to meet the needs of our communities in

the future. The 2015 budget supports the Board's Strategic Plan, continues to resolve long

standing issues and facilitate principles within the Consolidated Facilities Master Plan, and

provides orderly development of funding as previously approved by the Board.

It is our goal to balance the pressures of maintaining existing services and evolving business to

meet the expectations of our communities with available funding and resources to undertake

and manage operations and system requirements. The Board's commitment to financial

sustainability and quality service delivery for our Regional Library participants is underscored in

the 2015-2019 Financial Plan.

Sincerely,

Bruce Jolliffe

Chair, Vancouver Island Regional Library Board of Trustees

Cc: Kate Marsh, VIRL Trustee, Municipality of North Cowichan

Strong Libraries Strong Co m munities

Bells Cooia Bowser Campbell River Chem.iinus Comox Cortes Island Courtenay Cowichan Cowichan Lake Cumbertand

Gabriola Island Gold River Hornby Island Ladysmith Masset Nanaimo Hriibourfront Nanaimo North Nanaimo Wellington

Parksville Port Afberni Port Alice Port Clements Port Hardy Port McNaill Port Renfrew Quadra Island Qualicum Beach Queen

Charlotte Sanrispit Sayward Sidney/North Saanich Sointula Sooke South Cowichan Tatists Torino Ucluelet Union Bay Woss11

VANCOUVER ISLAND

REGIONAL LIBRARY

2015 BUDGET

2015 BUDGET:"MOVING TOWARDS SUSTAINABILITY"

The Budget is firmly grounded in the deliverables designated by the Board and follows the

direction provided by and supported by the Board's 5-year strategic plan;

With 39 branches and a large geographic service area, the Board has adopted a forward thinking

Facilities Master Plan that addresses deferred maintenance issues, Health and Safety issues and

community needs;

The approved 10 year Facilities Master Plan policy prevents volatility and spikes in member levies

from year to year while meeting the needs of the communities it serves;

The 2015 Budget continues its policy of closing the funding gap for infrastructure maintenance

and moving VIRL in the direction of sustainable operations while ensuring commitment to

affordabilityand level of service expected by users of the library;

The Board of Trustees takes the management and stewardship of public funds very seriously and

continues to demonstrate financial leadership, ensuring value for the tax dollar spent.This year's

and future years' budgets will continue to build on core values and business practices and with

consensus and cooperation, move the Strategic Plan forward.

ABOUTTHE BOARD OFTRUSTEES

Governs the library system in accordance with BC's Library Act, and is

made up of appointed representatives from 28 member municipalities

and 10 regional districts;

An autonomous board guides and supports the operation of all public

library services in VIRL's service area. In addition to governance, two

primary functions are lobbying and advocacy to ensure that resources

are available to fulfill the Mission, Vision and Values of Vancouver Island

Regional Library.

ABOUT VANCOUVER ISLAND REGIONAL LIBRARY

Serves over 428,000 people in 39 branch libraries, a virtual branch, and

a books-by-mail service;

The fourth largest library system in British Columbia circulating over

one-million items including books, magazines, CD's and DVD's and

employing over 370 people;

With a cooperative spirit, VIRL participates in the provincial interlibrary

loan program which creates extraordinary value for money spent.

learn more @ virl.bc.ca 12

VANCOUVER ISLAND

REGIONAL LIBRARY

BUDGET BREAKDOWN

| AVERAGE

per CAPITA

CHANGE

$2.36

2015 BUDGET

AVERAGE PER CAPITA CHANGE

HOWYOUR$1 IS SPENT

CHANGES AT A GLANCE

HOW YOUR $1 IS SPENT

234 6 7 52C

CHANGES 2.25%AT A GLANCE FACILITIES

MASTER PLAN

FUNDINGLEVY INCREASE

$0.56 Facilities maintenance

$0.45 FF&E

2.53%NET OPERATIONS

MASTER FACILITIES PLAN: PROGRESS

> 0.44%NEW BUDGET

REQUESTS

$0.06 Port Clements improved hours

$0.06 Strategic planning consultant

$0.05 Read down your fines

$0.01 Mobile media kits

$0.01 Collective agreement bargaining

$0.01 Remote site safety inspections

$0.72 Wages benefits & provisions

$0.19 Maintenance, contracts, office supplies, rent

$0.16 Library materials

$0.07 Debt servicing

TOTALViSITORSTO

BRANCHES IN 2014

I .3 million

STRONG LIBRARIES. STRONG COMMUNITIES. 13

VANCOUVER ISLAND

REGIONAL LIBRARY

News Release

Library Board Adopts Balanced 2015 Operating Budget

NANAIMO, September 13, 2014 - The Vancouver Island Regional Library Board of Trustees has

adopted a balanced operating budget of $23,570,802 for 2015.

Under the Library Act, public libraries are required to adopt a balanced budget for the following year

prior to December 31.

Municipal and rura! levies will contribute $19,653,784 to the library budget, which represents an average

increase of 5.22% or $2.36 per capita. This includes facilities and maintenance, technology

infrastructure and basic operational expenditures. The 2015 budget supports the Board's Strategic Plan,

continues to resolve long-standing issues and facilitate principles within the Consolidated Facilities

Master Plan, and provides orderly development of funding as previously approved by the Board.

In June of 2010, the Board approved a 10-year plan to deal with the more than $2.4 miltion in deferred

maintenance issues of VIRL's branch libraries. Now in year five, this years' budget balances the

redevelopment and maintenance of branch facilities while continuing to provide funding for future

developments in an effort to meet the unique needs of each community it serves.

"It is the Board's mandate to provide the public with services that meets community expectations while

operating within a balanced budget. We believe that we've accomplished this," says Vancouver Island

Regional Library Board Chair, Bruce Jolliffe.

The remainder of the budgeted revenues come from overdue fines and other fees, investment income,

government grants, and transfers from reserves.

"It is our goal to balance the pressures of maintaining existing services and evolving business to meet

the expectations of our communities with available funding and resources to undertake and manage

operations and system requirements. The Board's commitment to financial sustainability and quality

service delivery for our Regional Library participants is underscored in the 2015-2019 Financial Plan,"

comments Adrian Maas, Director of Finance, Vancouver Island Regional Library.

Vancouver Island Regional Library (VIRL) is the fourth largest library system in British Columbia. Serving

430,000 people on Vancouver Island, Haida Gwaii, and Bella Coola on the Central Coast, Vancouver

Island Regional Library includes 39 branch libraries, a virtual branch, and a books-by-mail service.

VIRL's holdings number one-million and include books, magazines, CD's and DVD's. Administrative

offices are located in Nanaimo.

-30-

For more information contact:

Natasha Bartlett

Marketing and Communications Officer, VIRL | Phone: 250.753.1154 x 249 | email: [email protected]

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