municipality of grey highlands committee of the …

MUNICIPALITY OF GREY HIGHLANDS COMMITTEE OF THE WHOLE

APRIL 19, 2010 - 10:00 a.m. COUNCIL CHAMBERS

AGENDA

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1. CALL TO ORDER

2. DISCLOSURE OF PECUNIARY INTEREST

3. OTHER BOARD AND COMMITTEE MINUTES 3.1 Resolution

RESOLVE, That the Committee of the Whole receive the following Board and Committee Minutes for information purposes: Maxwell Hall - April 5, 2010 Feversham Park - February 4, 2010 Feversham Park - March 4, 2010 Police Services Board (draft) - March 23, 2010

3.2 Approved Committee of the Whole Minutes of April 1, 2010 for information purposes

3.3 Business Arising:

4. ANNOUNCEMENTS

5. NOTICE OF MOTION5.1 Notice

RESOLVE, That the following items be added to an agenda for discussion:

6. DELEGATIONS

7. ADMINISTRATION (Mullin) 7.1 CL.10.15 Animal Control Services Proposals - RFP-P14-2010-01

RESOLVE, That Committee of the Whole receive Clerk's Report CL.10.15 Animal Control Services Proposals - RFP-P14-2010-01 and support the recommendation to award the RFP to Ms. Watson for the years 2010 through to 2013 and a contract be prepared for adoption by by-law at the April 26th, 2010 Council

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COMMITTEE OF THE WHOLE AGENDA APRIL 19, 2010

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7. ADMINISTRATION (Mullin)meeting.

7.2 CL.10.16 Cemetery Services Proposals - RFP-P14-2010-02 RESOLVE, That Committee of the Whole receive Clerk's Report CL.10.16 Cemetery Services Proposals - RFP-P14-2010-02 and support the recommendation to award the RFP to Shelburne Memorials Ltd. for 2010 and 2011 and a contract be prepared for adoption by by-law at the April 26th, 2010 Council meeting.

7.3 Terms of Reference - Boards and Committees (As time permits)

8. FINANCE (Mullin) 8.1 EnAbling Change Partnership Program 2010/2011 - for discussion

8.2 CSA10-24 Municipal Trillium Grant Proposal (2010) RESOLVE, THAT Committee of the Whole receive CSA Report CSA10-24 – Municipal Trillium Grant Proposal (2010) and a resolution be presented to Council to support an application to the Ontario Trillium Foundation for funding for the following project:

8.3 CSA10-25 PowerPlay Grant Proposal (2010) RESOLVE, THAT Committee of the Whole receive CSA Report CSA10-25 – PowerPlay Grant Proposal (2010) and a resolution to support an application be submitted to PowerPlay for funding the Memorial Park accessible playground be presented to Council.

9. PLANNING (Fawcett)

10. PUBLIC WORKS AND WASTE MANAGEMENT (McQueen) 10.1 PW. 10.17 Long Term Solid Waste Management Plan (Digital Copy

provided) RESOLVE, That Committee of the Whole receive Report PW.10.17 Long Term Solid Waste Management Plan and a resolution to accept and approve the Long Term Solid Waste Management Plan, in accordance with the conditions of Request For Proposal No. 2009-2, be presented to Council

10.2 Report PW.10.18 Addendum to include 2010 Equipment Rental Tender Results RESOLVE, That Committee of the Whole receive Report PW 10.18 Addendum to include 2010 Equipment Rental Tender

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10. PUBLIC WORKS AND WASTE MANAGEMENT (McQueen)Results for information purposes

10.3 PW.10-20 2009 Annual Landfill Site Conclusions and Recommendations received from Gamsby and Mannerow RESOLVE, That Committee of the Whole receive the 2009 Annual Landfill Site conclusions and recommendations from Gamsby and Mannerow Limited for the Artemesia, Holland/Markdale and Osprey Landfill Sites and present to Council for April 26, 2010 meeting.

11. PUBLIC UTILITIES (Clarke)

12. PARKS, RECREATION AND CULTURE (Risk) 12.1 CSA10-26 Kinplex Kitchen Equipment (report to follow under separate

cover) RESOLVE, That Committee of the Whole receive report CSA10-26 Kinplex Kitchen Equipment for discussion purposes and a resolution be presented to Council to purchase the following equipment for the Kinplex renovation project: Brand Supplier Cost Dishwasher Range Refrigerator Cooler (bar) Griddle

12.2 Report CSA10-27 Markdale History Book Digitization RESOLVE, That Committee of the Whole receive report CSA10-27 Markdale History book Digitization for information purposes.

12.3 CSA10-28 Memorial Markers (report to follow under separate cover) RESOLVE, That Committee of the Whole receives CSA Report CSA10-28 Memorial Markers and a resolution to support the placement of Memorial Marker signs at the locations indicated in the report with a spring installation be presented to Council.

12.4 CSA10-03 Addendum 3 TSSA Inspection Quotes for Markdale Arena RESOLVE, THAT Committee of the Whole receive report CSA10-03 Addendum 3 TSSA Inspection Quotes for Markdale Arena for

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12. PARKS, RECREATION AND CULTURE (Risk)discussion purposes and a resolution be presented to Council to support _______ option #1 Water Tank Relocation _______ option #2 Chiller Relocation outdoors _______ option #3 ChillerRelocation Indoors

13. PROTECTION (Silverton)

14. ECONOMIC DEVELOPMENT (Halliday)

15. COMMUNICATIONS15.1 AMO

1. AMO Annual Conference Members Registration August 15 - 18, 2010 2. AMO News - Joint and Several Liability

15.2 Correspondence: 1. Rotary Club, Markdale - request for street closure for July 9, 2010 'Street Frolic' 2. Request for street closure for Priceville August 8, 2010 Car Show 3. Request for support regarding LCBO application for Priceville Post Office/General Store

15.3 Other Correspondence: 1. Drinking Water Source Protection regarding Draft Proposed Assessment Report Update and consultation visits with Municipalities 2. Ratepayer letter regarding proposed Tim Horton's development in Markdale 3. Ratepayer letter regarding Irish Lake Consent Application B01.2008 4. Drinking Water Source Protection Minutes February 26, 2010 5. Grey Sauble Conservation Authority Minutes March 17, 2010 6. Seniors Fair event May 4 2010 7. SouthWest LHIN Board of Directors - Meeting Highlights March 2010 8. SouthWest Community Care Access Centre Highlights April 2010 9. Ratepayer concern Simcoe Road 91 10. Ratepayer concern Tim Hortons Markdale 11. OMB Hearing Notice- MAQ 12. Municipal Politicians Seminar - Firefighting 101 - May 2 & May 3

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15. COMMUNICATIONS2010 13. Ratepayer concern regarding Whinney Acres horses in Priceville 14. Miller Thomson request for work orders for Chapmans 15. Share the Care - A Grey Bruce Initiative to Help Our Communities Share the Care for those who are Seriously Ill. 16. Stewardship Ontario Payment for Municipal Blue Box Recycling for 2009 Program Year 17. COMRIF Joint Secretariat - Verification of Project Completion (PSAB project) 18. Trillium Gift of Life - National Organ and Tissue Awareness Week 19. County of Grey - By-law to adopt the estimates of revenue and expenditures for 2010

15.4 Requiring Action RESOLVE, That the Committee of the Whole direct the following communication items from Section 15 be added to the next Council Agenda for necessary action:

16. MEETING DATES16.1 Dates

2010-04-13 6:00 p.m. Finance Committee (2010 Budget)2010-04-19 10:00 a.m. Committee of the Whole (Fawcett) 2010-04-20 2:00 p.m. Finance Committee (2010 Budget) 2010-04-21 1:00 p.m. Committee of Adjustment 2010-04-23 9:00 a.m. Finance Committee (2010 Budget) 2010-04-26 10:00 a.m. Council 2010-04-26 5:00 p.m. Public Meeting - Proposed 2010 Budget Notice of Intent to Pass By-law 2010-04-30 10:00 a.m. Special Council (2010 Budget - if required) 2010-05-03 10:00 a.m. Committee of the Whole (Halliday) 2010-05-10 4:00 p.m. Council

17. OTHER BUSINESS

18. CLOSED SESSION18.1 Closed Session

RESOLVE, That Council of the Municipality of Grey Highlands go into a closed session to discuss an item which relates to:

● The security of the properties of the municipality;

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18. CLOSED SESSION● Personal matters about an identifiable individual including municipal or

local board employees; ● A proposed or pending acquisition or disposition of real property for municipal

or local board purposes; ● Employee negotiations or labour relations; ● Litigation or potential litigation including matters before administrative

tribunals, affecting the municipalities or local boards; ● The receiving of advice that is subject to solicitor - client privilege, including

communications necessary for that purpose. ● A matter in respect of which the Council or Sub Committee has authorized a

meeting to be closed under another Act; ● For the purpose of education and training.

Present: Time: _____________

18.2 Open Session RESOLVE, That Council return to Open Session. Time:__________

18.3 Confirmation of Action from Closed Session RESOLVE, That Committee of the Whole confirms the actions of the Closed Session as follows:

19. ADJOURNMENT19.1 Adourn

RESOLVE, That Committee of the Whole adjourn until the Call of the Chair.

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ffi*xreI* Sem**mn*m*RF' Qemtms# 408014 GREY Road 4, Maxwell,Ontario, NOC 1J0

Reseryations (519) 922- 2724

Chair: Dimitri HaritunSecretary: Canie MclntyreTreasurer: Julia EmontsFirst Vice Chair: Wayne WrightSecond Vice Chair: Delbert WintersC hair- Fundrais ing : De nnis Edw ards

Monday, April5,2010

Members/ Volunteers present: Dimitri Haritun, Wayne Wright, Delbert Winters, Carrie Mclntyre, CarlGilbert, Jocelyn Gilbert, Dennis Edwards, Manley Risk, Susan Winters.

Dimitri opened the meeting and welcomed Jocelyn. Canie read the March I't minutes. Wayne motioned toaccept the minutes as read, Delbert 2no. Carried.No treasurers report as Julia is absent.

Dennis gave an update for the trivia night. Dimitri expressed his thanks to all who helped out with thenight. Dennis mentioned that it is getting to be a challenge to get the liquor license. Discussion followed.The trivia night was a success.Manley mentioned that it is possible for the hall board to lease the hall to the Board. Discussion followed.At 7:30 pm, Susan Winters joined the meeting to discuss the rental rates of the hall and to report about hermeeting with Laura Camilleri. The following rates were given to her by Laura:Maxwall Hall is $160 for a full day; non prime time is $20lhr, prime time is $30/hr (after 5pm). A $200damage deposit and a25 7o deposit must be given at the time of booking. Dennis made a motion to followthe instructions given to Susan by Laura, seconded by Carl. Canied. Discussion followed about some ofthe special groups such as Early Years and Maxwell Seniors. Thanks to Susan for coming to our meeting.Dimitri sent in the questionnaire to the municipality to the clerk's email address as requested by theMunicipality.Laura forwarded our request for getting the promissory note on our former loan to Dan Best and we arewaiting for a reply. Dimitri to follow up.

Dimitri sent an email dated March 2 to the Municipality with all the improvements needed for the Hall incase ofa grant application.Dimitri read a letter from the municipality dated March 18, 2010 to Delbert and himself. The letter statedamong others that the Hall Board is not allowed to apply for a Trillium Grant on behalf of the Municipalityas permission has not been granted by Council. Dimitri discussed Wayne's payment of $160 for Marchand signed it for approval. No vote is needed as this flat amount has been already agreed by the Board.Wayne mentioned that we should have a 'work bee' for the spring cleanup day. Jocelyn mentioned that weshould get a couple of school kids who need community hours. Wayne will call the school about this.Dennis suggested that we change the fence to a series of gates to make it easier for winter removal and re-installation for the summer. Discussion followed. Wayne and Dennis will look after the arrangements forthe fence.Delbert talked to Laura Camilleri about upgrading the wiring to the kitchen plugs and bringing it up tostandards. At present all the plugs are on the same breaker. Laura gave her approval to Delbert to send inthree electricians quotes. Discussion followed about the required wiring and receptacles. Delbert will getquotes.

Dimitri read a card of thanks from the family of Robert Blakey for the donation made in his memory.Carrie made a motion to adjourn the meeting.Next meeting will be May 3*, 2010 at 7:30 pm

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Feversham Park Committee Board Meeting Page 1 of 3 Location: Osprey Museum (Salvation Army Church), 6:30 pm, 04 Feb 2010

Minutes, Passed

Present : Joan Muir, Jeanie McDuffie, Al McDuffie, Joan Laskovich, Jill Badgerow, Mike Bryant. Regrets: Kimberley Briggs, Paul McQueen. Absent: Jeff Fisk, Carolyn McLeod. Minutes:

1) Previous minutes read.

2) We were informed that Laura Camilleri felt the township’s assessment of the Feversham Park

facilities should be done in the spring, and advised her council of that. When the snow is gone, our park committee also will do an assessment of the park property from our perspective. This topic will be placed on the April 2010 agenda.

3) Kimberley Briggs has had accessibility training by her school board (Simcoe County DSB). Paul McQueen also has been trained through the township. Paul will inform us of the next training date that will be available to ‘snowbirds’ and others who are interested, in the spring.

4) The CEPTED review should be completed in March or April 2010.

5) Other items: a. The Garbage-Recycle bin combo is completed, and has been delivered to the park by

Jill’s son. Payment will be back-dated to 2009 for budget purposes.

b. The new garbage bin lids are heavy, and although a child could not overturn the bin, the lid could be sufficiently heavy to trap a child in the interior supposing a child was playing inside it. Locks are necessary to prevent children from being trapped, or unauthorized garbage from being illegally dumped.

MOTION 1st & 2nd PASSED/TABLED ASSIGNED TO...

Moved that the minutes be passed as recorded from the last meeting, 12 Nov 2009.

Al, Joan Passed by all n/a


Be it resolved that we buy a large multi-pack of padlocks that all operate with the same key, for use on buildings & the garbage bin, to keep children from being trapped in the garbage bin, and to simplify entry into padlocked buildings.

Joan M, Jeanie Passed by all Mike

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6) Ball diamond items will be deferred to the next meeting, so that Jeff can advise us regarding

usage patterns that might affect pricing decisions. Price for the pavilion will be determined by what facilities are repaired at any given point in the season, and what the renter wishes to use. Camping/tenting costs will be as follows:

7) See above.

8) Jill will look into acquiring funds from Ice River Springs for their usage of the park last year, and

will inquire as to planned usage and permanent signage for this coming year.

9) Time for event is planned for 7:00 pm. Joan M. will contact those on the park committee if we need to be in attendance.

10) Spring Park Clean-up & Work Bee is planned for 17 April 2010, from 10:00 am until 2:00 pm. Hamburgers & coffee will be provided for participants. Inquiry will be made as to advertising and sign-up sheets.

11) In the last couple of years, the cultural demographic of our community has been changing, and this change is reflected in the usage of the park. Some park users arrive by horse and buggy, and tie the horses to the trees in the shade, which makes perfectly humane sense. Unfortunately, strips of bark are now torn off the trees by some of the horses: given time, many of these trees will not be able to supply adequate sap to the canopy level, insect will invade the wounds, and the trees will die.


Be it resolved that we charge $15 per night to camp overnight with no amenities provided such as washrooms or electricity, payable by user by way of the honour system, to 151 Wellington St. A sign will be posted to that effect at the gateway. Weekly rate to be $75.

Al, Jeanie Passed by all Mike


Be it resolved that we install hitching posts at the park during the spring work day, away from areas where children play, but also considering that they be placed in a shaded area. Appropriate signage will be added to the hitching posts to remind users to clean up after their animals.

Mike, Al Passed by all Clean-up day

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12) In an effort to secure the use of a park pavilion in Florida, a sign was posted, indicating, “This

building is used by bookings only.” Could something worded similarly help us avoid conflict at the park, if someone arrives at the pavilion, and another group is already using it? A suggested wording would be, “Priority is given to those who have pre-booked this pavilion.” The sign could list upcoming pre-booked dates and times, and a phone number to make a reservation.

13) Several signs will need to be erected in the spring, based on several factors, such as camping and tenting, cultural group usage, consumption of alcohol, appropriate hours of use, and the CEPTED review. Please come to the next meeting prepared to share suggestions for wording on the signage, and the locations where they should be posted. Signs to consider: pavilion usage & price; appropriate park usage; camping usage & price; animal droppings reminder; surveillance.

14) Come to the next meeting with suggestions about how to start our neighbourhood park watch.

15) Come to next meeting with ideas on how to install surveillance in the park.

16) No additional items for agenda.

17) Meeting adjourned at 8:00 pm. Next meeting date: 04 March 2010, 6:00 pm, Osprey Museum.


Copy/paste table

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Minutes Feversham Park Committee

Thursday March 4, 2010 6:30 – 8:00

Osprey Museum, Feversham

In Attendance: Regrets: Jill Badgerow Al McDuffie Mike Bryant Joan Muir Jeannie McDuffie Paul McQueen Joan Laskovich Kimberley Briggs

1. J Badgerow called the meeting to order. 2. February 2010 Minutes were read and passed. Moved- Paul McQueen, Seconded- Joan Laskovich.

3. Resolutions: Signs to be created and posted in park

I) Be It Resolved that the following signs shall be created and posted in Feversham Park:

Emergency contact info sign (eg. Sign that is located in Osprey arena) o Info: 911, phone symbol, Feversham Park, 161 Wellington St o To be placed inside pavilion Hours of Operation Sign Feversham Park is closed between 12:00 and 5:00 a.m Moved by Al McDuffie, Seconded by Jeff Fisk

II) Be It Resolved that the following amounts shall be charged for use of the Feversham Park, 2010: o charge per use for the 2009 – 2010 season o $125.00 for full day tournament (diamond and pavilllion) o $25.00 for diamond, per use o $25.00 for pavilion and park

Moved by Jeff Fisk, Seconded: Al McDuffie

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4. Information Signs : Bookings, Fees , Hours for Use of Park o Hours of use - post hours park is open and available for use (closed 12:00 am. – 5:00 a.m.) o Lights off at diamond 30 minutes following conclusion of game o List fees – see item 2 o Booking calendar on white board,attached to pavilion (flip up window) and covered by

plexiglass and locked; keys kept with Kimberley Briggs and Mike Bryant; four month calendars on board showing current bookings (ie. May – Aug)

o See below for bookings info and procedures o Kimberley Briggs will cost out and measure white board and report at next meeting

5. Feversham Park bookings o List two numbers: Jeannie McDuffie 922 2013 and Mike Bryant TBC o There are no bookings from last year for this season o First booking: Aug 14 , 2010 (through Jill Badgerow) o Create calendar – whiteboard with May – August calendars on it o Measure area in pavilion - flip up door – place calendar on it behind plexiglass covering

6. Budget Item

o Purchase solar lights for park’s entrance pillars o Jeff Fisk will look into order lights and posts from Hamilton Brothers

7. Procedure By Law, Parks and Boards, Grey Highlands Municipal Council

o Joan Muir reported; copies of criteria distributed and discussed 8.Feversham Park Arbor Day (clean up day) has been rescheduled to

Saturday May 1, 10:00-2:00

9. Next Meeting: Wednesday April 14, 2010 , 6:30 p.m. – 8:00 p.m., Osprey Museum

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Agenda Feversham Park Committee

April 14, 2010

6:30 – 8:00 Osprey Museum

o Budget Update o Report – solar lights (Jeff), whiteboard/calendar (Kimberley) o Details for arbor day – materials needed, etc o Update, Signs for Park (per March Minutes) o Hitching Posts o Other Items

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THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS

POLICE SERVICES BOARD MEETING - March 23rd, 2010 - 9:30 a.m.

Present: Lynn Silverton, Stan Baker, Alan Coleclough, Brian Mullin; Resources: Inspector Bob Malhburg, S.Sgt. Rick Sinnamon and PSB Secretary: Karen Holt

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1. CALL TO ORDER 9:30 a.m.

1.1 Introduction of Dan Best, Grey Highlands CAO

2. ADDITIONS TO OR DELETIONS FROM THE AGENDA 8.2 Mutual Assistance Cooperative Integration with Grey County OPP and West Grey 9.1 Provincial Appointments 10.2.12 OPP Credit

3. ADOPTION OF AGENDA

3.1 Adoption

10 - 06 Mullin - Coleclough RESOLVE, That the Grey Highlands Police Services Board approve the agenda as amended. CARRIED.

4. DECLARATION OF CONFLICT OR PECUNIARY INTEREST None noted

5. ADOPTION OF MINUTES

5.1 Adoption

10 - 07 Coleclough - Mullin RESOLVE, That the Grey Highlands Police Services Board approve the minutes of January 26th, 2010 as circulated . CARRIED.

6. BUSINESS ARISING FROM THE MINUTES Mental Health initiative - PC Sue MacPherson ongoing.

7. DELEGATIONS No delegations

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POLICE SERVICES BOARD MEETING - March 23rd, 2010 - 9:30 a.m. 8. DETACHMENT COMMANDER'S REPORT

8.1 Report

Markdale Arts for Youth - Wednesday p.m. Brought to community by David Fries and Ross Adams. Inspector should drop by and connect with group. If there was an officer with music abilities this would be a good opportunity for the O.P.P. Highway Safety Division of OPP out of area patrol provincial highways. January 2010 113 hours and 54 charges laid under the Criminal Code. Property Crime down 31%. This Detachment Commanders Report final format if it meets the needs of Grey Highlands Police Services Board. Discussion regarding Mutual Assistance and integrated services. Better policing and cost savings. Chief Kay and Chief Berger working with Detachment Commander Mahlburg for mutual assistance integrated services. Better policing and cost savings. 10- 08 Mullin - Coleclough RESOLVE, That Grey Highlands Police Services Board receives the Detachment Commander's Report for January & February 2010 for information purposes. CARRIED.

9. ITEMS FOR DISCUSSION

9.1 Provincial Rep. update - verbal update from Chair Silverton. Regional training session was attended by 2 of the candidates for these positions.

10. CORRESPONDENCE

10.1. Action Items

10.1.1 Point Edward Police Services Board - Donation Request OAPSB Conference April 28th - May 1st, 2010 Zone 5 makes donations when conference is local. Vice Chair Baker asked that this be noted and filed.

10.1.2 Officer of the Year Officer names will be forwarded to Chair Silverton for the boards awarding of Officer of the Year.

10.2. Information Items

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POLICE SERVICES BOARD MEETING - March 23rd, 2010 - 9:30 a.m. 10.2.1 OAPSB Annual Conference "Challenging Lives in Challenging

Times"

10.2.2 OAPSB Invoice - paid $572.25

10.2.3 Board Member replacement: The Province will be placing an ad in the local papers regarding the Provincial Board Member. Currently Claude Mador and Gord Hedges have applied to the province for consideration of these positions.

10.2.4 Proceeds of Crime 2009/2010 Application

10.2.5 Victim Services of Bruce Grey Owen Sound 2008-2009 Annual Report

10.2.6 Letter to Const. Ken St. John

10.2.7 2009-2010 R.I.D.E. Report

10.2.8 Tax Fraud - OPP News Release

10.2.9 OPS Security Conference

10.2.10 Detachment Commander List - January 2010

10.2.11 1,000. Officer Grant Program

10 - 09 Baker - Coleclough RESOLVE, That the 1,000 Officer Grant Program with the Province of Ontario, Ministry of Community and Correctional Services be continued. CARRIED.

10.2.12 O.P.P. Credit Annual Financial Statement Statement OSS Ontario Shared Services - credit of $49,527.00 which includes $5,000.00 from criminal records check.

11. OTHER BUSINESS

12. IN CAMERA Board did not go In-Camera.

13. ADJOURNMENT

13.1 Resolution

10 - 10 Coleclough - Baker RESOLVE, That the Grey Highlands Police Services Board adjourn until the Call of the Chair.

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POLICE SERVICES BOARD MEETING - March 23rd, 2010 - 9:30 a.m.

Time: 11:00 a.m. CARRIED.

Lynn Silverton, Chair

Karen Holt, Secretary

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MUNICIPALITY OF GREY HIGHLANDS COMMITTEE OF THE WHOLE

APRIL 1, 2010- 10:00 a.m. MINUTES

Present: Dave Clarke (Chair), Dave Fawcett, Stewart Halliday (left the regular meeting at 4:15 p.m.), Paul McQueen, Brian Mullin, Manley Risk, Lynn Silverton and Staff: CAO Dan Best, Clerk Debbie Robertson (left the meeting at 3:30 p.m.), Interim Deputy Clerk Deborah Crawford

1. CALL TO ORDER

1.1 Chair - Councillor Clarke The Chair called the meeting to order at 10:00 a.m.

2. DISCLOSURE OF PECUNIARY INTEREST None with the items listed on the agenda. Councillor Halliday declared a conflict of interest with an addition to the in-camera session regarding the East Shores North Cottagers Association and left the meeting during this portion of the discussion.

3. OTHER BOARD AND COMMITTEE MINUTES

3.1 Resolution

CoW 10 - 96 Silverton - Halliday RESOLVE, That the Committee of the Whole receive the following Board and Committee Minutes for information purposes: 1. Heritage Committee March 10, 2010 2. South Grey Museum January 14, 2010 3. Kimberley Hall Board March 9th, 2010 4. Maxwell Community Centre March 1, 2010 CARRIED.

3.2 Approved Committee of the Whole Minutes of March 15, 2010 - for information purposes

3.3 Business Arising: The Kimberley Hall Board minutes should be revised to reflect the full Board members names within the minutes.

4. ANNOUNCEMENTS The Mayor announced that $1.3 million has been released from the Ministry for the first phase of the Centre Grey Hospital project. The CAO announced that Mr. Karl Schipprack has been appointed the Chief Building Official for the Municipality of Grey Highlands effective March 31, 2010. The appointment by-law will be presented at the April 12, 2010 Council meeting.

5. NOTICE OF MOTION

5.1 Notice

CoW 10 - 97 Halliday - Silverton RESOLVE, That the following items be added to an agenda for discussion:

● MAQ Appeal Update - In-camera - Potential Litigation (McQueen)

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Approved Committee of the Whole Minutes of April 1, 2010 for information purposes

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COMMITTEE OF THE WHOLE - MINUTES APRIL 1, 2010

● Planning - Wind Generation 12 (5) (McQueen) ● Library - Elizabeth Street, Flesherton - Status 10.4

(Halliday) CARRIED.

6. DELEGATIONS None for this meeting.

7. PUBLIC WORKS AND WASTE MANAGEMENT (McQueen) The Public Works Superintendent, Chris Cornfield, was in attendance.

7.1 Calcium Chloride Tender

CoW 10 - 98 McQueen - Silverton RESOLVE, that the Committee of the Whole receive report PW10 -14 - Calcium Chloride Tender and support the recommendation and a resolution be presented to Council that the tender for calcium chloride –liquid 35% be awarded to Da Lee Dust Control for 950 cubic meters in the amount of $199.00 per cubic meter for a total cost of $189,050.00, plus GST to be funded from the 2010 Operational Budget. CARRIED.

7.2 Brush Cutting Tender

CoW 10 - 99 McQueen - Silverton RESOLVE, that the Committee of the Whole receive report PW10-15 - Brush Cutting Tender and support the recommendation and a resolution be presented to Council that the tender for Road Side Brush Cutting including traffic control be awarded to Wayne Blackburn Brush Cutting in the amount of $122.40 per hour, plus GST. CARRIED.

7.3 Maintenance Gravel Tender

CoW 10 - 100 McQueen - Silverton RESOLVE that the Committee of the Whole receive PW.10-16 - Maintenance Gravel Tender and support the recommendation and a resolution be presented to Council that the tender to supply, haul and apply a total of 52,500 tonnes of 16mm crushed gravel for a total cost of $371,525 plus applicable taxes be awarded to Harold Sutherland Construction Ltd. The supply of gravel for Artemesia will be coming from Gowanlock and Markdale Pit, Euphrasia will be coming from Holland and Markdale Pit and Osprey from the Gowanlock Pit. Funding for the maintenance gravel shall be from the 2010 Public Works operating budget. CARRIED.

7.4 Hourly Equipment Rental

Direction was given to staff to provide a list to Council, and have available for the public, a listing of all contractors who tendered on the Hourly Equipment Rental Request for Proposal. CoW 10 - 101 McQueen - Silverton RESOLVE, that the Committee of the Whole receive report PW 10-18 - Hourly Equipment Rental and support the recommendation and a resolution be presented to Council that the following Equipment Rental Contractors be awarded as follows: Equipment Contractor Rate With Operator

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Bulldozer Sutherland $138/hour Y Compaction Roller Sutherland $65/hour Y 150 hp/plus Best Contracting $85/hour Y Hydraulic Lepard Trucking $89/hour Y Excavator Dale Ottwell $98/hour Y Under 150hp Darcy Ottwell $83/hour Y Hydraulic Dale Ottwell $88/hour Y Excavator Al Thompson $90/hour Y Mini Excavator Best Contracting $60/hour Y Dale Ottwell $70/hour Y Trim Dozer Darcy Ottwell $62/hour Y Best Contracting $70/hour Y Al Thompson $70/hour Y Tri-axle Darcy Ottwell $72/hour Y Dump Truck Best Contracting $75/hour Y Sutherlands $75/hour Y The contractors must be available within 24 hours notice. If the awarded contractor is not available when contacted, then the Municipality reserves the right to contact the next accepted tender. CARRIED.

7.5 Long Term Solid Waste Management Plan (under separate cover)

The Long Term Solid Waste Management Plan was deferred to the Committee of the Whole meeting on April 19, 2010. The Report will be distributed to Council prior to the meeting. .

8. PUBLIC UTILITIES (Clarke) The Water/Wastewater Superintendent, Shawn Moyer, was in attendance.

8.1 Upgrade to Ilsa St. Well Pump soft start system

The Water/Wastewater Superintendent provided a brief status on the current Genivar water project stating that the site surveys have been completed and that Genivar is currently working on the design aspect of the project. At this time, Genivar is working approximately fifteen (15) days behind schedule. CoW 10 - 102 Silverton - Halliday RESOLVE, That the Committee of the Whole receive Report W&WW10-06 - Upgrade to Ilsa St. Well Pump soft start system and support the recommendation and a resolution be presented to Council to have parts replaced as per quotation from Grey Northern Powerline in the amount of $2,252.50. CARRIED.

8.2 Purchase of a Diaphram Pump for pumping thick solids

CoW 10 - 103 Halliday - Silverton RESOLVE, That the Committee of the Whole receive Report W&WW10-07 - Purchase of a Diaphram Pump for pumping thick solids and support the recommendation and a resolution be presented to Council to purchase a TD4_300 diaphram pump from CRS for a cost of $2,717.00 excluding taxes, which is incorporated in the 2010 Water and Waste Water Budget. CARRIED.

9. FINANCE (Mullin) The Clerk, Debbie Robertson, was in attendance.

9.1 CoW February 1 - Procurement Policy Regarding Tender Openings - Questions as outlined in the minutes, explanation of purpose of having

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policy as written. Staff were requested to review and incorporate the following changes regarding tender openings with the Procurement Policy:

● A minimum of one (1) elected official is to be present at all tender openings which will consist of the Mayor, the Chair of the Committee or appropriate designate;

● The Department Head will be responsible for the public tender opening meetings and will be responsible for ensuring the minimum elected official is invited;

● A specific designated time will be adopted for all Municipal tender openings;

● A standard format is to be prepared regarding the preparation format of all tenders.

9.2 Kimberley Hall Kitchen Renovations - February 12, 2010 Delegation There was discussion regarding the funding request from the Kimberley Hall Board for the renovation project. It was agreed that any monies from the Municipality toward the renovations would be paid from reserve funds. If Council agrees to the request for funding this item will be forwarded to budget deliberations in order to determine which reserve fund will be utilized for this request. The Board members would be expected to forward all invoices directly to Municipal staff for payment.

CoW 10 - 104 Halliday - Silverton RESOLVE That Committee of the Whole supports in principle the Kimberley Hall renovation project and a resolution be forwarded to Council that the Municipal portion of funding will be $3,290.00 plus GST towards the total renovation project of $14,195.24 with discussion on funding during budget deliberations. CARRIED.

10. ADMINISTRATION (Mullin) The Clerk, Debbie Robertson and the CAO, Dan Best were in attendance.

10.1 Advertising Analysis for Discussion - Prior reports attached for reference

Direction was provided that staff are to incorporate the Advertising Analysis into the future review of the overall communications strategies for the Municipality. The CAO confirmed that working sessions with department heads and council will be scheduled regarding the overall communications strategies review once the 2010 Budget review has been completed.

10.2 CAO Report - Municipal Property - Roll Number 42 08 180 010-11100 (Old Firehall Flesherton)(under separate cover)

There was discussion on the three options as presented in Report CAO-10-03 and the financial implications of each option. Snow removal is an issue regarding Memorial Park. The Committee recommended that a report analyzing parking available in the downtown Flesherton area will be brought forward at a later date. Direction was provided to staff to remove storage items from the Hall as the roof is leaking. Mullin - Risk Verbal Motion: That the Committee of the Whole receive the CAO report and that Council does not support the request to declare the Old Flesherton Firehall as surplus lands at this time and no further action is to be taken at this time.

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CARRIED.

10.3 PL.10.18 - Lift of Hold (Kenwell) - Lots 28 and 29, Concession 10 (Osprey)

CoW 10 - 105 McQueen - Mullin RESOLVE That the Committee of the Whole receive Planning Report PL.10.18 and the recommendation of the Municipal Planner to support the use of an EIS Checklist for the proposed re-development on the subject lands. And further resolve that the By-law be forwarded to Council for appropriate readings at this time. (Reference: Kenwell, Lift of Hold, Lots 28 and 29, Concession 10 Osprey) CARRIED.

10.4 Terms of Reference - Boards and Committees (As time permits) This item was not reviewed at the meeting.

11. PROTECTION (Silverton) The CAO, Dan Best, was in attendance.

11.1 CAO Report - OPP Policing Correspondence (under separate cover)

The CAO confirmed that the Municipality will be meeting with the OPP to discuss the OPP budget. The OPP budget will be included in the 2010 budget deliberations. CoW 10 - 106 Mullin - McQueen RESOLVE That the Committee of the Whole receive CAO Report CAO-10-01 dated April 1, 2010 regarding 2009 Reconciled Policing Costs;AND THAT a Policing Services Reserve Fund be established; AND THAT the reconciled funds are placed in the Police Services Reserve Fund for use in future years; AND THAT the actions outlined in this report are forwarded to Council for consideration. CARRIED.

11.2 Lunch Break

The meeting recessed for lunch at 12:00 p.m.; reconvened at 1:00 p.m.

12. PLANNING (Fawcett) The Chair of the Committee of the Whole turned the meeting over to the Chair of Planning, Deputy Mayor Fawcett. The Municipal Planner, Lorelie Spencer, and the Junior Planner, Sheena Harrington, were in attendance. The Public Meetings commenced at 1:00 p.m.

12.1 1:00 p.m. - Public Meeting - Z02.2010, Martin J., Part of Lots 8, 9 and 10, Concession 3 SDR (Osprey) The Municipal Planner presented Planning Report PL.10.16 and agency comments for Zoning Application Z02.2010. The purpose and effect of the application is to amend the Comprehensive Zoning By-law 2004-50 to rezone a portion of the subject lands to permit a small-scale rural commercial shop on the subject property and to also fulfill a condition of consent by rezoning the newly merged lands as Agriculture. The small-scale rural commercial shop is intended to be utilized as a woodworking shop for the manufacture and repair of hose drawn buggies, carriages and sleighs. The effect is to change the zoning from Rural Residential (RUR), Agriculture (A1) and Hazard (H) to Agriculture (A1), Rural Commercial (C4) and Hazard (H).

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Comments from the public: None The Committee requested Application Z02.2010 be forwarded to the April 12th, 2010 Council meeting for first and second readings.

12.2 1:00 p.m. - Public Meeting - Z04.2010, Martin E., Lots 17 & 18, Concession 3 NDR (Osprey) The Municipal Planner presented Planning Report PL.10.17 and agency comments for Zoning Application Z04.2010. The purpose and effect of the application is to amend the Comprehensive Zoning By-law 2004-50 to rezone a portion of the subject lands to permit a small-scale rural commercial shop on the subject property. The small-scale rural commercial shop is intended to be used for the purposes of agriculturally-related woodworking. The effect is to change the zoning from Rural (RU), Agriculture (A1), Wetland (W) and Hazard (H) to Agriculture (A1), Wetland (W), Rural Commercial (C4) and Hazard (H). Comments from the public: None The Committee requested Application Z04.2010 be forwarded to the April 12th, 2010 Council meeting for all three readings. Mullin - Silverton VERBAL MOTION: RESOLVE That the Public Meeting be adjourned and that the Committee return to regular business. CARRIED. The Chair of Planning returned the regular Committee of the Whole meeting to Chair Clarke.

12.3 PL.10.19 - Development Agreement (Petch) - Part of Lots 145 and 146, Concession 1 SWTSR (Flesherton)

The Municipal Planner presented Planning Report PL.10.19. The Planner confirmed that as the current access road to the subject lands is on a privately owned Municipal road, the applicant must upgrade the road to acceptable public road standards for the proposed development. CoW 10 - 107 Fawcett - Risk RESOLVE That the Committee of the Whole receive Planning Report PL.10.19 and the recommendation of the Municipal Planner to implement the use of a holding provision on the subject lands and that the road upgrades be defined as Option 2 for Phase One and Option 2 for Phase Two of the development, and further resolve that By-law No. 2010-15 proceed with the appropriate readings once the applicable Road Agreements have been endorsed by Council. (Reference: Petch Part of Lots 145 and 146, Concession 1 SWTSR Flesherton) CARRIED.

13. PARKS, RECREATION AND CULTURE (Risk) The CSA, Laura Camilleri, was in attendance.

13.1 Grey Highlands Secondary School - request for use of Flesherton Ball Diamond

CoW 10 - 108 Fawcett - Halliday

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Resolve, That the Committee of the Whole receive correspondence from Grey Highlands Secondary School for the use of the Flesherton Ball Diamond and a resolution be presented to Council that authorizes Grey Higlands Secondary School permission to use the Flesherton Ball Diamond and arena parking lot for the purposes of training/practice during the months of April and May 2010 at no charge. CARRIED.

13.2 Report CSA10-20 - Salute to Volunteers - Markdale Standard

The Committee acknowledged the importance of the Municipality's volunteers and that this importance should be acknowledged. Direction was provided to staff to investigate the preparation and distribution of certificates to the volunteers along with investigating a volunteer appreciation evening. There was discussion on the possibility of organization a volunteer appreciation evening in conjunction with the opening of the newly renovated Kinplex Hall. CoW 10 - 109 Halliday - Risk RESOLVE, That the Committee of the Whole receive Report CSA10-20 –Salute to Volunteers – Markdale Standard Advertisement and support the recommendation and a resolution be presented to Council for placement of a banner ad in the 2010 Salute to Volunteers Insert at a cost of $150.00 (+ GST) to be taken from the 2010 Advertising budget. CARRIED.

13.3 Report CSA10-21 Pepsi Bottling Group Contract

CoW 10 - 110 Risk - Halliday RESOLVE, That the Committee of the Whole receive Report CSA10-21 –Pepsi Bottling Group Contract for discussion purposes and a resolution be presented to Council to maintain the status quo with Pepsi. CARRIED.

13.4 Report CSA10-23 Hazardous Materials Survey Report (Kinplex)

The CSA confirmed that the Hazardous Materials Survey Report for the Kinplex will accompany any future tenders required for the Kinplex. CoW 10 - 111 Fawcett - Halliday RESOLVE, That the Committee of the Whole receive Report CSA10-23 - Hazardous Materials Survey Report (Kinplex) for information purposes. CARRIED.

13.5 Report CSA10-03 Addendum 2 TSSA Inspection Report and Orders for Markdale Arena

The CSA confirmed that the timeline on the TSSA order for the Municipality to be in compliance for the Markdale Arena is September 2010. The item has been tabled until the April 12, 2010 Council meeting to allow time for the CSA to receive in writing further clarification from TSSA and to have staff review the issue and provide comment. This issue will be reviewed when Council members have toured the renovated facility. CoW 10 - 112 Risk - Halliday RESOLVE, That the Committee of the Whole receive Report CSA10-03 Addendum 2 TSSA Inspection Report and Orders for

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Markdale Arena for discussion purposes and support the recommendation and a resolution be presented to Council to obtain quotes for : _______ Option #1 Water Tank Relocation _______ Option #2 Chiller Relocation TABLED.

13.6 Kinplex Renovation - Kitchen Design The CSA reviewed the final selected Kitchen renovation design for the Flesherton Kinplex for information purposes. There was confirmation that the purchase of a fridge will meet the Foods Standards required in the facility.

13.7 CAO Report - Markdale Rotary Park Report

CoW 10 - 113 Mullin - McQueen RESOLVE That the Committee of the Whole receive Report CAO-10-02 dated April 1, 2010 Rotary Park;AND THATCouncil authorize the signing of the Memorandum of Understanding (MOU) with the Rotary Club of Markdale regarding Rotary Park by by-law. CARRIED.

14. ECONOMIC DEVELOPMENT (Halliday) The CSA, Laura Camilleri, was in attendance for the following items not listed on the agenda. Website: An update was provided on the Municipality's new website currently under construction. The CSA provided the Markdale Chamber of Commerce and the Flesherton Chamber of Commerce with the website requesting their input and is currently awaiting comments. The CSA also requires final comments from municipal staff. A test group from the Municipality will be selected to review the website for ease of use and a report will be forwarded to Council. Direction was provided to staff to prepare a biography template and forward to Council members to obtain brief biographies for placement on the website. First Expressions: The CSA provided an update reporting that the Municipality has been in touch with the First Expressions team from Burke's Falls regarding any potential visitation exchange. A formal letter requesting a response from Burke's Falls will be forwarded from the CSA. Grey Bruce Regional Development Partnership: Councillor Halliday provided an update on the meeting held on March 31st with Grey Bruce Regional Development Advisory Committee. The Municipality's Savour and Invest Concept program was presented by Councillor Halliday and Laura Camilleri to the Advisory Committee and was well received. Saugeen Tourism Guide Advertising: Councillor Halliday reported that the advertising budget for 2009 included advertising in the Grey Bruce Escape, the Georgian Triangle and the Saugeen Tourism Guide. Direction was provided to staff to contact the Saugeen Tourism Guide to obtain the correspondence regarding the 2010 proposed advertisement and forward the correspondence to Council.

15. COMMUNICATIONS The Library Board will be holding a meeting on April 10, 2010 at 10:00 a.m. in Kinplex Hall regarding the plans for the proposed new Library.

15.1 AMO 1. Urban Symposium April 15 & 16, 2010

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2. AMO and Municipalities and Announces 2008 Reconciliation

15.2 Action Items: 1. Markdale Chamber of Commerce - History Book Request 2. Priceville Annual Village Clean Up Day - Saturday May 1st 2010 - 8:30 a.m. Information Items: 3. Announcement ending partnership with the Association of Ontario Road Supervisors 4. OGRA - Municipal DataWorks Project 5. County of Grey Delegation Request July 26, 2010 6. BCF-CC Joint Secretariat - Reminder that Building Canada Fund Intake One Projects deadline is March 31, 2010 7. South Grey Museum - Resignation of C. Kirby 8. Invitation to forum on April 22, 2010 on the Impact & Culture of Alcohol Use in Grey & Bruce Counties 9. Nottawasaga Valley Conservation Authority Minutes March 12th, 2010 10. MPAC - Negotiations with the Ontario Public Service Employee Union (OPSEU) 11. OPSEU - Service quality issues at the Municipal Property Assessment Corporation (REVISED) 12. Minimum Maintenance Standards Frequently Asked Questions Winter Patrolling 13. OMAFRA Connects March 2010 - Your Link to Ontario Agriculture For the Region of Grey, Bruce and Dufferin 14. Drinking Water Source Protection (DWSP) Invitation re Draft Proposed Assessment Report 15. Ministry of Community and Social Services - 2010-2011 EnAbling Change Partnership Program 16. Markdale Chamber of Commerce - Strategic Plan For Markdale .1. Markdale Chamber of Commerce - Staff were directed to forward correspondence to the Markdale Chamber of Commence that available history books are not to be sold at a discounted price. Staff were further directed to investigate the request regarding having the history books digitized and bring forward a report to a future Committee of the Whole meeting. 2. Priceville Annual Village Clean Up Day - The Priceville Improvement Committee have noted that their request regarding a free landfill day for the Village's annual clean up day be for the year of 2010 only, as they are aware of the newly passed resolution that there will no longer be free landfill days. It was reported that although the resolution had passed, the notice for the annual village clean up day had been advertised prior to Council passing the resolution. The CAO will coordinate this item with the Priceville Improvement Committee.

15.3 Resolution circulated from other Municipalities: 1. County of Huron - regarding residential repair or replacement of rural septic systems; 2. County of Huron - regarding adjustments to the Agri-Stability program; 3. Township of Mulmur - Notice of Passage of By-law to Adopt New Official Plan

15.4 Requiring Action

Staff were directed to bring forward a report regarding the current Flesherton Library and if it is considered as surplus property. The Library Board is to provide the status of the current Flesherton Library.

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Item 15.2.16 - The CAO will be requesting a meeting with the Markdale & Flesherton Chambers of Commerce in regard to the business retention expansion survey. Direction was provided to staff to send a letter to both Chambers to organize the joint meeting. The CAO and the Chair of the Economic Development Committee will be meeting prior to the joint meeting. Item 15.2.7 - Christine Kirby will remain as a Director of the South Grey Museum Board; the resignation notice is as recording secretary only. CoW 10 - 114 Halliday - Risk RESOLVE, That the Committee of the Whole direct the following items be added to the next Council Agenda for necessary action: 15.2.1 - Staff to investigate and come back to the Committee of the Whole with report; 15.3.2 - to support resolution from Huron County re: Agri-Stability CARRIED.

16. MEETING DATES

16.1 Dates

The following additions were made to the meeting dates: Finance Committee - April 13, 2010 @ 6:00 p.m. - 2010 Budget Deliberations Finance Committee - April 20, 2010 @ 2:00 p.m. - 2010 Budget Deliberations Public Meeting - April 26, 2010 @ 5:00 p.m. - 2010 Proposed Budget Tentative Special Council - April 30, 2010 @ 10:00 a.m. - 2010 Proposed Budget

17. OTHER BUSINESS The Municipal Planner reported that Grey Highlands is working with a group of other Municipal Planners who will be seeking a single solicitor to act on behalf of various municipalities regarding wind energy projects and the associated costs rather than each municipality working independently.

18. CLOSED SESSION

18.1 Closed Session

CoW 10 - 115 Fawcett - Halliday RESOLVE, That Committee of the Whole go into a closed session to discuss an item which relates to:

● Litigation or potential litigation including matters before administrative tribunals, affecting the municipalities or local boards - Simcoe County Road 91; MAQ OMB Hearing; EDA Late Payment Penalty Litigation; East Shores North Cottagers Association

● Personal matters about an identifiable individual including municipal or local board employees.

Present: CAO, Planner, Interim Deputy Clerk, Clerk was absent The Planner was present for the MAQ item, the Public Works Superintendent was present for the Simcoe County Road 91 item. Time: 3:45 p.m.

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CARRIED.

18.2 Open Session

CoW 10 - 116 Silverton - Risk RESOLVE, That Council return to Open Session. Time: 4:45 p.m. CARRIED.

18.3 Confirmation of Action from Closed Session

CoW 10 - 117 Fawcett - Silverton RESOLVE, That Committee of the Whole confirms the actions of the Closed Session as follows: THAT The Municipality of Grey Highlands current position regarding Simcoe County Road 91 stands and Council supports the actions of Grey County as long as their interests are aligned with Grey Highlands. CARRIED.

19. ADJOURNMENT

19.1 Adourn

CoW 10 - 118 Silverton - Fawcett RESOLVE, That Committee of the Whole adjourn until the Call of the Chair.Time: 5:10 p.m. CARRIED. Adopted as amended this 12th day of April 2010.

Chair

Clerk

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The Municipality of Grey Highlands

Report to Committee of Whole – April 19, 2010

To: Committee of the Whole From: Debbie Robertson, AMCT – Municipal Clerk Date: April 19th, 2010 Report: CL.10.15 Subject: Animal Control Services Proposals - RFP-P14-2010-01 Related Report(s): N/A

Purpose: Recommendation regarding results from Request for Proposals for Animal Control Services Background & Discussion: With the resignation of Keppel Creek Animal Shelter, a draft Request for Proposal for Animal Control Services, RFP-P14-2010-01 was presented to Committee of the Whole on March 1st, 2010. An RFP was issued on March 8th, 2010 with a closing date of March 31st, 2010 at 2:00 p.m. The RFP was advertised in the newspapers as well as posted on the Municipal Website and at the Municipal Office. Opening of the RFP was scheduled for March 31st, 2010 at 2:15 p.m. and a meeting request was sent to the Chair of the Protection Committee, Councillor Lynn Silverton. For communication purposes, an email was sent to all members of Council. In attendance for the opening: Brian Mullin, Mayor; Lynn Silverton, Chair of Protection Committee; Dan Best, CAO; Debbie Robertson, Municipal Clerk and Deborah Crawford, Interim Deputy Clerk. A total of one (1) proposal was received:

1. Jennifer Watson, Markdale, Ontario Monthly Fee of $1,400 + GST plus additional charges related to dogs not reclaimed by the owner.

The additional charges to Grey Highlands should the dog(s) not be reclaimed are: $25.00 to pick up a dog or $50.00 after hours (10 pm to 8 am) $38.00 per dog not reclaimed by owner $8.00 per day for boarding (during reclaiming period)

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Animal Control Services Proposals - RFP-P14-2010-01 Page 2 Ms Watson will provide all equipment required for gathering and care of dogs as well as a pager service. She will be available through pager 24 hours a day, 7 days a week and after hours 10:00 p.m. to 8:00 a.m. Both Ms. Watson and the vehicle will be easily identified as animal control through visible signage and identification on clothing. The animal shelter being used, through contract with Ms. Watson, is the Owen Sound Animal Shelter. The monthly fee provides for animal control, by-law enforcement of animal related by-law, patrols and laying of Part 1 and Part 3 of Provincial offences related to such. The contract is for 2010 with a 2% increase each thereafter until the contract terminates. It should be noted: cancellation clause by either upon sixty days (60) written notice (via certified mail or hand delivered). For information purposes, our current contract with Keppel Creek is $1,423.72 per month plus GST plus additional charges related to dogs not reclaimed by the owner. The additional charges to Grey Highlands should the dog(s) not be reclaimed were: $20.00 pick up fee $40.00 board fee $65.00 euthanasia and disposal Financial Impact: It is anticipated that there will be no increased costs in the animal control services contract. Recommendation: The recommendation is that the RFP of Ms. Watson be accepted for 2010 through to 2013 and a By-law authorizing the execution of a contract with Ms. Watson be prepared and presented to Council for April 26th, 2010 meeting. Prepared by, Debbie Robertson, AMCT Municipal Clerk

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To: Committee of the Whole From: Debbie Robertson, AMCT – Municipal Clerk Date: April 19th, 2010 Report: CL.10.16 Subject: Cemetery Services Proposals - RFP-P14-2010-02 Related Report(s): N/A

Purpose: Recommendation regarding results from Request for Proposals for Cemetery Services Background & Discussion: A draft Request for Proposal for Cemetery Services, RFP-P14-2010-02 was presented to Committee of the Whole on March 1st, 2010. An RFP was issued on March 8th, 2010 with a closing date of March 31st, 2010 at 2:00 p.m. The RFP was advertised in the newspapers, forwarded to individuals who submitted bids on the large cemeteries in 2009, as well as posted on the Municipal Website and at the Municipal Office. Opening of the RFP was scheduled for March 31st, 2010 at 2:15 p.m. and a meeting request was sent to the Chair of the Cemetery Board, Mayor Mullin. For communication purposes, an email was sent to all members of Council. In attendance for the opening: Brian Mullin, Mayor; Councillor Lynn Silverton; Dan Best, CAO; Debbie Robertson, Municipal Clerk and Deborah Crawford, Interim Deputy Clerk. A total of ten (10) proposals were received:

1. S & E Lawncare & Snow Removal 2. Dale Ottewell Construction & Logging Ltd. 3. Darcy Ottewell & Sons Landscaping 4. Houghton Landscaping 5. Quill Hill Cedars 6. Vern Scott 7. G.M Property Maintenance 8. Guse Landworks 9. Owen Sound Vault Works Ltd. 10. Shelburne Memorials Ltd.

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Cemetery Services Proposals - RFP-P14-2010-02 Page 2 A summary of the proposals are attached to this report. Currently, the Municipality contracts the grass cutting within the cemeteries as well as contracts the opening of the graves (equipment and labour). The closing of the grave is completed by Municipal Staff utilizing municipal equipment. A Request for Proposal (RFP) was issued by Parks, Recreation and Culture for the grass cutting towards the end of 2009, however it was determined that the RFP be broadened to allow for the proposals to include grave opening and closing. The RFP permitted a submission on one service or for all services. As outlined in the summary, there were two proposals for the service of grave opening and closing; six proposals for the service of grass cutting; three proposals for grave opening and closing and grass cutting; and two proposals for Equipment. In reviewing the proposals, consideration was given to not only the lowest bid, but also to references and experience, if any, in working within a cemetery. Contracting these services out will hopefully allow for a more efficient and effective use of staff resources towards regular maintenance of not only the active cemeteries, but some maintenance on the non active cemeteries. The estimated 2009 cost for these services is $56,000. This is reflective of grass cutting of the three active cemeteries, 30 full graves, and estimated municipal staff time. Please note this does not include any costs for cremations, staking of graves or any maintenance thereafter. In reviewing the proposals, it was determined that the following figures would be used to provide a comparison in costing: 30 times for grass cutting and trimming and 30 full burials (winter charges were not considered). Option 1 Lowest Bids based on individual services:

Grass Cutting - Houghton at $750/cut Grave Opening/Closing - Owen Sound Vault Works Ltd. At $470/burial TOTAL $36,600

Option 2 Lowest Bid based on one service: S & E Lawncare - $1,100/cut and $350/burial TOTAL $43,500 Option 3 Proposal from Shelburne Memorials Ltd. that provides basically full cemetery services (including 35 full grave and 20 cremation) plus all grass cutting and trimming and grave cleanup for an annual amount of $52,800.


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Cemetery Services Proposals - RFP-P14-2010-02 Page 3 Financial Impact: Anticipated cost savings in 2010 based on the following scenarios: 2009 Cost estimate of $56,000 Option 1 $36,600 Option 2 $43,500 Option 3 $52,800* * Includes additional services Recommendation: The recommendation is that the RFP of Shelburne Memorials be accepted for 2010 through to 2012 and a By-law authorizing the execution of a contract with Shelburne Memorials be prepared and presented to Council for April 26th, 2010 meeting. Prepared by, Debbie Robertson, AMCT Municipal Clerk


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$52,800/year

Company Contract Grass Cutting Grave Open/Close Equip. Only Notes

Grave Opening & Closing and Grass Cutting

S & E Lawncare & Snow Removal $1100/cut and trim $350/opening & Closing $85 winter charge

Darcy Ottewell and Sons $1,240/cut and trim $615/opening & closing $590 Markdale; $400 Flesherton; $250 MaxwellLandscaping and Excavating $100 winter charge

Shelburne Memorials Ltd. includes 35 full graves and 20 cremations plus all grass$100 winter charge cutting and trimming and grave cleanup

Additional graves $350 plus $150 clean upAdditional cremation $100 plus $50 clean up

Backhoe/Mini Excavator

Dale Ottewell & Logging Ltd. Year 1 $290Year 2 $300Year 3 $310

Owen Sound Vault Works Ltd. Year 1 $80/hourYear 2 $85/hourYear 3 negotiable

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Company Contract Grass Cutting Grave Open/Close Equip. Only Notes

Grave Opening and Closing Only

Dale Ottewell & Logging Ltd. Year 1 $800Year 2 $820Year 3 $840

Owen Sound Vault Works Ltd. Year 1 $470Year 2 $480Year 3 negotiableWinter Charge $900

Grass Cutting Only

Houghton Landscaping All 3 years $750/cut and trim $350 Markdale; $250 Flesherton; $200 Maxwell

Guse Landworks All 3 years $1100/cut and trim $675 Markdale; $375 Flesherton; $175 Maxwell

G.M. Property Maintenance All 3 years $1250/cut and trim $700 Markdale; $350 Flesherton; $200 Maxwell

Vern Scott Year 1 $1,340/cut and trim $600 Markdale; $370 Flesherton; $370 MaxwellYear 2 $1,370/cut and trim $610 Markdale; $380 Flesherton; $380 MaxwellYear 3 $1,400/cut and trim $620 Markdale; $390 Flesherton; $390 Maxwell

Quill Hill Cedars All 3 years $1,445/cut and trim $750 Markdale; $400 Flesherton; $295 Maxwell

Owen Sound Vault Works Ltd. Year 1 $1,700/cut and trim $850 Markdale; $425 Flesherton; $425 MaxwellYear 2 $1,800/cut and trim $900 Markdale; $450 Flesherton; $450 MaxwellYear 3 negotiable

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Ministry of Community and Social Services

Accessibility Directorate of Ontario 6th Floor, Suite 601a 777 Bay Street Toronto ON M7A 2J4

Ministère des Services sociaux et communautaires

Direction générale de l'accessibilité pour l'Ontario 6e étage, bureau 601a 777, rue Bay Toronto (Ontario) M7A 2J4

We are pleased to launch the 2010-2011 EnAbling Change Partnership Program. We encourage you to submit your innovative project idea by completing the Letter of Interest provided on our website.

Deadline to submit your Letter of Interest is April 23, 2010.

About the EnAbling Change Partnership Program Under the annual EnAbling Change Partnership Program, the government partners with organizations that have the vision, leadership and commitment to improve accessibility by providing funding for projects that will significantly improve accessibility across industries or sectors.

Goals of the Program • Assist obligated organizations in complying with the Accessibility for Ontarians with Disabilities Act, 2005 and accessibility standards

• Develop sector-specific educational tools, resources and best practices that can be distributed to businesses and organizations across the province and across different sectors

• Encourage businesses and organizations to be leaders and share their knowledge and expertise with other partners, and

• Remove barriers for people with disabilities and improve accessibility.

More Information and How to Apply For complete details about the program and the application process, please visit our website at: www.mcss.gov.on.ca/en/mcss/programs/accessibility/EnablingChange/index.aspx

EnAbling Change Partnership Program 2010/2011 - for discussion

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Office of the CSA Laura Camilleri

Meeting Date: CoW April 19, 2010

REPORT #CSA10-24

SUBJECT:

Municipal Trillium Grant Proposal (2010)

GENERAL OVERVIEW

Municipal Staff and Committee/Board members have noted the variety of projects that local recreation & cultural infrastructure require during the 2010 grant funding year. In addition 3 municipal committees have formally requested that the municipality submit application to the Ontario Trillium Foundation for their facilities. The list of qualifying projects within the municipality are as follows:

1. Memorial Park in Flesherton - Playground equipment upgrade 2. South Grey Museum - Accessible entryway & accessible washroom (March CoW) 3. Markdale Arena - Accessible washroom in Hall 4. Eugenia Boat Launch - Boat Launch Dock 5. Rocklyn Arena - Change room upgrades (insulation & heaters), accessibility

improvements in hall area 6. Osprey Arena - Accessible entry 7. Maxwell Hall - Kitchen, lighting, plumbing, exterior and accessibility upgrades

(Mar 15 CoW) 8. Duncan Community Hall - Siding and windows (Feb 12 CoW) 9. Stothart Hall - Interior upgrades with accessible improvements and handicap

parking 10. Summer Recreation programming at an underused municipal facility 11. Flesherton ball Diamond – Back stop and outfield improvements 12. All municipal facilities – accessible entry improvements

OPTIONS/DISCUSSION

Priorities:

1. Benefit more than one user/community group

Following discussions with the Ontario Trillium Foundation project representative where the above list was discussed it was determined that the most successful application will have the following qualities (listed in priority order):

2. Have more than 1 financial partner 3. Support recreation or accessibility upgrades/program development 4. Be sustainable following project completion 5. Previously non-funded projects

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Other considerations:

The Trillium Foundation is strongly encouraging item #10 (summer programming) however, if Committee would prefer to endorse a capital project and given the timing of the approval process they would encourage a March 2011 application.

There are other grant funds (FCC AgriSpirit and PowerPlay) that can be considered for the item #1, #4 and #11, thus they should be removed from consideration. In addition, in the opinion of the CSA, the municipality should place its efforts behind an application that either cannot be submitted by a non-profit user group on behalf of that facility or has a second financial partner. Given the above listed priorities, in the opinion of staff & the Trillium representative, the top 4 projects that are the most likely to be supported and funded by the Ontario Trillium Foundation are the following (listed in priority order):

1. Summer Recreation programming at an underused municipal facility 2. Rocklyn Arena

- Change room upgrades (insulation & heaters), accessibility improvements in hall area

3. South Grey Museum - Accessible entryway & accessible washroom (March CoW)

4. Maxwell Hall - Kitchen, lighting, plumbing, exterior and accessibility upgrades (Mar 15 CoW)

Committee & Council will need to consider that under the terms of any agreement with the Ontario Trillium Foundation the applicant must retain possession or occupancy of the facility for 5 years following the capital improvements. Any grant monies must be paid back should the circumstances for the facilities change in that time.

FINANCIAL IMPACT

Under all of the above applications the municipality would be required to offer a financial component and an in-kind component towards the application – the amounts would be determined by the final application amount. Respectfully Submitted, Laura Camilleri Laura Camilleri, Corporate Services Administrator

CSA10-24 Municipal Trillium Grant Proposal (2010) of 150



REPORT #CSA10-25

SUBJECT:

PowerPlay Grant Proposal (2010)

GENERAL OVERVIEW

Municipal staff and committee members have noted the variety of recreation projects available for funding under the HydroOne PowerPlay program (maximum $25,000.00 in support per project). This program directs funding towards recreational infrastructure and application can be made either by the municipality or a non-profit organization. The list of current projects that would qualify for funding under PowerPlay:

1. Eugenia boat launch dock replacement and storage shed 2. Flesherton Ball Diamond outfield and fencing 3. Stothart Hall Ball Diamond 4. Flesherton Memorial Park Playground 5. Eugenia Ball Diamond fencing and storage shed

OPTIONS/DISCUSSION

Priorities:

In the opinion of staff the Eugenia Boat Launch dock and the accessible playground at Memorial Park are equal in priority level for replacement/upgrade. Memorial Park playground has the added need of accessibility whereas the boat launch is an issue of health and safety due to its height and age. In the opinion of staff this should be considered regular maintenance at that facility. In addition, as the boat launch is situated on land leased already from HydroOne this may be a deterrent to funding under this grant.

HydroOne Comment

: Comment received from the PowerPlay representative indicate that the replacement of the Memorial Park Playground “…would act higher on our list” than the replacement of the dock at the Eugenia Boat Launch.

RECOMMENDATION

Based on the above comments it is recommended that the municipality submit an application for the Memorial Park accessible playground project. In order to maximize the number of applications to PowerPlay for the municipality and to assist the community groups with their needed facility improvements it is requested that the CSA be granted permission to assist the community groups with applications for the ball diamond improvements and that any grant funds received for these projects be

CSA10-25 PowerPlay Grant Proposal (2010) of 150

allowed to run through the municipal treasury department, as is requested for non-profit groups in the PowerPlay application.

FINANCIAL IMPACT

Although quotes have not yet been received for the suggested improvements it is estimated that the Boat Launch project will be approximately $15,000.00 and the playground project will be $30,000.00. The Eugenia District Community Improvement Association has indicated it is interested in supporting the boat launch project financially through funds raised at the Eugenia Gold Rush. Funding in support of the accessible playground would need to be drawn from municipal funds as there is no known financial partner at time of this report. It is estimated that PowerPlay, based on the history of funding, would provide support up to $10,000.00 for either project should the application be approved. Respectfully Submitted, Laura Camilleri Laura Camilleri, Corporate Services Administrator

CSA10-25 PowerPlay Grant Proposal (2010) of 150



To: Committee of the Whole From: Chris Cornfield, Public Works Superintendent Date: April 19th, 2010 Report: PW. 10.17 Subject: Long Term Solid Waste Management Plan Related Report(s):

Background & Discussion: A Request For Proposal No. 2009-2 For Long-Range Waste Management Plan was issued and awarded to Genivar. The goals of the Plan are as follows:

i. To review the current collection practices, and evaluate if improvements could be implemented to reduce collection and disposal volumes;

ii. To improve the recycling diversion rate, and make recommendations towards achieving the Provincial waste diversion target;

iii. To review the final disposal alternatives for waste and recycled materials, and to make recommendations for operational changes, as necessary; and,

iv. To inform the Municipal Council of the need to remain aware of the constantly evolving waste management and diversion environments, in order to address changes to the Plan.

Council was given the opportunity to comment on the draft plan and Genivar revised the document reflecting the comments and the final report was delivered to Public Works March 12, 2010.

Financial Impact: Financial impact will be determined based on direction from council. Recommendation: RESOLVE, that the Committee of the Whole receive report 10-17 that the Committee of the Whole accepts the Long Term Solid Waste Management Plan in accordance with the conditions of Request for Proposal No. 2009-2 and forward to Council for approval and acceptance. Prepared by, Chris Cornfield Public Works Superintendent

PW. 10.17 Long Term Solid Waste Management Plan (Digital Copy provided)

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To: Committee of the Whole From: Chris Cornfield, Public Works Superintendent Date: April 19th, 2010 Report: Addendum to PW. Report 10-18 Subject: 2010 Equipment Rental Related Report(s): PW. 10-18

Purpose: Staff was directed to attach the complete tender results received on the 2010 Equipment Rental to Public Works Report PW.10.18 for review. The results are attached and will be placed with the minutes for public viewing. Recommendation: That the Committee receive Addendum PW.10.18 with the attached tender listings for the 2010 equipment rental. Prepared by, Chris Cornfield Public Works Superintendent

Report PW.10.18 Addendum to include 2010 Equipment Rental Tender Results

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Report P

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quipment

Rental T

ender Results

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Public Works Department

PUBLIC WORKS REPORT # PW.10-18

Date: April 1, 2010 Subject: 2010 Equipment Rental Recommendation:Resolve that the Committee of the Whole receive report PW 10-18. Further resolve theCommittee of the Whole forward to Council to approve and award the following EquipmentRental Contractors. Equipment Contractor Rate With Operator Bulldozer Sutherland $138/hour Y Compaction Sutherland $65/hour Y Roller 150 hp/plus Best Contracting $85/hour YHydraulic Lepard Trucking $89/hour YExcavator Dale Ottwell $98/hour Y Under 150hp Darcy Ottwell $83/hour YHydraulic Dale Ottwell $88/hour YExcavator Al Thompson $90/hour Y Mini Excavator Best Contracting $60/hour Y

Dale Ottwell $70/hour Y Trim Dozer Darcy Ottwell $62/hour Y

Best Contracting $70/hour Y Al Thompson $70/hour Y

Tri-axle Darcy Ottwell $72/hour YDump Truck Best Contracting $75/hour Y

Sutherlands $75/hour Y The contractors must be available within 24 hours notice. If the awarded contractor is notavailable when contacted, then the Municipality reserves the right to contact the next acceptedtender. Contactor must provide proof of WSIB and carry $5,000,000.00 in liability insurance.Summary/Background:The request for tender was advertised in the local papers and the Owen Sound Sun Times. Thetender closed at 3:00pm on Friday March 19, 2010 and opened on March 22, 2010 at 8:30am. The hourly rate was to included delivery and identify whether it was with an operator or without


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an operator. The tender for Tri-axle Dump Trucks is to include bulk snow removal in Fleshertonand Markdale and will be in effect from April 15, 2010 to April 15, 2011. Bulldozer:Total 1 bid.Quote was for 2 machines. D6 at $85/hour and D8 at $138/hourCompaction Roller:1 bid Quote was for $65/hourHydraulic Excavator:Total of 9 bids.Quotes range from $83/hour to $109/hourMini ExcavatorTotal of 3 bidsQuotes range from $60/hour to $70/hourPulverizer:No bid.Trim Dozer:Total of 6 bids.Quotes range from $62/hour to $75/hourTri-Axle dump Truck:Total of 8 bids. Quotes range from $72/hour to $79/hour FINANCIAL IMPACT:Equipment will be used on “as needed” basis and funded from the 2010 Public Works Budget. Chris CornfieldPublic Works/Waste Management Superintendent


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To: Committee of the Whole From: Chris Cornfield, Public Works Superintendent Date: April 19th, 2010 Report: PW. 10.20 Subject: 2009 Annual Landfill Site Conclusions and Recommendations received

from Gamsby and Mannerow Related Report(s): Conclusions and Recommendations attached Complete Reports Are Available For Review In The Public Works Department

Purpose: Conclusions and recommendations received from Gamsby and Mannerow Limited for the Artemesia, Holland/Markdale and Osprey Landfill Sites. Background & Discussion: The current reports are prepared by Gamsby and Mannerow Limited to meet the MOE requirement that Annual Monitoring Reports be completed for the Municipality of Grey Highlands by March 31 of each calendar year. Financial Impact: Fees for the preparation of the Annual Landfill Site Reports is funded by the 2010 Public Works Budget. Recommendation: The recommendation is that the Committee of the Whole receive the 2009 Annual Landfill Site conclusions and recommendations from Gamsby and Mannerow Limited for the Artemesia, Holland/Markdale and Osprey Landfill Sites and present to Council for April 26th, 2010 meeting. Prepared by, Chris Cornfield Public Works Superintendent

PW.10-20 2009 Annual Landfill Site Conclusions and Recommendations received from Gamsby and Mannerow

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PW.10-20 2009 Annual Landfill Site Conclusions and Recommendations received from Gamsby and Mannerow

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REPORT #CSA10-27

SUBJECT:

Markdale History Book Digitization

GENERAL OVERVIEW

The municipality was approached by the Markdale Chamber of Commerce on March 15, 2010 with the request to participate in the sale of the Markdale History Books at the Markdale Tourism Information Centre and also suggested that the text be digitized through the local library system.

OPTIONS/DISCUSSION

Following discussion with the Grey Highlands Library CEO, the digitization of a history book can either be done in-house or by an outside company. To do the work in-house would likely require the hiring of summer staff, purchase of equipment (scanner) and expansion of the library website to host the book contents. To be done by an outside company the book is sent away, scanned and hosted on their website, which can be linked to on the Grey Highlands website. The quality of the scanning is often better when done by the outside company and there is no-charge to the service they provide. History books are often digitized when the inventory is getting low and there is no intention to reprint, for accessibility purposes or for duplication in case of loss (flood, etc.). The municipality currently has 943 Markdale history books sitting in its inventory. The final consideration is copyright. Approval for digitization can only be granted by the copyright holder. In this instance the book was compiled by the Markdale Historical Society. It can be assumed that copyright is held by the municipality but should be determined fully before digitization.

RECOMMENDATION

In the opinion of staff, the municipality should continue to offer the Markdale history books for sale at a variety of vendors and consider the digitization of the text when the inventory declines. Respectfully Submitted, Laura Camilleri Laura Camilleri, Corporate Services Administrator

Report CSA10-27 Markdale History Book Digitization of 150



REPORT #CSA10-3 (Addendum 3)

SUBJECT:

TSSA Inspection Quotes for Markdale Arena

RECOMMENDATION

RESOLVE THAT Committee receive report CSA10-03 Addendum 3 regarding the TSSA Report and orders received for Markdale Arena for discussion purposes; AND FURTHER THAT Committee recommend to Council to direct staff to seek quotes for: _______ option #1 Water Tank Relocation _______ option #2 Chiller Relocation outdoors _______ option #3 Chiller Relocation Indoors

GENERAL OVERVIEW

The CSA held a site visit on April 12, 2010 with Council to review the options for meeting the TSSA order in situ. Three options were presented to Council. The evening Council meeting saw a resolution directing staff to seek quotes but no direction was provided in regards to which option. All options will make us compliant with the TSSA. The existing quotes for each option are presented within this report.

OPTIONS / DISCUSSION

1. Water Tank Relocation

This option lifts the brine tank up on the wall and pulls the condenser tank out from behind the chiller, reduces its size and places it in front of a door. This door is only opened during the removal of machinery. Should this door need to be opened the tank can be drained and moved. This is the most cost effective solution, estimated at $5,425.00. Both the building and fire departments indicate no issue with blocking the door. This option does meet the requirements of the TSSA order so that both tanks would be accessible for servicing, however, it does not consider the brine pump that is on the floor behind the chiller, which is also difficult to access. Access to the brine pump was not outlined in the TSSA order. 2. Chiller Relocation - outdoors

CSA10-03 Addendum 3 TSSA Inspection Quotes for Markdale Arena

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This work, as outlined in previous reports, is more expensive (quoted at $12,300.00) and involves relocating the chiller outdoors underneath the condenser unit. It also includes aluminum cladding and banding, relocating all necessary piping and recharging the system. Although this is a more expensive approach to complying with the TSSA order it would open up the space along the entire wall and allow access to the brine pump and condenser & brine tanks.

3. Chiller Relocation - indoors

This involves relocating the chiller against the wall to provide room for the tanks in front of the chiller, relocating the floats, new piping and wiring. This is the most expensive option, meets the TSSA requirements and allows access to all equipment, as in option #2.

TSSA Comments

Although the TSSA Inspector cannot and will not approve of these options he does note that all options would place the municipality in compliance with the TSSA.

Staff Comments

The Flesherton Arena Manager prefers option #3 as it keeps all of the equipment in the physical plant room and still meets the TSSA order.

FINANCIAL IMPACT

Option #1 Water tank relocation - $5,425.00 Option #2 Chiller relocation outdoors - $12,300.00 Option #3 Chiller Relocation indoors - $17,140.00 Full Quote descriptions are attached. Respectfully Submitted, Laura Camilleri Laura Camilleri, Corporate Services Administrator


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R.R. # 21 6533 Roszell Road Cambridge, Ontario N3C 2V3

Telephone (519) 651-0278 Fax (519) 651-3046 Toll Free 877-848-0278

Email: [email protected] www.totalrefrigeration.com

Quote: 1027 Date: March 3, 2010 Quoted For: Markdale Arena Attention: Laura Camilleri Subject: TSSA Requirements: A. Relocate Existing Chiller Outside

B. Relocate Existing Chiller Indoors

A. Relocate Existing Chiller Outside

- remove existing ammonia charge and store on site for duration of alterations Scope of Work

- remove existing brine from chiller and store on site - clad existing chiller and all associated piping with new aluminum and secure with banding - cutaway all existing ammonia and brine piping for relocation - install new structural rails on bottom of chiller to aid in the relocation - relocate existing condenser fan disconnect switch - relocate existing chiller outside underneath existing condenser - reconnect all associated ammonia and brine piping - recharge existing ammonia back into system - pressure test and co-ordinate with TSSA for inspection - insulate and clad new brine piping to existing header trench - insulate and clad new ammonia suction piping - relocate high level float wiring - commission chiller in new location

- all labour, welding, travel and accommodations, crane and shipping charges Included in Quote

- TSSA and ESA fees - pst

- gst Not Included in Quote

Total Price: $12,300.00


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Quote 1027

B. Relocate Existing Chiller Indoors

- remove existing ammonia and brine charge and store on site for duration of alterations Scope of Work

- cutaway all existing ammonia and brine piping for relocation - relocate existing chiller back against existing wall to provide room for relocation of condenser tank and brine pump - disconnect all electrical to existing water pumps and brine pump - relocate condenser water tank and pumps so that they are installed in front of existing chiller and relocate and reconnect all associated water lines - relocate new brine pump in front of existing chiller and reconnect associated brine lines - relocate chiller high side and high level float so it can be accessed in front of the chiller - reconnect all associated ammonia and brine piping - recharge existing ammonia back into system - provide new supports for existing brine expansion tank - pressure test and co-ordinate with TSSA for inspection - insulate and clad new brine piping to existing header trench - relocate high level float wiring - reconnect condenser and brine pumps electrical wiring - co-ordinate with ESA for electrical inspection - commission chiller in new location

- all labour, welding, travel and accommodations, and shipping charges Included in Quote

- TSSA and ESA fees - pst

- gst Not Included in Quote

Total Price: $17,140.00 All prices is good for 30 days. Terms of payment: 50% upon order of chiller relocation remainder upon completion. All other options upon completion of work This is not a legal contract. In the event that this quote is accepted, we will then enter into a contract in our standard form. Upon your request, we can provide references, WSIB coverage, TSSA authorized contractor status, and proof of liability insurance. Thank you for giving me the opportunity of providing you with this quote. If you have any questions or comments, please call. Best Regards, John De Klein Total Refrigeration Limited 6533 Roszell Road Cambridge, ON N3C 2V3 TEL: 519-651-0278 Toll Free: 877-848-0278 FAX: 519-651-3046


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1

Robertson,Debbie

From: [email protected]: April-12-10 11:38 AMTo: Robertson,DebbieSubject: AMO Breaking News - Joint and Several Liability Paper

TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL April 12, 2010 Joint and Several Liability Paper The Association of Municipalities of Ontario has presented its paper <http://www.amo.on.ca/AM/TemplateRedirect.cfm?Template=/CM/ContentDisplay.cfm&ContentID=157455> , on joint and several liability reform to the Attorney General's office. The paper highlights how municipalities have become the targets of litigation when other defendants fail to have the means to pay high damage awards. The price communities are paying is steep ‐ municipal insurance premiums and liability claims continue to increase dramatically. This is despite enormous improvements to safety including new standards for roads, playgrounds, pool safety, better risk management practices, and the scaling back of some services. Municipalities should not be insurers of last resort. Many other common law jurisdictions have better approaches and others are pursuing liability reform. It is time for Ontario to do the same. Letters of support and resolutions have been received from municipal councils in every corner of the province since the draft paper was released late last year. Councils wishing to add their voice to this issue should send a copy of their resolution to Matthew Wilson, Senior Policy Advisor at [email protected] <mailto:[email protected]> or by mail to the Association's office. All municipal resolutions received will be sent to the Province.


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Correspondence: 1. Rotary Club, Markdale - request for street closure for July 9, 2010 'Street Frolic' 2. Request for

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Other Correspondence: 1. Drinking Water Source Protection regarding Draft Proposed Assessment Report

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1

Crawford,Deborah

From: Spencer,LorelieSent: March-30-10 9:12 PMTo: Robertson,DebbieCc: Crawford,Deborah; '[email protected]'Subject: Fw: Tim Hortons Meeting Follow Up

The contents of this message may contain confidential and/or privileged subject matter. If this message has been received in error, please contact the sender and delete all copies.

From: Ray Dawe <[email protected]> To: Spencer,Lorelie Sent: Tue Mar 30 20:19:05 2010 Subject: Tim Hortons Meeting Follow Up

To Mayor Mullin and Grey Highlands Council Members,

After Monday’s public meeting in regards to the proposed Tim Horton’s location, some things are as clear as mud. I have some more thoughts and concerns. These are in no particular order.

1. The traffic study should have been prepared using a year round study, as traffic changes from season to season as well as from weekdays and weekends. There is no mention of the large number of commercial vehicles that pass through Markdale or the ski hill traffic. If you look at the final pages of the traffic study that they provided, it shows a lot of possible configurations. Some are with stoplights and some are without. At the end of each is a summary of the numbers, if you look at the summary they provide a letter designation. The higher the letter ( A to G ) the poorer the rating. There seems to be a lot of letters above a “C” designation, which would lead you to believe this does not create the ideal conditions they are eluding to. You can find out what the letter designations mean by going to SYSCO.ca, or I can provide it for you.

2. Has the OPP had any input as to the location or any issues that they may foresee? 3. A set of traffic control lights at the intersection of Victoria Ave. and Toronto St. will in no way change

the sight lines when cresting the hill. 4. The offer of a parking agreement by the proponents will not change the fact that seniors will have to

walk some distance to and from the churches. This offer was only made to one of the three churches. As mentioned at the meeting how will funerals and weddings be handled, maybe they can wheel the caskets down the side walk.

5. Ron Davidson said that they didn’t want large trucks entering the development, and would restrict the size of the entryways to control the issue. When asked how they would get their deliveries, the Tim Horton’s representative said that they would send a 5 ton straight truck, which I highly doubt, for one store (that’s not very economical). In this area I have only seen tractor trailers making deliveries. When Mr. Boyle was speaking a short time later he said that they would be providing parking for “trucks and RV’s” at the rear part of the parking lot. This also appears on the site plan. So which person is being less than truthful?


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2

6. Mr. Davidson made an off hand comment about “not trying to fool anyone........yet”. Just curious as to what he meant or when he was going to start?

7. Mr. Boyle was speaking with Dawn Dawe and Lisa McIntosh about the use of Uplands drive as an access to the site from the rear or to his multiple residential. He assured them that the use of Uplands Dr. was not even being considered at this time, nor was the plan for any multiple residential facility. When pressed as to why it is listed on the application, he stated it “was a mistake and not to worry about it”. If it appears on the application and the application is passed, then so is it!

8. At the meeting in 2008 as well as this meeting, it was brought up that Markdale was in desperate need of new building lots and housing. With much fan fair including a map, it was brought to every ones attention the big plans for 300+ building lots, and again no mention of any time frame.

9. It was mentioned that if or when a new hospital was built, there would be a necessity for a larger drug store. Why? Is the new hospital going to be that much larger?

10. In the review provided by the planning department, the previous letters submitted to council in 2008 were listed. It was not mentioned that there was an original petition with over 300 signatures against the proposal. I have a copy of it, if it has been misplaced.

11. Claims of high rent in the downtown core causing vacancies does not constitute “a need”. The proponents have only given possible suggestions as to whom or what types of businesses may go there. As well they have not said what it will cost to rent/lease a unit. If they under cut the rental rates it will only further serve to gut the downtown core. And yes again, no time frame mentioned.

12. In regards to section 4.5.3.1.2 (a) iii, how will Tim Horton’s primarily cater to the daily needs of the neighbouring residents?

13. The representative for Tim Horton’s stood in front of everyone and claimed that several sites have been examined and none were of a suitable size. This is not the case as I am sure you are aware that the Dairy Daughter is of the same size and with the proper zoning, water, sewers and turning lane already in place.

From the above concerns I would like to ask for a couple of responses. What are the applicants asking for, commercial rezoning only, with access from the new proposed street and the South entrance on Toronto St. as was suggested by Mr. Boyle, or multiple residential rezoning with Uplands Dr. access as well? Do you really believe the traffic lights will change any safety issues with the South entrance on Toronto St.? What is the concern of the planning department with latest traffic study?

Ray and Dawn Dawe


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1 SPC Mtg #24 – 26 February 2010 – adopted Minutes

SOURCE PROTECTION COMMITTEE

MINUTES – MEETING #24

MEETING: SOURCE PROTECTION COMMITTEE

DATE: FEBRUARY 26, 2010

TIME: 9:30 A.M.

LOCATION: KEADY ARENA HALL, KEADY ON

CALL TO ORDER

Chair Mike Traynor called the meeting to order at 9:40 a.m.

In Attendance: Chair, Mike Traynor

David Biesenthal, Lou D’Alessandro, Bruce Davidson, Carolyn Day,

Robert Emerson, Ken Furlong, Mark Kraemer, Les MacKinnon, Dale

Thompson, Bill Twaddle

Others Present: Robert Reid, Ex-officio member, Grey-Bruce Health Unit

Don Smith, Project Manager, Drinking Water Source Protection (DWSP)

Nancy Guest, Recording Secretary, DWSP

Also in Attendance: David Ellingwood, Program Supervisor, DWSP

Thorsten Arnold, Technical Supervisor, DWSP

Steacy den Haan, Communications Specialist, DWSP

Elly Ward, Outreach Specialist, DWSP

Jim Coffey, General Manager/Secretary-Treasurer, Saugeen Conservation

Gary Senior, Sr. Manager Planning, Saugeen Conservation

John Ritchie, MOE, Owen Sound Office

Tim Spencer, Joy Johnson and Bruce Gutscher, Agricultural & Rural

Working Group

Regrets: Brent Lanktree

Brad McRoberts

Les Nichols

Mitch Twolan

Teresa McLellan, Ex-officio, Ministry of the Environment (MOE)


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The Chair welcomed Mr. Jim Coffey, General Manager/Secretary-Treasurer and Gary Senior,

Senior Manager of Planning, both of Saugeen Conservation, John Ritchie, of the MOE, Owen

Sound Office, and Tim Spencer, Joy Johnson and Bruce Gutscher, all of the Agricultural & Rural

Working Group.

1. Adoption of Agenda

Motion No. Moved by Robert Emerson

SPC-10-98 Seconded by Carolyn Day

THAT the Agenda be adopted as amended.

Carried

2. Declaration of Pecuniary or Conflict of Interest

Committee members were reminded to disclose any pecuniary interest that may arise during the

course of the meeting. No disclosures of pecuniary interest were expressed at this time.

3. Adoption of Minutes

Motion No. Moved by Dale Thompson

SPC-10-99 Seconded by Carolyn Day

THAT the Minutes of the February 12, 2010 Source Protection Committee meeting be

adopted as distributed.

Carried

The Communications Specialist presented a Community Profile of The Township of Chatsworth

showing the various wells in the municipality, as well as the geography of the area and other

interesting facts.

4. Matters Arising from the Minutes

Tritium

The Project Manager advised that the MOE has been requested to consider tritium as a threat and

the process to include tritium in the Assessment Report has been commenced. The MOE has

been asking questions related to this inclusion and staff is gathering information.

Nitrates

The Project Manager reported that there have been discussions with the MOE respecting

including nitrates in the Assessment Report.


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Assessment Report Extension

The Project Manager informed the Committee that a letter has been sent to the MOE formally

requesting an extension for the submission of the Assessment Report. The MOE has confirmed

that it will start the process for considering the extension.

Consultation Schedule

The Communications Specialist reviewed the amended consultation calendar, which has been

colour-coded to reflect the various types of consultations, dates and venues. The schedule is still

in draft form as several dates and venues are tentative. SPC members were encouraged to attend

consultation sessions.

5. Correspondence

Letter to Minister Gerretsen dated February 19, 2010 respecting Source Water issues was noted

and filed.

Lou D’Alessandro arrived at 10:05 a.m.

6. Reports

Administration Report

The Project Manager advised that the three municipalities which comprise the Municipal Group

#1 have agreed upon a person to represent them on the Source Protection Committee, although

written confirmation has not yet been received. This name will be considered by the

Management Committee, which then makes a recommendation to the lead Source Protection

Authority (SPA). There was minimal response for the position of industrial representative on the

SPC and again, the Management Committee will make a recommendation to the lead SPA. The

Project Manager reminded Committee members that they are invited to attend a discussion

session in Milton on March 1, 2010 or London on March 12, 2010 respecting the Source

Protection Plan draft regulations. Interested parties may contact the Administrative Assistant.

Planning Officials Working Group

In the absence of the Chair of this working group, the Program Supervisor reviewed Report 6a

and advised that at the last meeting held February 19, 2010, the working group discussed the

draft regulations and planning guidance documents. The implications of transport pathways and

exemptions were discussed. The Program Supervisor attended a meeting of a similar working

group in a neighbouring Region, which was also attended by several other counterparts, and

advised that there is a common desire to work together on shared issues.

The Committee took a break from 10:25 a.m. to 10:50 a.m.


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7. New Business

Source Protection Plan Draft Regulations Presentation

In the absence of the MOE liaison, the Project Manager led the presentation and discussion of

the Source Protection Plan developed under the Clean Water Act: Draft Regulation.

The meeting recessed for lunch at 11:50 a.m. and reconvened at 1:05 p.m.

Environmental Farm Plan Program Presentation

Andrew Barrie of the Ontario Ministry of Food, Agriculture and Rural Affairs (OMAFRA) led

the presentation and discussion of the Environmental Farm Plan Program managed by

OMAFRA.

Interim Planning Reference Document

The Program Supervisor reviewed Report 7a, Source Water Protection Technical Studies, and

discussed the issues being considered by the Planning Officials Working Group.

Motion No. Moved by Les MacKinnon

SPC-10-100 Seconded by Dale Thompson

THAT the Source Protection Committee accepts the recommendation of the Planning

Officials Working Group and adopts, in principle, the Interim Planning Guidance

document as provided by Conservation Ontario.

Carried

8. Other Business

There was no other business.

9. Confirmation of Next Meeting and Adjournment

The next Committee meeting will be held on Friday, March 26, 2010 at the Neustadt Community

Centre Hall in Neustadt, Ontario.

There being no further business, Bruce Davidson made a motion to adjourn at 2:35 p.m.

____________________________________ ____________________________________

Mike Traynor Nancy Guest

Chair Recording Secretary


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Grey Sauble Conservation Authority

Full Authority Minutes

1:15 p.m. Wednesday, March 17, 2010

The Full Authority meeting was held at the Grey Sauble Conservation Authority Administration

Centre located on Inglis Falls Road.

1. Call to Order

Chair Hibma called the meeting to order.

Directors Present Director Absent

Dick Hibma Harley Greenfield

David Clarke

Judy Gay

Ross Herron

Michael Martin

Deb Haswell

Howard Greig

Jim McPherson

Deb Haswell

Staff Present

John Cottrill, Doreen Robinson, Doug Hill, Chris Hachey, and Marg Johnston

Media Present

Chris Fell - Meaford Express

Howard Greig presented a motion from the Township of Chatsworth Council which revoked the

term of appointment of Terry McKay as the Township of Chatsworth member to the Grey Sauble

Conservation Authority expiring effective immediately, and appointing Howard Greig to be the

Township of Chatsworth member to the Grey Sauble Conservation Authority effective

immediately.


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Full Authority Minutes Page Two

March 17th

, 2010

2. Approval of Agenda

Motion No.: Moved by: Mark Wunderlich

FA-10-031 Seconded by: Judy Gay

THAT the agenda, with the addition of 3 items under correspondence, be approved.

Carried

3. Disclosure of Pecuniary Interest

None at this time.

4. Approval of Minutes

a) Full Authority – February 10th

, 2010

b) Arboretum Alliance - February 16th

, 2010

Motion No.: Moved by: Ross Herron

FA-10-032 Seconded by: Deb Haswell

THAT the Grey Sauble Conservation Authority approve the Full Authority minutes of

February 10th

, 2010, and the Arboretum Alliance minutes of February 6th

, 2010.

Carried

5. Business Out of Minutes

a) Letter from Township of Georgian Bluffs re: municipal representation on Grey Sauble

Conservation Authority’s Board of Directors

The Directors discussed the formal request from the Township of Georgian Bluffs requesting

municipal representation for the Township on the Grey Sauble Conservation Board of Directors

be increased from one member to two members as the Township of Georgian Bluffs has a

population of greater than 10,000.


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March 17th

, 2010 Page Three

Motion No.: Moved by: Judy Gay

FA-10-033 Seconded by: Jim McPherson

THAT representation for the Township of Georgian Bluffs on the Grey Sauble

Conservation Authority Board of Directors be increased to two representatives effective at

the April 14th, 2010 Board meeting or at a date the Township Council provides Grey

Sauble Conservation with an appointment.

Carried

6. Delegation – Presentation of 2009 Draft Audit Report

Al White and Brandee Ceasar-MacDonald of BDO Canada LLP attended the meeting to present

the Financial Statement for the year ended December 31st, 2009, and the management letter. The

statement indicated that Grey Sauble Conservation had another successful year with a surplus of

$31,000. The management letter outlined two matters – Management Review and Timber Sales

Contract – which the auditors feel should be addressed.

Motion No.: Moved by: Dave Clarke

FA-10-034 Seconded by: Michael Martin

THAT the Grey Sauble Conservation Authority accept the Financial Statement for the

year ended December 31, 2009, and the Management Letter with staff being directed to

draft a policy on 1) Management Review and 2) Timber Sales Contract - as outlined in the

Management Letter dated March 15, 2010, as prepared by BDO Canada LLP., with

presentation of the policies to the Directors at a future meeting.

Carried

7. Correspondence

a) Letter from County of Grey – re: Grey Road #1 Construction Project

The County of Grey is planning the reconstruction of Grey Road #1 between the east limit of

Oxenden and Old Mill Road beginning in June of 2010. The improvements include widening the

existing platform, re-surfacing, and ditching. There are also plans to improve the existing double

access point to the Caves Road and property owned by the Conservation Authority. The two

entrance points will be replaced with one wider entrance and have better visibility in both

directions. To improve the entrance point, it is necessary to widen the road allowance along

conservation land by 5 metres. The additional land will assist in allowing Grey County to

construct the new entrance to acceptable standards. The area is approximately 0.08 acres and

based on Grey County’s standard land purchase policy, Grey Sauble Conservation would be

entitled to a lump sum payment of $1,000. compensation for the loss of the land.


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March 17th

, 2010 Page Four

Motion No.: Moved by: Mark Wunderlich

FA-10-035 Seconded by: Deb Haswell

THAT Grey Sauble Conservation move forward with the request from Grey County

Transportation and Public Safety for the disposition of 0.08 acres of land on the Bruce’s

Caves Road to the County of Grey for a lump sum payment of $1,000.00 subject to

approval being received by the Minister of Natural Resources.

Carried

b) Letter and resolution from the Municipality of Grey Highlands re: Grey Sauble

Conservation 2010 Budget

A letter and resolution from the Municipality of Grey Highlands advises that Grey Highlands

supports no more than a 3% increase in the Grey Sauble Conservation Authority’s levy increase.

c) Letter and resolution from Township of Chatsworth re: Grey Sauble Conservation 2010

Budget

A letter and resolution from the Township of Chatsworth expresses concern in the overall

percentage levy increase and asks that the increase be limited to a maximum of 1.5 percent.


FA-10-036 Seconded by: Dave Clarke

THAT the correspondence from the Municipality of Grey Highlands and the Township of

Chatsworth with regards to the Grey Sauble Conservation Authority 2010 budget be

received.

Carried

Due to the scheduling of other meetings for two Directors at 3:00 p.m., the Chair was asked if

budget discussions could be held prior to their departure. Subsequently, Items 8 f) 1) and 8 f) 2)

were the next items of business to be discussed.


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March 17th

, 2010 Page Five

8. Business Items

f) Administration

1) Receipts and Expenses – February 2010



THAT the Grey Sauble Conservation Authority approve the receipts and expenses for

February 2010.

Carried

2) 2010 Budget Discussions and Resolutions

The Chair advised that he and John had met with most municipal councils to introduce John as

the new C.A.O. and also to review the proposed 2010 Grey Sauble Conservation budget.

Considerable discussion was held with regards to the budget including the following: methods of

payment plan for levy, reducing the percentage increase of the budget this year compared to last

year’s budget, making cuts to the capital projects portion of the budget as presented, and

employee wage increases.

Motion No.: Moved by: Michael Martin


THAT reading of the four budget motions be waived.

Carried

Budget Motion No. 1

Motion No.: Moved by: Deb Haswell


WHEREAS the Conservation Authorities Act provides that an Authority shall have the

power to determine the portion of total benefit afforded to each municipality in

establishing the annual levy, the Grey Sauble Conservation Authority resolves as follows,

subject to such regulations under the Act as may be approved by the Lieutenant-Governor-

in-Council:

i) That all participating municipalities be designated as benefiting for all

projects included in the 2010 Operating Budget including


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March 17th

, 2010 Page Six

ii) administration and maintenance and the 2010 Capital Budget unless

otherwise specified in the budget;

iii) That the Authority’s share of the cost of the program and projects

included in the 2010 Budget shall be raised from all participating

municipalities as part of the General Levy, unless otherwise specified

in the budget;

iv) That the 2010 General Levy be apportioned to the participating

municipalities in the proportion that the modified current value

assessment of the whole is under the jurisdiction of the Authority,

unless otherwise provided in the levy or a project;

v) That the appropriate Authority officials be directed to advise the

participating municipalities pursuant to the Conservation Authorities

Act and the regulations made thereunder; to levy the said

municipalities the amount of General Levy set forth in the 2010

Operating Budget, to levy the said municipalities the amount of the

General Levy set forth in the 2010 Capital Budget and in the

approved projects of the Authority, and any special levy attributable

to any project which has been deemed to be of specific benefit to any

particular municipality.

Carried

Recorded Vote on Budget Motion No. 1: Mark Wunderlich – yes; Deb Haswell – yes; Ross

Herron – yes; Howard Greig – yes; Michael Martin – yes; Judy Gay – yes; Jim

McPherson – yes; Dave Clarke – yes; Dick Hibma – yes;

Budget Motion No. 2


FA-10-040 Seconded by: Michael Martin

THAT the Grey Sauble Conservation Authority adopt the budget as presented for the year

2010 in the amount of $2,590,746.

Carried

Recorded Vote: Mark Wunderlich – no; Ross Herron – yes; Deb Haswell – yes; Howard

Greig – no; Michael Martin – yes; Judy Gay – yes; Jim McPherson – no; Dave Clarke –

no; Dick Hibma – yes;

The approved 2010 budget is attached to this set of minutes.


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March 17th

, 2010 Page Seven

Budget Motion No. 3


FA-10-041 Seconded by: Ross Herron

THAT the Grey Sauble Conservation Authority adopt a matching levy for the year 2010 of

$71,779. as required by Ontario Regulations 139/96 and 231/97.

Carried

Recorded Vote – Ross Herron – yes; Deb Haswell – yes; Howard Greig – no; Mark

Wunderlich – no; Judy Gay – yes; Michael Martin – yes; Dave Clarke – no; Jim

McPherson – no; Dick Hibma – yes;

Moved by: Michael Martin

THAT the second sentence in Budget Motion No. 4 “And further that a levy discount of 2 ½

% be awarded for payments received by April 30th

, 2010” be deleted

Michael Martin withdrew this motion.

Moved by: Jim McPherson

Seconded by: Michael Martin

THAT the second sentence in Budget Motion No. 4 be changed from “And further that a

levy discount of 2 ½% be awarded for payments received by April 30th

, 2010” to the date of

“December 31st, 2010”.

The motion was withdrawn.

Moved by: Jim McPherson

Seconded by: Howard Greig

THAT municipalities be allowed to pay levy payments quarterly.

Motion defeated


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March 17th

, 2010 Page Eight



THAT the Grey Sauble Conservation Authority adopt a non-matching levy for the year

2010 of $961,456.99 as required by Ontario Regulations 139/96 and 231/97. And further

that a levy discount of 2 1/2% be awarded for payments received by April 30, 2010.

Weighted Vote

Arran Elderslie yes

Blue Mountains yes

Chatsworth no

Georgian Bluffs yes

Grey Highlands no

Meaford no

Owen Sound yes

Owen Sound yes

South Bruce Peninsula no

61.87% yes 38.13% no

Carried

The weighted vote for non-matching levy for 2010 is attached to this set of minutes.

Deb Haswell and Howard Greig left the meeting at 3:10 p.m.

The meeting returned to the agenda items in the order in which they appear.

a) Water Management – nothing at this time

b) Environmental Planning

1) Section 28 Permits – February 2010



THAT the list of permits under Ontario Regulation 151/06 – “Development, Interference

with Wetlands and Alterations to Shoreline and Watercourses Regulation”, for the period

February 1st - February 28

th, 2010, be approved.

Carried


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March 17th

, 2010 Page Nine

c) Property Management

1) Arboretum Pavilion Project Update

The Arboretum Pavilion tender price of $50,058.00 approved in January was under budget and

did not include the addition of accessible washrooms and services. Arboretum Alliance members

have been working with Domm Construction to secure details and pricing for the washroom

addition. A price quote for the washroom addition and all necessary services was supplied by

Domm Construction on March 3rd

in the sum of $44,117.00.

The 2010 budget for the Arboretum Pavilion project is $92,000.00 with all funding derived from

outside sources. The price quote for washrooms and services will bring the project over budget

by $2,000.00. The Arboretum Alliance has pledged to raise the remaining funds in 2010 to

balance the project budget.


FA-10-044 Seconded by: Jim McPherson

That the tender submitted by Domm Construction in the amount of $44,117.00 be accepted

to build washroom facilities and supply all services to the Arboretum Pavilion. It is further

recognized that the Arboretum Alliance has pledged to raise an additional $2,000.00 in

2010 to balance the project budget.

Carried

d) Forestry, Fish, and Wildlife

1) Tree Sale – Saturday, April 24th

, 2010

The Annual Tree Seedling sale will be held on Saturday, April 24th

, 2010, from 8 a.m. to 12

noon.

e) Communications/Public Relations – nothing at this time

9. In-Camera Items – nothing at this time

10. Chairman’s Report

Since the last Board of Directors’ meeting, Dick has attended six municipal council meetings to

introduce John Cottrill as the C.A.O. and present the 2010 Grey Sauble Conservation Budget

(Owen Sound, Arran-Elderslie, Meaford, South Bruce Peninsula, Grey Highlands, and

Chatsworth). Dick also attended Drinking Source Water Protection Management Committee


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March 17th

, 2010 Page Ten

meeting on February 18th

as well as a meeting with a local business owner regarding a regulation

issue. On Sunday, March 14th

he attended the Foundation Annual General Meeting as a member

and, as the Conservation Authority Chair, expressed his gratitude to Foundation members and

directors for their efforts and support for the Conservation Authority. He challenged them to

build on their successes due to our ever increasing fiscal pressures. As Conservation Ontario

Chair, Dick attended the Annual General Meeting for Maitland Valley Conservation Authority to

preside over their election and attended Toronto Region Conservation Authority with a

presentation about Conservation Ontario activities in 2009 and a question and answer session.

Also presided over March 1st meeting of Conservation Ontario where the budget was passed.

Finally, on March 4th

, he was in Windsor for a meeting of the Public Interest Advisory Group

embarking on the second phase of the International Upper Great Lakes Study focusing on the

regulation plan at Sault Ste Marie. Phase One of the report dealing with the St. Clair River has

been released and the International Joint Committee will be conducting public consultations

March 22nd

at 7:00 p.m. in Midland, March 25th

in Sarnia, and via Teleconference on March 20th

at 1:00 p.m. and on March 31st at 7:00 p.m.

11. Other Business

a) Foundation Minutes – January 20th

, 2010

b) Staff Minutes – February 18th

, 2010

c) Drinking Water Source Protection Report

d) Next Meeting – Wednesday, April 14th

, 2010 - meet at the Haines Dam at 2:00 p.m.

Leave the Administration Centre at 1:15 p.m. with the regular meeting being held at the

offices at The Blue Mountains in Thornbury.

12. Adjournment

The meeting adjourned at 3:45 p.m.

__________________________ _______________________________

Dick Hibma Doreen Robinson

Chair Administrative Assistant


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Seniors’ Fair

May 4 2010 10 am—3 pm

Bayshore Community Centre Owen Sound

Featuring:

Workshops & Exhibits

For more information 519 376 1560

10am - 10:10 am Opening Ceremonies 10:15 am: Connecting the Dots between the Rising Tide Study & First Link, Alzheimer Society Grey Bruce

11:00 am OPP Safe Driving

1:00 pm: Financial Security for Seniors Eric Crose, Financial Consultant

2:00 pm—Estate Planning and Misuse Prevention Michael Forcier Barrister & Solicitor

Entertainment all day long!

Tai Chi

The Goldenaires

The Goldenager Line Dancers

Murray Smith and Friends sponsored by La Pastorale

FREE


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Relaxing Motorcoach Transportation from the following locations:

9:15 am ~ Maple Court Villa, Walkerton, ON 9:30 am ~ Walkerton Library, main street, Walkerton, ON 9:50 am ~ Food Basics - Parking Lot, Hanover, ON 10:15 am ~ Credit Union Paring Lot, Durham, ON 10:45 am ~ Markdale Senior’s Centre, 13 Toronto St. N.

11:15 am ~ King’s Buffet Restaurant, 640 - 10th Street, West

12:30 pm ~ Owen Sound Harry Lumley Bayshore Community Centre

3:00 pm ~ Depart Owen Sound, back to our Hometowns

PRICING PER PERSON: ………………………………………...

PRICING INCLUDES:

• Relaxing Motorcoach Transportation • Lunch at King’s Buffet Restaurant • “Senior’s Fair” at Harry Lumley Bayshore Centre • Transportation to and from “Senior’s Fair Event”

Call Hanover Holiday Tours to reserve your space:

TIC

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15

189

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201 Queens Avenue, Suite 700

London, Ontario N6A 1J1

Tel: 519 672-0445 • Fax: 519 672-6562

Toll-free: 1 866 294-5446

www.southwestlhin.on.ca

South West LHIN Board of Directors

Highlights – March 2010

The South West Local Health Integration Network (LHIN) Board Committee met on March 10th in Hanover and the Board of Directors met on March 24th at the South West LHIN Office in London. A Board to Board Engagement Session was held prior to the Board Committee meeting. Shirley Koch from the South West Community Care Access Centre and Lynda Bumstead from the Grey Bruce Health Unit shared an overview and the successes of the Grey Bruce Falls Prevention and Intervention Program. This was followed by a South West LHIN presentation by Ferne Woolcott, Acting Board Chair, on the Health System Design Blueprint – Vision 2022, the Integrated Health Service Plan 2010-2013, and the role of health system governors in supporting integration. Discussion followed these presentations on topics of interest including: Grey Bruce as leaders in healthcare innovation and change. The importance of engaging physicians in leading change. Future engagement opportunities for governors in Grey Bruce. Decision-making with input, advice and leadership from local boards.

Meeting highlights include:

Approval of $1,192,021 from Health Service Provider and LHIN Priorities Fund in-year surplus funding to support Community Sector Minor Infrastructure resources; hospital psychiatric sessional fees; and hospital restructuring costs.

Approval of one-time funding allocation of $108,100 for 2009/10 and base allocation of $315,000 to begin in 2010/11 to Dale Brain Injury Services to expand acquired brain injury (ABI) outreach services. The expansion was planned by partners involved in the ABI Network of South West Ontario.

Approval of the allocation of $13,213,500 in 2010/11 for Wait Time Strategy (WTS) procedures, subject to confirmation of the WTS allocation through the provincial estimates process and submission of the plan to the Ministry of Health and Long-Term Care.

South West LHIN Board endorsement of the LHIN Collaborative (LHINC) Initiative, authorization for the South West LHIN CEO to sign the agreement and approval to financially support the Initiative.

Approval of the amendment to the 2009-11 Multi-Sector Service Accountability Agreement with the London InterCommunity Health Centre, Western Ontario Therapeutic Community Hostel, and the South West Community Care Access Centre.

Request from the Board for a letter to be sent from the South West LHIN Board Chair (A) and CEO to the London Regional Cancer Program (LRCP) at London Health Sciences Centre outlining the LHIN’s concerns about cancer surgery wait times and requesting a more in-depth report from LRCP about their plans for improvements to cancer programming and wait times.

Approval of the amended South West LHIN CEO’s 2010/11 Performance Objectives.


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201 Queens Avenue, Suite 700

London, Ontario N6A 1J1

Tel: 519 672-0445 • Fax: 519 672-6562

Toll-free: 1 866 294-5446

www.southwestlhin.on.ca

Approval of the allocation of one-time funding for 2009/10 to the Chippewas of Nawash and the Oneida Nation of the Thames to enhance Community Supports Services for First Nation/Aboriginal Communities.

Review and acceptance of the 2008-10 Hospital Service Accountability Agreement – Amending Agreement with each of the 19 public hospital corporations and Woodstock Private Hospital, with agreements being applied to the 2010/11 fiscal year to be deemed effective April 1, 2010, along with a request from the South West LHIN Board to receive further information and participate in dialogue with the hospitals on the system impact, process and clarity of their realignment measures.

Approval of the transfer of operational budget surplus funds presented by the South West LHIN CEO. Information received included:

Information/Status Updates from the Acting Board Chair, Senior Leadership Team and Communications.

Year 3 Aging at Home update. Update on the South West LHIN Board to Board Reference Group. Report from the CEO Performance Review Task Force. Clarification about misinformation contained in media clips related to planned staffing reductions at

London Health Sciences Centre and LHIN boundaries issues.

Next Meetings: ** Board Committee (April 14h - Norwich)/Board of Directors (April 28th – London)**

If you have any questions or require further information, please contact Sue Davey, Corporate Coordinator

Phone: 519-640-2561/1-866-294-5446 or Email: [email protected]


of 150

The Health CareEnvironmentBased on the recent Federal and Ontario throne speechesand Ontario budget, health care spending won’t be cut, butalso won’t grow at the rate demand is growing. The focusin Ontario remains on reducing Alternative Level of Carepatients and Emergency Room wait times, and increasingaccess to family health, diabetes and mental health care.Hospitals will receive an increase of 1.5% in 2010-2011.

The CCAC sector does not yet know whether it willreceive any increase or not in 10/11. We do know thatHealth Minister Deb Matthews clearly understands theimportant role of home and community care, and ourimportant contribution to the government’s healthpriorities. The South West CCAC also believes homeand community care has a critical role to play in achievingthe South West LHIN’s goals as set out in their recentlyreleased Integrated Health Services Plan and Blueprint.It is a role that goes far beyond providing care services athome. Increasingly the role of the CCAC is connectingpeople to community care in the broadest context.

The Evidence forCommunity CareAmajor study conducted by Boston Consulting Groupclearly shows the economic and human benefits ofcommunity care. The study, released February 26, studieda group of frail elderly clients of the Hamilton NiagaraHaldimand Brant CCAC. It found that:

• Community care cost $48M• The provision of community care helped reduce costsof hospitalization, long-term care and assistive living,for a total savings of $66M

• The net savings were $18M• Extrapolated for all frail elderly across Ontario, commu-nity care results in some $150 million in net savings.

“The results of the project revealed clear value creation,”said the report, “not only in direct, quantifiable systemicvalue, but also in economic terms and human value.”

The South West CCAC has seen similar results. As weimplemented new programs through 2008 and 2009,ALCs were reduced by 50% as the new South West CCACprograms resulted in more than 50,000 hospital patientdays saved per year.

PARTNERSHIPConnecting with Care through

Volume 4 Issue 2 April 2010

Number of ALCs Number of PSS Hours

May 08-June 09CCAC New Programs

July 09 to dateCCAC Cost Containment

160

150

140

130

120

110

100

90

80

70

150,000

145,000

140,000

135,000

130,000

125,000

120,000

115,000

110,000

105,000

100,000

Feb

08

Oct

08

Nov

08

Dec

08

Jan

09

Feb

09

Mar

09

Apr0

9

May

09

June

09

July

09

Aug

09

Sep

09

Oct

09

Nov

09

Dec

09

Feb

10

CCAC Personal Support Hours ALCs Waiting for LTC

Dear Partners in Care,Let’s face it, times are challenging. Patient/client volumes are increasing, and funding is finite.At times like this, partnership is more important than ever. We must work together to findcreative ways to deliver care better, and to create a seamless experience from home tohospital and at all other transition points for our clients. We look forward to collaborating withyou to achieve these goals as we move forward.

Sandra Coleman, CEO, South West CCAC

South West CCAC Partner Bulletin

SW CCAC 2442 CT hp v4i2:Layout 1 4/5/10 2:57 PM Page 1


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London 519 473 2222Strathroy 519 245 3233Owen Sound 519 371 2112St. Thomas 519 631 9907Seaforth 519 527 0000

Walkerton 519 881 1181Stratford 519 273 2222Woodstock 519 539 1284www.sw.ccac-ont.cawww.thehealthline.ca

South West CCAC office contact Information:

Volume 4 Issue 2 April 2010

What’s Happening in theSouth West CCAC• Budget challenges continue for the South West CCAC,with demand increasing by more than 15% per year.Despite a series of cost containment measures, theCCAC ended the 2009-2010 fiscal year with a smalldeficit. It must be repaid in 2010-2011.

Until we know our funding for the 10/11 fiscalyear, the following cost containment measureswill stay in place:

– Wait@Home andWait@Retirement Home paused

– Safe@Home accepting referrals to our NPs butthe other enhanced services are paused

– Only EOL clients may receive the new servicemaximums of more than 60 hours per month

– Waitlists will continue for low/moderate needclients in School Health therapies, PSW/HMand therapy

– Other best practice guidelines coming soon

• One of the major achievements of the past severalmonths is the implementation of CHRIS, a new clientdatabase/electronic health record common across allCCACs. CHRIS makes it easy to communicate andshare information across South West CCAC sites, andacross CCACs. The system helps provide seamlesstransitions for clients who, for example, are hospitalizedin London but recuperate at home in Owen Sound.Moving to the new system was challenging but thetransition went smoothly.

• We have implemented numerous staffing and servicechanges and innovations to improve best practices andfind efficiencies, especially in areas of wound care anddiabetes care, and with innovations like FlexClinics.

The Art and Science of CaseManagementCCAC case managers have developed new techniques forevidence-based care planning, using information gatheredduring the assessment process and regular reviews ofcaseloads. These techniques help case managers ensurethat those who need the care most receive it.

But of course, case management is more than numbers.It is also an art, based on the principles of Client-DrivenCare and partnership. In a complex and sometimes bafflinghealth system, CCAC case managers play a vital role assystem navigators. In addition to arranging for CCACservices in the home, case managers work with hospitals,primary care and long-term care to provide seamless care.They make referrals to community service agencies suchas adult day care. They provide information and educationto help clients manage their own health. Case managersconnect their clients to the care they need, wherever it isin their communities.

To practice the art and science of case management, weneed the support of our partners – service providers,hospitals, primary care, long-term care and others. If youhave suggestions for new ways we can work together andimprove the quality of care, please let us know.

Key messages

• The health care sector faces challenging times, withclient volumes increasing faster than funding

• A recent study demonstrates the economic andhuman value of community care

• The CCAC continues its cost containment measures

• The CCAC continues to enhance the science and theart of case management

• The South West CCAC staff looks forward to workingwith our partners to ensure care to those who needit most

*

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Why Advertise in

Written by professional magazine journalists, Escarpment Views is a high-quality, full-colour quarterly magazine that reflects life along the Niagara Escarpment by celebrating its fascinating people, homes, gardens, shops, public spaces and hidden treasures.

An Eager Niche Market:u the people who live, work and play close to the Niagara

Escarpmentu 53% of our readers have household incomes over

$80,000u majority are age 35 and aboveu 30% have education of university and aboveu readers include men in significant numbers

(48%), women (52%)

Distribution:u target of 30,000 copies of each issueu potential audience of more than 100,000 per issueu distributed by Canada Post to selected areas along the

Niagara Escarpmentu hundreds of paying subscribers u advertisers carry copies for the public

Our Readers Are in the Market For:u unique destinations, shops, restaurants, hotels, resortsu local, artisanal food & drink productsu premium international brandsu vehicles, photographic equipment, binocularsu products & services for property ownership u land stewardship & tax reduction programsu outdoor recreational gear

Successful AdsFoodstuffs has been pleased from the premiere issue with the professionalism, attention to detail, grace and care with which we’ve been treated by Escarpment Views. Ad placement always shows aesthetic consideration and a good sense of our existing and potential clientele. The “Worth the Visit” feature launched with a visit to Foodstuffs was helpful in reinforcing our decision to advertise with EV… we’ve had many comments and compliments, several new customers and the quick sale of the two decorative signs we posed with in a group photograph!

Marcia Dye, Foodstuffs, Georgetown

When I entered Bath & Kitchen Studio and saw the stack of Escarpment Views magazines that they had advertised in, it solidified my decision to buy our kitchen & bathroom fixtures from them. I appreciated the fact that they supported Escarpment Views. Joanne Williams, Georgetown

A couple told me that they were from Toronto and came to the Brewhouse because they saw our ad in Escarpment Views.

Jamie Leder, Collins Brewhouse, Ancaster

The AD must have worked because I am so busy!!!!!! Business for me has increased dramatically, the AD seems to have helped with brand recognition as my retailers are putting in reorders on a regular basis.

Krista Harrington, From These Roots

Greg Brand, a furniture maker in Campbellville, reports that the first customer in his store the week after the magazine was mailed out, came to his store from Ancaster after seeing his ad. She bought two pieces. I was up at our Hamilton dealership the other day and saw the magazine. It is very well put together! And of course the back page is my favourite, but I may be a little bit partial. Matthew Kilkenny, Budds’ BMW & MINI Oakville

Some Comments From ReadersWe have been getting rave reviews from some of our acquaintances about your magazine. The best one was from a fellow who said that this was the first magazine that he had read from cover to cover, probably in his life. Richard Kosydar, Dundas

Escarpment Views is terrific. Bet you don’t have any problems selling ad space to the regional governments, the conservation authorities and local businesses. One look at the magazine and they’ve got to know you’ve got a winner. Peter West, Oakville

The fact that you are highlighting our area and therefore our appreciation of what is right in our backyard is awesome. For instance, Georgetown! Who knew? Now I want to take a drive up there with my husband and have him take me out to lunch! Deborah Serravalle, Burlington

I recently received a copy of your Escarpment Views Magazine. Congratulations on a job well done. I hope the magazine does well, and judging from the premiere edition there is little doubt that it will. Vic MacBournie, Ancaster

Someone just passed on a copy of your new magazine to me and I was quite impressed! A lovely celebration of why we love to live in the area. Keep up the great work. Lorraine Symmes, Caledon

Promote yourself by commenting on our blog under Escarpment Blog at www.EscarpmentViews.ca!Contact Mike Davis, Accounts Manager u 905 877 9665 u [email protected]

Escarpment ViewsEscarpment Views

❧ autumn 2008

Ben’s Studio &

Quirky Garden

Around the Bay Race:

Older than Boston’s

50 years of the Young

family’s pharmacy

Protecting the Eramosa Karst

Savouring Root Vegetables

Behind the Scenes at StratfordCaves for Beginners

Sarah Harmer, Bruce Cockburn

and friends love the Escarpment

Victorian Farmhouse Restoration

Special Local Food Gift Ideas Seana McKenna Brings Back Medea

New Ideas for Christmas Dinner

Escarpment ViewsEscarpment Views❄ december 2008

Caves for Beginners

Sarah Harmer, Bruce Cockburn

and friends love the Escarpment

Victorian Farmhouse Restoration

Special Local Food Gift Ideas Seana McKenna Brings Back Medea

New Ideas for Christmas Dinner

❦ Spring 2009 Reflecting the lifestyles and values of people along the Niagara Escarpment

12 Money-Saving Programs for Landowners

Tap into sweet maple syrup festivals

Jewels in the Crown: Native Orchids of the EscarpmentLarge-Format Camera Views Near Owen SoundPlus our regular columns on theatre, cooking and books!

❂ Summer 2009 Reflecting the lifestyles and values of people along the Niagara Escarpment

Summer Camp for Young Triathletes

5 Favourite Antique Markets

Canadians Revive the Civil War

Summer Blooms in The Living Garden

RevWear: How to Wear Waste

Plus Misty Ingraham on Dressing Salads,

and Seana McKenna on Performing Nude

Summer Camp for Young Triathletes

❆ Winter 2009 Reflecting the lifestyles and values of people along the Niagara Escarpment

NEW this issue! Worth the Visit: Foodstuffs

Misty Ingraham’s Niagara Wine Tasting

Books for Winter Escapes

Nathan Hiller’s photo “Under the Weather”

Laugh at Winter – Indulge in Niagara’s Icewine Festival Christmas House Tours for Fabulous Decorating Ideas Picard’s Perfect Peanuts

❆ Winter 2009 Reflecting the lifestyles and values of people along the Niagara Escarpment

w w w . E s c a r p m e n t V i e w s . c a

Laugh at Winter – Indulge in Niagara’s Icewine Festival Christmas House Tours for Fabulous Decorating Ideas Picard’s Perfect Peanuts

NEW this issue! Worth the Visit: Foodstuffs

Misty Ingraham’s Niagara Wine Tasting

Books for Winter Escapes

Nathan Hiller’s photo “Under the Weather”


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Escarpment ViewsReflecting lifestyles & values along the Niagara Escarpment

Full page 184.6 x 249.8 mm 7.266 x 9.833 inches Full page $2399

Bleed Inside back cover $2,799 215.6 x 282.2 mm Inside front cover $2,899 8.486 x 11.111 inches Outside back cover $2,999 ½ page – horizontal ½ page – vertical 184.6 x 122.8 mm 90.3 x 249.8 mm 7.266 x 4.833 inches 3.554 x 9.833 inches ½ page $1,299 ½ page $1,299

1⁄3 page – island 1⁄3 page – horizontal 121.7 x 122.8 mm 184.6 x 80.4 mm 4.819 x 4.833 inches 7.266 x 3.167 inches 1⁄3 page $899 1⁄3 page $899

¼ page – island ¼ page – horizontal 90.3 x 122.8 mm 184.6 x 59.3 mm 3.554 x 4.833 inches 7.266 x 2.333 inches ¼ page $699 ¼ page $699

1⁄6 page 1⁄8 page 58.8 x 122.8 mm 90.3 x 59.3 mm 2.345 x 4.833 inches 3.554 x 2.333 inches 1⁄6 page $569 1⁄8 page $449

Community Market 58.8 x 59.3 mm 2.345 x 2.333 inches 1⁄12 page $199 Black & white only

Ad Sizes and Rates Packages

Organizer’s Free Space OfferOrganize a full page of ads, get the central banner space for free! $2,399Ideal for BIAs, associations and groups.

Double-Page Spread: $4,299

Multiple Insertions Special PriceOrder four consecutive ads of the same size, pay full price for the first 3 issues, get 75% off the 4th ad!

Call us about multi-pages, flyer inserts, web rates & other options.

Free value-added benefits:u magazines for your own distribution & promotionu a listing on our map page in the print

magazine as a location where the public can pick up a free copy of the magazine

u a listing on our Web site with a link to your site

Deadlines Issue Space Reservation Artwork Due Street Date

Spring January 25 February 1 March 1

Summer April 24 May 1 June 1

Autumn July 25 August 1 September 1

Winter October 25 November 1 December 1

Terms Advertising must be paid for three weeks before the publication in which it is to appear. GST is payable.

To reserve your ad space, call Mike Davis at 905 877 9665 or [email protected]


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New Advertising Option! Co-ordinator’s Free Banner SpaceBy co-ordinating a page or two of ads,

you get the central banner space for your ad for free!

For each page, you co-ordinate: u 8 other advertisers to take the remaining

spaces for only $300 each! u Or 4 advertisers can take the remaining

spaces for only $600 each!u Or 2 advertisers can take the spaces

for only $1200 each!

And combinations of these options are also possible. It’s up to you!


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A Grey-Bruce Initiative to Help Our Communities Share the Care

For Those who are Seriously Ill

VVoolluunntteeeerr

EEdduuccaattiioonn && IInnffoorrmmaattiioonn DDaayy

Are you involved with Volunteering in your Community? Do you volunteer with a ��

• Church

• Hospice

• Hospital

• LTC facility or retirement home

• Community Service provider such as: Alzheimers Society, Cancer Society, others

Do you want to learn more about how to set up a

Share the Care Team in your Community

You’re invited to an innovative & interactive workshop

Wednesday, May 19th 9:00am-3:00pm Stone Tree Golf & Fitness Club, Owen Sound

NO CHARGE for the Day; Refreshments & Lunch provided Pre-registration required by May 5th, 2010

For more information contact: J. Herbert 519 370-0371

[email protected]


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municipality of grey highlands committee of the …

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