multiple employment

Quick Reference (Step) Multiple Employment within Same Agency

Purpose

Purpose

Use this procedure when there is a need for employees to perform multiple employment services within an agency and payment is required.

Trigger

Perform this procedure when an employee to works in multiple temporary type positions which has been approved and payment is required.

Prerequisites

Documentation and paperwork necessary to perform the actions and to enter time.

Menu Path

Use the following menu path(s) to begin this transaction:

Create Position There is no menu path for this custom transaction Enter PQ13

Process Employee Action SAP Menu Human Resources Personnel Management Administration HR Master Data PA40-Personnel Actions

Enter Employee Time SAP Menu Human Resources Time Management Time Sheet CATS Classic CAT2-Record Working Times

Process Payroll (Refer to the Business Process Procedures for Payroll Administration).

Transaction Codes

PQ13

PA40

CAT2

Helpful Hints

There may exist the need for employees to work in more than one temporary type position within an agency. If so, the employee will have a Primary position and a Secondary position. This situation is referred to as Multiple Employment. The Agency Dual/Multiple Employment action with the reason of

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“Multiple Employ within Agencies” is used to process payment for these employees. However, the overall process encompasses several key steps the agency must perform in order to pay an employee for multiple employment services: Step 1: Create Secondary Temporary Type Position Step 2: Process Multiple Employment Action on Employee Step 3: Enter Work Hours on Employee Step 4: Process PayrollStep 1 Create Secondary Temporary Type Position:If it does not exist, the Secondary Position should be created using Transaction Code PQ13. The “Reason” for creating the multiple employment position should be based on the type of temporary position. Once created with an End Date of 12/31/9999 until the end of SAP time, should the employee separate or the arrangement end; the agency should delimit the position in accordance to the regulations for administering Temporary, Time Limited and Temporary Grant positions.When creating a position, certain infotypes appear and are required in order to establish the position, while others allow users the option to store additional information about the position. The Business Process Procedure focuses on the infotypes required to establish the multiple employment position. The agency certainly can complete others as desired. The following infotypes appear in the Create Position Action.IT1000 Object – requiredIT1001 Subtype A002 Relationship-requiredIT1001 Subtype A003 Relationship-requiredIT1001 Subtype B007 Relationship-requiredIT1002-Description-OptionalIT1013-Employee Group/Subgroup-requiredIT1008-Account Assignment-requiredIT9010-FTE Management-requiredIT1018-Cost Distribution-requiredIT1001-Planned Compensation-requiredIT1003-Department/Staff-do not complete-SKIPIT9000-OM Position Indicators-Position Grievance requiredIT9001-Additional Position Attributes-Retirement Plan and Retirement Contract Status requiredIT9005-Time Indicators-optionalIT1010-Authorities/Resources and Subtypes-optionalIT1028-Address and Subtypes-optionalBelow is a data sheet with key data fields that must be completed on the position. Note that certain information (as indicated by the asterisk in the FIELD column) has been entered in the DATA column which you should use as provided below to ensure these unique positions can be identified appropriately for reporting and your overall dual administration management purposes. The data items that are marked as “Enter Agency Data” require you to enter your specific agency data.

CREATE MULTIPLE POSITION- DATA SHEETCREATE MULTIPLE POSITION- DATA SHEET

FIELD DATA

Action Create Position

ReasonEnter Appropriate Data Based on Type of

Temporary Position Being Established

Comment Optional

OBJECTOBJECT

Object Abbr* UZ01



Object Name Enter Agency Data

RELATIONSHIPSRELATIONSHIPS

A002 Enter Agency Data

A003 Enter Agency Data

B007* 30000747

PLANNED COMPPLANNED COMP

Pay Grade TypeEnter Appropriate Data Based on Type of


Pay Grade AreaEnter Appropriate Data Based on Type of


Pay Grade* NR00Pay Grade Level* 0

ACCT ASSIGNMENTACCT ASSIGNMENT

Company Code* SC01

Business Area Enter Agency Data

Personnel Area Enter Agency DataPersonnel Subarea

Enter Appropriate Data Based on Type of Temporary Position Being Established

Controlling Area* SC01

FM Area* SC01

EMPLOYEE GROUPEMPLOYEE GROUP

Employee GroupEnter Appropriate Data Based on Type of


Employee Subgroup

Enter Appropriate Data Based on Type of Temporary Position Being Established

IT1018IT1018Controlling Area* SC01

Cost Center Enter Agency Data

Percent* 100

Fund Enter Agency Data

Functional Area Enter Agency Data

Grant Enter Agency Data9001 ADDITIONAL ATTRIBUTES9001 ADDITIONAL

ATTRIBUTES

Retirement Plan Enter Agency Data

Retirement Contract Status Enter Agency DataGrievance Status* Non Covered

WORKING HOURSWORKING HOURSFTE

Management Enter Agency Data



Weeks Per Year Enter Agency Data

Days Per Week Enter Agency Data

Hours Per Week Enter Agency Data

Hours Per Day Enter Agency Data Step 2: Process Multiple Employment Action on Employee The Personnel Action of Agency Multiple/Multiple Employment is required to process the necessary infotypes for multiple employment payment. The action has been configured with certain dynamic actions in the background that impact payroll. Therefore, it is extremely important to save the infotypes for this specific action as illustrated in this BPP.When processing the personnel action, the following infotypes appear: IT0000-Actions-Reason of “Multiple Employ within Agencies” is required.IT0001-Organizational Assignment-Grievance Status field completion required if not previously stored on the employee’s record. IT0554-A completed infotype is required since it assigns the multiple employment cost based on the multiple employment position. The agency should select the appropriate assignment. Additionally, the infotype stores the rate of pay. The Secondary Position number should be entered in the Position field. The field for Dual Employment must be completed before the Cost Assignment field and the selection should be “Temp/Temp Dual Employment”. Then, the Cost Assignment should be “D Cost Distribution of Position”.

IMPORTANT NOTE: Users should always create Infotype 0554 with the Agency Dual/Multiple Employment action and never create an infotype 0554 using PA30 for multiple employment assignments.

IT0169-This infotype is required to store retirement information as it may relate to the dual employment situation. For example, an employee may be a contributing member of the SCRS retirement plan. However, the multiple employment position could be categorized as law enforcement and require that the multiple employment earnings become subject to the Police Officer’s retirement plan. Thus, if the multiple employment position has been established with a Police Officer’s retirement plan, Infotype 0169 will default with this information and should be saved. For plans other than Police Officer's or if the position was not completed with a retirement plan indicated, the user must select the retirement code as noted by the codes configured for Infotype 0169 with the asterisk.

Step 3: Enter Work Hours on Employee User is required to select the Multiple Employment Attendance Types listed below which should mirror the Multiple Employment position Employee Group that the user created using transaction code PQ13.1009- Multiple Temp. Hourly

1010- Multiple TL Classified (TL= Time Limited)

1011- Multiple TL Unclassified (TL= Time Limited)

1012- Multiple Temp. Grant

Select the corresponding multiple employment position. Enter the hours on the days applicable.Step 4: Process Payroll Upon completion of creating the position, processing the employee action, updating the employee’s record and entering work hours, the multiple payment should be processed as a part of the agency’s payroll.



Refer to the Business Process Procedures for standard Payroll Administration.



Procedure

1. Start the transaction using the menu path or transaction code.

SAP Easy Access

2. As required, complete/review the following fields:

KEYCODE

3. Click Enter button .

Actions for Position

4. Click Infotype status text box .

5. Click Search Help button .

Planning Status (1) 5 Entries found

6. Double-click label .



Validity

8. Click Action text box .




Action (1) 13 Entries found




12. Click Reason text box .


Reason for Action (1) 7 Entries found



15. Click Execute button .

Create Object


Object abbr. Object name




18. Click Save button .

Essential relationship Relationships


ID of related object



Create Relationships











Create Description




Create Employee Group/Subgroup

31.Click Employee group combo box .

32. Click 4 TEMPORARY GRANT list item .

33. Click EE subgroup text box .


Employee subgroup (1) 35 Entries found

35. Double-click label

.

Create Employee Group/Subgroup





Create Acct. Assignment Features


Company Code Business Area Personnel area Pers. subarea





Create Working Hrs/Internal Data

43. Click Part-Time check box .


Weeks per Year Days per Week Hours per Week





Create Cost Distribution


COAr Cost ctr Pct.

48. Click Scroll button .


Fund / 100 Functional Area / 100

50. Click Scroll button .


Grant / 10010000



Create Planned Compensation

54. Click Pay grade type text box .


Pay Grade Type (1) 7 Entries found





57. Click Pay grade area text box .


Pay Grade Area (1) 15 Entries found



60. Click Pay grade text box .


Pay grade (1) 1 Entry found

62. Double-click label

.






Create Department/Staff

65. Click Exit button .

Create OM Position Indicators

66.Click Position Grievance Status combo box .

67. Click 02 Non-Covered list item .



Create 9001 Additional Attribute

70. Click Retirement Plan text box .


INFOTYPE 9001 ADDITIONAL ATTRIBUTES RETIRMENT PLAN (1) 4 Entries found



73. Click Retirement Contract Status text box .




INFOTYPE 9001 ATTITIONAL ATTRIBUTES RETIRMENT STATUS (1) 7 Entries found





Create Time Indicators


Create Authorities/Resources









Create Address








91. Click Back button .

SAP Easy Access


KEYCODE


Personnel Actions




Personnel no. From

95. Click Page Down button .

96. Click button next to Agency Dual/Multiple Emp (SC).

97. Click Execute button .

Copy Actions

98. Click Reason for Action text box .


Reason for Action (1) 4 Entries found


Copy Actions






Copy Organizational Assignment




Subtypes for infotype "Hourly Rate per Assignment" (1) 21 Entries found


Create Hourly Rate per Assignment


to Position Valuation basis

109.Click Dual Employment combo box .

110. Click 2 Temp / Temp Dual Employment list item .

111.Click Cost assignment combo box .

112. Click D Cost distribution of position list item .





Create Savings Plans

115. Click Benefit plan text box .


Benefit plan (1) 27 Entries found


Create Savings Plans



Personnel Actions

120. Click Back button to return to SAP Easy Access Screen .

SAP Easy Access


KEYCODE




Time Sheet: Initial Screen

123. Click Data Entry Profile text box .


Data Entry Profile (1) 8 Entries found




Personnel Number



Key date

129. Click Enter Times button .

Time Sheet: Data Entry View

130. Click A/AType text box .




Att./Absence type (1) 53 Entries found



133. Click Position text box .


Position (1) 4 Entries found




WE 06/02 TH 06/03 FR 06/04






139. Click Back button to return to SAP Easy Access Screen.

Disclaimer

The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurance, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.



Result

You successfully completed the Multiple Employment within Same Agency transaction.

Review and verify the transaction for the following expected results:

1) The User was able to follow the menu paths using the transaction codes given.

2) The User was able to process the Multiple Employment within Same Agency Action.


multiple employment

Documents

sap easy access

data entry

business process

create planned

click back

click execute

click exit

click scroll