Multicultural Academy Board of Directors Regular Meeting Minutes Date: September 21, 2017

Time: 6:00 pm I. Meeting Called to Order

The meeting was called to order at 6:00 pm at 5550 Platt Road, Ann Arbor.

II. Roll Call

Present: Dr. Samaha — President Jeffery Jones — Treasurer Richard DeBacker-Secretary Dr. Robert McTyre - Director

Excused Absence: Shafic Khalil — Vice President

Also Present: Elizabeth Parks — Principal David Harvey — Intervention Specialist Terry Farha — UMC Angie Luck — UMC Naji Jaber — UMC Yaser Farha - UMC Michael Braden- GSRP Mark Nezich - BMCC

III. Approval of Agenda A motion was made by Jeffrey Jones and second by Robert McTyre that the agenda for the September regular board meeting be approved. The motion passed unanimously.

IV. Approval of Minutes A motion was made by Robert McTyre that the minutes be approved for the August regular board meeting and second by Jeffrey Jones. The motion passed unanimously.

V. Correspondence A. Michigan Finance Authority State Aid Note Program Series

a. State Aid Note has been paid in full for the 2016-2017 school year. B. 2015-2016 Audited Financial Statements and Single Audit

a. Treasury is requesting an explanation of the 2016-2017 audit findings. C. List of Uses of Student Directory Information Policy/Opt Out Form for 2017-2018 School Year

a. Dr. Samaha will contact the school's attorney to get clarification on this policy.

VI. Reporting A. Principal's Report

• There are currently 179 students registered for fall classes. • Hana Shalabi is the new school secretary. Ms. Rodgers is our new third grade teachers. We are currently

looking for a kindergarten, fourth and eighth grade teachers. • A few of our staff members have changed positions. At the time of this writing I am not aware of what all

the changes have been. A report will be discussed at the meeting. • The Back-to-School Bash was held on August 30st from 5:00 — 7:00 p.m. Pittsfield Township Parks and

Recreation, Pittsfield Township Fire Department, and the Ann Arbor Library were present to support our school. We had many guests and the event was successful. Teachers met students, but routes were distributed, and goodies were available.

• Goodies and Grandparents was wonderful. The board room was full of students and their grandparents. All enjoyed some goodies, activities, as well as learning how to help support their grandchildren's education. We had 8 grandparents present and 20 students represented.

• Abundant Life Ministries donated several backpacks and school supplies to Multicultural Academy in time for our back to school bash. Old National Bank also donated backpacks and school supplies to our students.

• Professional Development — Massenberg & Associates, LLC present to the staff on September 6, and Melissa Schwerin present Daily 5 strategies on September 13. School Improvement will be meeting on Ocotber 4th.

• NWEA assessments have begun. We will be assessing both Mathematics and Reading for all grades. Once all students have been assessed the principal and Title One teachers will meet with all homeroom teachers to discuss the data we find, and how to best service our students.

• The GSRP program will start servicing our youngest learners on September 18th. • With the new staff there have been a few safety concerns, but these were discussed and all is well moving

forward. • The Middle School students meet in the Cafeteria each morning for breakfast, pledge, creed, and mission

statement. They are also given words of encouragement from Mr. Harvey.

Student Affairs

• We held our first fire drill on September 7th. The building principal and an interpreter visited each classroom before the drill to ensure all students were aware of the drill, and what appropriate behaviors were expected. The drill went well. All teachers had a copy of the attendance and all students were account for.

• We are still working out the kinks in the transportation department. • There have been numerous events that keep us from finding an accurate time the busses will arrive (fog,

accidents, a semi blocking Platt Road, etc). We will continue to monitor and tweek the schedules to ensure that instruction will begin at 8:15. The end of the day procedures are working well.

• There is a concern with one of our middle school students. His health and behavior issues are interfering with instruction in one of our classrooms. Administration is working closely with Massenberg & Associates to develop a Behavior Intervention Plan.

B. UMC Report Epicenter All documents have been submitted as required.

September 2017 Due Date Submission Date Board Agenda — September (5 Business Days Before Meeting) 9/14 9/12 Employee Handbook 9/1 8/21 2017-2018 NWEA or Scantron School Testing Schedule - Fall 9/8 8/4 Emergency Drill Day Schedule 9/15 8/17 MEGS Right to Prayer Certification 9/22 8/21 MEGS Constitution Day Certification 9/22 8/21 SE 4096 Special Education Actual Cost Report 9/29 9/18 SE 4094 Transportation Cost Report 9/29 9/18 Playground Safety Training for Staff — Rules, Agenda, Attendance 9/29 8/31 Teacher and Administrator Evaluation and Employee Certification Warranty 9/29 Technology Protection Measures and Internet Safety Policy 9/29 9/7 Anti-Bullying/Cyber-Bullying Policy 9/29 9/7 Testing Login Information 9/29 9/7 Expense Reimbursement Policy 9/29 9/7 Transparency Requirements on website/Mitten Certificate of Completion 9/29 Proposed Board Minutes & Attachments- Sept. (8 Business Days After Approved) 10/3 Approved Board Minutes & Attachments — August (5 Business Days After Approved) 9/28

October 2017 Due Date Submission Date Board Agenda — October (5 Business Days Before Meeting) 10/12 Blood Borne Pathogens Training — Agenda and Proof of Attendance or Learn Port Doc 10/6

Pest Control Compliance 10/6 DS-4898 Preliminary Pupil Membership Count (during first three years of existence and when adding a grade

10/6 NA

Annual Nonprofit Update 10/6 MEGS Protective Eyewear Certification 10/6 SE 4094 Transportation Expenditure Report (if required) 10/13 CIMS Determination Report 2017-2018 10/13 First Quarter Financial Statement 10/31

$12,305.00 $58,043.04 Pending Amounts Account Payable Pending Amounts Account Receivable

Proposed Board Minutes & Attachments- October (8 Business Days After Approved) 10/31

Approved Board Minutes & Attachments — Sept. (5 Business Days After Approved) 10/26

Purchase Orders Meetings took place with Crosky & Lanni to review all purchase orders and payroll along with updates for GSRP reporting.

HR/MA Personnel Changes Searching for kindergarten, fourth, and eighth grade teachers.

Grants Expenditure Grant Name Expenditures Revenue Current/Pending

GSRP $13,535.60 $13,535.60 Pending MA Breakfast / Lunch $191.76/$564.30 $191.76/$564.30 Deposited MDE Breakfast / Lunch NA NA NA Title IA $ $ NA Title IIA $ $ NA CAFCP $ $ NA ACT 18 NA NA NA Title III NA NA NA IDEA $11,513.00 $11,513.00 Deposited

MISC. NA NA NA

General Fund Purchase Order Ex•enditures

General Fund Purchases $75,521.31

Dated Bank Statements on Cash Flow / Payroll Escrow Cash Flow

Payroll Escrow $99,306.36

$40,112.93

Payable / Receivable Accounts

1. Staff Goal: Assist in retaining staff this year and the following years. After Staff has returned to school on the 20 of August, they were trained on the followings:

1- School policies and procedures on August 21 from 8:00 am-3:30 pm. 2- Diversity and Culture awareness on August 22 from 8:00 am -3:30 pm. 3- SIOP (Shelter Instruction Observational Protocol) from 8:00 am- 3:30 pm. 4- Danielson Evaluation Domains from 8:00 am — 2:00 pm. 5- Special Ed and support services on September 6 from 3:45 pm-5:00 pm. 6- Daily 5 and working in centers on September 13 from 3:50 pm-5:00 pm. 7- Meeting with some companies (Art company, Special Ed company, Sub company) to help us in

filling the open teaching positions. 8- Help in the interviewing and hiring process (some paraprofessionals and teachers to fill the

openings.) 2. Students

Goal 2: Assist in increasing the students' enrollment number and the improvement of their performance in all subjects. Before and after the returning of our students on September 5, we have done the followings:

1- Make sure that we have a safe and clean environment. 2- Visit some families at home and encourage them to enroll their children in the academy. 3- Send flyers about the school and its programs. 4- Post some posters on mosques and some markets. 5- Conduct classroom walkthroughs, talk to students and staff and provide them with some treats to

make them love the school. 3. Parents

Goal 3: Assist in increasing parent's involvement in the school. So far, we have done the followings:

1- Making home phone calls to parents and grandparents and conducting home visitations to encourage them to enroll their children in our school.

2- Welcoming parents at the drop off and dismissal times and assisting in creating a welcoming school.

3- Title 1 staff conducted a special event with grandparents and their children on September 11. 4- Encouraging some parents to volunteer in the classrooms.

4. Arabic Department Goal 4: Head and assist in improving the Arabic language curriculum and assessment.

1- Conduct meeting with the teaching staff to improve the Arabic language program. 2- Search to find grants to develop the instructions of Arabic Language and Culture. 3- Conduct meetings with administrators to find ways to offer more of Arabic classes.

5. Support Goal 5: Support the principal, the staff and other administrators.

1- Meet with administrators and share ideas and ways to improve the school such as: offering more classes of GYM, Arabic and Art. And arrange events and activities for students and parents.

2- Assist in dealing with students' behavior as much as I can. 3- Meet with parents and visitors whenever the principal is busy. 4- Take parents' messages and phone calls whenever the principal is busy. 5- Assist the principal in the interviewing and hiring process. 6- Meet with staff and try to solve their concerns whenever the principal is busy. 7- Meet with the management staff and assist them as much as I can.

C. Financial Report • A copy of The Monthly Financial Report was provided to the board for review. The board accepted the

financial report as is. D. GSRP

Program/Parents Relations • 9/11 Met with Enrollment Specialist Aaron Pressel from WISD. Discussed enrollment forms, how

to access, and possible locations to target for attracting families. 9/12 Met with Early Childhood Specialist Carolyn Ayers from WISD. Highlighted goals and staff development opportunities for school year.

• We continue accepting applications for fall 2017. 11 children enrolled to begin school year. Recruitment materials in process of being strategically placed at nearby surrounding areas.

• Staff completed home visits for 11 enrolled children, classroom setup complete, first day of school for GSRP Pre-K was successful, September 18, 2017.

• Associate teacher position remains open pending enrollment. Events

• 9/15 Mike attended GSRP budget meeting at WISD • Family Classroom Visit day Friday, September 15 th 9-11:00 am. 9 of 11 Parents attended. • 10/2 8:30 Multicultural Academy GSRP Parent Advisory Meeting

Building Safety and Security Financial

• The August Reimbursements were submitted. Kim Whiren assisted. • The 2017-2018 Budget is due September 29, 2017.

F. Recruitment Committee Report • No report given.

VII. CAO Report A. None

VIII. Public Comments A. None

IX. Board Comments A. None

X. Scheduled/ New Business A. Teacher Administrator Evaluation and Employee Certification Warranty

a. A motion was made by Robert McTyre and second by Richard DeBacker that the Teacher/Administrator Evaluation and Employee Certification Warranty be approved. The motion passed unanimously.

B. Budget Amendment a. The board president would like the budget looked at in preparation for an amendment.

C. School Designated Financial Institution a. Working on completion of switching banks. Completion should be finished by October.

XI. Extended Comments A. Public B. Board members

XII. Confirmation of Next Meeting October 19, 2017 at 6:00 pm

XIII. Adjournment Jeffery Jones made a motion to adjourn Robert McTyre second. Meeting adjourned at 7:12 p.m. Minutes respectfully submitted,

/1/ii/°?(D/7 Reco ng Sec ary

Approved by the Board of Directors at its October 19, 2017 meeting.

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Board Secretary Date