Multi-Purpose Agricultural Facility

Council Presentation

September 29, 2020

Enclosure 1

Multi-purpose agricultural facility Final design, budget and construction update

During the presentation we will review:

• Facility vision and project purpose

• Strategic alignment

• Activities and use

• Final design and recommendation

• Construction schedule

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BackgroundProject history

Throughout this process, Strathcona County has confirmed direction with Council and the community to ensure the facility supports community needs.

• December 2012 – Council approves feasibility study

• March – October 2013 – Resident and user group survey in conjunction with study

• January 2015 – Council directs administration to proceed with study next steps

• Summer 2016 – Local community group engagement to inform programming and early design concepts

• October 2016 – Council approves:

– a regional facility concept

– the purchase and servicing of additional land and outdoor amenities to support a “plus” model for future expansion

• September 2017 – Council selects facility location

• December 2017 – Council approves $16.1M for 2018 budget to complete design layout and servicing of purchased site, including outdoor amenities

• March 2018 – Announcement of location

• September 2019 – Council direction to:

– proceed with detailed design

– proceed with design for additional elements: serviced campground; covered outdoor arena

– Explore costs associated with kitchen facility

• December 2019 – Council approves $36M for 2020 budget to construct multi-purpose agricultural facility

• June 2020 – Council directs administration to complete economic impact report3

Agricultural Service Board

Roles and Responsibilities

• Mandate Letter as of January 1, 2020:

– Provide direction on design and programming of the Multi-Purpose Agricultural Facility

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Advisory Committee

• Committee Purpose: provides insight and advice to the Project Working Team on the development of the MPAF

– specific to layout and design

• Was formed as a public engagement opportunity

– Listen and learn

• 13 members representing various stakeholder groups including:

– agriculture

– education and youth groups

– business

– community groups

– urban/rural perspectives

• Sept 24/2019: Committee was provided with a final look at schematic design and layout. It was understood that the layout and design was acceptable.

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Facility vision

A destination where residents from across the County can enjoy agricultural, community and social events.

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Multi-purpose agricultural facility Project purpose

The facility and site will:

• Enable residents to be more healthy, active, vibrant, and creative through participation in community events of all kind

• Help the County become a champion for advancing diverse agricultural business

• Display our agricultural heritage

• Create a heightened sense of community throughout the County

• Be open to the general public

• Be multi-purpose in nature, meeting the needs of agricultural groups, hosting special events, and enabling other non-traditional agricultural activities to occur

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Strategic plan

By meeting the guiding principles of this project, it will further the County’s vision to become Canada’s most liveable community.

Goal 1: Build strong communities to support the diverse needs of residents.

Goal 3: Cultivate economic diversification, within the petrochemical industry and beyond, through a business-friendly environment.

Goal 6: Provide facilities and services that are available and accessible to residents.

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Goal 1Goal 1

•Create opportunities for residents to lead healthy, active, vibrant lives

•Create unique spaces for agri-recreation

•Bring residents together to pursue their passion

Goal 3Goal 3

•Bookable event space for local business, agricultural or other

•Host events from conferences to livestock sales

Goal 6Goal 6

•Numerous available, accessible, and affordable spaces

•Provide quality amenities to encourage the interaction of community, recreation, and business uses

Multi-purpose agricultural facility Economic impact assessment

The facility will inspire a viable agriculture industry and economic development

• $33 million to local economy and 290 jobs over first five years of operation

• Revenues generated through medium and large regional events attracting visitors throughout Alberta

• Projected usage of 90 per cent (indoors) and 51 per cent (outdoors) by fifth year

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Strategic alignment

Recreation Strategy [2019]

• provide opportunities for residents who

currently cannot pursue their passion locally

• will create space for all residents to discover and explore new opportunities

– through open space activities

– attractive, affordable amenities

• meets the needs for identified required amenities:

– trails

– campground

– day-use space

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Strategic alignment

Tourism Strategy [2020]

• The multi-purpose agricultural facility will assist in enhancing the tourism experience in Strathcona County, generating community economic benefit and acting as a Market Ready Tourism Product

o nature-based offerings

o authentic agritourism activities

o immersive cultural experiences

o engaging events

o sport tourism

• It will assist in furthering focus areas:

o destination development

o product development

o marketing and promotional development

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Strategic alignment

Agriculture Master Plan [2015]

• “The multi-purpose agricultural facility could serve as a central facility capable of service to a wide range of interests”

Social Framework [2017]

• This facility will support the vision of the social framework

o Together we create a supported, safe and connected community

o Supports the outcomes of:

affordability

access to programs and services

Other

• Regional Agricultural Master Plan [in development, EMRB]

• Municipal Development Plan [2016]

• Beaver Hills Tourism Opportunity Assessment [2013]

• Trails Strategy [2012]

• Recreation Master Plan- Josephburg [2012]

• Recreation Master Plan – Ardrossan [2009]

• Open Space and Recreation Facility Strategy [2008]

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ACTIVITIES AND USE

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9/23/2020 14

Animal housing

Main indoor arena

Open space

Covered outdoor arena

Camping area

Multi-purpose field

Video

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Bremner Heritage Site

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Final design

Final designCovered outdoor arena: specs

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• Community arena

• Supports the most local community uses

• Extends event season

• Not something we have in our community currently

• Barrel racing, 4H workshops, rodeo activities

o Pre-engineered

o Spectator seating (200)

o 38,500 sq ft

o Ring size is same as indoor arena

Final designCovered outdoor arena: design concerns raised

Concern raised:

• Current location too far from indoor arena

• Large events will want everything closer together for better event management and clear sight of animals

Principle:

• Facility designed with multiple components and vision of multi-purpose

• Location allows for multiple events to be hosted on the site at one time

• Moving location to beside indoor arena decreases opportunities for multiple events hosted at same time

• An additional outdoor covered arena is intended in future phasing.

Options:

a) Add additional outdoor covered arena for $4.5M + design and admin fees.

b) Alter the principles to reduce ability for multiple events at one time; and move the outdoor covered arena to the parking area west of the indoor arena. Potential for delay due to redesign.

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Outdoor covered arena

Indoor arena

Final designIndoor arena

20From parking lot to lobby

Final designMain indoor arena

21Walking to lobby

Final designIndoor arena – lobby

Indoor arena

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• Open, welcoming bright space

• Lighting designed to not distract animals

Concession

Customer service

Final designIndoor arena – view to main entrance

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Final designIndoor arena – dog show

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Final designIndoor arena – cattle show

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Final designIndoor arena - banquet

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Final designMain indoor arena - considerations

Concrete, weight-rated floor for multi-purpose use:

• trade shows

• RV shows

• farm equipment shows

• conferences

• indoor sports (can hold 7 basketball courts)

Concrete is most easy to sanitize

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Final designIndoor arena - considerations

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• Ceiling height (55’) = roof in Festival Place or the tower at fire halls

• Community and operational needs for high indoor clearance = large structural supports (steel and

concrete)

• Increasing volumes and costs for steel for roof systems

Final designMain indoor arena - considerations

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• Will be the County’s largest conference space

• Allows for increased scope of events (including some at provincial level)

263’ x 132’ = 34,716 sq ft

• 6 Ardrossan banquet halls

• 7 Moyer banquet halls

With bleachers removed = 75,000 sq ft• Shell and Sherwood

Park Arena, back to back

• Both indoor Millennium Place fields

x7

Final designIndoor arena and animal housing

• Indoor arena 132’x263’

• Warm-up arena 132’ x 100’

• 80,000 sqft

• Pre-engineered structure

• Sized to support provincial event

• Spectator seating (1,200)

• Concrete floor

• Lobby

• Concession

• Site offices

• Washrooms

• Meeting rooms

• Catering room

• Judges lounge

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Bookable for small community events

Animal housingIndoor arena

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Final designAnimal loading and unloading area

Back of indoor arena

Animal housing

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Flexible, convenient, and multipurpose

• Show offices and competitor prep area

• Heated

• Removable stalls: allows small trade fair

• Concrete building and floor

o most functional

o easy to sanitize

• Handwash stations at every door –

sanitation / bio-security

• Permanent wash racks

• Easy access to:

o washrooms (as close as possible to

outdoor arena)

o electrical (supports all types of shows)

o water

Final designAnimal housing

Final designAnimal housing – trade show

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Final designAnimal housing – design concerns raised

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Additional animal housing

Concern raised: Not enough stalls when facility opens

Principle:

• Facility designed to meet regional needs with potential of attracting large shows

• Designed so additional barn could be added

• Current needs could be met with tent structure for temporary stalling

Option: build additional animal housing for $8.5M + design and admin fees.

Access / egress from animal housing

Concern raised: Loading and unloading animals from only

one side of the building is unsafe and inefficient

Principle:

• Facility designed with safety and biosecurity in mind

• Intended to separate animals from public and animal handlers

• Doors on all sides for use in an emergency. These doors could

be used as access, dependent on the event booking.

Final designOutdoor area - close to facilities

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Bleachers

Animal loading and handling zone

Campus style activity and programming space

Doors can be opened for indoor to outdoor activity

Outdoor uncovered arena

Final designServicing a rural site

• Multi-purpose

• Future growth to a provincial scale facility

• Environmentally responsible, sustainable and minimal operational impact while meeting the needs of users

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Focus on servicing to meet community needs and vision:

• Water service

• Sanitary

• Fire protection

• Stormwater management

• Traffic impact assessment requires roadway upgrades

• On-site roads and parking

• Technology infrastructure

Additional cost summary

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Budget category Additional Cost

Design and engineering $800,000

Construction

Site & utilities $13,750,000

TIA Impacts $800,000

IT networks / A/V /WiFi $1,000,000

Security Systems $250,000

Buildings <$ 4,500,000 >

Budget short fall $12,100,000

Revised construction estimate

Budget category Budget estimate

Design and engineering $ 4,298,000

Construction

• Site $ 23,966,000

• Buildings $ 24,860,000

Project administration and F/E $ 6,331,000

Contingency $ 4,755,000

Project estimate $ 64,210,000

Approved construction funding $ 16,110,000 (2018)

$ 36,000,000 (2020)

$ 52,110,000

Shortfall $ 12,100,000

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Current project budget

Construction budget prepared using “Class C” estimate (Sept 2019)

Approved funding

• 2017 $7 M

• 2018 $16.1M

• 2020 $36M

• Total $59.1M

Current budget estimate (Sept. 3, 2020)

• “Class B” estimate

• $12.1M increase for servicing

• Revised total: $71.2M

Class D• Conceptual design

Class C• Schematic design

Class B

• Design development (range -10% to +20%

Class A

• Pre-tender (within 5 to 10% of actual contract award price)

Estimates at different project stages

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Recommendation

• That Council approves an amendment to the capital budget of $12.1 million to allow the multi-purpose agricultural facility be built on scope and schedule, to move forward with vision.

• Alternately, that Council directs Administration to return with options to keep the budget within approved budget, which may include adjustment of vision, phasing or removal of components.

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Project schedule forecast

Phase Timeline Status

1. Functional program - fall/winter2 2018/19 - completed

2. Conceptual design - winter/spring 2019 - completed

3. Schematic design - summer/fall 2019 - completed

4. Design development - winter/spring 2020 - finalizing, June/July

5. Project Council direction/approval - September 29, 2020 - in progress

6. Detail design completion - fall 2020 - in progress

7. Development permit approval - spring 2021 - in progress

8. Procurement - January 2021 - prequal completed

9. Contract Award - March 2021

10. Construction - spring 2021

11. Completion - end of 2022

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Questions?

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