msw f/t beginning placement orientation jan. 2011 (sent by e-mail on dec. 21 st 2010)
DESCRIPTION
MSW F/T Beginning Placement Orientation Jan. 2011 (Sent by e-mail on Dec. 21 st 2010). MSW PHASE II ORIENTATION. Practicum Purpose Documents/Requirements Roles and Responsibilities Placement Concerns Placement Policies Accommodations Technical Support. PURPOSE OF PRACTICUM. - PowerPoint PPT PresentationTRANSCRIPT
MSW F/T MSW F/T Beginning Placement Beginning Placement
Orientation Orientation Jan. 2011Jan. 2011
(Sent by e-mail on Dec. 21(Sent by e-mail on Dec. 21stst 2010) 2010)
• Practicum Purpose• Documents/Requirements• Roles and Responsibilities• Placement Concerns• Placement Policies• Accommodations• Technical Support
MSW PHASE II ORIENTATIONMSW PHASE II ORIENTATION
• The purpose of your placement is to further advance your critical and professional judgement skills and systematic approaches to inquiry around social issues. You will also be exploring the ethical responsibilities of social workers.
• The placement helps you further make those connections between the theory you’ve learned in class and your own personal practice.
PURPOSE OF PRACTICUMPURPOSE OF PRACTICUM
We encourage you to practice reflectively and reflexively:
Reflective Practice - capacity to understand how social relations and individuals co-produce each other and that we must engage with people across differences.
Reflexive practice - understanding that social work practice is relational, involving the whole self, including values, and feelings
REGISTRATIONREGISTRATION
• Register: Advanced Practicum Course 5350.6 (W Term)
• MUST register in the Fall although placement starts in the Winter term
• MUST complete 5150 (Critical Perspectives) 5250 (Graduate Research Seminar) in the Fall term
• 5450 (Practice Research Seminar) is to be taken concurrently with the practicum as your PRS Director guides you through the placement
• MUST complete 450 hours of placement “on site”, you cannot do less than this or more than 450 hours as you will not be covered by our insurance if you do more than 450 hours
• Can start from Jan. 5th 2011 onwards, not before this date
• Hours:• FULL 7 hour days at the agency• Lunch hour not counted• Sick time and statutory holidays not counted
• If you need time off, speak to your field instructor well in advance beforehand, you will have to work those hours back.
• If you are away from placement for one week or more, please let your PRS director know about this.
PLACEMENT INFOPLACEMENT INFO
• Completed in first 3 weeks• Defines the structure and goals of placement• Joint effort between student and field
instructor• Living document – goals can change over
the course of the placement.• Use to assess learning (the learning contract
is the basis of your mid-point and final)• Shows you are responsible for your learning• Submitted to PRS Director (all evaluations
submitted on-line, this is outlined later on in the presentation).
THE LEARNING CONTRACTTHE LEARNING CONTRACT
• Completed midway through placement (225 hours)
• Evaluated on your abilities and competence in social work at a graduate level (conceptual, interpersonal and technical skills, self awareness skills).
• Joint Effort between student and field instructor• Submitted to PRS Director• CHECK POINT – look at what you’ve done so
far and what you want to focus on for the remainder of the placement.
• Revise Learning contract (if needed), this learning contract will be the basis for the final evaluation.
MID TERM EVALUATIONMID TERM EVALUATION
• Joint Process between the student and field instructor
• Submit to PRS Director • Credit process:
– Submit the final evaluation, log of hours and student evaluation of placement
– PRS Director then informs the Field Office you have passed and the credit can be granted.
• No Surprises - supervision throughout placement is key
FINAL EVALUATIONFINAL EVALUATION
LOG OF HOURSLOG OF HOURS
STUDENT EVALUATION OF STUDENT EVALUATION OF PLACEMENTPLACEMENT
• Student fills this out after the final evaluation
• Submit to PRS Director / Field Office
ROLES AND RESPONSIBILITIESROLES AND RESPONSIBILITIES
The Triad• Student• Field Instructor• PRS Director
• You are a student, not a volunteer or employee
– Take responsibility for your learning, take initiative to get reading materials. You are responsible for following the agencies policies and the professional code of ethics. You are responsible for keeping information confidential.
• Your Learning Contract and regular supervision helps define this role
STUDENT ROLES/RESPONSIBILITIESSTUDENT ROLES/RESPONSIBILITIES
You are responsible for becoming familiar with the agency’s
• Mission Statement
and• Polices and Procedures
PHILOSOPHY OF PLACEMENTPHILOSOPHY OF PLACEMENT
SOCIAL WORK CODE OF ETHICSSOCIAL WORK CODE OF ETHICS
• Non-social work supervisor:– The Field Instructor is still required to
follow the social work code of ethics even if the field instructor doesn’t come from social work (we send them the code of ethics so they are aware).
– Check in with your PRS Director to connect theory with practice and if there are other social workers at your agency, access them for support with this as well
• Confidentiality and privacy: Important to practice – try to keep information anonymous when talking and writing about clients and respect the client’s right to privacy when this is possible
PLACEMENT REQUIREMENTSPLACEMENT REQUIREMENTS
• Check in with your field instructor about things you need to get before your placement begins such as:– Health Documentation:
• 10 year booster shot (MMR and DTP)
• Varicella (Chicken Pox) immunizations
• Hep B immunizations
• 2-step TB test
• Mask Fit Test
• Flu shot
– Vulnerable Sector Screening – done in the region you live in
• Please fill out the Student Sign Off Sheet (in the confirmation package) and submit it to the Field Office.
USE OF CAR ON PLACEMENTUSE OF CAR ON PLACEMENT
Students do not receive any compensation from York when using their own vehicles for
mileage or otherwise. We advise you not to transport clients in your own cars unless
directly required to by the placement site. If you are required to do so please ensure you obtain the necessary car insurance to cover
such activities.
Ministry of Education Work Education Training Agreement Form
Please fill this out and give to the Field Office ASAP as you don’t have coverage until you
submit it to us.
PLACEMENT REQUIREMENTSPLACEMENT REQUIREMENTS
Sec. B. (1) - Fill in 2011 in both boxes.
(2) Put the time you will start and end your placement day (ex. 9 am to 5 pm).
(3) If you may come into placement on a Monday or Tuesday, you can put the information as in the example above, otherwise please put your placement days there.
Write your site address here
Sec. C. (2) - Fill in 2011 in each box
Sec. D. – Do not fill in, it does not apply to you
Sec. E. – You sign as the training participant, please get someone from the agency to sign under the work placement employer section, it is generally not your field instructor but someone in HR, the Executive Director… who signs these type of
forms.
If you have an accident at your placement, please
inform your PRS Director as soon as you can
FIELD INSTRUCTORFIELD INSTRUCTORROLES/RESPONSIBILITIESROLES/RESPONSIBILITIES
• Guide/Mentor– Encourages freedom and openness to critically look
at their work and teach and learn experientially.– Orients you to the agency– Helps with giving assignments, giving guidance on
these assignments, helps with developing the learning contract.
– Helps you to work with other staff at agency (esp. those with BSWs and MSWs)
• Recognize they have power in this relationship and uses it for your advantage
• Honors student status – they recognize you are not a volunteer or employee and honor your learning goals.
• Supervision time – gives scheduled weekly supervision time (1 hour per week usually).
• Helps ensure evaluations completed in timely manner
The Student’s and Field Instructor’s link to the School of Social Work:
• PRS class - integrate theory and practice– Any research you do at the placement
can’t be used for your PRP and you can’t work on your PRP when you are in placement
• Trouble shooter – if you have questions or concerns, ask the PRS Director
• Submits Evaluations to Field Office• No site visit – but if needed, please request
one from the PRS Director
PRS DIRECTOR ROLES/RESPONSIBILITIESPRS DIRECTOR ROLES/RESPONSIBILITIES
If you have concerns about your placement, please speak to your PRS Director.
You cannot leave your placement without going through this process, otherwise this
constitutes failure of placement.
PLACEMENT CONCERNSPLACEMENT CONCERNS
Review these policies in practicum manual:
• Strike policy• Placement breakdown policy• Placement failure policy
PLACEMENT POLICIESPLACEMENT POLICIES
Please contact the
Counselling and Development Centre
(416) 736-5297
Room N110
Bennett Centre for Student Services
ACCOMMODATIONSACCOMMODATIONS
Technical Support -Practicum Database
Open Internet BrowserOn Address Line Type: http://www.yorku.ca/laps/sowk
On-Line Database – Log In
Click on “Database Sign In”
On-Line Database – Log In
You will be directed to the SOWK Online Application Page.Select “Students”
On-Line Database – Log In
• Enter your student ID
•Enter your password
• Select MSW or BSW Student
•Click on “Submit”
This will bring you to the SOWK Online Application – Students Page.
On-Line Database – Log In
Once you login you will be directed to your student profile where you can see your contact information, academic information, program, emergency contact information and employment
information.
Online Database – My Profile
If the information is incorrect, please change it through the Registrar’s Website
On-Line Database – Changing Your Information
• YorkU Passport Instructions:
http://www.yorku.ca/computing/students/accounts/signupinstructions.html
• Once your YorkU Passport is set up, Open Internet Browser• On Address Line Type: http://www.yorku.ca • Click on “Current Students Faculty & Staff”• Click on “Current Students”• Click on “My Student Records”• Click on the information you need to change such as address and contact information, emergency contact information, etc.• Log in to Passport York and make the necessary changes
Type in your old password, your new password, and click on “change password”
If you click on the “Security” tab, you can change your practicum database password
Online Database – My Profile
If you click on the “My Courses” Tab, you can see the courses you are enrolled in
Click on the different page numbers to see the different courses you are in on different pages
Online Database – My Courses
Learning ContractLearning Contract
On-Line Database – Learning Contract Process
Learning Contract-- Student inputs information
Field Instructor andFaculty Advisor/PRS-- Review
Student Submits to
Field Instructor
Step one – Students initiate the process 1. Talk to your field instructor and agree to what your learning contract. 2. Student logs on database (http://www.yorku.ca/laps/sowk), go to Learning Contract
**Firefox performs better than Internet Explorer 3. Input information on Learning Contract (admin, goals, plans for goal) ** save data every 10 minutes, data can’t be saved after 15 minutes though it’s on the screen 4. ‘Submit’ (button at bottom) the Learning Contract to Field Instructor & Faculty Advisor/PRS
Director 5. Student needs to print a copy of Learning Contract, signed by Field Instructor and submit the
hard copy to Faculty Advisor/PRS DirectorStep two -- Field Instructor -- Field Instructor logs on database My Student ReviewStep three – Faculty Advisor/PRS Director-- Faulty Advisor/PRS Director logs on database My Student Review
MSW Students: Scroll over the “Learning Contract” Tab with your mouse and click on the program you are in for your learning contract. Please make
sure you have clicked on the right program and right learning contract.
BSW Students: Click on the “Learning Contract” tab
On-Line Database - Learning Contract
You will be directed to your Learning Contract Page
On-Line Database - Learning Contract
This information will be filled in already
Learning Contract - Administrative Agreement
Learning Contract - Administrative Agreement
Talk about this with your field instructor and input this information
Learning Contract – Educational Agreement
If you scroll over the “MAJOR LEARNING GOALS” and the “PLANS FOR ATTAINMENT” with your mouse, you will get a brief description of what is
being asked
On-Line Database - Learning Contract
You can print the contract by clicking on
“Print Form”
On-Line Database - Learning Contract
If you want to save your information and come back to it, click on “Save”. Your information will be saved but won’t be submitted until you click on submit
Once you are
completely done, click
on “Submit”
Print a copy of the learning contract and have your field instructor sign this. Submit this to your PRS Director as
well
On-Line Database - Learning Contract
Mid-Point Progress Mid-Point Progress ReviewReview
On-Line Database – Mid Point Progress Review Process
Step one -- Student initiates the process1. Student logs on database, goes to Mid-Point Evaluation2. Check to see if update is needed for Learning Goals, Plans for Goal **click on the check box ‘do you want to change data from Learning Contract?’ to do updates3. ‘Submit’ (submit button at bottom) to Field Instructor
Step two -- Field Instructor 1. Field Instructor logs on database My student 2. Go to Mid-Point Input Rating and Comments
** if Learning goals are blank, student hasn’t submitted their Mid-Point3. ‘Submit’ (submit button at bottom) to Faculty Advisor/PRS Director
Step three -- Faulty Advisor/PRS DirectorFaculty Adv/PRS Dir logs on database My student Final Evaluation Review
Mid-Point Evaluation-- Student updates Info if needed in Collaboration with Field Instructor
Student Submits to
Field Instructor
Mid-Point Evaluation-- Field Instructor puts in Rating & Comments in Collaboration with student
Mid-Point Evaluation
-- Faculty Advisor/PRS Director
Reviews
Field Instructor Submits to FacultyAdvisor/ PRS Dir
On-Line Database - Mid-Point Progress Review
MSW Students: Scroll over the “Mid-Point” Tab with your mouse and click on the program you are in for your learning contract. Please make sure you
have clicked on the right program and right learning contract.
BSW Students: Click on the “Mid-Point” tab
You will be directed to your Mid-Point Progress Review Page
Click on this box if you and your field instructor have agreed to change the learning goals and/or plans to achieve them.
This is the only way you can edit your goals.
You can change goals after you have submitted the learning contract, up until you have submitted the mid-point
On-Line Database - Mid-Point Progress Review
On-Line Database - Mid-Point Progress Review
Student’s can change the learning goals and plans but the field instructor types the rating and comments section
On-Line Database - Mid-Point Progress Review
On-Line Database - Mid-Point Progress Review
If you want to save your information and come back to it, click on “Save”. Your information will be saved but won’t be submitted until you click on submit
Once you are done, click on
“Submit”You can print the
evaluation by clicking on “Print
Form”
Input your future plans/goals
Final EvaluationFinal Evaluation
On-Line Database - Final Evaluation Process
Step one -- Student initiates the process1. Student Logs on database, go to Final Evaluation2. Check to see if update is needed for Learning Goals, Plans for Goal
**click on check box ‘do you want to change data from Learning Contract?’ to do updates3. ‘Submit’ (submit button at bottom) to Field Instructor
Step two -- Field Instructor 1. Field Instructor logs on database My student 2. Goes to Final Evaluation input Rating and Comments3. ‘Submit’ (submit button at bottom) to Faculty Advisor/PRS Director
Step three -- Faulty Advisor/PRS DirectorFaulty Advisor/PRS Director logs on database My student Final Evaluation Review
Final Evaluation
-- Student updates
Info if needed in Collaboration with
Field Instructor
Student Submits to
Field Instructor
Field Instructor Submits to FacultyAdvisor/ PRS Dir
Final Evaluation
-- Faculty Advisor/ PRS Director
Reviews
Final Evaluation-- Field Instructor puts in Rating & Comments in Collaboration withstudent
On-Line Database - Final Evaluation
MSW Students: Scroll over the “Final Evaluation” Tab with your mouse and click on the program you are in for your learning contract. Please make sure
you have clicked on the right program and right learning contract.
BSW Students: Click on the “Final Evaluation” tab
Click this box if you and your field instructor have agreed to change the learning goals and/or plans to achieve them
This is the only way you can edit your goals
You can change goals after you have submitted the mid-point, up until you have submitted the final evaluation
On-Line Database - Final Evaluation
Student’s can change the learning goals and plans but the field instructor types the rating and comments section
On-Line Database - Final Evaluation
On-Line Database - Final Evaluation
If you want to save your information and come back to it, click on “Save”. Your information will be saved but won’t be submitted until you click on submit
Once you are done, click on
“Submit”You can print the
evaluation by clicking on “Print
Form”
Input summary of placement
• Change any information that is incorrect in your student profile through the Registrar’s website.
• Please ensure you have clicked on the right learning contract, mid-point progress review and/or final evaluation
• The Field Instructor cannot input their information until the student Submits the documents on-line. Please click on “Submit,” even if you have no changes to make to your mid-point review and final evaluation and then your Field Instructor can input their information.
• Only click “Submit” when you are done. You cannot change any information once you have clicked “Submit”.
• The Field Instructor Submits the final documents on behalf of the students. It is the student’s responsibility to ensure the Field Instructor does this.
On-Line Database – Important Points To Remember
Q: Can’t open the Learning Contract form or nothing to select when I’m at the Learning Contract/Mid-Point
A: Try to log on the website through Firefox instead of Internet Explorer, sometimes Firefox works better in certain computer systems.
Refresh you computer, switch to another computer, or try at different sites (home or placement office) may help too
Q: Student can’t save or only partially saved for the Learning Goal or Plans for Goal?
A: Need to keep saving the content every 10 min., the system can’t save data after 15 min. There is limitation on the number of characters (approx 500 characters) in each field, try to make it short.
(Suggestion: after discussion with field instructor, do up a draft in word document & copy it onto the online evaluation form)
Frequently Asked Questions
Q: How do I make sure the Learning Contract is sent?
A: There is a ‘Submit’ button at the bottom, after you submitted the Learning Contract, the button will become in-active and you will receive an email generated by the system saying that you have submitted the Learning Contract.
Q: I hit the ‘Submit’ button by mistake, what can I do?
A: Call Esther Ng at 416-736-2100 x 20662, we will need to ask tech support team to reverse on this. Esther Ng is the contact for all online database tech-support related questions.
Q: How come there is no Learning Goals, Plans for Goals when I open the Final Evaluation?
A: Usually, it is because your Field Instructor hasn’t submitted your Mid-Point Evaluation yet.
Q: How do I print the Learning Contract?
A: There is a ‘Print form’ button at the bottom. Make sure the print setting is ‘Landscape’.
Frequently Asked Questions
Trouble-Shooting and Help?
Any questions on the database
Please contact
Esther Ng
Email: [email protected]
Phone: 416-736-2100, ext. 20662