What is Microsoft Office?

•Microsoft Office is an office suite of interrelated desktop applications, servers and services for the Microsoft Windows and Mac OS X operating systems.

•This was introduced by Microsoft in 1989.

Microsoft Office VersionsThe Microsoft Office for Windows 1.0The Microsoft Office for Windows 1.5The Microsoft Office for Windows 1.6The Microsoft Office for Windows 3.0Microsoft Office 4.0Microsoft Office 95Microsoft Office 97Microsoft Office 2000Microsoft Office XPMicrosoft Office 2003Microsoft Office 2007Microsoft Office 2010Microsoft Office 2013Microsoft Office 2016

MICROSOFT OFFICE PROGRAMS•MICROSOFT WORD- is a word processor and was previously considered to be the main program in Office.

•MICROSOFT EXCEL- is a spreadsheet program which originally competed with the dominant Lotus 1-2-3, but eventually outsold it. Available for Windows and Mac platforms.

•MICROSOFT POWERPOINT- is a popular presentation program for Windows and Mac. It is used to create slideshows, composed of text, graphics, movies and other objects, which can be displayed on-screen and navigated through by the presenter or printed out on transparencies or slides. This is convenient for school or work presentations.

05/02/2023

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MS EXCEL

MICROSOFT WORD 2016

Microsoft Word is excellent for creating different documents on your computer!This presentation will cover the basic steps for the following:

Text Formatting TABLES

GRAPHICS

You can use different formatting tools when creating the following:

• School Papers

• Class Newspapers

• Resumes (for when you get MUCH older)

You can use tables in your documents for the following:

School presentations/projects

(math, for example)

Making calendars

You can also create tables in MS Word

You could also insert pictures, photos and clip art into your documents…

You can also Print the Documents

You can also protect document using password…………

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MICROSOFT EXCEL 2016

Excel is a computer program used to create electronic spreadsheets.

Within excel user can organize data ,create chart and perform calculations.

Excel is a convenient program because it allow user to create large spreadsheets, reference information, and it allows for better storage of information.

Excels operates like other Microsoft(MS) office programs and has many of the same functions and shortcuts of other MS programs.

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INTRODUCTION TO MS-EXCEL

Microsoft excel consists of workbooks. Within each workbook, there is an infinite number of worksheets.

Each worksheet contains Columns and Rows.

Where a column and a row intersect is called a cell. For e.g. cell D5 is located where column D and row 5 meet.

The tabs at the bottom of the screen represent different worksheets within a workbook. You can use the scrolling buttons on the left to bring other worksheets into view.

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Overview of Excel

TO COPY AND PASTE CONTENTS:14

Working with Cells

• TO FORMAT TEXT IN BOLD, ITALICS OR UNDERLINE

• TO CHANGE THE FONT STYLE

• TO CHANGE THE FONT SIZE

• TO ADD A BORDER:

• TO CHANGE THE TEXT COLOUR:

• TO ADD A FILL COLOUR:

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Formatting Text

• TO APPLY CONDITIONAL FORMATTING:

• TO REMOVE CONDITIONAL FORMATTING:

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Conditional Formatting

• TO SORT IN ALPHABETICAL ORDER:

• TO SORT FROM SMALLEST TO LARGEST:

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Sorting

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DATEDIF FUNCTION SYNTAX OF DATEDIF=DATEDIF(START_DATE,END_DATE,”INTERVAL”)

START DATE- Date from which u want to calculate difference.

END DATE- Date up to which u want to calculate difference.

INTERVAL- Form in which u want to calculate difference.

“ D ” - D AY S“ M ” - M O N T H S“ Y ” - Y E A R S“ Y M ” - M O N T H S O V E R Y E A R“ M D ” - D AY S O V E R M O N T H

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Functions

SUMIF FUNCTION SYNTAX OF SUMIF=SUMIF(RANGE,CRITERIA,SUM_RANGE)

RANGE-Range of cells on which conditions are applied.

CRITERIA-Condition that defines which cell or cells will be added.

SUM RANGE-Actual cells to sum.

NOTE:-If sum range is not used then range is used for sum.WITHOUT

SUM_RANGEWITH

SUM_RANGE

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Functions

IF FUNCTION SYNTAX OF IF=IF(LOGICAL TEXT, VALUE IF TRUE, VALUE IF FALSE)LOGICAL TEXT-Any value or expression that can be evaluated to TRUE or FALSE.

VALUE IF TRUE-Value that is returned if logical text is TRUE.

VALUE IF FALSE-Value that is returned if logical text is FALSE.

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Functions

SYNTAX OF FUNCTIONS1. COUNT =COUNT(VALUE1,VALUE2,…)

2. COUNTA =COUNTA(VALUE1,VALUE2,

…)

3. COUNTBLANK =COUNTBLANK(RANGE)

4. COUNTIF =COUNTIF(RANGE,CRITERIA)

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Functions

MS EXCEL

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=

=

NOW RETURNS CURRENT DATE AND TIME.

TODAY RETURNS CURRENT DATE ONLY.

MOD RETURNS THE REMAINDER AFTER A NO. IS DIVIDED BY A DIVISOR.

LEN RETURNS THE NO. OF CHARACTERS IN A TEXT STRING.

SUM ADD ALL THE NUMBERS.

USES OF FUNCTIONS

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=

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Functions

PARTICULARS

EDIT THE ACTIVE CELL CREATE A CHART INSERT CELL COMMENT FUNCTION DIALOGUE BOX INSERT A NEW WORKSHEET NAME MANAGER DIALOGUE BOX VISUAL BASIC EDITOR MACRO DIALOGUE BOX HIDE THE SELECTED COLUMNS UNHIDE THE COLUMNS HIDE THE SELECTED ROWS UNHIDE THE ROWS SELECT ALL CELLS WITH COMMENT

KEYS

F2 F11 SHIFT + F2 SHIFT + F3 SHIFT + F11 CTRL + F3 ALT + F11 ALT + F8 CTRL + 0CTRL + SHIFT + 0CTRL + 9CTRL + SHIFT + 9CTRL + SHIFT + O

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Shortcut Keys

PARTICULARS

DOWN FILL RIGHT FILL ENTER SUM FUNCTION IN CELL EURO SYMBOL CENT SYMBOL POUND SYMBOL YEN SYMBOL ENTER NEW LINE IN ACTIVE CELL CURRENT DATE CURRENT TIME SHOW FORMULA SELECT ENTIRE COLUMN SELECT ENTIRE ROW

KEYS

CTRL + DCTRL + RALT + =ALT + 0128ALT + 0162ALT + 0163ALT + 0165ALT + ENTERCTRL + ;CTRL + SHIFT + ;CTRL + `CTRL + SPACEBARSHIFT + SPACEBAR

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Shortcut Keys

PARTICULARS

APPLIES NUMBER FORMAT APPLIES CURRENCY FORMAT APPLIES PERCENTAGE FORMAT APPLIES EXPONENTIAL FORMAT APPLIES GENERAL NO. FORMAT APPLIES TIME FORMAT APPLIES DATE FORMAT APPLIES OUTLINE BORDER REMOVE OUTLINE BORDER

KEYS

CTRL + SHIFT + !CTRL + SHIFT + $CTRL + SHIFT + %CTRL + SHIFT + ^CTRL + SHIFT + ~CTRL + SHIFT + @CTRL + SHIFT + #CTRL + SHIFT + &CTRL + SHIFT + _

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MS EXCEL

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Shortcut Keys

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MICROSOFT POWERPOINT 2016

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Creating Slides

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Working with Slides

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PowerPoint Theme

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PowerPoint Video

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Video Frame Effects

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Action & Hyperlink

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Rehearsing & Recording Slides