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MS Project 2007

Presented By – Dinesh

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Agenda

Project Management Concepts Introduction to MS Project 2007 Working with Tasks Lab Exercise 1 Task Types & Task Constraints Working with Resources Lab Exercise 2

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Project Management Concept What is a Project ?

Series of steps that are performed to achieve a unique and specific goal with given constraints

Triple Constraints Scope Cost Time

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Project Management Concept Cont.

Project Management Life Cycle Initiation

Develop Business case Create Project Charter Identify Project Team Kick off presentation

Planning Project Scheduling / Resource allocation Scope / Cost / Quality / Risk / Communication / Procurement

Management Acceptance Plan

Execution Perform what is planned

Closing Perform Closure Review Closure

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Project Management Concept Cont.

What about monitoring and Control ?It’s an umbrella activity across all phases

What is Project Management? Application of knowledge , skill, tools &

techniques to accomplish tasks to meet the objective set for the project

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Introduction to MS Project 2007 Launching Project

Open a new project Open a template

Setup Project Information Start Date End Date Calendar Time Scale

Setup Options Setup Project Calendar

Setup Working hours Setup Holidays

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Introduction to MS Project 2007

Navigation Task area Chart area

Views Gantt Network Calendar

Project Guide Pane To guide you throughout

Importing Data Import from Outlook tasks Import from Excel ( Simple copy and paste)

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Working with Tasks Task Entry

Task WBS

WorkThe total effort required to complete a task

Task DurationThe total span of working time or elapsed time required to complete a task

Duration abbreviations M = Minutes H = Hours D = Days W = Weeks Mon = Months E = Elapsed ( EM, EH,ED etc)

Summary Task

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Working with Tasks

MilestoneEnd of a phase or completion of important stage. Normally Milestone task should have zero duration

Linking Task Predecessors

Finish to Start (FS default) Start to Finish (SF) Start to Start (SS) Finish to Finish (FF rarely used)

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Working with Tasks

Lag Time Delay between two tasks that are linked by a dependency

Lead Time Overlap between two tasks that are linked by a dependency

Critical PathIt’s a task or sequence of dependent task that takes maximum time to complete operation

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Working with Tasks

Documenting Task Notes , comments or additional information about the task

Split Task It is used when you want to interrupt a task for a period and would like to resume at a later date.

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Lab Exercise 1 Create Blank Project and save as MyProject Setup Calendar

Enter 25th Dec’09 , 26th Jan’10 and 15th Aug’10 as holiday Setup Project Information

Set Project Start Date as 15th Jan’10 Create Task

Create 5 tasks and one Milestone Create one summary task for task 1,2 &3 Create one summary task for task 4&5 Create One final summary at top Link first 3 tasks Create milestone after 3rd task Link 4 & 5th task Add Lag Time & Lead Time Save Project as MyProject

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Task Constraints

Task Constraints As late as possible As soon as possible Finish no earlier than Finish no later than Must finish on Must start on Start no earlier than Start no later than

Task Deadlines

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Working with Resources Resource

Resources are the people, equipment and supplies used to complete tasks in a project

Local Resources Enterprise Resources Dummy Resources Resource Type

Work Material Cost

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Working with Resources

Resource Rate Documenting Resource Resource Calendar Assign Resource

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Task Types Fixed units

Tasks where the resources are a fixed value & changes to the amount of work or the duration do not affect the resources

Fixed workTasks where the amount of work is a fixed value & changes to the duration or the number of resources do not affect the work.

Fixed duration (recommended)Tasks where the duration is a fixed value & changes to the work or the resources don't affect the duration.

Effort Driven The duration of a task shortens or lengthens as resources are added or removed from a task while the effort (work) remains the same.

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Lab Exercise 2

Create Resource Sheet Create work task Create material task

Change calendar of a resource Assign Resource to tasks Check Project cost Set Task type and make the change in date,

work, duration, resource and observe the behavior

Set Deadline and make changes in the date, check the behavior

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Q & A